HomeMy WebLinkAboutWK - May 24, 20221685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
City Council Workshop
Tuesday, May 24, 2022
City Hall — Conference Rooms A & B
1. Call to Order— 6:00 p.m.
2. Update on Hunting/Discharge Map Discussion — Planning
3. Planned Unit Development (PUD) Discussion — Planning
4. Discuss Passive Parks in the City — Engineering
5. 2023 Street Reconstruction Project Discussion (Oak Bluff)/23-2 - Engineering
6. Discuss Anoka County Highway Department's Highway Safety Improvement Program
Funding Application for 7th Avenue NW - Engineering
7. April 2022 Community Center Update —Administration
8. Other Topics
9. Adjournment
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor & Councilmembers
CC: Jim Dickinson, City Ad
Joe Janish, Community
FROM: Jake Griffiths, Associate Planner
SUBJECT: Update on Hunting/Discharge Map Discussion - Planning
DATE: May 24, 2022
a.
DISCUSSION
Once the Fields of Winslow Cove area is re -guided from the Restricted Zone South to the
Prohibited Zone, two properties to the south of the development will be cut off from the rest of
the Restricted Zone South and become an "island" where hunting/discharge of a weapon would
be allowed surrounded by areas where it is prohibited. A map showing this situation is attached
for review.
At the April 26, 2022 City Council Workshop, the Council directed staff to get input from the
owners of these two properties on potentially re -guiding their properties from Restricted Zone
South to the Prohibited Zone. Staff had conversations with each of these property owners to get
their input and both property owners expressed to staff that they would like to remain in the
Restricted Zone South at this time.
ACTION REQUESTED
Staff would like the Council's direction on how to proceed with the hunting zones for the two
properties to the south of Fields of Winslow Cove.
ctfully subm' ed,
Jake Griffiths
Associate Planner
Attachments
Hunting Zones Discussion Map
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1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administra
FROM: Joe Janish, Community Development Director
SUBJECT: Discussion: Planned Unit Development (PUD) Discussion
DATE: May 24, 2022
3
BACKGROUND
Staff is expecting an increase in Planned Unit Development applications and would like to provide a recap
of how the Andover City Code defines, and uses Planned Unit Developments.
CITY CODE
13-3-1: PURPOSE: The purpose of a Planned Unit Development (PUD) is to encourage more efficient
allocation of density and intensity of land use where such arrangement is desirable and feasible by
providing the means for greater creativity and flexibility in environmental design than provided under the
strict application of this code. It must be demonstrated to the satisfaction of the City Council that a higher
quality development will result than could be otherwise achieved thorough strict application of this code.
Key components of a PUD are:
• More efficient allocation of density.
• More intensity of land use where desirable and feasible.
• More creativity and flexibility in environmental design.
• Showing a higher quality development will result.
13-3-6: ZONING AND SUBDIVISION STANDARDS AND REQUIREMENTS: All standards and
provisions relating to an original zoning district shall apply, unless otherwise approved as part of the PUD.
All standards may be modified or waived provided the applicant demonstrates harmony with the purpose
of the PUD and the findings described in Section 13-3-9 of this chapter. (Ord. 298, 8-4-2004)
If the PUD does not change the underlining zoning then the standards still apply. For example in
the R-4 Single Family -Urban district, the following are lot standards:
• Lot size of 11,400 square feet
• Lots 80 feet wide at the front yard setback line
• Lot depth of 130 feet
• Density range of 2.4 to 4.0 units per acre
13-3-9: FINDINGS REQUIRED: In order for a PUD to be approved, the City shall find that the
following are present:
A. The proposed development is not in conflict with the goals of the Comprehensive Plan
of the city.
B. The proposed development is designed in such a manner as to form a desirable and
unified environment within its own boundaries.
C. The proposed development demonstrates how each modified or waived requirement
contributes to achieving the purpose of a PUD.
