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HomeMy WebLinkAboutCC September 7, 2004 ~ (].Q.., l.ùUJ:fm I ()-5 --o'-{ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular City Council Meeting - Tuesday, September 7, 2004 Call to Order Pledge of Allegiance Resident Forum a. PresentationlRachal Hilyar/Tobacco Free Parks - Administration Agenda Approval 1. Approval of Minutes (8/04/04 Exec. Session; 8/17/04 Regular; 8/24/04 Workshop) Consent Items 2. Approve Payment of Claims - Finance 3. Waive Public Hearing/Adopt Assessment RoIIl03-5/City View Farm - Engineering 4. Accept Petition/Order Feasibility Report/04-42/13818 Crosstown Drive NW IWM - Engineering 5. Results of Speed StudyINightingale Street NW - Engineering 6. Approve ContractlDasher Board Advertising - Community Center 7. Approve ContractlIce Arena-Field House Rentals - Community Center 8. Approve Advertisement! Assistant Recreational Facility Manager - Administration 9. Approve Auditing Services Contract/HLB Tautges Redpath - Finance 10. Authorize Appropriation for Capital Purchase - Finance II. Approve Final Plat!Sophie's Manor - Planning 12. Approve Dental Renewal and Employer Contribution - Administration 13. Approve Bingo Pentút!Crooked Lake Elementary School- Clerk 14. Award Bid/04-13Neterans Memorial Highway - Engineering Discussion Items 15, Public Hearing/Consider Resolution Modifying Development Dist. No. I and Tax Increment Financing Plan for TIF Dist. No. 1-4 (Continued) - Finance/Planning 16. Consider Preliminary PlatlMiller's Woods PUD/Laurent Development! I 57th and Crosstown Blvd.- Planning 17. Accept Feasibility Report/Waive Public Hearing/Order Plans & Specs/04-3111386 - 148th Lane NW/SS & WM - Engineering 18. Approve Feasibility Report-Order Plans & Specs/04-36/Lift Station #4 Improvements - Engineering 19. Discuss Speed Limits in Rural Areas - Engineering 20, Adopt 2005 Preliminary Tax Levy & Proposed 2005 Budget - Finance 21. Adopt 2005 Debt Service Levy Changes- Finance Staff Items 22. Schedule City Council Workshop - Miscellaneous Business Items - Administration 23. Set Truth in Taxation Hearing Date - Finance 24. Schedule EDA Meeting - Administration Mayor/Council Input Adjournment REGULAR ANDOVER CITY COUNCIL MEETING MINUTES -SEPTEMBER 7,2004 TABLE OF CONTENTS PLEDGE OF ALLEGIENCE .................................................................,...................................1 RESIDENT FORUM...................,.....................,........................................................................1 PRESENT A TION/RACHEL H1L Y AR/TOBACCO FREE PARKS .........................................2 AGENDA APPROV AL ....................................................................,..,........................,............3 APPROVAL OF MINUTES........,...................,.,..................,....................,................................3 CONSENT ITEMS Approve Payment of Claims..........................................................................,......................4 Resolution R137-04 waiving Public Hearing/Adopt Assessment Rol1/03-5ICity View Farm ................................................................................................................................4 Resolution R138-04 accepting Petition/Order Feasibility ReportJ04-42/138 1 8 Crosstown Drive NW!WM ........................................................................"......................................4 Results of Speed StudylNightingale Street NW ...................................................................4 Approve Contract/lce Arena-Field House Rental.....................................,...........................4 Approve Auditing Services Contract/HLB Tautges Redpath...............................................4 Authorize Appropriation for Capital Purchase.....................................................................4 Resolution R139-04 Approving Final Plat/Sophie's Manor ................................................4 Approve Dental Renewal and Employer Contribution.........................................................4 Approve Bingo Permit/Crooked Lake Elementary Schoo1...................................................4 Resolution RI40-04 awarding Bidl04-13N eterans Memorial Highway .............................4 PUBLIC HEARING/CONSIDER RESOLUTION MODIFYING DEVELOPMENT DIST. NO.1 AND TAX INCREMENT FINANCING PLAN FOR TIF DIST. NO 1-4 (CONT)..4 CONSIDER PRELIMINARY PLATIMILLER'S WOODS PUD/LAURENT DEVELOPMENT/I57m AND CROSSTOWN BOULEVARD Motion to approve Resolution R14I-04 ................................................................................ 7 ACEPT FEASIBILITY REPORTIW AIVE PUBLIC HEARING/ORDER PLANS & SPECS/04-31/1386 - 148m LANE NW/SS & WM, Cont. to 9/21/04.................................9 APPROVE CONTRACTIDASHER BOARD ADVERTISING Motion to approve............,..............................................................,....................,."