The URL can be used to link to this page

Home My WebLink AboutWK - February 22, 20221685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV City Council Workshop Tuesday, February 22, 2022 City Hall — Conference Rooms A & B 1. Call to Order— 6:00 p.m. 2. Discuss City Code Updates to Title 12: Zoning Regulations — Planning 3. Discuss Vacations of Rights -of -Way / Road Easements - Planning/Engineering 4. Discuss Preserve/Open Space/Park Use and Maintenance—Administration/Engineering 5. Update on Red Oaks Neighborhood Private Well Investigation/21-49 - Administration/Engineering 6. Discuss Emergency Management Training & Outlook —Administration 7. Pre -Audit December 2021 /January 2022 Community Center Update —Administration 8. Pre -Audit December 2021 General Fund Budget Progress Report — Administration 9. January 2022 General Fund Budget Progress Report — Administration 10. Other Topics 11. Adjournment 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrato Joe Janish, Community Developmen irectorll)� Peter Hellegers, City Planner FROM: Jake Griffiths, Associate Planner SUBJECT: Discuss City Code Updates to Title 12: Zoning Regulations - Planning DATE: February 22, 2022 BACKGROUND As part of the 2018 Comprehensive Plan the Metropolitan Council required the City to meet a planned net density of 3.0 units per acre within the Metropolitan Urban Service Area (MUSA). The City was also required to meet "Affordable Housing Goal Numbers". Both of these requirements led to substantial changes to the Comprehensive Plan including the creation of new land use categories. By making these changes a number of discrepancies were created between the Comprehensive Plan and the City Code. In order to address these issues, as well as a number of other "housekeeping" items, an update to the City Code is required. The attached Table of Proposed Changes provides an overview of the proposed amendments to the City Code. Since the scope of the proposed changes is very large, rather than sending hundreds of pages of City Code for review with this report they have been posted on the website at the following links: Title 12 Amendments Redlines - https://www.andovermn. gov/DocumentCenterNiew/5074/Title-l2-Amendments---Redlines Title 12 Amendments Clean Copy - hgps://www.andovermn. gov/DocumentCenterNiew/5073/Title- l2-Amendments---Clean-Cony DISCUSSION The majority of the proposed amendments will not be presented on in great detail during the workshop as they are not substantial policy changes such as modifying definitions, relocating sections of the City Code, renumbering, or reformatting. Staff would like to highlight the following proposed policy changes for discussion at the workshop: New Zoning Districts & Minimum District Requirements In order to align the City Code with the Comprehensive Plan staff is proposing to create new zoning districts to correspond with the new land use districts created in the Comprehensive Plan. This would include modifying the existing R-5, M-1 and M-2 zoning districts and creating a M-3 zoning district. In addition to creating the new districts, staff is proposing to remove the LB — Limited Business District and GR — General Recreation District. This was identified in the Comprehensive Plan update as each of these districts only cover one property. The attached table identifies the proposed minimum standards for each of these zoning districts. The Planning & Zoning Commission discussed this potential amendment at their January 25, 2022 workshop and was unanimously in support of the changes to the City's zoning districts and minimum standards. Minutes from this meeting are attached. Landscaping of Nonresidential Properties City Code 12-13-6: Landscaping of Nonresidential Properties sets the minimum standards for landscaping on commercial/industrial properties. More specifically, this section of the City Code dictates how many trees, shrubs, etc. should be planted on non-residential properties. In reviewing new and existing commercial projects staff has found that the City's landscaping requirements require so many trees and shrubs to be planted that many commercial properties have to remove about half of their landscaping a few years after the development is completed in order to prevent overcrowding and allow some of the trees and shrubs to survive. In response, City staff is proposing to reduce the minimum amount of landscaping on non- residential properties by 50%. For example, instead of requiring one tree per 50 feet or site perimeter staff would propose requiring one tree per 100 feet of site perimeter. The Planning & Zoning Commission discussed this potential amendment at their January 25, 2022 workshop and was unanimously in support of reducing the landscaping requirements by 50%. Parking Stall Standards City Code 12-13-8-E-1: Design Standards, sets the minimum size of a parking stall at 10'x18'. Over the past few years staff has heard feedback from nearly every commercial development that the City's parking stall width of 10 -feet is larger than the industry standard of 9 -feet. In response, City staff conducted a survey of adjacent communities and found that nearly every City surveyed had a minimum parking stall width of 9 -feet. The only exception was Brooklyn Park. The table included below compares the parking stall dimensions in Andover with adjacent communities: Minimum Parkinp- Stall Standards Andover bg/O/6/Y/M/p/.tl/N/d% /0/d/.4%d/B/d/.Y/BYb/O/d/v'i Anoka Parkin-, Stall Aisle Width Dimensions i 10' x 18' (z v/e%/ /cam/tlhY % � /p% /m/mi / /O/O/O/d/ /O/Jf/9/b/O/tl/9/ � /a✓% /-0'/%O/d/pd/d 9' x 18' 24' Blaine 9' x 20' 24' Brooklyn Park 9' x 18' 10' x 18' 25' Champlin 9' x 18.5' 25' Coon Rapids 9' x 20' 24' Elk River 9' x 20' 24' Fridley 9' x 20' 24' Ramsey 9' x 18' 24' Shoreview 9' x 18' 24' St. Francis 9' x 19' 24' City staff also conducted an analysis of the larger commercial developments in Andover and found that by reducing the parking stall width from 10 -feet to 9 -feet there would be the potential for a new commercial building to be built in each of these developments. Please see the table below for additional information: Location Number of Stalls Potential Add. Stalls Potential Add. Space Andover Marketplace 392 39 7,056 sf Target 680 68 12,240 sf Wal Mart 661 66 11,898 sf Andover Station 1,296 129 23,328 sf ACC/YMCA 625 62 11,250 sf In response to these findings, staff would like the Council's feedback on potentially reducing the minimum parking stall width from 10 -feet to 9 -feet. At their January 25, 2022 workshop, the Planning & Zoning Commission discussed this potential amendment to the City Code and was unanimously in support of reducing the minimum parking stall width from 10 -feet to 9 -feet. ACTION REQUESTED The City Council is requested to review the proposed updates to the City Code and provide feedback to staff. After taking feedback from the City Council, staff will make appropriate changes and bring this item through the formal review process with the Planning & Zoning Commission and City Council for approval. Respectfully submitt , Jake Griffiths Associate Planner Attachments Table of Proposed Changes Draft Minimum District Requirements January 25, 2022 Planning & Zoning Commission Workshop Minutes Zoning Ordinance: Proposed Changes CODE SECTION TITLE DESCRIPTION OF CHANGE 12-2-2 Definitions Amended definition for Accessory Dwelling Unit ADU 12-2-2 Definitions Amended definition for Apartment 12-2-2 Definitions Added definition for Duplex, Triplex and Quadraminium 12-2-2 Definitions Amended definition for Dwelling, Attached (Single -Family) 12-2-2 Definitions Amended definition for Dwelling, Detached (Single -Family) 12-2-2 Definitions Added definition for Dwelling, Duplex 12-2-2 Definitions Added definition for Dwelling, Multi -family (replaces Multiple Residence 12-2-2 Definitions Added definition for Dwelling, Twin Home 12-2-2 Definitions Added definition for Dwelling, Two Family 12-2-2 Definitions Amended definition for Guesthouse 12-2-2 Definitions Amended definition for Hotel 12-2-2 Definitions Amended definition for Lodging Room 12-2-2 Definitions Added definition for Lot Split 12-2-2 Definitions Amended definition for Motel lace holder that refers to Hotel 12-2-2 Definitions Deleted definition for Multiple Residence (Apartment Buildings) — replaced by Dwelling,Multifamily 12-2-2 Definitions Amended definition for Planned Unit Development PUD 12-2-2 Definitions Added definition for Subdivision 12-3-2 Zoning Districts Established Amended name for R-5 and M-2; added new district M-3 and overlay districts SR and SL; moved A P, deleted GR and LB 12-3-3 Purpose of Each District Amended text for R-5; added text for M-3, AgP, SR, and SL; deleted text for GR and LB 12-3-5 Minimum District Requirements Subsection B -2-e and B -2-g, amended section references to refer to the correct section numbers 12-3-5 Minimum District Requirements (Amended district dimensions and setbacks table) 12-4-2 Lot Provisions Deleted subsection 12-4-2-C which was inconsistent with the zoning table 12-4-3 Encroachments Amended text in subsection 12-4-3-B 12-5-2 Side and Rear Setback Exclusions Deleted this section 12-5-3 ->12-5-5 Setback Requirements Amended numbering of sections 12-5-3 through 12-5-5 to new numbering of 12-5-2 through 12 -5 - 4 based on the deletion of the subsection on Side and Rear Setback Exclusions 12-6-2 Construction Prior to Principal Structure Amended text to change this to an Interim Use Permit (IUP), added text on subdivision exception Page 1 of 2 Zoning Ordinance: Proposed Changes CODE SECTION TITLE DESCRIPTION OF CHANGE 12-6-6 Temporary Structures Amended text in main section and subsection 12-6-6-B 12-9 Home Occupations Amended and reformatted text; amended to require IUP instead of CUP 12-10-1 Discontinuance of Use Amended text to be consistent with State Statute 12-10-3 Maintenance and Repairs Amended text in subsection 12-10-3-B-2 to be consistent with State Statute. 