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HomeMy WebLinkAboutWK August 24, 2004 ~NÓÒVE~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Special City Council Workshop Miscellaneous Business Items Tuesday, August 24, 2004 Conference Room A & B (Items I & 2) Followed by Bus Tour 1. Call to Order- 5:30 pm 2. Miscellaneous City Construction Project Approvals a. Award Bidl04-7/Prairie Road NW & Bunker Lake Boulevard NW /Traffic Signal & 04-27IEVP/LED's for Traffic Signals/135th Avenue NW & 136th Avenue NW on Round Lake Boulevard NW - Engineering b. Award Bidl04-20/Crosstown Blvd NW Trail (East Side) Between l42nd Avenue and Andover Boulevard NW - Engineering 3. Tour of2004 City Projects - Engineering 4. Verbal Community Center Update - Administration 5. Other Business 6. Adjournment Cl \'Y\...C.n.cL...d.- C¡-I-oLJ SPECIAL ANDOVER CITY COUNCIL WORKSHOP AUGUST 24,2004 MINUTES The Special Workshop of the Andover City Council was called to order by Mayor Mike Gamache, on August 24, 2004, at 5:30 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover,~nnesotL Councilmembers present: Mayor Mike Gamache, Don Jacobson, ~ke Knight, Ken Orttel, and Julie Trude Councilmembers absent: None. Also present: City Administrator Jim Dickinson City Engineer, Dave Berkowitz Community Development Director, Will Neumeister Others MISCELLANEOUS CITY CONSTRUCTION PROJECT APPRO V ALS A. A ward Bid / 04 -7 / Prairie Road NW & Bunker Lake Boulevard NW /TrafflC Signal & 04- 27/ EVP / LED's For Traffic Signals /13j'1' Avenue NW & 136tJr Avenue NW on Round Lake Boulevard NW City Engineer Berkowitz stated the bids came in substantially under the engineer's estimate. He said the project would be started as soon as possible. Councilmember Orttel questioned how materials could be preordered. Mr. Berkowitz explained the material is state aid eligible and it is common practice in order to facilitate the project. It is included in the bid prices. Motion by Councilmember Jacobson, seconded by Councilmember Orttel to approve the resolution accepting bids and awarding the contract to Forest Lake Contracting in the amount of$295,335.09 for Projects 04-7, Prairie Road NW & Bunker Lake Boulevard NWfTraffic Signal & 04-27, EVPILED's for Traffic Signals at 135th Avenue NW & 136th Avenue NW on Round Lake Boulevard NW. Motion carried unanimously. (See Resolution R135-04) B. A ward Bid/ 04 -20/ Crosstown Boulevard NW Trail (East Side) between I42nd Avenue and Andover Boulevard NW Mr. Berkowitz stated the bids came in substantially lower than the engineer's estimate. He said the start date would be as soon as possible. Motion by Councilmember Trude, seconded by Councilmember Knight, to approve the resolution accepting bids and awarding the contract to Universal Enterprises ofMid-MN Inc. in the amount of $57,575.53 for Project 04-20, Crosstown Boulevard NW Trail. Motion carried unanimously. (See Resolution R136-04) Special Andover City Council Workshop Meeting Minutes - August 24, 2004 Page 2 C. Approval to Advertise and Sell Used City Equipment - Supplemental City Administrator Dickinson stated the Public Works Division is declaring items as surplus equipment and is requesting permission to advertise and sell these items, He said the City would like to sell them as soon as possible. Motion by Councilmember Knight, seconded by Councilmember Jacobson to approve the sale of used equipment as listed on the agenda. Motion carried unanimously. TOUR OF 2004 CITY PROJECTS At 5:45 p.m. Councilmembers boarded the bus for a tour of the following current projects: Woodland Estates 6th Addition Silver Meadows Hughs Industrial Park Woodland Creek Golf Villas Round Lake Boulevard NW Reconstruction CVS Pharmacy Molly Office Buildings Walgreens The Village at Andover Station Target Bunker Lake Village (Hanson Builders) Andover Boulevard NW Intersection Discuss Hanson Boulevard NW Improvements for 2006 (Frontage Road) Andover Station North Prairie Road NW Intersection (Signalization Project) Future Residential Development Along Andover Boulevard NW Prairie Knoll Park Fire Station #3 Constance Comers Sophie's Manor Woodland Estates 6th Addition: Mr. Berkowitz explained the City put in the sidewalk simultaneous to construction of the development. He said this resulted in damage by the builders crossing the sidewalks with equipment. The City will consider remedies in the future. The Council viewed construction of the continuation of Veterans Memorial Boulevard. Mr. Neumeister noted the speed study for Nightingale Street NW has been completed and it states the speed limit will stay the same. Hughs Industrial Park: Mr. Berkowitz pointed out a few properties that were at least 20% out of compliance in the Industrial Park. He noted that Kingsley Coach has agreed to bc inspected. He also . . ~ Special Andover City Council Workshop Meeting Minutes - August 24, 2004 Page 3 stated there have been discussions in EDA meetings to extend the street. Detailed plans will be presented at a future meeting. Woodland Creek Golf Villas: Mr. Neumeister pointed out the townhomes and the forestation that separates the Villas from single-family homes. Residents seem to be satisfied. CVS Pharmacy: Councilmember Trude pointed out there is no sidewalk. Mr. Neumeister agreed this omission should be corrected in future developments. He pointed out why a variance was needed on this site for curb and gutter removal. A (ì J.,o IJ{,.'