HomeMy WebLinkAboutWK - November 23, 20211685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
City Council Workshop
Tuesday, November 23, 2021
City Hall — Conference Rooms A & B
1. Call to Order — 6:00 p.m.
2. Discussion With Open Space Advisory Commission (OSAC) — Engineering
3. Discussion with Potential Senior Multi -Housing Developer —Planning
4. 2022 Budget Development / 2022 Proposed Property Tax Levy Review —Administration
5. October 2021 Community Center Update —Administration
6. Discuss COVID Policy -Administration
7. Other Topics
8. Closed Session — City Administrator Performance Review
9. Adjournment
0
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrat
David D. Berkowitz, Director of P orks/City Engineer
From: Kameron Kytonen, Natural Resources chnician
Subject: Joint Meeting with Open Space Advisory Commission (OSAC) -
Engineering
Date: November 23, 2021
INTRODUCTION
The Open Space Advisory Commission (OSAC) has met on several occasions and continues to
plan for ongoing management and development of the properties. The Commission would like
to get feedback from the City Council on various items, which include those listed below.
DISCUSSION
The following items will be discussed during the meeting:
• Dalske Woodlands Boardwalk
• OSAC involvement in plan review
• Management of the preserves and future initiatives of OSAC
ACTION REQUESTED
The City Council is requested to meet with the Open Space Advisory Commission and provide
feedback on the above talking points.
Respectfully submitted,
Kameron Kytonen
Natural Resources Technician
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrat
FROM: Joe Janish, Community Development 're for
SUBJECT: Discussion with Potential Senior Multi -Housing Developer —Planning
DATE: November 23, 3031
ACTION REQUESTED
Consider discussion with potential Senior Multi -Housing Developer.
UPDATE
Andover City Staff has been in discussions with a Senior Multi -Housing Developer interested in
having a project in our community. Potential locations for this project would require a
comprehensive plan to change some commercial land to higher density residential, and/or land
guided for a lower density to be increased to a higher density. This particular developer would
also discuss the building characteristics as well.
ACTION REQUIRED
Staff recommends the City Council provide comments to the potential developer.
espe tfull Su mitled,
Jo Janish
Community Development Director
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: 2022 Budget Development Upda / 20 Proposed Property Tax Levy Review
DATE: November 23, 2021
INTRODUCTION
The Council has had several reviews of the 2022 Proposed General Fund Budget that will be supported by the 2022
Tax Levy. The Council did adopt at the September 7th regular Council meeting a Preliminary 2022 Property
Tax Levy & General Fund Budget. The Preliminary 2022 Budget proposes a total property tax levy of
$16,107,254: $10,153,370 (63.04%) operational levy, $3,751,062 (23.29%) debt service levy, and $2,202,822
(13.67%) other levies.
The 2022 Proposed Property Tax Levy is estimated to increase the current City tax rate by 1.15%. That rate
will be applied to the City's growing tax base and will reflect an 8.00% increase in the gross tax levy. The
focus of the 2022 Budget and Levy is an infusion of funds into the mill and overlay program and a
commitment to public safety. The Council has the right to reduce or keep constant this levy until the final
certification date of December 28, 2021.
By the November 23rd workshop, all the City of Andover residents and businesses should have received
property tax statements.
Much of what will be covered at the workshop will be repeat information with updates to date;
Administration is looking for City Council direction as the final preparation steps for the December 7, 2021,
Budget/Levy Hearing for the 2022 Budget nears. City Administration will review with the Council the bold
italics items at the meeting. Also....
Administration/Finance will review with the Council the following attachments at the meeting:
1. Pav 2022 Valuation Estimates (pg.7
2. City ofAndover Property Tax Levy — 2017 to proposed 2022 (yes 8 — 9)
3. Proposed Resolution to Adopt the 2022 Binet and Tax Levy &s 10 —12)
4. City ofAndover 2022 Budget Summary by Fund Types (pgs. 13 — 22)
5. Proposed 2022 General Fund Revenue & Expense Summary (pgs. 23 — 26)
6. Graphs that will be used at the December 7 2021 Budget Hearinglpgs 27 — 331
DISCUSSION
The following are the 2022 Budget Development guidelines adopted at the May 4th City Council meeting:
1) A commitment to a City Tax Capacity Rate to meet the needs of the organization and positioning the City for
long-term competitiveness using sustainable revenue sources and operational efficiencies commitment to a City
Tax Capacity Rate to meet the needs of the organization and positioning the City for long-term competitiveness
using sustainable revenue sources and operational efficiencies.
Note: Anoka County Assessor is showing a 7.47% increase in the taxable.market value at this point in the
budget process for the preliminary 2022 tax rate calculations (see attached Pay 2022 Valuation Estimates
and attached Property Tax Levy spreadsheet).
2) A fiscal goal that works toward establishing the General Fund balance for working capital at no less than 45%
of planned 2022 General Fund expenditures and the preservation of emergency fund balances (snow emergency,
public safety, facility management & information technology) through targeting revenue enhancements or
expenditure limitations in the 2021 adopted General Fund budget.
Note. With property tax revenues making up close to 80% of the total General Fund revenues cash flow
designations approaching 50% are appropriate and recommended by the City's auditor. The 2021 budget
development exceeded this guideline for cash flow, also Emergency Fund Balances (3% ofplanned General
Fund expenditures per finance policy) are in place to stabilize a situation, not be a complete solution. At the
September 7"' City Council meeting a 5750 000 transfer of General Fund Fund Balance was made to the
Road & Bridge Fund to support the mill and overlay program.
3) A commitment to limit the 2022 debt levy to no more than 25% of the gross tax levy and a commitment to a
detailed city debt analysis to take advantage of alternative financing consistent with the City's adopted Debt
Policy.
Note: The 2022 proposed debt levy is at 23.29% of the gross tax levy.
4) A comprehensive review of the condition of capital equipment to ensure that the most cost-effective
replacement schedule is followed. Equipment will be replaced based on a cost benefit analysis rather than a
year -based replacement schedule.
Note: The City Vehicle Purchasing Committee has met and has performed this analysis. The committee
recommendations on equipment needs were integrated into the proposed 2022-2026 Capital Improvement
Plan (CIP). The 2022-2026 CIP was adopted by the City Council on October 19°i after a Public Hearing.
5) The use of long-term financial models that identify anticipated trends in community growth and financial
resources that will help designate appropriate capital resources for future City needs. The financial models will
be used in the budget planning process to ensure that key short-term fiscal targets are in line with long-term
fiscal projections.
Note: The City continually maintains various financial models to determine the long-term impacts of
present-day expenditures and financing decisions. Fiscal assumptions are based upon a set offinancial data
including growth factors, tax capacity valuations, per capita spending, fund balance reserve, and debt ratios.
6) Continued commitment to planning targeted toward meeting immediate and long-term operational, staffing,
infrastructure and facility needs.
Note: The most recent Council Community Vision and Organizational Goals and Values document was
adopted by the City Council on December 3, 2019. Administration has assured that direction provided in that
document is integrated into department work plans and budgets.
7) A management philosophy that actively supports the funding and implementation of Council policies and goals,
and a commitment to being responsive to changing community conditions, concerns, and demands, and to do
so in a cost-effective manner.
Note: Special attention is given to fiscal values, commercial & residential development or redevelopment,
collaboration opportunities, service delivery, livability, and image of the community.
Staffing:
Fire Department —The proposed 2022 budget looks to fill the Assistant Chief position. The proposed 2022 budget
also contains funds to help meet acceptable response times with an enhanced Duty Crew model A progress
report on the development an enhanced Duty Crew model will be provided at the meeting (See attached report).
There have been some recent retirements and there are some anticipated future retirements and staff vacancies
coming in the next few years; in response Administration/Human Resources will continue to focus on succession
planning, utilization of internship opportunities, continued cross -training of staff, and/or realignment of resources.
Recent Public Works retirements will be discussed and the projected alignment of resources
Personnel Related Implications:
To date the following are the other projected issues facing personnel related expenses:
1. Human Resources will review all position -based salaries and the associated benefit package to determine
if the total package is competitive with other government entities.
2.
Pay steps for eligible employees are included in the 2022 proposed budget. A cost -of- living adjustment
(COLA) for non -bargaining employees is being evaluated, a place holder is provided in the proposed
2022 budget.
The current Public Works Union contract expires December 31, 2021. A new 2 -year contract reflecting
a 2.75%for 2022 and 2023 was approved by the Council at the October 191" Council meeting. The new
contract is reflecting in the 2022 proposed budget.
For the 2021 budget, Administration recommended to stay with the Health Partners Open Access program.
The existing HSA plan with higher deductibles ($6,900 single and $13,800 family) and stacked with an
HRA (Health Reimbursement Arrangement) was offered for 2021. The HRA was funded utilizing premium
savings that were achieved from the proposed renewal to a new higher deductible plan. Employees have
$3,500 single and $7,000 family deductibles; but with the stacked HILA, the city will reimburse the
remainder of the deductible, if needed, to the provider up to $3,400 for single and $6,800 for family.
The plan currently offered is accompanied with a health spending account (HSA), originally implemented
in 2006. The city does contribute annually to an employee's HSA to assist with the high deductible out of
pocket costs. That contribution is evaluated annually as part of the marketing of the health insurance plans.\
The recommended proposal for 2022 reflects a 4.5% increase in the employee health insurance budget,
maintaining the current HSA contribution by the City and staying well within the predicted 2022
forecasted increase placeholder. Funding for the HRA is managed through the City's Risk Management
Internal Service Fund.
Contractual Departments:
The City Attorney 2021 contract reflected a 2% increase over the 2020 contract. A 2% increase is
proposed for 2022.
2. The 2022 City of Andover Law Enforcement expenditure is budgeted at $3,337,486 which is offset by a
Police State Aid revenue budget of $137,280 and School Liaison revenue budget of $106,465 reflecting a
net tax levy impact of $3,093,741.
The 20221 Sheriff's contract provides for:
a. 80 hours per day of patrol service
b. 6 hours per day of service provided by a Community Service Officer
c. School Liaison Officers in the middle school and high school
d. 2 Patrol Investigators
e. 50% of the Crime Watch Program's coordinator position.
Per contract, the Sheriff always provides the required number of deputies for all hours contracted by the
City. If the Sheriffs Office has a deputy vacancy or a deputy is injured etc., they still provide the City with
a deputy at straight time even though they may have to fill those hours with overtime which at times may
cost the Sheriffs Department additional but is not billable per the contract.
The Anoka County Sheriff's Office contract for 2022 was approved at the September 7'h City Council
meeting. The new contract reflects a 1.53% increase ($50,440) in total contract cost.