12-11 Shoreland Lots Deleted; this section conflicted with City Code Title 13 (Chapter 4: Shoreland Management) *12-12 Land Use Table Amended and reformatted Land Use Table; now includes newly created zoning districts *12-13 Performance Standards Amended text and numbering based on the deletion of three sections of this chapter. *12-13-2 Enforcement Amended text from Code Enforcement Officer to City Administrator or their designee *12-13-6 Landscaping of Nonresidential Properties Reduced required landscaping requirements in subsections C and F by approximately half. This makes the standards more consistent with adjacent communities *12-13-8 Off -Street Parking Requirements Deleted text in subsection 12 -13 -8 -E -8-c (Design Standards / Lighting) referring to a diagram that was not included in the text and did not add any clarity to the accompanying text. *12-13-12 Explosives Deleted section; relocated to the Land Use Table *12-13-13 Fallout Shelters Deleted section to prevent confusion with storm shelter requirements. *12-13-14 Guesthouses Amended text in subsections A and B now section 12-13-12 based on deleted sections). *12-13-14 -> 12- 13-22 Performance Standards Renumbered sections based on the deletion of sections 12-13-12, 12-13-13, 12-13-17, and 12-13- 18. *12-13-17 Radiation and Electrical Emissions Deleted section; relocated to Title 4 *12-13-18 Other Nuisance Characteristics Deleted section; relocated to Title 4 *12-13-21 Residential Building Standards Added subsection H, which was previously part of the definition for Dwelling, Attached (Single - Famil now section 12-13-17 based on deleted sections *12-14 Administration and Enforcement Reformatted section and minor text amendments; deleted obsolete section 12-14-5-B title Contract Rezonin s -- -- **Numbering for districts was later adjusted based on the removal of chapter 12-11 (chapters 12- 12412-16 were renumbered as chapters 12-11 4 12-15 and the directory was adjusted as well Page 2 of 2 RR R-1 I R-2 I R-3 I R-4 R-5 I M-1 I M-2 I M-3 I NB SC GB I A P Lot Area Per Dwelling Unit (Square Feet 1-family homes 5 to 10 2.5 2.5 2.5 11,400 7,600 acres acres acres acres square feet square feet t-family, homes (lots created before 1 acre 20,000 10/17/1978 Single -family twin homes - - 5,400 3,600 2,100 Single -family attached - 5,400 3,600 2,100 Multifamily Residential (lot area per unit in square feet 1-bedroom units - 3,600 2,150 2-bedroom units 5,000 5,000 Floor Area Per DwellingUnit(Square Feet 1 -family homes 960 960 1,200 960 960 960 - - - - 960 Single -family twin homes - - - - - 960 960 960 - Single -family attached 960 960 960 - 1-bedroom multifamily 700 700 residential units Each additional apartment _ - - - - 150 150 - - - - - bedroom(plus) Lot Dimensions Lot Width — Front Setback 300 300 300 300 80 52 150 150 150 150 200 100 100 300 Line Feet Lot Width — Lots Created _ - 165 100 - - - - - - Before 10/17/1978 Feet Lot Width _ _ _ _ _ - - - - - - 1,320 Feet Lot Depth 150 150 150 150 130 130 150 150 150 150 135 150 150 Feet Minimum Garage Size 220+ 220+ 220+ 220+ (Square Feet) 440 440 440 440 440 1 prk 1 prk 1 prk 1 prk - 440 space space space space Nonresidential Lot Area 10 5 1 20,000 20,000 20,000 20,000 20,000 20,000 22,500 30,000 20,000 24,000 40 Acres or Square Feet acres acres acre acres Minimum District Size 2 acres 5 acres - - Acres Principal Structure Maximum Height Subject 35 35 35 35 35 35 35 35 35 35 45 45 45 to City Code 12-3-5-B Land Coverage (Maximum Percent of 20 20 20 20 30 20 20 30 30 Up to Up to Up to Up to Land Covered by 40 40 40 40 Structures)5 Building Setbacks —All Setback Measurements are from PropertyLines6 Any Yard Setback from County Road Subject to 50 50 50 50 40 50 50 50 50 50 50 50 50 City Code 12-5-4. Feet Front Yard Setback 40 40 40 35 351 35 30 40 40 40 40 40 40 Feet Side Yard Principal Structure Setback From 10 10 10 10 10 7 20 30 30 103 103 103 103 Interior Lot Line (Feet)2 Side Yard Setback from Property Line Adjacent to 40 40 40 35 354 35 30 30 30 30 30 30 30 40 Street Feet Attached Residential Garage Over 20 feet 6 7 Wide from Interior Lot Line Feel Rear Yard Setback 50 50 50 30 30 30 30 30 30 25 25 25 25 Feet Rear Yard Setback for any Residential Structure 40 40 40 35 35 35 - - - - - - from Property Line Adacent to Street Feet RR R-1 R-2 R-3 R-4 R-5 M-1 M-2 M-3 NB SC GB I A P Notes: 1. Unless existing structures would indicate a lesser setback to maintain uniformity. 2. An additional 5 -foot setback shall be added when plans for the principal structure accommodate an accessory deck. 3. See City Code 12-5-3 for setbacks adjacent to residential areas. 4.25 -feet if back-to-back lot. 5. See City Code 12-13 for exceptions allowed as a Conditional Use. 6. See City Code 12-5-4 when less than the minimum right-of-way exists. PLANNING AND ZONING COMMISSION WORKSHOP MEETING JANUARY25, 2022 The Workshop Meeting of the Andover Planning and Zoning Commission was called to order by Chairperson Bert Koehler IV on January 25, 2022, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Karen Godfrey, Mary VanderLaan, Nick Loehlein, Scott Hudson, Wes Volkenant, Jonathan Shafto Commissioners absent: None Also present: Community Development Director Joe Janish City Planner Peter Hellegers Associate Planner Jake Griffiths Others PLEDGE OFALLEGIANCE DISCUSSION. CITY CODE UPDATE TO TITLE 12: ZONING REGULATIONS The Planning & Zoning Commission is requested to discuss and recommended changes to City Code Title 12: Zoning Regulations. Mr. Griffiths stated staff have been identifying conflicts between the Comprehensive Plan and City Code. He noted the Comprehensive Plan has created land use districts that have no code associated with it. Staff has drafted a table showing proposed amendments and would like comments and suggestions from the Planning Commission. Andover Planning and Zoning Commission Workshop Meeting Minutes —January 25, 2022 Page 2 Commissioner Loehlein asked what would happen if City Code was not updated. Mr. Griffiths stated the Comprehensive Plan process indicates the City must update its Code to comply with the Comp Plan. Mr. Griffiths reviewed Code Section 12-2 with updated definitions. The Commission asked several questions and did not recommend changes to what staff was presenting. Mr. Griffiths reviewed Code Sections 12-3 through 12-6. The Commission asked several questions and did not recommend changes to what staff was presenting. Chairperson Koehler requested staff to ask Council if they want the Planning Commission to review the section of City Code related to fences. Mr. Griffiths noted the request. Mr. Griffiths reviewed the changes to Code Section 12-9 regarding home occupations. He explained staff is recommending deleting the current home occupations ordinance. He indicated it is being replaced with a hybrid ordinance using text from other cities and some from existing Andover City Code. Mr. Griffiths stated an Interim Use Permit will be needed instead of a Conditional Use Permit. Commissioner Volkenant asked how garage sales fit into home occupations. Mr. Griffiths stated garage sales are generally exempt from the home occupation code. He stated if issues arise with continuous garage sales, there are other methods to address the problem. The Commission requested looking at language that replaces the term "sale of home occupation" to "transfer of home occupation." Chairperson Koehler requested staff to ask Council if they want the Planning Commission to review the section of the City Code related to farm winery home occupations. Mr. Griffiths noted the request. The Commission requested reviewing the language stating home hair stylists can have one customer receiving services while one customer is waiting. The goal is to have one stylist working in the home but being able to accommodate families and waiting customers. The Commission suggested basing it on the number of vehicles at the home salon. Mr. Griffiths noted the comments and staff will review the section. Mr. Griffiths reviewed changes to Code Section 12-10-1 to 12-13-6. The Commission asked questions and did not recommend any changes. Andover Planning and Zoning Commission Workshop Meeting Minutes —January 25, 2022 Page 3 Mr. Hellegers stated Section 12-13-8 refers to off street parking requirements and the minimum width of 10 feet for a parking stall. He asked if the Commission is willing to go to 9 feet to be in line with industry standards. The Commission is in favor of decreasing the minimum size parking space to 9 feet wide. Mr. Griffiths reviewed changes to Sections 12-13-9 to 12-14. The Commission asked questions and did not recommend any changes to what staff was presenting. Chairperson Koehler stated Interim Use Permit is defined as no longer than 5 years in the City Code which is different than State Statute. Chairperson Koehler recommended that staff make a thorough review of the IUP section of code to make sure it aligns with State Statute. Mr. Griffiths stated the chapters will be renumbered and moved around for flow and ease of use. The Code amendments will be reviewed by the City Council at a workshop, comments compiled, and returned to the Planning Commission for a public hearing. Commissioner Volkenant asked if the Commission would hear nuisance cases since it has been removed from the Zoning Regulation Section. Mr. Griffiths stated the amendment normally would not be reviewed by the Planning Commission; however, this amendment will be brought to the Commission when all changes are made since it is part of a much larger update to the City Code. Commissioner Loehlein asked how the City will administratively deal with all the documents that refer to City Code when the Code is going through an extensive edit. Mr. Griffiths stated staff will go through and make sure all references are correct. He stated there are three people proofing it. Commissioner Loehlein stated he is concerned when a document from 10 years ago references a section of code that no longer exists. How will staff address that? Mr. Janish stated staff look at the date of the document and reference historical code from that date. Mr. Janish stated staff will need to take more time to find the applicable Code at the time. Chairperson Koehler gave kudos to staff for the hard work on updating City