....,.........11 APPROVE ADVERTISEMENT/ASSIST ANT RECREATIONAL FACILITY MANAGER Motion to approve..................................................................................................................12 APPROVE FEASIBILITY REPORT-ORDER PLANS & SPECS/04-36/LIFT STATION #4 IMPROVEMENTS Motion to approve Resolution RI42-04 .......................................................................,..,.....13 DISCUSS SPEED LIMITS IN RURAL AREAS Motion to direct staff .............................................................................................................13 ADOPT 2005 PRELIMINARY TAX LEVY & PROPOSED 2005 BUDGET Motion to approve Resolution RI43-04 ................................................................................14 ADOPT 2005 DEBT SERVICE LEVY CHANGES Motion to approve Resolution RI44-04 .............................................................................,..14 SCHEDULE CITY COUNCIL WORKSHOP ...........................................................................14 SET TRUTH IN TAXATION HEARING DATE......................................................................15 . Regular Andover City Council Meeting Minutes - September 7, 2004 Table of Contents Page ii SCHEDULE EDA MEETING .................................,.................................................................15 MAYOR/COUNCIL INPUT Train Whistles.... ............................ ,.. ...... ........ ....... ............. ...............................,.. ...... .... ..... ..15 Husky Football Game ..................."....,.........................................................................,.....,..15 Trail Planning .....,................ ........, .............. ........,........................,..... ...............,..... ...... ......, ..15 ADJOURNMENT .................................................................................................................16 C I T Y o F NDOVE REGULAR ANDOVER CITY COUNCIL MEETING -SEPTEMBER 7,2004 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, September 7, 2004, at 7:03 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NVV,Andover,MinnesoUL Councilmembers present: Mike Knight, Ken Orttel, Julie Trude Councilmember absent: Don Jacobson Also present: City Attorney, William Hawkins Fire Chief, Dan Winkel City Engineer, Dave Berkowitz City Administrator, Jim Dickinson Community Development Director, Will Neumeister Others PLEDGE OF ALLEGIANCE RESIDENT FORUM Mr. Winslow Holasek - thought there was an extremely good turn out at the Prairie Knoll Park dedication last Thursday and gave the Council pictures of the ribbon cutting. Mayor Gamache thanked Mr. Holasek for the pictures. Mr. Mike Ouiglev - stated he wanted to comment on an item on the consent agenda. He wanted to make sure that given the design they have seen on the County improvement he wanted to make sure they are to any extent possible involved in the feasibility study and report on the improvement on Sophie's Manor Plat. He thought this was beyond what they imagined it would be. He remembered Councilmember Trude requested a speed study done on this section and he has not seen anything on that which could alter the design considerably. He wanted to make sure that it either goes forward for the speed study and that they are involved in the process. This would be the most improved section of Crosstown Boulevard in the entire County. Mr. Berkowitz stated he would include Mr, Quigley in the design of this and he can sit in on their meetings with the County and they go through what their fmal design will be for that. He stated the design was about eleven hundred feet of improvements, Councilmember Trude thought the reason they wanted the speed study is because they continue to call that the rural section of Andover and with all of the development of homes the speed limits will -On _ Regular Andover City Council Meeting Minutes - September 7, 2004 Page 2 drop down because of the hazards. Mr. Berkowitz thought the speed study was underway. They requested that from the County earlier this year. Mr. Quigley thought the section from Hanson Boulevard to Constance was in the plan for improvement in five years and if there was going to be that type of improvement it should not be tom up again in five years. Councilmember Orttel thought this was supposed to be coordinated so it is done all at the same time. Mr. Berkowitz stated they have requested that the County put this in their Capital Improvement Plan for 2009. It is in Andover's Capital Improvement Plan. PRESENTATlON/RACHAL HILYARlTOBACCO FREE PARKS City Administrator Dickinson introduced Ms. Rachel Hilyar from Anoka County Community Health and Community Representatives who introduced Mr. Gary Homing, 16147 Crosstown Boulevard NW. Mr. Horning passed out letters to the City Council members regarding the Andover Tobacco Free Coalition. He made a presentation to the City Council regarding Tobacco Free Parks. Crime Prevention Officer Laura Landes explained the proposed plans for instilling a Tobacco Free environment in the parks and the impacts smoking have on the youth. Councilmember Trude stated she watched the Park Commission presentation and she thought it was presented and handled very well by the students. She thought this policy was a role model issue like they have in school. Ms. Landes stated that was true. Councilmember Trude thought some people were concerned that athletic organizations have these policies and some do not and she stated people thought second hand smoke was disruptive to their enjoyment when watching sports. She stated the schools have a smoke free, gun free, violence free zone and she thought the parks should