Council Memberships and Donations/Contributions:
The following memberships/contributions are in the 2022 proposed budget:
• North Metro Mayors Association
$14,405 (GF)
• Metro Cities
$ 9,569 (GF)
• Mediation Services
$ 3,816 (GF)
• YMCA — Water Safety Program
$ 9,000 (GF)
• Alexandra House
$20,928 ($15,328 GF & $5,600 CG)
• Youth First (Program Funding)
$15,000 ($12,000 GF & $3,000 CG)
• NW Anoka Co. Community Consortium - JPA
$10,000 (GF)
• Teen Center Funding (YMCA)
$26,000 ($8,100 GF & $17,900 CG)
• Family of Promise
$ 3,000 (CG)
• Lee Carlson Central Center for Family Resources
$ 1,500 (GF)
• Senior High Parties
$ 1,000 (CG)
• Stepping Stone
$ 1,000 (CG)
• Hope for Youth
$ 1,000 (CG)
• Andover Senior Center
$ 2,500 (GF)
Some are funded via the General Fund (GF), and those that qualify for charitable gambling funding are done
through the Charitable Gambling (CG) Special Revenue Fund.
Capital Projects Levy:
Capital Projects Levy — The 2021 Capital Projects Levy Budget specifically designates $2,068,577 of the general
tax levy to capital projects and equipment needs relating to Capital Project Outlay ($250,000), Road and Bridge
($1,342,456), Pedestrian Trail Maintenance ($106,121), Park Projects ($15,000) and Facility Maintenance Reserve
($355,000). Specific designation of the tax levy to anticipated City needs and priorities for transportation and trail
maintenance, park projects and equipment outlays allows the city to strategically allocate its resources and raise the
public's awareness of City spending priorities. The Road and Bridge levy is evaluated annually and along with
rd
Capital Outlay, Pedestrian Trail Maintenance, Parks Projects, and Facility Maintenance levies increased/decreased
according to the City Councilbudgetguidelines.
Road and Bridee
An adjustment was made to the Road & Bridge funding formula in 2014, primarily to stop the continual
decrease in the levy that has been happening over the past few years due to decreases in the Anoka County
Assessor taxable market value figures for the City of Andover. Based on Council discussion, consensus
was to stop the decline in road funding and evaluate annually through the adopted City Council Budget
Development Guidelines. It should be noted that in 2014, Local Government Aid (LGA) in the amount of
$74,655 was used to help fund the Road & Bridge Fund. That State of Minnesota funding has gone away,
down to $0.00 in 2017, and remain at 0.00 each year since. Future increases in LGA or even the presence
of LGA for the City of Andover based on the current State formula are remote.
The 2019 City of Andover Road & Bridge levy was $1,254,788, a 7.34% increase over 2018. The 2020
budget contained a 2.60% increase ($32,681) to $1,287,469. The 2021 budget contained a 4.27% increase
($54,967) to $1,342,456.
Administration is nroposinQ an increase for 2022 to $1,409,579, a 5.00% increase. Administration has
had discussions with the Council re-gardine the proposed use of debt service levy and Permanent
Improvement Revolvine (PIR) Fund fund balance to address immediate street maintenance needs in the
• Pedestrian Trail Maintenance
The 2019 City of Andover Pedestrian Trail Maintenance levy was $102,000, a 2.00% increase over 2018.
The 2020 budget included a 2% increase ($2,040) to $104,040. The 2021 budget included a 2% increase
($2,081) to $106,121.
Administration is proposine a 2% increase ($2,123) for 2022 to $108,243.
• Park Improvements
This levy is an annual appropriation to be used to underwrite park improvement projects as recommended
by the Park and Recreation Commission and approved by the City Council. This funding is intended to be
a supplemental source of capital funding for park projects that is separately identified in the City's Five -
Year Capital Improvement Plan.
The 2015 levy was $61,500, but only $15,000 was levied for 2016. $46,500 of the previous levy was re-
assigned to the General Fund to focus on Park's maintenance/replacement items. In addition to the re-
assigned funds an additional $43,500 of General Fund levy was assigned to Parks Repair/Replacement
items for a total levy of $90,000 in 2016, and that continued for 2017. The 2018 General Fund levy assigned
to Parks Repair/Replacement items levy was increased to $100,000 for 2019 and then to $120,000 for 2020
& 2021; the Parks Project levy continues to remain at $15,000.
Per Council direction at a Joint Meetina with the Park and Recreation Commission, there will be a
$10,000 adjustment to these levies for 2022 The Parks Repair/Replacement items levy is Proposed at
$130,000 and the Parks Proiect levy at $15,000.
Capital Equipment/Projects
Under the Capital Projects Levy, a levy is proposed to be designated to Capital Equipment/Project
expenditures identified through the CIP process. Through this designation, the City, over time, will build a
fund reserve to avoid cash flow "spikes" and address a wide range of capital improvement needs such as
facility maintenance projects under a more controlled spending environment.
The 2021 levy was $250,000, Administration is proposing a $25,000 increase to $275,000 for 2022 to
meet the needs of the CIA
Capital Equipment Purchases
This was a reassigned levy in 2017 to provide for the 2017 equipment purchases. Administration/Finance
proposed a straight $500,000 Capital Equipment Purchases Levy for the 2017 equipment purchases rather
than through debt service levy and an equipment bond. This process continued through 2018 but increased
the levy by $25,000 to $525,000. In 2019, this levy is turned back to debt service levy for the City Campus
Master Plan implementation.
Administration did not recommend a Capital EaulpmenbProiect levy for 2021: the same is proposed for
2022.
• Facility Maintenance
This was a new $50,000 levy proposed for 2018. A facility condition assessment study identified many
maintenance repairs for City facilities such as roof repairs, HVAC; electrical panels, fire alarm systems,
windows, and air quality related items (the comprehensive listing which is proactive and reactive was
shared with the Council at the August 25' workshop meeting). This levy was increased to $355,000 for the
2019 budget to help address the significant deferred maintenance items that have been identified. Most
recently for the Public Works and Community Center buildings expansion projects within the City Campus
Master Plan materialized. The $355,000 levy is anticipated to continue to address additional facility repairs.
Administration did not recommend any adiustment to Facility Maintenance levy for 202L 8355,000 is
again proposed for the 2022 levy,
Debt Service Levy:
Annually the Finance Department conducts a detailed debt service analysis to monitor outstanding debt and to look
for early debt retirement or refinancing opportunities that will yield interest expense savings to the city.
The proposed 2022 Debt Service levy is as follows:
• 2010A G.O. Open Space Referendum
• 2012C Taxable G.O. Abatement Bonds
• 2018A Capital Improvement Plan Bonds
• 2019A GO Abatement Bonds
• 2020A GO Equipment Certificates
• 2021 GO Equipment Certificates
• 2022 GO Street Reconstruction
Total
ACTION REQUESTED
$ 0
Final levy year 2021
$ 974,628
Final levy year 2031
$ 617,519
Final levy year 2043
$1,014,065
Final levy year 2039
$ 374,850
Final levy year 2023
$ 170,000
Final levy year 2025
600,000
New levy proposed for 2022
The Council is requested to receive a presentation and provide direction to staff.
Attachments:
CITY OF ANDOVER
Pay 2022 Valuation Estimates
Taxable Market Values
$4,500,000,000
$4,000,000,000
$3,500,000,000
$3,000,000,000
$2,500,000,000
$2,000,000,000
$1,500,000,000
$1,000,000,000
$500,000,000
$0
Pay 2019 Pay 2020 Pay 2021 Pay 2022
Tax Capacity Values
$45,000,000
$40,000,000
$35,000,000 --
$30,000,000
$25,000,000
$20,000,000
$15,000,000
$10,000,000
$5,000,000
$0
Pay 2019 Pay 2020 Pay 2021 Pay 2022
ESTIMATE
Pay 2019
Pay 2020
Pay 2021
Pay 2022
Taxable
Tax
Taxable
Tax
Taxable
Tax
Taxable
Tax
Market
Capacity
Market
Capacity
Market
Capacity
Market
Capacity
Value
Value
Value
Value
Value
Value
Value
Value
Andover Valuation Totals
$
3,127,397,979 $
32,975,265
$ 3,561,318,700 $
36,099,539
$ 3,615,408,.106
$
37,366,775
$ 3,885,459,439 $
40,210,548
Captured Tax Increment
(101,030)
(114,064)
(119,819)
(122,976)
Fiscal Disparity Contribution
(1,269,524)
(1,310,143)
(1,348,420)
(1,414,808)
Local Tax Rate Value
31,604,711
34,675,332
35,898,536
38,672,764
Fiscal Disparity Distribution
4,966,404
5,355,244
5,475,223
6,037,850
Total Adjusted Values
$
36,571,115
$
40,030,576
$
41,373,759
$
44,710,614
9.46%
3.36%
8.07%
Taxable Market Value
Tax Capacity Value
% Change
% Change
J
Pay 2019
$
3,127,397,979
Pay 2019
$
32,975,265
Pay 2020
$
3,561,318,700
13.87%
Pay 2020
$
36,099,539
9.47%
Pay 2021
$
3,615,408,106
1.52%
Pay 2021
$
37,366,775
3.51%
Pay 2022
$
3,885,459,439
7.47%
Pay 2022
$
40,210,548
7.61%
Taxable Market Values
$4,500,000,000
$4,000,000,000
$3,500,000,000
$3,000,000,000
$2,500,000,000
$2,000,000,000
$1,500,000,000
$1,000,000,000
$500,000,000
$0
Pay 2019 Pay 2020 Pay 2021 Pay 2022
Tax Capacity Values
$45,000,000
$40,000,000
$35,000,000 --
$30,000,000
$25,000,000
$20,000,000
$15,000,000
$10,000,000
$5,000,000
$0
Pay 2019 Pay 2020 Pay 2021 Pay 2022
City of Andover, Minnesota
Property Tax Levy
Less Model Dlspanlles Distribution
Corbeled
Certified
Certified
Certified
Certified
Requested
Change
1237%
532%
2017
2018
2019
2020
2021
2022
% of Total
$
%
General 8 Other Operational Levies
Tax Capacity Rate-
37.501%
34.740%
Less Levy Based on Market Value
$ (10] 840)
$ (188.777)
§ (183,989)
$ (184.199)
$ (151,078)
General Operations
$ 8,264,354
$ 8,543,256
$ 8,845,970
$ 9,194,032
$ 9,396,493
$ 9,868,370
61.27%
$ 471,13T7
5.02%
Community Center Operations
-
-
-
-
155,000
155,000
0.96%
$ -
0.00%
Parks RepaidReplacement Items
90,000
100,000
100,000
120,000
120,000
130,000
0.81%
$ 10,000
8.33%
Total General 8 Other Operational Levies
8,344,354
8,643,256
8,945,970
9,314,032
9,671,493
10,153,370
63.04%
$ 481,8]]
4.98%
Debt Service Levies
2010A GO. Open Space Referendum Bonds
187,840
188,7]]
183,989
184,199
151,070
2012C Taxable G.O. Abatement Bonds
974,418
972,055
069,378
976,780
973,263
974,628
2014A G.O. Equipment Certificate
295,260
294,945
294,525
-
-
-
2018A G.O. Equipment Certificate
152,529
143,310
142,837
143,373
-
-
2018A G.O. Cep Improv Plan Bontls
-
-
525,000
433,603
456,344
617,519
2019A G.O. Abatement Bonds
-
-
-
1,001,090
976,966
1,014,055
2020 G.O. Equipment Certificate
-
-
-
350,000
405,224
374,850
2021 G.0. Equipment Certificate
-
-
170,000
170,000
2022 G.O. Streat Recon
600,000
Total Debt Service Levies
1,610,047
1,599,087
2,115,729
3,089,045
3,133,875
3,751,062
23.29%
$ 617,187
19.69%
Other Levles
Capital Projects Levy
Capital EquipmenVPnoect
250,000
275,000
275,000
275,000
250,000
275,000
1.71%
$ 25,000
10.00%
Capital Equipment Purchases
500,000
525,000
-
-
-
-
0.00%
$ -
$DIV/01
OD Facility Maintenance Reserve
-
50,000
355,000
3551000
355,000
355,000
2.20%
$ -
0.00%
Parks Projects
15,000
15,000
15,000
15,000
15,000
15,000
0.09%
$ -
0.00%
Road a Bridge
1,116,079
1,169,014
1,254,788
1,287,469
1,342,456
1,409,579
8.75%
$ 67,123
5.00%
Pohnuran Troll Melnimm ce
63,075
100,000
102,000
104,040
106,121
108,243
0.67%
$ 2,123
2.00%
Lovrer Rum Ryer Watershed
40,00)
40,000
40,000
40,000
40,000
40,000
0.25%
$
0.00%
Total Other Levies
11984,154
2,174,014
2,041,780
2,076,509
2,108,577
2,202,822
13.67%
$ 94,245
4.47%
Gross City Levy
11,938,555
12,418,357
13,103,407
14,479,506
14,913,945
16,107,254
100.00%
$ 1,193,310
8.008..