Code. OTHER BUSINESS Mr. Griffiths stated there will be a Planning Commission meeting on February 8, 2022, for the preliminary plat at Andover Crossings. He stated Council approved the Andover Planning and Zoning Commission Workshop Meeting Minutes — January 25, 2022 Page 4 CUP/rezoning request for Andover Crossings. He added that proof of parking was provided by the assisted living facility. Chairperson Koehler stated Fun Fest has announced their dates. Commissioner Volkenant stated that he will participate via zoom for the next meeting. ADJOURNMENT Motion: Chairperson Koehler assumed a motion to adjourn. Motion carried through unanimous consent. The meeting adjourned at 8:44 p.m. Respectfully Submitted, Shari Kunza, Recording Secretary TimeSaver Off Site Secretarial, Inc. .C I T Y b Ao NDOVE :` 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.AN DOVE RMN. GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrato Joe Janish, Community Developmen Director`s'/ Dave Berkovitz, City Engineer FROM: Peter Hellegers, City Planner SUBJECT: Discuss Vacations of Rights of Way (ROW) and Road Easements - Planning/Engineering DATE: February 22, 2022 ACTION REQUESTED Consider discussion related to Vacation of ROW and Vacation of Road Easement. BACKGROUND Staff has been approached by property owners in two locations within the community for possible ROW vacations. The two locations are listed below as Site A and Site B. Site A - 4519 175h Ave. NW / 17365 Navajo St NW The resident at 4519 175`h Ave. NW (Johnson) approached the City about to discuss a garage addition to their property. The property is in the northwesterly corner of the community, located along the Rum River and is subject to additional setback and performance standards under the Scenic River Way overlay district. Based on these standards the proposed garage addition would need to be located at an angle attaching to the southeast corner of the home. This brought attention to the ROW stub which extends between these two properties but cannot reasonably be utilized due to the location of the river just to the east, and Rum River Central Regional Park across the river from the properties. Johnson spoke to their neighbor at 17365 Navajo St. NW (Newstrom) who is in support of the vacation of this ROW. If vacated, then half of the ROW would go to 4519 17511 Ave. NW and the other half would go to 17365 Navajo St. NW. Currently the two properties have a partially shared driveway extending from the corner of 175`h/Navajo to an area where both of these properties have driveway access. Johnson's driveway location appears as though it would be on the northern half of the ROW, which would be attached to his property as part of a ROW vacation. Newstrom's property currently has two access points. Newstrom's northerly driveway appears to cross over the portion of ROW that would become property of 4519 17511 Ave NW (Johnson). If Newstrom wanted to continue to use their existing driveway configuration and access points after a vacation, they would need to work with Johnson to obtain a private ingress/egress easement. The property on Navajo also has driveway access directly to Navajo, just to the west of their house. Site B - 28 173' Lane NW / 17251 Butternut St NW The property owner at 28 173d (Johnson) asked the City about the 33 -foot platted road ROW for University which runs adjacent to the east side of their lot, and borders the City Limits for the City of Ham Lake and Andover. This portion of road ROW was dedicated as part of the Genthon Ponds plat, to allow for a future extension of University Avenue. The other half of the ROW would have then been obtain by the City of Ham Lake through their platting process. However, when the properties on the Ham Lake side of the border were platted, it was determined that the road connection for University Avenue would not be needed, and no road ROW was included in that plat. Given the narrow width of the ROW (33') it does not appear to serve its intended purpose. However, the ROW could possibly be used for an Emergency Access. ��. � �r�w�L i ;�,a( I •• ~. I � � 1 ILpwan¢7�� 4 -j -- "AlEj 3 a � I�'�d�£_�y �r`:".�../ __�_ax.:_—,... .,._ Y-�q: ¢,•u_,_ _--iii university Ave ROW There were also two properties to the south of 28 173d Lane which show a 33' road easement along their easterly borders that align with the platted University Avenue ROW. These properties were not platted so there is only the road easement and not dedicated ROW. The property owner at 28 173`d Lane approached these properties to see if they were also interested in vacation of their easements in concert with the vacation of the ROW. The property owners at 17251 Butternut were also in favor of vacating the road easement on their property while the property owners at 17182 Crosstown were not in favor of vacation the easement on their property. One additional consideration is that with additional ROW dedicated from development in the City of Ham Lake, the portion shown below in red, could possibly serve for the extension of University from the south to provide for additional land splitting opportunities for the Ham Lake parcel and also for 17251 Butternut St. NW. ACTION REQUIRED Staff recommends the City Council have discussion related to the possible vacations of rights of way and vacations of road easements for Site A and Site B. RespleggX�-- City Pete Planner NDOVE ' 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrato FROM: David D. Berkowitz, Director of Pub ' Works / City Engineer SUBJECT: Discuss Preserve/Open Space/Park Use and Maintenance — AdministrationlEngineering DATE: February 22, 2022 INTRODUCTION The City Council is requested to discuss the use and maintenance of Preserve properties and passive Park properties. DISCUSSION The question was raised to what extent the Preserve properties and passive Parks have and/or can be utilized based on the bond referenda that was passed for the Preserve properties and our current maintenance practices for passive Parks. The bond referendum for Preserve properties was passed in November of 2006 and the ballot question stated, "for the preservation of natural areas, water and air quality and wildlife habitat'. Current improvement/maintenance activities include nature trail clearing/maintenance, mowing and property boundary and wayfinding signage. This minimal maintenance meets the intent of the ballot question with also allowing passive use of the property. The following is a detailed list of maintenance practices: 1. Hazard tree removal 2. Tree pruning for safety and clearance 3. Routine trail mowing 4. Kiosk information material maintenance 5. Vegetation enhancements through grants and natural resource preservation fund 6. Sign maintenance For passive Parks there is mainly reactive maintenance such as minimal mowing and tree removal. Refer to the attached list and map of passive and partially passive Parks. ACTION REQUIRED The City Council is requested to discuss the use and maintenance of Preserve properties and passive Park properties and direct staff on how to plan for future use and maintenance procedures for such properties. Respectfully submitted, CZZa2_ , David D. Berkowitz Attach: November 7, 2006 Preserve Property Ballot Question, and Map of Passive and Partially Passive Parks ^/ CITY QUESTION BALLOT CITY OF ANDOVER November 7, 2006 INSTRUCTION TO VOTERS: To vote for a question, put an (X) in the square next to the word "YES" for that question. To vote against a question, put an (X) in the square next to the word "NO" for that question. CITY QUESTION NO. 1 PRESERVATION OF WATER, WILDLIFE AND NATURAL HABITAT AREAS ❑ YES "Shall the City of Andover, Minnesota, be authorized to issue its general obligation bonds in an amount not to exceed $2,000,000 to ❑ NO finance the acquisition of land from willing sellers for the preservation of natural areas, water and air quality and wildlife habitat? Spending would be subject to an annual audit." BY VOTING "YES" ON MIS BALLOT QUESTION, YOU ARE VOTING FOR A PROPERTY TAX INCREASE. This proposal would cost approximately $8 per year for each $100,000 in property value on most property types. The maximum amount of increased levy as a percentage of market value is .0078% and the maximum amount that would be raised by the new referendum tax rate in the first year if it were to be levied is $195,539. 19388241 I Parks and Open Space Inventory: UN NORTH WOODS PRESERVE 22B 20.62 Y PRE DALSKE WOODLANDS PRESERVE 278 Figure 5.2 Existing Park Facilities Y 1 PRE CEDAR CREST ESTATE 2A M UM M y m C X EADOWS IM 3A 12.56 CPL Y _ Y Y Y AWKRIDGE 4A 13.14 CPL Cl) Y '�� Y d o5 81 rnE 1.67 C0 W « LUND'S NORTH a 4.01 L O vJ C Nz MARTIN'S MEADOWS PARK 7A r LL m = •� 30 - m O �m �°0 p HU d o UU a c a'i2 N P N U _ le 0 OI m N d a N TIMBER RIVER 9A 6.78 a Y J N OI Y Y Y CL J N C Park Name Park& Arrpc Tnp , (L � sr ; o o Nm o m U m 42.20 CEDAR CREST 1A 2.48 UN NORTH WOODS PRESERVE 22B 20.62 Y PRE DALSKE WOODLANDS PRESERVE 278 39.45 Y 1 PRE CEDAR CREST ESTATE 2A 0.88 UM y X EADOWS IM 3A 12.56 CPL Y Y Y Y AWKRIDGE 4A 13.14 CPL Y Y Y Y LANGSETH 5A 1.67 M Y LUND'S NORTH 6A 4.01 N Y MARTIN'S MEADOWS PARK 7A 12.08 CPA Y PINE HILLS SOUTH 8A 5.08 N Y Y TIMBER RIVER 9A 6.78 N Y Y Y CL TIMBER TRAILS 10A 7.05 CPL Y Y Y PINE HILLS NORTH 11A 42.20 CPL Y Y Y Y VALLEY VIEW 12A 8.86 UN WHITE OAKS 13A 9.24 UN BIRCH RIDGE 19B 11.21 UN ' COUNTRY OAKS 20B 1.10 M Y Y FOREST MEADOWS 21B 6.63 N Y Y OAK HOLLOW 23B 5.89 UN OAKVIEW 24B 1.04 1 M Y WOODLAND CROSSINGS 25B 5.21 1 M I Y I Y Y WOODLAND MEADOWS 26B 0.98 M Y MAPLE VIEW PARK 28B 0.60 M Y Y y 138TH AVE. 29C 0.40 M Y CREEKRIDGE' 30C 2.76 UM 'CROOKED LAKE BOAT LANDING 31C 2.51 SUP Y BL DEHN'S 32C 2.32 UM GREEN ACRES 33C 1.08 N Y Y HIDDEN CREEK NORTH 34C 8.41 CPL Y Y Y Y I Y HIDDEN CREEK SOUTH 35C 0.42 M Y KELSEY ROUND LAKE 36C 152.56 CPA y MEADOWOOD NORTH 37C 0.58 1 M Y Y EADOWOOD SOUTH 38C 0.34 UM MEADOWS OF ROUND LAKE 39C 0.37 M Y NORTH WOODS EAST 40C 2.12 N Y Y NORTH WOODS WEST 41C 3.81 N T PLEASANT OAKS 42C 20.29 M Y RIVER TRAILS 43C 12.85 UN ROSE 44C 4.97 N Y Y Y ROUND LAKE BOAT LANDING 45C 3.51 SUP BL STROOTMAN ' 46C 11.37 N Y