HomeMy WebLinkAboutMarch 17, 20221685 CROSSTOWN BOULEVARD N.W.- ANDOVER, MINNESOTA 55304 . (763) 755.5100
FAX (763) 755-8923 • WWW.ANDOVERMN.00V
Regular Park & Recreation Commission Meeting
March 17, 2022
7:00 P.M. Meet at Andover City Hall
1. Call to Order
2. Resident Forum
3. Approval of Minutes (02-17-22)
4. Agenda Approval
5. Consider 2022 Spring/Summer Softball/Baseball Schedule
6. Consider 2022 Spring/Summer Soccer/Lacrosse Schedule
` 7. Outstanding Items
8. Other Items or Updates
9. Chair's Report
10.Adjournment
7:15 P.M. Or Shortly Thereafter Workshop Session
A. Discuss Open Space Commission Involvement in Passive Parks
B. Discuss Administrative Approval for Softball/Baseball Tournaments (Cont.
from 02/27/2022)
C. Discuss Administrative Approval for Field Use Applications.
PARKAND RECREATION COMMISSIONMEETING- FEBRUARy17, 2022
MINUTES
The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called
to order by Chairperson Lindahl on February 17, 2022, 7:00 p.m., at the Andover City Hall,
1685 Crosstown Boulevard NW, Andover, Minnesota.
Commissioners Present: Chairperson Jim Lindahl, Commissioners Kristin Lackie,
Sophia Newton, Shane Stenzel, Tracy Strombeck, Reuben
Ustimchuck, and Jake Widmyer
Commissioners Absent: None
Also Present: Public Works Director/City Engineer David Berkowitz
City Administrator Jim Dickinson
OATH OF OFFICE
Chairperson Lindahl administered the Oath of Office to Tracy Strombeck, Kristin Lackie, and
Reuben Ustimchuck.
ELECTION OFCHAIRPERSONAND VICE CHAIRPERSON FOR 2022
Motion by Stenzel, seconded by Strombeck, to appoint Jim Lindahl for Chairperson of the Parks
and Recreation Commission. Motion passed unanimously.
Motion by Strombeck, seconded by Stenzel, to appoint Jake Widmyer for Vice -Chairperson of
the Parks and Recreation Commission. Motion passed unanimously.
RESIDENT FORUM
No one appeared before the Commission.
Regular Andover Park & Recreation Commission Meeting
Minutes — February 17, 2022
Page 2
APPROVAL OFMINUTES
November 18, 2021 Regular Meeting
Motion by Newton, seconded by Stenzel, to approve the November 18, 2021 Regular Meeting
minutes as presented. Motion passed 5 ayes, 2 present (Lackie and Ustimchuck).
APPROVAL OFTHEACENDA
Motion by Widmyer, seconded by Strombeck, to approve the agenda as presented. Motion
passed unanimously.
ANDOVER COMMUNITYCENTER 41h QUARTERLYREPORT
The Park and Recreation Commission is requested to receive the Andover Community Center's
4a' Quarter Report. City Administrator Dickinson presented the 2021 pre -audit budget summary
report. He stated the Community Center exceeded revenue and were under in expenditures. Mr.
Dickinson attributed the reduction in expenditures to being understaffed. He noted the Council
has approved a full-time position and expects it to be filled by mid -March. Mr. Dickinson
reviewed facility usage and programs occurring in the Community Center as presented in the
staff report. The City has not been able to replace Subway in the Community Center.
Commissioner Stenzel asked why turf rental revenue was down. Mr. Dickinson stated the ice
was left in longer due to the demand. Commissioner Stenzel asked where room rentals were
placed in the budget. Mr. Dickinson stated room rentals are allocated under miscellaneous.
Commissioner Stenzel asked if there was figure skating at the Community Center. Mr.
Dickinson stated there has not been interest from a figure skating group. Commissioner Stenzel
asked when the Commission will see a 2022 budget. Mr. Dickinson will share the 2022 budget
with the Commission.
Commissioner Strombeck asked for utilization rates for prime and non -prime times.
Commissioner Strombeck asked for more information to see who is using the Community
Center. Mr. Dickinson stated they can provide counts for pickleball.
Commissioner Widmyer asked how many hours the hockey association uses. Mr. Dickinson
stated it is over 1000 hours, but does not have the exact number. Commissioner Widmyer asked
when the turf will go in. Mr. Dickinson stated it will be available by the second week off March.
Commissioner Widmyer asked if there was any downtime for the main rink. Public Works
Director/City Engineer Berkowitz stated ice will come out for maintenance for a week during
the summer.
Regular Andover Park & Recreation Commission Meeting
Minutes — February 17, 2022
Page 3
Commissioner Stenzel asked if there was less usage of outdoor rinks due to the Community
Center ice. Mr. Berkowitz stated associations are using less outdoor ice. Commissioner Stenzel
asked if the City tracked outdoor rink usage. Mr. Berkowitz stated the City counts rink usage
but not association use. Commissioner Stenzel asked if the Commission can get the outdoor
rink usage report. Mr. Berkowitz will provide the data.
CONSIDER 2022 TOURIVAMENTAPPLICATIONS FOR SOFTBALLBASEBALL
The Park and Recreation Commission is requested to consider approving the 2022 Tournament
Applications for softball and baseball.
Commissioner Strombeck asked if the Invisible Wounds Project paid a fee and if not, what do
they give back to Andover. Public Works Director/City Engineer Berkowitz stated they do not
pay a fee and it is the City's way of supporting veterans. Chairperson Lindahl noted that City
businesses benefit from the tournament.
Motion by Strombeck, seconded by Stenzel, to approve the 2022 Softball and Baseball
Tournament. Motion passed unanimously.
DISCUSSADMINISTRATIVEAPPROVAL FOR TOURNAMENTAPPLICATIONS
The Parks and Recreation Commission is requested to discuss authorizing City staff to approve
tournament applications. Public Works Director/City Engineer Berkowitz noted requests for
tournaments are similar each year. He explained the process can be an administrative role and
only brought to the Commission if there are conflicting dates that cannot be resolved by staff,
requests for fee waivers, and special requests outside normal operations. Chairperson Lindahl
stated he is comfortable with an administrative approval process as long as the schedule can be
on the website and youth get first priority.
Commissioner Strombeck asked if the application process could be changed to make it simpler
for staff. Mr. Berkowitz noted the same application process will need to be followed, however,
staff time will be saved by not having to create agenda items for the Commission. Commissioner
Strombeck stated the new policy conflicts with Appendix D in the Park Commission Manual.
