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HomeMy WebLinkAboutFebruary 17, 2022C I T Y O F • ND OVEN 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755.5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting February 17, 2022 7:00 P.M. Meet at Andover City Hall 1. Cali to Order 2. Oath of Office/Newly Appointed Commissioners 3. Election of Chairperson and Vice Chairperson for 2022 4. Resident Forum 5. Approval of Minutes (11-18-21) 6. Agenda Approval 7. Community Center 4"' Quarter Report/Administration 8. Consider 2021 Tournament Applications for Softball/Baseball 9. Discuss Administrative Approval for Tournament Applications 10.Anoka County Sheriffs Department 4th Quarterly Report 11. Park Dedication Improvement Fund 4th Quarterly Report/Finance Department 12.Outstanding Items 13. 14. Chair's Report 15. Adjournment ANL6 6 1 YA 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER. MINNESOTA 55304 • (783) 755-5100 FAX (783) 755-8823 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commissione OFROM: 7 SUBJECT: Jim Dickinson, City Administrator Pre -Audit December 2021 Andover Center Update m nity DATE: February 17, 2022 INTRODUCTION• Attached for Commission review is the Andover Community Center (ACC) Budget Summary Report for Budget Year 2021. The report reflects activity through December 2021, comparative data with December 2020 and audit data reflecting the entire year of 2020. As the Commission well knows, the year 2020 was a difficult year, in part because of the expansion construction, but heavily with imposed COVID restrictions shutting down the entire facility mid - March of 2020 and then finally allowed to reopen in a restricted capacity early January 2021. The ACC has now been operating for nine months since the reopening, thus making the current year (2021) activities difficult to compare with only the first three months of 2020 containing full operations. Now reporting October 2021, comparative data with 2020 is difficult to compare due to the State imposed 2020 COVID shutdowns of the facility. The actuals through December 2021 when compared to the 2021 Budget are favorable relative to revenues, expenditures are below budget. In Administration's opinion, while the expenditures are below budget, which may look good from a budget perspective, but is not reflective of how Administration would like to see the facility operate. Having adequate staffing was a challenge during 2021, and while the financial result was positive for 2021, the stretching of the current staffing to produce the result is not sustainable. Also provided is an ACC historical perspective of actual costs dating back to 2015. This is the reporting previously provided to the ACC Advisory Commission. This report also provides history on debt service payments and the property tax levy assigned to debt and operation. Please refer to the attached ACC Facility Update for Major Events. Walking track activity through December is identified as well. ACC has a full fall/winter schedule for the 2021-22 Prime Season and does fine-tune the schedule as facility users may release times. Efforts are on -going to fill non -Prime hours, ACC is working with various groups to fill the non -prime hours before school all fall/winter long, as well as filling 2022 Spring and Summer availability. Other ACC Hiahliahts:.... As ACC moves into 2022 the ACC continues to be busy, our busiest 3 months of the year are just ahead. Youth and high school hockey seasons are just beyond the mid -way point of their seasons with both rinks booked up 7 days a week. ACC has seen record numbers at our open skate sessions and even the daytime "non -prime" open sessions have been busier than normal. In the field house our volleyball club, MN Premier is rolling with practices 4 nights a week and multiple tournaments thru March. AAA Basketball has record numbers and with that has more gym hours scheduled than ever before. They started up on January 15th and run through early March. In addition, the Anoka Hennepin Mustangs and Andover Girls Traveling Basketball are at the mid -season point as well. The North Suburban Home Show is back again this year, scheduled for March 12th. Meeting room groups are picking up, birthday parties are back, pickleball is