Y Y CL TERRACE 47C 7.33 N Y• Y Y Y Y WILD IRIS 48C 11.73 N Y Y Y Y CROOKED LAKE WARMING HOUSE & RINK 49C 0.74 M Y ,ANDOVER LIONS 59D 19.04 N Y Y Y DOVER STATION NORTH 60D 22.16 CPL Y Y Y' 616 558.15 CNTY HESTERTON COMMONS 62D 0.61 M Y CITY CAMPUS OUTDOOR HOCKEY COMPLEX 63D 2.52 CPL Y CITY HALL PARK COMPLEX #1 64D 17.12 N I Y COON CREEK PARK/TOM ANDERSON TRAIL 65D 44.09 1 L y REEK VIEW CROSSING 66D 0.63 M Y Y Y EVELAND FIELDS 67D 7.01 CPL Y ARTFIEUS 68D 1.59 UM ICKORY MEADOWS 69D 0.77 M Y HIDDEN CREEK EAST 70D 2.76 N Y Y HILLS OF BUNKER LAKE WEST 71D 6.76 N Y Y LANDLOCKED 72D 2.15 UN GORES ESTATES 730 0.76 UM ORDEEN'S 74D 0.85 M Y Y OAK BLUFF 75D 3.79 N Y Y PRAIRIE KNOLL 76D 19.38 CPL Y Y Y Y Y Y' ED OAKS EAST 77D 3.55 UM RED OAKS WEST 78D 2.96 M Y Y REDWOOD 79D 5.82 UN SHADOWBROOK EAST 80D 15.03 CPL Y' Y Y SHADOWBROOK WEST 81D 10.38 L SHADY KNOLL 82D 1.52 M Y Y OPHIES 830 1.51 M r Y Y SUNSHINE 84D 38.65 CPL r Y Y Y Y SB Y THE OAKS 85D 1.33 M y WOODLAND ESTATES 86D 0.26 M y PURPLE PARK 87D 6.37 N Y I Y Y MARTIN'S MEADOWS PRESERVE 7A 42.03 PRE NORTH WOODS PRESERVE 22B 20.62 Y PRE DALSKE WOODLANDS PRESERVE 278 39.45 Y 1 PRE MAPLE VIEW PRESERVE 28B 42.59 11 PRE y Updaled: Oat 2021 fila location: HAGISGATATARKSOATASASETwks MentoryALS KEY: CPA -Community Park CNTY-County Park CPL - Community Playfield M - Mini Park U - Undeveloped N - Neighborhood Park PRE - Preserve L - Linear Park SUP - Special Use Park Trail locations are shown on the map. PARk IS irdwriDERD > 00W pp RK rs CoNSI'DERD Pp(-TaLI-Y PRxrufi ELEMENTS INDIAN TRIBES FLOWERS BIRDS TREES k k k 4 C p F k e Ci k4 pk kc kF wk E S L -k FF -pit. Kf4 9k k,ik pF .� k g F C F'nF k RF ¢t>k4 .t tet€ _ S' c�S;E < kS. kys a ;.k k '> kpkEC«Ak akEt F k 4 yk a-F� 5. :3E 181STAVE 4A 1 F a n. 27B < 4 DAt m 19B ,Y.m.d;... w g' SAI Y z V, -2A ° R --3A US 7A 12AV Q A O a to gK I 135TH AVE 1 R CoA. 161ST AVE 0 ¢ O 36C,FV n v ;37C - 56e0173Rol Iawc 3 9C`I N M CEOAR CREtiTFSTATE PUrK 5909 naTIA11FN11E x65 38C' U Andover Public Works 67D C 16W0FOW XST. RM 32C Map Sources: u RAWK RBSGE City of Andover Engineering Department Iam VERemS w City of Andover GIS x Anoka County GIS Office PARK Anoka Couny Assessor's Office IbT Map Update Dab' " LIMVS1mam 10/612021 3. ["MAW mV Scale: 1 inch - 3,452 feet Sea AL Mlaccacca 0 on os ,4 Map path HWapMamtPARKS1ParkmndTmilsMap 11X17 winvantory.pdf Pmjed path. H:1GlsdataTelksTrolactslparks_11X77-2021.mad r\42C .xo / 3 COON CREEK e �7 �// 43C 82D -- 43C ® 41 C, 40C� Ir JO 48C 44C M 1. 1�• 9 31C7�1 34 Ck47 21B 177TH AVE rrM.nr „- .'Y%.rri •.a > WARD mLAXE z b z s1:4,: x Ey � GEF`AAN.� rM 171;17 > Y 66v r[.rx.«x ter — 28B--- 22K 8B-_226; 'OB r o -Ma:• r161STAV E CONSTANCE BLVD iB /24B %313 62D �74D �72D 37 � D GP 15--5 ...... .• 91 83Dtj D I� 8d D 75D D ro'r,T>x d _*76D 6W, ' p �69D A DOVER BLVD 0 5D 71 590 — �1D 80D I L E G E N D T-UN1) ,iVm M Parks ~bituminous M Preserve ^sidewalk PARKS & TRAILS a Park Zone /V gravel MAP 15 Park Number 1,natursteail A City Features IV Cis bikeway Comprehensive Plan Figure 5.1 City Map Key for Parrs & City Features PPR a Pack of ONr Fuulun Pre Type Pank.xu Arr Tobaaao Frw lA cBWRCRElT C 56e0173Rol Iawc 631 I Crooked Lake Elementary School M CEOAR CREtiTFSTATE PUrK 5909 naTIA11FN11E x65 ROUND)i U Andover Public Works 67D C 16W0FOW XST. RM IL X u RAWK RBSGE r\42C .xo / 3 COON CREEK e �7 �// 43C 82D -- 43C ® 41 C, 40C� Ir JO 48C 44C M 1. 1�• 9 31C7�1 34 Ck47 21B 177TH AVE rrM.nr „- .'Y%.rri •.a > WARD mLAXE z b z s1:4,: x Ey � GEF`AAN.� rM 171;17 > Y 66v r[.rx.«x ter — 28B--- 22K 8B-_226; 'OB r o -Ma:• r161STAV E CONSTANCE BLVD iB /24B %313 62D �74D �72D 37 � D GP 15--5 ...... .• 91 83Dtj D I� 8d D 75D D ro'r,T>x d _*76D 6W, ' p �69D A DOVER BLVD 0 5D 71 590 — �1D 80D I L E G E N D T-UN1) ,iVm M Parks ~bituminous M Preserve ^sidewalk PARKS & TRAILS a Park Zone /V gravel MAP 15 Park Number 1,natursteail A City Features IV Cis bikeway Comprehensive Plan Figure 5.1 City Map Key for Parrs & City Features PPR a Pack of ONr Fuulun Pre Type Pank.xu Arr Tobaaao Frw lA cBWRCRElT PARK 56e0173Rol Iawc 20 I Crooked Lake Elementary School M CEOAR CREtiTFSTATE PUrK 5909 naTIA11FN11E x65 .00 U Andover Public Works U F9%ARJDOW% PARK 16W0FOW XST. RM IL X u RAWK RBSGE PARK Iam VERemS w 1314 x Gl Lucngem PARK 53,11174TIILWERW IbT x " LIMVS1mam PARS: 3. ["MAW mV SAI x IS M IWSAW-9WW5 PARK "is, M%UDST. Mw 12M X SA PR@IBIL9SWIN PARK SSM 161STAVERW SM % 9A TISUIM VFA PARR 16910BAR n 6.17 X SOA mamlc SRNLS PARR I 311 CST MV 7.05 x 1IS PM MUSNCRM PARK S335616TAVILM 6530 X 13A VALLEY NEw, PARK 592916978 AVE. MV an 9]A wM1E GAKS PARK 27Q17HDAVE.MV 914 190 DRCH RIDGE PARK 14501915TAVe MV Illi LIB COUMRT4 PUCK Igas'1 1,UIEHW 110 X 318 FORFS]6 Vac PARK 10101]9111AVE NW 66] % 330 OAR FELLOW PARK 465159]HAVE He so HB OMVB:W RK PA 15811 AwCETSTNW IM x 25:WIXYILWOCRM PARK 15e27SAYST HW 521 x SOB W0.'q.WOAff.AWWS PARK 21391IMDAVE. HW OM X SSB M VIEW PARK 125116710AVEHW 060 x 3M ISSIBAW PARK SEM 13M AVE MV 040 x 30C CRFPXRMOE PARK 51163gJIHCOtXlCRl3K ISNVE i.n ace CROOKEOIAKE BO"TIMTR,C PARK 29e0611Q,,JM :E BLw MV 351 X = 00M5 PAM IM530VAMMST. HW 232 age ORUIRACAM PARK 14141 WYO'WD W ST. N 101 % 3EC 1RM2FN CPEP.KERXl1N MR K 26M DUNKPR LARF BLw MV 541 X age 10[OEHCREEKSOIIIII PARK IHI51®oENCREEKIXt 043 X age KMSEYRWt9 W:E PARK ISS2I XENIASTNW IAM % ITc 6M.IUOWWD M PARK 4519142MAve. NW 059 % a6C 6RAOOWWDagJ111 PARR 41N14T1111ANENW 034tee F 00WSWROUNDIAKE PARK 4M0146TRIN.NW 037 x WC NroIIHR'q.�EAST PARK 14011YUKORIST.NW 3.13 X 41C NGTH WO'JDS WEST PMI[ 3721 40MIANEHW Sal % 42C PIFASNtTO.AK3 PARK 3857143MAW M29 X 4m RIVER IMUS PARK "is 147M UNE MV 12" 44C 0.05E PARK 14M]RCBEST NW !9] X am RgIND2AKE BOAT IAXOM(i PMK 14WRQM01AKE BLw NW )51 age sncoruu, PARI: '573 ISITHAVE MV IIT % are MU,,CE PARK IS5S5RPPYSTw ]U X 49C WpDR6 PARK ]]I9BUnfE0. UXE BLw NW 1175 X See c.UKE wM6IDX111eU6El PJSSK..Iry PMA 3914 DUNRER UKE DLw NW oN x No UIDDvER 1.1011E PARK u790srcAMORE1TNw 19M X No An3(WFR STATmN"M PARK IW Intilzi Nw 23.16 x am BUNKER HW, 611010 L CWMTPARK DIMKFRUKEBLM MV Sse is 63o nOSMLTONCOSA.R%IS PARK 1414ISSMAW 041 x we cmcA1.RO5o1r11xKM H(1KEv coSgl.Ex PUM 1175 LAWSIONNM.w NW 252 x W crosL.23.COW1EXel PAM 16MCR0B9TP UN ..NW 17.12 x wO co WICREEY✓TCMnMSrM)N MAD. PARR Ensra x,414901401.65 oNcc uM X Me CaEFXVRWCRe"am PMK 14271 WLIAW PME IT MV 063 % SEVELWDEEIDS PARK 273AMOVERB1.w Nw 701 x wo 1WtTME.15 PM HINSCN BLVD . A UMOVER BLVD IH ORD MCKORY 6IE M PM 300344VAVENW On x mo IDCOEN CREFx FAST PMK nk 175TH UNE Nw 217 x Tip Her 0a WRaSMU ,WCST PARK 155] 13910 UNE NW 6% X no UR XED PARK 155S3PMRRRD IIS nD MWRES FSTA7 PARK 965CROSMAN11BLw HW 076 nD NCRCOEM PARK ISS3f 11MVFA 51'. MV a" % ".OAKUM PARK1475]BLIIF"n NW 3" X cap PRIF.KNM 1. PARK 149M P... 1931 % S'SO RID O'.KS MST PMK 14014 NWISIOgME ST NW 3.55 no RFD O9YS. PARK 1S0Se Mv@IST NR' Sf x no RFDNVCO PAM: 159n0LUEBRDST Nw 512 No SIIAWWMoX(FASE PARK 137IM 511WRNUTSTNw 1505 x Oto sINWWORooKwPST PARK aUNKFR W(£ROa OgDFNRODn 1019 .gom YKHMl PMK 25s21RL5NOER ST NW Isx X wo SON. PARK 17x9 1790,1,411E Nw Is1 x wo sOM. PARK 19MCROSSIOwN%w. Inv3265 x wo ME CAM PARR 14431 CROSSIOWNOLw. NW Ln wD wO%IA MATES PARK 2,65 VEnMN5 ME6RREV.L BLwNw 026 % .T0 PIIIIPI.E PARR PARK I52m HANSONR.w 637 X e P.. Tyq P. Acidreu . TOO.Fm TA IMRTINSAffAWW6 PRESERVE 1710114,465,X551'. Rw 42A3 % ue N0R10waoM PRESERVE Id3,71taMONetw. NW 3043 x Ste DNSKE wa00LA5ID4 PRESERVB 465[gin AVE Saw 39A5 X age MMLE VIES OPEN SPACE PRESERVE 125116MAWW 4239 X City Features: A Andover City Hell HComposting Site O Oakview Middle School B Andover Elementary I Crooked Lake Elementary School P Recycling Center C Andover High School J Fire Station X7 Q Rum River Elementary U Andover Public Works K Fire Station a2 R Staple Cemetary E Anoka County Highway Department L Fire Station R3 .S YMCA P Anoka County Parks Maintenance Af Legacy Christian Academy G Anoka County Sheriffs Office X Mosquito Control T Y �]0 F )OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: CC: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City David D. Berkowitz, Director Update on Red Oaks Neighborhood Administration/Engineering February 22, 2022 Engineer Well Investigation/21-49 - C50 INTRODUCTION Staff will update the City Council on the feasibility report status for Water Main improvements Southwest of the WDE Landfill/ City Project 21-49 also known as Red Oaks Neighborhood Private Well Investigation. DISCUSSION Staff has been working with the Minnesota Pollution Control Agency (MPCA) and Bolton & Menk, Inc. (BMI) on finalizing the feasibility report to construct water main to serve a portion of the Red Oaks Neighborhood investigation area as identified on the attached maps. The first draft of the feasibility report included the entire investigation area as shown on the attached Figure 1: Study Area. As the investigation continued the MPCA has delineated two areas, "Mitigation Area" and "Monitoring Area". These areas are identified on the MPCA website information that is attached. The "Mitigation Area" is also identified in green on the attached Figure IA: Improvement Concepts. Staff has identified areas in the "Monitoring Area" that are shown in blue, orange and pink on Figure I that we believe should be considered in the "Mitigation Area" and would like to review and discuss with the City Council. ACTION REQUIRED The City Council is requested to review the information that will be presented by staff and provide direction on how to proceed with the MPCA. /Reesp�ectfully submitted, � (_ ,:Q - David D. Berkowitz Attach: MPCA Website Information Figures 1 & lA from the draft feasibility report for Water Mian Improvements Southwest of the WDE Landfill/ City Project 21-49 -- �IMINNESOTA POLLUTION CONTROL AGENCY Protecting Andover residents from contaminated drinking water While conducting water sampling near the closed WDE Landfill in Andover, the Minnesota Pollution Control Agency (MPCA) and the Minnesota Department of Health (MDH) discovered contamination from the chemical 1,4 -dioxane, a likely carcinogen, in private residential wells near Bunker Lake Blvd and Crosstown Blvd. New drinking water samplings show few changes from original results The MPCA