Less Model Dlspanlles Distribution
1,736,547
1,002,963
1,725,448
1,896,892
1,957,324
2,153,911
Na
1237%
532%
972%
Local Tax Rate Levy
$ 10,202,008
$ 10,613,396
E 11,370,039
$ 12,582,694
$ 12,956,121
$ 13,953,343
Chance % Cnanae
Tax Capacity Rate-
37.501%
34.740%
Less Levy Based on Market Value
$ (10] 840)
$ (188.777)
§ (183,989)
$ (184.199)
$ (151,078)
E
35.310%
35.656%
35.574%
35.993%
Tax Capacity Rale With LRRWSD
$7.738%
34.952%
Net Local Tax Rate Levy
$ 10,014,168
$ 10,424,617
$ 11,194,050
_$_12,398,495
$ 12,805,043
$ 13,953,343
Adjusted Tax Capadty Value- (1)
26,703,971
30,00],90d
31,604,711
36,675,332
35,090,536
30,6]$]64
Na
1237%
532%
972%
353%
7.73%
Chance % Cnanae
Tax Capacity Rate-
37.501%
34.740%
35.419%
35.756%
35.670%
36.081% 0.410% 1.150%
Tax Capacity Rate W/O I-JRMC,
$7.374%
34.627%
35.310%
35.656%
35.574%
35.993%
Tax Capacity Rale With LRRWSD
$7.738%
34.952%
35.621%
35.942%
35.845%
36.243%
Voter Approved Ref - MV
0.00581%
0.00601%
0.00512%
0.00526%
0.00418%
"Adjusted Value delermined by adjusting for Fiscal Disparities and Tax Increment esOmates
" BlandeC rate due to the Gy ofAndoverlevying for Lower Rum RiverV eMrshed DisMd
(1) Adjusted Tax Capacity Value is subject to change.
City of Andover
Gross Tax Levy
$17,000,000
16,107,254
$15,000,000
$14,913,945
14,479,586
$13,000,000
$13,103,487
$12,416,357
$11,000,000
$11,938,555
$11,143,925
$10,843,925
$9,000,000
$7,000,000
$5,000,000
2014 2015 2016 2017 2018 2019 2020 2021 2022
0
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
A RESOLUTION ADOPTING THE CITY OF ANDOVER 2022 BUDGET AND 2022 PROPERTY TAX LEVY TO BE CERTIFIED TO THE COUNTY AUDITOR.
WHEREAS, the preparation and adoption of budgets is recognized as sound financial practice; and
WHEREAS, the City of Andover receives significant financial support from its residents through the payment of property taxes; and
WHEREAS, the City of Andover has the responsibility to appropriately and efficiently manage the public"s funds; and
WHEREAS, Minnesota State Law requires the City to certify to the County Auditor an adopted tax levy and budget prior to December 28, 2021; and
WHEREAS, Minnesota State Law requires the City to certify to the State of Minnesota Department of Revenue an adopted tax levy by December 28, 2021.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby adopts the 2022 City of Andover Budget and the 2022 property tax levy
totaling $16,107,254 as listed on Attachment A.
BE IT FURTHER RESOLVED that the City Council of the City of Andover hereby establishes the 2022 City of Andover Budget by fund type as follows:
114 MAW
General Fund
Special Revenue Funds
Debt Service Funds
Capital Projects Funds
Enterprise Funds
Internal Service Funds
Total
Adopted by the City of Andover this
ATTEST:
Michelle Harmer — Deputy City Clerk
$ 12,699,145
4,117,588
4,659,505
15,021,155
6,140,115
1,437,715
$ 44,075,223
EXPENDITURES
General Fund $
I
13,382,093
Special Revenue Funds
3,758,769
Debt Service Funds
3,617,529
Capital Projects Funds
13,294,520
Enterprise Funds
6,264,073
Internal Service Funds
1,612,431
day of December 2021.
Total $ 41,929,415
i
CITY OF ANDOVER
i,
Sheri Bukkila - Mayor
CITY OF ANDOVER, MINNESOTA
2022 Property Tax Levy
Proposed
2022
Levy
General Fund Levy
General Operations $ 9,868,370
Community Center Operations 155,000
Park Repair/Replacement Items 130,000
Total General Fund 10,153,370
Debt Service Funds Levy
2012C Taxable G.O. Abatement Bonds
974,628
2018A G.O. Capital Improvement Plan Bonds
617,519
2019A Taxable G.O. Abatement Bonds
1,014,065
2020A G.O. Equipment Certificate
374,850
2021A G.O. Equipment Certificate
J
170,000
2022 G.O. Street Recon
600,000
Total Debt Service
3,751,062
Other Levies
Capital Projects Levy
Capital Equipment/Project
275,000
Facility Maintenance Reserve
355,000
Parks Projects
15,000
Road & Bridge
1,409,579
Pedestrian Trail Maintenance
108,243
Lower Rum River Watershed
40,000
Total Other
2,202,822
Gross City Levy
$ 16,107,254
Attachment A.
J
N
STATE OF MINNESOTA)
COUNTY OF ANOKA )
CITY OF ANDOVER )
I, the undersigned, being the duly qualified and acting City Clerk of the City of Andover, Minnesota, do hereby certify that I have carefully compared the attached Resolution No.
adopting the City of Andover 2022 Budget and 2022 Property Tax Levy with the original record thereof'preserved in my office, and have found the same to be true and
correct transcript of the whole thereof.
IN TESTIMONY WHEREOF, I have hereunto subscribed my hand this _ day of December 2021.
Michelle Harmer — Deputy City Clerk
General Fund
Revenues: $12,699,145
Expenditures: $13,382,093
General Government
Public Safety
W
Public Works
Fund Definitions
CITY OF ANDOVER
2022 Budget Summary By Fund Type
City of Andover - Budgeted Funds
Total Revenues: $44,075,223
Total Expenditures: $41,929,415
Governmental Funds I
Special Revenue Funds
Revenues: $4,117,588
Expenditures: $3,758,769
-EDA
-Drainage & Mapping
-LRRWMO
-Forestry
-ROW Mgmt / Utility
Construction Seal Coating
-Community Center
-CDBG
-Charitable Gambling
Debt Service Funds
Revenues: $4,659,505
Expenditures: $3,617,529
G.O. Improvement Bonds
G.O. State Aid Bonds
G.O. Equip Certificates
G.O. Referendum Bonds
G.O. Abatement Bonds
Capital Projects Funds
Revenues: $15,021,155
Expenditures: $13,294,520
Water Trunk
Storm Sewer
Sewer Tmnk
Road & Bridge
Trail & Transportation
Cap Equip Reserve
Tax Increment
Park Dedication
PIR Projects
Building
-Capital Notes / Bond Projects
Proprietary Funds
Enterprise Funds
Revenues: $6,140,115
Expenditures: $6,264,073
Sewer Fund
Water Fund
Storm Sewer Fund
Internal Service Funds
Revenues: $1,437,715
Expenditures: $1,612,431
Equipment / Mainl.
Management
General Fund - accounts forthe revenues and expenditures necessary to carry out basic governmental activities of the City such as general government, public safety, public works, and other.
Special Revenue Funds - accounts for revenue sources that finance particular functions and projects.
Debt Service Funds - accounts for the accumulation of resources for, and the payment of general long-term debt.
Capital Projects Funds - accounts for the acquisition or construction of major capital facilities financed mainly with governmental fund sources, general obligation debt, special assessments, and other.
Enterprise Funds - accounts for activities that consist of rendering services or providing goods to the public for which a fee or charge is collected.
Internal Service Funds - accounts for goods and services that are provided to other City departments, or to other governments, on a cost reimbursement basis.