back, and the walking track usage is popular with the cold weather. PROGRAMS - ACC lost some skating instructors and due to that are not offering winter skate lessons. It is our full intention to be back mid -March with a spring session. To help, this winter ACC is bringing in our lead skating instructor on Wednesday nights, during our open skate sessions. She is offering free tips to skaters and recruiting new students along with potential helpers. The winter soccer program started up Jan 15th, and we have 112+ kids currently registered. We will also offer a spring session starting mid -March in the Sports Complex on the turf. Daily pickleball is back strong, we have started up our beginner lessons, skills and drills sessions along with both beginner and advanced open pickleball sessions throughout the week. Subway was done at the end of October. Staff has had conversations with some local business, local booster clubs and concessions operators and AHS. We have yet to find a partner that felt they could take this on. Concern over staffing and just the timing with all the Covid issues and mandates is the primary reason the concessions remain vacant. We continue to explore options; in the meantime, we have added additional vending and are restocked twice a week versus the traditional once a week. STAFFING - ACC recently lost our long-time Asst Manager, Dan to another opportunity. As we look to fill that position, we continue to have a shortage of part time staff. Weeknights are short but manageable, however the weekends are a real problem. With as busy as the facility is and the extending weekend hours it has been a challenge. Staff is taking each week one at a time and adjusting work hours as needed to get through the weekends. SCHEDULING - Scheduling for summer 2022 and winter 2022-23 has started, looking to get a head of the game a bit to help ensure we keep all our prime -time hours sold at close to 100% and find new users and programs to keep building our non-prime/summer usage. ACTION REQUESTED Administration will review the staff report and discuss the attached reports with the Commission at the meeting. Attachments CITYOFANDOVER Comm .ally Cenler Bulger Summaq Tebb Budget Year 2021 I M20 2021 REVENUES Budget Dec YID %Bud Audit Budge) Dee YTD %Bud Charges for semlces Ice Reel 3 470J00 5 361,796 77% 5 361.7% 3 668.000 5 823357 123% TurfRaml - AIR - 70,000 3.782 5% Track 301 We 301 3,95D .18 Fiekll. Remal 218.000 133.126 61% 133,126 270000 220.527 82% Pmslwp 12.000 4.394 37% 4,394 15.000 91606 64% Vemliag BAN 6,148 47% 6,148 16,000 7,763 49% Adv isiag 39.600 8,0D0 _ 21% 8.000 50.000 94.700 169% Toml Clmtges foraervien 752,J00 513,765 68% 513.765 11099.000 1,134.195 106% N.M.. 140.000 110.781 79% 110.781 140.000 122.139 87% Torul revrnum $92.300 624.546 70% 624.546 1,229.000 1176J24 104% E)fPENDITCRES Budget 2020 Dee VTD %Bud Audit Budge 3g2) Dec YID %Bud Cu era: Salaries&hene0ts 629.2% 503.843 80% 503,842 757,753 692.744 91% Dqu,mmentxl 79.100 74.809 95% 14309 [05,100 82.655 79% Opemt6rg 486075 345,593 71% 345583 635.197 515J08 81% PMfemioaal mrvicea 121MO 129.361 107% 129.261 144.375 85.130 59% Clpimlouday 130.000 100.000 77% 100.000 W. C.1 1,445.471 1,153,500 90% 1.153500 L642.425 IJ75,837 94% Reverse over(ueder)u me (553.171) (518.954) 96% (528,954) (413,425) (99.513) 24 Other fuwaing mnerces(uso) Ckw,ml Pmpeny Tax levy - Na - ISS300 154534 100% Ievcmmem income - 6,793 eye 6.793 - 1.094 do Renal f Lease Pyad 638.000 635,629 100% 635,619 638,000 635,026 10D% Transfers out 1300.DD0) (300.000) 100% (300,0D01 (300,000) ()0B000) 100% ymol 0lmncing wtvves(uses) _._ 338.000_ 342.4P 30f%_ 342.411.. 493M -. __. 490.634 100% __... .. _. 