D. The PUD is of composition, and arrangement that its construction, marketing, and
operation are feasible as a complete unit without dependence upon any subsequent unit.
13-3-11: DESIRABLE PUD DESIGN QUALITIES: The following design qualities will be sought in
any PUD:
A. Achieves efficiency in the provision of streets and utilities and preserves area to achieve
the elements of design qualities described in this chapter.
• Minimizing soil disturbances for the construction of roadways.
• Minimizing impacts to wetlands.
• Openness to modifying design standards, such as street width, setbacks, lot
dimensions, lot sizes.
• Stormwater treatment.
B. Provides convenient and safe access for vehicles and pedestrians and all types of
activity that are anticipated to be a part of the proposed development.
• Review of access into and out of the development?
• Review of multimodal traffic within the development?
• Review of multimodal traffic to connect to existing amenities?
C. Provides a buffer between different uses, adjacent properties, roadways, between
backyards of back-to-back lots.
• Tree stand preservation.
• Landscaping plans.
• Restrictive Easements.
• Home Owners Association (HOA).
D. Preserves existing stands of trees and/or significant trees.
• Tree stand preservation.
• Moving roadways to avoid trees or significant trees.
• Smaller lots than the 11,400 square feet are considered in order to place a
roadway in an area to preserve trees.
• Smaller lots allow for different type of housing (villas, detached townhomes,
etc).
E. Provides considerable landscaping treatments that complement the overall design and
contribute toward an overall landscaping theme.
• Additional trees for each lot.
• Monument entrances.
• Raingardens.
• Consistent fencing.
• HOA maintained yards (Snow, Mow, etc.)
F. Preserves significant usable space on individual lots or through the provision of open
space within the development.
• HOA property.
• Clustering.
• Buffers.
G. Provides an attractive streetscape through the use of undulating topography,
landscaping, decorative street lighting, decorative mailbox groupings, retaining walls,
boulders, fencing, area identification signs, etc.
• HOA maintained landscaping, replacement, etc.
H. The proposed structures within the development demonstrate quality architectural
design and the use of high quality building materials for unique design and detailing.
• Custom homes.
• Building materials.
I. The lasting quality of the development will be ensured by design, maintenance and use
guidelines established through an owners' association. (Ord. 298, 8-4-2004).
• HOA maintained property (Snow, Mow, Replacement).
13-3-12: APPROVAL OF PLANNED UNIT DEVELOPMENT: The developer must demonstrate that
the amenities and qualities of the Planned Unit Development are beneficial and in the public interest to
allow the development to be approved. A substantial amount of the design qualities identified in Section
13-3-11 of this chapter shall be found to be present in order to approve a PUD. The amount of amenities
and type of qualities that constitute an acceptable PUD are at the sole discretion of the City Council to
determine.
ACTION REQUIRED
Staff recommends the City Council review and discuss the use of PUD's in the R-4 zoning district.
Director
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrato
FROM: David D. Berkowitz, Director of Pkiks/CityEngineer
SUBJECT: Discuss Passive Parks in the City - Engineering
DATE: May 24, 2022
The City Council is to receive an update on the discussions for passive parks that the Park &
Recreation Commission and Nature Preserve Commission had regarding planning for passive
parks.
DISCUSSION
Staff will provide a verbal update to the City Council regarding the discussions the Park &
Recreation Commission and Nature Preserve Commission had regarding the planning for passive
parks within the City.
ACTION REQUIRED
This is for information and discussion only.
Respectfully submitted,
C�0. 7
David D. Berkowitz
NDOVER 1�lw
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrates
FROM: David D. Berkowitz, Director of Pub " Works/City Engineer
SUBJECT: 2023 Street Reconstruction Project Discussion (Oak Bluff)/23-2 - Engineering
DATE: May 24. 2022
INTRODUCTION8
The City Council is requested to discuss the proposed 2023 Street Reconstruction project on
street reconstruction assessment rates and extending sanitary sewer and municipal water to the
area.