Fund Balance/Net Assets, January 1
Revenues & Other Sources
General
Special Revenue
Debt Service
Capital Projects
Enterprise
Internal Service
Total Revenues & Other Sources:
Total Available:
Expenditures & Other Uses
1 General
Special Revenue
Debt Service
Capital Projects
Enterprise
Internal Service
Total Expenditures & Other Uses:
Fund Balance/Net Assets, December 31
Change in Fund Balance
CITY OF ANDOVER
2022 Budget Summary
Revenues and Expenditures Fund Summary
Actual Adopted Estimate Budget
2020 2021 2021 2022
$ 63,076,117
12,686,945
3,951,611
3,609,092
11,666,711
6,534,960
1,306,813
39,756,132
102,832,249
12,395,878
4,126,568
2,945,320
22,168,768
5,483,259
1,353,105
48,472,898
$ 54,359,351
$ (8,716,766)
-13.82%
$ 54,359,351
12,072,732
2,184,700
3,685,482
4,325,340
5,814,578
1,323,834
29,406,666
83,766,017
12,602,136
2,226,428
3,224,612
6,637,309
7,092,269
1,453,910
33,236,664
$ 50,529,353
$ (3,829,998)
-7.05%
$ 54,359,351
12,608,416
3,894,188
3,685,482
5,049,818
6,288,331
1,346,282
32,872,517
87,231,868
13,402,443
3,345,878
3,223,218
6,891,486
7,172,769
1,504,108
35,539,902
$ 51,691,966
$ (2,667,385)
-4.91%
$ 51,691,966
12,699,145
4,117,588
4,659,505
15,021,155
6,140,115
1,437,715
44,075,223
95,767,189
13,382,093
3,758,769
3,617,529
13,294,520
6,264,073
1,612,431
41,929,415
$ 53,837,774
$ 2,145,808
4.15%
CITY OF ANDOVER
2022 Budget Summary
Revenues and Expenditures by Fund Type
Special
Debt
Capital
Internal
General
Revenue
Service
Projects
Enterprise
Service
Total
Fund Balance/Net Assets, January 1
$ 8,860,491
$ 1,556,227
$ 2,562,140
$ 27,824,381
$ 10,030,706
$
858,021
$
51,691,966
Revenues
General Property Taxes
10,076,370
195,000
3,751,062
2,162,822
-
_
-
16,185,254
Tax Increments
-
-
-
100,000
-
-
100,000
Special Assessments
-
-
-
1,503,900
-
-
1,503,900
Licenses and Permits
535,500
-
-
-
-
-
535,500
Intergovernmental
817,284
1,790,888
-
1,329,769
-
-
3,937,941
Charges for Services
799,110
1,170,500
-
-
5,867,738
1,433,715
9,271,063
Fines
50,500
-
-
-
-
-
50,500
Investment Income
75,000
5,200
-
115,000
62,500
4,000
261,700
User Charges
-
-
-
360,776
-
-
360,776
Meters
-
-
-
-
13,000
-
13,000
Miscellaneous
148,300
806,000
502,000
44,000
1,500,300
Total Revenues:
12,502,064
3,967,588
3,751,062
6,074,267
5,987,238
1,437,715
33,719,934
Other Financing Sources
Operating Transfers In
197,081
150,000
908,443
986,888
152,677
-
2,395,289
Cn Bond Proceeds
-
-
7,960,000
-
7,960,000
Total Other Financing Sources:
197,081
150,000
908,443
8,946,888
152,877
10,355,289
Total Revenues and Other Sources:
12,699,145
4,117,588
4,659,505
15,021,155
6,140,115
1,437,715
44,075,223
Total Available:
21,559,636
5,673,815
7,221,645
42,845,536
16,170,821
2,295,736
95,767,189
Expenditures
Personal Services
5,928,069
825,896
-
-
1,319,670
612,590
8,686,225
Supplies and Materials
825,015
118,820
-
-
506,800
415,700
1,866,335
Purchased Services
4,577,595
1,818,620
-
155,000
-
-
6,551,215
Other Services and Charges
1,756,414
658,033
-
9,889,500
2,577,222
584,141
15,465,310
Capital Outlay
145,000
30,000
-
2,534,000
110,000
-
2,819,000
Debt Service
-
3,361,541
-
784,500
-
4,146,041
Total Operating Expenditures:
13,232,093
3,451,369
3,361,541
12,578,500
5,298,192
1,612,431
39,534,126
Other Uses
Operating Transfers Out
150,000
307,400
255,988
716,020
965,881
2,395,289
Total Other Uses:
150,000
307,400
255,988
716,020
965,881
2,395,289
Total Expenditures and Other Uses:
13,382,093
3,758,769
3,617,529
13,294,520
6,264,073
1,612,431
41,929,415
Fund Balance/Net Assets, December 31
$ 8,177,543
$ 1,915,046
$ 3,604,116
$ 29,551,016
$ 9,906,748
$
683,305
$
53,837,774
Change in Fund Balance
$ (682,948)
$ 358,819
$ 1,041,976
$ 1,726,635
$ (123,958)
$
(174,716)
$
2,145,808
-7.71%
23.06%
40.67%
6.21%
-1.24%
-20.36%
4.15%
CITY OF ANDOVER
2022 Budget Summary
Revenues and Expenditures - All Funds
Expenditures
Personal Services
Actual
Budget
Estimate
Budget
Supplies and Materials
2020
2021
2021
2022
Fund Balance/Net Assets, January l $
63,076,117
$ 54,359,351
$ 54,359,351
$ 51,691,966
Revenues
7,691,574
9,429,991
9,476,756
15,465,310
General Property Taxes
14,451,737
14,995,646
14,995,648
16,185,254
Tax increments
100,979
85,000
100,000
100,000.
Special Assessments
631,999
671,000
751,858
1,503,900
Licenses and Permits
892,279
436,450
752,050
535,500
Intergovernmental
6,211,801
1,027,370
2,800,582
3,937,941
Charges for Services
9,086,019
8,738,067
9,291,119
9,271,063
Fines
47,630
50,250
51,200
50,500
Investment Income
1,107,296
262,700
285,606
261,700
User Charges
1,642,795
266,610
825,327
360,776
Meters
36,948
13,000
13,000
13,000
Miscellaneous
1,549,618
1,181,850
1,328,300
1,500,300
Total Revenues:
35,759,101
27,727,945
31,194,690
33,719,934
Other Financing Sources
Operating Transfers In
2,588,550
1,678,721
1,677,827
2,395,289
Bond Proceeds
1,310,000
-
-
7,960,000
Proceeds from Sale of Property
3,000
C"
Total Other Financing Sources:
3,997,031
1,678,721
1,677,827
10,355,289
Total Revenues and Other Sources:
39,756,132
29,406,666
32,872,517
44,075,223
Total Available:
102,832,249
83,766,017
87,231,868
95,767,169
Expenditures
Personal Services
7,548,381
8,159,598
8,113,383
8,686,225
Supplies and Materials
1,344,762
1,814,298
1,834,905
1,866,335
Purchased Services
6,747,381
4,778,525
6,047,706
6,551,215
Other Services and Charges
7,691,574
9,429,991
9,476,756
15,465,310
Capital Outlay
18,635,429
3,412,000
3,676,294
2,819,000
Debt Service
3,916,821
3,963,531
3,963,031
4,146,041
Total Operating Expenditures:
45,864,348
31,557,943
33,112,075
39,534,126
Other Uses
Operating Transfers Out
2,588,550
1,678,721
2,427,827
2,395,289
Total Other Uses:
2,588,55D
1,678,721
2,427,827
2,395,289
Total Expenditures and Other Uses:
48,472,898
33,236,664
35,539,902
41,929,415
Fund Balance/Net Assets, December 31
$ 54,359,351
$ 50,529,353
$ 51,691,966
$ 53,837,774
Change in Fund Balance
$ (8,716,766)
$ (3,829,998)
$ (2,667,385)
$ 2,145,808
-13.82%
-7.05%
-4.91%
4.15%
J
J
City of Andover
2022 Budget - General Fund
Statement of Revenues, Expenditures and Changes in Fund Balance
1, o
( "
Actual
Adopted
�`'
Estimyate
r r M''- dr
6
"I PY..
!
-
F.k
l ,
ADescm
,,; 2020:
202s1i =
;„;;
.20211
2,022' s
,'� .
. ,kr ,
Fund Balance, January 1
Revenues
General Property Taxes
Licenses and Permits
Intergovernmental
Charges for Services
Fines
Investment Income
Miscellaneous Revenue
Total Revenues:
Other Sources
Transfers In
$ 9,363,451 $ 9,654,518
9,303,234
892,279
861,179
1,070,899
47,630
148,974
172,062
12,496,257
190,688
9,594,493
436,450
813,298
752,360
50,250
75,000
138,850
11,860,701
!$ 9,654,518
9,594,493
752,050
887,216
887,159
51,200
75,000
149,267
12,396,385
$ 8,860,491
10,076,370
535,500
817,284
799,110
50,500
75,000
148,300
12,502,064
212,031 212,031 197,081
Total Revenues and Other Sources: 12,686,945 12,072,732 12,608,416 12,699,145
Total Available:
Expenditures
Personal Services
Supplies and Materials
Purchased Services
Other Services and Charges
Capital Outlay
Total Expenditures:
Other Uses
Transfers Out
22,050,396
5,225,070
619,763
4,027,267
1,350,906
172.872
11,395,878
1,000,000
21,727,250
5,573,315
803,978
4,475,905
1,613,938
135.000
12,602,136
22,262,934
5,548,600
842,887
4,470,836
1,595, 003
195.117
12,652,443
750,000
Total Expenditures and Other Uses: 12,395,878 12,602,136 13,402,443
Fund Balance, December 31 $ 9,654,518 $ 9,125,114 $ 8,860,491
Change in Fund Balance $ 291,067 $ (529,404) $ (794,027)
3% -5% -8%
21,559,636
5,928,069
825,015
4,577,595
1,756,414
145,000
13,232,093
150,000
13,382,093
$ 8,177,543
$ (682,948)
-8%
8
City of Andover
Special Revenue Funds
2022 Budget Summary - All Special Revenue Funds
Statement of Revenues, Expenditures and Changes in Fund Balance
`
Actual"
Addpte'ds
Estimate {
Adopted d
Fund Balance, January 1
Revenues
General Property Taxes
Intergovernmental
Charges for Services
Investment Income
Miscellaneous
Total Revenues:
Other Sources
Transfers In
Total Revenues and Other Sources:
Total Available:
Expenditures
Personal Services
Supplies and Materials
Purchased Services
Other Services and Charges
Capital Outlay
Total Expenditures:
Other Uses
Transfers Out
Total Expenditures and Other Uses:
$ 1,182,874
39,963
2,465,736
601,124
22,350
822,438
3,951,611
3,951,611
5,134,485
664,892
114,832
2,720,114
144,851
176,179
3,820,868
305,700
4,126,568
$ 1,007,917 1$ 1,007,917 $ 1,556,227
195,000
37,500
1,139,000
5,200
808,000
2,184,700
2,184,700
3,192,617
794,841
130,820
302,620
693,147
1,921,428
305,000
2,226,428
195,000
1,753,388
1,087,500
5,300
853,000
3,894,188
3,894,188
4,902,105
778,341
113,470
1,576,870
572,197
3,040,878
305,000
3,345,878
Fund Balance, December 31 $ 1,007,917 $ 966,189 $ 1,556,227
Change in Fund Balance $ (174,957) $ (41,728) $ 548,310
-15% -4% 54%
195,000
1,790,888
1,170,500
5,200
806,000
3,967,588
150,000
4,117,588
5,673,815
825,896
118,820
1,818,620
658,033
30,000
3,451,369
307,400
3,758,769
$ 1,915,046
$ 358,819
23%
City of Andover
Debt Service Funds
2022 Budget Summary - All Debt Service Funds
Statement of Revenues, Expenditures and Changes in Fund Balance
s f '
Actual"tAdopted
1,899,000
Esti atervlw
Adopted' i `i 4
. Aescn'tioni .