1330J00 1.253,901 1266.969 2,022,000 2,053.911 1,745A71 1,451.5D0 1.453.500 1.942,425 1,675.837 C3TY OFANDOVER, Sm114ESOTA AndmwCam000iryCmta/ YMCA B(mtial Compmisoo 2015 2016 2017 2018 2019 2020 2021 2021 Amet Actual Actual Actual AtmW Atonal BOdM Dec-YTD Ee:vama: Charges for mv(as tie ltmnl Tmfgmmi S 400,619 - t 405,990 S 392,828 S 435,716 S 442995 S 361,796 S 668,000 E 823,857 Tmck - - - - 70,000 3,782 Fuddhouse Ream! - 187,007 - 199.286 215.089 218,667 220,225 301 133,126 270000 3,950 22OX7 Peoshop Ve-U-8 9,258 %279 9,412 8,588 9.217 9,192 81606 7,470 9,680 8.427 4,394 6,148 15,000 16.000 9,606 Advertising 31758 26,450 38919 34,000 40,850 81000 50.0W 7,763 84,700 CMges for SWAM 637MI 649,726 665,165 704,459 722,177 513,765 1,089,000 1,154,195 Misallsvmus 174,789 136552 136,149 144768 131386 110,781 140,000 122,139 Totaltwmues 912,709 786,278 801314 847227 853,563 624,546 1229,000 1,276,324 _ Expeoditm6: c mmC Saleria&bme8ta 439,304 451,332 481,926 501,108 533,044 503.942 757,753 692,744 Depummtd 74,949 77,945 65,612 76,448 66,570 74,909 I05,100 92,655 OPerstlo8 Pmfeeaipmiservla4 388,492 142,6M 364,935 106,331 364,242 125,034 352.067 104,076 330.094 77,818 345,598 129,261 635,197 154,375 515" 85,130 Capital om1aY 47959 49W 11,442 39,889 100,000 Qmmt I,045,347 1,048,452 1,041,714 1,045,141 1. 447,404 1,153,500 1,652,425 1375937 Ravma over mda (232,638) 174 40400 197914 193841 526 54 423425 99 13 Odter fimncmg sources (uses) CamARopatyTw Low - - - - 155,000 154,534 mvammtlnmme (1,079) 2,190 2,779 5,780 16,107 6,793 _ 1,094 RmW/Lost Pymt 638,220 640,303 641,691 637,150 636,803 635,629 638,000 635,026 7)snsms ant (300900) (300,000) (3W- ) (300000) (300,000) (300.000) (300AM (30000 TOW financing somom(usa) 337,142 342493 344,47) 342930 352,910 342,422 493,000 4M654 Ner mmets(de¢anm)in OOtd balaoa 104,504 9%319 104,070 145,016 159,069 (l86,532) 69,575 391,141 Food 6elaam(deficlt)- Sammy 1 (48364) 56,140 136459 2405529 395,545 544,614 358,092 358,082 Flmdbalama(de0e0)-Dwmrt1a3l S 56,140 E 136,459 S 240529 E 385.545 $ 544.610 S 358.0ffi S 427.657 S 749223 Pmd BalanaDeonl FB-Replse Eaa6YComam Spa S 143,702 S 1"9 $ 179,283 S 173,560 S 200,606 5 190,067 S 215.067 $ 215,067 FB-Uoassigoed (57,5621 (17,990) 61246 211995 344AOS 168,015 212590 534,156 S 56140 S 136.459 S 240529 S 385SI5 S 14 S 358082 S 427.657 E 749223 Debt Service Psymme 2012C GO Absummt Benda W+1) S IX4y06 S 1,216,506 S 1,213,731 S 1,211,491 S 1,208,931 S 1,215981 $ 1,212,631 t 1912,631 2019AOOA6NemmtBomh(P+Q 919725 S 1214.906 E I I S 1 13731 t 11 I S 1.590.150 2�356 E 03ISi� PmpeetyTasLevy 2012C 00 Abammmr Bonds S 975,632 S 977,332 S 974,418 S 972,055 $ 969378 S 976,780 S 973263 S 973,263 2019A 00 Abatemmt Binds - - - - 1,001,090 976966 Cm�trymm OOPeretims �976,9066_ 0 S 975,632 S 9n332 S 974A18 S 7n.055 S 9b9378 S 1.977.870 S 105 Pre-AOdB t� COMMUNITY CENTER FACILITY UPDATE DECEMBER 2021 DEC 2-AHS GIRLS HOCKEY VS. ROGERS DEC 3-FLEX HOCKEY DEC 4-AHS GIRLS VS. WARROAD DEC 4-5-HOLIDAY CRAFT SALE DEC 7-AHS GIRLS VS. ARMSTRONG DEC 9-AHS BOYS VS. OSSEO DEC 10-AHS GIRLS VS. EDEN PRAIRIE DEC 11-AHS BOYS VS HOLY FAMILY DEC 14-16-AAA IN-HOUSE GIRLS BASKETBALL PLAYOFFS DEC 18-AHS GIRLS VS ELK RIVER DEC 19-MN PREMIERE V'BALLJAMBOREE DEC 21-AHS BOYS VS. DULUTH EAST DEC 23-AHS BOYS VS. BLAINE DEC 23-JAN 2-NO SCHOOL -EXTRA DAYTIME ACTIVITIES DEC 25-FACILITY CLOSED DEC 29-MN PREMIERE V'BALL CAMP DEC 31-HOMETOWN HOCKEY -NEW YEARS FESTIVAL TRACK CHECK IN IS REQUIRED. MONDAY-FRIDAY, 6 30AM-4 30PM. NUMBERS BELOW REFLECT THOSE CHECKED IN DURING THESE TIMES. JAN 1619 FEB 2068 MARCH 1571 APRIL 982 MAY 471 JUNE: 462 JULY SOB AUG 496 SEPT:666 OCT 496 NOV: 939 DEC 1494 JAN 14-INDOOR SOCCERIWINTER SESSION -REGISTRATION IS OPEN COMMUNITY CENTER FACILITY UPDATE JANUARY 2022 JAN 6-AHS BOYS HOCKEY VS. TOTINO-GRACE JAN 8-9-MN PREMIER V'BALL TOURNAMENT JAN 13-AHS BOYS HOCKEY VS ARMSTRONG JAN 14-AHS GIRLS HOCKEY VS STILLWATER JAN 1 S-AHS BOYS HOCKEY VS. ANOKA JAN 1 S-WINTER SOCCER PROGRAM STARTS JAN 1 S-AAA BASKETBALL LEAGUE -SEASON STARTS JAN 17-HOMETOWN HOCKEY-2022 TRYOUTS JAN 18-AHS GIRLS HOCKEY VS. BLAINE JAN 22-AAA BASKETBALL LEAGUE JAN 27-AHS BOYS HOCKEY VS. ELK RIVER JAN 29-AHS BOYS HOCKEY VS, ROGERS JAN 29-AAA BASKETBALL LEAGUE JAN 30-MN PREMIER V'BALL TOURNAMENT JAN 31-AHS GIRLS HOCKEY VS OSSEO TRACK TRACK CHECK IN IS REQUIRED. MONDAY-FRIDAY, 6 30AM-4 30PM. NUMBERS BELOW REFLECT THOSE CHECKED IN DURING THESE TIMES. JAN 1619 FEB 2068 MARCH:1671 APRIL 982 MAY: 471 JUNE: 462 JULY 508 AUG 496 SEPT 556 OCT 496 NOV: 939 DEC: 1494 PROGRAMS JAN 15-INDOOR SOCCERI WINTER SESSION -118 KIDS -SOLD OUT E COMMUNITY CENTER FACILITY UPDATE FEBRUARY2022 FEB 3-AHS GIRLS HOCKEY VS WAYZATA FEB 5-AHS BOYS HOCKEY VS CENTENNIAL FEB 5-AAA IN-HOUSE BASKETBALL FEB 10-AHS GIRLS HOCKEY -SECTION PLAYOFF FEB 12-AHS GIRLS HOCKEY -SECTION PLAYOFF FEB 12-AHS BOYS HOCKEY VS MAPLE