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HomeMy WebLinkAboutWK - May 24, 20221685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV City Council Workshop Tuesday, May 24, 2022 City Hall — Conference Rooms A & B 1. Call to Order— 6:00 p.m. 2. Update on Hunting/Discharge Map Discussion — Planning 3. Planned Unit Development (PUD) Discussion — Planning 4. Discuss Passive Parks in the City — Engineering 5. 2023 Street Reconstruction Project Discussion (Oak Bluff)/23-2 - Engineering 6. Discuss Anoka County Highway Department's Highway Safety Improvement Program Funding Application for 7th Avenue NW - Engineering 7. April 2022 Community Center Update —Administration 8. Other Topics 9. Adjournment 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor & Councilmembers CC: Jim Dickinson, City Ad Joe Janish, Community FROM: Jake Griffiths, Associate Planner SUBJECT: Update on Hunting/Discharge Map Discussion - Planning DATE: May 24, 2022 a. DISCUSSION Once the Fields of Winslow Cove area is re -guided from the Restricted Zone South to the Prohibited Zone, two properties to the south of the development will be cut off from the rest of the Restricted Zone South and become an "island" where hunting/discharge of a weapon would be allowed surrounded by areas where it is prohibited. A map showing this situation is attached for review. At the April 26, 2022 City Council Workshop, the Council directed staff to get input from the owners of these two properties on potentially re -guiding their properties from Restricted Zone South to the Prohibited Zone. Staff had conversations with each of these property owners to get their input and both property owners expressed to staff that they would like to remain in the Restricted Zone South at this time. ACTION REQUESTED Staff would like the Council's direction on how to proceed with the hunting zones for the two properties to the south of Fields of Winslow Cove. ctfully subm' ed, Jake Griffiths Associate Planner Attachments Hunting Zones Discussion Map QV,ER • ••• ����. saw ooQOAoQ�p.��aa or aa[rvwnrE :ld]l�a�lol , la i��.��I � 'i:t�l►� M IOWA & Fields of Winslow OAT v .�,•»,mss � as�ia oar p�ffj ilia Future Prohibited Zone i V*ppr1 aim �GF�OGCCCr� �. a�elms- • n • C ,JI Date Created- April 18. 2022 Disclaimer The provider makes no representation or warranties with respect to the reuse of this data. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers CC: Jim Dickinson, City Administra FROM: Joe Janish, Community Development Director SUBJECT: Discussion: Planned Unit Development (PUD) Discussion DATE: May 24, 2022 3 BACKGROUND Staff is expecting an increase in Planned Unit Development applications and would like to provide a recap of how the Andover City Code defines, and uses Planned Unit Developments. CITY CODE 13-3-1: PURPOSE: The purpose of a Planned Unit Development (PUD) is to encourage more efficient allocation of density and intensity of land use where such arrangement is desirable and feasible by providing the means for greater creativity and flexibility in environmental design than provided under the strict application of this code. It must be demonstrated to the satisfaction of the City Council that a higher quality development will result than could be otherwise achieved thorough strict application of this code. Key components of a PUD are: • More efficient allocation of density. • More intensity of land use where desirable and feasible. • More creativity and flexibility in environmental design. • Showing a higher quality development will result. 