HomeMy WebLinkAboutWK - January 25, 20221685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
City Council Workshop
Tuesday, January 25, 2022
City Hall — Conference Rooms A & B
1. Call to Order— 6:00 p.m.
2. Discuss Multi -Family proposal at Crosstown Blvd. and Hanson—Administration/Planning
3. Discuss Pine Hills North & Pine Hills South Parking Lot Paving/22-18 —Engineering
4. Discuss Veterans Memorial Ceremony — Engineering
5. Discuss Martin Street NW Access off Bunker Lake Boulevard BW - Engineering
6. Discuss Preliminary Plat Process — Planning/Engineering
7. Discuss American Rescue Plan Act Funding — Administration
8. Pre -Audit December 2021 Community Center Update —Administration
9. Pre -Audit December 2021 General Fund Budget Progress Report — Administration
10. Other Topics
11. Adjournment
C I T Y O F e
N&6, ,
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 . WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administra \
FROM: Joe Janish, Community Developmen i ctor
SUBJECT: Discuss Multi -Family proposal at Crosstown Blvd. and Hanson —
Administration/Planning
DATE: January 25, 2022
ACTION REQUESTED
Consider discussion with potential Senior Multi -Housing Developer.
UPDATE
During the November 23, 2021 City Council Workshop, City Council provided feedback to a
potential multi -family developer. The two main concerns that was noted during the discussion
was the height of four stories and the loss of commercial property.
While the four stories still remain, the potential project has incorporated some commercial space
into their building. The group met with a local Commercial Broker and has developed space
ranging from 8,000 to 13,000 square feet of commercial space that could be incorporated into the
project.
Reviewing the Andover Retail Market Analysis which was completed in May of 2012. The
Crosstown/Hanson area was identified as a convenience retail area. The study identifies personal
services and medical offices that would be a good fit for the proposed multi -family. This study
was completed based on the 2008 Comprehensive Plan which had projected a higher population
forecast for our community of 44,578 in 2030. As part of our Comprehensive Plan Update it was
determined that the City of Andover's population forecast will be lower than originally expected
with a forecast of 39,800 in 2040.
ACTION REQUIRED
Staff recommends the City Council provide comments to the potential developer.
R mitted,
Joe Jan1sh
Community Development Director
ATTACHMENTS:
Excerpts from Andover Retail Market Analysis related to this area
Other Retail Stores
This category consists of stores that typically have strong destination characteristics and serve
specific needs, generally building materials, lawn and garden, and automotive. The trade area is
not large enough to support a home center.
Services
Most services are convenience or destination types of businesses. A destination service provider
may have a special relationship with their client, which build a continuing relationship. Others
may be patronized because they are conveniently located.
Medical
This area has a number of medical offices including a HealthPartners Clinic. As population
increases, additional medical offices and clinics can be supported.
Summary
Bunker Lake retail area incorporates the trade areas for other retail areas in Andover and has the
largest population. Bunker Lake will be Andover's dominate retail area and will be the choice
for retail and service establishments that desire a large population trade area. Also, there are
many retailers that need trade areas with larger populations to support a store and are unlikely to
locate in Andover.
CROSSTOWN/HANSON RETAIL AREA
Crosstown/Hanson's trade area is estimated to have 13,462 households in 2015, increasing to
over 17,700 in 2035. Current trade area households are less than two-thirds of the Bunker Lake
trade area households. The small number of households limits retail potential in this area.
Categories of retail stores and services and square footages that are possible in the
Crosstown/Hanson retail area are based on trade area sales potential. These estimates are
contained in Table 29 for each target year (2015, 2020, 2025, 2030, and 2035). Sales potential
analysis indicates that supportable square footage of retail stores and services will increase from
about 155,600 million square feet in 2015 to over 251,000 square feet in 2035. Supportable
space by business type is contained in Table 29A at the end of this chapter.
Table 29
CROSSTOWN/HANSON RETAIL AREA SUPPORTABLE SPACE, 2015 TO 2035
Merchandise Category
2015
2020
2025
2030
2035
HOUSEHOLDS
13,462
14,895
15,946
16,902
17,778
Convenience Goods
65,600
70,100
76,300
88,300
92,900
Shopping Goods
4,900
4,900
5,400
5,700
6,700
Services
72,500
83,800
95,300
116,300
131,100
Health Care Services
12,600
14,600
14,600
20,400
20,400
Total
155,600
173,400
191,600
230,700
251,100
Source: McComb (roup, Ltd.
CI.
Estimated supportable square footage for each business type is contained in Table 29A. Retail
potential identified includes existing businesses in the Crosstown/Hanson retail area, as well as
additional space that can be added in the future. Not all of these businesses will choose to locate
in the Crosstown/Hanson retail area. Others may choose to locate in Andover, but may want to
locate in some other retail area.
+\ Crosstown/Hanson is primarily a convenience retail area and is likely to remain so. The area's
retail potential is enhanced by the nearby City Hall, Community Center, Oakville Middle School,
Andover Elementary School and YMCA, which attract shoppers to the area. Retail offerings
include convenience retailers, food services, convenience/gasoline stores, and limited shopping
goods and services. Future growth will increase potential in these categories, with the potential
to add additional food services, personal services, and medical offices.
SEVENTHBUNKER RETAIL AREA
The intersection of Seventh Avenue and Bunker Lake Boulevard is a potential retail area. At the
present time, there is an auto repair establishment with a strong following according to consumer
research. The eastern portion of the area is in Andover and the western portion is in Anoka. The
trade area for this location is constrained by the Bunker/Round Lake retail area and the Rum
River shopping area in Anoka.
The Seventh/Bunker trade area has a relatively small number of households when compared to
other Andover retail areas. Households in 2015 are estimated at about 8,654 increasing to about
11,800 in 2035. Supportable retail space is estimated at 27,100 square feet in 2015, increasing to
40,200 in 2035, as shown in Table 30. Categories of retail stores and services and square
footages that are supportable in the Seventh/Bunker retail area are limited by sales potential.
These estimates are contained in Table 30A for each target year (2015, 2020, 2025, 2030, and
2035) at the end of this chapter.
Table 30
SEVENTH/BUNKER RETAIL AREA SUPPORTABLE SPACE, 2015 TO 2035
Merchandise Category 2015 2020 2025 2030 2035
HOUSMOLDS
8,654
Convenience Goods
19,500
Services
7,600
Total
27,100
Source: McComb Group, Ltd
9,703 10,483 11,199
19,500 22,500
13,600 13,600
33,100 36,100
11,860
22,500
25,500
14,700
14,700
37,200
40,200
Convenience goods retail potential is limited to liquor, food service, and convenience/gasoline
categories. A full service restaurant would need to have high destination characteristics. This is
also true of the personal services and health care categories. In addition, these businesses could
also locate in the Anoka portion of the area. Of the above categories, the most likely
development is a small convenience center anchored by a convenience/gasoline and liquor store
with a few service establishments.
53
Table 29A
CROSSTOWNIHANSON RETAIL AREA
SUPPORTABLE SPACE: RETAIL STORES, SERVICES, AND HEALTH CARE
BY MERCHANDISE
CATEGORY
(Gmrs Lurbk Ama)
Store Size
M erchandise Category
2015
2020
2025
2030
2035
Low
Median
Hi&
CONVENIENCE GOODS
Drug& proprietary stores
14,000
14,000
14,000
14,000
14,000
8,280
11,700
23,714
Hardware
8,000
8,000
8,000
12,000
12,000
5,638
13,831
27,743
Liquor
10,000
10,000
10,000
10,000
10,000
1,305
2,856
7,210
Florist
-
1,600
1,600
1,600
3,200
766
1,600
5,396
Food/hcaith supplement stores
-
-
1.200
1.200
1,200
1,200
1,234
1,968
Food Service
Full-service restaurants
14,000
14,000
19,000
24,000
24,000
2,000
4,500
9,775
Lhnited service restaurants
10,000
12,000
12,000
14,000
16,000
1,335
3,000
3,400
Snack& beverage places
3,600
4,500
4,500
5,500
6,500
850
1,500
2,495
Gasoline Sirs Stations/Conv.
Gas/Convenience food stores
6,000
6,000
6,000
6,000
6,000
1,500
2,933
6,121
Subtotal- Convenience Goods
65,600
70,100
76,300
88,300
92,900
SHOPPING GOODS
Other Shopping Goods
Specialty sportinggoods
2,500
2,500
3,000
3,000
4,000
1,097
2,449
4,356
Musical instruments
1,200
1,200
1,200
1,200
1,200
2,432
7,324
26,094
Opticalgoods
1,200
1,200
1,200
1,500
1,500
885
1,561
4,068
Subtotal-Shopping Goods
4,900
4,900
5,400
5,700
6,700
SERVICES
Personal Care Services
Beauty Shops/Nail Salons
7,200
8,500
10,000
12,000
14,000
900
1,400
3,480
Nail Salons
1,200
1,200
1,200
2,400
2,400
773
1,200
1,807
Other Personal Care Services
1,500
2,000
2,500
2,800
3,200
703
1,488
4,128
Drycleaning & Laundry Services
Drycleaning&Laundry Services
2,000
2,000
2,000
2,500
2,500
1,038
1,608
2,731
Other Personal Services
Child Day Care Services
6,000
6,000
6,000
6,000
6,000
3,059
5,050
7,495
Photographic Studios
1,500
1,500
1,500
1,500
1,500
990
1,866
2,550
Veteranarian Services
3,600
3,600
3,600
3,600
5,000
1,346
2,122
2,701
Pet Care
1,500
1,500
1,500
1,500
1,500
1,200
-Recreation
Physical Fitness Facilites
6,500
6,500
6,500
13,000
13,000
1,433
6,448
32,170
Professional Services
Professional Offices
12,000
14,000
16,000
19,000
20,000
711
2,092
6,264
Financial
5,000
7,500
10,000
12,500
15,000
Insurance
5,000
7,500
10,000
12,500
15,000
Other Services
7,500
10,000
12,500
15,000
20,000
Automotive Repair and Maintenance
General Automotive Repair
6,000
6,000
6,000
6,000
6,000
2,400
6,200
10,624
Paint or Body Repair Shops
6,000
6,000
6,000
6,000
6,000
Subtotal-Services
72,500
83,800
95,300
116,300
131,100
HEALTH CARE
Offices of Dentists
8,000
10,000
10,000
15,000
15,000
1,090
1,700
3,970
Offices of Chiropractors
3,000
3,000
3,000
3,000
3,000
1,090
1,600
3,970
Physical and Occupational Therapists
1,600
1,600
1.600
2,400
2,400
1,090
1,600
3,970
Subtotal
12,600
14,600
14,600
20,400
20,400
TOTAL
155,600
173,400
191,600
230,700
251,100
Snvme: MaCon,b Groay,ud.
53
C IT Y O F
ND OVEN
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrato
FROM: David D. Berkowitz, Director of Public Works / City Engineer
SUBJECT: Discuss Pine Hills North & Pine Hills South Parking Lot Paving/22-18 —
Engineering
DATE: January 25, 2022
INTRODUCTION
The City Council is requested to discuss Pine Hills North & Pine Hills South Parking Lot Paving,
Project 22-18.
