HomeMy WebLinkAboutCC April 20, 2004
~~
C I T Y 0 F CtY1ili:J.n 5" ~ l ~ ~ ò'f
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
Regular City Council Meeting - Tuesday, April 20, 2004
Flag Dedication Ceremony - 6:30 p.m.
Call to Order -7:00 p.m.
Pledge of Allegiance
Recognition/Andover Huskies Girls Basketball Team
Proclamation/Arbor Day
Resident Forum
Agenda Approval
1. Approval of Minutes (3/30/04 Special; 4/6/04 Regular)
Consent Items
2. Approve Payment of Claims - Finance
3. Approve Resolutions/Revocating & Designating MSA Streets - Engineering
4. Award Bid/03-35/Bunker Lake Village - Engineering
5. A ward Bid/04-3/2004 Crack Sealing - Engineering
6. Waive Public Hearing/Adopt Assessment Roll/02-49/Woodland Estates 4th Addition - Engineering
7. Consider Approval/Extension of Liquor LicenseIPov's Sports Bar - Clerk
8. Order Assessment Hearing for Reassessment/Project 93-30 - Finance
Discussion Items
9. Receive Anoka County Sheriff s Department Monthly Report - Sherif.!
10. Public Hearing/Redevelopment Plan/Community Center - Finance
II. Recess for EDA meeting
12. Approve Resolution Authorizing Execution and Delivery of a Lease/Community Center - Finance
13. Approve YMCA Sublease Agreement - Administration
14. Approve Resolution Awarding Certain Bid Pkg. #3 Subcategories/Rejecting Certain Subcategories-
Administration
15. Consider Preliminary Plat/Sophie's Manorll021 Crosstown Boulevard NW, Cont. - Planning
16. Consider MUSA Boundary Expansion/ 1341 and 1433 161" Avenue NW - Planning
17. Award Bid/04-5/Sunshine Park Ball Field Lighting-Engineering
18. Discuss State Aid Design for Community Center/Order Plans and Specifications/04-22 - Engineering
StaffItem
19. Schedule Council Goal-Setting Workshop, Cont. -Administration
Executive Session:
a. City Administrator Performance Evaluation - Administration
Mayor/Council Input
Adjournment
REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - APRIL 20, 2004
TABLE OF CONTENTS
PLEDGE OF ALLEGIENCE ............................................,........................................................1
RECOGNITION/ANDOVER HUSKIES GIRLS BASKETBALL TEAM ...............................1
PROCLAMATION/ARBOR DA Y ................................,..,.,......................................................1
RESIDENT FORUM..........................................,.......................................................................1
AGENDA APPROV AL ......................................................................................,......................2
APPROVAL OF MINUTES....,...................................,.......,......................................................2
CONSENT ITEMS
Approve Payment of Claims....,...................................................,.......,.........,......................3
Resolution R069-04 & R070-04 approving ResoIuûonslRevocaûng & Designating
MSA Streets.........................................................................................................................3
Resolution R07I-04 awarding Bid/03-35/Bunker Lake Village...........................................3
Resolution R072-04 awarding Bid/04-3/2004 Crack Sealing ..............................................3
Resolution R073-04 waiving Public Hearing/Adopt Assessment Rol1/02-49/
Woodland Estates 4th Addition.....................................................,..................................3
Consider ApprovallExtension of Liquor LicenseIPov's Sports Bar ....................................3
Resolution R074-04 ordering Assessment Hearing for Reassessment/Project 93-30 ..........3
RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT
Received ..,.............................................................................................................................3
PUBLIC HEARlNGIREDEVELOPMENT PLAN/COMMUNITY CENTER
Motion to Open Public .4Hearing..................................,.........................................................