� , ' "2020;•`
,•2021; .•+:
� 2021 ,,,, ,
, 20221, �, � , �.c
Fund Balance, January 1
Revenues
General Property Taxes
Investment Income
Total Revenues:
Other Sources
Operating Transfers In
Total Revenues and Other Sources:
Total Available:
Expenditures
Debt Service
Principal
Interest
Other
Total Expenditures:
Other Uses
Operating Transfers Out
Total Expenditures and Other Uses:
Fund Balance, December 31
Change in Fund Balance
$ 1,436,104 $ 2,099,876 $ 2,099,876 $ 2,562,140
3,076,966
11,680
3,088,646
3,137,578
3,137,578
3,137,578
3,137,578
520,446 547,904 547,904
3,751,062
3,751,062
908,443
3,609,092 3,685,482 3,685,482 4,659,505
5,045,196 5,785,358 5,785,358 7,221,645
1,561,000
1,899,000
1,899,000
2,110,000
1,290,844
1,278, 031
1,278,031
1,246,741
5,000
6,000
5,500
4,800
2,856,844
3,183,031
3,182,531
3,361,541
88,476
41,581
40,687
255,988
2,945,320
3,224,612
3,223,218
3,617,529
$ 2,099,876
$ 2,560,746
$ 2,562,140
$ 3,604,116
$ 663,772
$ 460,870
$ 462,264
$ 1,041,976
46%
22%
22%
41%
City of Andover
Capital Projects Funds
2022 Budget Summary - All Capital Projects Funds
Statement of Revenues, Expenditures and Changes in Fund Balance
Fund Balance, January 1
Revenues
General Property Taxes
Tax Increments
Special Assessments
Intergovernmental
Investment Income
User Charges
Miscellaneous
Total Revenues:
Other Sources
Transfers In
Bond Proceeds
N
0 Bond Premium
Proceeds from Sale of Capital Assets
Total Other Sources:
Total Revenues and Other Sources:
Total Available:
Expenditures
Purchased Services
Other Services and Charges
Capital Outlay
Debt Service - Principal Retirement
Total Expenditures:
Other Uses
Operating Transfers Out
Total Expenditures and Other Uses:
Fund Balance, December 31
$ 40,168,106 $ 29,666,049 $ 29,666,049 $ 27,824,381
2,031,574
100,979
631,999
2,884,886
730,667
1,642,795
417,654
8,440,554
1,817,676
1,310, 000
95,481
3,000
3,226,157
11,666,711
51,834,817
3,374,026
18,286,378
273,478
21,933,882
234,886
22,168,768
$ 29,666,049
2,068,577
85,000
671,000
176,572
117,500
266,610
170,000
3,555,259
770,081
770,081
4,325,340
33,991,389
4,219,000
2,067,000
2,068,577
Actual
Adopted
Y� Estimate
Hdopte$' ,
Descri tion,
159,978
1,329,769
2021
2022' t
,.,i
g:2020
.•2021
Fund Balance, January 1
Revenues
General Property Taxes
Tax Increments
Special Assessments
Intergovernmental
Investment Income
User Charges
Miscellaneous
Total Revenues:
Other Sources
Transfers In
Bond Proceeds
N
0 Bond Premium
Proceeds from Sale of Capital Assets
Total Other Sources:
Total Revenues and Other Sources:
Total Available:
Expenditures
Purchased Services
Other Services and Charges
Capital Outlay
Debt Service - Principal Retirement
Total Expenditures:
Other Uses
Operating Transfers Out
Total Expenditures and Other Uses:
Fund Balance, December 31
$ 40,168,106 $ 29,666,049 $ 29,666,049 $ 27,824,381
2,031,574
100,979
631,999
2,884,886
730,667
1,642,795
417,654
8,440,554
1,817,676
1,310, 000
95,481
3,000
3,226,157
11,666,711
51,834,817
3,374,026
18,286,378
273,478
21,933,882
234,886
22,168,768
$ 29,666,049
2,068,577
85,000
671,000
176,572
117,500
266,610
170,000
3,555,259
770,081
770,081
4,325,340
33,991,389
4,219,000
2,067,000
2,068,577
2,162,822
100,000
100,000
751,858
1,503,900
159,978
1,329,769
136,306
115,000
825,327
360,776
238,585
502,000
4,280,631
6,074,267
6,540,177
769,187
986,888
-
7,960,000
6,637,309
6,891,486
769,187
8,946,888
5,049,818
34,715,867
4,269,000
2,271,177
15,021,155
42,845,536
155,000
9,889,500
2,534,000
$ 27,354,080
Change in Fund Balance $ (10,502,057) $ (2,311,969)
-26% -8%
$ 27,824,381
$ (1,841,668)
-6%
$ 29,551,016
$ 1,726,635
6%
6,286,000
6,540,177
12,578,500
351,309
351,309
716,020
6,637,309
6,891,486
13,294,520
$ 27,354,080
Change in Fund Balance $ (10,502,057) $ (2,311,969)
-26% -8%
$ 27,824,381
$ (1,841,668)
-6%
$ 29,551,016
$ 1,726,635
6%
i
City of Andover
Enterprise Funds
2022 Budget Summary - All Enterprise Funds
Statement of Revenues, Expenditures and Changes in Fund Net Assets
Unrestricted Net Assets, January 1
Revenues
Charges for Services
Interest
Meters
Miscellaneous
Total Revenues:
Other Sources
Transfers In
Total Revenues and Other Sources:
Total Available:
Expenditures
Personal Services
Supplies and Materials
Other Services and Charges
Capital Outlay
Debt Service
Total Expenditures:
Other Uses
Transfers Out
Total Expenditures and Other Uses:
Unrestricted Net Assets, December 31
Change in Unrestricted Net Assets
$ 9,863,443
6,196,717
176,420
36,948
65,135
6,475,220
59,740
6,534,960
16,398,403
1,127,866
274,316
2,335,090
786,499
4,523,771
959,488
5,483,259
$ 10,915,144
$ 1,051,701
11%
$ 10,915,144 $ 10,915,144 $ 10,030,706
5,526,873
61,000
13,000
65,000
5,665,873
148,705
5,814,578 I
16,729,722
1,241,223
462,800
2,416,915
1,210,000
780,500
6,111,438
i
980,831
7,092,269
$ 9,637,453
$ (1,277,691)
-12%
5,996,626
65,000
13,000
65,000
6,139,626
148,705
6,288,331
17,203,475
1,241,223
498,300
2,461,915
1,210,000
780,500
6,191,938
980,831
7,172,769
$ 10,030,706
$ (884,438)
-8%
5,867,738
62,500
13,000
44,000
5,987,238
152,877
6,140,115
16,170,821
1,319,670
506,800
2,577,222
110,000
784,500
5,298,192
965,881
6,264,073
$ 9,906,748
$ (123,958)
-1%
I Descn tion.":°
2020
Unrestricted Net Assets, January 1
Revenues
Charges for Services
Interest
Meters
Miscellaneous
Total Revenues:
Other Sources
Transfers In
Total Revenues and Other Sources:
Total Available:
Expenditures
Personal Services
Supplies and Materials
Other Services and Charges
Capital Outlay
Debt Service
Total Expenditures:
Other Uses
Transfers Out
Total Expenditures and Other Uses:
Unrestricted Net Assets, December 31
Change in Unrestricted Net Assets
$ 9,863,443
6,196,717
176,420
36,948
65,135
6,475,220
59,740
6,534,960
16,398,403
1,127,866
274,316
2,335,090
786,499
4,523,771
959,488
5,483,259
$ 10,915,144
$ 1,051,701
11%
$ 10,915,144 $ 10,915,144 $ 10,030,706
5,526,873
61,000
13,000
65,000
5,665,873
148,705
5,814,578 I
16,729,722
1,241,223
462,800
2,416,915
1,210,000
780,500
6,111,438
i
980,831
7,092,269
$ 9,637,453
$ (1,277,691)
-12%
5,996,626
65,000
13,000
65,000
6,139,626
148,705
6,288,331
17,203,475
1,241,223
498,300
2,461,915
1,210,000
780,500
6,191,938
980,831
7,172,769
$ 10,030,706
$ (884,438)
-8%
5,867,738
62,500
13,000
44,000
5,987,238
152,877
6,140,115
16,170,821
1,319,670
506,800
2,577,222
110,000
784,500
5,298,192
965,881
6,264,073
$ 9,906,748
$ (123,958)
-1%
fR
City of Andover
Internal Service Funds
2022 Budget Summary -All Internal Service Funds
Statement of Revenues, Expenditures and Changes in Unrestricted Net Assets
Unrestricted Net Assets, January 1
Revenues
Charges for Services
Interest Income
Miscellaneous
Total Revenues:
Other Sources
Transfers In
Total Revenues and Other Sources:
Total Available:
Expenditures and Other Uses
Personal Services
Supplies and Materials
Other Services and Charges
Total Expenditures:
Other Uses
Transfers Out
Total Expenditures and Other Uses:
Unrestricted Net Assets, December 31
Change in Unrestricted Net Assets
$ 1,062,139
1,217,279
17,205
72,329
1,306,813
1,306,813
2,368,952
530,553
335,851
486,701
1,353,105
1,353,105
$ 1,015,847
$ (46,292)
-4%
$ 1,015,847
i
1,319,834
4,000
i
1,323,834
1,323,834
2,339,681
550,219
416,700
486,991
1,453,910
_ I
1,453,910
$ 885,771
$ 1,015,847 $ 858,021
1,319,834
4,000
22,448
1,346,282
1,433,715
4,000
1,437,715
1,346,282 1,437,715
2,362,129
545,219
380,248
578,641
1,504,108
2,295,736
612,590
415,700
584,141
1,612,431
1,504,108 1,612,431
$ 858,021
$ (157,826)
-16%
$ 683,305
$ (174,716)
-20%
l�dqo
g2`021ed,
`1 Z,
�Descri . iorV:
E . i,
20211te
2022ptl
Unrestricted Net Assets, January 1
Revenues
Charges for Services
Interest Income
Miscellaneous
Total Revenues:
Other Sources
Transfers In
Total Revenues and Other Sources:
Total Available:
Expenditures and Other Uses
Personal Services
Supplies and Materials
Other Services and Charges
Total Expenditures:
Other Uses
Transfers Out
Total Expenditures and Other Uses:
Unrestricted Net Assets, December 31
Change in Unrestricted Net Assets
$ 1,062,139
1,217,279
17,205
72,329
1,306,813
1,306,813
2,368,952
530,553
335,851
486,701
1,353,105
1,353,105
$ 1,015,847
$ (46,292)
-4%
$ 1,015,847
i
1,319,834
4,000
i
1,323,834
1,323,834
2,339,681
550,219
416,700
486,991
1,453,910
_ I
1,453,910
$ 885,771
$ 1,015,847 $ 858,021
1,319,834
4,000
22,448
1,346,282
1,433,715
4,000
1,437,715
1,346,282 1,437,715
2,362,129
545,219
380,248
578,641
1,504,108
2,295,736
612,590
415,700
584,141
1,612,431
1,504,108 1,612,431
$ 858,021
$ (157,826)
-16%
$ 683,305
$ (174,716)
-20%
CITY OF ANDOVER
General Fund
Revenue & Expense Summary
Actual Actual Actual Actual Actual Budget* Estimate RequestedBudget Change (')