Attached is the preliminary layout for the paving of Pine Hills North & Pine Hills South Park parking
lots. Staff is requesting direction from the City Council on the installation of concrete ribbon curb and
is the Council receptive to allow Pine Hills South parking lot to be constructed within the right-of-way
of 16151 Avenue NW. The process to allow encroachment into the right-of-way will be discussed at the
meeting.
Direction on these two items is important before the project can move into the detailed design phase.
ACTION REQUIRED
The City Council is requested to discuss Pine Hills North & Pine Hills South Parking Lot Paving,
Project 22-18.
Respectfully submitted,
David D. Berkowitz /
Attach: Pine Hills North/Pine Hills South Park Preliminary Parking Lot Layout✓
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04
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administr for
FROM: David D. Berkowitz, Director of Pub orks / City Engineer
SUBJECT: Discuss Veterans Memorial Dedication Ceremony — Engineering
DATE: January 25, 2022
INTRODUCTION
The City Council is requested to discuss the Veterans Memorial Dedication Ceremony details that have
been prepared by the planning committee and select the ceremony date.
DISCUSSION
The planning committee for the Veterans Memorial Dedication Ceremony has met twice in the last
three months to begin working out details for the event. Refer to the attached planning committee
meeting minutes for details. Two dates have been discussed for your consideration and they are
Saturday, May 21" and Saturday, June 18th. Other discussion items will include ceremony details,
donation requests, food/food vendors and the ceremony budget.
ACTION REQUIRED
The City Council is requested to discuss the Veterans Memorial Dedication Ceremony details that have
been prepared by the planning committee, select the ceremony date and direct staff on how to proceed
with the ceremony planning.
Respectfully submitted,
David D. Berkowitz
Attach: Veterans Memorial Dedication Planning Committee Minutes
Veterans Memorial Dedication
Meeting 1/6/22 @ Noon: Dave Berkowitz, Todd Lindorff, Shelly Menz, Kristy Wisniewski,
Danielle Lenzmeier
Next Steps:
• January 25" City Council Workshop —Council Review— 6:00 p.m. @ City Hall
• Provide a summary of status updates to Dave by January 19th
• Event Date: Sat., May 2151, 2022, or Plan B —Sat., June 18th, 2022
• Time: 1:00 p.m.
• Duration: 1 hour max
Task:
Who will
reach out:
•
Mayor to speak —reach out to for dates Bb -r11 wis-1e
Dave
•
Sheriff here — reach out to for dates yc. t s wo--lam
Dave
•
National Anthem (Beeka7. Todd's
Kristy
Wife) and raise flag
•
Remove POW flag
Todd
•
Color guard to present flag/gun salute — reach out
Shelly
•
Flags at half-staff to start then raise flag
Todd
•
Social hour after with cookies/refreshments (Vehicle Maintenance
Admin. Asst.
or Community Center
•
Aerial apparatus ladder truck with flag needed that day
Kristy
•
Anoka VFW — reach out
Shelly
•
Coon Rapids VFW (wi d he ip)
(waiting to
•
Invite Lions — Shelly sent email.
hear back.)
•
Coon Rapids or Anoka Legion
•
Invite people from all Branches of Military to come in uniform ^ +u
"�f �1 -
•
Advertise:
Dave/Admin.
o Facebook
Asst.
o Digital boards around City
o Banner facing Hanson
o Sign board on Nightingale
o Newsletter — QR Code to Advertise; QR Code to access
form for plaques
o QR Codes at Veterans Memorial also
o Laura Landis to do a communication blast (Anoka County
Sheriff's Office
•
Donations — Discuss process with City Council for solicitation to
larger corporations. Could some donations be used toward food
truck(s)?
•
Chairs, Podium andspeakers
Todd
•
Parking at Vehicle Maintenance for older people, YMCA Northwest
Dave/Admin.
Lot, Public Works
Asst. /Todd
• Parking attendant(s)
Dave/Admin.
Asst.
• Road closures
Public Works
Program notes:
• Presenting the flag properly is important
• Involve and represent veterans — present them, recognize fallen, represent them
properly
• Lay a wreath for fallen
o Veterans or Sheriff present vet & lay wreath
• Be prepared for rain, tents, etc. Vehicle Maintenance Garage as backup
jze.c�p+irk. 'i^ Vcllte- CL PC 4�c, eucK-E
0
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City
FROM: David D. Berkowitz, Director of Ablic Works / City Engineer
SUBJECT: Discuss Martin Street NW Access off`Biinker Lake Boulevard NW —Engineering
DATE: January 25, 2022
INTRODUCTION
The City Council is requested to discuss the proposed Martin Street NW/Walmart access off Bunker
Lake Boulevard NW and consider a cost participation in the project.
DISCUSSION
Attached is the preliminary layout for proposed improvements on Bunker Lake Boulevard for the left
turn lane to Martin Street and the left turn lane to the Walmart entrance. There have been many
accidents and near misses at this intersection due to the difficulty in sight lines from oncoming traffic
in the east and west bound turn lane. Anoka County Highway Department has prepared a proposed
improvement to help offset the oncoming left turning traffic which will improve sight lines. The
County has asked if the City would be willing to participate in funding the proposed safety
improvements. The project cost is estimated at $200,000 which would include median removal and
relocation, extending catch basins to the curb line, full width mill & overlay for the limits of the project
and relocating pavement markings.
Note: As part of this project the County will prepare plans and coordinate the installation of concrete
for the median work from Martin Street to Crosstown Boulevard which will replace the prairie grass.
The City will fund the construction costs of this additional median work as identified in the City's
2022-2026 Capital Improvement Plan.
BUDGETIMPACT
Participation funding for the intersection improvements could be funded from the Road & Bridge Fund
and median work will be funded from the Andover Economic Development Authority Special
Revenue Fund.
ACTION REQUIRED
The City Council is requested to discuss Martin Street NW access off Bunker Lake Boulevard NW and
consider a cost participation in the project.
C� �-/ • tfully submitted,
David D. Berkowitz /
Attach: Proposed Bunker Lake Blvd/Martin Street Intersection Layout a
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NLD6
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Admini
FROM: Joe Janish, Community
SUBJECT: Discuss Preliminary Plat Process — Planning/Engineering
DATE: January 25, 2022
ACTION REQUESTED
Consider discussion related to Preliminary Plat Process.
UPDATE
Planning and Engineering staff would like to discuss with the City Council how the Preliminary
Plat process has evolved over time and the challenges that the process presents on getting plan
reviews completed in a timely and effective manner to meet the City's and Developer's needs.
There is language included within the City Code that determines if an application for Preliminary
Plat is considered complete. The submittal is considered incomplete if all items identified on the
Preliminary Plat Checklist have not been met.
11-2-2: PRELIMINARY PLAT:
3. Required Data: Preliminary plat applications shall not be considered complete until the
requirements listed on the Preliminary Plat Checklist have been met. The Preliminary
Plat Checklist is on file with the City. (Amended 9/18/07, Ord. 355)
This checklist has grown over the years to cover a full review and all city requirements. If used
appropriately the checklist allows for a self -check for preliminary platting.
According to MN Statute 15.99 Subd. 3 Application; extensions. (a) ... If an agency receives a
written request that does not contain all required information, the 60 -day limit starts over only if
the agency sends written notice within 15 business days of receipt of the request telling the
requester what information is missing.
Essentially, the City has 15 days to identify what is missing from the Preliminary Plat Checklist
or what is incorrect, and respond to each Preliminary Plat request within that time frame. If the
city fails to complete this the 60 day timeline starts. Legally, the City has the ability to extend
the 60 -days by another days, or a longer time period if agreed to by the applicant.
Historically, the City of Andover receives applications and distributes them to other departments
for review and allows for a two-week review period. Staff comments are then compiled and sent
to the applicant noting the application is incomplete and written responses are needed to address
the comments along with changes to the plans. Once the comments are down to a "short" list,
and staff is not expecting drastic changes the application is moved forward to the Planning and
Zoning Commission and City Council.
Staff has heard from many Developers that the City requires significant details compared to other
cities in order to move forward with a public hearing at the Planning and Zoning Commission.
Internally staff has had discussions about scaling back the "required" items, as this would speed
up the Preliminary Plat process. This option would increase the amount of comments seen by
the Planning and Zoning Commission and City Council.
However, it is believed this option would also allow for more productive reviews. Currently, if
an applicant fails to submit a geological report, or stormwater report but provides other items we
review the application and note that the one of the reports are missing, and complete our detailed
review of what has been submitted. This issue is that without the geological report, or
stormwater report an inefficient review is provided as certain items on the checklist are not able
to be reviewed with accuracy.
ACTION REQUIRED
Staff recommends the City Council have discussions related to the possible impacts of the
change of the checklist for completeness. Planning staff and Engineering staff will be present to
assist with the discussion.
7es ectfu -SU'
u itted,
J e Janish
Community Development Director
Attachments:
MN State Statute 15.99
MN State Statute 462.358
Preliminary Plat Application and Preliminary Plat Checklist
MINNESOTA STATUTES 2021 15.99
15.99 TIME DEADLINE FOR AGENCY ACTION.
Subdivision 1. Definitions. (a) For purposes of this section, the following terms shall have the meanings
given.
(b) "Agency" means a department, agency, board, commission, or other group in the executive branch
of state government; a statutory or home rule charter city, county, town, or school district; any metropolitan
agency or regional entity; and any other political subdivision of the state.
(c) "Request" means a written application related to zoning, septic systems, watershed district review,
soil and water conservation district review, or the expansion of the metropolitan urban service area, for a
permit, license, or other governmental approval of an action. A request must be submitted in writing to the
agency on an application form provided by the agency, if one exists. The agency may reject as incomplete
a request not on a form of the agency if the request does not include information required by the agency. A
request not on a form of the agency must clearly identify on the first page the specific permit, license, or
other governmental approval being sought. No request shall be deemed made if not in compliance with this
paragraph.
(d) "Applicant" means a person submitting a request under this section. An applicant may designate a
person to act on the applicant's behalf regarding a request under this section and any action taken by or
notice given to the applicant's designee related to the request shall be deemed taken by or given to the
applicant.
Subd. 2. Deadline for response. (a) Except as otherwise provided in this section, section 462.358,
subdivision 3b, or 473.175, or chapter 505, and notwithstanding any other law to the contrary, an agency
must approve or deny within 60 days a written request relating to zoning, septic systems, watershed district
review, soil and water conservation district review, or expansion of the metropolitan urban service area for
a permit, license, or other governmental approval of an action. Failure of an agency to deny a request within
60 days is approval of the request. If an agency denies the request, it must state in writing the reasons for
the denial at the time that it denies the request.
(b) When a vote on a resolution or properly made motion to approve a request fails for any reason, the
failure shall constitute a denial of the request provided that those voting against the motion state on the
record the reasons why they oppose the request. A denial of a request because of a failure to approve a
resolution or motion does not preclude an immediate submission of a same or similar request.
(c) Except as provided in paragraph (b), if an agency, other than a multimember governing body, denies
the request, it must state in writing the reasons for the denial at the time that it denies the request. If a
multimember governing body denies a request, it must state the reasons for denial on the record and provide
the applicant in writing a statement of the reasons for the denial. If the written statement is not adopted at
the same time as the denial, it must be adopted at the next meeting following the denial of the request but
before the expiration of the time allowed for making a decision under this section. The written statement
must be consistent with the reasons stated in the record at the time of the denial. The written statement must
be provided to the applicant upon adoption.