Mr. Berkowitz explained the Park Commission Manual will need to be changed to reflect the
new policy. Commissioner Strombeck asked how it saves time to take it away from the
Commission. Mr. Berkowitz stated it saves the time of preparing the item and presenting it at
the Commission. Staff will still need to follow the application process.
Regular Andover Park & Recreation Commission Meeting
Minutes — February ]7, 2022
Page 4
Chairperson Lindahl asked if the application can be completed online. Mr. Berkowitz stated an
online application process will be more efficient.
Commissioner Stenzel stated he does not want to vote on the item tonight and would like to talk
about it at a workshop. He thinks the role of the Parks and Recreation Commission should be
to review policies every few years. He would like all of the athletic approval policies to be
reviewed.
Motion by Stenzel, seconded by Strombeck, to table the item for a future meeting and add it to
a workshop agenda. Motion passed unanimously.
ANOKA COUNTYSHERIFF'S DEPARTMENT 4TH QUARTERLY REPORT
The Parks and Recreation Commission is requested to receive the Sheriffs Department 41'
Quarterly Report and asked provide comments. The Commission had no questions or
comments.
PARK DEDICA TION IMPRO VEMENT FUND 4TH QUARTERLYREPORT
The Parks and Recreation Commission is requested to receive the 4`" Quarterly Report of the
Park Dedication Improvement Fund. City Administrator Dickinson presented the report as
written in the staff report.
Chairperson Lindahl asked if items should be moved up due to the increase in revenue and the
extended time needed to receive products. Mr. Berkowitz stated the Commission will review
the Capital Improvement Program for Parks and can make recommendations to Council for
2023.
Commissioner Newton asked for a status update on Rose Park. Mr. Berkowitz stated T-Mobile
decommissioned the lease on the cell phone tower.
OUTSTANDING ITEMS
I. Completed Projects: nothing new to report.
2. On -going Projects: presented in the staff report.
3. On -Hold Projects: Youthlbike trail.
4. Other Items of Interest: The Rum River Art Center's older adult watercolor group will
utilize the gazebo at Sunshine Park during the day.
5. Parks Maintenance Update: presented in the staff report.
Regular Andover Park & Recreation Commission Meeting
Minutes — February 17, 2022
Page 5
CHAIR'S REPORT
Commissioner Newton asked for electronic Park Commission packets. Mr. Berkowitz will send
electronic packets for Commissioners that prefer email.
Commissioner Strombeck asked for the banner policy to be added to a workshop agenda. She
asked if the Commission could have a meet and greet with the athletic associations. She said
the value would be knowing who the presidents are. The Commission agreed to add the topic
to a workshop.
Chairperson Lindahl welcomed the new Commissioners.
ADJOURNMENT
Motion by Widmyer, seconded by Stenzel, to adjourn the meeting at 7:43 p.m. Motion passed
unanimously.
Respectfully Submitted,
Shari Kunza, Recording Secretary
TimeSaver O) Site Secretarial, Inc.
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755.5100
FAX (763) 755-8923 . WWW.ANDOVERMN.GOV
TO:
CC:
FROM:
SUBJECT:
DATE:
Park & Recreation Commission
David D. Berkowitz, Director of Public Works/City Engineer
Jason Baumunk, Parks & Streets Operations Manager
5. Consider 2022 Spring/Summer Softball/Baseball Schedule
March 17, 2022
INTRODUCTION
This item is to consider approval of the 2022 spring/summer softball/baseball schedule.
DISCUSSION
Attached for your review is the proposed 2022 softball/baseball schedule. The City has received
two (2) applications for use of the fields for the upcoming season from the Andover Athletic
Association (AAA) and Andover Baseball Association (ABA). At this point, it is our
understanding that AAA has met with ABA to work out the details.
The City has received applications for use of the fields from the following youth groups:
%of2021
Democratic
Certificate
Established
Name of Group
Participants
Procedures &
501C3
of
Grievance
firom Andover
Electrons
State
Insurance
Procedures
Andover Athletic
55%
Yes
Yes
Expected
Yes
Assoc. AAA
By 3/17
Andover Baseball
77%
Yes
Yes
Expected
Yes
Assoc. ABA
11 by 3/17
Legacy Christian
Did not apply
NA
NA
NA
NA
Academy LCA)
for 2022
Note: Copies of the application, certification of participants, By-laws (can be viewed on the
AAA and ABA websites), status of the 5010's, the certificate of insurance and the
established grievance procedures (can be viewed on the AAA and ABA websites) are
available from City staff if you would like to review them.
It is also understood that the associations are responsible per the application requirements that
they are required to provide parking attendants during the duration of the season.
ACTION REQUIRED
The Park and Recreation Commission is requested to approve the 2022 Softball/Baseball
Schedule.
Respectfully submitted,
Jason Baumunk
Attachments: Proposed 2022 Schedule
Cc: Ted Butler, Andover Athletic Association (copy sent by e-mail)
Chris Hagestuen, Andover Baseball Association (copy sent by e-mail)
ANDOVER SPRING/SUMMER SOFTBALUBASEBALL SCHEDULE 2022
ATTENTION - PLEASE KEEP ALL PETS OFF FIELDS
dawn -dusk
MON
TUE
WED
--
Ti U
FRI
Jda�wn-dusk
UN
SUN
SUNSHINE #1
(Lighted)
AAA (SP)
AAA (SP)
AAA (SP)
AAA (SP)
AAA (SP)
AAA (SP)
AAA (SP)
5 PM -DARK
SUNSHINE #2
(Lighted)
AAA (SP)
AAA (SP)
AAA (SP)
AAA (SP)
AAA (SP)
AAA (SP)
AAA (SP)
5 PM -DARK
SUNSHINE #3
(Lighted)
AAA (SP)
AAA (FP)
AAA (SP)
AAA (SP)
AAA (SP)
AAA (SP)
AAA (SP)
5 PM -DARK
SUNSHINE #4
(Lighted)
AAA (SP)
AAA (SP)
AAA (SP)
AAA (SP)
AAA (SP)
AAA (SP)
AAA (SP)
5 PM -DARK
SUNSHINE #5
AAA (FP)#AAA
AAA (FP)
AAA (FP)
AAA(SP)
AAA(SP)
AAA (SP)
5PM-DARK
SUNSHINE #6AAA
(FP)
AAA (FP)
AAA (FP)
AAA (SP)
AAA (SP)
AAA(SP)
5 PM -DARK
CITY HALL #7
ABA
AAA(FP)
ABA
AAA (FP)
ABA
ABA
qgq
5 PM -DARK
TERRACE PARK
ABA
ABA
ABA
ABA
ABA
ABA
ABA
5 PM -DARK
Page 1
■■
■
■
■®_
-■
r • �
■�i11��
rr �
' 1
■�■
�
1 r
am;.