13-3-6: ZONING AND SUBDIVISION STANDARDS AND REQUIREMENTS: All standards and provisions relating to an original zoning district shall apply, unless otherwise approved as part of the PUD. All standards may be modified or waived provided the applicant demonstrates harmony with the purpose of the PUD and the findings described in Section 13-3-9 of this chapter. (Ord. 298, 8-4-2004) If the PUD does not change the underlining zoning then the standards still apply. For example in the R-4 Single Family -Urban district, the following are lot standards: • Lot size of 11,400 square feet • Lots 80 feet wide at the front yard setback line • Lot depth of 130 feet • Density range of 2.4 to 4.0 units per acre 13-3-9: FINDINGS REQUIRED: In order for a PUD to be approved, the City shall find that the following are present: A. The proposed development is not in conflict with the goals of the Comprehensive Plan of the city. B. The proposed development is designed in such a manner as to form a desirable and unified environment within its own boundaries. C. The proposed development demonstrates how each modified or waived requirement contributes to achieving the purpose of a PUD. D. The PUD is of composition, and arrangement that its construction, marketing, and operation are feasible as a complete unit without dependence upon any subsequent unit. 13-3-11: DESIRABLE PUD DESIGN QUALITIES: The following design qualities will be sought in any PUD: A. Achieves efficiency in the provision of streets and utilities and preserves area to achieve the elements of design qualities described in this chapter. • Minimizing soil disturbances for the construction of roadways. • Minimizing impacts to wetlands. • Openness to modifying design standards, such as street width, setbacks, lot dimensions, lot sizes. • Stormwater treatment. B. Provides convenient and safe access for vehicles and pedestrians and all types of activity that are anticipated to be a part of the proposed development. • Review of access into and out of the development? • Review of multimodal traffic within the development? • Review of multimodal traffic to connect to existing amenities? C. Provides a buffer between different uses, adjacent properties, roadways, between backyards of back-to-back lots. • Tree stand preservation. • Landscaping plans. • Restrictive Easements. • Home Owners Association (HOA). D. Preserves existing stands of trees and/or significant trees. • Tree stand preservation. • Moving roadways to avoid trees or significant trees. • Smaller lots than the 11,400 square feet are considered in order to place a roadway in an area to preserve trees. • Smaller lots allow for different type of housing (villas, detached townhomes, etc). E. Provides considerable landscaping treatments that complement the overall design and contribute toward an overall landscaping theme. • Additional trees for each lot. • Monument entrances. • Raingardens. • Consistent fencing. • HOA maintained yards (Snow, Mow, etc.) F. Preserves significant usable space on individual lots or through the provision of open space within the development. • HOA property. • Clustering. • Buffers. G. Provides an attractive streetscape through the use of undulating topography, landscaping, decorative street lighting, decorative mailbox groupings, retaining walls, boulders, fencing, area identification signs, etc. • HOA maintained landscaping, replacement, etc. H. The proposed structures within the development demonstrate quality architectural design and the use of high quality building materials for unique design and detailing. • Custom homes. • Building materials. I. The lasting quality of the development will be ensured by design, maintenance and use guidelines established through an owners' association. (Ord. 298, 8-4-2004). • HOA maintained property (Snow, Mow, Replacement). 