Motion to Close Public Hearing ,....,......................................................................................4
Motion to Approve Res. R075-04 ........................................................................................,4
APPROVE RESOLUTION AUTHORIZING EXECUTION AND DELIVERY OF A
LEASE/COMMUNITY CENTER
Motion to approve Res. R076-04.........,........................................................................,........5
APPROVE YMCA SUBLEASE AGREEMENT
Motion to delay approval.......................................................................................................5
APPROVE RESOLUTION AWARDING CERTAIN BID PKG. #3 SUBCA TEGORlES/
REJECTING CERTAIN SUBCATEGORIES
Motion striking bids Res, R077-04........................................................................................8
Motion to reject and authorize rebidding Res. R078-04........................................................8
CONSIDER PRELIMINARY PLAT/SOPHIE'S MANOR/02I CROSSTOWN BLVD
NW. CONT.
Motion to approve Res. R079-04...........................,...............................................................8
Motion to amend speed study ..........,............................................,........................................8
CONSIDERMUSA BOUNDARY EXPANSION/134 I AND I433I6IST AVENUENW
Motion to approve R080-04............................................................................,......................10
AWARD BID/04-5/SUNSHINE PARK BALL FIELD LIGHTING
Motion to approve R08I-04...................................................................................................11
--0 .. .. - - .
,
.
Regular Andover City Council Meeting Minutes - April 20, 2004
Table of Contents
Page ii
DISCUSS STATE AID DESIGN FOR COMMUNITY CENTER/ORDER PLANS AND
SPECIFICATlONS/04-22
Motion to order plans R082-04....,.......,.......................................................................,.........12
SCHEDULE COUNCIL GOAL SETTING WORKSHOP, CONT. ..........................................12
LOCAL GOVERNMENT ELECTED OFFICIALS MEETING................................................13
MAYOR/COUNCIL INPUT
Recycling Day ................,............................................,...........,..............................................13
Local Government Officials Meeting ....................................................................................13
Community Center Ground Breaking ....................................................................................13
Community Center Lot Split..................................................................................................13
ADJOURNMENT .......................,.,............................................................................................13
-", - . .
C I T Y o F
NDOVE
REGULAR ANDOVER CITY COUNCIL MEETING - APRIL 20, 2004
MINUTES
The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike
Gamache, Tuesday, April 20, 2004, 7:04 p.m., at the Andover City Hall, 1685 Crosstown Boulevard
NW, Andover, Minnesota.
Councilmembers present: Don Jacobson, Mike Knight (arrived at 7:24 p.m.), Ken Orttel,
Julie Trude
CounciImember absent: None
Also present: City Attorney, William Hawkins
Assistant City Engineer, Todd Haas
City Finance Director, Jim Dickinson
Community Development Director, Will Neumeister
City Administrator, John Erar
Others
PLEDGE OF ALLEGIANCE
RECOGNITION/ANDOVER HUSKIES GIRLS BASKETBALL TEAM
Mayor Gamache recapped the Huskies Girls Basketball Team season. He introduced Coach
Taylor of the team who introduced the players.
Mayor Gamache presented a proclamation to the Huskies Girls Basketball Team.
PROCLAMATION/ARBOR DAY
Mayor Gamache read the Arbor Day Proclamation.
Councilmember Trude stated the City became a Tree City USA for the first time and part of that
requirement was the Arbor Day proclamation. Andover will be using April 30, 2004 as Arbor
Day this year. She stated their City Forester and she recently attended a banquet and received a
plaque.
RESIDENT FORUM
There was none.
- .- .-. . .
Regular Andover City Council Meeting
Minutes - April 20, 2004
Page 2
AGENDA APPROVAL
Add Item 20, (Local Government Officials Meeting).
Motion by Jacobson, seconded by Trude, to approve the Agenda as amended above, Motion carried
unanimously.
APPROVAL OF MINUTES
March 30, 2004, Special Meeting: Postponed.
April 6, 2004, Regular Meeting: Correct as amended.
Councilmember Trude noted some changes to the April 6, 2004 Regular Meeting. She stated on
page three the last motion on the page should read "...approval of the Consent Agenda as read
amended." She also had a change on page two, first paragraph; "Councilmember Trude stated she
thought this was in neighborhoods where there were a lot of children with bil! recvclinl! and the items
blew out of the bins and also the recycle trucks me'le through the Ilcighborhood vcry f¡¡st are fast and
don't alwavs I!et evervthinl! in the truck from the bal!s & containers."