;.
AORTATTOODS
•■�■
■-�
Page 2
Mr-19
■■■■■■
I>1�I � It1 � Ulf Iq �.b'>•■_■-�-�-�-�---
MOM
Page 3
___
dawn -dusk
dawn -dusk
MON
TUE
WED
THU
ER
SAT
SUN
EVELAND FIELDS
(Middle field #2)
AAA (FP)
AAA (FP)
AAA (FP)
AAA(FP)
AAA (FP)
I AAA (FP)
AAA (FP)
Available June 1-
ugus n y5
-
PM -DARK
EVELAND FIELDS
(North field #3)
Availab a une -
AAA (FP)
AAA (FP)
AAA (FP)
AAA (FP)
AAA (FP)
AAA (FP)
AAA (FP)
-
ugus Only—
P--F—asfPitch Sottball
- ow is Softball
--
*WEEKEND FIELD MAINTENANCE REQUIRED
** FRIDAY FIELD MAINTENANCE ONLY (NO SATURDAY OR SUNDAY MAINTENANCE)
*** NEED SUNDAY MORNING MAINTENANCE ONLY
**** FRIDAY FIELD MAINTENANCE & SATURDAY (NOON) FIELD MAINTENANCE ONLY
AAA - Andover Athletic Assoc. (Regular Season Ends August 31, 2021)
ABA - Andover Baseball Assoc. (Regular Season Ends August
21, 2021)
BFC-Boreal Futbol Club
FHMC - Foundation Hill Monteisori and Child care
LCA - Legacy Christian Academy
* April 29-30 AHS Husky Classic V an JV. Fields 1-6 at Sunshine Park.
* May 22-23 AAA Spring Jamboree. Fields 1-6 at Sunshine Park.
' May 28 AHA/MSHSL Section 7AAAA Tournament. Fields 14 at Sunshine Park.
* June 3-5 ABA A-
* June 17-19 AAA Fastpitch. Fields 1-6 at Sunshine Park, City Hall Park Complex -Field #7 and Eveland Fields north, middle, and south
* June 24-26 ABA Anders FLAA Tournament, ASN (west, middle, and east fields), Hidden Creek North Park, Pine Hills South Park, Shadowbrook
* June 24-26 AAA Slow itch End of Season Tournament. Fields 1-6 at Sunshine Park and City Hall Park Complex -Field V.
* Jul 9-10 ABA Andover Baseball Celebration Weekend/Fields 1-6 at Sunshine Park.
* July 16-17 AAA State Qualifier Fast Pitch. Fields 1-6 at Sunshine Park, City Hall Park
Page 4
• July 23-24 AAA State Tournament Fast Pitch. Fields 1-6 at Sunshine Park, City Hall Park Complex -Field #7 and Eveland Fields (north, middle, and
south)
• August 5-7 ABA Sunday Sandlot Tournament. ASN (west and middle fields)
• August 20 The Hero's Tourney -Invisible Wounds Project. Fields 1-4 at Sunshine Park.
• August 13-15/AAA/USA Select Tournament/Fields 1-6 at Sunshine Park, City Hall Park Complex -Field #7 and Eveland Fields (north, middle and
• August 21/The Heroes Tourney-5th Annual Softball Tournament Tribute to MN Troops/Fields 1-4 at Sunshine Park
APPROVED:
I
DATE OF PREPARATION
3/8/2022
Parks & Sfre6ft Operations Manager
REVISED
3/8/2022
Date
302022
Terry Seeger, AAA, ABA, City Hall Front desk
Page 5
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-6923 . WWW.ANDOVERMN.GOV
TO: Park & Recreation Commission
CC: David D. Berkowitz, Director of Public Works/City Engineer
FROM: Jason Baumunk, Parks & Streets Operations Manager
SUBJECT: 6. Consider 2022 Spring/Summer Soccer/Lacrosse Schedule
DATE: March 17, 2021
This item is to consider approval of the 2022 spring/summer soccer/lacrosse schedule.
Attached for your review are the proposed fields that will be available for 2022 soccer/lacrosse season.
The City has received applications for use of the fields from the following groups:
% of 2021
Democratic
Certificate
Established
Name of Group
Participants
Procedures &
501C3
of
Grievance
from Andover
Elections
(State)
Insurance
Procedures
Boreal Futbul Club
53%
Yes
Yes
Expected by
Yes
(BFC)
3/17
Andover Area
77%
Yes
Yes
Expected by
Yes
Lacrosse Assoc.
3/17
(AALA)
Anoka Hennepin
NA
NA
NA
NA
NA
School District (ELFE)
CR United Soccer
13%
Yes
Yes
Yes
No
(CRUS)
Note: Copies of the application, certification of participants, By-laws (can be viewed on the
BFC, AALA and CRUS websites), status of the 501 C3's, the certificate of insurance and the
established grievance procedures (can be viewed on the BFC, AALA and CRUS websites) are
available from City staff if you would like to review them.
It is also understood that the associations are responsible per the application requirements that
they are required to provide parking attendants during the duration of the season.
ACTION REQUIRED
The Park and Recreation Commission is requested to approve the 2022 spring/summer soccer/lacrosse
schedule.