13-3-12: APPROVAL OF PLANNED UNIT DEVELOPMENT: The developer must demonstrate that the amenities and qualities of the Planned Unit Development are beneficial and in the public interest to allow the development to be approved. A substantial amount of the design qualities identified in Section 13-3-11 of this chapter shall be found to be present in order to approve a PUD. The amount of amenities and type of qualities that constitute an acceptable PUD are at the sole discretion of the City Council to determine. ACTION REQUIRED Staff recommends the City Council review and discuss the use of PUD's in the R-4 zoning district. Director 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrato FROM: David D. Berkowitz, Director of Pkiks/CityEngineer SUBJECT: Discuss Passive Parks in the City - Engineering DATE: May 24, 2022 The City Council is to receive an update on the discussions for passive parks that the Park & Recreation Commission and Nature Preserve Commission had regarding planning for passive parks. DISCUSSION Staff will provide a verbal update to the City Council regarding the discussions the Park & Recreation Commission and Nature Preserve Commission had regarding the planning for passive parks within the City. ACTION REQUIRED This is for information and discussion only. Respectfully submitted, C�0. 7 David D. Berkowitz NDOVER 1�lw 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrates FROM: David D. Berkowitz, Director of Pub " Works/City Engineer SUBJECT: 2023 Street Reconstruction Project Discussion (Oak Bluff)/23-2 - Engineering DATE: May 24. 2022 INTRODUCTION8 The City Council is requested to discuss the proposed 2023 Street Reconstruction project on street reconstruction assessment rates and extending sanitary sewer and municipal water to the area. DISCUSSION Identified in the 2022-2026 Capital Improvement Plan is the reconstruction of the Oak Bluff development as shown on the attached location map. Due to complexities of projects staff know begins design work for projects 18 to 24 months prior to proposed construction to identify items that may need further discussion and/or direction from the City Council such as assessment rates, extension of utilities and identify easement acquisition needs early in the process. Before the neighborhood informational meeting is held later on this summer for the Oak Bluff street reconstruction staff would like to review with the City Council assessment options and the possibility of extending sanitary sewer and watermain to the area. ACTION REQUIRED The City Council is requested to discuss the proposed 2023 Street Reconstruction project on street reconstruction assessment rates and extending sanitary sewer and municipal water to the area. Respectfully submitted, �• David D. Berkowitz Attachment: Location Map Capital Improvement Plan Project Name: ANNUAL STREET RECONSTRUCTION OAK BLUFF (2023) Legend Project Location = Lots/Parcels ® Park 0 Water ® City Limits Document Path H.\GaeataEnginearing\PmjedsVP_2021. mxd • F/ VIDOVER40 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City FROM: David D. Berkowitz, Director of Pub1i6,V(orks/City Engineer SUBJECT: Discuss Anoka County Highway Department's Highway Safety Improvement Program Funding Application for 7th Avenue NW - Engineering DATE: May 24, 2022 INTRODUCTION8 The City Council is requested to discuss Anoka County Highway Department's Highway Safety Improvement Program (HSIP) grant application for safety improvements to 7th Avenue. DISCUSSION Anoka County Highway Department has requested a letter of support from the City for a grant application through HSIP for roundabout construction on 7th Avenue near 165th Avenue (CR 58). Attached is the preliminary roundabout layout for review and discussion. As there is only so much funding available and the HSIP funds focus on safety improvements, the County feels the easterly roundabout has a much better potential to receive funding based on the scoring criteria. ACTION REQUIRED The City Council is requested to discuss Anoka County Highway Department's Highway Safety Improvement Program (HSIP) grant application for safety improvements to 71h Avenue and direct staff on how to proceed. Respectfully submitted David D. Berkowitz Attachment: Preliminary Roundabout Layout on 7th Avenue s +1 = a V, 165TH AVE v i J ♦1� op oil CSAH 7 A .