DISCUSSION
Identified in the 2022-2026 Capital Improvement Plan is the reconstruction of the Oak Bluff
development as shown on the attached location map.
Due to complexities of projects staff know begins design work for projects 18 to 24 months prior
to proposed construction to identify items that may need further discussion and/or direction from
the City Council such as assessment rates, extension of utilities and identify easement acquisition
needs early in the process. Before the neighborhood informational meeting is held later on this
summer for the Oak Bluff street reconstruction staff would like to review with the City Council
assessment options and the possibility of extending sanitary sewer and watermain to the area.
ACTION REQUIRED
The City Council is requested to discuss the proposed 2023 Street Reconstruction project on
street reconstruction assessment rates and extending sanitary sewer and municipal water to the
area.
Respectfully submitted,
�•
David D. Berkowitz
Attachment: Location Map
Capital Improvement Plan
Project Name: ANNUAL STREET RECONSTRUCTION
OAK BLUFF
(2023)
Legend
Project Location
= Lots/Parcels
® Park
0 Water
® City Limits
Document Path H.\GaeataEnginearing\PmjedsVP_2021. mxd
• F/
VIDOVER40
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City
FROM: David D. Berkowitz, Director of Pub1i6,V(orks/City Engineer
SUBJECT: Discuss Anoka County Highway Department's Highway Safety Improvement
Program Funding Application for 7th Avenue NW - Engineering
DATE: May 24, 2022
INTRODUCTION8
The City Council is requested to discuss Anoka County Highway Department's Highway Safety
Improvement Program (HSIP) grant application for safety improvements to 7th Avenue.
DISCUSSION
Anoka County Highway Department has requested a letter of support from the City for a grant
application through HSIP for roundabout construction on 7th Avenue near 165th Avenue (CR 58).
Attached is the preliminary roundabout layout for review and discussion. As there is only so
much funding available and the HSIP funds focus on safety improvements, the County feels the
easterly roundabout has a much better potential to receive funding based on the scoring criteria.
ACTION REQUIRED
The City Council is requested to discuss Anoka County Highway Department's Highway Safety
Improvement Program (HSIP) grant application for safety improvements to 71h Avenue and
direct staff on how to proceed.
Respectfully submitted
David D. Berkowitz
Attachment: Preliminary Roundabout Layout on 7th Avenue
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1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 . WWW.ANDOVERMN.GOV
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City
SUBJECT: April 2022 Andover Community
DATE: May 24, 2022
Attached for Council review is the Andover Community Center (ACC) Budget Summary Report
for Budget Year 2022. The reports reflect activity through April 2022, comparative data with April
2021 and the entire year of 2021.
April 2022
Coming off 2020 imposed COVID restrictions shutting down the entire facility mid-March of
2020, the facility was allowed to reopen in a restricted capacity early January 2021. The ACC
operated at near full capacity for close to twelve months in 2021 making current year (2022)
activities comparable to the previous year.
2022 Revenues are ahead by percentage comparison to 2021, this is due to assorted reasons
attributed to successful sports seasons, fieldhouse usage, payment timing and advertising. 2022
expenses are also a few percentage points ahead of 2021 primarily in salaries and operating costs.
2022 Full capacity reflects additional utility costs and hiring challenges have required the use of
more full-time staffing overtime hours rather than the use of part-time staffing. In addition, 2022
has a Capital Outlay line item where 2021 did not.
Also provided is an ACC historical perspective of actual costs dating back to 2015. This is the
reporting previously provided to the ACC Advisory Commission. This report also provides history
on debt service payments and the property tax levy assigned to debt and operations.
Pre Audit 2021 (Finalized May Il, 2022
As the Council well knows, the year 2020 was a difficult year, in part because of the expansion
construction, but heavily with imposed COVID restrictions shutting down the entire facility mid-
March of 2020 and then finally allowed to reopen in a restricted capacity early January 2021. The
ACC had some form of operations all twelve months of 2021 since the reopening. The 2021
activities are difficult to compare to 2020 with only the first three months of 2020 containing full
operations.