GROVE FEB 12-AAA IN-HOUSE BASKETBALL FEB 13-MN PREMIERE VOLLEYBALL TOURNAMENT FEB 19-DI0 YOUTH HOCKEY PLAYOFFS FEB 19-AAA IN-HOUSE BASKETBALL FEB 20-D10 YOUTH HOCKEY PLAYOFFS FEB 22-AHS BOYS HOCKEY -SECTION PLAYOFFS FEB 26-D10 YOUTH HOCKEY PLAYOFFS FEB 26-AAA IN=HOUSE BASKETBALL FEB 27-MN PREMIERE VOLLEYBALL TOURNAMENT TRACK CHECK IN IS REQUIRED, MONDAY-FRIDAY, 6 30AM-4 30PM. NUMBERS BELOW REFLECT THOSE CHECKED IN DURING THESE TIMES. JAN -1846 FEB-TB D 2021 TOTAL CHECK IN-11,661 MARCH 24-SPRING LEARN TO SKATE STARTS MARCH 26-SPRING INDOOR SOCCER STARTS C I T Y NDO 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755.8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission Cc: David D. Berkowitz, Director of Public Works/City Engineer�� FROM: Jason Baumunk, Parks & Streets Operations Manager SUBJECT: 8. Consider 2022 Softball/Baseball Tournament Applications DATE: February 17, 2022 INTRODUCTION The Park and Recreation Commission is requested to consider approving the 12 softball and baseball tournament applications for the upcoming 2022 softballibaseball season as requested by the Andover Athletic Association (AAA), Andover Baseball Association (ABA), Andover High School (AHS) and The Invisible Wounds Project. DISCUSSION Tournament applications are due by the i st Friday of January for the upcoming summer season. We extended that to February 3r4 this for the 2022 season. Listed below are the 12 applications (4 from ABA, 5 from AAA, 2 from Andover High School and I outside organization) along with the dates that have been requested for the tournaments. - April 29-30 AHS Husky Classic V an JV. Fields 1-6 at Sunshine Park. Wavier of fees requested. - May 22-23 AAA Spring Jamboree. Fields 1-6 at Sunshine Park. - May 28 AHA/MSHSL Section 7AAAA Tournament. Fields 1-4 at Sunshine Park. Wavier of fees requested. - June 3-5 ABA A -Town Classic Tournament. Fields 1-6 at Sunshine Park, City Hall Park Complex -Field #7. - June 17-19 AAA Fastpitch. Fields 1-6 at Sunshine Park, City Hall Park Complex -Field 47 and Eveland Fields (north, middle, and south) - June 24-26 ABA Anders FLAA Tournament. ASN (west, middle, and east fields), Hidden Creek North Park, Pine Hills South Park, Shadowbrook East Park -North Field, Timber Trails Park. - June 24-26 AAA Slow -pitch End of Season Tournament. Fields 1-6 at Sunshine Park and City Hall Park Complex -Field #7. - July 9-10 ABA Andover Baseball Celebration Weekend/Fields 1-6 at Sunshine Park. - July 16-17 AAA State Qualifier Fast Pitch. Fields 1-6 at Sunshine Park, City Hall Park Complex -Field #7 and Eveland Fields (north, middle, and south) - July 23-24 AAA State Tournament Fast Pitch. Fields 1-6 at Sunshine Park, City Hall Park Complex -Field #7 and Eveland Fields (north, middle, and south) - August 5-7 ABA Sunday Sandlot Tournament. ASN (west and middle fields) - August 20 The Hero's Tourney -Invisible Wounds Project. Fields 1-4 at Sunshine Park. Wavier of fees requested. Note: The Andover Family Fun Fest is tentatively scheduled for July 8' & 9' Copies of the tournament applications are available at City Hall if you would like to review any of them. Feel free to contact Jason Baumunk and copies can be sent directly to you by e-mail. Staff will have their annual meeting with each association to discuss maintenance and expectations along with addressing parking issues that may come up during the tournaments. The City currently has a damage deposit in place for all applicants as required. None of the tournaments have indicated a need for field maintenance from the City. The City Council must approve waiver of reservation fees. The Park & Recreation Commission can recommend to the wavier to be sent to Council for approval. ACTION REQUIRED The Park & Recreation Commission is requested to approve the 12 tournament applications for the upcoming 2022 softballfbaseball season and give staff direction on fee waiver requests. Respectfully submitted, Jason Baumunk Cc: Connie Huberty, AHS (Copy sent by e-mail) Jason Strasser, AAA (Copy sent by e-mail) Heather Textor, AAA (Copy sent by e-mail) Chris Hagestuen, ABA (Copy sent by e-mail) C I T Y NDO 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer�3 FROM: Jason Baumunk, Parks and Streets Operations Manager SUBJECT: 9. Discuss