Councilmember Trude stated on page 6 of the minutes, the first full paragraph should include in the
sentence the following: "Councilmember Trude stated it was her understanding that if they hire for
this position, there will not be any more money in the budget for additional full time staff." She also
had a change on page 8, second paragraph, the sentence should read "Councilmember Trude thought
there should be a condition added that the outdoor speaker should not ge be heard beyond the
property line."
Councilmember Trude noted another change on page 9, fifth paragraph down should read
"Councilmember Jacobson thought there were two options for this item. The fust is they have the
option of saying there is not aetien ~ to Crosstown..." She also noted the name on page 9,
eighth paragraph down should be "Helm" and not Help.
Councilmember Trude stated on page 12, last paragraph the sentence should read "Councilmember
Trude stated she was concerned because they have a lot of lots that are platted and now that they
have seen their sewer fIlan studv they are going to add ell ta Elßd review extend the studv. She is
concerned with the additional one hundred homes added to the sewer at this time before the new
studv is completed." She noted on page thirteen half way down the page, Mr. Holasek was
discussing the thinner gauge pipe. This should state it was on his property that he was talking about
this.
The Council postponed approval of the March 30, 2004 Special Meeting because not all of the
Council had them.
Motion by Trude, seconded by Jacobson, approval of April 6, 2004 Minutes as amended.
Regular Andover City Council Meeting
Minutes - April 20, 2004
Page 3
Motion carried unanimously.
CONSENT ITEMS
Item 2 Approval of Claims
Item 3 Approve ResolutionslRevocating & Designating MSA Streets (See Resolution R069-
04 and R070-04)
Item 4 Award Bid/03-35/Bunker Lake Village (See Resolution R07I-04)
Item 5 Award Bid/04-3/2004 Crack Sealing (See Resolution R072-04)
Item 6 Waive Public Hearing! Adopt Assessment Rol1/02-49/W oodland Estates 4111 Addition
(See Resolution R073-04)
Item 7 Consider Approval/Extension of Liquor LicenseIPov's Sports Bar
Item 8 Order Assessment Hearing for Reassessment/Project 93-30 (See Resolution R074-
04)
Motion by Jacobson, seconded by Trude, approval of the Consent Agenda as read. Motion carried
unanimously.
RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT
Lieutenant Tom Wells, Anoka County Sheriff's Department, provided an update on law enforcement
activities occurring within Andover.
Mayor Gamache noted a problem with the flags being stolen at City Hall. Lieutenant Wells stated
they are aware of this but do not have any information to date.
Mayor Gamache asked if there was anything odd going on concerning the animal complaints.
Lieutenant Wells stated he thought it was the rise in population and because the weather is nice,
people are allowing their animals to be outside longer.
PUBLIC HEARING/REDEVELOPMENT PLAN/COMMUNITY CENTER
Finance Director Dickinson explained as the Andover Community Center Project proceeded to an
ultimate decision by the City Council, a requirement for the financing plan by the Andover Economic
Development Authority (EDA) was the creation of a Redevelopment Project Area and Plan for the
Community Center Project. That process was initiated on March 16, 2004 with the calling of a
public hearing on the plan on April 20, 2004,
Councilmember Knight arrived at 7:24 p.m.
Councilmember Jacobson stated he had a question on page three, item seven regarding alternative
Regular Andover City Council Meeting
Minutes - April 20, 2004
Page 4
language. Mr. Dickinson stated he did talk to the Bond Counsel and he had language they could use.
Mr. Dickinson noted the modification.
Councilmember Jacobson stated his intent of this is not to go across the street and fmance roads and
improvements and anything else for any developers. The idea of building the Community Center
will mean that other businesses will wish to develop in this quadrant and will stimulate other
development. He did not want to give the impression that they were going to be giving money to
private developers based upon the language.
Councilmember Orttel asked if this language could be removed because it is confusing. Mr.
Dickinson stated pari of this is that issuing these bonds will spur private projects and he would like
this language in.
Mayor Gamache stated this sti11leaves them open for things in the future. Mr. Dickinson stated this
was correct.