� PRELIMINARY DESIGN LAYOUT • 4 PROPOSED ROADWAY w Y ♦ 1 i J ♦1� op oil CSAH 7 PROPOSED POND 1 ROAD RA A PROPERTY LINE ' .` .�- .._ .•- - I � PROPOSED GEOMET-iCS ® IVyN1 p { K - CR 58 (165TH AVE) � rye r .r L -1 `t H ' e � r . l Q v er l` .� PRELIMINARY DESIGN LAYOUT • 4 PROPOSED ROADWAY Y OPROPOSED CURB& MED" 1 O S.CU DER PAVED siDEwAut PROPOSED POND 1 ROAD RA A PROPERTY LINE ' .` .�- .._ .•- - I � PROPOSED GEOMET-iCS ® IVyN1 p { K - CR 58 (165TH AVE) � rye r .r L -1 `t H ' e � r . l Q v 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 . WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers FROM: Jim Dickinson, City SUBJECT: April 2022 Andover Community DATE: May 24, 2022 Attached for Council review is the Andover Community Center (ACC) Budget Summary Report for Budget Year 2022. The reports reflect activity through April 2022, comparative data with April 2021 and the entire year of 2021. April 2022 Coming off 2020 imposed COVID restrictions shutting down the entire facility mid-March of 2020, the facility was allowed to reopen in a restricted capacity early January 2021. The ACC operated at near full capacity for close to twelve months in 2021 making current year (2022) activities comparable to the previous year. 2022 Revenues are ahead by percentage comparison to 2021, this is due to assorted reasons attributed to successful sports seasons, fieldhouse usage, payment timing and advertising. 2022 expenses are also a few percentage points ahead of 2021 primarily in salaries and operating costs. 2022 Full capacity reflects additional utility costs and hiring challenges have required the use of more full-time staffing overtime hours rather than the use of part-time staffing. In addition, 2022 has a Capital Outlay line item where 2021 did not. Also provided is an ACC historical perspective of actual costs dating back to 2015. This is the reporting previously provided to the ACC Advisory Commission. This report also provides history on debt service payments and the property tax levy assigned to debt and operations. Pre Audit 2021 (Finalized May Il, 2022 As the Council well knows, the year 2020 was a difficult year, in part because of the expansion construction, but heavily with imposed COVID restrictions shutting down the entire facility mid- March of 2020 and then finally allowed to reopen in a restricted capacity early January 2021. The ACC had some form of operations all twelve months of 2021 since the reopening. The 2021 activities are difficult to compare to 2020 with only the first three months of 2020 containing full operations. The pre -audit actuals through December 2021 when compared to the 2021 Budget are favorable relative to revenues, and expenditures are below budget. In Administration's opinion, while the expenditures are below budget, which may look good from a budget perspective, but is not reflective of how Administration would like to see the facility operate. Having adequate staffing was a challenge during 2021, and while the financial result was positive for 2021, the stretching of the current staffing to produce the result is not sustainable. The Pre -Audit numbers were finalized on May 11, 2022, future reports will reflect the 2021 final numbers. May — June 2022 FACILITY UPDATE: Please refer to the attached ACC Facility Update for Major Events and monthly Walking Track activity through April. Major events are fewer as the sports seasons transition, but this does not mean ACC is not busy, just not a lot of major events. The bad weather and slow start to spring has helped ACC sell additional turf time throughout April and into May. Fieldhouse activities were strong as well as people were stuck