Administrative Approval for Softball/Baseball Tournaments DATE: February 17th, 2022 Administration is requesting the Park & Recreation Commission discuss changing the current process for approving Baseball and Softball tournament applications. DISCUSSION Current practice is for staff to receive, verify, and prepare the tournament applications to be presented to the Park & Recreation Commission for final approval. The current process is time consuming, and Administration feels the approval of the applications can be done in a more cost effective and efficient as an administrative approval. There are circumstances that would still be brought forward for Park & Recreation Commission input and approval. The following items would continue to be brought forward: Conflicting dates requested that cannot be resolved by staff. Request for waiver of fees as required per the application. Special requests outside the normal Tournament, Multi -Day, and Jamboree Application Form. ACTION REQUESTED The Park & Recreation Commission is requested to allow staff to approve completed Baseball/Softball Tournament, Multi -Day, and Jamboree Applications through an administrative approval if all the required criteria is met. Respectfully � submitted, 3 Jason Baumunk Aq O DATE: `0 TO: FROM: SUBJECT: January 26, 2022 City of Andover, Parks Department Laura Landes Anoka County Sheriffs Office Andover Park Activity Quarterly Report October 1 through December 31, 2021 The following is a list of reports generated by the Anoka County Sheriffs Office regarding city park activity for the 4th quarter. ate: Time. Location. Case Number: 10.01 10:32 pm Sunshine 21222726 A caller reported a fight at the location. The deputy arrived and located three juveniles. They werent fighting, they were dancing in the rain. 10.03 11:16 am Sunshine 21223821 A deputy was called to a medical at the location. A player was rendered unconscious. The deputy stayed with the victim until the ambulance arrived. 10.03 3:22 pm Oak View 21223968 A resident reported a suspicious female in the park possibly smoking narcotics. The deputy arrived and located the woman who was smoking an a-cig. 10.05 7:02 pm Oak View 21224983 A resident reported someone in the park smoking crack cocaine. The deputy arrived and did not locate anyone. 10.05 9:00 pm Creek View Crossing 21225938 A caller reported a suspicious vehicle with two occupants possibly smoking marijuana. The deputy arrived and located the occupants. There were no signs of marijuana use or criminal activity. 10.07 7:17 pm Sunshine 21227691 A caller reported finding a cell phone on the bleachers. A deputy responded to collect the phone and placed it in found property. 10.12 8:32 am Sunshine 21231196 A deputy was called regarding a delayed damage to property report. A city employee observed three individuals kicking spindles out of the gazebo. He was able to provide a description and the school resource officer identified three suspects. 10.12 2:13 pm Prairie Knoll 21231464 A caller reported a suspicious male in the parking lot trying to talk to the kids. The deputy arrived and the male was gone. Information was taken and passed along. 10.14 4:23 pm Lund's North 21233254 Deputies were called to the park due to two motorcycles and a four -wheeler in the park tearing it up. When they arrived, three juveniles were located. They admitted they were riding in the park and their parents were contacted. The juveniles were advised to bring the vehicles back to where they were stored, and the parents picked them up there. All three were issued citations. 10.15 7:41 pm Cedar Crest Estate 21234249 A deputy was called to the location because a resident found a bike. The deputy picked it up and brought it to the found property room. 10.15 4:20 pm Pine Hills North 21234109 A caller reported two vehicles driving recklessly in the park. The deputy arrived and did not locate any vehicles. 10.15 9:03 pm Sunshine 21234298 A deputy was called to a report of a male with a chest injury. The deputy assisted until the ambulance arrived. 10.18 8:29 pm Crooked Lake Boat Landing 21236780 A caller reported a suspicious man walking in the cattails. The deputy arrived and did not locate anyone at the location. 