Councilmember Orttel asked if they could take the word "fmancial" out of the sentence. Mr.
Dickinson stated they could.
Councilmember Trude stated this has all been drafted by Briggs and Morgan. Mr. Dickinson stated
this was correct.
Motion by Jacobson, seconded by Knight, to open the public hearing at 7:28 p.m. Motion carried
unanimously.
No one wished to address the City Council.
Motion by Orttel, seconded by Trude, to close the public hearing at 7:28 p.m. Motion carried
unanimously.
Motion by Trude, seconded by Jacobson, to approve the attached Resolution Approving
Redevelopment Project Area and Plan".
Mr. Dickinson showed the Council the project budget for the Community Center.
Councilmember Jacobson stated Exhibit B should be attached to the information to show the change
in amounts which have been modified.
Mayor Gamache explained why the EDA is seeking Lease Revenue Bonds.
Motion carried unanimously. (Res, R075-04)
The City Council recessed at 7:33 p.m. to call to order the Andover EDA meeting.
Regular Andover City Council Meeting
Minutes - April 20, 2004
Page 5
Motion by Trude, seconded by Orttel, to recess the City Council meeting. Motion carried
unanimously.
The City Council meeting was called back to order at 7:50 p.m.
APPROVE RESOLUTION AUTHORIZING EXECUTION AND DELIVERY OF A
LEASE/COMMUNITY CENTER
Finance Director Dickinson explained that the City Council has given the go ahead on the Andover
Community Center Project. The EDA is called upon to provide lease revenue fmancing in the
amount of $19,580,000.
Councilmember Trude asked if this means they need to have lease terms fmalized or could they
continue to work on those. Mr. Dickinson stated this is on1y authorizing the City to enter into a sub-
lease with the YMCA.
Motion by Jacobson, seconded by Orttel, to approve the attached Resolution Authorizing the
Execution and Delivery of a Lease Agreement, Ground Lease Agreement, Sublease, and Continuing
Disclosure Undertaking". Motion carried unanimously. (Res, R076-04)
APPROVE YMCA SUBLEASE AGREEMENT
City Administrator Erar stated YMCA representatives and City staff have met on several occasions
to discuss and refme the lease agreement. The agreement has also been reviewed by the City
Council, City staff, and the City Attorney, YMCA representatives and the YMCA Attorney for
related legal elements. In addition, several versions of the sublease agreement have been e-mailed to
Council throughout the process of negotiating the document.
Mr. Erar stated they have reached 99 percent agreement on all items. They will have to discuss
further vending receipts with the YMCA and how these will be divided and can come back to the
City Council for approval at a later date,
Mr. Erar stated the sublease agreement represents the 6th revision prepared and reviewed by both the
City and YMCA representatives. Issues raised by the Council have been incorporated in the
document and an earlier version of the sublease agreement was distributed to Council at the March
30th Workshop, with an updated version emailed to Council on April 13, 2004. The remaining issue
regarding a capital replacement reserve has been revised to more accurately reflect City-YMCA
negotiations and has also been discussed with the City Attorney.
In terms of execution, the lease agreement will have to go through several additional reviews by
bond counsel and will not need to be executed until the bonds are scheduled for closing in the fIrst
week of May, 2004. Effectively, the substance of the lease agreement received by the Council will
Regular Andover City Council Meeting
Minutes - April 20. 2004
Page 6
remain unaltered, with the exception oflegal or bond counsel changes necessary to make the bonds
compliant with industry requirements.
It should be noted that the original sub-lease agreement was drafted by City Attorney Bill Hawkins,
with revisions submitted by both the YMCA and the City throughout the negotiation process. The
agreement reflects a continued positive atmosphere between the City and the YMCA, and adheres to
previously stated terms and conditions identified in the Joint Resolution of City- YMCA Partnership
Principles and the Memorandurn of Understanding.
Mr. LaSalle, YMCA Consultant, stated they will iron out the issues in the next couple of weeks and
he suspects most of the comments would come from Bond Counsel.
Councilmember Jacobson asked if the YMCA Board looked at this and was there any reaction. Mr.