have a policy regarding smoking. Councilmember Trude wondered if there were any problems with communities involved with the policy. Ms. Landes has not heard of any problems and when she has seen people smoking in the parks, it has not been around children; it is usually offby itself. Councilmember Knight asked how large and how many signs will be placed in the parks. Ms. Hilyar stated it would be up to the City on how many signs they would want in the parks. Ms. Sarah Olson, senior at Andover High School, Ms. Alex Nelson, eighth grader at Oakview Middle School, and Ms. Megan Hoppe, sophomore at Andover High School appeared before the council. Ms. Olson stated the signs in the parks are important to them because of their sports. They do not want people smoking around them at sporting events. Ms. Nelson stated it is hard for non- smokers to watch sports when there are smokers around. "-.- Regular Andover City Council Meeting Minutes - September 7, 2004 Page 3 Ms. Hoppe stated she works at Festival Foods as a cashier and she has found that not too many people ask her to get them cigarettes. She thought there were a lot of people who smoked as adults but there are not, Ms. Olson stated role models are important to children. She gave statistics regarding smoking to the Council. Mr. Darren Lazan, 1320 I53rd Lane NW, thanked the organizers for their hard work and he thought it was appropriate that they consider this policy because it would be far more consistent with the School District policies. He stated there are so many schools and parks in the area and there is a lot of inconsistency because some places allow smoking and others do not. Ms. Olson stated they are proposing the City of Andover adopt the Tobacco Free Policy. Councilmember Trude asked when they could get this on the Agenda to approve this. Mr. Dickinson stated it could be put on the next agenda. Motion by Knight, Seconded by Trude, to have staff draw up a policy for Tobacco Free Parks and bring it back for Council approval at the next City Council meeting. Mayor Gamache assumed they worked with the County regarding which parks they have the policy in and which parks they left off. Ms. Hilyar stated there is not a fonnal Countywide park policy in effect at this time. It is being proposed. Councilmember Trude stated the Community Center would be a place they would want a tobacco free policy. Motion carried unanimously. AGENDA APPROVAL Remove from Consent Items for discussion Items 6, (Approve ContractlDasher Board Advertising); and Item 8, (Approve Advertisement/Assistant Recreational Facility Manager). Motion by Knight, Seconded by Trude, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OF MINUTES August 4, 2004, Executive Session-Revised: Correct as written. August 17, 2004, Regular Meeting: Tabled, August 24, 2004, Workshop: Correct as amended Regular Andover City Council Meeting Minutes - September 7, 2004 Page 4 Motion by Trude, Seconded by Knight, approval of the August 4,2004 Minutes as indicated above. Motion carried unanimously. Councilmember Trude stated there was a typing error on page three, it was typed as "Melly Prefcssieaal Building" and should state "Andover Station". Motion by Knight, Seconded by Trude, approval of the August 24, 2004 Minutes as indicated above. Motion carried unanimously. CONSENT ITEMS Item 2 Approval of Claims Item 3 Waive Public Hearing! Adopt Assessment Roll/03-5/City View Farm (See Resolution R137-04) Item 4 Accept Petition/Order Feasibility Report/04-42/138 1 8 Crosstown Drive NW/WM (See Resolution R138-04) Item 5 Results of Speed StudyINightingale Street NW Item 7 Approve Contract/Ice Arena-Field House Rental Item 9 Approve Auditing Services Contract/HLB Tautges Redpath Item 10 Authorize Appropriation for Capital Purchase Item 11 Approve Final Plat/Sophie's Manor (See Resolution R139-04) Item 12 Approve Dental Renewal and Employer Contribution Item 13 Approve Bingo Permit/Crooked Lake Elementary School Item 14 Award Bid/04-13Neterans Memorial Highway (See Resolution RI40-04) Motion by Trude, Seconded by Knight, approval of the Consent Agenda as read. Motion carried unanimously. PUBLIC HEARING/CONSIDER RESOLUTION MODIFYING DEVELOPMENT DlST. NO.1 AND TAX INCREMENT FINANCING PLAN FOR TIF DIST. NO. 1-4 (CONTINUED) City Administrator Dickinson explained the Council opened the public hearing on August 17, 2004 and continued the hearing to September 7, 2004 to allow additional information to be assembled. The additional data is still needed and because of coordination/scheduling problems, they were unable to get into all the properties that they would have liked to inspect before the deadline to prepare this item for Council action had passed. Therefore another delay in taking action on establishing the TIP District is needed, Mr. Neumeister stated in the event the Heyen's property was added to the TIF District, there would be a buffering between the industrial and residential area. He showed a map of the area. He stated there would be a storm pond and a treatment area for the septic systems that would be conceptually proposed by the owners in the area. He stated the owners would be the ones who would undertake Regular Andover City Council Meeting Minutes - September 7, 2004 Page 5 the acquisitions of the property as well as the development