Respectfully submitted,
Jason Baumunk
Attachments: Proposed 2022 Schedule
Cc: Denise Winkler, BFC (copy sent by e-mail)
Karin Collette-Jelinek, AALA (copy sent by e-mail)
Deon LaBathe, Anoka Hennepin (copy sent by e-mail)
Nicholas Kopp, CRSA (copy sent by e-mail)
i
ANDOVER SPRING/SUMMER 2022 SOCCER/LACROSSE SCHEDULE
dawn -dusk
dawn -dusk
MON
TUE
WED
THU
FRI
SAT
SUN
City Hall #1
5:00 to dark
South of water lower
Waiting on YMCA schedule. BFC will work around and
with YMCA schedule once available
(U-8 70 yds x 50 s)
-
Sunshine 92
Soccer Field (Lighted)
5:00-dark
I AALA
I AALA
AALA
AALA
AALA
AALA
AALA
Next to 148th Ave NW
Full size 226x360')
Sunshine #3
Soccer Field (Lighted)
5:00-dark
AALA
AALA
AALA
AALA
AALA
AALA
AALA
Field SE of complex _
(Full size 225x360')
Sunshine #4 (Lighted)
Soccer Field
5:00 - dark
AALA
AALA
AALA
AALA
I AALA
AALA --
AALA
Field directly E of complex
(U-10 80 yds x 50 ds
Hawkridge - East Field
5:00-dark
BFC
BFC
BFC
BFC
BFC
BFC
BFC
U-12 159x300)
Hawkridge-Middle Field
5:00 - dark
BFC
BFC
BFC
BFC
BFC
BFC
BFC
(U-12 size 150k300')
Hawkridge - West Field
5:00 -dark
BFC
BFC
BFC
BFC
BFC
BFC
BFC
(Full size 225'x360'
Hidden Creek North
5:00 to dark
CR United
CR United
CR United
CR United
CR United
CR United
CR United
(U-10 80 yds x 50 yds)
Fox Meadows - South Field
5:00 to dark
BFC
BFC
BFC
BFC
BFC
BFC
BFC
(Full size 225'x 360'
Page t
I
dawn -dusk
dawn -dusk
MON
TUE
WED
THU
FRI
SAT
SUN
Fox Meadows - East Field
5:00 to dark
BFC
BFC
BFC
BFC
BFC
BFC
BFC
U-12 size 150'x300'
Oak Bluff
5:00 to dark
CR United
OR United
CR United
CR United
CR united
CR United
CR United
(U-10 80 yds x 50 yds)
Timber Trails
5:00 - dark
- —
(U-10 80 yds x 50 s)
-- -
Hidden Creek East
5:00 - dark
(U-6 50 yds x 30 spractice
onN
practice oniv
practice only
practice only
practice on
practice only
practice only
Northwoods West
5:00 - dark
U-6 60 yds x 40 spractice
on
practice ontpracItice
practice only
practice onl
ractice on
practice only
Pleasant Oaks
5:00 - dark
(U-6 50 yds x 30 s)
ractice on
practice on
practice on
ractice on
ractice onl
Prairie Knoll5:00
AALA
to dark
MLA
AALA
AALA
AALA
AALA
Southeast field (Lighted)
_
(Full size 225'x 360'
Prairie Knoll
5:00 !o dark
AALA
MLA
AALA
AALA
AALA
MLA
MLA
North field
U-10 80 yds x 50 s
Page 2
dawn -dusk
dawn -dusk
Prairie Knoll
5:00 to dark
AALA
AALA
AALA
AAIA
AALA
AALA
AALA
Southwest field (Lighted)
Full size 225'x 360')
Pine Hills North
i
5:00 to dark
Grow West Field
BFC
BFC
! BFC
I BFC
BFC
BFC
BFC
(Northwest field (Lighted))
Full size 225'x 3W')
Pine Hills North
5!00 to dark
Grow East Field
BFC
BFC
BFC
BFC
BFC
BFC
BFC
(Northeast field (Lighted))--
(Full size 22Tx 360')
Pine Hills North
5:00 to dark
- BFC
Bennett Field
BFC
BFC
BFC
BFC
BFC
BFC
(South field (Lighted))
(Full size 225x 380'
- orea u u
ason starts
m spring
and ends an July 31s
_—
CR United - Coon Rapids United Soccer Club - eason starts n spring and
ends
on OCtober
AALA - Andover Area Lacrosse sowahon - eason starts to spring and ends on August at
--
AHSD ELFE - Anoka Hennepin School District
Andover YMCA - Season starts June 9 Waitng to get final schedule
* Andover Fun FesVJuly 8-9, 2022
L022E
APPROVED:
DATE OF PREPARATION
Parks & Streets Operations Manager
REVISED
3/10/2022
Date
31W2022
cc: Terry Seeger. BFC AALA, CR United, City Hall Front Desk, Anoka Hennepin SD & Andover YMCA
Page 3
AC I T Y 0 F
NDOVE
L156V
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 . WWW.ANDOVERMN.GOV
TO: Park & Recreation Commission
CC: David D. Berkowitz, Director of Public Works/City Engineer
FROM: Jason Baumunk, Parks & Streets Operations Manager
SUBJECT: 7. Outstanding Items
DATE: March 17, 2022
Issues list as of 03/11/22
COMPLETED PROJECTS —
ON -GOING PROJECTS —
Rose Park Playground Improvements (2022) — Waiting on final design options and pricing.
Once I receive the options, I plan to send out an electronic survey to the group that responded to
the original surveys. This survey will give the neighborhood some options on features and colors
without holding neighborhood meetings
Prairie Knoll Park Playground Improvements (2022) — Waiting on final design options and
pricing. Once I receive the options, I plan to send out an electronic survey to the group that
responded to the original surveys. This survey will give the neighborhood some options on
features and colors without holding neighborhood meetings.
Strootman Park (2022) — A design was finished, and play -structure ordered. Waiting for a
response on when the community build can be scheduled.
ON -HOLD PROJECTS — None at the time.
• Bike Youth/Trail —Project will be worked on in the spring.
OTHER ITEMS OF INTEREST —
• Update of Pedestrian Trails:
❖ 2023 or Bed-- Kelsey Round Lake Park Trail. The reconstruction of the trail will
most likely be pushed out for reconstruction for another 3-5 years. Staff met with
the MN DNR staff recently to evaluate the condition of the existing boardwalk and
the trail. The DNR representative indicated that the boardwalk and trail are beyond
repair and indicated that both would be eligible for a DNR funding by applying for
an Outdoor Recreation Grant. Staff will apply for the funding for the boardwalk as
part of the 2022 grant applications (construction would be in 2023). The trail
replacement could be applied for in early winter of 2023 or 2024 since most likely
only one application would be awarded at a time and not in the same year. Also, by
applying for grants in different years, the City can determine how they would fund
both projects at part of the 5-year Capital Improvement Plan since the City will be
responsible for a portion of the matching grant for the reconstruction.
❖ Coon Creek Restoration Project — The Coon Creek Watershed District is currently
working on improvements to the creek along the Tom Anderson trail throughout
the winter. One small section of trail closed for this project that they will be using
as their access point. They do have a second access point on the east end of the
Tom Anderson Trail off the Tamarack St. cul de sac.
• Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility —
The Commission will need to consider a park to meet at in 2022.
Sunshine Park Ballfield Fencing
2021 Park & Recreation maintenance budget money was carried forward to replace the backstop
fencing at fields 1-4 at Sunshine Park in 2022. This will include 80' of the fence along the
baselines. Staff determined the fence was getting curled out enough that it is starting to become a
safety hazard.
Work is currently underway doing some tree harvesting and invasive species removal at Strootman
Park. This will involve removing select mature Siberian Elm and Black Locust. Also, they will be
doing a thinning of the red pine stand. This is all part of forest management and timber stand
improvement (TSI). Also, invasive buckthorn and prickly ash will be removed by the contractor in
the woodland area and select, scattered areas of Timber Rivers Park. Many of the woodchips
produced will be used as ground cover. The Red Pine chips will be utilized elsewhere as needed.
The grant is in the amount of $93K and expires in June of 2025. The City will contribute $6K cash
and in -kind time over the course of the project.