LaSalle stated the Board has authorized Mr. Harold Mezile to do whatever needs to be done.
Councilmember Jacobson stated his on1y concern is that this is a thirty year lease and possibly could
be ninety-nine. He gave the City Attorney two things he caught. He asked when this will need to be
completed. Mr. Erar stated the execution of the lease will need to be done at the same time the
bonds are actually closed upon. Mr. Dickinson stated that would be the fIrst week in May 2004.
Councilmember Jacobson wondered if they have changes to this, rather than approving something
and then going back and amending this, could these be done before fmal approval. Mr. Dickinson
stated it may be feasible to have the changes done by the Council's next workshop.
Mr. Erar stated he is asking the Council for authorization to enter into the lease agreement and if
there are any substantial changes beyond what is presented at the meeting, they would bring this back
for the Council to review and approve.
Councilmember Trude stated she has made recommendations that have not been added to the
agreement. She stated they were going to incorporate the rates, have special rates or benefits for
Andover residents and she has not seen this added. She stated on the non-compete clause, it was
written a lot broader than she understood it. Perhaps it was written without the understanding that
this City is almost forty square miles with a lot of growth and to go beyond the site and say non-
compete within that area is a really large commitment for them to bind future Councils for up to
ninety-nine years. She would not compete with programs onsite but she did not know that they
cannot do anything the YMCA is doing off site. She thought this was limited to on-site.
Mr. LaSalle asked what the benefit would be for on-site on1y. Mr. Erar stated Mr. LaSalle and he
have discussed this and the City did agree not to construct any competing facilities or improvements
in addition to the project or to provide any recreational programs or services which may prevent or
interfere with or cause a decrease. He stated this was approved several months ago and there have
not been any changes and would be needed in order to move forward with the project as a
partnership.
Regular Andover City Council Meeting
Minutes - April 20. 2004
Page 7
Councilmember Trude asked if this would be interpreted as within the site. Mr. Erar stated it would
be within the community and the City has a vested interest that the Community Center is successful.
Councilmember Knight stated another issue is the time factor also. Councilmember Orttel thought if
they had a reasonable interpretation that would be fme.
Mr. LaSalle stated this language has been in existence since the fIrst time they took action and this is
the flISt time this has been brought up. He stated the YMCA needs protection that a future City
Council does not build a separate Community Center somewhere else in the City.
Councilmember Orttel thought something that might help would be the [lISt right of refusal.
Motion by Jacobson, seconded by Trude, to delay the adoption of this item until the first City
Council meeting in May for the following reasons: to allow Bond Counsel to review and add the
appropriate numbers in the lease agreement and to allow the YMCA and City Officials to wordsmith
this section to come up with more defmitive defmitions as to what is and what is not included and
then they would act on this at the fust meeting in May 2004.
Mr. Dickinson stated the bond sale closing will be May 6, 2004.
Councilmember Knight asked City Attorney Hawkins if the response satisfied him in regard to the
Capital Replacement Reserve. City Attorney Hawkins stated the changes are now covering the entire
building as opposed to the other and he is satisfied with that change.
Councilmember Trude stated she would like to see the clause added regarding special rates for
residents of the City. City Attorney Hawkins stated this should be added if the Council wants it in
there because it is the on1y agreement between the YMCA and the City.
Councilmember Trude stated regarding the concessions, they had a review after two years; there
might be a review period after that, maybe every five years. Mr. LaSalle stated he did not think the
documents precluded reviewing it annually, semi-annually or as often as you want. Mr. Dickinson
stated the Council may want to allow some flexibility because the YMCA's rates may change and
they will not want to lock into something right now. They are going to want to be able to change as
their potential rates may change and as other things may change.
Mr. Erar stated the lease agreement does not preclude the two parties from discussing and working
out problems.
Ms. Anita Lancello, YMCA, discussed the benefits the Andover residents would have to the YMCA
facility.
Motion carried unanimously.