The pre -audit actuals through December 2021 when compared to the 2021 Budget are favorable
relative to revenues, and expenditures are below budget. In Administration's opinion, while the
expenditures are below budget, which may look good from a budget perspective, but is not
reflective of how Administration would like to see the facility operate. Having adequate staffing
was a challenge during 2021, and while the financial result was positive for 2021, the stretching
of the current staffing to produce the result is not sustainable.
The Pre -Audit numbers were finalized on May 11, 2022, future reports will reflect the 2021 final
numbers.
May — June 2022 FACILITY UPDATE:
Please refer to the attached ACC Facility Update for Major Events and monthly Walking Track
activity through April. Major events are fewer as the sports seasons transition, but this does not
mean ACC is not busy, just not a lot of major events. The bad weather and slow start to spring has
helped ACC sell additional turf time throughout April and into May. Fieldhouse activities were
strong as well as people were stuck inside.
Administration will provide additional utilization numbers of the fieldhouse, ice arena and sports
complex at the meeting.
PROGRAMS -
ACC has a spring soccer session starting March 26 in the Sports Complex on the turf. A Spring
Learn to Skate is back, ACC is offering a 6 -week program on Thursday nights starting March 24th.
Both programs have over one hundred (100) participants each.
CONCESSIONS -
A Request for Proposal (RFP) was posted and closed on April 7th. ACC received two separate
proposals. The proposals were reviewed by Community Center, City Attorney & Finance &
Administration. The Council approve a vendor and a lease at the May 17`h Council meeting. The
Vendor is ordering materials for the space, we will work to get them started over the summer to
get set up, train, and be ready to go full time in September.
STAFFING -
The new Assistant Manager (replacing a 17 -year employee) started on March 7`h and the new
fulltime Building Supervisor started on March 111
All around, ACC staffing is currently in decent shape, although we are always looking for part-
time staffing year-round.
SCHEDULING -
Scheduling for winter 2022-23 is almost complete. The coming season is anticipated to be as busy
as 2021-2022 if not busier. ACC is in contact with all our user groups to better understand how we
can better address their needs for the coming year.
ACTION REOUESTED
Administration will review the staff report and discuss the attached reports with the Council at the
meeting.
Attachments
CITY OF ANDOVER
Community Center Budget Summary Totals
Budget Year 2022
Current:
2021
2022
REVENUES
Budget
Apr YTD
% Bud
Pre -Audit
Budget
Apr YTD
%Bud
Departmental
Charges for services
33,871
32%
82,655
93,100
24,548
26%
Operating
Ice Rental
$ 668,000
$ 234,162
35%
$ 823,857
$ 729,000
$ 265,880
36%
Turf Rental
70,000
1,807
n/a