has completed sampling and re -sampling of residential wells in the Andover Red Oaks neighborhood. Re -sampling was done as an added check on original sample results. The re - sample results showed very few changes to the original results. Result letters have been sent to residents and should be received no later than January 22, 2022. Refer to the map below for a summary of the sample results. MINNS SOTA POLLUTION CONTROL AGS NGT 1,4 Dioxane Sampling Results r i Parcel connected to city water Not connected to city water Contamination at or above heath based guidance' Detections between health based guidance and greater than 75% of health based guidance Detections at or below 75% of health based guidance and greater than 25% of health based guidance Detections at or below 25% of health based guidance Contamination not detected Sampling Access Denied/ VNX No Response Received *IFAS PmIW W 4 herhh print uWance s ee aiE m A s O FaW click image to enlarge aarFdAa I Proposed drinking water plan addresses immediate community needs The MPCA has proposed a Mitigation and Monitoring plan with long-term strategies to address private well contamination in the Red Oaks neighborhood. This plan includes both extending the municipal water system (Mitigation area) and long-term well monitoring (Monitoring area). Both of these approaches are described in more detail below. IMINHISOTA POLLUTION CONTROL AGENCY OMitigation area ❑ Monitoringarea � Proposed new water main _ Parcelconnected to municipal water O Parcel not connected to municipal water 11 O V Households with contaminated drinking water exceeding health -based guidance eligible to connect to the municipal water system at no cost The proposed Mitigation plan consists of the installation of new municipal watermains on all streets where households with contamination at or above the MDH's health -based guidance for 1,4 -dioxane or PFAS are located. All properties in the area are eligible to be connected to the new municipal watermain. The Mitigation area plan will include the following to home owners - at no cost: • A new municipal watermain will be installed within the right of way of streets where properties with sample results above health -based guidance values are located. • The MPCA will offer service connections to all properties in the mitigation area regardless of contaminant detections above, at, or below MDH's health -based guidance. • Sealing of private wells will be required as a condition of being provided a service connection to the new municipal watermain. Residential water service hookup: Before the new watermain construction is complete, property owners in the Mitigation area will need to decide if they wish to allow the State to connect the property to the new municipal water supply. After the initial connection, those connecting to the municipal water source are responsible for their own water service costs. The following is the proposed process for when residents decline the offer of connection to municipal water: • If connection to municipal water and well sealing is refused, the property will not be connected and the MPCA will discontinue providing bottled water. MPCA wilt also not offer resampling of private wells within the Mitigation Area. • Residents who do not connect to the municipal water supply will assume all costs for future connection, including any city fees and well sealing. • It is the homeowner's responsibility to disclose the presence of a private well, and any known contamination, when selling any home not connected to a public water supply. Households with contaminated drinking water below health -based guidance to receive additional testing in 2022 at no cost The proposed plan within the Monitoring area is to conduct ongoing sampling of private wells. The monitoring area includes all properties sampled during the Red Oaks investigation that are not within the mitigation area. There were no sample results in the Monitoring area that exceeded MDH's health -based guidance. Sampling of private wells within the Monitoring area will be based on previous and on-going analytical results at no cost to home owners. Homes in the Monitoring area that have sample results equal to or less than 25% of the Health Index value will be sampled once in 2022. Wells in the Monitoring area with sample results between 25% and 75% of the Health Index value will be sampled twice in 2022, and wells with sample results greater than 75% of the Health Index value will be sampled three times in 2022. Testing outside the Red Oaks Mitigation and Monitoring Areas Private drinking water wells. The MPCA will sample a select number of private wells outside of the Red Oaks Monitoring area, focusing on wells that are closest to the area of groundwater impacts. The purpose of this testing is to verify that drinking water is safe to consume and to better define the area of contamination. The MPCA will be able to verify that contamination has not extended to other areas not serviced by the municipal water system. The number and proximity of the wells to sampling outside of the Mitigation and Monitoring areas is to be determined. Monitoring wells at WDE Landfill. The MPCA will continue to sample monitoring wells at the WIDE Closed Landfill as part of the on-going groundwater investigation for the landfill. Red Oaks neighborhood groundwater investigation. The MPCA is working on an additional groundwater investigation in and around the Red Oaks neighborhood to identify possible sources for the contamination and to identify if the WIDE landfill is also contributing in any way to the contamination. Higher levels of contamination were found further away from the properties bordering WIDE. The highest levels of contamination are usually found closest to the source. Therefore, additional investigation is needed to establish the source of the Red Oaks' contamination as well as the nature and extent of the contamination. View the recorded public meeting A virtual public meeting was held on February 3 to update residents on the plan to mitigate and monitor homes in the Red Oaks neighborhood. Private well sampling Inside the investigation area. For questions or additional information about private well sampling contact John Hunter of the MPCA: john.hunter@state.mn.us or 651-757-2456. Outside of the investigation area. Four Minnesota -certified testing laboratories will analyze water samples from private well owners to test for 1,4 -dioxane. The State of Minnesota does not endorse or guarantee any specific laboratory or services any laboratory may provide. • Pace Analytical Services, LLC (612-607-1700) • Interpok Laboratories, Inc. (763-786-6020) • RMB Environmental Laboratories, Inc. (952-456-8470) • Minnesota Valley Testing Laboratories, Inc. (507-354-8517) MDH does not issue well advisory letters based on third party results. MPCA would need to resample the well and provide results to MDH before a well advisory would be issued. MPCA and MDH staff are available to answer questions about private testing results. What is 1,4 -dioxane? The main use of 1,4 -dioxane was as a stabilizer for the chlorinated solvent 1,1,1 -trichloroethane (often used for industrial purposes). It can also be an unintended contaminant in the production of certain products, including some cleaners, detergents, adhesives, inks, automotive fluids, etc. Groundwater contaminated with 1,4 -dioxane is largely caused by the historical use and disposal of chlorinated solvents. How can I be exposed to 1,4 -dioxane? Drinking contaminated water is the primary way people are exposed. Minor sources of exposure are food prepared with contaminated water and incidental ingestion and inhalation of water vapor during showering. Absorption through the skin is also thought to be insignificant. For more information regarding health and 1,4 -dioxane please visit the MDH website or call 651- 201-4899. Get updates Sign up for email updates from MPCA and MDH about the Andover area groundwater investigation. Email: � jane.doe@ xe ample.com - --_ ---- ---- —_----,I Nextj Water Main Improvements / SW of WDE Landfill (CP #21-49) Figure 1: Study Area® BOLTON City of Andover January 2022 & M E N K „ WDE IANDFILL yV 141STA VE NW J r. no A • _� �a �Rw •;`• _ �--- — '.., .yy... STU DY AREA L f.11 r r! K f 'CSO � ,.D, I N.- � `' .,. .l` ' A � 1 r "• _ t .p .'.3y. Blp ! ]3RTH AVE NW �� X LEGEND - � STUDYAREA 1 f PROPOSED ROADWAY RECONSTRUCTION S ' & WATER MAIN IMPROVEMENTS IT r Tx _ PROPOSED WATER SERVICE BMER LAKE BLVD NW , CONNECTIONS ONLY Water Main Improvements / SW of WDE Landfill (CP #21-49) Figure 1A: Improvement Concepts© BOLTON City of Andover January 2022 & M E N K S;V&DOVEA '1113 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrat Dennis Jones, Fire Chief FROM: Jake Griffiths, Associate Planner SUBJECT: Discuss Emergency Management Training & Outlook—Administration DATE: February 22, 2022 In the most recent Council Community Vision and Organization Goals and Values document, one of the Council's goals was to "develop an effective Emergency Management Plan to come to the aid of those in Andover when effected by community disasters". City staff would like to provide an update to the Council on upcoming emergency management activities. Emergency Management Training City staff will be participating in FEMA's National Incident Management System (NIMS) training. At least one staff member from each department will be attending a day long in-person training session on February 24th. In addition to this in-person training, City staff will also be completing a number of online emergency management training courses over the coming months. The NIMS training also includes a course specifically targeted towards elected officials. This training is scheduled for 6:00 p.m. on March 22, 2022 at Fire Station 1 and will take approximately 2 % hours. Emergency Management Outlook Looking ahead, the Fire Department is currently working with Anoka County Emergency Management and the Anoka County Sheriffs Office to schedule a table top exercise to simulate a response to an emergency within the community. City staff anticipates