Loading...
HomeMy WebLinkAboutWK - July 27, 2021© ANLb O F6 A � 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US Andover Planning and Zoning Commission Workshop Agenda July 27, 2021 Andover City Hall Council Chambers 6:00 p.m. 1. Call to Order 2. 'Discussion — Standing Rules Review — Chairperson Koehler IV 3. Discussion — Future Review of Standing Rules — Chairperson Koehler IV 4. Discussion — Absent Commission Members — Chairperson Koehler IV © 5. Other Business 6. Adjournment 0 u PLANNING AND ZONING COMMISSIONREGULAR MEETING JULY27, 2021 The Regular Bi-Monthly Meeting of the Andover Planning and Zoning Commission was called to order by Chairperson Bert Koehler IV on July 27, 2021, 7:07 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Karen Godfrey, Mary VanderLaan, Nick Loehlein, and Wes Volkenant Commissioners absent: Scott Hudson and Marni Elias Also present: City Planner Peter Hellegers Associate Planner Jake Griffiths Others PLEDGE OFALLEGIANCE APPROVAL OFMINUTES July 13, 2021 Regular Meeting Chairperson Koehler assumed a motion to approve the July 13, 2021 Regular Meeting minutes as amended. Motion carries by unanimous consent. CONSIDER ADOPTION OF STANDING RULES Chairperson Koehler announced the Planning Commission had a workshop to discuss standing rules of operation and where they differ from Robert's Rules of Order prior to the regular meeting. He stated the Commission has chosen a method that makes sure everyone has their voice heard. Chairperson Koehler stated there is a rule in Robert's Rule of Order that states each Commissioner can only speak twice on an item and is limited to 10 minutes. He explained © the Commission would like to strike that rule and allow Commissioners to speak as many times as they want, as long as they want, as long as they are respectful and stay on topic. Regular Andover Planning and Zoning Commission Meeting Minutes — July 27, 2021 Page 2 Motion by Volkenant, seconded by Loehlein, to approve the proposed standing rules for the Planning and Zoning Commission with two modifications to #5. Commissioners Comments: strike "per the rules of order" and "no Commissioner may" and add "Questions may be directed to staff during commissioners' comments." Commissioner VanderLaan asked the Vice Chairperson to comment on the proposed motion as she will be taking over meetings when the Chairperson is not available. Commissioner Godfrey stated she is very pleased with the way the Commission has worked together to develop standing rules and modifying Robert's Rule of Order to work for the Commission. She said the standing rules will serve them well and allow the public to be heard and provide information to the City Council. Motion carries unanimously. OTHER BUSINESS Mr. Griffiths updated the Commission on items they have sent to the City Council. He stated staff are working through development applications and are anticipating to bring them to meetings in August or September. © Chairperson Koehler thanked staff, the Vice Chairperson, and Mayor Bukkila for their support in developing the standing rules. He thanked the Commissioners for being frank and discussing hard topics. ADJOURNMENT Chairperson Koehler assumed a motion to adjourn the meeting at 7:16 p.m. Motion carries by unanimous consent. Respectfully Submitted, Shari Kunza, Recording Secretary TimeSaver Off Site Secretarial, Inc.