10.25 10:06 am Oak Bluff 21241771 A caller reported tire tracks in the grass at the park. The deputy arrived and observed the marks but no vehicles. The park was roll -called for extra patrol. 10.26 5:18 pm Wild Iris 21243007 A deputy was asked to check the welfare of a male in the park, possibly homeless. When the deputy made contact, the male was laying in a sleeping bag. He stated he was just resting and was about to go to a friend's house to stay the night. 11.23 7:35 am Prairie Knoll 21265726 A caller reported an occupied suspicious vehicle. The deputy arrived and found a female in the driver's seat passed out. Field sobriety tests were conducted and failed. She was arrested for a DWI. Drug paraphernalia and meth were also found in the vehicle. 11.23 8:56 pm Kelsey Round Lake 21266346 A male called stated he was at the park because he didn t feel safe at home. Deputies arrived and spoke with him. It was determined that the male was having a mental health crisis and an ambulance was called. 12.11 9:23 am Round Lake Boat Landing 21280111 A deputy observed a truck partially submerged at the boat launch. He made contact with the driver who stated he was trying to pull his icehouse off the lake and misjudged where the end of the launch was. He had a private tow coming and did not need any help. 12.11 11:13 pm Prairie Knoll 21280720 A caller reported he locked his keys in his vehicle and needed help getting inside. A deputy went and was able to unlock his car. cc: Commander Lenzmeier C I T Y ,ND O 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANOOVERMN.GOV TO: CC: t� FROM: SUBJECT: DATE: Park & Recreation Commission Jason Baumunk, Streets / Parks Manager Lee Brezinka, Finance Manager 2021 Fourth Quarter Financial Report - Unaudited February 17, 2022 Quarterly review of the Park Improvement Fund. DISCUSSION Attached are the Project Commitment Listing Report, Balance Sheet, and Revenue and Expenditure Reports for the Park Improvement Fund as of December 31, 2021. ACTION REQUESTED Informational data provided and no formal action is needed. Respectfully submitted, City of Andover 114� � Lee Brezmka Attachments: Park Improvement Fund - Project Commitment Listing Park Improvement Fund - Balance Sheet Park Improvement Fund - Revenues Park Improvement Fund - Expenditures Fund Balance Additional Revenues Anticipated Anticipated Park Dedication Fee - Residential Anticipated Park Dedication Fee - Commercial Donation / Grant Capital Projects Levy for Park Improvements Rose Park Tower Rental Interest Total Funds Available Projected Commitments Rose Park Tower Rental balance Prairie Knoll Park Parking Lot 20.18 Pickleball Study 21-15 Bleachers Pine Hills North Parking Lot Annual Miscellaneous Projects Operating Transfer Out CITY OF ANDOVER Park Improvement Fund Project Commitment Listing December 31, 2021 - UNAUDITED Actual $ 1,022,357.64 Collected Budget To Date $ 139,000 $ 822,660.00 - - 13,353 78 - 15,000 15,269.59 - 13,121.42 - 4,213.00 - 154,000 868,637.79 1,022,357.64 Carryfowards/ 2020 Reserved Budget Adjustments Actual Amount 64,673.94 - 54,673.94 230,000 (17,601.50) 128,679.98 83,718.52 10.000 7,173.25 2,826.75 3,353.78 3,353.78 - 10,000.00 5,764.50 4,245.50 15,000 20,015.04 - 202,604 202,604.00 - $ 457,604 50,426.22 387,580.55 Total Dollars Allocated for Park Projects Park Improvement Funds Available For Future Projects: 2/7/2022 2021 Park Improv 4th Oh 145,464.71 $ 876,892.93 CITY OF ANDOVER Park Improvement Fund Balance Sheet December 31, 2021 - UNAUDITED Assets: Cd1 7TIT Cash - Reserved $ 145,464.71 Cash - Unreserved 887.132.96 Total Cash 1,032,597.67 Interest ( Tax Receivable 335.47 Due from Other Governments - -Total Assets ; : 1 Q32,933.l4 Liabilities and Fund Balance: 1-Iab018es Accounts Payable Deferred Revenue $ 10,422.33 153.17 Total 6abllities '..'