of this type of area. By including this property in the District, these types of things could be beneficial to the properties in the area. He showed an aerial of the area. He thought they could limit the type of businesses in there to compliment the area. Staff discussed the reasons why the Heyen's property should be included in the TIF District. Councilmember Orttel stated there was talk about contract rezoning which could limit the uses. With this design proposed, there would not be any commercial added to any surrounding neighbor with the exception of the easterly property. He wondered if the easterly property could be used as a buffer use between the rura1 residential and commercial. Mr. Dickinson stated this was something they could work out. Councilmember Orttel stated if they had contract zoning, they could specifY what could be allowed and put some fears to rest. He asked once this would be turned over to the individual owners, what control would they have on determining what types of businesses could go in there. Because this is still in the rura1 setting could they have a business that could harm part of the system. Mr. Dickinson thought the Association would be conservative in what would be allowed. Councilmember Trude stated Andover does not allow many of the businesses allowed in MinneapolislSt. Paul. Councilmember Knight wondered if they could give quasi-control to a private organization. City Attorney Hawkins stated they would operate the septic system the way they would operate a drainage pond or the streets within the development. If they are concerned about the capacity of the system to handle what is out there, they would all need to come in for site plan approvals and they have an individual septic system ordinance that could be expanded to handle this type of situation. Mr. Dickinson stated the key point is that it is a system, not a standard septic tank. City Attorney Hawkins thought they may want to add an ordinance for the new District. Mr. Mike Jungbauer stated this is a micro-city treatment plant. It is not a septic system. He explained the differences between a micro-city treatment plant and a common septic tank. Councilmember Trude asked if Mr. Jungbauer would support an association of owners that could hook into the system so the association could control the people who hook into it would be uses that could be handled by the system. Mr. Jungbauer thought this would be the best control. If they had an association, they could go within the zoning ordinances of Andover but also have some say. Councilmember Trude wondered what the neighbors to the north would expect from this. Mr. Jungbauer stated the on1y thing they will notice is a man made lake with a liner so there could not be any soaking into the soil. Ms. Renee Hogendorf, 2875 16151, stated she would like to hear more about the ponds in St. Francis. She questioned the total build out time that this needed to be done. Mr. Dickinson stated to . - ~ Regular Andover City Council Meeting Minutes - September 7, 2004 Page 6 maximize the tax increment to pay for the project, the preferred time frame would be five years but it would not need to be done in that time frame. He stated a five year build out would be unrealistic for this District. Ms. Hogendorf stated there was discussion earlier of having an association of existing business owners. She wondered if the business owners will be the best people to run the association. She thought they would have too much control. Ms. Hogendorfwondered if the on1y buffer to her property would be the landscaping shown. Mr. Neumeister stated it is shown as landscaping but it could be any combination of things. Mr. Dickinson stated the plan is only an idea of what this could look like and not necessarily what it will be. Ms. Hogendorfwondered how she could utilize her property for profit if this went through. Staff discussed different possible designs for the property. Mr. Joe Braiban, 16351 Gladiola Street, stated he had a lot of his questions answered but he felt that if this happens, the surrounding properties will be white elephants. He wondered why the holding pond could not be placed on the existing property as it is. Mr. Dickinson stated it could. Mr. Braiban stated he was very much against this because the commercial businesses are the on1y ones who are going to prosper from this. He did not want a sewage plant in his back yard, He thanked Councilmember Orttel for his questions and concerns regarding this and he was not against business owners expanding but he was against them including residential land in this. Ms. Teresa Kramer, 2065 161", wondered how much Ehlers & Associates was paid for this because she felt they did not do their job. Mr. Dickinson stated he would fmd out the amount and would get back to her but he assumed Ehlers & Associates will have to absorb the costs. Ms. Debra Packer, 3074 161" Avenue NW, stated she lives across the street from the proposed TIP District. She stated she is also a concerned citizen about the future development of the area. She was notified to begin with about these plans but was not re-notified of the other public hearings. Mr. Neumeister stated they sent out notice for the first meeting and notification was made at the current meeting for the next meeting date which is what