~ .-
Regular Andover City Council Meeting
Minutes - April 20. 2004
Page 8
APPROVE RESOLUTION AWARDING CERTAIN BID PKG. #3
SUBCATEGORIESJREJECTING CERTAIN SUBCATEGORIES
City Administrator Erar stated on April 6, 2004, the City Council formally authorized the award of
Bid Package #1 and #2, with certain exceptions for landscaping and irrigation, and the rejection of
Bid Alternate IA describing the intersection improvement of Hanson and Tower Drive. The
attached resolutions provide for the award, rejection and re-bidding of several sub-categories within
Bid Package #3.
Mr. Brian Recker, Senior Project Manager, explained background information on the bids.
City Attorney Hawkins stated the question they had was if this was a material irregularity. When he
fIrst looked at this, he was under the misunderstanding that they were supposed to itemize the
separate items and it was not bid separately so there was no advantage to the low bidder. He stated
these are two separate categories they bid on and it is not giving them the opportunity to look at those
two items. They could be giving them an advantage because they could be awarding the entire
contract to them when in fact one of the aspects could be higher than the second bidder. He stated he
came to the conclusion that they are receiving an advantage if they waive the irregularity and the law
states it cannot be done so he advises them to reject the bids and rebid it to make sure they comply.
Mr. Erar stated with respect to rebidding on these two items, they could do this in the next couple of
weeks and bring it back by the second meeting in May.
Discussion ensued regarding risks they may potentially be taking if they rebid these items.
Motion by Jacobson, seconded by Knight, striking items 3A and 4A from the fust motion that
awards the bids. Motion carried unanimously. (Res. R077-04)
Motion by Jacobson, seconded by Knight, to add items 3A and 4a to the Resolution rejecting the
bids and authorizing the rebidding of 3A and 4A along with the other ones. Motion carried
unanimously. (Res. R078-04)
CONSIDER PRELIMINARY PLATISOPHIE'S MANOR/I02l CROSSTOWN BOULEVARD
NW. CONT.
Community Development Director Neumeister explained on April 6, 2004, the City Council
reviewed the preliminary plat and discussed the primary issue of access to Sophie's Manor from
Crosstown Boulevard. The Council asked the developer for a two-week continuance to allow staff to
investigate whether the access to Crosstown could be designed in a location that would enable it to
be ouilt with this plat and also would be acceptable to the Anoka County Highway Department.
Mr. Neumeister stated they want this temporary access constructed at the time of development with a
permanent access going in when Mr. Hines' property is developed.
Regular Andover City Council Meeting
Minutes - April 20. 2004
Page 9
Councilmember Jacobson asked if the developer has any discussion with Mr. Hines since the last
meeting. Mr. Quigley stated they have not had any further conversation with the Hines; they
expressed a desire to develop themselves.
Councilmember Jacobson noted the resolution states a temporary access would be provided and he
asked if this meant a gravel road. Staff indicated it would have to be blacktop but probably a
minimal, He assumed staff looked into the cost of doing this and asked if the developer's willing to
do this. Mr. Quigley stated he is not opposed to a connection onto Crosstown but he does have some
concerns about the design for the improvements that will be required and could be excessive. It was
his understanding that right now the plat meets the requirements of the Ordinance without the
connection. If the on1y requirement for that connection would be to provide for the implementation
of the transportation plan the benefit far exceeds just the adjacent properties for all the
improvements.
Councilmember Knight asked why the tract is different for the temporary than for the fmal. Mr.
Neumeister stated with the temporary access they need to make sure the access stays on the property
that Mr. Quigley's company owns and none on the Hines property. When the Hines property
develops, the road will be moved over further onto both properties.
Councilmember Trude stated that as she looked at this, it seems that one of the parties is asked to
build a road twice and she has never seen this in the city. Mr. Quigley stated as drawn there will be
three lots that will be unusable until the fmal access is done and the lots can then be usable and will
cost $30,000 to do that.
Discussion continued in regard to the temporary road and what would be required.
Councilmember Knight stated the curvature on this creates a parcel that is useless and he wondered if
there was any way around this. Mr. Neumeister thought this should all be right-of-way because at
some point Outlot B needs to have access to the road. He stated they would take the entire area that
is tear dropped shape along with all ofXeon Street as right-of-way. That way Outlot B would have
access to the public road. He stated there would be no compensation paid. The two lots on the east
would pay 2/6 and the lots on the west would pay 4/6 of the entire cost of this complete rebuild.