3,782
50,000
4,206
8%
Track
-
1,109
Na
3,950
2,500
1,985
o/a
Fieldhouse Rental
270,000
102,255
38%
220,527
240,000
159,515
66%
Proshop
15,000
3,075
21%
9,606
13,000
4,685
36%
Vending
16,000
1,574
10%
7,763
15,000
10,570
70%
Advertising
50,000
10,333
21%
84,700
63,000
17,440
28%
Total Charges for services
1,089,000
354,315
33%
1,154,185
1,112,500
464,281
42%
Miscellaneous
140,000
36,662
26%
122,139
138,000
49,854
36%
Total revenues
1,229,000
390,977
32%
1,276,324
1,250,500
514,135
41%
493,000
183,174
37%
490,654
493,000
190,230
39%
Net increase (decrease)in
2021
fund balance
$ 69,575
2022
269%
EXPENDITURES
Budget
Apr YTD
%Bud
Pre -Audit
Budget
Apr YTD
%Bud
Current:
Salaries& benefits
757,753
205,191
27%
692,744
770,110
273,299
35%
Departmental
105,100
33,871
32%
82,655
93,100
24,548
26%
Operating
635,197
133,703
21%
515,308
599,233
172,639
29%
Professional services
154,375
14,485
9%
85,130
224,525
43,834
20%
Capital outlay
Na
30,000
16,575
55%
Current
1,652,425
387,250
23%
1,375,837
1,716,968
530,895
31%
Revenue over (under) expense
(423,425)
3,727
-1%
(99,513)
(466,468)
(16,760)
4%
Other fmancing sources (uses)
General Property Tax Levy
155,000
-
0%
154,534
155,000
-
0%
Investment income
-
(634)
Na
1,094
-
(556)
Na
Rental/Lease Pymt
638,000
483,808
76%
635,026
638,000
490,786
77%
Tmasfers out
(300,000)
(300,000)
100%
(300,000)
(300,000)
(300,000)
100%
Total financing sources (uses)
493,000
183,174
37%
490,654
493,000
190,230
39%
Net increase (decrease)in
fund balance
$ 69,575
$ 186,901
269%
$ 391.141
$ 26.532 $
173.470
6540/
CITY OF ANDOVER, MINNESOTA
Andover Community Center / YMCA Historical Comparison
2015
2016
2017
2018
2019
2020
2021
2022
2022
Actual
Actual
Actual
Actual
Actual
Actual
Actual
Budget
Apr -YTD
Revenues:
Charges for services
Ice Rental
$
400,619
$
405,990
$
392,828
$
435,716
$
442,995
$
361,796
$
823,856
$
729,000
$ 265,880
Turf Rental
-
-
-
-
-
-
3,782
50,000
4,206
Track
-
-
-
-
-
301
3,950
2,500
1,985
Fieldhouse Rental
187,007
199,286
215,089
218,667
220,225
133,126
220,527
240,000
159,515
Proshop
9,258
9,412
9,247
8,606
9,680
4,394
9,606
13,000
4,685
Vending
9,279
8,588
9,182
7,470
8,427
6,148
7,763
15,000
10,570
Advertising
31,758
26,450
38,819
34,000
40,850
8,000
84,700
63,000
17,440
Charges for services
637,921
649,726
665,165
704,459
722,177
513,765
1,154,184
1,112,500
464,281
Miscellaneous
174,788
136,552
136,149
142,768
131,386
110,781
134,072
138,000
49,854
Total revenues
812,709
786,278
801,314
847,227
853,563
624,546
1,288,256
11250,500
514,135
Expenditures:
Current:
Salaries & benefits
439,304
451,332
481,926
501,108
533,044
503,842
692,742
770,110
273,299
Departmental
74,949
77,945
65,612
76,448
66,570
74,809
82,655
93,100
24,548
Operating
388,492
364,935
364,242
352,067
330,084
345,588
515,308
599,233
172,639
Professional services
142,602
106,381
125,034
104,076
77,818
129,261
85,130
214,525
43,834
Capital outlay
47,859
4,900
11,442
39,888
100,000
30,000
162575