If you have any questions or comments regarding any of the items mentioned above or any items
relating to parks or projects, feel free to contact Jason Baumunk or Dave Berkowitz at the City.
Staff recommends the Commission continue reviewing the City Council meeting minutes that you
receive by e-mail as to discussions of various projects the City Council has been working on or is
considering.
Note: If you have any items that you would like to add to the list, let me know at the meeting.
02/25/2022
• Trash and recycling at all winter locations were serviced.
• Widening out trails and opening intersections for future snow storage continued this week.
• Ice rinks are open and continue to be flooded and maintained. They are in good condition still. Last
day they are open is Feb 27th.
• Park buildings are being worked on inside. Replacing old ceiling tiles, painting and cleaning was
finished at Sunshine Park and moving onto the ASN building.
• 2022 CIP equipment orders continue to get finalized. Low to no inventory has made finding
equipment challenging.
03/04/2022
• The week was spent in Snow and Ice Control.
• Trials, parking lots and rinks were worked on all week.
• Monday the 281h will be the last day the outdoor warming houses will be open. As long as the
weather cooperates, we will keep the rinks clear and flooded as time and temperatures permit.
03/11/2022
• Trash and recycling at all winter locations were serviced.
• Trails and banks were widened and pushed back where needed
• Monday the 28`h was the last day the outdoor warming houses were open. The portable one at Hawk
Ridge was disconnected and picked up. The rest are being cleaned and shut down for the year.
03/11/2022
• Trash and recycling at all winter locations were serviced.
• Trails were plowed after the heavy wet weekend snow/rain.
• The equipment used for clearing hockey rinks were cleaned up, serviced, and readied to go into
storage for the season.
• A new Trackless trail plow is scheduled to be here Friday the 11 m for Parks staff to demo and
Vehicle Maintenance staff to check out.
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Park & Recreation Commission
CC: David D. Berkowitz, Director of Public Works/City Engineer
FROM: Jason Baumunk, Parks & Streets Operations Manager
SUBJECT: A. Discuss Andover Open Space Advisory Commission Involvement in
Passive Parks
DATE: March 17, 2022
This item is to consider the involvement of the Andover Open Space Advisory Commission
(OSAC) in the passive parks.
DISCUSSION
At the last City Council workshop, use and maintenance of the nature preserves, and passive parks
were discussed. There was a suggestion to get the OSAC involved with evaluating passive parks
and providing recommendations on management and upkeep of these areas. This could potentially
include thoughts on vegetation management, trails, signage, and grants to improve these areas and
allow for greater use and enjoyment for residents. The OSAC currently provides recommendations
and direction on the four nature preserves, but not parks.
ACTION REQUIRED
The Park and Recreation Commission is requested to give their input on considering
involvement of the Open Space Advisory Commission in passive parks.
Respectfully submitted,
Jason Baumunk
Attachments: Passive Parks List
Undeveloped Passive Parks
Park Zone Acres Type
CEDAR CREST
1A
2.48
UN
CEDAR CREST ESTATE
2A
0.88
UM
VALLEY VIEW
12A
8.85
UN
WHITE OAKS
13A
9.24
UN
BIRCH RIDGE
19B
11.21
UN
OAK HOLLOW
23B
5.89
UN
CREEKRIDGE
30C
2.76
UM
DEHN'S
32C
2.32
UM
MEADOWOOD SOUTH
38C
0.34
UM
RIVER TRAILS
43C
12.85
UN
HARTFIEL'S
68D
1.59
UM
LANDLOCKED
72D
2,15
UN
MOORES ESTATES
73D
1 0.76
UM
RED OAKS EAST
77D
1 3.55
UM
REDWOOD
79D
1 5.82
UN
U - Undeveloped
N - Neighborhood Park
M - Mini Park
C:\Users\l.Baumunk\Documents\[Undeveloped Parks 2022.xlsx]Sheetl
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 . WWW.ANDOVERMN.GOV
TO: Park & Recreation Commission
CC: David D. Berkowitz, Director of Public Works/City Engineer
FROM: Jason Baumunk, Parks & Streets Operations Manager
SUBJECT: B. Discuss Administrative Approval for Softball/Baseball Tournaments (Cont.)
DATE: March 17th, 2022
Administration is requesting the Park & Recreation Commission discuss changing the current process for
approving Baseball and Softball tournament applications.
DISCUSSION
Current practice is for staff to receive, verify, and prepare the tournament applications to be presented to
the Park & Recreation Commission for final approval. The current process is time consuming, and
Administration feels the approval of the applications can be done in a more efficiently as an
administrative approval while still meeting the obligations of the Park & Recreation Commission. As
stated in the Role of the Park & Recreation Advisory Commission document, shall allocate park
athletic fields in a fair and equitable manner, based on recommendation from users and city staff.
Staff feels this is done through setting the criteria in the applications and policies for facilities use. There
are circumstances that would still be brought forward for Park & Recreation Commission input and
approval. The following items would continue to be brought forward:
• Conflicting dates requested that cannot be resolved by staff.
• Request for waiver of fees as required per the application.
• Special requests outside the normal Tournament, Multi -Day, and Jamboree Application Form.
ACTION REQUESTED
The Park & Recreation Commission is requested to allow staff to approve completed Baseball/Softball
Tournament, Multi -Day, and Jamboree Applications through an administrative approval if all the
required criteria are met.
Respectfully submitted,
Jason Baumunk
Attachments: Guidelines for Field Usage by Youth Athletic Associations, Role of the Park & Recreation
Advisory Commission, 2022 Tournament Multi -day and Jamboree Application Form, 2022 Fee Schedule.
C I T Y O F r
ND OVEN
1686 CROSSTOWN BOULEVARD N,W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Park & Recreation Commission
CC: David D. Berkowitz, Director of Public Works/City Engineer
FROM: Jason Baumunk, Parks & Streets Operations Manager
SUBJECT: C. Discuss Administrative Approval for Field Use Applications
DATE: March 17th, 2022
INTRODUCTION
Administration is requesting the Park & Recreation Commission discuss changing the current process for
approving field use applications.
Current practice is for staff to receive, verify, and prepare the field use applications to be presented to the
Park & Recreation Commission for final approval. The current process is time consuming, and
Administration feels the approval of the applications can be done in a more efficiently as an
administrative approval while still meeting the obligations of the Park & Recreation Commission. As
stated in the Role of the Park & Recreation Advisory Commission document, shall allocate park
athletic fields in a fair and equitable manner, based on recommendation from users and city staff.