- 9Q5TB.SU Fund Balance Fund Balance 12-31-20 Excess of Revenues Over (Under) Expenditures 721,300.40 301,057.24 ,Total Llabilillas and Fund Balance, _ , >; 9 U32,9,33,, 217/2022 2021 Park Improv, 4th Qtr Revenues: CITY OF ANDOVER Park Improvement Fund Revenues December 31, 2021 - UNAUDITED Property Tax! Fiscal Disparities- Current July Tax Settlement Dec Settlement Accrual Subtotal 54365 - Park Dedication Fees 17295 Ward Lake OR 2225 - 167th Ave Shadowbrook North Winslow Cove 2nd Meadows of Petersen Farms Catchers Creek West Country Oaks North 4th Oakview Acres Meadows at Nightingale Andover Village Subtotal 10 - Interest Incom 1 st Olr 2nd Otr 3rd & 4th Otr Subtotal 58105 - Rental Verizon Tower Rental - Rose Park Subtotal Miscellaneous Donation - AFA Pine Hills North parking lot Donation - ABA bleacher Subtotal Budget 15,000.00 136,600.00 S 8,000.30 7,086.99 182.30 15,269.59 3,415.00 4,400.00 20,850.00 3,415.00 76,450.00 27.800.00 90.350.00 96,8W.00 83,6W.00 215,BD0.00 622,680.00 (578.00) 1,621.00 3.170.00 4.213.00 13.121.42 13,121.42 10,000.00 3.353.78 5 13.353.78 Total Revenues E 151,600.00 8 888,837.79 2f7f2022 2021 Park Improv 4th Otr CITY OF ANDOVER Park Improvement Fund Expenditures December 31, 2021 - UNAUDITED Exoendltures: 61020 - Supplies - Operating • BSN Sports - Bike Rack BSN Sports - Bleachers • St Croix Rec- Sunshine Park playground equipment ' Wells Fargo - Hawkddge Park Subtotal 63005 - Professional Services North Valley, Inc - Prairie Knoll Park Subtotal 63010 - Contractual Services WSB & Associates - Pickleball Study Division 16 Electric - Prairie Kroll Park - Parking Lot Wells Fargo - Prairie Knoll Park - Parking Lot MN Playground - Hawkddge Park - shelter, concrete WSB & Associates - Pine Hills Parking Lot Division 16 Electric - Hawkridge Park - Canopy Lights Signs - Prairie Knoll Park Parking Lot North Valley, Inc - Prairie Knoll Park Anoka Co Parks - Dog Paris - Outdoor Lighting Subtotal 63015 - Publishing ECM - Prairie Knoll Park Budget 15,000.00 240,000.00 551.07 3,353.78 898.50 257.94 5,081.29 117,458.48 117,458.48 7.173.25 92&50 204.98 10,117.70 5,754.50 700.00 1,605.68 8,291.09 7,489.83 42,265.53 191.25 191.25 67101- Operating Transfer Out 202,604.00 202,604.00 total Erzjrertditd s -- ` "Rove nuesOver Expenditures - Miscellaneous Projects 2/7/2022 2021 Park Improv 4th Otr 9k_N-D0VE^ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer�� FROM: Jason Baumunk, Parks and Streets Operations Manager SUBJECT: 12.Outstanding Items DATE: February 17, 2022 Issues list as of 02/14/22 COMPLETED PROJECTS — ON -GOING PROJECTS — Rose Park Playground Improvements (2022) — Working with vendors on a playground design and options including pricing. Prairie Knoll Park Playground Improvements (2022) — Working with vendors on a playground design and options including pricing. Strootman Park (MM — The neighborhood committee was sent several playground options that would fit in the available space. The neighborhood came up with some options and an order is being put together with Gametime. ON -HOLD PROJECTS — None at the time. • Bike Youth/Trail —Project will be worked on in the spring. OTHER ITEMS OF INTEREST — • Update of Pedestrian Trails: ❖ 2023 or Beyond — Kelsey Round Lake Park Trail. The reconstruction of the trail will most likely be pushed out for reconstruction for another 3-5 years. Staff met with the MN DNR staff recently to evaluate the condition of the existing boardwalk and the trail. The DNR representative indicated that the boardwalk and trail are beyond repair and indicated that both would be eligible for a DNR funding by applying for an Outdoor Recreation Grant. Staff will apply for the funding for the boardwalk as part of the 2022 grant applications (construction would be in 2023). The trail replacement could be applied for in early winter of 2023 or 2024 since most likely only one application would be awarded at a time and not in the same year. Also, by applying for grants in different years, the City can determine how they would fund both projects at part of the 5-year Capital Improvement Plan since the City will be responsible for a portion of the matching grant for the reconstruction. f• Coon Creek Restoration Proiect — The Coon Creek Watershed District is currently working on improvements to the creek along the Tom Anderson trail throughout the winter. One small section of trail closed for this project that they will be using as their access point. They do have a second access point on the east end of the Tom Anderson Trail off the Tamarack St. cul de sac. • Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility — The Commission will need to consider a park to meet at in 2022. If you have any questions or comments regarding any of the items mentioned above or any items relating to parks or projects, feel free to contact Jason Baumunk or Dave Berkowitz at the City. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e-mail as to discussions of various projects the City Council has been working on or is considering. • Sunshine Park Ballfteld Fencing 2021 Park & Recreation maintenance budget money was carried forward to replace the backstop fencing at fields 1-4 at Sunshine Park in 2022. This will include 80' of the fence along the baselines. Staff determined the fence was getting curled out enough that it is starting to become a safety hazard. Update on Great River Greening Grant -Funding for invasive species management The City received a grant with Great River Greening (GRG), as a part of a multi -partner, Metro Big Rivers partnership under the Outdoor Heritage fund. As part of the Strootman and Timbers Parks Habitat Enhancement Project (City project 21-51) and grant in conjunction with project partner Great River Greening, the hired contractor will be doing some tree harvesting at Strootman Park. This will involve removing select mature Siberian elm and black locust. Also, we will be doing a thinning of the red pine stand. This is all part of forest management and timber stand improvement (TSI). Also, invasive buckthorn and prickly ash will be removed by the contractor in the woodland area and select, scattered areas of Timber Rivers Park. This will be accomplished by a forestry mower and hand cutting with chainsaws. Some of the woodchips that are generated may be used on site for landscaping and trails. More work will be done in the spring/summer, including prairie restoration and native shrub planting. The grant is in the amount of $93K and expires in June of 2025. The City will contribute $6K cash and in -kind time over the course of the project. Note: If you have any items that you would like to add to the list, let me know at the meeting. Weekly Parks Maintenan ndaft (.Ta on Ba am unk) O1/03/2022 • Most of the week was spent in snow and ice control. • Trails plowing was worked on throughout the week, and all were finished by Thursday. • Ice rinks are open and continue to be flooded overnight. They are in good shape and getting used. O1/10/2022 • Most of the week was spent in snow and ice control. • Trails plowing was worked on throughout the week. • Ice rinks are open and continue to be flooded overnight. They are in good shape and getting used. 01/17/2022 • Trash and recycling were serviced at all locations. • Trails plowing was worked on throughout the week. Widening out trails and opening intersections for future snow storage. • Ice rinks are open and continue to be flooded and maintained. They are in good condition after the 40+ degree weather. • Rinks will be cleared during the full plow Saturday, so they are open for the long holiday weekend. 01/24/2022 • Trash and recycling were serviced at all locations. • Trail plowing was worked on throughout the week. Widening out trails and opening intersections for future snow storage. • Ice rinks are open and continue to be flooded and maintained. They are in good condition still. 01/31/2022 —No report for the week. Manager out of the office all week. 02/07/2022 • Trash and recycling were serviced at all locations. • Trail plowing was worked on throughout the week. Widening out trails and opening intersections for future snow storage. • Ice rinks are open and continue to be flooded and maintained. They are in good condition still. • Park buildings are being worked on inside. Replacing old ceiling tiles, painting and cleaning was worked on at Sunshine Park and moving onto the ASN building. • 2022 CIP equipment orders are getting finalized. Low to no inventory has made finding equipment challenging. 02/10/2022 • Trash and recycling were serviced at all locations. • Widening out trails and opening intersections for future snow storage continued this week. • Ice rinks are open and continue to be flooded and maintained. They are in good condition still. • Park buildings are being worked on inside. Replacing old ceiling tiles, painting and cleaning was finished at Sunshine Park and moving onto the ASN building. • 2022 CIP equipment orders continue to get finalized. Low to no inventory has made fording equipment challenging.