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HomeMy WebLinkAboutOctober 19, 2004 0 0 (---- C 1 T Y o F ,J NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CITY OF ANDOVER ECONOMIC DEVELOPMENT AUTHORITY MEETING October19, 2004 - 6:00 p.m. Conference Room A & B AGENDA 1. Call to Order 2. Approval of Minutes - October 5,2004 0 3. Andover Station South proposal - Ryan Companies - Planning 4. Discuss Andover Station North Development Progress -Planning 5. Update on Andover Station South - Planning 6. Other Business 7. Adjourn i , CJ () (J ~-- ) ~NÓÒVE~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CIANDOVERMN US ANDOVER ECONOMIC DEVELOPMENT AUTHORITY MEETING OCTOBER 19,2004 - MINUTES A Meeting of the Andover Economic Development Authority was called to order by Vice President Trude, October 19, 2004, 6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Present: President Mike Gamache, Commissioners Don Jacobson, Mike Knight, Ken Orttel, Julie Trude; Absent: Voting resident members Fred Larson and Robert Nowak; and Non-voting resident members Edward Schultz Also present: Executive Director, Jim Dickinson Community Development Director, Will Neumeister City Engineer, Dave Berkowitz Others /) '--- APPRO V AL OF MINUTES October 5, 2004: Correct as written. MOTION by Jacobson, Seconded by Knight, approval of the Minutes as written. Motion carried unanimously. ANDOVER STATION SOUTH PROPOSAL - RYAN COMPANIES Community Development Director Neumeister stated the City staffhas worked with the architectural staff at Ryan Companies to develop an architectural plan for the new 10,000 square foot building for the space in front of the Target Store at the comer of Martin Street and Bunker Lake Boulevard. Mr. Tom Palmquist with Ryan Companies made a presentation regarding the Andover Retail Center. Commissioner Trude wondered what types of food shops they could have for the small areas. í- ') Ms. Molly Carson stated they could have sandwich shops and if they had seven thousand square feet or more they could have something like a Chinese Restaurant. '-.-/ Mr. Nate Inger explained the layout of the building on the property and the elevation of the building. Commissioner Trude stated she did not consider looking at the back of the building 0 0 (~) Andover Economic Development Authority Meeting Minutes - October 19, 2004 Page 2 while driving by. She wondered if they wanted to have people look at the garbage area. Mr. Palmquist explained the way they wanted traffic to move through the area. Mr. Inger noted trash was brought indoors and what they would see would be small doors. Commissioner Jacobson wondered how they got by the problem of trucks delivering to the building. Mr. Inger stated the coffee shops usually have normal hours and they could schedule deliveries around the drive thru hours. Mr. Inger described the materials that will be used in the building. Commissioner Trude did not like the look of metal on the back of the building. Commissioner Knight stated they usually face the front of the building out from the road. Ms. Molly Carson stated they talked to some retailers and the retailers preferred to face Target because it would help their sales. Commissioner Trude thought the way the building faced was dependent on the surrounding ./ \ activity. Mr. Neumeister stated there is a building like this in Blaine where the building faces \.. / inside with the back of the building facing Highway 65. Mr. Neumeister stated Ryan Companies is mimicking the Target building with matching colors and materials. Mr. Inger stated the logic of this building is trying to achieve what they did with Target. President Gamache arrived at 6:15 p.m. Ms. Carson stated they are looking at a variety of users for this site and are in serious negotiations with some national companies. Commissioner Jacobson understood the back service doors would be normal size. He wondered if the rest of the panels would be fixed and why would they use panels throughout the back of the building. Mr. Inger stated a lot of the tenants will have kitchens which they will put in the back of the building and make it easier for a tenant to set up their store. He stated there is also a nice clean look with all of the different users throughout the years. Commissioner Trude wondered how the colors of this building would match up to Tanners. Mr. Neumeister stated they would be similar and compliment each other. Commissioner Trude thought this building was more boxy than the surrounding buildings. Mr. , \. Inger explained the different articulations they are using on the building to make it a cleaner look. ,_J