Subd. 3. Application; extensions. (a) The time limit in subdivision 2 begins upon the agency's receipt
of a written request containing all information required by law or by a previously adopted rule, ordinance,
or policy of the agency, including the applicable application fee. If an agency receives a written request that
does not contain all required information, the 60 -day limit starts over only if the agency sends written notice
within 15 business days of receipt of the request telling the requester what information is missing.
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(b) If a request relating to zoning, septic systems, watershed district review, soil and water conservation
district review, or expansion of the metropolitan urban service area requires the approval of more than one
state agency in the executive branch, the 60 -day period in subdivision 2 begins to run for all executive branch
agencies on the day a request containing all required information is received by one state agency. The agency
receiving the request must forward copies to other state agencies whose approval is required.
(c) An agency response, including an approval with conditions, meets the 60 -day time limit if the agency
can document that the response was sent within 60 days of receipt of the written request. Failure to satisfy
the conditions, if any, may be a basis to revoke or rescind the approval by the agency and will not give rise
to a claim that the 60 -day limit was not met.
(d) The time limit in subdivision 2 is extended if a state statute, federal law, or court order requires a
process to occur before the agency acts on the request, and the time periods prescribed in the state statute,
federal law, or court order make it impossible to act on the request within 60 days. In cases described in this
paragraph, the deadline is extended to 60 days after completion of the last process required in the applicable
statute, law, or order. Final approval of an agency receiving a request is not considered a process for purposes
of this paragraph.
(e) The time limit in subdivision 2 is extended if: (1) a request submitted to a state agency requires prior
approval of a federal agency; or (2) an application submitted to a city, county, town, school district,
metropolitan or regional entity, or other political subdivision requires prior approval of a state or federal
agency. In cases described in this paragraph, the deadline for agency action is extended to 60 days after the
required prior approval is granted.
(f) An agency may extend the time limit in subdivision 2 before the end of the initial 60 -day period by
providing written notice of the extension to the applicant. The notification must state the reasons for the
extension and its anticipated length, which may not exceed 60 days unless approved by the applicant.
(g) An applicant may by written notice to the agency request an extension of the time limit under this
section.
History: 1995 c 248 art 18 s 1; 1996 c 283 s 1; 2003 c 41 s 1; 2006 c 226 s 1; 2007 c 57 art 1 s 11;
2007 c 113 s I
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462.358 OFFICIAL CONTROLS: SUBDIVISION REGULATION; DEDICATION.
Subdivision 1. [Repealed, 1980 c 566 s 351
Subd. la. Authority. To protect and promote the public health, safety, and general welfare, to provide
for the orderly, economic, and safe development of land, to preserve agricultural lands, to promote the
availability of housing affordable to persons and families of all income levels, and to facilitate adequate
provision for transportation, water, sewage, storm drainage, schools, parks, playgrounds, and other public
services and facilities, a municipality may by ordinance adopt subdivision regulations establishing standards,
requirements, and procedures for the review and approval or disapproval of subdivisions. The regulations
may contain varied provisions respecting, and be made applicable only to, certain classes or kinds of
subdivisions. The regulations shall be uniform for each class or kind of subdivision.
A municipality may by resolution extend the application of its subdivision regulations to unincorporated
territory located within two miles of its limits in any direction but not in a town which has adopted subdivision
regulations; provided that where two or more noncontiguous municipalities have boundaries less than four
miles apart, each is authorized to control the subdivision of land equal distance from its boundaries within
this area.
Subd. 2. [Repealed, 1980 c 566 s 35]
Subd. 2a. Terms of regulations. The standards and requirements in the regulations may address without
limitation: the size, location, grading, and improvement of lots, structures, public areas, streets, roads, trails,
walkways, curbs and gutters, water supply, storm drainage, lighting, sewers, electricity, gas, and other
utilities; the planning and design of sites; access to solar energy; and the protection and conservation of
floodplains, shore lands, soils, water, vegetation, energy, air quality, and geologic and ecologic features.
The regulations shall require that subdivisions be consistent with the municipality's official map if one exists
and its zoning ordinance, and may require consistency with other official controls and the comprehensive
plan. The regulations may prohibit certain classes or kinds of subdivisions in areas where prohibition is
consistent with the comprehensive plan and the purposes of this section, particularly the preservation of
agricultural lands. The regulations may prohibit, restrict or control development for the purpose of protecting
and assuring access to direct sunlight for solar energy systems. The regulations may prohibit the issuance
of permits or approvals for any tracts, lots, or parcels for which required subdivision approval has not been
obtained.
The regulations may permit the municipality to condition its approval on the construction and installation
of sewers, streets, electric, gas, drainage, and water facilities, and similar utilities and improvements or, in
lieu thereof, on the receipt by the municipality of a cash deposit, certified check, irrevocable letter of credit,
bond, or other financial security in an amount and with surety and conditions sufficient to assure the
municipality that the utilities and improvements will be constructed or installed according to the specifications
of the municipality. Sections 471.345 and 574.26 do not apply to improvements made by a subdivider or a
subdivider's contractor.
A municipality may require that an applicant establish an escrow account or other financial security for
the purpose of reimbursing the municipality for direct costs relating to professional services provided during
the review, approval and inspection of the project. A municipality may only charge the applicant a rate equal
to the value of the service to the municipality. Services provided by municipal staff or contract professionals
must be billed at an established rate.
When the applicant vouches, by certified letter to the municipality, that the conditions required by the
municipality for approval under this subdivision have been satisfied, the municipality has 30 days to release
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and return to the applicant any and all financial securities tied to the requirements. If the municipality fails
to release and return the letters of credit within the 30 -day period, any interest accrued will be paid to the
applicant. If the municipality determines that the conditions required for approval under this subdivision
have not been satisfied, the municipality must send written notice within seven business days upon receipt
of the certified letter indicating to the applicant which specific conditions have not been met. The municipality
shall require a maintenance or performance bond from any subcontractor that has not yet completed all
remaining requirements of the municipality.
The regulations may permit the municipality to condition its approval on compliance with other
requirements reasonably related to the provisions of the regulations and to execute development contracts
embodying the terms and conditions of approval. The municipality may enforce such agreements and
conditions by appropriate legal and equitable remedies.
Subd. 2b. Dedication. (a) The regulations may require that a reasonable portion of the buildable land,
as defined by municipal ordinance, of any proposed subdivision be dedicated to the public or preserved for
public use as streets, roads, sewers, electric, gas, and water facilities, storm water drainage and holding areas
or ponds and similar utilities and improvements, parks, recreational facilities as defined in section 471.191,
playgrounds, trails, wetlands, or open space. The requirement must be imposed by ordinance or under the
procedures established in section 462.353, subdivision 4a.
(b) If a municipality adopts the ordinance or proceeds under section 462.353, subdivision 4a, as required
by paragraph (a), the municipality must adopt a capital improvement budget and have a parks and open
space plan or have a parks, trails, and open space component in its comprehensive plan subject to the terms
and conditions in this paragraph and paragraphs (c) to (i).
(c) The municipality may choose to accept a cash fee as set by ordinance from the applicant for some
or all of the new lots created in the subdivision, based on the average fair market value of the unplatted land
for which park fees have not already been paid that is, no later than at the time of final approval or under
the city's adopted comprehensive plan, to be served by municipal sanitary sewer and water service or
community septic and private well as authorized by state law. For purposes of redevelopment on developed
land, the municipality may choose to accept a cash fee based on fair market value of the land no later than
the time of final approval. "Fair market value" means the value of the land as determined by the municipality
annually based on tax valuation or other relevant data. If the municipality's calculation of valuation is objected
to by the applicant, then the value shall be as negotiated between the municipality and the applicant, or based
on the market value as determined by the municipality based on an independent appraisal of land in a same
or similar land use category.
(d) In establishing the portion to be dedicated or preserved or the cash fee, the regulations shall give
due consideration to the open space, recreational, or common areas and facilities open to the public that the
applicant proposes to reserve for the subdivision.
(e) The municipality must reasonably determine that it will need to acquire that portion of land for the
purposes stated in this subdivision as a result of approval of the subdivision.
(f) Cash payments received must be placed by the municipality in a special fund to be used only for the
purposes for which the money was obtained.
(g) Cash payments received must be used only for the acquisition and development or improvement of
parks, recreational facilities, playgrounds, trails, wetlands, or open space based on the approved park systems
plan. Cash payments must not be used for ongoing operation or maintenance of parks, recreational facilities,
playgrounds, trails, wetlands, or open space.
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(h) The municipality must not deny the approval of a subdivision based solely on an inadequate supply
of parks, open spaces, trails, or recreational facilities within the municipality.
(i) Previously subdivided property from which a park dedication has been received, being resubdivided
with the same number of lots, is exempt from park dedication requirements. If, as a result of resubdividing
the property, the number of lots is increased, then the park dedication or per -lot cash fee must apply only to
the net increase of lots.
Subd. 2c. Nexus. (a) There must be an essential nexus between the fees or dedication imposed under
subdivision 2b and the municipal purpose sought to be achieved by the fee or dedication. The fee or dedication
must bear a rough proportionality to the need created by the proposed subdivision or development.
(b) If a municipality is given written notice of a dispute over a proposed fee in lieu of dedication before
the municipality's final decision on an application, a municipality must not condition the approval of any
proposed subdivision or development on an agreement to waive the right to challenge the validity of a fee
in lieu of dedication.
(c) An application may proceed as if the fee had been paid, pending a decision on the appeal of a dispute
over a proposed fee in lieu of dedication, if (1) the person aggrieved by the fee puts the municipality on
written notice of a dispute over a proposed fee in lieu of dedication, (2) prior to the municipality's final
decision on the application, the fee in lieu of dedication is deposited in escrow, and (3) the person aggrieved
by the fee appeals under section 462.361, within 60 days of the approval of the application. If such an appeal
is not filed by the deadline, or if the person aggrieved by the fee does not prevail on the appeal, then the
funds paid into escrow must be transferred to the municipality.
Subd. 3. [Repealed, 1980 c 566 s 351
Subd. 3a. Platting. The regulations may require that any subdivision creating parcels, tracts, or lots,
shall be platted. The regulations shall require that all subdivisions which create five or more lots or parcels
which are 2-1/2 acres or less in size shall be platted. The regulations shall not conflict with the provisions
of chapter 505 but may address subjects similar and additional to those in that chapter.
Subd. 3b. Review procedures. The regulations shall include provisions regarding the content of
applications for proposed subdivisions, the preliminary and final review and approval or disapproval of
applications, and the coordination of such reviews with affected political subdivisions and state agencies.