Staff feels this is done through setting the criteria in the applications and policies for facilities use. There
are circumstances that would still be brought forward for Park & Recreation Commission input and
approval. The following items would continue to be brought forward:
• Conflicting dates requested that cannot be resolved by staff.
• Request for waiver of fees as required per the application.
• Special requests outside the normal Field Use Application.
ACTION REQUESTED
The Park & Recreation Commission is requested to allow staff to approve completed field use
applications through an administrative approval if all the required criteria are met.
Respectfully submitted,
Jason Baumunk
Attachments: Guidelines for Field Usage by Youth Athletic Associations, Role of the Park & Recreation
Advisory Commission, Field Use Application, 2022 Fee Schedule.
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US
Guidelines for Field Usage by
Youth Athletic Associations (Revised)
1. Guideline Statement
A key goal of the City of Andover's Parks & Recreation Commission's function is to
provide a rich variety of recreational opportunities to residents in the most cost-efficient
manner possible. To achieve this goal, the City will emphasize a partnership with
Andover's volunteer organizations to plan, organize, and implement youth recreational
programs both as a means of containing service costs and as a method of ensuring a
community -based program.
2. Minimum Reauirements and Procedures
The City may recognize any number of associations based on the availability of resources
and determination of the benefit to the community by the Parks & Recreation
Commission.
To qualify as a recognized City of Andover youth athletic association, the association
must meet the minimum requirements and provide the following items to the City:
A. Democratic procedures and elections must be provided that ensure input
from the residents regarding the program and policies. The Parks
Coordinator shall be provided a copy of the group's by-laws with the
required field application that includes this information. Note: The
association has the option of providing the website link of the group's
Democratic procedures and elections.
B. All associations must provide a copy of the verification that they have
501c(3) or equivalent non-profit status with the State of Minnesota.
C. A copy of the Certificate of Insurance must be provided which also names
the City of Andover as "Additional Insured".
D. A copy of the Established Grievance Procedures must be provided as
outlined by association by-laws. Note: The association has the option of
providing the website link of the group's established grievance
procedures.
If the association meets the minimum requirements above (A-D), in return qualifying
associations will receive from the City use of City owned fields/facilities. Associations
with 50% or more participation from Andover residents will receive higher priority.
H:1Englneedng%PadcsiGuldeBnes for field usage - clean copy.doc
Associations that do not meet the 50% threshold will have the opportunity to use the City
fields/facilities if they meet the minimum requirements in Items A-D of the Guidelines.
The number of participants must obtain from the State organization for that particular
association or sport or the president of the particular association must sign an affidavit as
to the accuracy of the number of participants from last year from Andover. Note: The
association has the option of having a Notary Public certify the number of participants in
the association based on the previous year's participation by certifying the application for
use of the City fields/facilities. Other associations that do not meet Items A, B and/or D
(Certificate of Insurance is still a requirement) may be able to use City fields/facilities if
there are any available after the recognized associations have determined the
fields/facilities they need for their games and/or practices. Note: It is understood by the
All required information/documentation must be provided by the association to the City
before an application for use of the fields/facilities can be approved. The Park and
Recreation Commission has the authority to review the number of fields/facilities that are
being requested by the association. The final determination will be made by the Park and
Recreation Commission based on need for the association.
Duplication of sport offerings by associations is not encouraged. Example: If more than
one recognized association offers the same level of competitiveness, this shall trigger the
field allocation clause. The number of Andover residents within each of the associations
will determine the percentage of fields that will be allocated to the particular association.
Acknowledgment of the groups as providers of their respective sport offerings. As part
of this, the City does not offer programs in these areas, but refers resident to these
organizations.
• Youth athletic associations are valued partners to the City in providing
organized recreational opportunities. Consequently, serious conflicts arising
within or between associations and resident groups that threaten the quality of
those recreational opportunities are of concern to the City.
• Barring a legal imperative to the contrary, the City's role in resolving such
conflicts is limited to encouraging the association board and party in conflict
to work through the problem, according to existing by-laws, with staff
representatives providing facilitation and information, as needed.
Responsibility
The Parks Coordinator or a city representative will work with the various athletic
associations to ensure the responsibilities are being met. Staff through the grievance
procedure addresses concerns from the general public.
Revised and approved by City Council on 9/15/20
H:1Erglneedng\ParkslGuldelines for field usage - clean copy.doc
THE ROLE OF THE PARK AND RECREATION ADVISORY COMMISSION
(Council Approved 11-14 -02)
The role of the Park and Recreation Advisory Commission is to advise, formulate and
recommend policies and projects to the City Council on issues affecting the City's park
and recreation system. All actions taken by the Park and Recreation Commission are
subject to review and approval or denial by the City Council. Areas of oversight
expressly delegated to the Parks and Recreation Commission by the City Council include:
• Recommend Capital Park and Recreational Trail Projects subject to available
funding sources
• Recommend Policies affecting the use of the City's Park System
• Advise the Council on matters affecting the City's park and recreation system
• Shall allocate park fields in a fair and equitable manner, based on
recommendations from users and city staff
Implementation of policies affecting resident use of the City's park system as
recommended by the Parks Commission and adopted by the City Council is a staff
function subject to final review and oversight by the City Council.
Maintenance, upkeep and repair of the City's park and recreation infrastructure is a staff
function subject to the control of the Public Works Superintendent.
H/engineering/parks/citycouncilparkcommpolicy.doc
2022 TOURNAMENT, MULTI -DAY AND JAMBOREE APPLICATION FORM
(SOFTBALL, BASEBALL & FAST PITCH)
(Please print or type all information)
NAME OF TOURNAMENT:
TOURNAMENT ORGANIZATION:
TOURNAMENT SPONSOR:
TWO TOURNAMENT DIRECTOR
TOURNAMENT DIRECTOR #1
(print name):
ADDRESS:
CITY, STATE, ZIP CODE:
PHONE:
(home) (work) (mobile)
E-MAIL:
TOURNAMENT DIRECTOR #2
(print name):
ADDRESS:
CITY, STATE, ZIP CODE: _
PHONE:
E-MAIL:
(home)
(mobile)
Note: The Tournament Director(s) or designee shall always be on site during the duration of the tournament.
Check here if organization is located in Andover 0
DATES OF TOURNAMENT:
PARK FEES AND USAGE
Fees are as follows: (Check A or B)
0 A. No Field Maintenance
0 Adult - $275.00 Field reservation fee is for the use of up to 2 fields (')
0 Youth - $275.00 Field reservation fee is for the use of up to 2 fields (') for all youth organizations not affiliated
with Andover youth (to be considered an organization from Andover, a minimum of 51% participation of Andover
residents shall be required based on the previous year participation of the organization or association).