they were required to do. Continuation for a date certain is all the notice they need to give for the next meeting. Mr. Darren Lazan stated he represents property owners of the proposed Association and he did not know what business owners were opposed to this. He gave a brief background of his involvement in this. Ms. Hogendorf stated her concern would be fire trucks going back and forth to the property for fire suppression. Councilmember Trude explained what fire suppression was for and she did not think fue engines would use the water for fire fighting. Fire Chief Winkel concurred. '- Regular Andover City Council Meeting Minutes - September 7, 2004 Page 7 Ms. Hogendorf stated she did not want any part of this at all. CONSIDER PRELIMINARY PLAT/MlLLER'S WOODS PUDILAURENT DEVELOPMENT/ I57TH AND CROSSTOWN BLVD. Community Development Director Neumeister explained the City Council is asked to review the preliminary plat for Miller's Woods, a Planned Unit Development (p.U.D.) on 43-acres located along Crosstown Boulevard between 157th Avenue and 161" Avenue. Councilmember Trude wondered about the TKDA report regarding the ponding. Mr. Berkowitz stated they are continuing to work with the developer daily to try to get the issues resolved. Councilmember Knight asked if twenty-eight foot streets were going to be common for POD's, Mr. Berkowitz stated the reason for thè size of the street is to preserve trees and create a buffer, Councilmember Trude stated there are a number of outlots including wetland areas. She understood they would be maintained by the Association but she wondered if the City would have access to them for issues with pipes or drainage. Mr. Berkowitz stated they have maintenance access points that are designated for all of those areas. Mayor Gamache stated the Park Commission looked at waiving the fees and he wondered if the four outlots included the big wetland as part of the 6.2 acres. Mr. Neumeister did not think it included the large outlot D because it is all wetland area without any upland for open space. Councilmember Trude thought another nice amenity was the sidewalk. She understood staff was giving credit for some of the trees already on some of the lots. Mr. Neumeister stated that was correct. Discussion ensued in regard to credits given to the developer. Mayor Gamache asked the developer if there were any plans for sidewalks on Olive Street and north on Norway Street. Mr. Laurent stated they currently do not have any plans for sidewalks on those streets but they are in discussions with the property owners to the north of their site and it is their intention to include a sidewalk on that side of the development. Councilmember Trude wondered if the street going north was going to be a temporary cul-de-sac. Mr. Laurent stated that was correct. Mayor Gamache assumed it would be phased in, in some fashion starting at Crosstown and going east. Mr. Laurent stated it would be. Mayor Gamache asked what Mr. Laurent's timeftame would be. Mr. Laurent stated it would be about three years. Councilmember Knight asked if the pool would be part of the park land, Mr. Laurent stated it would be but it would be private for the residents and maintained by the Association. ~.. Regular Andover City Council Meeting Minutes - September 7, 2004 Page 8 Mr. Laurent made a presentation to the Council regarding what they are proposing for park dedication and why they are requesting a reduction in park dedication fees. Councilmember Knight thought that if the amenities were in a park dedication area, the rest of the City should be able to use them like all the other park dedication areas. Mr. Laurent stated the difference is that the residents in the development will be paying money for this area that would be used elsewhere in the City. Councilmember Knight asked if private park areas could be used for park dedication fee reduction. City Attorney Hawkins stated park dedication is usually for public park use but the Ordinance makes a distinction and allows a credit but that is up to the City Council to decide. Mr. Laurent stated the ordinance does provide for private park facilities and their development meets the criteria. Councilmember Trude stated the most persuasive thing was the tot lot portion of this. She did not know if having the private park be open to the public would present insurance issues or not. Councilmember Orttel stated on the resolution that is being presented, item eight, page two should be deleted because it is improper to state the price is the reason they are approving this. Mr. Neumeister concurred but asked for a square foot range to be provided. Councilmember Orttel stated the emergency road has been removed in the resolution under the formal wording "now therefore be it resolved" and he was curious because he saw somewhere that the Fire Chief stated it was not usable. He wondered why this would not be usable because it looked like a pretty substantial setup. Fire Chief Winkel stated traditionally they look for a twenty foot wide access road. They have looked at this and the problem with these types of designs is that they usually do not get maintained and in the spring they have problems with frost coming out and the gravel becoming mushy and not accessible for them. If they had a twenty foot paved surface they would be