Subdivisions including lands abutting upon any existing or proposed trunk highway, county road or highway,
or county state -aid highway shall also be subject to review. The regulations may provide for the consolidation
of the preliminary and final review and approval or disapproval of subdivisions. Preliminary or final approval
may be granted or denied for parts of subdivision applications. The regulations may delegate the authority
to review proposals to the planning commission, but final approval or disapproval shall be the decision of
the governing body of the municipality unless otherwise provided by law or charter. A municipality must
approve a preliminary plat that meets the applicable standards and criteria contained in the municipality's
zoning and subdivision regulations unless the municipality adopts written findings based on a record from
the public proceedings why the application shall not be approved. The regulations shall require that a public
hearing shall be held on all subdivision applications prior to preliminary approval, unless otherwise provided
by law or charter. The hearing shall be held following publication of notice of the time and place thereof in
the official newspaper at least ten days before the day of the hearing. At the hearing, all persons interested
shall be given an opportunity to make presentations. A subdivision application shall be preliminarily approved
or disapproved within 120 days following delivery of an application completed in compliance with the
municipal ordinance by the applicant to the municipality, unless an extension of the review period has been
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agreed to by the applicant. When a division or subdivision to which the regulations of the municipality do
not apply is presented to the city, the clerk of the municipality shall within ten days certify that the subdivision
regulations of the municipality do not apply to the particular division.
If the municipality or the responsible agency of the municipality fails to preliminarily approve or
disapprove an application within the review period, the application shall be deemed preliminarily approved,
and upon demand the municipality shall execute a certificate to that effect. Following preliminary approval
the applicant may request final approval by the municipality, and upon such request the municipality shall
certify final approval within 60 days if the applicant has complied with all conditions and requirements of
applicable regulations and all conditions and requirements upon which the preliminary approval is expressly
conditioned either through performance or the execution of appropriate agreements assuring performance.
If the municipality fails to certify final approval as so required, and if the applicant has complied with all
conditions and requirements, the application shall be deemed finally approved, and upon demand the
municipality shall execute a certificate to that effect. After final approval a subdivision may be filed or
recorded.
Subd. 3c. Effect of subdivision approval. For one year following preliminary approval and for two
years following final approval, unless the subdivider and the municipality agree otherwise, no amendment
to a comprehensive plan or official control shall apply to or affect the use, development density, lot size, lot
layout, or dedication or platting required or permitted by the approved application. Thereafter, pursuant to
its regulations, the municipality may extend the period by agreement with the subdivider and subject to all
applicable performance conditions and requirements, or it may require submission of a new application
unless substantial physical activity and investment has occurred in reasonable reliance on the approved
application and the subdivider will suffer substantial financial damage as a consequence of a requirement
to submit a new application. In connection with a subdivision involving planned and staged development,
a municipality may by resolution or agreement grant the rights referred to herein for such periods of time
longer than two years which it determines to be reasonable and appropriate.
Subd. 4. [Repealed, 1982 c 415 s 3]
Subd. 4a. Disclosure by seller; buyer's action for damages. A person conveying a new parcel of land
which, or the plat for which, has not previously been filed or recorded, and which is part of or would constitute
a subdivision to which adopted municipal subdivision regulations apply, shall attach to the instrument of
conveyance either: (a) recordable certification by the clerk of the municipality that the subdivision regulations
do not apply, or that the subdivision has been approved by the governing body, or that the restrictions on
the division of taxes and filing and recording have been waived by resolution of the governing body of the
municipality in this case because compliance will create an unnecessary hardship and failure to comply will
not interfere with the purpose of the regulations; or (b) a statement which names and identifies the location
of the appropriate municipal offices and advises the grantee that municipal subdivision and zoning regulations
may restrict the use or restrict or prohibit the development of the parcel, or construction on it, and that the
division of taxes and the filing or recording of the conveyance may be prohibited without prior recordable
certification of approval, nonapplicability, or waiver from the municipality. In any action commenced by a
buyer of such a parcel against the seller thereof, the misrepresentation of or the failure to disclose material
facts in accordance with this subdivision shall be grounds for damages. If the buyer establishes a right to
damages, a district court hearing the matter may in its discretion also award to the buyer an amount sufficient
to pay all or any part of the costs incurred in maintaining the action, including reasonable attorney fees, and
an amount for punitive damages not exceeding five per centum of the purchase price of the land.
Subd. 4b. Restrictions on filing and recording conveyances. (a) In a municipality in which subdivision
regulations are in force and have been filed or recorded as provided in this section, no conveyance of land
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to which the regulations are applicable shall be filed or recorded, if the land is described in the conveyance
by metes and bounds or by reference to an unapproved registered land survey made after April 21, 1961 or
to an unapproved plat made after such regulations become effective.
(b) The foregoing provision does not apply to a conveyance if the land described:
(1) was a separate parcel of record April 1, 1945 or the date of adoption of subdivision regulations under
Laws 1945, chapter 287, whichever is the later, or of the adoption of subdivision regulations pursuant to a
home rule charter, or
(2) was the subject of a written agreement to convey entered into prior to such time, or
(3) was a separate parcel of not less than 2-1/2 acres in area and 150 feet in width on January 1, 1966,
DIN
(4) was a separate parcel of not less than five acres in area and 300 feet in width on July 1, 1980, or
(5) is a single parcel of commercial or industrial land of not less than five acres and having a width of
not less than 300 feet and its conveyance does not result in the division of the parcel into two or more lots
or parcels, any one of which is less than five acres in area or 300 feet in width, or
(6) is a single parcel of residential or agricultural land of not less than 20 acres and having a width of
not less than 500 feet and its conveyance does not result in the division of the parcel into two or more lots
or parcels, any one of which is less than 20 acres in area or 500 feet in width.
(c) In any case in which compliance with the foregoing restrictions will create an unnecessary hardship
and failure to comply does not interfere with the purpose of the subdivision regulations, the platting authority
may waive such compliance by adoption of a resolution to that effect and the conveyance may then be filed
orrecorded.
(d) Any owner or agent of the owner of land who conveys a lot or parcel in violation of the provisions
of this subdivision shall forfeit and pay to the municipality a penalty of not less than $100 for each lot or
parcel so conveyed.
(e) A municipality may enjoin such conveyance or may recover such penalty by a civil action in any
court of competent jurisdiction.
Subd. 5. Permits. Except as otherwise provided by this section all electric and gas distribution lines or
piping, roadways, curbs, walks and other similar improvements shall be constructed only on a street, alley,
or other public way or easement which is designated on an approved plat, or properly indicated on the official
map of the municipality, or which has otherwise been approved by the governing body. When a municipality
has adopted an official map, no permit for the erection of any building shall be issued unless the building
is to be located upon a parcel of land abutting on a street or highway which has been designated upon an
approved plat or on the official map or which has been otherwise approved by the governing body, and
unless the buildings conform to the established building line. This limitation on issuing permits shall not
apply to planned developments approved by the governing body pursuant to its zoning ordinance. No permit
shall be issued for the construction of a building on any lot or parcel conveyed in violation of the provisions
of this section.
Subd. 6. Variances. Subdivision regulations may provide for a procedure for varying the regulations
as they apply to specific properties where an unusual hardship on the land exists, but variances may be
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granted only upon the specific grounds set forth in the regulations. Unusual hardship includes, but is not
limited to, inadequate access to direct sunlight for solar energy systems.
Subd. 7. Vacation. The governing body of a municipality may vacate any publicly owned utility easement
or boulevard reserve or any portion thereof, which are not being used for sewer, drainage, electric, telegraph,
telephone, gas and steam purposes or for boulevard reserve purposes, in the same manner as vacation
proceedings are conducted for streets, alleys and other public ways under a home rule charter or other
provisions of law.
A boulevard reserve means an easement established adjacent to a dedicated street for the purpose of
establishing open space adjacent to the street and which area is designated on the recorded plat as "boulevard
reserve".
Subd. 8. Plat approval under other laws. Nothing in this section is to be construed as a limitation on
the authority of municipalities which have not adopted subdivision regulations to approve plats under any
other provision of law.
Subd. 9. Unplatted parcels. Subdivision regulations adopted by municipalities may apply to parcels
which are taken from existing parcels of record by metes and bounds descriptions, and the governing body
or building authority may deny the issuance of permits or approvals, building permits issued under sections
326B.101 to 326B.194, or other permits or approvals to any parcels so divided, pending compliance with
subdivision regulations.
Subd. 10. Limitations. Nothing in this section shall be construed to require a municipality to regulate
subdivisions or to regulate all subdivisions which it is authorized to regulate by this section.
Subd. 11. Affordable housing. For the purposes of this subdivision, a "development application" means
subdivision, planned unit development, site plan, or other similar type action. If a municipality, in approving
a development application that provides all or a portion of the units for persons and families of low and
moderate income, so proposes, the applicant may request that provisions authorized by clauses (1) to (4)
will apply to housing for persons of low and moderate income, subject to agreement between the municipality
and the applicant:
(1) establishing sales prices or rents for housing affordable to low- and moderate -income households;
(2) establishing maximum income limits for initial and subsequent purchasers or renters of the affordable
units;
(3) establishing means, including, but not limited to, equity sharing, or similar activities, to maintain
the long-term affordability of the affordable units; and
(4) establishing a land trust agreement to maintain the long-term affordability of the affordable units.
Clauses (1) to (3) shall not apply for more than 20 years from the date of initial occupancy except where
public financing or subsidy requires longer terms.
History: 1965 c 670 s 8; 1971 c 842 s 1; 1973 c 67 s 1; 1973 c 176 s 1; 1975 c 98 s 1; 1976 c 181 s 2;
1978 c 786 s 16,17; 1980 c 560 s 6; 1980 c 566 s 25-33; 1981 c 85 s 7; 1982 c 415 s 2; 1982 c 507 s 23;
1985 c 194 s 24; 1986 c 444; 1989 c 196 s 1; 1989 c 200 s 1; 1989 c 209 art 2 s 1; 1995 c 254 art 1 s 90;
art 3 s 6,7; 2000 c 497 s 1; 2001 c 7 s 74; 2002 c 315 s 1; 2004 c 178 s 2,3; 2006 c 209 s 1; 2006 c 269 s
1; 2006 c 270 art I s 6; 2007 c 116 s 1; 2007 c 140 art 4 s 61; art 13 s 4; 2013 c 85 art 5 s 41
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City staff use only:
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
PRELIMINARY PLAT APPLICATION
Preliminary Plat submittals will be evaluated for completeness using the Plat Submittal
Checklist. Applicants will be notified within fifteen business days if an application is complete.
No public hearing will be scheduled until a complete application has been reviewed for
compliance with applicable regulations.
Street Location of the Property
Description of the Request
Note: If the description of request is longer than a few lines, please submit electronically.
Legal Description of the Property
Note: If legal description is not provided the application is incomplete. If legal description is
longer than a few lines, please submit electronically.
Is property Abstract or Torrens
Property Owner (fee owner)
Property Owner Phone
Address Email
City State Zip
Signature Date
Note: If property owner has not signed the application, the application is incomplete.
Applicant
Applicant Phone
Contact Person Phone
Address Email
City State Zip
Page 1 of 14
CONNECTED ACTIONS (if applicable)
Comprehensive Plan Amendment Requested: YES ( ) NO ( )
Explain:
Rezoning Requested: YES ( ) NO ( )
Explain:
Planned Unit Development Review Requested: YES ( ) NO ( )
Explain:
NOTE: Submittal of this application and fees does not preclude the applicant and/or
property owner from meeting all the requirements as set out in City Code, including:
• Zoning regulations (Title 12), • Shoreland Management regulations (Title 13, Chapter 4)
• Flood Control regulations (Title 14) • Scenic River Ordinance (Title 13, Chapter 5)
• Subdivision regulations (Title 11) • Nuisance Tree regulations (Title 14)
• And other such Ordinances and Policies in place and effect by the City of Andover and any other
governmental unit having jurisdiction thereon.