2016 2017 2016 2019 2020 2021 2021 2022 $ %
REVENUES
2,592,649
2,642,223
2,748,464
2,843,957
2,906,325
3,375,828
3,286,300
3,504,589
128,761
3.81%
Property Taxes
$ 8,217,768
$ 8,332,634
$ 8,634,130
$ 8,864,720
$ 9,303,235
$ 9,594,493
$ 9,594,493
$ 10,076,370
481,877
5.02%
License and Permits
625,906
546,378
562,525
855,831
892,277
436,450
752,050
535,500
99,050
22.69%
Intergovernmental Revenues
733,953
793,932
.829,861
822,129
861,178
813,298
887,216
817,284
3,986
0.49%
Charges for Current Services
912,220
843,022
888,944
1,133,160
1,070,788
752,360
887,159
799,110
46,750
6.21%
Fines and Forfeits
88,600
75,287
73,719
62,349
47,630
50,250
51,200
50,500
250
0.50%
Interest Income
68,380
64,751
107,560
208,957
148,974
75,000
75,000
75,000
0
0.00%
Miscellaneous Revenue
194,812
178,616
.176,662
192,058
172,174
138,850
149,267
148,300
9,450
6.81%
Transfers
196,930
196,930
178,558
188,008
190,688
212,031
212,031
197,081
(14,950)
-7.05%
TOTAL REVENUES
11,038,569
11,031 550
11,451,959
'12,327,212
12,686 944
12,072,732
12,608,4`16
12,699,145
------------
626,413
4.97%
EXPENDITURES
General Government
2,592,649
2,642,223
2,748,464
2,843,957
2,906,325
3,375,828
3,286,300
3,504,589
128,761
3.81%
N
W Public Safety
4,667,326
4,778,336
4,956,352
5,091,793
5,162,234
5,415,427
5,508,650
5,743,417
327,990
6.06%
Public Works
2,966,674
2,854,540
3,158,490
3,148,743
3,314,542
3,714,653
3,794,493
3,888,159
173,506
4.67%
Other
283,077
764,875
241,940
15,001
1,012,778
95,928
813,000
245,928
150,000
156.37%
TOTAL EXPENDITURES
10,509,726
11,039 974
11 105,246
11,099,494
12,395 879
12,601,836
13,402,443
13,382,093
780,2
UNDER(OVER)BUDGET $ 528,843 $ (8,424) $ 346,713 $ 1,227 718 $ 291,065 $ 529,104 $ (794,027) $ (682,948) $ 153 844
N
�P
CITY OF ANDOVER
Revenue Comparison - General Fund
Property Taxes
Licenses & Permits
IntergoJl Rev
Charges for Svcs
Fines & Forfeits
Interest Income
Misc. Rev
Transfers
S
o Budget 21
City of Andover
2022 Revenue Comparison - General Fund
I
I
I
i
I
j
i
i
I
i
I
7.00 $2.00 $4.00 $6.00 $8.00 $10.00 $12
MI
122 0 Estimate 2021 a Actual 2020 a Actual 2019 a Actual 2018
00
pIons
City of Andover
2022 Revenue by Source - General Fund
Misc. Rev
1'� Interest Income
Transfers 1%
2%
Fines &Forfeits
0%
Charges for Svcs
6%
IntergoJl Rev
7%
Licenses &
Permits
4%
Property Taxes
79%
i
Actual
Actual
Actual
Budget
Estimate
Budget
2018
2019
2020
2021
2021
2022
REVENUES
Property Taxes
$ 8,634,130
$ 8,864,720
$ 9,303,235
$ 9,594,493
$ 9,594,493
$ 10,076,370
License and Permits
562,525
855,831
892,277
438,450
752,050
535,500
Intergovernmental Revenues
829,861
822,129
861,178
813,298
887,216
817,284
Charges for Services
888,944
1,133,160
1,070,788
752,360
887,159
799,110
Fines and Forfeits
73,719
62,349
47,630
50,250
51,200
50,500
Interest Income
107,560
208,957
148,974
75,000
75,000
75,000
Miscellaneous Revenue
176,662
192,058
172,174
138,850
149,267
148,300
Transfers
178,558
188,008
190,888
212,031
212,031
197,081
TOTAL REVENUES
$ 11,451,959
$ 12,327,212
$ 12,686,944
$ 12,072,732
$ 12,608,416
$ 12,699,145
Property Taxes
Licenses & Permits
IntergoJl Rev
Charges for Svcs
Fines & Forfeits
Interest Income
Misc. Rev
Transfers
S
o Budget 21
City of Andover
2022 Revenue Comparison - General Fund
I
I
I
i
I
j
i
i
I
i
I
7.00 $2.00 $4.00 $6.00 $8.00 $10.00 $12
MI
122 0 Estimate 2021 a Actual 2020 a Actual 2019 a Actual 2018
00
pIons
City of Andover
2022 Revenue by Source - General Fund
Misc. Rev
1'� Interest Income
Transfers 1%
2%
Fines &Forfeits
0%
Charges for Svcs
6%
IntergoJl Rev
7%
Licenses &
Permits
4%
Property Taxes
79%
i
EXPENDITURES
General Government
Public Safety
Public Works
Other
TOTAL EXPENDITURES
CITY OF ANDOVER
Expenditure Comparison - General Fund
Actual
Actual
Actual
Budget
Estimate
Budget
2018
2019
2020
2021
2021
2022
$ 2,748,464
25%
$ 2,843,957
26%
$ 2,906,325
23%
$ 3,375,828
27%
$ 3,286,300
25%
$ 3,504,589
26%
4,956,352
45%
5,091,793
46%
5,162,234
42%
5,415,427
43%
5,508,650
41%
5,743,417
43%
3,158,490
28%
3,148,743
28%
3,314,542
27%
3,714,653
29%
3,794,493
28%
3,888,159
29%
241,940
2%
15,001
0%
1,012,778
8%
95,928
1%
813,000
6%
245,928
2%
$ 11,105,246
$ 11,099,494
$ 12,395,879
$ 12,601,836
$ 13,402,443
$ 13,382,093
City of Andover
2022 Expenditure Comparison - General Fund
General Govt
Public Safety w
Public Works
I
Other
$0.00 $1.00 $2.00 $3.00 $4.00 $5.00 $6.00 $7.00
Millions
O Bueget 2022 ■ Esemete 201 11 Adual 2020 • Actual 2019 • Adual 2018
City of Andover
2022 EApendltures by Function - General Fund
Omer
2%
General GoVt
26%
Public Works
29%
Public Safely
43%
CITY OF ANDOVER
General Fund -Expenditure Budget Summary Totals - By Department
Budget Year 2022
Actual Actual Actual Actual Actual Budget* Estimate Requested" Change(*)
2016 2017 2018 2019 2020 2021 2021 2022 $ %
GENERAL GOVERNMENT
Mayor and Council $
86,989
$ 84,136
$ 87,813 $
99,001
$ 95,519
$ 108,015 $
105,115
$ 107,347
(668)
-0.62%
Administration
187,876
187,514
198,945
211,898
187,758
236,244
235,044
238,442
2,198
0.93%
Newsletter
22,731
25,287
17,770
24,413
22,156
25,000
24,300
27,300
2,300
9.20%
Human Resources
13,404
15,520
13,666
15,842
16,181
35,202
27,802
34,661
(541)
-1.54%
Attorney
184,990
188,644
188,031
191,782
195,721
206,941
205,000
212,041
5,100
2.46%
City Clerk
148,338
147,450
149,769
160,184
166,221
176,206
175,946
185,278
9,072
5.15%
Elections
64,433
17,852
50,629
20,452
91,643
74,212
22,000
77,188
2,976
4.01%
Finance
252,563
258,883
272,851
280,199
294,501
320,768
319,118
337,466
16,698
5.21%
Assessing
146,473
147,915
149,040
149,033
154,482
161,000-
135,000
161,000
0
0.00%
Information Services
151,387
149,512
171,637
169,827
187,703
213,738
212,238
226,601
12,863
6.02%
Planning & Zoning
414,141
_ 398,780
422,983
412,282
453,133
504,204
500,054
526,669
22,465
4.46%
Engineering
511,074
511,183
527,688
561,642
566,224
631,401,
631,401
652,908
21,507
3.41%
Em'h1y Man a mens
408,250
509,547
497,642
547,402
475,083
682,897
693,282
717,688
34,791
5.09%
Total General Gov
2,592,649
2,642,223
2,748,464
2,843,957
2,906,325
3,375,828
3,286,300
3,504,589
128,761
3.81%
PUBLICSAFETY
N Police Protection
2,936,467
2,962,551
3,053,526
3,183,610
3,114,623
3,287,046
3,287,046
3,337,486
50,440
1.53%
LT Fire Protection
1,285,417
1,353,209
1,445,167
1,391,252
1,508,854
1,562,026
1,663,349
1,841,166
279,140
17.87%
Protective Inspection
424,247
443,712
436,790
493,955
519,183
533,561
530,311
529,812
(3,749)
-0.70%
Emergency Management
17,495
16,320
18,060
18,608
17,227
26,844
22,994
29,003
2,159
8.04%
Animal Control
3,700
2,544
2,809
4,368
2,347
5,950
4,950
5,950
0
0.00%
Total Public Safety
4,667,326
4,778,336
4,956,352
5,091,793
5,162,234
5,415,427
5,508,650
5,743,417
327,990
6.06%
PUBLIC WORKS
Streets and Highways
686,086
597,963
656,194
615,450
686,978
773,241
783,741
868,864
95,623
12.37%
Snow and Ice Removal
468,173
449,881
599,029
703,647
496,668
675,888
666,088
702,923
27,035
4.00%
Street Signs
167,282
214,540
206,890
202,996
257,281
240,842
239,082
230,094
(10,748)
-4.46%
Traffic Signals
27,919
36,151
33,857
26,422
23,045
40,000
37,000
40,000
0
0.00%
Street Lighting
37,089
27,735
32,829
32,716
34,211
40,400
38,400
40,400
0
0.00%
Street Lights - Billed
200,509
144,451
142,937
145,604
152,181
180,500
173,000
180,500
0
0.00%
Park & Recreation
1,247,501
1,207,360
1,282,414
1,180,502
1,426,233
1,515,640
1,609,040
1,573,086
57,446
3.79%
Natural Resource Preservatiot
7,255
6,503
5,158
16,831
9,821
14,383
16,383
14,311
(72)
-0.50%
Recycling
124,860
169,956
199,182
224,575
228,124
233,759
231,759
237,981
4,222
1.81%
Total Public Warks
2,966,674
2,854,540
3,158,490
3,148,743
3,314,542
3,714,653
3,794,493
3,888,159
173,506
4.67%
OTHER 283,077 764,875 241,940 15,001 1,012,778 95,928 813,000 245,928 150,000 156.37%
Total Other 283,077 764,875 241,940 15,001 1,012,778 95,928 813,000 245,928 150,000 156.37%
GRAND TOTAL $ 10,509,726 7 11,039,974 S 11,105,246 S 11,099,494 S 12,395,879 $ 12,601,836 S 13,402,443 S 13,382,093 780,257 6.19%
N
J
MUNICIPALITIES WITHIN
ANOKA
COUNTY
Proposed 2022 City
Tax Rate Comparison
Muni
' alities Only
Hilltop
,
101.914
Columbia Heights
67.222
Lexington 54.5
7
Centerville 51.475
St. Francis 50.846
Circle Pines 50.247
Columbus 48.282
Spring Lake Park 47.886
Fridley 45.061
a
u=i Bethel 43.627
3
I
0 Ramsey 42.783,
ULino
Lakes 40.282
Coon Rapids 8.461
East Bethel 37.369
Andover 35. 93
Blaine 35. 18
Anoka 34.4 1
Oak Grove r21.453
Linwood
Nowthen
Ham Lake
0.000 20.000 40.000 60.000 80.000 100.000 120.000
TAX RATE
CITY OF ANDOVER
2022 Proposed Tax Rate Breakdown
Other
School District 3.721% County
17.718% 35.221%
City
43.340%
PERCENTAGES ARE PROPORTIONAL TO REFLECT 100% RATHER THAN ACTUAL AMOUNT OF 83.049%.