Commissioner Jacobson wondered what the ceiling height inside would be. Mr. Inger stated it would be twelve feet high. Commissioner Jacobson wondered if they would be able to hide the equipment on the roof from the road. Mr. Inger stated they have brought the parapet up three feet 0 ü (' -, Andover Economic Development Authority Meeting ~ ) Minutes - October 19, 2004 Page 3 from the roof to conceal the units. Commissioner Knight asked if they considered putting the drive thru on the end. Ms. Carson stated with a sixty foot depth building, they could not get stacking in and it would be too hard of a turn to make. Commissioner Trude stated she has a hard time seeing the back of the building facing the main road. She thought the marketing to the community was so important. Commissioner Orttel stated if the building was placed another way, he did not know if it would work and fit on the property. He stated he would like to see some buildings that are set up like this. Commissioner Jacobson wondered if they could move the building ninety degrees. Commissioner Trude thought they could have two buildings instead of one. Mr. Palmquist stated it would not be economically feasible to do that. Commissioner Jacobson thought it would be helpful to move the building over and move the /'-\ curb cut so the building can face the road because the back of the building facing the road does ,,-j not appeal to him. Mr. Palmquist stated they could look at the south elevation again with different options. Mr. Inger noted they could bring samples of the metal panels. Commissioner Knight wondered if there was any way of breaking the building elevation up. Mr. Inger stated they could bring back samples of different elevations. Mr. Neumeister wondered if they brought this back to the Commission, would they consider keeping the building this way because Ms. Carson may have a problem keeping the tenants she has possibly locked in if they change the building to face the road. Ms. Carson stated many of the tenants stated they wanted the building to face Target and they would not consider anything else. Commissioner Trude wondered if they could move the entrance over one way or another because she thought it was dangerous to have an entrance in the front of the buildings with people backing up and people entering it. Ms. Carson explained the flow of traffic for the drive thru. Ms. Carson stated they have had good interest with tenants. / \. The Commission asked Ryan Companies to look at staggering the entrance from the Target \.-J entrance for safety concerns. DISCUSS ANDOVER STATION NORTH DEVELOPMENT PROGRESS 0 C) r-', Andover Economic Development Authority Meeting ) Minutes - October 19, 2004 Page 4 Community Development Director Neumeister explained the City staff have worked with the engineering consultant to establish a more realistic schedule for the development of Andover Station North, Jay Street extension. Staff is of the opinion that this new schedule works well, as the contractors typically don't start until frost is out of the ground, which is usually early April. Mr. Neumeister noted another recent development is the design of a site plan from Bruggeman for the proposed townhomes. This plan shows that they are not going to plat units over the lot line, as their negotiations with Mr. Brad Povlitzki have not moved along to the point that they can develop townhomes over onto the Povlitzki property. The design still leaves the opportunity to develop some units on the Povlitzki property, however it will be slightly diminished. Commissioner Trude thought they need to hear back if things do not go through. Commissioner Jacobson stated with the new pond configuration, one of the buildings will be in the pond. Mr. Neumeister stated they will need to change the configuration of the buildings to ! allow for more parking space at the ball park. He stated the ponding has been accepted and approved by the watershed so they cannot change the configuration of the ponds. <\ '. I Commissioner Orttel stated there should be access to the west for access to Povlitzki's property. UPDATE ON ANDOVER STATION SOUTH Community Development Director Neumeister stated City staff met with the people from Ryan Construction to go over the maintenance responsibilities for the area around the ponds and all the sites at Andover Station South. Construction is coming along nicely and looks like it will be possible that Walgreens could open sooner than Thanksgiving. Target is still on schedule to open prior to Easter of2005. OTHER BUSINESS There was none. Motion by Jacobson, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 