Note: (') This field reservation fee is used to secure the use of the field(s). If your organization schedules more
than 2 fields an additional $100 per field will be charged. If your organization uses more than the
approved number of field(s), the organization will be charged double per field plus a 15% administration
fee.
Number of fields to be used
Note: 1-day tournaments will be charged 75% of the field reservation fee.
The field reservation fee includes the use of the chalker, chalk and batter's box during the duration of the
tournament by the Tournament Director.
The Tournament Directors Is responsible for maintenance of the field(s), upkeep of trash bins, restrooms and
building.
0 B. With Field Maintenance
0 Adult - $275.00 Field reservation fee is for the use of up to 2 fields (') plus a $1000 escrow for maintenance.
Note: Any remaining escrow will be returned to the applicant once the final City maintenance personnel costs
have been determined. If it has been determined that the fees collected are not enough to cover the City
maintenance personnel costs of the tournament, the applicant will be responsible to pay for these costs prior to
the release of any damage deposit fee that has been collected for the tournament.
0 Youth - $275.00 Field reservation fee is for the use of up to 2 fields for all youth organizations not affiliated with
Andover youth (') (to be considered an organization from Andover, a minimum of 51% participation of Andover
residents shall be required based on the previous year participation of the organization or association). A $800
escrow shall be required for maintenance for all organizations and/or associations. Note: Any remaining escrow
will be returned to the applicant once the final City maintenance personnel costs have been determined. If it has
been determined that the fees collected are not enough to cover the City maintenance personnel costs of the
tournament, the applicant will be responsible to pay for these costs prior to the release of any damage deposit fee
that has been collected for the tournament. For organizations affiliated with Andover Youth, the field reservation
fee will be waived but the escrow is required.
Note: (") This Field reservation fee is used to secure the use of the field(s) and to pay for a City employee to
maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including
the maintenance of fields. If your organization schedules more than 2 fields, an additional $100 per field
will be charged. If your organization uses more than the approved number of field(s), the organization will
be charged double per field plus a 15% administration fee.
Number of fields to be used
Note: f-day tournaments will be charged 75% of the field reservation fee.
The field reservation fee includes the use of the chalker, chalk and batter's box during the duration of the
tournament by the Tournament Director.
Damage Deposit Fees (Check A or B)
0 A. $500 Profit Organizations
0 B. $250 Non -Profit Organizations
Park usage as follows: (Check fields requested to be used)
Softball/Fast Pitch Fields
0 Eveland Fields -North Field
0 Eveland Fields -Middle Field
0 Eveland Fields -South Field
0 Sunshine Park -Diamond No. 1
0 Sunshine Park -Diamond No. 2
0 Sunshine Park -Diamond No. 3
0 Sunshine Park -Diamond No. 4
0 Sunshine Park -Diamond No. 5
0 Sunshine Park -Diamond No. 6
0 City Hall Park Complex #1-Diamond No. 7
Baseball Fields
0 Andover Station N. Ball Field Facility -West Field
0 Andover Station N. Ball Field Facility -Middle Field
0 Andover Station N. Ball Field Facility -East Field
0 Hidden Creek North Park
0 Pine Hills South Park
0 Shadowbrook East Park -South Field
0 Shadowbrook East Park -North Field
0 Rose Park -South Field
0 Rose Park -North Field
0 Timber Trails Park
SPECIAL REQUEST SECTION Check the following boxes if applicable.
0 If you need to use the Cushman, there will be a fee of $50.00 per day and $350 refundable damage deposit. It will be
necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works
Department will be necessary prior to any use.
0 List any special instructions necessary for the Public Works Department so arrangements can be made prior to the
tournament. (Example: Include the location/distance of pitching rubbers and/or base locations.)
All requests for tournaments must be submitted by Thursday Feburary 3rd, 2022. The application will be considered by
the Park & Recreation Commission at the third Thursday meeting in January. Any tournament application after that will be on a
space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the
field reservation fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees
(including escrows if maintenance is being requested) must be submitted with the application no later than eight weeks prior to
the tournament date. For any late application, the late fees (including escrows if maintenance is being requested) must also be
submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation
Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City
Youth Associations having first priority.
A $500.00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due eight weeks before the tournament
date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00
(or the $250,00), less any money for damages, will be returned after inspection and final City maintenance personnel costs of
the tournament have been determined by the Public Works Department.
. If the tournament organization is requesting a Non -Intoxicating Liquor License, it will be necessary to request Attachment A.
The City Council has adopted the following policy:
"Field reservation fees and the required escrow for tournaments shall be paid no later than eight weeks prior to the
tournament date. If the tournament is cancelled, the field reservation fee nor the Non -Intoxicating Liquor License Fee will be
returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new
sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred
by the City. Where tournament reservation fees are not required and a tournament is cancelled, the association or group is to
notify the City in writing at least 14 days prior to the date of the tournament".
If further information is needed, please contact the Parks Coordinator at (763) 755-5100. Application forms may be obtained
from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304.
" The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc.
` During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed.
• Regulations. Violations and Penalties Regarding (City Code Title 8 Chapter 4) use and occupancy of city parks are available
on the City of Andover's webpage at www.andovermn.gov
" PARKING REQUIREMENTS! The applicant may be required to provide parking attendants during the duration of the
tournament. multi -day, jamboree or event by hiring a company or providing association members to oversee the parking
operations at Sunshine Park and at Andover Station North facility to ensure that vehicles are parking in designated parking
areas only. All other parks/facilities may also require the association or applicant to provide parking attendants when it is
anticipated a larger group of spectators/parents are expected. The company that is hired or the association members that will
be working the tournament or event must always use the required MNDOT approved reflective vests. The parking attendants
will be responsible to contact the Anoka County Sheriff's Department when there is a conflict/issue/concern with parking.
Note: The association or applicant can provide other alternatives/options in writing to the City for approval which details how
the parking operations for this event will not impact the park/facilities and/or the area residents in which the parking attendant
requirements could potentially be waived.
Please provide parking operations alternatives/options here:
NO METAL SPIKES (UNLESS APPROVED BY THE CITY)
NO ALCOHOL
DATE TOURNAMENT DIRECTOR #1 (signature)
DATE TOURNAMENT DIRECTOR #2 (signature)
NOTE: If this is a one -day request. City staff has the authority to approve the application if there are no conflicts with other
previously approved applications.
nif2
Approved by City Council: 10/16/19
H/engineering/parks/application/softballtoumamentappl.doc
Parks Coordinator or other City Authorized Personnel
ATTACHMENT A
NON -INTOXICATING LIQUOR LICENSE - Applications for Non -intoxicating Liquor License must be included with this
tournament application. The fee for a tournament Non -intoxicating Liquor License is $25.00. The application must be made out
by a specific person (such as the Tournament Organization) and this person must be a resident of the City of Andover and
affiliated with an Andover league team or local organization. The application for the Non -intoxicating Liquor License will be sent
to the City Council and you will be contacted by the City Clerk if the license has been approved.