this exercise will be conducted before the end of 2022. Once this exercise is complete, the Fire Department plans on reviewing the outcome of the exercise and will begin updating the City's Emergency Management Plan as may be needed. There may be other training opportunities that become available for both City staff and the Council in the future. These could include touring the Fire Station, attending a controlled burn with the Fire Department, additional training sessions or table top exercises, etc. ACTION REQUESTED The City Council is requested to review the emergency management outlook. Respectfully submitted, Jake Griffiths Associate Planner AWU94 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers FROM: Jim Dickinson, City AdministraY20Andover SUBJECT: Pre -Audit December 2021 /JanuCommunity Center Update DATE: February 22, 2022 Attached for Council review is the Andover Community Center (ACC) Budget Summary Report for Budget Year 2021. The reports reflect pre -audit activity through December 2021, comparative data with December 2020 and audit data reflecting the entire year of 2020, also provided is the January 2022 activity. Pre Audit December 2021 As the Council well knows, the year 2020 was a difficult year, in part because of the expansion construction, but heavily with imposed COVID restrictions shutting down the entire facility mid- March of 2020 and then finally allowed to reopen in a restricted capacity early January 2021. The ACC has now been operating for twelve months since the reopening, thus making the current year (2021) activities difficult to compare with only the first three months of 2020 containing full operations. The pre -audit actuals through December 2021 when compared to the 2021 Budget are favorable relative to revenues, and expenditures are below budget. In Administration's opinion, while the expenditures are below budget, which may look good from a budget perspective, but is not reflective of how Administration would like to see the facility operate. Having adequate staffing was a challenge during 2021, and while the financial result was positive for 2021, the stretching of the current staffing to produce the result is not sustainable. Also provided is an ACC historical perspective of actual costs dating back to 2015. This is the reporting previously provided to the ACC Advisory Commission. This report also provides history on debt service payments and the property tax levy assigned to debt and operation. January 2022 Coming off 2020 imposed COVID restrictions shutting down the entire facility mid-March of 2020 and then finally allowed to reopen in a restricted capacity early January 2021. The ACC operated at full capacity for close to twelve months, this will now make the current year (2022) activities comparable to the previous year as we proceed through 2022 December 2021, January 2022 & February 2022 FACILITY UPDATES: Please refer to the attached ACC Facility Update for Major Events. Walking track activity through December is identified as well. ACC has a full fall/winter schedule for the 2021-22 Prime Season and does fine-tune the schedule as facility users may release times. Efforts are on-going to fill non -Prime hours, ACC is working with various groups to fill the non -prime hours before school all fall/winter long, as well as filling 2022 Spring and Summer availability. Other ACC Highlights:.... As ACC moves into 2022 the ACC continues to be busy, our busiest 3 months of the year are just ahead. Youth and high school hockey seasons are just beyond the mid -way point of their seasons with both rinks booked up 7 days a week. ACC has seen record numbers at our open skate sessions and even the daytime "non -prime" open sessions have been busier than normal. In the field house our volleyball club, MN Premier is rolling with practices 4 nights a week and multiple tournaments thru March. AAA Basketball has record numbers and with that has more gym hours scheduled than ever before. They started up on January 15th and run through early March. In addition, the Anoka Hennepin Mustangs and Andover Girls Traveling Basketball are at the mid-season point as well. The North Suburban Home Show is back again this year, scheduled for March 12th. Meeting room groups are picking up, birthday parties are back, pickleball is back, and the walking track usage is popular with the cold weather. The facility is as busy as it has ever been. PROGRAMS - ACC lost some skating instructors and due to that are not offering winter skate lessons. It is our full intention to be back mid-March with a spring session. To help, this winter ACC is bringing in our lead skating instructor on Wednesday nights, during our open skate sessions. She is offering free tips to skaters and recruiting new students along with potential helpers. The winter soccer program started up Jan 15th, and we have 112+ kids currently registered. ACC will also offer a spring session starting mid-March in the Sports Complex on the turf. Daily pickleball in the fieldhouse is back strong, we have started up our beginner lessons, skills and drills sessions along with both beginner and advanced open pickleball sessions throughout the week. CONCESSIONS - Subway was done at the end of October. Staff has had conversations with some local business, local booster clubs and concessions operators and AHS. We have yet to find a partner that felt they could take this on. Concern over staffing and just the timing with all the Covid issues and mandates is the primary reason the concessions remain vacant. We continue to explore options; in the meantime, we have added additional vending and are restocked twice a week versus the traditional once a week. STAFFING- ACC TAFFING ACC recently lost our long-time Asst Manager, Dan Halverson to another opportunity. The Council approved the new Asst Manager, Chad Stancer, at the February 15`h Council meeting. Chad will start early March. Recruitment is underway for the full-time Building Supervisor authorized at the February 2"d City Council meeting. We anticipate this individual starting mid-March. ACC continues to have a shortage of part time staff. Weeknights are short but manageable, however the weekends are a real problem. With as busy as the facility is and the extending weekend hours it has been a challenge. ACC is taking each week one at a time and adjusting work hours as needed to get through the weekends. Human Resources continues to assist with the recruitment of part-time staff, but it is a tough employment market. SCHEDULING- Scheduling CHEDULING Scheduling for summer 2022 and winter 2022-23 has started, looking to get a head of the game a bit to help ensure we keep all our prime -time hours sold at close to 100% and find new users and programs to keep building our non-prime/summer usage. Administration will review the staff report and discuss the attached reports with the Council at the meeting. Er, M.1 i TI_J Ow CFfY OF ANDOVER Community Center Budget Summary Totals Budget Year 2021 Curren 2020 2021 REVENUES Budget Dec YTD %Bud Audit Budget Dec YTD %Bud DeparGnental Charges for services 74,809 95% 74,809 105.100 82,655 79% Operating Ice Rental S 470,300 S 361,796 77% S 361,796 $ 668,000 S 823,857 123% Turf Rental - 107% Na - 70,000 3,782 5°% Track - 301 Na 301 - 3,950 Na Fieldhouse Rental 218,000 133,126 61% 133,126 270,000 220,527 82% Proshop 12,000 4,394 37% 4,394 15,000 9,606 64% Vending 13,000 6,148 47% 6,148 16,000 7,763 49% Advertising 39,000 8,000 21% 8,000 50,000 84,700 169% Total Charges for services 752,300 513,765 68% 513,765 1,089,000 1,154,185 106% Miscellaneous 140,000 110,781 79% 110,781 140,000 122,139 87% Total revenues 892,300 624,546 70% 624,546 1,229,000 1,276,324 104% 338.000 342.422 101% 342,422 493,000 490,654 100% Net increase (decrease) in 2020 2021 fund balance S EXPENDITURES Budget Dec YTD %Bud Audit Budget Dec YTD %Bud Curren Salaries & benefits 629,296 503,842 80% 503,842 757,753 692,744 91% DeparGnental 79,100 74,809 95% 74,809 105.100 82,655 79% Operating 486,075 345,588 71% 345,588 635,197 515,308 81% Professional services 121,000 129,261 107% 129,261 144,375 85,130 59% Capital outlay 130,000 100,000 77% 100,000 Na Cannot 1,445,471 1,153,500 80% 1,153,500 1,642,425 1,375,837 84% Revenue over (under) expense (553,171) (528,954) 96% (528,954) (413,425) (99,513) 24% Other financing sources (uses) General Property Tax Levy - - Na - 155,000 154,534 100% Invesmaent ineome - 6,793 da 6.793 - 1,094 Na Rental I Lease Pymt 638,000 635,629 100% 635,629 638,000 635,026 100% Tmmfers out (300,000) (300,000) 100% (300,000) (300,000) (300,000) 100% Total financing sources(uses) 338.000 342.422 101% 342,422 493,000 490,654 100% Net increase (decrease) in fund balance S (215,171) S (186.532) 87% S f186.532) $ 79.575 S 391.141 492% CITY OF ANDOVER, MINNESOTA Andover Community Center/ YMCA Historical Comparison Debt Service Payments 2012C GO Abatement Bonds (P+1) 2015 2016 2017 2018 1,213,731 2019 1,211,481 2020 1,208,931 2021 2021 S 1,212,631 Actual Actual Actual Actual Actual Actual Budget Dec -YTD Revenues: 590,150 819,725 819,725 $ 1,214,906 $ 1,216,506 $ 1,213,731 $ 1,211,481 Charges for services. 