PLAT MONITORING INFORMATION (if applicable)
If the proposed development falls within the boundaries of the Metropolitan Urban Service Area
(MUSA), please provide the following information to assist with plat monitoring by the
Metropolitan Council.
Please provide the acreage for each of the following:
Gross Residential Acres:
Public Parks & Open Space:
Wetlands/Water Bodies/Ponds at or under 100 -Year Flood Elevation:
Arterial Roads Right -of -Way: Other:
REVIEW PROCEDURE
Pre -Application Meeting: Prior to the preparation of a preliminary plat, the
subdivider(s) and/or owners shall meet with the City Planner and City Engineer to review
applicable ordinances, regulations, and plans in regard to the area proposed to be
subdivided. The subdivider(s) and/or owners are encouraged to bring any concept
drawings that have been prepared.
Sketch Plan Application: Applicants are advised, but not required in most cases, to
submit a sketch plan for review and comment prior to submitting a preliminary plat. A
separate application and fee are required to initiate this process. Review of sketch plans
by the Planning Commission and City Council prior to submitting a preliminary plat is
Page 2 of 14
advised for all proposals, especially those that vary from established zoning and
subdivision standards and/or require planned unit development review.
Preliminary Plat Review: Plats will be processed in compliance with Minnesota Statute
462.358. The Andover Review Committee (ARC) will review and comment on complete
preliminary plat submittals to assist the applicant in achieving compliance with
applicable ordinances. Plats that do not substantially conform with applicable ordinances
will not be scheduled for a public hearing until the issues have been resolved and/or will
proceed with a recommendation of denial as the end of the review period approaches.
The procedure for preliminary plat review is provided in City Code 11-2-2
The applicant is responsible for demonstrating compliance with the regulations of the
appropriate watershed management organization and the Anoka County Highway
Department.
Planning Commission Public Hearing: Once a plat application achieves substantial
compliance with applicable ordinances, a public hearing will be scheduled to be held by
the Planning Commission. A public notice will be issued to the newspaper and property
owners within 350 feet of the proposed development site. A sign will be placed on the
property indicating that a public hearing will be held. The applicant must provide eight
(8) full size copies and one reduction of the revised plat for the Planning Commission to
review.
City Council Review: The City Council will review the proposed plat and the
recommendations of the Planning Commission. The Application Deadlines & Hearing
Dates handout will be used to determine the meeting date. The applicant must provide
eight (8) full size copies and one (1) reduction of the revised plat for the City Council to
review.
Final Plat Review: The procedure for final plat review and approval is provided in City
Code 11-2-3
Timing and procedure for Public Improvement Projects: Please refer to the
Development Policy Guideline.
Page 3 of 14
FEES AND APPLICANT ACKNOWLEDGEMENT
Preliminary Plat Application Fees: Application fees shall be paid at the time of application and
shall cover such costs as review by the Andover Review Committee, attorney, site inspections,
etc. Additional plat escrow fees may be required as the development proceeds toward completion.
Fees
1. The followingshall be paid upon submittal of thea licat'
FEE DESCRIPTION AMOUNT
a. Filing Fee $ 400.00
b. Plat Escrow Deposit (If this escrow does not cover the review costs, then
additional billing will occur).
Urban Plat/Per Lot $400.00 x lots =
Rural Plat/Per Lot $750.00 x lots =
Commercial/Per Lot $1,000.00 x lots =
c. Public Notification Sign $30.00
Total Application Fee $
2. The following fees shall be paidaft r a royal:
FEE DESCRIPTION AMOUNT
a. Park Dedication Fee: Residential $4,806.00 per lot*
Commercial/Industrial $14,417.00 per acre or 10% of market
value of land, whichever is less*
b. Trail Fee: Residential $983.00 per lot*
Commercial/Industrial Developer's Responsibility
*As per current Fee Ordinance
Applicant Acknowledgement lease sign in the space provided below
I hereby submit this Preliminary Plat Application and declare THAT THE INFORMATION
AND MATERIAL SUBMITTED WITH THIS APPLICATION IS COMPLETE AND
ACCURATE per City Ordinances and policy requirements.
I understand that ONLY COMPLETE APPLICATIONS AND FEES will be accepted and
forwarded on to the Planning and Zoning Commission for public hearing and on to the City
Council for approval or disapproval. I understand that the application will be processed in
sequence with respect to other submittals.
Applicant's Signature Date
Page 4 of 14
Fee Date Paid Receipt No.
60 Day date 120 Day date _
Page 5 of 14
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US
PLAT SUBMITTAL CHECKLIST
All Preliminary Plat submittals are reviewed for completeness using the checklist on the
following pages. Incomplete applications will be returned to the applicant with staff comments
on the areas that made the application incomplete within fifteen days of the submittal of the
application. If the application is found incomplete, applicants will need to provide a written
response to each comment along with a full set of revised drawings at the time that they submit
the revised application. No public hearing for the plat will be scheduled until a complete
application has been reviewed for compliance with applicable regulations.
Preliminary Plat Information
Name of the Proposed Development:
Date of Submittal:
Complete: Yes_ No
Review Conducted by:
GENERAL REQUIREMENTS FOR PRELIMINARY PLATS
A complete preliminary plat submittal contains:
1) Eight (8) full size plan sets, one (1) 11" x 17" reduction and one (1) 8" x 11" reduction of
the following drawings:
• Existing Conditions
• Preliminary Plat
• Grading, Drainage, and Erosion Control Plan
• Tree Protection Plan
2) Two (2) copies of the following documents:
• Geotechnical / Soils Report
• Storm Water Management Plan / Hydrology Report
3) An Abstract of Title or Registered Property Abstract, certified to date,
covering the property to be subdivided.
4) One completed and signed copy of the Preliminary Plat Application form.
These plans and documents must contain all the information described on the detailed
requirements shown on the following pages to constitute a complete preliminary plat
submittal.
Page 6 of 14
DETAILED REQUIREMENTS FOR PRELIMINARY PLATS
A. REQUIRED ITEMS ON ALL PLAN SHEETS
1) Name, appropriate certification and signature of the plan preparer. Certification by a
Land Surveyor Licensed in the State of Minnesota certifying the accuracy of survey.
2) Date of preparation and revision(s), along with revision description.
3) Graphic scale no smaller than one inch to fifty feet (1" = 50').
4) North arrow designated as true north.
5) A legend providing symbols and labels for each feature indicated on the plan sheets (on
title sheet only is acceptable).
6) Location and names of existing / platted streets and other public ways, railroads, parks,
public open spaces, and right of ways and easements.
7) Location of delineated wetlands and the floodplain boundary (flood fringe and floodway
areas).
B. IDENTIFICATION AND DESCRIPTION
1) A location map showing the plat location in the City. The location map shall have an
approximate scale between 1" = 1500' and 1" = 2000' and shall be of sufficient size to
locate the plat relative to the nearest County Roadways. The location map shall show
the proposed street layout and the layout of all existing streets platted or un -platted,
within one-half (1/2) mile of the proposed plat. The streets and roadways shall be
labeled with their proposed or existing names. Adjacent platted areas shall be labeled
with their plat name.
2) Complete and accurate list of all property owners of record and their addresses within
three hundred and fifty feet (350') of the exterior boundaries of the proposed
preliminary plat.
3) Proposed name of subdivision, which name shall not duplicate nor be alike in
pronunciation to the name of any plat therefore recorded in Anoka County.
4) Full legal description and parcel identification number(s) of the land involved in the plat
illustrated on the preliminary plat drawing and submitted in a digital format acceptable
to the City.
5) Names and addresses of the property owner and applicant proposing subdivision of the
land ("subdivider"), and the designers and surveyor of said plat. If the applicant is not
the fee owner of the land, the applicant shall submit the written consent of the fee owner
to the filing of the preliminary plat.
C. EXISTING CONDITIONS — submit 8 full size plans, one (11" x 17"), one (8" x 11")
Page 7 of 14
1) A survey of boundary lines, including measured distances and angles, which shall be tied
into the nearest quarter section or section line by traverse and total acreage calculated to
the nearest tenth (0.1) acre.
2) Existing and proposed zoning classifications for tract of land in, and within, three
hundred feet (300') of the preliminary plat.
3) Location of parks and public open spaces, all buildings and structures with notation if
proposed to be removed, existing easements, rights of ways, and section and municipal
boundary lines within the plat and to a distance of one hundred feet (100') beyond.
4) If the preliminary plat is a re -arrangement or a re -plat of any recorded plat, the lot and
block arrangement of the original plat, its original name, and all revised or proposed
vacated roadways shall be shown by dotted or dashed lines.
5) Location, and grades (where appropriate) of roadway centerlines, curb and gutter and
width of existing streets (including type of surfacing), railroads, sanitary sewers, water
mains, storm sewers, gas, telephone, electric, cable T.V., culverts, catch basins and
manholes (including rim and invert elevations) hydrants, gate valves, significant
vegetation, trees, landscaping, water courses, lakes, marshes, wetlands, rock outcrops,
and any other significant physical features within the plat and to a distance of one
hundred (100') feet beyond. Include a note regarding the utility quality level (refer to
CI/ASCE 38-02).
6) Boundary lines of land within one hundred feet (100') of the proposed plat, and the name
of the owner thereof, but including all contiguous landowners or controlled by the sub-
divider or owner of the tract proposed to be platted.
7) Topographic data, including contours at vertical intervals of not more than two feet (2'),
except that where the horizontal contour interval is one hundred feet (100') or more, a
one foot (1') vertical interval shall be shown. U.S. Geodetic survey datum shall be used
for all topographic mapping where available. Include a note that all topographic data
has been field verified.
8) Elevation of all existing property lines adjacent to the plat (field verified).
9) Include a note stating which firm completed the topographic survey with the date.
10) Identify any existing wells and septic systems on the site. Septic systems/tanks shall be
crushed and removed. Add notes existing wells shall be abandoned per Minnesota
Department of Health requirements.
11) A copy of the restrictive covenants, if any, concerning the property being platted shall be
filed with the preliminary plat.
D. PRELIMINARY PLAT— submit 8 full size plans, one (11" x 17"), one (8" x 11")
1) Statement of proposed use of lots; i.e., whether residential, commercial, industrial or
combination thereof. If residential, state type and number of dwelling units. Furnish
sufficient details for all types of usage in order to reveal the effect of the subdivision
development on traffic, fire protection and density of population.
Page 8 of 14
2) Existing Flood plain management area boundaries within the plat must be indicated on
the grading plan. Any areas of flood plain proposed to be removed and/or revised must
also be indicated on the grading plan.
3) Layout of proposed streets, including street centerlines, curb and gutter and showing
right-of-way widths and proposed names of streets. The name of any street heretofore
used in the city or its environs shall not be used, unless the proposed street is an
extension of an already named street, in which event said name shall be used.
4) The preliminary plat shall show the number of linear road miles within the Plat.
5) Plat area shall include a table showing the following items: total area, total area for each
type of easement, proposed right of way, area of dedicated county road right-of-way,
park area, wetland area (including 16.5 -foot buffer strip), storm water pond area
(including 16.5 -foot buffer strip), all to be shown in square feet.