Discussion ensued in regard to alignment of the proposed road and road improvements on Crosstown
Boulevard.
Motion by Jacobson, seconded by Knight, to approve the preliminary plat including the temporary
access discussed and to post a sign on Yellow Pine and l55th after the temporary access is built not
allowing truck traffic.
Councilmember Trude asked Mr. Haas to review the right-of-way. Councilmember Orttel stated
they are hearing more about traffic management and the impact of the construction period on the
surrounding properties and he wondered if it would be reasonable to post I55th at the back of this
Regular Andover City Council Meeting
Minutes - April 20, 2004
Page 10
property that there would be no truck traffic allowed during the construction after the temporary road
Ism.
Mr. Haas stated the development contract may need to be amended.
The Council discussed with staff minimizing truck traffic into the development.
Motion carried unanimously. (Res. R079-04)
Motion by Trude, seconded by Orttel, to amend the speed study on Crosstown Boulevard to also
include the roads east of Hanson all the way to Prairie Road. Motion carried unanimously.
CONSIDER MUSA BOUNDARY EXPANSION/134I AND 1433 I6IsT A VENUE NW
Community Development Director Neumeister stated in addition to the two properties listed, the
three remaining properties in the Rural Reserve area north of 16151 Avenue NW have submitted an
application and paid a prorated fee to request a Comprehensive Plan Amendment to extend the
Municipal Urban Service Boundary (MUSA) to include their properties. Some reimbursement to
properties who applied earlier will be necessary.
Mr, Neumeister explained all of the remaining properties in the Rural Reserve area north of 16151
A venue are now a part of this request. The proposal would also add the properties to the current
stage of sewer expansion (2000-2005). This item is at the end of the review period allowed by State
Statute. The Council must either act on this item at the meeting or obtain an extension tram the three
property owners included in this application.
Councilmember Trude asked if everyone was included in this expansion. Mr. Neumeister stated they
are now all included.
Councilmember Jacobson stated this sketch plan is for parcels that will not be developed this year.
They are now developing a revised sewer policy. The revised sewer plan may indicate there is less
than what they thought or it may indicate there is more than what they thought. He stated when the
application was made, they were under the sixty day ruling and he thought they were up against the
time rule. His suggestion is for property owners to voluntarily give the city an extension on their
request until the sewer study is done and comes back to them for review.
Discussion ensued in regard to the sewer study and the number of units available for City Sewer and
water.
Mr. Emmerich stated he has the majority property on this application and originally he brought up
the application due to Country Oaks developing their property. He has a property attached to theirs
and it is his understanding that later this summer or into the fall it is their goal for getting started on
their project. He stated he decided to develop all of his property to tie them together. He does not
Regular Andover City Council Meeting
Minutes - April 20, 2004
Page 11
have an objection to delaying this item thirty days but he cannot go much beyond that.
Motion by Jacobson, seconded by Orttel, to approve the proposed MUSA Boundary expansion with
two changes. The first would appear under the first whereas. Delete the names Emmerich, Swisher
and Davis properties and in place of that it would read, "whereas five property owners have
petitioned the City" and in the third whereas, he would change the wording to read "Whereas the
analysis of the City's sanitary sewer trunk system is being undertaken to determine what capacity
exists to serve the subject property" and to strike "as determined that". Motion carried unanimously,
(Res. R080-04)
City Council recessed at 9:52 p.m.
City Council reconvened at 9:58 p.m.
AWARD BIDI04-5/SUNSHINE PARK BALL FJELD LIGHTING
Assistant City Engineer Haas stated the City Council is requested to receive bids and award the
contract for Project 04-5, Sunshine Park Ball Field Lighting.
Mr. Dickinson discussed the funding for this project.