1,208,931 $ 1,806,131 $ 2,032,356 _L2,L32,356 Property Tax Levy Ice Rental S 400,619 $ 405,990 S 392,828 S 435,716 S 442,995 S 361,796 S 668,000 $ 823,857 Turf Rental - - - - 969,378 - 976,780 - $ 973,263 70,000 3,782 Track - - - - - - - 301 1,001,090 - 3,950 Fieldhouse Rental 187,007 199,286 215,089 218,667 220,225 - 133,126 270,000 220,527 Proshop 9,258 9,412 9,247 8,606 $ 977,332 9,680 974,418 4,394 972,055 15,000 9,606 Vending 9,279 8,588 9,182 7,470 8,427 6,148 16,000 7,763 Advertising 31,758 26,450 38,819 34,000 40,850 &000 50,000 84,700 Charges for services 637,921 649,726 665,165 704,459 722,177 513,765 1,089,000 1,154,185 Miscellaneous 174,788 136,552 136,149 142,768 131,386 110,781 140,000 122,139 Total revenues 812,709 786,278 801,314 847,227 853,563 624,546 1,229,000 1,276,324 Expenditures: Current: Salaries & benefits 439,304 451,332 481,926 501,108 533,044 503,842 757,753 692,744 Departmental 74,949 77,945 65,612 76,448 66,570 74,809 105,100 82,655 Operating 388,492 364,935 364,242 352,067 330,084 345,588 635,197 515,308 Professional services 142,602 106,381 125,034 104,076 77,818 129,261 154,375 85,130 Capital outlay 47,859 4,900 11,442 39,888 100,000 - Current 1,045,347 1,048,452 1,041,714 1,045,141 1,047,404 1,153,500 1,652,425 1,375,837 Revenue over under expenditures (232,638) (262,174) (240,400) (197,914) (193,841) (528,954) (423,425)1 (99,513) Other financing sources (uses) General Property Tax Levy - - - - - - 155,000 154,534 Investment income (1,078) 2,190 2,779 5,780 16,107 6,793 - 1,094 Rental / Lease Pymt 638,220 640,303 641,691 637,150 636,803 635,629 638,000 635,026 Transfers out (300,000) (300,000) (300,000) (300,000) (300,000) (300,000) (300,000) (300,000) Total financing sources uses) 337,142 342,493 344,470 342,930 352,910 342,422 493,000 490,654 Net increase (decrease) in fund balance 104,504 80,319 104,070 145,016 159,069 (186,532) 69,575 391,141 Fund balance (deficit)- January ) (48,364) 56,140 136,459 240,529 385,545 544,614 358,082 358,082 Fund balance(deficit)- December 31 $ 56,140 $ 136,459 S 240,529 S 385,545 $ 544,614 $ 358,082 $ 427,657 $ 749,223 Fund Balance Detail: FB - Replac Res for Common Space $ 143,702 $ 154,449 $ 179,283 $ 173,560 $ 200,606 $ 190,067 S 215,067 S 215,067 FB - Unassigned (87,562) (17,990) 61,246 211,985 344,008 168,015 212,590 534,156 $ 56,140 S 136,459 $ 240,529 $ 385,545 S 544,614 $ 358,082 $ 427 657 $ 749,223 Debt Service Payments 2012C GO Abatement Bonds (P+1) $ 1,214,906 $ 1,216,506 $ 1,213,731 $ 1,211,481 $ 1,208,931 $ 1,215,981 S 1,212,631 $ 1,212,631 2019A GO Abatement Bonds (P+1) 590,150 819,725 819,725 $ 1,214,906 $ 1,216,506 $ 1,213,731 $ 1,211,481 S 1,208,931 $ 1,806,131 $ 2,032,356 _L2,L32,356 Property Tax Levy 2012C GO Abatement Bonds $ 975,632 $ 977,332 S 974,418 $ 972,055 $ 969,378 S 976,780 $ 973,263 $ 973,263 2019A GO Abatement Bonds - - - - - 1,001,090 976,966 976,966 Community Center Operations - - 155,000 155,000 $ 975,632 $ 977,332 S 974,418 $ 972,055 $ 969,378 $ 1,977,870 $ 2,105,229 S 2,105,229 Pre -Audit CITY OF ANDOVER Community Center Budget Summary Totals Budget Year 2022 Curren: ( 2021 37% 490.654 493.000 190.444 2022 1 REVENUES Budget Jan YTD %Bud Pre -Audit Budget Jan YTD %Bud Departmental Charges for services 1,332 1% 82.655 93.100 3,349 4% Operating Ice Rental S 668.000 S 9,630 1% S 823,857 $ 729,000 S (28,310) -0% Turf Rental 70,000 - Na 3,782 50,000 55278 III% Track - 383 Na 3,950 2,500 413 Na Fieldhouse Rental 270,000 1,366 1% 220,527 240,000 - 0% Proshop 15,000 996 7% 9,606 13,000 1,240 10% Vending 16,000 50 00/0 7,763 15,000 1,901 13% Advertising 50.000 500 1% 84.700 63,000 4.755 8% Total Charges for services 1,089,000 12,925 1% 1,154,185 1,112,500 35,277 3% Miscellaneous 140,000 (8.956) -6% 122,139 138.000 150 0% Total revenues 1,229,000 3,969 0% 1,276,324 1,250,500 35,427 3% 2021 2022 EXPENDITURES Budget Jam YTD %Bud PrcAudlt Budget Jan YTD % Bud Curren: 493,000 183,568 37% 490.654 493.000 190.444 General Property Tax ltvy 155,000 Salaries&benefits 757,753 41.238 5% 692.744 770,110 52,037 7% Departmental 105.100 1,332 1% 82.655 93.100 3,349 4% Operating 635,197 10,177 2% 515,308 599,233 27,072 5% Professional services 144,375 30 0% 85,130 214,525 3,524 2% Capital outlay Na 30,000 0% Current 1,642,425 52,777 3% 1,375,837 1.706,968 85.982 5% Revenue over (under) expense (413,425) (48,808) 12% (99,513) (456,468) (50,555) 11% Other financing sources(uses) 493,000 183,568 37% 490.654 493.000 190.444 General Property Tax ltvy 155,000 - 0% 154,534 155,000 - 0% Investment income - - Na 1,094 - - Na Rental/lease Pymt 638,000 483,568 76% 635,026 638.000 490,444 77% Transfers out (300,000) (300.000) 100% (300,000) (300,000) (300,000) 100% Total financing sources(uses) 493,000 183,568 37% 490.654 493.000 190.444 39% Net increase (decrease) in fund balance $ 79,575 $ 134,760 169% $ 391.141 $ 36,532 $ 139,889 383% CITY OF ANDOVER, MINNESOTA Andover Community Center / YMCA Historical Comparison Debt Service Payments 2012C GO Abatement Bonds (P+I) 2015 2016 2017 1116,506 2018 1113,731 2019 1,211,481 2020 2021 2022 2022 S 1,212,631 Actual Actual Actual Actual Actual Actual Pre -Audit Budget Jan - YTD Revenues: 590,150 819,725 1,109,755 1,109,755 $ 1,214,906 $ 1,216,506 $ 1,213,731 Charges for services 1,211,481 S 1,208,931 $ 1,806,131 S 2,032,356 $ 2,323,686 S 2,323,686 Property Tax Levy Ice Rental S 400,619 S 405,990 S 392,828 $ 435,716 $ 442,995 S 361,796 S 823,857 S 729,000 $ (28,310) Turf Rental - - - $ - S - $ - 3,782 50,000 55,278 Track - - - - - - - - 301 3,950 2,500 413 Fieldhouse Rental 187,007 199,286 215,089 1,014,065 218,667 220,225 133,126 220,527 240,000 - Proshop 9,258 9,412 9,247 - 8,606 155,000 9,680 4,394 9,606 13,000 1,240 Vending 9,279 8,588 9,182 S 7,470 $ 8,427 $ 2,105129 6,148 7,763 15,000 1,901 Advertising 31,758 26,450 38,819 34,000 40,850 8,000 84,700 63,000 4,755 Charges for services 637,921 649,726 665,165 704,459 722,177 513,765 1,154,185 1,112,500 35,277 Miscellaneous 174,788 136,552 136,149 142,768 131,386 110,781 122,139 138,000 150 Total revenues 812,709 786,278 801,314 847,227 853,563 624,546 1,276,324 1,250,500 35,427 Expenditures: Current: Salaries & benefits 439,304 451,332 481,926 501,108 533,044 503,842 692,744 770,110 52,037 Departmental 74,949 77,945 65,612 76,448 66,570 74,809 82,655 93,100 3,349 Operating 388,492 364,935 364,242 352,067 330,084 345,588 515,308 599,233 27,072 Professional services 142,602 106,381 125,034 104,076 77,818 129,261 85,130 214,525 3,524 Capital outlay - 47,859 4,900 11,442 39,888 100,000 30,000 Current 1,045,347 1,048,452 1,041,714 1,045,141 1,047,404 1,153,500 1,375,837 1,706,968 85,982 Revenue over under expenditures (232,638) (262,174) (240,400) (197,914) (193,841) (528,954) 99 513 456 468 50 555 Other financing wurces (uses) General Property tax levy - - - - - - 154,534 155,000 - lnvmlmentincome (1,078) 2,190 2,779 5,780 16,107 6,793 1,094 - - Kemal / lease Pymt 638,220 640,303 641,691 637,150 636,803 635,629 635,026 638,000 490,444 Transfers out (300,000) (300,000) (300,000) (300,000) (300,000) (300,000) (300,000) (300,000) (300,000) Total financing sources (uses) 337,142 342,493 344,470 342,930 352,910 342,422 490,654 493,000 190,444 Net increase (decrease) in fund balance 104,504 80,319 104,070 145,016 159,069 (186,532) 391,141 36,532 139,889 Fund balance (deficit)- January 1 (48,364) 56,140 136,459 240,529 385,545 544,614 358,082 749,223 749,223 Fund balance(deficit)- December 31 $ 56,140 $ 136,459 $ 240,529 $ 385,545 S 544,614 $ 358,082 $ 749,223 S 785,755 S 889,112 Fund Balance Detail: FB - Replac Res for Common Space S 143,702 $ 154,449 S 179,283 S 173,560 $ 200,606 S 190,067 S 216,790 $ 241,790 $ 241,790 FB - Unassigned (87,562) (17,990) 61146 211,985 344,008 168,015 532,433 543,965 647,322 $ 56,140 S 136,459 S 240,529 S 385,545 S 544,614 $ 358082 S 749123 S 785,755 $ 889.112 Debt Service Payments 2012C GO Abatement Bonds (P+I) $ 1,214,906 S 1116,506 $ 1113,731 S 1,211,481 $ 1,208,931 S 1115,981 S 1,212,631 S 1113,931 $ 1113,931 2019A GO Abatement Bonds (P+1) 590,150 819,725 1,109,755 1,109,755 $ 1,214,906 $ 1,216,506 $ 1,213,731 $ 1,211,481 S 1,208,931 $ 1,806,131 S 2,032,356 $ 2,323,686 S 2,323,686 Property Tax Levy 2012C GO Abatement Bonds $ 975,632 $ 977,332 $ 974,418 S 972,055 $ 969,378 S 976,780 S 973,263 S 974,628 $ 974,628 2019A GO Abatement Bonds - - - - - 1,001,090 976,966 1,014,065 1,014,065 perations- Community Center Operations----- - - 155,000 155,000 155,000 $ 975,632 $ 977332S 974,418 $ 972,055 S 969,378 $ 1,977,870 $ 2,105129 $ 2,143,693 $ 2,143.693 Pre - Audit AND%VER COMMUNITY CENTER FACILITY UPDATE DECEMBER 2021 DEC 2 -AHS GIRLS HOCKEY VS. ROGERS DEC 3 -FLEX HOCKEY DEC 4 -AHS GIRLS VS. WARROAD DEC 4 -5 -HOLIDAY CRAFT SALE DEC 7 -AHS GIRLS VS. ARMSTRONG DEC 9 -AHS BOYS VS. OSSEO DEC 10 -AHS GIRLS VS. EDEN PRAIRIE DEC 11 -AHS BOYS VS HOLY FAMILY DEC 14 -16 -AAA IN-HOUSE GIRLS BASKETBALL PLAYOFFS DEC 18 -AHS GIRLS VS ELK RIVER DEC 19 -MN PREMIERE V'BALL JAMBOREE DEC 23 -AHS BOYS VS. BLAINE DEC 23 JAN 2 -NO SCHOOL -EXTRA DAYTIME ACTIVITIES DEC 25 -FACILITY CLOSED DEC 29 -MN PREMIERE-V'BALL CAMP DEC 31 -HOMETOWN HOCKEY -NEW YEARS FESTIVAL TRACK CHECK IN IS REQUIRED. MONDAY -FRIDAY, 6 30AM-4 30PM. NUMBERS BELOW REFLECT THOSE CHECKED IN DURING THESE TIMES. JAN: 1619 FEB 2068 MARCH 1571 APRIL: 982 MAY: 471 JUNE: 462 JULY 508 AUG 496 SEPT 556 OCT: 495 NOV 939 DEC: 1494 JAN 14 -INDOOR SOCCERI WINTER SESSION -REGISTRATION IS OPEN AND%VER COMMUNITY CENTER FACILITY UPDATE JANUARY 2022 JAN 6 -AHS BOYS HOCKEY VS. TOTINO-GRACE JAN 8 -9 -MN PREMIER V'BALL TOURNAMENT JAN 13 -AHS BOYS HOCKEY VS ARMSTRONG JAN 14 -AHS GIRLS HOCKEY VS STILLWATER JAN 15 -AHS BOYS HOCKEY VS. ANOKA JAN 15 -WINTER SOCCER PROGRAM STARTS JAN 1 S -AAA BASKETBALL LEAGUE -SEASON STARTS JAN 17 -HOMETOWN HOCKEY -2022 TRYOUTS JAN 18 -AHS GIRLS HOCKEY VS. BLAINE JAN 22 -AAA BASKETBALL LEAGUE JAN 27 -AHS BOYS HOCKEY VS. ELK RIVER JAN 29 -AHS BOYS HOCKEY VS. ROGERS JAN 29 -AAA BASKETBALL LEAGUE JAN 30 -MN PREMIER V'BALL TOURNAMENT JAN 31 -AHS GIRLS HOCKEY VS OSSEO TRACK CHECK IN IS REQUIRED. MONDAY -FRIDAY, 6 30AM-4 30PM. NUMBERS BELOW REFLECT THOSE CHECKED IN DURING THESE TIMES. JAN 1619 FEB 2068 MARCH 1571 APRIL: 982 MAY 471 JUNE 462 JULY 508 AUG 496 SEPT 556 OCT 495 NOV 939 DEC 1494 JAN 15 -INDOOR SOCCERI WINTER SESSION -118 KIDS -SOLD OUT AND: VER COMMUNITY CENTER FACILITY UPDATE FEBRUARY 2022 FEB 3 -AHS GIRLS HOCKEY VS WAYZATA FEB 5 -AHS BOYS HOCKEY VS CENTENNIAL FEB 5 -AAA IN-HOUSE BASKETBALL FEB 10 -AHS GIRLS HOCKEY -SECTION PLAYOFF FEB 12 -AHS GIRLS HOCKEY -SECTION PLAYOFF FEB 12 -AHS BOYS HOCKEY VS MAPLE GROVE FEB 12 -AAA IN-HOUSE BASKETBALL FEB 13 -MN PREMIERE VOLLEYBALL TOURNAMENT FEB 19-D10 YOUTH HOCKEY PLAYOFFS FEB 19 -AAA IN-HOUSE BASKETBALL FEB 20-D10 YOUTH HOCKEY PLAYOFFS FEB 22 -AHS BOYS HOCKEY -SECTION PLAYOFFS FEB 26-D10 YOUTH HOCKEY PLAYOFFS FEB 26 -AAA IN=HOUSE BASKETBALL FEB 27 -MN PREMIERE VOLLEYBALL TOURNAMENT TRACK CHECK IN IS REQUIRED, MONDAY -FRIDAY, 6 30AM-4 30PM. NUMBERS BELOW REFLECT THOSE CHECKED IN DURING THESE TIMES. JAN -1846 FEB -TBD 2021 TOTAL CHECK IN -11 .661 MARCH 24 -SPRING LEARN TO SKATE STARTS MARCH 26 -SPRING INDOOR SOCCER STARTS 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Pre -Audit December 2021 General Fund Budget Progress Report DATE: February 22, 2022 INTRODUCTION Monthly reporting of the City Budget progress to the Governing body is a recommended financial practice and often viewed positively by rating agencies. The City of Andover 2021 General Fund Amended Budget contains total revenues of $12,197,475 and total expenditures of $13,590,879 (reflects items carried forward from 2020, additional State Aid and Fire Grants, and the operating transfer of $750,000 to the Road and Bridge Capital Projects Fund). Please note the 2020 Budget includes a $1,000,000 amendment for a transfer to the Road & Bridge Fund. A decrease in the General Fund fund balance was planned for the 2021 Budget. DISCUSSION Attached is the General Fund Revenue & Expenditure Budget Summary - Budget Year 2021, reflecting year to date actual pre -audit through December 2021. The following represents Administration's directives and departmental expectations for 2021: 1. Expenditure budgets while approved, expenses are to meet with the spirit that needs are fulfilled first, expansions of service and special requests are to be reviewed with City Administration before proceeding. 