* Does not include voter approved referendum levy based on market value.
CITY OF ANDOVER
2022 General Fund Revenue Types
Intergovernmental Fines & Forfeits
Interest Income 7% 0%
1 % Transfer
Miscellaneous 2% Charges for Services
1% 6%
License & Permits
4%
N
co
Property Taxes
79%
Public
29.'
w
0
CITY OF ANDOVER
2022 General Fund Expenditures by Function
Other
1.8%
General Government
Public Safety
42.9%
CITY OF ANDOVER
General Fund - General Government Expenditures
Administration Newsletter Human Resources
.1% 1
Facility Mgmt 3il 6.8% o 1.0 0 I 3.1 /0 0.8 /0 /o
20.5%
Attorney
6.1%
City Clerk
5.3%
w Elections
2.2%
Finance
9.6%
Engineering
18.6% Assessing
Planning & Zoning Information Systems 4.6%
15.0% 6.5%
W
N
Fire Protection
32.1%
CITY OF ANDOVER
General Fund - Public Safety Expenditures
Police Protection
58.1%
w
w
Natural Resource
Preservation
0.4%
Parks & Reci
40.5%
CITY OF ANDOVER
General Fund - Public Works Expenditures
Recycling
6.1
Street Lights - Billed
4.6%
Street Signs
Street Lighting Traffic Signals 5.9%
1.0% 1:0/0
> & Highways
22.3%
Snow & Ice
18.1%
18 -HOUR DUTY CREW
WHERE WE ARE
CURRENT REQUIREMENTS OF MEMBERS
BENEFITS
RISKS
COST OF WHERE WE ARE
OUTLINE PROPOSED IH -HOUR DUTY CREW
PROPOSED REQUIREMENTS OF MEMBERS
PROPOSED SCHEDULE
BENEFITS
RISKS
COST TO GET WHERE WE WANT TO GO
EXPLANATION
I►VA1N►VAIRIN!:
NEFITS
ALLOW MEMBERS TO PARTICIPATE IN DC
AS IT FITS INTO THEIR LIVES
QUICKEST RESPONSE DURING THE BUSIEST
REQUEST FOR SERVICE TIME
ALLOWS FOR THE MOST FLEXIBILITY
COSTS FOR
CURRENT MODEL
Cost Break Down (%)
■ 12 -Hour DC
■POC
■ Training
■ Maintenance
■ Duty Officer Pay
■ Other
• Current budget for POC Salaries for 2020
• $373,039
• 12 -hour DC Costs
• $149,883.60 or 40%
• POC Coverage after 1700
• $70,390.54 or 19%
• Training
• $67,755.60 or 18%
• Maintenance
• $22,585.20 or 6%
• Duty Officer Pay
• $26,936 or 7%
• Response Variance
• $35,490 or 10%
PROPOSED MEMBER
REQUIREMENTS
14 -HOURS PER MONTH OF DUTY CREW
KEEP DAY/NIGHT DESIGNATION
EACH MEMBER IS RESPONSIBLE FOR 25% OF
THEIR STATION AND ALL CALLS BETWEEN
THEIR DESIGNATED TIMES (0500 - 1700 OR
1700 -0500)
75% OF TRAINING
STATION MAINTENANCE
WHAT CHANGES?
CURRENTLY MEMBERS ARE PUTTING IN
APPROXIMATELY NINE (9) HOURS PER
MONTH FOR CALL RESPONSE
DOES NOT INCLUDE DRILL OR SPECIAL EVENTS
PROPOSED EXTENDED DUTY CREW REQUIRES
AN ADDITIONAL NINE HOURS PER MONTH
STATION MAINTENANCE WOULD ALSO BE
INCLUDED IN THE DUTY CREW TIME INSTEAD OF
REQUIRING IT IN ADDITION TO.
STATION MAINTENANCE EQUALS ABOUT TWO
(2) HOURS PER MONTH.
TIME AWAY FROM FAMILY CAN BE
SCHEDULED.
LEAVING FOR CALLS IN THE EVENING/EARLY
NIGHTTIME IS LESS BECAUSE OF THE DUTY
CREW COVERAGE.
IMPLEMENTATION
STARTING JANUARY 1ST:
GOOD FAITH EFFORT FROM MEMBERSHIP TO
MEET THE 14 -HOUR REQUIREMENT.
MARCH 15:
START REVIEW OF 1ST QUARTER
MODIFICATION MADE IF NEEDED FOR
APRIL 1 Sr
MEMBERS NEED TO MAKE 6 PER MONTH
ANTICIPATED REQUIRED HOURS WILL BE 12
HOURS PER MONTH.
JUNE 15:
START REVIEW OF 2ND QUARTER
JULY 1ST:
START 12 -HOUR REQUIREMENT
25% REQUIREMENT STAYS IN PLACE THROUGHOUT
IMPLEMENTATION AS IT IS CURRENTLY. TRAINING
REQUIREMENTS DO NOT CHANGE.
Proposed
hour Model Costs
Proposed Break Down (%)
■ 18 -Hour DC
• POC Coverage
■ Training
• Duty Officer
• Maintenance
Buffer
• This is calculated using the proposed 2022 Budget
• 18 -hour DC Costs (3 people)
• $340,000.00
• POC Coverage after 2300
• $40,000.00
• Training
• $70,000.00
• Duty Officer Pay
• $30,000.00
• Maintenance
• $ 24,000.00
• Response Variance
• $95,608.00
• Total
• $599,608.00
'••AII costs are approximate"*
SURVEY RESULTS
• SENT OUT ON OCTOBER 11 TH AND ACCEPTED UNTIL OCTOBER 20TH
• RESULTS REVIEWED ON OCTOBER 25TH
• 29 RESPONSES FROM 44 ACTIVE FIREFIGHTERS
• RESPONSES WERE GENERALLY POSITIVE.
• GOOD QUESTIONS BROUGHT UP THAT HAVE BEEN ADDRESSED
• ALL DEPARTMENT MEETING HELD 11 /3/2021
• MANY GOOD POINTS MADE AND DROVE CHANGES TO THE EXPANDED DC IDEA
• CITY ADMINISTRATOR DICKINSON ATTENDED
SURVEY RESULTS (CONT...)
QUESTION 1 : 14 YES / 10 NO/ 5 NO, BUT USED TO
QUESTION 2: 9 SHIFTS DO NOT WORK W/ SCHEDULE/ 1 NOT INTERESTED/ 1 TIME TO VALUABLE/ 1 NO
BUSY ENOUGH/ 1 "I'M A VOLUNTEER."
• QUESTION 3: ANSWERS INCLUDED ALL OPTIONS WITH LENGTHY ANSWERS ON SOME. MOST COMMON
WAS 9 REGULAR DUTIES, CHORES, TRAINING OPPORTUNITIES (THIS WAS A REOCCURRING THEME)
• QUESTION4: 2 COMMON ANSWERS. 10 MORALE IMPROVEMENT, REMINDER OF WHY WE SERVE, 8 COME
TO AS MANY CALLS AS THEY CAN.
• QUESTION 5: 11 WORK MINIMUM/ 13 WORK MORE THAN THE MINIMUM/ 2 WOULD RESIGN BECAUSE OF
NOT BEING ABLE TO MEET THE MINIMUMS/ 1 WOULD RESIGN FOR OTHER REASONS
Explanation
• All dollar numbers are based on an average of $17.11 per hour
• The call data is based on pre-COVID dates of 03/2019 to 03/2020
• This time range was used as to not have the numbers skewed by months the department was unable
to respond due to COVID incidents.
• All percentages are based off the current dollar amount line itemed for "Salaries — Volunteer Fire
Fighters"
0
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: October 2021 Andover Community er Update
DATE: November 23, 2021
Attached for Council review is the Andover Community Center (ACC) Budget Summary Report
for Budget Year 2021. The report reflects activity through October 2021, comparative data with
October 2020 and audit data reflecting the entire year of 2020.
As the Council well knows, the year 2020 was a difficult year, in part because of the expansion
construction, but heavily with imposed COVID restrictions shutting down the entire facility mid-
March of 2020 and then finally allowed to reopen in a restricted capacity early January 2021. The
ACC has now been operating for nine months since the reopening, thus making the current year
(2021) activities difficult to compare with only the first three months of 2020 containing full
operations. Now reporting October 2021, comparative data with 2020 is difficult to compare due
to the State imposed 2020 COVID shutdowns of the facility.
The actuals through October 2021 when compared to the 2021 Budget are favorable relative to
revenues as we enter the fall busy season, expenditures as well are favorable.
Also provided is an ACC historical perspective of actual costs dating back to 2015. This is the
reporting previously provided to the ACC Advisory Commission. This report also provides history
on debt service payments and the property tax levy assigned to debt and operation.