6) Locations and widths of proposed trails, sidewalks, trail easements, drainage and utility
easements, street easements or any other type of proposed easement.
7) Layout of lots and blocks with numbers of each, square footage of lots and lot
dimensions, including lot width displayed at the front yard setback line and lot depth
through the center of the lot, scaled to the nearest foot.
8) Areas, other than streets, trail easements and drainage and utility easements intended to
be dedicated or reserved for public use, including the size and dimensions of such areas.
9) Minimum front, side and rear yard building setback lines as required by the Zoning
Ordinance of the City.
10) Whenever a portion of a tract of land is proposed for subdividing, the entire parcel shall
be required to be included in the preliminary plat. A sketch plan shall also be required
for all adjacent undeveloped land. Potential locations for future right-of-way and
roadway extensions shall be provided.
11) A Tree Protection Plan (which can be shown on the grading plan) shall be required
showing all information as defined by the Tree Preservation Policy as adopted by the
City Council.
12) Proposed Landscaping and/or Screening from public roadways.
13) The preliminary plat shall show the location of all "Area Identification" signs. Special
Use Permit for area identification signs shall be applied for in conjunction with the
preliminary plat in accordance with the Zoning Ordinance.
14) Such other information as shall be requested by the Planning Commission or Engineer:
E. GRADING, DRAINAGE AND EROSION CONTROL PLAN— submit 8 full size plans,
one (11" x 17"), one (8" x 11")
1) Show all erosion control measures as needed (silt fence, inlet protection, rock
construction entrance, rip rap, etc.)
Page 9 of 14
2) Show site corner at all intersections within and into / out of the site. Base upon most
restrictive of Cases IIIA, IIIB, and IIIC in the MnDOT Road Design Manual, Chapter 5,
Section 2.02 (assume vehicle on minor street is stopped). Make sure there are no
obstructions greater than 2 feet in height (grading and landscaping) within this corner.
Also, show these on a landscape plan (if provided). Any city street that intersects with a
County road shall meet the requirements of the Anoka County Highway Department.
3) Note on plan that developer is responsible for removing erosion control features upon
establishment of permanent erosion control.
4) The following items shall go on the Preliminary Plat. Table with the following areas
provided:
a) Gross Residential Area;
b) Wetlands, Water Bodies and Non-Stormwater Ponds (including 16.5 -foot buffer);
c) Public Parks / Open Spaces;
d) Arterial Road ROW (if any);
e) Floodplain (excluding 2 above);
f) Net Residential Area;
g) Total Lots;
h) Total Units;
i) Net Density (units/acre);
j) Right of Way Area;
k) County Right of Way Area (if any);
1) Road Miles.
m) Calculate areas to nearest tenth of an acre (0.1). The Net Residential Area is equal
to item "a" (Gross Residential Area) minus items b, c, d, and e (Wetlands,
Parks/Open Spaces, Arterial Road ROW, and Floodplain).
5) Identify construction entrance locations and construction details.
6) Identify temporary erosion control measures to protect in-place and proposed storm
sewer inlets. Add note stating inlet protection shall be removed by the contractor prior
to winter freeze and replaced in the spring if site stabilization is not achieved, or at the
direction of the City Engineer.
7) Identify the location of the proposed plat as either in the Coon Creek Watershed District
or the Lower Rum River Watershed Management Organization.
8) Locations and widths of right of ways, proposed trails, sidewalks, trail easements and
drainage and utility easements.
9) Location of all delineated wetlands and the floodplain boundary (flood fringe and
floodway areas). Any areas of wetland or flood plain proposed to be removed and/or
revised must be indicated.
10) For lots without municipal sewer, show the location of designated building pad,
including a minimum of 3,600 square feet of contiguous buildable land area.
11) For lots served by municipal sewer, the first one hundred and ten feet (110') of each lot
shall be buildable. The one hundred and ten -foot (I 10') buildable area must be outside
of the sixteen and one half -foot (16.5') wetland buffer, above the 100 -year flood
Page 10 of 14
elevation, and outside of any drainage and utility easements. The minimum width shall
be equal to the required width of the lot for that particular zoning district. All organic
material shall be removed and backfilled with granular material with no more than 5%
organic material by volume.
12) For lots without municipal sewer, provide the location of two areas, of 5,000 square feet
each, designated for the primary and secondary on-site septic drain field based on design
criteria for a four (4) bedroom home and in compliance with Chapter 7080 as amended.
These areas shall be shown and labeled on the grading plan and the design specifications
for the drain fields shall be submitted in a report at the time of the submittal of the
preliminary plat.
13) The buildable area of lots without municipal sewer and water shall be required to have a
finished grade of at least six feet (6') above the seasonal high water mark and shall also
require the lowest floor to be a minimum of three feet (3') above the seasonal high water
mark (HAWL) or two feet (2') above the designated or designed one hundred (100) year
flood elevation, whichever is higher.
14) Proposed lots with municipal water and sewer shall provide a lowest floor at least three
feet (3') above the seasonal high-water mark or two feet (2') above the designated or
designed one hundred (100) year flood elevation, whichever is higher.
15) Existing contours (dashed lines) and proposed contours (solid lines) at vertical intervals
of not more than two feet (2'); except, that where the horizontal contour interval is one
hundred feet (100') or more, a one -foot (1') vertical interval shall be shown. Maximum
slope shall be four to one (4:1) with a note to this effect in the legend or as approved by
the City Engineer.
16) Watercourses, lakes, delineated wetlands, wooded areas, rock outcrops, drainage tile,
and other significant physical features shall be shown.
17) For all ponds and wetlands, label NWL, NGWL, and 100 -year HWL.
18) Show proposed storm sewer system, including outlet control structures with details.
19) Include a note indicating maximum slopes shall be four to one (4:1).
20) Minimum grades in pervious areas should be two percent (2%), particularly rear yards.
If two percent (2%) cannot be achieved, it will be necessary to show intermediate
proposed finish grade elevations which must be staked for final grading. Show drainage
arrows to depict flow direction.
21) Two (2) vehicle maintenance accesses for each ponding area with twenty -foot (20')
easements, 10:1 maximum slope.
22) On urban plats, a development plan identifying each lot shall show proposed elevations
along all lot lines or any additional location as deemed necessary by the Engineer and
shall be submitted and accepted by the City prior to the issuance of building permits.
23) All proposed lots shall be shown in a table labeled "Lot by Lot Tabulation" containing:
a) Lot number
b) Block number
Page 11 of 14
c) House Type
d) Top of Curb Elevation at Driveway
e) Garage Floor Elevation
f) Driveway Grade (%)
g) Low Floor Elevation
h) Lookout Elevation
i) Lowest Opening Elevation
j) 100 -year HWL
k) Emergency Overflow Elevation
1) Highest Anticipated Water Level (including normal water level and normal
groundwater level (if applicable) and proposed house configuration.
m) If some of these items do not apply, then put "N/A" by that item in the table.
24) A temporary sixteen and a half -foot (16.5') wetland buffer shall be shown adjacent to
the delineated edge of all wetlands and the normal water level of all storm water ponds.
25) Show proposed location for mailbox clusters. They shall be on one side of the street
only and away from public utilities that are proposed on lot lines (hydrants, storm sewer,
etc.)
26) Label Emergency Overflows for all low points in the street. Overflows between lots
shall not be higher than six inches (6") above the top of curb. If the street is being used,
it shall be clearly labeled as such and water should be pooled no more than six inches
(6") above the top of curb at the low point in the roadway prior to having an overflow.
27) Need to identify Custom Grade (CG) lots where appropriate and label as such on all
sheets as appropriate.
28) Label all proposed street grades, low point and high point stations and elevations,
vertical curve lengths, label radii (20' min at intersections, 30' into cul-de-sac and at
country roads).
F. TREE PROTECTION —submit 8 full size plans, one (11" x 17"), one (8" x 11")
1) A Tree Protection Plan (which can be shown on the grading plan) shall be required
showing all information as defined by the Tree Preservation Policy as adopted by the
City Council.
2) On areas of proposed tree protection, ensure that proposed grades are going to stay the
same (no cuts and fills) and no rapid grade changes, which may cause too much damage
to saved trees and ultimately require removal instead of preservation.
3) Ensure that all the tree protection areas out of areas that would require removal, including
critical easements and right of ways.
4) Identify areas of custom grading (CG) for tree protection.
5) Use a symbol denoting suitable tree protection, such as orange silt fence or tree
protection fence shown around the tree protection areas.
G. LANDSCAPING PLAN — submit 8 full size plans, one (11" x 17"), one (8" x 1111)
Page 12 of 14
1) A Landscape Plan showing proposed landscaping and/or screening from public roadways
for double frontage lots, Planned Unit Developments (PUD's), and urban lots that abut
permanently rural areas, as required by City Code 11-3-1-F.
2) The Landscape Plan should incorporate trees and shrubs from the list of recommended
trees and shrubs in the City of Andover.
3) The species should be native and/or suitable to the region. The species should also be
suitable to tough, urban conditions.
4) The Landscape Plan should incorporate a variety of different species, taking diversity
into consideration and the plan should fit with existing landscaping.
5) The design should allow for adequate spacing of plant material and species should be
planted in locations where they fit.
6) The Landscape Plan should have a layout which allows for easy maintenance.
7) Planting details should be per City specifications.
8) Plant materials shall be planted outside of all easements, rights of ways, and sight
triangles.
H. GEOTECHNICAL / SOILS — (submit 2 copies)
1) Two (2) signed and bound geotechnical reports with recommendations.
2) SCS soil types.
3) Highest anticipated water level (for each boring)
4) Existing ground water level (for each boring)
5) Relate elevations to actual elevations, not assumed elevations.
6) Soil borings to a minimum depth of 25 feet with logs.
I. STORMWATER MANAGEMENT PLAN/ HYDROLOGY — (submit 2 copies)
1) Two (2) signed and bound copies of the Stormwater Management Plan (Hydrology
Report)
2) Plan meets the requirements of Water Resource Management Plan Developer's
Requirements handout and/or requirements of appropriate watershed management
organization or watershed district.
3) Stormwater modeling shall use NOAA Atlas 14 precipitation data. The NRCS MSE 3
rainfall distribution shall be used for modeling.
Page 13 of 14
J. ABSTRACT OF TITLE — (submit 1 copy)
1) An Abstract of Title or Registered Property Abstract, certified to date, covering the
property to be subdivided.
K. PRELIMINARY PLAT APPLICATION / FEE — (submit 1 copy)
1) A completed Preliminary Plat Application form and related fees (see Preliminary Plat
Application for applicable fees and escrows required).
Page 14 of 14
•RNILE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: Final Ruling on the American Rescue Plan Act Funding
DATE: January 25, 2022
INTRODUCTION
Congress approved the distribution of funding from the American Rescue Plan Act (ARPA) to cities.
The order distributed money to local governments in responding to the impact of COVID-19 and their
efforts to contain COVID-19 in their communities. The City of Andover is projected to receive
$3,621,613.56 ($3,506,776.10 initial allotment and $114,837.26 of unallocated funds redistributed).