\.. oS --lelf] ú; v Molly Offiee Bailàiag3: Mr. Neumeister noted the light fixtures with metal lampposts. He requested the Council consider an authorization to acquire banners to hang on the arms of the lampposts. He advised they should be in place prior to the Parade of Homes beginning September 11. He said 40 banners would be needed and suggested the colors of a cream background with green lettering, the city logo and a locomotive. He received a quote of $1 ,000 to hang all 40 banners. He said they are vinyl banners and have sleeves to fit over the arms. He suggested a banner be put on every other lamppost. This would create a space for seasonal banners if desired. ~1.clwl q _ 1- 0 ,{ Bunker Lake Village: Mr. Berkowitz stated meetings will begin to be scheduled with the businesses on Hanson to discuss the frontage road. He said there will also be neighborhood meetings. Prairie Road NW Intersection: Mr. Berkowitz noted the traffic signal had already been approved earlier in the meeting. He pointed out that some trees will be removed on the corner of Prairie Road and Bunker Lake for visibility. He also noted a retaining wall will be added. Prairie Knoll Park: Mr. Berkowitz noted the ribbon cutting ceremony for the park is September 2. He also stated Phase II of the Park is to pave and curb the parking lot. Mr. Neumeister stated a request will be presented to Council at the next meeting to consider screening for the Northern Natural Gas Facility from the Park. Fire Station #3: Mr. Dickinson explained there was an issue with the grout, but it has been corrected. The meeting resumed at 7:25 p.m. in City Hall. VERBAL COMMUNITY CENTER UPDATE Mr. Dickinson stated there have been some additions and deletions in the construction of the Community Center. He eXplained drains will be added to the CoachlReferee room and showers will eventually be added. He said this is a cost of$400 and makes the facility more marketable. He said there has also been discussion of options for the space under the stands, A decision had been made to take out the end caps, thereby increasing space and conserving money. He commented he hadn't been updated on the sound system but the staffhas been working with the contractors. He noted the wiring is being added during the construction, and a hookup is on1y needed when construction is -- - .~. - Special Andover City Council Workshop Meeting Minutes - August 24, 2004 Page 4 fInished. He said staff has been working on the financing, purchasing, acquisition of hockey goals and netting. He said the game schedule would ideally begin in mid December, though January I 2005 is more feasible based on the construction schedule. He said the ice will be ready November 1, 2004 for practice. The ice is on1y being scheduled at night at this point in order to not cross paths with the construction crew. Councilmember Trude questioned whether there will be heating. Mr. Dickinson replied the climate will be typical of a hockey rink. He added the heat will be through the units in the ceiling. He explained the ventilation and sprink1er zones will be in place. Mr. Dickinson added the advertising options are still under discussion. Councilmember Knight asked whether there would be a provision for future radiant heat. Mr. Dickinson responded this would be included in the oversight board and would be categorized as ongoing improvements. OTHER BUSINESS ITEMS A. Larry Emmerich Comprehensive Plan Amendment Mr. Neumeister noted that a density area study was requested and completed for the Larry Emmerich area. This study was sent to the Metropolitan Council and is still under discussion. He reviewed the sequence of events in the process to date. He explained there is now a discrepancy in the density originally approved. The City originally approved an area that included 859 acres between Round Lake Boulevard and Nightingale Street, with an additional 88 acres to be designated north of 161 sl A venue. This is a total of 947 acres of Rural Reserve area to be set aside for future urban density development. The City had explained to the Metropolitan Council that the area could handle 2.1 units per acre due to sewer capacity limitations. Since this approval, the Metropolitan Council staff has changed, and does not want to