inside. Administration will provide additional utilization numbers of the fieldhouse, ice arena and sports complex at the meeting. PROGRAMS - ACC has a spring soccer session starting March 26 in the Sports Complex on the turf. A Spring Learn to Skate is back, ACC is offering a 6 -week program on Thursday nights starting March 24th. Both programs have over one hundred (100) participants each. CONCESSIONS - A Request for Proposal (RFP) was posted and closed on April 7th. ACC received two separate proposals. The proposals were reviewed by Community Center, City Attorney & Finance & Administration. The Council approve a vendor and a lease at the May 17`h Council meeting. The Vendor is ordering materials for the space, we will work to get them started over the summer to get set up, train, and be ready to go full time in September. STAFFING - The new Assistant Manager (replacing a 17 -year employee) started on March 7`h and the new fulltime Building Supervisor started on March 111 All around, ACC staffing is currently in decent shape, although we are always looking for part- time staffing year-round. SCHEDULING - Scheduling for winter 2022-23 is almost complete. The coming season is anticipated to be as busy as 2021-2022 if not busier. ACC is in contact with all our user groups to better understand how we can better address their needs for the coming year. ACTION REOUESTED Administration will review the staff report and discuss the attached reports with the Council at the meeting. Attachments CITY OF ANDOVER Community Center Budget Summary Totals Budget Year 2022 Current: 2021 2022 REVENUES Budget Apr YTD % Bud Pre -Audit Budget Apr YTD %Bud Departmental Charges for services 33,871 32% 82,655 93,100 24,548 26% Operating Ice Rental $ 668,000 $ 234,162 35% $ 823,857 $ 729,000 $ 265,880 36% Turf Rental 70,000 1,807 n/a 3,782 50,000 4,206 8% Track - 1,109 Na 3,950 2,500 1,985 o/a Fieldhouse Rental 270,000 102,255 38% 220,527 240,000 159,515 66% Proshop 15,000 3,075 21% 9,606 13,000 4,685 36% Vending 16,000 1,574 10% 7,763 15,000 10,570 70% Advertising 50,000 10,333 21% 84,700 63,000 17,440 28% Total Charges for services 1,089,000 354,315 33% 1,154,185 1,112,500 464,281 42% Miscellaneous 140,000 36,662 26% 122,139 138,000 49,854 36% Total revenues 1,229,000 390,977 32% 1,276,324 1,250,500 514,135 41% 493,000 183,174 37% 490,654 493,000 190,230 39% Net increase (decrease)in 2021 fund balance $ 69,575 2022 269% EXPENDITURES Budget Apr YTD %Bud Pre -Audit Budget Apr YTD %Bud Current: Salaries& benefits 757,753 205,191 27% 692,744 770,110 273,299 35% Departmental 105,100 33,871 32% 82,655 93,100 24,548 26% Operating 635,197 133,703 21% 515,308 599,233 172,639 29% Professional services 154,375 14,485 9% 85,130 224,525 43,834 20% Capital outlay Na 30,000 16,575 55% Current 1,652,425 387,250 23% 1,375,837 1,716,968 530,895 31% Revenue over (under) expense (423,425) 3,727 -1% (99,513) (466,468) (16,760) 4% Other fmancing sources (uses) General Property Tax Levy 155,000 - 0% 154,534 155,000 - 0% Investment income - (634) Na 1,094 - (556) Na Rental/Lease Pymt 638,000 483,808 76% 635,026 638,000 490,786 77% Tmasfers out (300,000) (300,000) 100% (300,000) (300,000) (300,000) 100% Total financing sources (uses) 493,000 183,174 37% 490,654 493,000 190,230 39% Net increase (decrease)in fund balance $ 69,575 $ 186,901 269% $ 391.141 $ 26.532 $ 173.470 6540/ CITY OF ANDOVER, MINNESOTA Andover Community Center / YMCA Historical Comparison 2015 2016 2017 2018 2019 2020 2021 2022 2022 Actual Actual Actual Actual Actual Actual Actual Budget Apr -YTD Revenues: Charges for services Ice Rental $ 400,619 $ 405,990 $ 392,828 $ 435,716 $ 442,995 $ 361,796 $ 823,856 $ 729,000 $ 265,880 Turf Rental - - - - - - 3,782 50,000 4,206 Track - - - - - 301 3,950 2,500 1,985 Fieldhouse Rental 187,007 199,286 215,089 218,667 220,225 133,126 