7:00 p.m. Respectfully submitted, \ Susan Osbeck, Recording Secretary \._~ 0 C) t~ ClA./ C) ~ ID'-'t9--â1 ANDOVER ECONOMIC DEVELOPMENT AUTHORITY MEETING OCTOBER 5, 2004 - MINUTES A Meeting ofthe Andover Economic Development Authority was called to order by President Mike Gamache, October 5, 2004, 6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Present: Commissioners Don Jacobson, Mike Knight, Ken Orttel, Julie Trude; Voting resident member Robert Nowak Absent: Voting resident member Fred Larsen and Non-voting resident member Edward Schultz Also present: Executive Director, Jim Dickinson Community Development Director, Will Neumeister Fire Chief, Dan Winkel ~) City Engineer, Dave Berkowitz Others APPROVAL OF MINUTES Commissioner Trude stated they were talking with Mr. Mulrooney and the consensus was to go ahead with the non-exclusive agreement as written and she wanted to add "by staff' to the end of sentence. Commissioner Trude stated staff also indicated in the minutes that they approved the feasibility study but they decided to have staff amend the plans for Jay Street. Mr. Berkowitz stated this was brought to the Council meeting and that was approved and the feasibility study was approved. September 21, 2004: Correct as amended. MOTION by Trude, Seconded by Jacobson, approval of the Minutes as written. Motion carried unanimously. DISCUSS ANDOVER STATION NORTH MARKETING CONTRACT ; ~J Executive Director Dickinson explained at the last meeting, the EDA directed staff to work with Advance Resources to negotiate acceptable compensation language for a marketing contract. Mr. Dickinson presented the Commission with marketing language to review. 0 0 /- " Andover Economic Development Authority Meeting "-) Minutes - October 5, 2004 Page 2 Commissioner Jacobson wondered in item "D", why they would give them 3.5% of the property when they already have people interested in the land. Mr. Dickinson stated they have marketed the property to them and they have come but have not made any specific conclusions on what they would do on the site so without that, being non-exclusive, it was felt there was not a reason to put together a marketing plan from his perspective. He stated that if they did not provide a marketing contract, the City would not see much of a commitment from that side because there is really no light at the end of the tunnel if they do a lot of marketing efforts. Commissioner Jacobson stated Bruggeman Properties is already in the plans and if this were sold, they would get 3.5%. Mr. Dickinson stated they would write this into the contract that Bruggeman Properties would be an exclusion. He stated they could fine tune the contract to fit their needs. He stated if they would get signed contracts between now and November first, they could exclude those also. Commissioner Trude wondered if it made sense to make a marketing plan that might not fit. Mr. Dickinson stated they would look at the fine details on this to exclude any contractors signed before November first. Commissioner Jacobson stated he did not object to them making money 8 but it did not make sense to pay them for marketing already done. Mr. Nowak stated he would be ok with this without item D in the plan. Mr. Dickinson stated he is looking at an effective date of November 1 sl so they can make this as concise as needed. Mayor Gamache wondered if City Staff could finish these without Mr. Mulroney's help. Mr. Dickinson stated based on the specific projects they have, that they would not be looking for much assistance going forward on the projects they have specifics on. If they could close them, he did not think they would need much help but if any of them would fall through they would want some help. Commissioner Orttel wondered if they should hold off on this. ! The Commission thought this should be worked on some more and brought back for further discussion. DISCUSS THE TIF DISTRICT 1-4 DEVELOPMENT ~J Executive Director Dickinson introduced Mr. Darren Lazan, Landform Engineering, who made a presentation to the Commission regarding Hughs Industrial Park area. Commissioner Orttel asked if every owner will be a member ofthe association. Mr. Lazan stated they are going around to each property owner to see if they want to be a member. They need a majority in order to proceed with this. 0 (J f ----...., Andover Economic Development Authority Meeting <-~ Minutes - October 5, 2004 Page 3 Commissioner Knight asked if each representative will have a say based on the site or acreage. Mr. Lazan stated it will be based on the acreage. Commissioner Knight asked what they would do with the existing pond. Mr. Lazan