better off. Councilmember Trude wondered if their policy was if a development could be connected two ways, it should. She thought this was an Engineering Department policy. Mr. Berkowitz stated it is safety for the Fire Department to have to accesses available. The Public Works Department has voiced their concern about snow plowing and maintenance issues through that area. The City Council discussed whether the emergency road should be required in the development or not. Fire Chief Winkel stated his recommendation and stair s recommendation is to have twenty foot roads for access. He stated this is the same recommendation they give to every potential development in the City. Mr, Laurent stated they are proposing a twelve foot bituminous road with a two foot path on each Regular Andover City Council Meeting Minutes - September 7, 2004 Page 9 side to be adequate for fire trucks. Councilmember Trude wondered why they should put in a trail if the residents do not want it. Motion by Trude, to approve the Preliminary Plat of Miller's Woods subject to the conditions in the attached resolution and deleting the price of the homes in item eight of the resolution. Motion failed for lack of a second. Motion by Trude, Seconded by Orttel, to approve the Preliminary Plat of Miller's Woods subject to the conditions in the attached resolution and deleting the price of the homes in item eight of the resolution and deleting the path (item A) in the resolution. Mr. Dickinson thought they may want to retain an area for easement purposes in the future. Motion carried unanimously. (See Resolution RI4I-04) The City Council recessed at 9:45 p.m. The City Council reconvened at 9:50 p.m. Mr. Berkowitz stated the developer will be coming back at the next meeting for tlúrty unit plat approval of the first phase and they would like to get the road in past the fire 5tation tlús year. The benefit this would have for the City is it will build a road for the Fire Station and they have a cost savings because they would not be building a temporary road but a permanent road. ACCEPT FEASIBILITY REPORTIW AlVE PUBLIC HEARING/ORDER PLANS & SPECS/04- 31/1386 _148TH LANE NW/SS & WM City Engineer Berkowitz explained this item is in regard to approving the resolution accepting the feasibility report, waive public hearing and order plans and specifications for Project 04-31, 1386- I48tb Lane NW for sanitary sewer and water main. Mr. Berkowitz stated there is another resident who is looking at a lot split and they would need to extend sewer and water to them also. Councilmember Trude wondered how far away this lot is because the amount of money did not make sense. She wondered if extending the sewer to the end of the lot was used for developments and not for individual properties wanting to hook up. Mr. Berkowitz stated it has been City policy to bring the sewer to the end of the property line to connect to the next lot but if Council did not want to do that they could decide to go up to the connection point. Regular Andover City Council Meeting Minutes - September 7, 2004 Page 10 Councilmember Ortte1 wondered how this project became so expensive. Mr. Berkowitz stated it is two hundred seventy-five feet of sewer and two hundred and eighty feet of water. The largest expense is the reconstruction of the street. Councilmember Knight stated his concern is there is no need to continue this one to the end of the lot line because the continuing lots are not developable. Councilmember Trude stated these are estate type executive homes and she did not think they would want to put any additional homes by them. Mayor Gamache wondered if there was a possibility of any of these homes being served from the east when that comes through. Mr. Berkowitz stated it would be difficult to get sewer up from the east. Councilmember Orttel thought there had to be a reasonable solution to this. Councilmember Knight did not think it made sense to run sewer down a street where not every house has it. Discussion continued regarding different options for the property regarding extending the sewer and water. Motion by Trude, to allow the property owners to hook up to sewer and water per lateral instal1ation. Mr. Berkowitz explained how City sewer and water would get to the property. Mr. Holasek asked if a trunk line does go down the road, who will pay for the section. He thought it would have to be absorbed by the other property owners. He wondered if the lines were extended in the future, would they hook up to the line or would they remain connected at the manhole. Mr. Berkowitz stated they would have a connection going to their property. It was recommended to bring this back to the next meeting for further discussion regarding costs to install the water and sewer. The applicant stated the on1y way they would be able to afford to buy and build the house they want is if the fees are deferred. Mayor Gamache suggested Mr. Berkowitz bring back the revised feasibility report with the deferred amount listed. APPROVE CONTRACT /DASHER BOARD ADVERTISING City Administrator Dickinson stated the Recreational Facility Manager with the assistance of the City Attorney has created the attached contract for dasher board advertisement sales. With the approved contract the Recreational Facility Manager will be able to get out and speak with interested businesses about their interest in advertising at the Community CenterlIce Arena. -.