Councilmember Jacobson suggested on1y selecting Alternate #2 because there will not be
scoreboards this year and the price of wiring is high and may go down when they do install score
boards,
Motion by Trude, seconded by Jacobson, to approve the resolution accepting the Base Bid,
Alternate #1 and awarding the contract to Vinco, Inc. in the amount of $248,942.65 (Base Bid)
and $3,485.84 (Alternate #2) for improvement of Project 04-5, Sunshine Park Ball Field
Lighting. Motion carried unanimously. (Res. R08I-04)
Councilmember Trude asked when this will be done. Mr. Haas stated it would be done in the
middle of July.
DISCUSS STATE AID DESIGN FOR COMMUNITY CENTER/ORDER PLANS AND
SPECIFJCATlONSl04-22
Assistant City Engineer Haas explained staff, along with RLK-Kuusisto reviewed the State Aid
design issued regarding the roadway improvements surrounding the Community Center. The
improvements discussed were for the intersection of Crosstown Boulevard and Tower Drive, the
right-inlright-out at Hanson Boulevard and North Tower Drive (road north of the Community
Center).
Councilmember Jacobson wondered if they build a State Aid road from Crosstown North and
--. -
Regular Andover City Council Meeting
Minutes - April 20, 2004
Page 12
then go towards Hanson, which is not a State Aid road, how they can do that. Mr. Haas stated
Crosstown Boulevard in front of City Hall is already designated a State Aid Road even though it
is a County Road. Tower Drive will be designated as a State Aid road.
Councilmember Jacobson asked if they could build portions of this to State Aid standards and
defer the rest or build the rest of the road to a lesser standard right now. Mr. Haas stated they
could not build the road to a lesser standard. They can do sections of certain designations and
they do not have to build the entire stretch if they do not want to, They can piece meal it. Mr.
Dickinson stated this will still have State Aid designation but will not use State Aid dollars at
this time.
Motion by Orttel, seconded by Knight, to order plans and specifications for Crosstown
Boulevard and Hanson Boulevard improvements related to the Community Center. Motion
carried unanimously. (Res, R082-04)
SCHEDULE COUNCIL GOAL SETTING WORKSHOP, CONT.
City Administrator Erar explained the Council is requested to schedule a Goal-Setting Workshop
for purposes of evaluating outcomes of Council goals that were established last April 2003, and
providing new direction to City staff regarding Council goals for 2004-05. This workshop is a
strategic planning session and a critical Council-staff communications element for identitying,
evaluating and discussing upcoming community challenges the City may face over the next 12
months.
Motion by Orttel, seconded by Knight, to schedule a Council Goal Setting Workshop for
Thursday, May 13, 2004 at 6:30 p.m.
It was noted to have Department Heads present at the meeting.
Motion carried unanimously.
LOCAL GOVERNMENT ELECTED OFFICIALS MEETING.
Motion by Trude, seconded by Jacobson, to schedule a Local Government Officials Meeting
given by Anoka County and hosted by Mayor Gamache on April 28, 2004 at 5:30 p.m. Motion
carried unanimously.
MAYOR/COUNCIL INPUT
(Recycling Day) - Mayor Gamache stated this Saturday is recycling day.
Regular Andover City Council Meeting
Minutes - April 20, 2004
Page 13
(Local Government Officials Meeting) - Mr. Erar stated regarding the Local Government Officials
meeting he would like the Council to let Pat Janssen know their meal selections.
(Community Center Ground Breaking) - Mr. Erar stated they have discussed May 13,2004 starting
at 4:00 p.m. The other suggestion is May 5, 2004.
Motion by Knight, seconded by Jacobson, to schedule ground breaking for the Community Center
for May 5, 2004 at 4:00 p.m. Motion carried unanimously.
(Community Center Lot Split) - Mr. Dickinson stated the Community Center financing, they have a
dwindling participle to deal with the mortgage issue with the Community Center, they will be asking
for an administrative lot split on the City Hall site so they can separate that parcel from the other.
Motion by Trude, seconded by Jacobson to allow staff to move forward with the lot split on the City
Hall site. Motion carried unanimously.
The City Council went into Executive Session at 10:22 p.m.
Motion by Jacobson, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting
adjourned at 11:26 p.m.
Respectfully submitted,
Susan Osbeck, Recording Secretary