agree to anything less than 3,0 units per acre. He further explained that two options were given to the City. One option is to require a density of 3.0 units per acre. The second option was to remove the area from the Rural Reserve area, but fmd an equal area that would be put back into the Rural Reserve and would be able to be built out at 3 units per acre. He suggested the first option is most viable. He stated the objective of discussion at this meeting is to inform the Council and prepare for further discussion at the next meeting. Councilmember Orttel agreed this density could be reached. Councilmember Jacobson clarified how the density will be reached. Mr. Neumeister explained the wetland, floodplain, park areas are deducted. On1y buildable land is considered. He suggested the density would likely include some type of townhome with single-family development. After discussion of the density requirements, Mr. Neumeister reiterated the Council should consider the options and prepare for further discussion at the next Council meetiog. It was decided to invite Natalie Steffen to the next Council workshop to further discuss this item. .~. Special Andover City Council Workshop Meeting Minutes - August 24, 2004 Page 5 B. Road Improvement Fundraising Mr. Dickinson stated he met with Anoka County Commissioner McCauley after the Tax Abatement application was denied. He said Commissioner McCauley has asked their staff to consider alternative methods to fund road improvements within Andover. He said the Committee he met with suggested one option would be to implement the HRA tax in Andover, and those tax dollars would be used to fund road improvements. He clarified the improvements would have to be agreed upon in order to spend the money on them. He questioned the Commission whether the dollars would be designated for availability in Andover, He said they replied that 85% would be spent back in the City, and the balance would be used for administration. The road improvements would need to be approved by the County in order to use the HRA tax funds. He stated this is an inforroation item, and had intended on1y to update the Council on the status of this situation. C. Progress of Hughes InduStrial Park Mr. Dickinson updated the Council on the progress on Hughs Industrial Park. The septic system for a reclaim to water is under consideration. He explained it would look like a small pond. Councilmember Knight questioned who would pay for the infrastructure in the street. Mr. Dickinson said they are still working that out. He said the City would look to the businesses to pay, or the utilization of increment funding. He said the builders would prefer to construct on a private perspective rather than public. They would prefer this situation and asked if the street could be designated private. Mr. Dickinson said he believes it is not possible since it is a dedicated right-of- way. Councilmember Orttel noted some of the adjacent residents are inquiring whether any screening would be provided. Mr, Dickinson replied there would be, as he explained to a property owner recently. Mayor Gamache asked if the property owner were in a TIFF district and could get the road reconstruction done, whether they could continue to live on their property. Mr. Dickinson answered they can, Mayor Gamache asked how big the City-owned pond is. Mr. Neumeister answered it is 1.5 acres. Mayor Gamache asked if there is any other property that the septic system could be put on besides this one. Mr. Dickinson said there is. He added that the present pond is not big enough. He also stated the City is not committed to anything at this point, and the residents are discussing whether to create an association. E. Vote on Banners Motion by Councilmember Trude, Seconded by Councilmember Knight to authorize the purchase of Special Andover City Council Workshop Meeting Minutes - August 24, 2004 Page 6 40 banners to be hung from lamp posts with an approximate cost of $1000. Councilmember Knight questioned whether businesses could be their own banners up on every other lamppost that will not be decorated for the City. Mr. Dickinson explained the ordinance allows signage up to 30 days per year. Motion carried unanimously. F. Proposed Tax Levy and General Fund Operating Budget Mr. Dickinson distributed copies of the proposed tax levy and general fund operating budget. He said the information is for consideration prior to the September council meeting where this issue will be addressed. Mayor Gamache inquired what the status is of negotiating with unions. Mr. Dickinson answered it will not be too difficult to settle the issues. ADJOURNMENT Motion by Councilmember Jacobson, Seconded by Councilmember Orttel, to adjourn. Motion carried unanimously. The meeting adjourned at 8:30 p.m. Respectfully submitted, Chris Moksnes, Recording Secretary