Current
1,045,347
1,048,452
1,041,714
1,045,141
1,047,404
1,153,500
1,375,835
1,706,968
530,895
Revenue over under expenditures
(232,638)
(262,174)
(240,400)
(197,914)
(193,841)
(528,954)
(87,579)1
(456,468)1
16 760
Other financing sources (uses)
General Property Tax Levy
-
-
-
-
-
-
154,534
155,000
Investment income
(1,078)
2,190
2,779
5,780
16,107
6,793
2,817
-
(556)
Rental/Lease Pymt
638,220
640,303
641,691
637,150
636,803
635,629
635,026
638,000
490,786
Transfers out
(300,000)
(300,000)
(300,000)
(300,000)
(300,000)
(3002000)
(300,000)
(300,000)
(300,000)
Total financing sources (uses)
337,142
342,493
344,470
342,930
352,910
342,422
492,377
493,000
190,230
Net increase (decrease) in fund balance
104,504
80,319
104,070
145,016
159,069
(186,532)
404,798
36,532
173,470
Fund balance (deficit)- January 1
(48,364)
56,140
136,459
240,529
385,545
544,614
358,082
762,880
762,880
Fund balance (deficit) - December 31
$
56,140
$
136459
$
240529
$
385,545
$
544,614
$
358,082
$
762,880
$
799,412
�350
_L__.236
Fund Balance Detail:
FB - Replac Res for Common Space
$
143,702
$
154,449
$
179,283
$
173,560
$
200,606
$
190,067
$
216,790
$
241,790
$ 241,790
FB - Unassigned
(87,562)
(17,990)
61,246
211,985
344,008
168,015
546,090
557,622
694,560
$
56,140
$
136,459
$
240,529
$
385,545
$
544614
$
358,082
$
762,880
$
799,412
$ 936,350
Debt Service Payments
2012C GO Abatement Bonds (P+1)
$
1,214,906
$
1,216,506
$
1,213,731
$
1,211,481
$
1,208,931
$
1,215,981
$
1,212,631
$
1,213,931
$ 1,213,931
2019A GO Abatement Bonds (P +1)
590,150
819,725
1,109,755
1,109,755
$
1,214,906
$
1,216,506
$
1,213,731
$
1,211,481
$
1,208,931
$
1,806,131
$
2,032,356
$
2,323,686
$ 2,323,686
Property Tax Levy
2012C GO Abatement Bonds
$
975,632
$
977,332
$
974,418
$
972,055
$
969,378
$
976,780
$
973,263
$
974,628
$ 974,628
2019A GO Abatement Bonds
-
-
-
-
-
1,001,090
976,966
1,014,065
1,014,065
Community Center Operations
155,000
155,000
155,000
$
975632
$
977332
$
974,418
$
972,055
$
969,378
$
1,977,870
$
2,105,229
$
2143693
$ 2,143,693
r
AND%VER
COMMUNITY CENTER
FACILITY UPDATE
EVENTS
MAY 6 -ANDOVER ELEMENTARY FIELD TRIP
MAY 24 -TURF OUT
MAY 29 -30 - ACC CLOSED
JUNE 1 - START ICE INSTALL -SPORTS COMPLEX
JUNE 13 -YMCA SUMMER CAMPS BEGIN
JUNE 13 -ANDOVER HS & YOUTH HOCKEY CAMPS BEGIN
JUNE 13-16- BLU EGER HOCKEY SCHOOL
JUNE 14 -16 -MN PREMIER VOLLEYBALL CAMP
JUNE 21-23- MN PREMIER VOLLEYBALL CAMP
JUNE 28- 30 - MN PREMIER VOLLEYBALL CAMP
TRACK CHECK IN IS REQUIRED. MONDAY -FRIDAY. 6 30AM-4 30PM.
NUMBERS BELOW REFLECT THOSE CHECKED IN DURING THESE TIMES.
JAN:-
1846
FEB -1960
MARCH
- 2054
APRIL
- 1931
MAY
-TBD
MAY -JUNE -BEGINNER PICKLEBALL LESSONS ( WED MORNINGS)
MAY -JUNE -6 WEEK -SUMMER LEARN TO SKATE CLASSES (THURSDAY NIGHTS)
• YMCA
- AFTER SCHOOL TEEN CENTER
& OPEN GYM
- COMMUNITY EVENTS
- SENIOR PROGRAMS
ANOKA CO. LIBRARY ON THE GO
♦ ADULT HOCKEY 18*
♦ BASKETBALL
• VOLLEYBALL
FAMILYTURFTIME
♦ FAMILY SOCCER
PICKLEBALL (BEGINNER &
OPEN)