DISCUSSION
Interim Federal guidance indicated that the City could have discretion to determine what the funds can
be used for based on compliance to the guidelines provided. Eligible uses of ARPA funds included —
1. Responding to the public health emergency,
2. Premium pay for essential workers,
3. Replacing lost revenue,
4. Addressing negative economic impacts, and
5. Investment in water, sewer, and broadband infrastructure.
The Final Ruling presents a significantly simpler option by permitting local governments to choose a
"standard allowance" for lost revenue of no greater than $10 million. In the City's case, all $3.6 million
could be classified as lost revenue and used for government services.
A spreadsheet is attached showing the distribution of funds based on the categories previously
approved December 21, 2021.
ACTION REQUESTED
Receive a brief recap of ARPA and provide direction to Administration on how to proceed.
submitted,
Jim
CITY OF ANDOVER
American Rescue Plan Act
Sources:
ARPA Funding $ 3,621,613 est.
Uses
1.
Support public health / safety response
200,000
2.
Replace public sector revenue loss
1,256,620
3.
Water and sewer infrastruction
-
Recondition & Repaint Water Tower
1,655,000
Water Meter Reading System - AMI/AMR
509,993
4.
Address negative economic impacts
-
5.
Premium pay for essential workers
6.
Broadband infrastructure
-
3,621,613
NDOVE
0
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administr
SUBJECT: Pre -Audit December 2021 Andover ity Center Update
DATE: January 25, 2022
Attached for Council review is the Andover Community Center (ACC) Budget Summary Report
for Budget Year 2021. The report reflects activity through December 2021, comparative data with
December 2020 and audit data reflecting the entire year of 2020.
As the Council well knows, the year 2020 was a difficult year, in part because of the expansion
construction, but heavily with imposed COVID restrictions shutting down the entire facility mid-
March of 2020 and then finally allowed to reopen in a restricted capacity early January 2021. The
ACC has now been operating for nine months since the reopening, thus making the current year
(2021) activities difficult to compare with only the first three months of 2020 containing full
operations. Now reporting October 2021, comparative data with 2020 is difficult to compare due
to the State imposed 2020 COVID shutdowns of the facility.
The actuals through December 2021 when compared to the 2021 Budget are favorable relative to
revenues, expenditures are below budget. In Administration's opinion, while the expenditures are
below budget, which may look good from a budget perspective, but is not reflective of how
Administration would like to see the facility operate. Having adequate staffing was a challenge
during 2021, and while the financial result was positive for 2021, the stretching of the current
staffing to produce the result is not sustainable.
Also provided is an ACC historical perspective of actual costs dating back to 2015. This is the
reporting previously provided to the ACC Advisory Commission. This report also provides history
on debt service payments and the property tax levy assigned to debt and operation.
December 2021 & January 2022 FACILITY UPDATE:
Please refer to the attached ACC Facility Update for Major Events. Walking track activity through
December is identified as well.
ACC has a full fall/winter schedule for the 2021-22 Prime Season and does fine-tune the schedule
as facility users may release times. Efforts are on-going to fill non -Prime hours, ACC is working
with various groups to fill the non -prime hours before school all fall/winter long, as well as filling
2022 Spring and Summer availability.
Other ACC Highlights:....
As ACC moves into 2022 the ACC continues to be busy, our busiest 3 months of the year are
just ahead. Youth and high school hockey seasons are at the mid -way point of their seasons with
both rinks booked up 7 days a week. ACC has seen record numbers at our open skate sessions
and even the daytime "non -prime" open sessions have been busier than normal.
In the field house our volleyball club, MN Premier is rolling with practices 4 nights a week and
multiple tournaments thru March. AAA Basketball has record numbers and with that has more
gym hours scheduled than ever before. They started up on January 15th and run through early
March. In addition, the Anoka Hennepin Mustangs and Andover Girls Traveling Basketball are
at the mid-season point as well. The North Suburban Home Show is back again this year,
scheduled for March 12th.
Meeting room groups are picking up, birthday parties are back, pickleball is back, and the
walking track usage is popular with the cold weather. The facility is as busy as it has ever been.
PROGRAMS -
ACC lost some skating instructors and due to that are not offering winter skate lessons. It is our
full intention to be back mid-March with a spring session. To help, this winter ACC is bringing
in our lead skating instructor on Wednesday nights, during our open skate sessions. She is
offering free tips to skaters and recruiting new students along with potential helpers. The winter
soccer program started up Jan 15th, and we have 112+ kids currently registered. We will also
offer a spring session starting mid-March in the Sports Complex on the turf. Daily pickleball is
back strong, we have started up our beginner lessons, skills and drills sessions along with both
beginner and advanced open pickleball sessions throughout the week.
CONCESSIONS -
Subway was done at the end of October. Staff has had conversations with some local business,
local booster clubs and concessions operators and AHS. We have yet to find a partner that felt
they could take this on. Concern over staffing and just the timing with all the Covid issues and
mandates is the primary reason the concessions remain vacant. We continue to explore options;
in the meantime, we have added additional vending and are restocked twice a week versus the
traditional once a week.
STAFFING -
ACC recently lost our long-time Asst Manager, Dan to another opportunity. As we look to fill
that position, we continue to have a shortage of part time staff. Weeknights are short but
manageable, however the weekends are a real problem. With as busy as the facility is and the
extending weekend hours it has been a challenge. Staff is taking each week one at a time and
adjusting work hours as needed to get through the weekends.
SCHEDULING -
Scheduling for summer 2022 and winter 2022-23 has started, looking to get a head of the game a
bit to help ensure we keep all our prime -time hours sold at close to 100% and find new users and
programs to keep building our non-prime/summer usage.
ACTION REQUESTED
Administration will review the staff report and discuss the attached reports with the Council at the
meeting.
Attachments
Pre - Audit
CITY OF ANDOVER
Community Center Budget Summary Totals
Budget Year 2021
2020 2021
REVENUES Budget Dec YTD % Bud Audit Budget Dec YTD %Bud
Charges for services
-
n/a
6,793
100%
635,629
100%
(300,000)
Ice Rental
S 470,300
$ 361,796
77%
S 361,796
S 668,000
$ 822,862
123%
Turf Rental
-
-
n/a
-
70,000
3,782
5%
Track
-
301
n/a
301
-
3,884
n/a
Fieldhouse Rental
218,000
133,126
61%
133,126
270,000
218,487
81%
Proshop
12,000
4,394
37%
4,394
15,000
9,132
61%
Vending
13,000
6,148
47%
6,148
16,000
7,763
49%
Advertising
39,000
81000
21%
8,000
50,000
84,700
169%
Total Charges for services
752,300
513,765
68%
513,765
1,089,000
1,150,610
106%
Miscellaneous
140,000
110,781
79%
110,781
140,000
114,175
82%
Total revenues
892,300
624,546
70%
624,546
1,229,000
1,264,785
103%
2020
2021
EXPENDITURES
Budget
Dec YTD
%Bud
Audit
Budget
Dec YTD
%Bud
Current
-
n/a
6,793
100%
635,629
100%
(300,000)
Salaries& benefits
629,296
503,842
80%
503,842
757,753
692,744
91%
Departmental
79,100
74,809
95%
74,809
105,100
78,913
75%
Operating
486,075
345,588
71%
345,588
635,197
484,259
76%
Professional services
121,000
129,261
107%
129,261
154,375
82,074
53%
Capital outlay
130,000
100,000
77%
100,000
n/a
Current
1,445,471
1,153,500
80%
1,153,500
1,652,425
1,337,990
81%
Revenue over (under) expense
(553,171)
(528,954)
96%
(528,954)
(423,425)
(73,205)
17%
Other financing sources (uses)
General Property Tax Levy
Investment income
Rental / Lease Pymt
Transfers on
Total financing sources (uses)
- 6,793
638,000 635,629
(300,000) (300,000)
338,000 342,422
n/a
-
n/a
6,793
100%
635,629
100%
(300,000)
101%
342,422
155,000
152,683
99%
-
1,971
n/a
638,000
635,026
100%
(300,000)
(300,000)
100%
493,000
489,680
99%
Net increase (decrease) in
fund balance $ (215,171) $ (186.532) 87% S (186.532) S 69.575 S 416-475 599%
CITY OF ANDOVER, MINNESOTA
Andover Community Center / YMCA Historical Comparison
Debt Service Payments
2012C GO Abatement Bonds (P+I)
2015
2016
S
2017
2018
1,213,731
2019
1,211,481
2020
2021
2021
1,215,981
Actual
Actual
2019A GO Abatement Bonds (P+1)
Actual
Actual
Actual
Actual
Budget
Dec - YTD
Revenues:
-
590,150
819,725
819,725
$
1,214,906
$
1,216,506
S
Charges for services
$
1,211,481
$
1,208,931
$
1,806.131
$ 2,032356
$ 2,032,356
Property Tax Levy
Ice Rental
$ 400,619
$ 405,990
S
392,828
S 435,716
$
442,995
S
361,796
S 668,000
S 822,862
Turf Rental
-
-
S
-
-
974,418
-
972,055
-
70,000
3,782
Track
-
-
2019A GO Abatement Bonds
-
-
-
301
-
3,884
Fieldhouse Rental
187,007
199,286
1,001,090
215,089
218,667
Community Center Operations
220,225
133,126
270,000
218,487
Proshop
9,258
9,412
9,247
8,606
9,680
155,000
4,394
15,000
9,132
Vending
9,279
8,588
974,418
9,182
7,470
$
8,427
$
6,148
16,000
7,763
Advertising
31,758
26,450
38,819
34,000
40,850
8,000
50,000
84,700
Charges for services
637,921
649,726
665,165
704,459
722,177
513,765
1,089,000
1,150,610
Miscellaneous
174,788
136,552
136,149
142,768
131,386
110,781
140,000
114,175
Total revenues
812,709
786,278
801,314
847,227
853,563
624,546
1,229,000
1,264,785
Expenditures:
Current:
Salaries &. heneftts
439,304
451,332
481,926
501,108
533,044
503,842
757,753
692,744
Departmental
74,949
77,945
65,612
76,448
66,570
74,809
105,100
78,913
Operating
388,492
364,935
364,242
352,067
330,084
345,588
635,197
484,259
Professional services
142,602
106,381
125,034
104,076
77,818
129,261
154,375
82,074
Capital outlay
-
47,859
4,900
11,442
39,888
100,000
Current
1,045,347
1,048,452
1,041,714
1,045,141
1,047,404
1,153,500
1,652,425
1337,990
Revenue over under ex enditures232638
262174
240400
197914
193841
528954
423425
73205
Other financing sources (uses)
(iencml Pn pcny'I'ax lxvy
-
-
-
-
-
-
155,000
152,683
Investment income
(1,078)
2,190
2,779
5,780
16,107
6,793
-
1,971
Rcnml / Lease Pymt
638,220
640,303
641,691
637,150
636,803
635,629
638,000
635,026
Transfers out
(300,000)
(300,000)
(300,000)
(300,000)
(300,000)
(300,000)
(300,000)
(300,000)
Total financing sources (uses)
337,142
342,493
344,470
342,930
352,910
342,422
493,000
489,680
Net increase (decrease) in fund balance
104,504
80,319
104,070
145,016
159,069
(186,532)
69,575
416,475
Fund balance (deficit)- January )
(48,364)
56,140
136,459
240,529
385,545
544,614
358,082
358,082
Fund balance(deficit)- December 31
$ 56,140
S 136,459
$
240,529
$ 385,545
$
544,614
$
358,OR2
$ 427,657
$ 774,557
Fund Balance Detail:
FB - Repine Res for Common Space
S 143,702
$ 154,449
S
179,283
$ 173,560
S
200,606
S
190,067
S 215,067
$ 215,067
FB- Unassigned
(87,562)
(17,990)
61,246
211,985
344,008
168,015
212,590
559,490
S 56,140
$ 136,459
S
240,529
$ 385,545
S
544,614
$
358,082
$ 427,657
$ 774,557
Debt Service Payments
2012C GO Abatement Bonds (P+I)
$
1,214,906
S
1,216,506
$
1,213,731
S
1,211,481
$
1,208,931
S
1,215,981
S 1,212,631
S 1,212,631
2019A GO Abatement Bonds (P+1)
-
590,150
819,725
819,725
$
1,214,906
$
1,216,506
S
1,213,731
$
1,211,481
$
1,208,931
$
1,806.131
$ 2,032356
$ 2,032,356
Property Tax Levy
2012C GO Abatement Bonds
$
975,632
S
977,332
$
974,418
$
972,055
$
969,378
$
976,780
$ 973,263
$ 973,263
2019A GO Abatement Bonds
-
-
-
-
-
1,001,090
976,966
976,966
Community Center Operations
-
-
-
155,000
155,000
S
975,632
$
977,332
$
974,418
$
972,055
$
969,378
$
1,977,870
$ 2,105,229
S 2,105,229
Pre - Audit
AN D VER
COMMUNITY CENTER
FACILITY UPDATE
DECEMBER 2021
DEC 2 -AHS GIRLS HOCKEY VS. ROGERS
DEC 3 -FLEX HOCKEY
DEC 4 -AHS GIRLS VS. WARROAD
DEC 4 -5 -HOLIDAY CRAFT SALE
DEC 7 -AHS GIRLS VS. ARMSTRONG
DEC 9 -AHS BOYS VS. OSSEO
DEC 10 -AHS GIRLS VS. EDEN PRAIRIE
DEC 11 -AHS BOYS VS HOLY FAMILY
DEC 14 -16 -AAA IN-HOUSE GIRLS BASKETBALL PLAYOFFS
DEC 18 -AHS GIRLS VS ELK RIVER
DEC 19 -MN PREMIERE V'BALLJAMBOREE
DEC 21 -AHS BOYS VS. DULUTH EAST
DEC 23 -AHS BOYS VS. BLAINE
DEC 23 JAN 2 -NO SCHOOL -EXTRA DAYTIME ACTIVITIES
DEC 25 -FACILITY CLOSED
DEC 29 -MN PREMIERE-V'BALL CAMP
DEC 31 -HOMETOWN HOCKEY -NEW YEARS FESTIVAL
TRACK CHECK IN IS REQUIRED, MONDAY -FRIDAY, 6 30AM-4 30PM.