DRAM SHOP INSURANCE - Minnesota Chapter 340 requires the municipalities verify Dram Shop coverage for the sale of non -
intoxicating malt beverages.
ANDOVER PARK AND RECREATION COMMISSION
APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES
Group requesting use of facilities
Association President Phone (Home)
Print Name Phone (Work)
Phone (Mobile)
Association President (E-mail)
Signature
City State Zip
APPLICATION DUE DATES:
• FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER.
NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the
third Thursday in November.
• FOR SPRING AND SUMMER USE OF FACILITES - FIRST THURSDAY IN MARCH FOR
SOCCER, SOFTBALL, BASEBALL, AND LACROSSE.
NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the
third Thursday in March.
• FOR FALL USE — FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND
BASEBALL.
NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the
third Thursday in July.
It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of
the Park and Recreation Commission in scheduling is to allot the limited number of recreational
facilities in a fair and equitable manner, using compromise when necessary to accommodate the
maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may
be used to determine field allocation (see attached). Facility requests submitted by the due date with
this completed form will be given the highest priority. Subsequent requests will be filled on a first -
come, first -served basis if facilities are available. The sequencing of scheduling will be considered
with City youth associations having first priority.
Total number of participants expected in program this year
Total number of participants expected from Andover this year
Total number of participants in program last year
Total number of participants from Andover last year
Age brackets for participation
Number of game fields/rinks needed per week this year
Must indicate season start and end
Time slot desired (list 2 choices)
List specific fields/rinks being requested (refer to attached listing)
2.
Number of practice fieldstrinks needed per week this year
Time slot desired (list 2 choices) 1.
2.
List specific fields/rinks being requested (refer to attached listing)
1.
Please check all boxes that apply:
0 Request for waiving the Reauirements of the Guidelines for Field Usage by Youth Athletic
Associations requirements for one day requests or as determined by the Park Commission.
0 Request to waive fees for use of the fields/rinks. Note: Waiving of any fee must be approved by
the City Council.
0 Fees are not required for use of the fields/rinks
0 Fees are required as per City Code for use of the fields/rinks. (See attached fee schedule)
Note: Field/hockey rink (practice or games) use by any association or team is prohibited without
approval by the Park and Recreation Commission or its designee.
Note: Any organization and/or association that apply for use of a recreational facility will be required
to pay a fee as determined by the City Council for park security.
Note. PARKING REQUIREMENTS! The applicant may be required to provide parking attendants
during the duration of the season where needed by hiring a company or providing association
members to oversee the parking operations at Prairie Knoll Park and Sunshine Park to ensure
that vehicles are parking in designated parking areas only. All other parks/facilities may also
require the association or applicant to provide parking attendants when it is anticipated a
larger group of participants/spectators are expected. The company that is hired or the
association members that will be working the tournament or event must always use the
required MNDOT approved reflective vests. Parking attendants will be responsible to contact
the Anoka County Sheriffs Department when there is a conflict/issue/concern with parking.
Note: The association or applicant shall provide other alternatives/options in writing to the City for
approval which details how the parking operations for the season will not impact the
park/facilities and/or the area residents in which the parking attendant requirements could
potentially be waived.
Please provide parking operations alternatives/options here
DA"rE Parks Coordinator or other City Authorized Personnel
(For one day requests)
THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS
Approved: 1 /2000
Revised 4116115
Revised 11120118 (Approved by City Council)
Revised 1O116119 (Minor updates)
H ddve/engineering/parks/applications/rield usage application
ill Field Usage:
Adult Rec Play $75.00 per team, per season
$10.00 additional, per player, non-resident fee
Youth Rec Play $0.00 per team, per person
$0.00 additional, per player, non-resident fee
Note: Includes the use of fields for both lighted and non -lighted
Field without Lights (Private Use)
$15.00 per hour or
$75.00 per day
Field with Lights (Private Use)
$20.00 per hour or
$100.00 per day
Rental Eauioment for Tournament
Litter
$6.00 per tournament
Lime
$7.00 per bag
Drag
$3.00 per tournament
Hose and Nozzle
$3.00 per tournament
Batter's Box
$3.00 per tournament
Tournaments
No Field Maintenance/Adult
$275.00 tournament fee for the park plus
$200.00 field usage fee per field
No Field Maintenance/Youth
$275.00 tournament fee for the park plus
$100.00 field usage fee per field for youth organizations not affiliated with
Andover Youth
With Field Maintenance/Adult
$650.00 tournament fee for the park plus
$200.00 field usage fee per field plus
$300.00 escrow per field for additional maintenance (see tournament app.)
With Field Maintenance/Youth
$650.00 tournament fee for the park plus
$100.00 field usage fee per field for youth organizations not affiliated with
Andover Youth
Note: 1 day tournaments will be charged 75%of the tournament and field
Adult Rec Play $75.00 per team, per season
$10.00 additional, per player, non-resident fee
Youth Rec Play $0.00 per team, per person
$0.00 additional, per player, non-resident fee
Note: Includes the use of rinks for both lighted and non -lighted
Rink without Lights (Private Use) $15.00 per hour or
$75.00 per day
Rink with Lights (Private Use) $20.00 per hour or
$100.00 per day
Tournaments
No Rink Maintenance/Adult $200.00 tournament fee for the rink or rinks plus
$100.00 rink usage fee per rink
Page 15
No Rink Maintenance/Youth $200.00 tournament fee for the rink or rinks plus
$100.00 rink usage fee per rink for youth organizations not affiliated with
Andover youth
With Rink Maintenance/Adult $400.00 tournament fee for the rink or rinks plus
$100.00 rink usage fee per rink plus
$300.00 escrow per rink for additional maintenance (see tournament app.)
With Rink Maintenance/Youth $400.00 tournament fee for the rink or rinks plus
$100.00 rink usage fee per rink for youth organizations not affiliated with
Andover youth plus
$300.00 escrow per rink for additional maintenance (see tournament app.)
Note: I day tournaments will be charged 75%of the tournament and rink
Park Dedication Fees:
Single Family Residences
$4,806.00 per unit
Town Home and Twin Home
$4,806.00 per unit
Apartment (Multi -Family)
$4,806.00 per unit
Lot Splits
$4,806.00 per unit
Commercial/Industrial
$14,417.00 per acre or 10%of market value of land, whichever is less (per
Ord. 10 Sec.9.07.5)
Collected pursuant to development contractor
Page 16