- Regular Andover City Council Meeting Minutes - September 7, 2004 Page II Councilmember Trude stated she pulled this because she looked at the contract and came up with a revision after talking to the City Attorney. She also ran this by Mr. Sutherland and he thought the revision made sense. Councilmember Trude stated number five in the agreement ta1ks about the "advertising logo and design to be used on the signs shall be provided by the lessee and subject to approval by the lessor" and to reject the rest of the sentences and this will allow the City to accept or reject any advertising that could show up. She thought they needed to be in that position because they are in the business of protecting the health, safety and welfare and there will be a lot of children using this facility and the schools will be using this facility and by eliminating those sentences it allows the City to accept or reject any advertising that is provided otherwise they have to come up with some type of policy. She stated the City Attorney stated they could have a subjective standard regarding this. Motion by Trude, Seconded by Orttel, to approve the agreement for rental dasherboard advertising with deletion of everything after the first sentence in number five and add item nine stating the lessee will repair or replace Dasher Board during term of contract as requested by the City. Councilmember Orttel stated he is curious about the dollar amount and he wondered if this would be set or would they keep it open. Mr. Dickinson stated eventually they may get to that but they want the ability to negotiate each one of the boards and they are trying to run this as a self fulfilling business. He stated at this time there needs to be some negotiation, Mr. Erick Sutherland, Recreational Facility Manager stated at the current time, he is trying to sell dasher boards for $1,000.00; there is no specific board price. Councilmember Ortte1 asked if they are under obligation to stay with that amount. Mr. Sutherland stated they are not. Councilmember Knight asked if they could do this with the field house. Mr. Sutherland stated he would like to do those differently such as placing a banner with just the name on the wall. He stated they would deal with that part next year. Councilmember Knight reminded Mr. Sutherland that they will not be able to use ads for liquor or cigarettes. Mr. Sutherland stated that is why the City has the fmal say on all advertisements. Councilmember Knight asked who made the actual board. Mr, Sutherland stated they will make suggestions but they cannot tell the advertisers what company to go to. Councilmember Trude stated there should be a maintenance item added regarding the advertiser being responsible for repairs and replacement. She thought they should add number nine stating, "The lessee will repair or replace Dasher Board during term of contract as requested by the City". Motion carried unanimously. Regular Andover City Council Meeting Minutes - September 7, 2004 Page 12 APPROVE ADVERTISEMENT/ASSISTANT RECREATIONAL FACILITY MANAGER Human Resources Manager Dana Peitso stated due to the opening of the Ice Arena at the end of October the Human Resources Department needs to begin the recruitment process of an Assistant Recreational Manager. The Ice Arena will be open for practices in the early mornings, afternoons, evenings and weekends. In order to properly staff the Ice Arena to cover all of the duties and hours required, the City needs to advertise and hire an Assistant Recreational Manager, reporting to the Recreational Manager. The Assistant Recreational Manager position would be responsible for assisting in the day-to-day operation of the Ice Arena and Field House, including all aspects offacility maintenance: remgeration system, ice resurfacer maintenance, HV AC system, general repairs and the general clean1iness of the facility. Councilmember Knight had this item pulled because he thought they should also advertise for part time help. Motion by Trude, Seconded by Gamache, to approve advertising and recruitment of an Assistant Recreational Facility Manager for the Ice Arena. Ms. Peitso stated there is in the budget three and a half positions for the Community Center so they will be coming forward for additional approval to hire another full time person and seasonal staff. Councilmember Knight asked if the maintenance people are handled through City Hall. Mr. Dickinson stated at this point they have not determined what the best is for this. Motion carried unanimously. APPROVE FEASIBILITY REPORT-ORDER PLANS & SPECS/04-36/LIFT STATION #4 IMPROVEMENTS City Engineer Berkowitz stated this item is in regard to approving the resolution accepting the feasibility report and ordering plans and specifications for Project 04-36, Lift Station #4 Improvements, A feasibility report has been prepared identifying the improvements and estimated costs associated with Lift Station #4. Motion by Trude, Seconded by Orttel, to approve the resolution accepting the feasibility study and directing preparation of plans and specifications for Lift Station #4 improvements with the permanent generator to serve Lift Station #4. , - - -- - Regular Andover City Council Meeting