stated it was questionable as to whether this was functioning as a storm pond. Commissioner Knight wondered if the residents to the north would consider being included in the project. Mr. Lazan stated they did not pursue it and he did not think there were any owners interested. Commissioner Orttel asked if this is EDA bonds and not a 429 process. Mr. Dickinson stated this is funded through the TIF District and not a 429 process. Commissioner Trude asked if they could use the tax increment to payoff a 429 process. Mr. Dickinson stated if they do a 429, they have to assess at least twenty percent with the increment coming into the project to help pay off the residual. That is a way to not have to use taxable /- 'ì funds. '--~ Commissioner Orttel asked when it says the association of owners is guaranteed the revenue stream, how do they guarantee that. Mr. Dickinson stated if there is an increase in the increment, they would like to be able to provide the debt service and the association would be billed because they are running a mini sewer enterprise. Commissioner Jacobson asked who would own this. Mr. Lazan stated this is open for discussion but the owners at this point would want to do this as a private project. Commissioner Jacobson wondered what would happen if an owner sells and a new owner comes in. Mr. Lazan stated this could be recorded with the land. Commissioner Knight wondered if the City Attorney has looked this over. Mr. Dickinson stated if they used the 429 process, Mr. Hawkins would get involved if this is funded through the TIF District Briggs and Morgan would get involved. Mr. Dickinson introduced Jenny Boulton from Briggs and Morgan. President Gamache asked ifthere was a back up plan ifthe homeowners to the east decide not to sell. Mr. Lazan showed a site map of a smaller well design if the property owner did not sell. , ì Commissioner Orttel wondered if the reconstituted water would not be a viable source for fire fighting. Fire Chief Winkel stated this would need to be looked at. He was concerned with the ,_/ amount of water for sprinkling. They would need to make sure the tank is large enough to provide water to each of the parcels. Another concern is future additions with enough water capacity for fire protection. C) () C) Andover Economic Development Authority Meeting Minutes - October 5, 2004 Page 4 Mr. Lazan stated they are more concerned to find users for the reconstituted water than having enough water. REVIEW SCHEDULE/ANDOVER STATION NORTH DEVELOPMENT PLANIIMPROVEMENTS Community Development Director Neumeister discussed a schedule with the Commission, which showed the work involved in getting the planned improvements and proposed developments off the ground for Andover Station North. Commissioner Jacobson stated the only thing missing is Pov's. He thought they need to have something in writing to state Pov's approves ofthis. Mr. Neumeister stated they did discuss this with Pov's and they are in favor. Mr. Berkowitz stated they would meet with Mr. Povlitzki and go over this with him before the Public Hearing. ') UPDATE/ANDOVER STATION NORTH POTENTIAL LAND SALES " _./ Community Development Director Neumeister explained the plan for developing Andover Station North depends upon land sales to be far enough along by early March 2005 to enable the "award of a bid" for construction of Phase 1 or possibly the entire Jay Street and utilities to be constructed on time. ; , Commissioner Jacobson wondered ifthey would have enough money with the land sales to do the intersection on 139th. Mr. Dickinson stated they would. Mr. Neumeister explained the sites to the Commission. Mr. Nowak stated as this relates to item seven, site B is willing to go through with this, but they are still willing to pay Mr. Mulrooney. Mr. Dickinson stated they would not do that with this site. ANDOVER STATION NORTH DESIGN GUIDELINES Community Development Director Neumeister explained in the coming months, there will need to be new design guidelines created for Andover Station North. The EDA needs to review the Design Guidelines from Andover Station to detennine how they may be changed to suit new land " ~ uses that were not considered in Andover Station South. \__.J Commissioner Orttel stated he would rather do this individually than as a blanket. 0 0 / ' Andover Economic Development Authority Meeting i , , . ! Minutes - October 5, 2004 Page 5 OTHER BUSINESS There was none. Motion by Orttel, Seconded by Jacobson, to adjourn. Motion carried unanimously. The meeting ! adjourned at 6:59 p.m. Respectfully submitted, Susan Osbeck, Recording Secretary I. I ¡ , , J \ \--..-J i ¡