2. Departments are to be committed to search for the best possible prices when purchasing goods and services. 3. Departments are to be committed to continually searching out new efficiencies and to challenge the status quo of how the City provides services. 4. Departments are to be committed to searching out collaborative opportunities to facilitate efficient and cost-effective utilization of governmental assets and personnel. 5. Departments are to be committed to developing effective, consistent and ongoing communications with City residents, businesses and other stakeholders. 6. Departments are to be cognizant that services provided are subject to available revenues and should not commit to services that are not sustainable. ACTION REQUESTED Review the pre -audit December 2021 General Fund Budget Progress Report. esrickinson ll y submitted, ,Ji Attachment CITIOF ANDOVER General Fund Budget Summary Totals Budget Year 2021 2020 2021 REVENUES Budget Dec VTD %Bud Audit Budget Dec VTD %Bud General Property Tax S 9,392,032 S 9,303,234 99% S 9,303,234 S 9,594,493 $ 9,522,862 99% Licenses and Permits 410,900 892,279 217% 892,279 436,450 891,762 204% Imergovemmentnl 839,694 861,179 103% 861,179 938,041 939,174 100% Charges for Services 736,210 1,070,899 145% 1,070,899 752,360 989,223 131% Fines 75250 47,630 63% 47.630 50,250 53,747 107% Investment Income 75,000 148,974 199% 148,974 75,000 (15,184) -20% Miscellaneous 133,850 172,062 129% 172,062 138,850 167,966 121% Transfers In 190,688 190,688 100% 190.688 212,031 212,031 100% Total Revenues $ 11,853,624 S 12,686,9415 107% S 12 686,945 S 12,197,475 S 12,761,581 105 2020 1 2021 EXPENDITURES Budget Dec YTD %Bud Audit Budget Dec YTD %Bud GENERAL GOVERNMENT Mayor and Council S 108,315 $ 95,519 88% S 95,519 $ 108,015 S 95,659 89% Administration 227,334 187,757 83% 187,757 236,244 229,314 97% Newsletter 25,000 22,156 89% 22,156 25,000 22.945 92% Human Resources 34,100 16.180 47% 16,180 35,202 20,836 59% Attorney 200,941 195,721 97% 195,721 206,941 199,809 97% City Clerk 170,000 166,221 98% 166,221 176,206 175,177 99% Elections 99,182 91,643 92% 91,643 74,212 20,260 27% Finance 308,356 294,502 96% 294,502 320,768 307,009 96% Assessing 159,000 154,483 97% 154,483 161,000 128,829 80% Information Services 194,725 187,703 96% 187,703 213,738 185,642 87% Planning ,@ Zoning 490,296 453,133 92% 453,133 504,204 491,395 97% Engineering 605,481 566,224 94% 566,224 631,401 594,718 94% Facility Management 640,134 475,086 74% 475,086 713,197 548,744 77% Total General Gov 3,262 64 2,906,328 89 % 2,906,328 3 406 128 1020 37 89 PUBLICSA£ETY Police Protection 3.245,518 3,114,623 96% 3,114,623 3,287,046 3287,046 100% Fire Protection 1,522,370 1,508,852 99% 1,508,852 1,711,769 1,704,706 100% Protective Inspection 507,910 519,183 102% 519,183 533,561 516,466 97% Civil Defense 29,936 17227 58% 17,227 26,844 15202 57% Animal Carmol 5,950 2347 39% 2,347 5.950 3,517 59% Total Public Safety 5,311,684 5 162232 97% 5,162,232 5,565,170 5 26937 99% PUBLIC WORKS Streets and Highways 733,070 686,979 94% 686,979 788,241 804,392 102% Snow and Ice Removal 631,937 496.668 79% 496,668 675,888 540,226 80% Street Signs 235,124 257,280 109% 257,280 240,842 196,783 82% Traffic Signals 40,000 23,044 58% 23,044 40,000 33374 83% Street Lighting 40,400 34.211 85% 34,211 40,400 36,533 90% Street Lights - Billed 180,500 152,181 84% 152,181 180,500 156,841 87% Park & Recreation 1,472,590 1,426,232 97% 1,426232 1,560,640 1,505,145 96% Natural Resource Preservation 11,716 9,821 84% 9,821 13,383 9,738 73% Recycling 193,971 228,124 118% 228.124 233,759 239,607 103% Total Public Works 3,539,308 3,314,540 94% 3,314,540 3,773,653 3,522,639 93% OTHER Mi=llaneoa 1,056,828 1,003,778 95% 1,003,778 806,828 757,109 94% Youth Services 39,100 9,000 23% 9,000 39,100 9,000 23% Total Other 1,095,928 1,012,778 92% 1.012,778 845,928 766,109 91% Total Expenditures S 13,209,784 S 12,395,878 94% S 12,395,878 S 13,590,879 S 12,836,022 94 NET INCREASE (DECREASE) S (1,356,160) S 291,067 S 291,067 S (1,393,404) S (74,441) AC I T Y O F NDOVE ; 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: January 2022 General Fund Budget Progress Report DATE: February 22, 2022 INTRODUCTION The City of Andover 2022 General Fund Budget contains total revenues of $12,699,145 and total expenditures of $13,382,093; a decrease in fund balance is planned. Monthly reporting of the City Budget progress to the Governing body is a recommended financial practice and often viewed positively by rating agencies. DISCUSSION Attached is the General Fund Revenue & Expenditure Budget Summary - Budget Year 2022, reflecting year to date actual through January 2022. The following represents Administration's directives and departmental expectations for 2022: 1. Expenditure budgets while approved, expenses are to meet with the spirit that needs are fulfilled first, expansions of service and special requests are to be reviewed with City Administration before proceeding. 2. Departments are to be committed to search for the best possible prices when purchasing goods and services. 3. Departments are to be committed to continually searching out new efficiencies and to challenge the status quo of how the City provides services. 4. Departments are to be committed to searching out collaborative opportunities to facilitate efficient and cost-effective utilization of governmental assets and personnel. 5. Departments are to be committed to developing effective, consistent and ongoing communications with City residents, businesses and other stakeholders. 6. Departments are to be cognizant that services provided are subject to available revenues and should not commit to services that are not sustainable. ACTION REQUESTED 4New the January 2022 General Fund Budget Progress Report. submitted, CITY OF ANDOVER General Fund Budget Summary Totals Budget Year 2022 2021 2022 REVENUES Budget Jan YTD %Bud Pre -Audit Budget Jan YTD %Bud General Property Tax S 9,594,493 S - 0% S 9,522,862 S 10,076,370 S - 0% Licenses and Permits 436.450 31,719 7% 891.762 535.500 50,916 10% Intergovernmental 938,041 (28,830) -3% 939,174 817.284 (13,289) -2% Charges for Services 752,360 46.262 6% 989,223 799,110 67,253 8% Fines 50,250 - 0°4 53,747 50,500 125 0% Investmentlncome 75,000 - 004 (15,184) 75,000 0 0% Miscellaneous 138,850 3,939 3% 167,966 148,300 8,111 5% Transfers In 212,031 212,031 100% 212,031 197,081 197.081 100% Total Revenues S 12,197,475 S 265,121 2% S 12,761581 S 12.699 145 S 310,197 2 Assessing 161,000 - 0% 128,829 161,000 - 0% Information Services 213,738 2021 6% 185,642 1 2022 6% EXPENDITURES Budget Jan YTD %Bud Pre -Audit Budget Jan VTD %Bud GENERAL GOVERNMENT Miscellaneous Mayor and Council S 108,015 $ 29,250 27% $ 95,659 $ 107,347 $ 28,775 27% Administration 236,244 18,831 8% 229.314 238,442 18,096 8% Newsletter 25,000 1.725 7% 22,945 27,300 1,790 7% Human Resources 35,202 1,581 4% 20,836 34,661 6,239 18% Attorney 206,941 - 0% 199,809 212,041 - 00/0 City Clerk 176.206 17.209 10% 175,177 185,278 16,064 9% Elections 74,212 979 1% 20,260 77,188 964 1% Finance 320,768 18,308 6% 307,009 337,466 47,227 14% Assessing 161,000 - 0% 128,829 161,000 - 0% Information Services 213,738 12,701 6% 185,642 226,601 13,347 6% Planning & Zoning 504,204 34,373 7% 491,395 526.669 34,217 6% Engineering 631,401 46,983 7% 594,718 652,908 47,332 7% Facility Management 713,197 25,812 4% 548,744 717,688 32,053 4% Total General Gov 3,406,128 207 752 6% 3,02IL337 3,504,599 246 104 7 PUBLICSAFETY Miscellaneous Police Protection 3,287,046 - 0% 3,287,046 3,337.486 834,371 25% Fire Protection 1,711,769 94,886 6% 1.704,706 1,841,166 102,456 6% Protective Inspection 533,561 39,902 7% 516,466 529,812 30,953 6% Civil Defense 26,844 3,752 14% 15,202 29,003 514 2% Animal Control 5,950 - 0% 3,517 5,950 - 0% Total Public Safety 5,565,170 138,540 2% 5,526,937 5743 17 968,294 17% PUBLIC WORKS Miscellaneous Streets and Highways 788,241 54,682 7% 804,392 868,864 60,150 7% Snow and Ice Removal 675,888 94,405 14% 540,226 702,923 110,999 161/6 Street Signs 240,842 13,290 6% 196,783 230,094 12,048 5% Traffic Signals 40,000 - 0% 33,374 40,000 601 2% Street Lighting 40,400 - 0% 36,533 40,400 - 0% Street Lights - Billed 180,500 49 0% 156,841 180.500 74 0% Park &Recreation 1,560,640 98,042 6% 1,505,145 1,573,086 10084 6% Natural Resource Preservation 13,383 299 2% 9,738 14,311 250 2% Recycling 233,759 18,349 8% 239,607 237,981 5,856 2% Total Public Works 3,773,653 279,116 7% 3522,639 3,888,159 291,362 7% OTHER Miscellaneous 806.828 - 0% 757,109 209,328 151,570 72% Youth Services 39,100 0% 9,000 36,600 0% Total Other 845,928 0% 766.109 245,928 151,570 62% Total Expenditures S 13590,879 S 625,408 5% S 12,836,022 S 13,382,093 S 1,657,330 12% NET INCREASE (DECREASE) S (1,393,404) S (360,287) S (74,441) S (682,948) S (1,347,133)