NUMBERS BELOW REFLECT THOSE CHECKED IN DURING THESE TIMES.
JAN: 1619
FEB 2068
MARCH 1571
APRIL 982
MAY 471
JUNE 462
JULY 508
AUG 496
SEPT 556
OCT 495
NOV 939
DEC 1494
JAN 14 -INDOOR SOCCERIWINTER SESSION -REGISTRATION IS OPEN
AND%VER
COMMUNITY CENTER
FACILITY UPDATE
JANUARY 2022
JAN 6 -AHS BOYS HOCKEY VS. TOTINO-GRACE
JAN 8 -9 -MN PREMIER V'BALL TOURNAMENT
JAN 13 -AHS BOYS HOCKEY VS ARMSTRONG
JAN 14 -AHS GIRLS HOCKEY VS STILLWATER
JAN 15 -AHS BOYS HOCKEY VS. ANOKA
JAN 15 -WINTER SOCCER PROGRAM STARTS
JAN 15 -AAA BASKETBALL LEAGUE -SEASON STARTS
JAN 17 -HOMETOWN HOCKEY -2022 TRYOUTS
JAN 18 -AHS GIRLS HOCKEY VS. BLAINE
JAN 22 -AAA BASKETBALL LEAGUE
JAN 27 -AHS BOYS HOCKEY VS. ELK RIVER
JAN 29 -AHS BOYS HOCKEY VS. ROGERS
JAN 29 -AAA BASKETBALL LEAGUE
JAN 30 -MN PREMIER V'BALLTOURNAMENT
JAN 31 -AHS GIRLS HOCKEY VS OSSEO
TRACK CHECK IN IS REQUIRED. MONDAY -FRIDAY, 6 30AM-4 30PM.
NUMBERS BELOW REFLECT THOSE CHECKED IN DURING THESE TIMES.
JAN 1619
FEB 2068
MARCH 1571
APRIL 982
MAY: 471
JUNE 462
JULY 508
AUG 496
SEPT 556
OCT 495
NOV 939
DEC 1494
JAN 15 -INDOOR SOCCERI WINTER SESSION -118 KIDS -SOLD OUT
-00")
C I T Y O F
NDOVErq
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVE RMN.GOV
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: Pre -Audit December 2021 General Fund Budget Progress Report
DATE: January 25, 2022
INTRODUCTION
Monthly reporting of the City Budget progress to the Governing body is a recommended financial
practice and often viewed positively by rating agencies.
The City of Andover 2021 General Fund Amended Budget contains total revenues of $12,189,475
and total expenditures of $13,610,959 (reflects items carried forward from 2020, additional State Aid
and Fire Grants, and the operating transfer of $750,000 to the Road and Bridge Capital Projects Fund).
Please note the 2020 Budget includes a $1,000,000 amendment for a transfer to the Road & Bridge
Fund. A decrease in the General Fund fund balance was planned for the 2021 Budget.
DISCUSSION
Attached is the General Fund Revenue & Expenditure Budget Summary - Budget Year 2021,
reflecting vear to date actual through December 2021.
The following represents Administration's directives and departmental expectations for 2021:
1. Expenditure budgets while approved, expenses are to meet with the spirit that needs are
fulfilled first, expansions of service and special requests are to be reviewed with City
Administration before proceeding.
2. Departments are to be committed to search for the best possible prices when purchasing goods
and services.
3. Departments are to be committed to continually searching out new efficiencies and to
challenge the status quo of how the City provides services.
4. Departments are to be committed to searching out collaborative opportunities to facilitate
efficient and cost-effective utilization of governmental assets and personnel.
5. Departments are to be committed to developing effective, consistent and ongoing
communications with City residents, businesses and other stakeholders.
6. Departments are to be cognizant that services provided are subject to available revenues and
should not commit to services that are not sustainable.
ACTION REQUESTED
Review the pre -audit December 2021 General Fund Budget Progress Report.
CITY OF ANDOVER
General Fund Budget Summary Totals
Budget Year 2021
2020
REVENUES Budget Dee YTD %Bud Audit
Pre - Audit
2021
Budget Dec YTD %Bud
General Property Tax
$ 9,392,032
$ 9,303,234
99%
$ 9,303,234
S 9,594,493
$ 9,409,175
98%
Licenses and Permits
410,900
892,279
217%
892,279
436,450
891,762
204%
Intergovernmental
839,694
861,179
103%
861,179
930,041
919,970
99%
Charges for Services
736,210
1,070,899
145%
1,070,899
752,360
987,060
131%
Fines
75,250
47,630
63%
47,630
50,250
53,747
107%
Investment Income
75,000
148,974
199%
148,974
75,000
43,241
58%
Miscellaneous
133,850
172,062
129%
172,062
138,850
161,876
117%
Transfers In
190,688
190,688
100%
190,688
212,031
212,031
100%
Total Revenues
$ 11,853,624
S 12,686,945
107%
$ 12,696,945
S 12,189,475
$ 12,678,862
104
2020 1 2021
EXPENDITURES Budget Dee YTD % Bud Audit Budget Dee YTD % Bud
GENERAL GOVERNMENT
$
13,209,784
S
12,395,878
94% S
12,395,878
$
Mayor and Council
$ 108,315
$ 95,519
88%
S 95,519
$ 108,015 S
95,335
88%
Administration
227,334
187,757
83%
187,757
236,244
229,294
97%
Newsletter
25,000
22,156
89%
22,156
25,000
22,945
92%
Human Resources
34,100
16,180
47%
16,180
35,202
20,536
58%
Attorney
200,941
195,721
97%
195,721
206,941
199,809
97%
City Clerk
170,000
166,221
98%
166,221
176,206
175,177
99%
Elections
99,182
91,643
92%
91,643
74,212
20,260
27%
Finance
308,356
294,502
96%
294,502
320,768
307,029
96%
Assessing
159,000
154,483
97%
154,483
161,000
128,829
80%
Information Services
194,725
187,703
96%
187,703
213,738
185,522
87%
Planning & Zoning
490,296
453,133
92%
453,133
504,204
491,172
97%
Engineering
605,481
566,224
94%
566,224
631,401
593,753
94%
Facility Management
640,134
475,086
74%
475,086
738,197
539,407
73%
Total General Gov
i,262,864
2 906 28
89%
2,906.328
3 431 128
3,009,0"
88%
PUBLICSAFETY
$
13,209,784
S
12,395,878
94% S
12,395,878
$
Police Protection
3,245,518
3,114,623
96%
3,114,623
3,287,046
3,287,046
100%
Fire Protection
1,522,370
1,508,852
99%
1,508,852
1,703,769
1,653,425
97%
Protective Inspection
507,910
519,183
102%
519,183
533,561
515,322
97%
Civil Defense
29,936
17,227
58%
17,227
26,844
15,202
57%
Animal Control
5,950
2,347
39%
2,347
5,950
3,517
59%
Total Public Safety
5,311,684
5162 232
97%
5.162,232
5,557,170
5,474,512
99%
PUBLIC WORKS
$
13,209,784
S
12,395,878
94% S
12,395,878
$
Streets and Highways
733,070
686,979
94%
686,979
788,241
804,000
102%
Snow and Ice Removal
631,937
496,668
791/6
496,668
675,888
511,618
76%
Street Signs
235,124
257,280
109%
257,280
240,842
196,783
82%
Traffic Signals
40,000
23,044
58%
23,044
40,000
33,222
83%
Street Lighting
40,400
34,211
85%
34,211
40,400
36,533
90%
Street Lights - Billed
180,500
152,181
84%
152,181
180,500
154,825
86%
Park & Recreation
1,472,590
1,426,232
97%
1,426,232
1,600,640
1,499,621
941/6
Natural Resource Preservation
11,716
9,821
84%
9,821
16,883
9,738
58%
Recycling
193,971
228,124
118°/
228,124
233,759
238,871
102%
Total Public Works
3,539,308
3,314,540
94%
3,314,540
3,817,153
3,485,211
91%
OTHER
Miscellaneous
1,056,828
1,003,778
95%
1.003,778
806,828
754,609
94%
Total Expenditures
$
13,209,784
S
12,395,878
94% S
12,395,878
$
13,651,379
$
12,732,400 93%
NET INCREASE (DECREASE)
$
(1,356,160)
$
291,067
$
291,067
S
(1,461,904)
$
(53,538)