220,527 240,000 159,515 Proshop 9,258 9,412 9,247 8,606 9,680 4,394 9,606 13,000 4,685 Vending 9,279 8,588 9,182 7,470 8,427 6,148 7,763 15,000 10,570 Advertising 31,758 26,450 38,819 34,000 40,850 8,000 84,700 63,000 17,440 Charges for services 637,921 649,726 665,165 704,459 722,177 513,765 1,154,184 1,112,500 464,281 Miscellaneous 174,788 136,552 136,149 142,768 131,386 110,781 134,072 138,000 49,854 Total revenues 812,709 786,278 801,314 847,227 853,563 624,546 1,288,256 11250,500 514,135 Expenditures: Current: Salaries & benefits 439,304 451,332 481,926 501,108 533,044 503,842 692,742 770,110 273,299 Departmental 74,949 77,945 65,612 76,448 66,570 74,809 82,655 93,100 24,548 Operating 388,492 364,935 364,242 352,067 330,084 345,588 515,308 599,233 172,639 Professional services 142,602 106,381 125,034 104,076 77,818 129,261 85,130 214,525 43,834 Capital outlay 47,859 4,900 11,442 39,888 100,000 30,000 162575 Current 1,045,347 1,048,452 1,041,714 1,045,141 1,047,404 1,153,500 1,375,835 1,706,968 530,895 Revenue over under expenditures (232,638) (262,174) (240,400) (197,914) (193,841) (528,954) (87,579)1 (456,468)1 16 760 Other financing sources (uses) General Property Tax Levy - - - - - - 154,534 155,000 Investment income (1,078) 2,190 2,779 5,780 16,107 6,793 2,817 - (556) Rental/Lease Pymt 638,220 640,303 641,691 637,150 636,803 635,629 635,026 638,000 490,786 Transfers out (300,000) (300,000) (300,000) (300,000) (300,000) (3002000) (300,000) (300,000) (300,000) Total financing sources (uses) 337,142 342,493 344,470 342,930 352,910 342,422 492,377 493,000 190,230 Net increase (decrease) in fund balance 104,504 80,319 104,070 145,016 159,069 (186,532) 404,798 36,532 173,470 Fund balance (deficit)- January 1 (48,364) 56,140 136,459 240,529 385,545 544,614 358,082 762,880 762,880 Fund balance (deficit) - December 31 $ 56,140 $ 136459 $ 240529 $ 385,545 $ 544,614 $ 358,082 $ 762,880 $ 799,412 �350 _L__.236 Fund Balance Detail: FB - Replac Res for Common Space $ 143,702 $ 154,449 $ 179,283 $ 173,560 $ 200,606 $ 190,067 $ 216,790 $ 241,790 $ 241,790 FB - Unassigned (87,562) (17,990) 61,246 211,985 344,008 168,015 546,090 557,622 694,560 $ 56,140 $ 136,459 $ 240,529 $ 385,545 $ 544614 $ 358,082 $ 762,880 $ 799,412 $ 936,350 Debt Service Payments 2012C GO Abatement Bonds (P+1) $ 1,214,906 $ 1,216,506 $ 1,213,731 $ 1,211,481 $ 1,208,931 $ 1,215,981 $ 1,212,631 $ 1,213,931 $ 1,213,931 2019A GO Abatement Bonds (P +1) 590,150 819,725 1,109,755 1,109,755 $ 1,214,906 $ 1,216,506 $ 1,213,731 $ 1,211,481 $ 1,208,931 $ 1,806,131 $ 2,032,356 $ 2,323,686 $ 2,323,686 Property Tax Levy 2012C GO Abatement Bonds $ 975,632 $ 977,332 $ 974,418 $ 972,055 $ 969,378 $ 976,780 $ 973,263 $ 974,628 $ 974,628 2019A GO Abatement Bonds - - - - - 1,001,090 976,966 1,014,065 1,014,065 Community Center Operations 155,000 155,000 155,000 $ 975632 $ 977332 $ 974,418 $ 972,055 $ 969,378 $ 1,977,870 $ 2,105,229 $ 2143693 $ 2,143,693 r AND%VER COMMUNITY CENTER FACILITY UPDATE EVENTS MAY 6 -ANDOVER ELEMENTARY FIELD TRIP MAY 24 -TURF OUT MAY 29 -30 - ACC CLOSED JUNE 1 - START ICE INSTALL -SPORTS COMPLEX JUNE 13 -YMCA SUMMER CAMPS BEGIN JUNE 13 -ANDOVER HS & YOUTH HOCKEY CAMPS BEGIN JUNE 13-16- BLU EGER HOCKEY SCHOOL JUNE 14 -16 -MN PREMIER VOLLEYBALL CAMP JUNE 21-23- MN PREMIER VOLLEYBALL CAMP JUNE 28- 30 - MN PREMIER VOLLEYBALL CAMP TRACK CHECK IN IS REQUIRED. MONDAY -FRIDAY. 6 30AM-4 30PM. NUMBERS BELOW REFLECT THOSE CHECKED IN DURING THESE TIMES. JAN:- 1846 FEB -1960 MARCH - 2054 APRIL - 1931 MAY -TBD MAY -JUNE -BEGINNER PICKLEBALL LESSONS ( WED MORNINGS) MAY -JUNE -6 WEEK -SUMMER LEARN TO SKATE CLASSES (THURSDAY NIGHTS) • YMCA - AFTER SCHOOL TEEN CENTER & OPEN GYM - COMMUNITY EVENTS - SENIOR PROGRAMS ANOKA CO. LIBRARY ON THE GO ♦ ADULT HOCKEY 18* ♦ BASKETBALL • VOLLEYBALL FAMILYTURFTIME ♦ FAMILY SOCCER PICKLEBALL (BEGINNER & OPEN)