Minutes - September 7, 2004 Page 13 Councilmember Knight asked what the cost would be for the permanent generator. Mr. Berkowitz stated the cost would be $127,880 to install a permanent generator on site. The Public Works Director has voiced his opinion that he would like to see a permanent generator at this location because of the amount of flow taken in there. Councilmember Orttel wondered ifit would make sense to put the generator in some type of building instead of just within a fence. Mr, Berkowitz stated they could look into the cost of this. Councilmember Knight asked if the potential for a portable would be they could move it to other lift stations. Mr. Berkowitz stated this was correct. Motion carried unanimously. (See Resolution RI42-04) DISCUSS SPEED LIMITS IN RURAL AREAS City Engineer Berkowitz explained this item is in regard to requesting the City Council to consider pursuing new legislation to modify Minnesota Statute 169.14 Subd. 2 Clause I and 7(c) to allow cities to establish 30 MPH in "rural residential districts" as defined in the statute. Councilmember Trude wondered if they could discuss this at their next meeting. Mr. Berkowitz stated he could draft a letter and bring a resolution back to the next Council meeting. Motion by Orttel, Seconded by Knight, to direct staff to prepare a resolution for the next meeting. Motion carried unanimously, ADOPT 2005 PRELIMINARY TAX LEVY & PROPOSED 2005 BUDGET City Administrator/Finance Director Dickinson stated each year the City Council is required by state law to approve a preliminary budget and submit a preliminary levy certification to Anoka County Property Records and Taxation Division by September 15th. Councilmember Trude wondered if there would be an extended discussion of this at a future date. Mr. Dickinson stated they will go through all of the impacts at their Truth and Taxation meeting. Motion by Trude, Seconded by Knight, to approve the attached resolution that indicates a total preliminary levy of$7,556,813 to be submitted to the Anoka County Property Records and Taxation Division by September 15, 2004 and establishes the 2005 Preliminary General Fund Budget. Motion carried unanimously. (Resolution RI43-04) ADOPT 2005 DEBT SERVICE LEVY CHANGES Regular Andover City Council Meeting Minutes - September 7, 2004 Page 14 City Administrator Dickinson stated Anoka County Property Records and Taxation Division requires a City Council resolution changing bonded indebtedness levies for 2005 that would have been certified to Anoka County as part of prior years bond sales. Motion by Trude, Seconded by Orttel to approve the resolution that would update certified bonded indebtedness levies for 2005. Motion carried unanimously. (Resolution RI44-04) SCHEDULE CITY COUNCIL WORKSHOP Motion by Trude, Seconded by Ortte1, to schedule a City Council Workshop for Tuesday, September 28, 2004 at 6:00 p.m. Motion carried unanimously. SET TRUTH IN TAXATION HEARING DATE City Administrator Dickinson explained this year the Andover City Council is required to hold Truth in Taxation meetings. These meetings give the public the opportunity to comment on the proposed 2005 budget and tax levy. Motion by Trude, Seconded by Knight, to schedule the Truth in Taxation meeting on Monday, December 6, 2004 at 7:00 p.m. and the Continuation Hearing Date and Official Adoption Date for Monday, December 21,2004 at the regular City Council meeting. Motion carried unanimously. SCHEDULE EDA MEETING Motion by Trude, Seconded by Ortte1, to schedule and EDA meeting for September 21,2004 at 6:00 P.m. Motion carried unanimously. MAYOR/COUNCIL INPUT (Train Whistles) - Councilmember Ortte1 stated a resident asked him before the meeting to mention the train whistles and trying to get them to comply with what Coon Rapids is doing. He thought there were legislative changes coming. Mr. Neurneister stated at the end of the year, Federal Law does change and if they do want to try to enforce the no whistle law, it will require all kinds of intersection improvements at all of the crossings and those costs will be costs to the City to improve those intersections and they will run anywhere from $200,000 to $400,000 per crossing. Councilmember Trude stated another problem they are having is the train stopping and switching cars and starting again and blocking crossings. Councilmember Orttel thought they should have an update on this. Councilmember Knight stated he has had a lot of people calling with questions regarding the whistles and he did not know what has changed with the trains. Regular Andover City Council Meeting Minutes - September 7, 2004 Page 15 (Huskies Football Game) - Mayor Gamache stated this Friday night is the fust Andover Huskies/Anoka Tornados Football Game. He stated the High School team won their fIrst north suburban game against Elk River in the new conference. (Trail Planning) - Mr. Berkowitz stated they have had a lot ofletters regarding trails and people wanting to be involved in the planning process. He will send out a letter to the people who were interested informing them of when the Council will talk about the Capital Improvement Plan. Motion by Orttel, Seconded by Trude, to adjourn. Motion carried unanimously. The meeting adjourned at 11 :30 p.m. Respectfully submitted, Susan Osbeck, Recording Secretary