November & December 2021 FACILITY UPDATE:
Please refer to the attached ACC Facility Update for Major Events. Walking track activity through
October is identified as well.
ACC has a full fall/winter schedule for the 2021-22 Prime Season and does fine-tune the schedule
as facility users may release times. Efforts are on-going to fill non -Prime hours, ACC is working
with various groups to fill the non -prime hours before school all fall/winter long, as well as filling
2022 Spring and Summer availability.
Other ACC Highlights:....
- OVERALL: Tbroughout November ACC we has seen a huge uptick in the number of people in
the facility, primarily related to youth hockey and the start of the Andover High School hockey
season, both rinks are booked solid. ACC recently hosted tryouts for MN Premier Volleyball (our
largest gym user). Their season kicks off next week with practices 4 nights a week and multiple
tournaments thru March. AAA Basketball, Anoka Hennepin Mustangs, Craft Sales are all
scheduled as well. Meeting room groups, birthday parties, pickleball, walking track to name a few,
the facility is certainly as busy as it has ever been.
-PROGRAMS: Both ACC fall programs, Learn to Skate and Indoor Soccer wrap up on
November 201h. Both programs filled up, so numbers were strong, each program having a
successful fall season. Looking ahead, ACC has lost a few skating instructors and to date have not
been able to secure new instructors, consequently ACC will not be offering winter skate lessons at
this point. The winter soccer program will start up on January 15th and expect over 100 kids. Daily
pickleball is coming back strong, ACC has started up our beginner lessons, skills and drills
sessions, along with both beginner and advanced open pickleball sessions throughout the week.
Open skating numbers are very strong this fall along with adult open hockey which is now offered
4 times a week including 6:45am sessions on Tuesdays and Thursdays.
-CONCESSIONS: Subway exited at the end of October. ACC has had conversations with some
local business, local booster clubs and concessions operators and Andover High Scholl. ACC has
yet to find a partner that feels they can take this on. Primary concern is over staffing and just the
timing with the COVID issues and mandates. ACC will continue to explore options, but in the
meantime, ACC has added additional vending and the machines are restocked twice a week versus
the traditional once a week.
-STAFFING: ACC continues to have a shortage of part time staff. Weeknights tend to be shorter
in time commitment and manageable for now, weekends are currently a significant problem to
staff. ACC is very busy on the weekends and with the extended weekend hours it has been a
challenge to have adequate staffing. Looking ahead to the December event list, relieving the
current limited staff will not get better if ACC cannot find additional help. ACC full-time staff is
taking each week one at a time and adjusting work hours as needed to get through the weekends.
With that commitment to meet the weekend demand, lower priority tasks or activities are delayed
or not provided during the week as regular responsibilities need to be done and staff need to fit in
a day off. City Human Resources and Administration have increased part-time starting pay along
with adding some weekend incentives to draw in some new employees and to help insure we retain
our current employees.
-SCHEDULING: Scheduling for summer 2022 and winter 2022-23 continues to get a head of the
game and to ensure we keep all our prime -time hours sold at close to 100%. We continue to seek
out new users and programs to keep building our non-prime/summer usage.
ACTION REQUESTED
Administration will review the staff report and discuss the attached reports with the Council at the
meeting.
Attachments
CITYOFANDOVER
Community Center Budget Summary Totals
Budget Year2021
2020 1 2021
REVENUES Budget Oct YTD %Bud Audit Budget Oct YTD % Bud
Charges for services
Ice Rental
$ 470,300
$ 208,796
44%
$ 361,796
$ 668,000
$ 510,357
76%
Turf Rental
-
-
da
-
70,000
3,782
5%
Track
-
-
n(a
301
-
2,617
n/a
Fieldhouse Rental
218,000
110,112
51%
133,126
270,000
164,117
61%
Proshop
12,000
3,669
31%
4,394
15,000
5,667
38%
Vending
13,000
5,355
41%
6,148
16,000
5,084
32%
Advertising
39,000
8,000
21%
8,000
50,000
75,752
1521Y.
Total Charges for services
752,300
335,932
45/°
513,765
1,089,000
767,376
70%
Miscellaneous
140,000
68,662
49%
110,781
140,000
81,543
58%
69%
Total revenues
892,300
404,594
45%
624,546
1,229,000
848,919
2021
2020
EXPENDTI'URES
Budget
Oct YTD
% Bud
Audit
Budget
Oct YTD
% Bud
Current
-
-
n/a
-
155,000
80,723
52%
Salaries & benefits
629,296
419,065
67%
503,842
757,753
527,212
70%
Departmental
79,100
49,788
63%
74,809
105,100
62,798
60%
Operating
486,075
233,741
48%
345,588
635,197
372,201
59%
Professional services
121,000
34,927
29%
129,261
154,375
57,949
38%
Capital outlay
130,000
130,500
100%
100,000
-
-
n/a
Current
1,445,471
868,021
60%
1,153,500
1,652,425
1,020,160
62%
Revenue over (under) expense
(553,171)
(463,427)
84%
(528,954)
(423,425)
(171,241)
40%
Other financing sources (uses)
General Property Tax Levy
-
-
n/a
-
155,000
80,723
52%
Investment income
-
3,835
n/a
6,793
-
1,137
n/a
Rental/Lease Pymt
638,000
635,763
100%
635,629
638,000
634,482
99%
Transfers out
(300,000)
(300,000)
100%
(300,000)
(300,000)
(300,000)
100%
Total financingsources(uses)
338,000
339,598
100%
342,422
493,000
416,342
84%
INet increase (decrease) in
fmndbalance $ (215,171) $ (123,829) 58% S (186,532)__ $ 69,575 $ 245,101 352%
CrFYOFANDr -%M 0ESOTA
Andover Community Cemt ICA Historical Comparison
Debt Service Payments
2012C GO Abatement Bonds (P+1)
2015
2016
2017
$ 1,211,481
2018
$ 1,215,981
2019
2020
2021
2021
Actual
Actual
Actual
590,150
Actual
819,725
Actual
Actual
Budget
Oct -YTD
Revenues:
$ 1,208,931
$ 1,806,131
$ 2,032,356
$ 2,032,356
Property Tax Levy
Charges for services
2012C GO Abatement Bonds
$ 975,632
$ 977,332
$ 974,418
$ 972,055
$ 969,378
$ 976,780
$ 973,263
Ice Rental
$ 400,619
$ 405,990
$ 392,828
$
435,716
$
442,995
$ 361,796
$ 668,000
$ 510,357
TurfRental
-
-
-
-
155,000
-
-
70,000
3,782
Track
-
-
-
$ 2,105,229
-
-
301
-
2,617
Fieldhouse Rental
187,007
199,286
215,089
218,667
220,225
133,126
270,000
164,117
Pmshop
9,258
9,412
9,247
8,606
9,680
4,394
15,000
5,667
Vending
9,279
8,588
9,182
7,470
8,427
6,148
16,000
5,084
Advertising
31,758
26,450
38,819
34,000
40,850
8,000
50,000
75,752
Charges for services
637,921
649,726
665,165
704,459
722,177
513,765
1,089,000
767,376
Miscellaneous
174,788
136,552
136,149
142,768
131,386
110,781
140,000
81,543
Total revenues
812,709
786,278
801,314
847,227
853,563
624,546
1229,000
848,919
Expenditures:
Current
Salaries&benefits
439,304
451,332
481,926
501,108
533,044
503,842
757,753
527,212
Departmental
74,949
77,945
65,612
76,448
66,570
74,809
105,100
62,798
Operating
388,492
364,935
364,242
352,067
330,084
345,588
635,197
372,201
Professional services
142,602
106,381
125,034
104,076
77,818
129,261
154,375
57,949
Capital outlay
47,859
4,900
11,442
39,888
100,000
Current
1,045,347
1,048,452
1,041,714
1,045,141
1,047,404
1,153,500
1,652,425
1,020,160
Revenue over under expenditures
(232,639)
262174
(240,400)
(197,914)
(193,841)
(528,954)
423 425
171 1
Other financing sources (naw)
General Property Tau Levy
-
-
-
-
-
155,000
80,723
Investment income
(1,078)
2,190
2,779
5,780
16,107
6,793
-
1,137
Rental/Leese Pymt
638,220
640,303
641,691
637,150
636,803
635,629
638,000
634,482
Transfers out
(300,000)
(300,000)
(300,000)
(300,000)
(300,000)
(300,000)
(300,000)
(300,000)
Total financing sources (uses)
337,142
342,493
344,470
342,930
352,910
342,422
493,000
416,342
Net increase (decrease) in fund balance
104,504
80,319
104,070
145,016
159,069
(186,532)
69,575
245,101
Fund balance (deficit)-Janmary1
(48,364)
56,140
136,459
240,529
385,545
544,614
358,082
358,082
Fund balance (deficit) -December 31
$ 56,140.
$ 136459
$ 240,529
$
385,545
$
544,614
$ 358,082
$ 427,657
$ 603,183
Fund Balance Detail:
FB- Replan Res for Common Space
$ 143,702
$ 154,449
$ 179,283
$
173,560
$
200,606
$ 190,067
$ 215,067
$ 215,067
FB -Unassigned
(87,562)
(17,990)
61.246
211,985
344,008
168,015
212,590
388,116
$ 56,140
$ 136,459
$ 240,529
$
385,545
$
544614
$ 358,082
$ 427657
$ 603,183
Debt Service Payments
2012C GO Abatement Bonds (P+1)
$ 1,214,906
$ 1,216,506
$ 1,213,731
$ 1,211,481
$ 1,208,931
$ 1,215,981
$ 1,212,631
$ 1,212,631
2019A GO Abatement Bonds (P+1)
590,150
819,725
819,725
$ 1,214,906$
1216506
$ 1213,731
$ 1,211,481
$ 1,208,931
$ 1,806,131
$ 2,032,356
$ 2,032,356
Property Tax Levy
2012C GO Abatement Bonds
$ 975,632
$ 977,332
$ 974,418
$ 972,055
$ 969,378
$ 976,780
$ 973,263
$ 973,263
2019AGOAbatementBonds
-
-
-
-
-
1,001,090
976,966
976,966
Community Center Operations
155,000
155,000
$ 975,632$
977,332
$ 974,418
$ 972,055
$969,378
$ 1,977,870
$ 2,105,229
_LL
ANDVER
COMMUNITY CENTER
FACILITY UPDATE
NOVEMBER 2021
NOV 1 -AHS GIRLS HOCKEY SEASON BEGINS
NOV 6- AHYHA-DISTRICT 10 SEASON STARTS
NOV 6 -AAA GIRLS BASKETBALL SEASON STARTS
NOV 11 -AHS GIRLS HOCKEY VS. BENILDEISM -YOUTH NIGHT
NOV 13 -AHS GIRLS HOCKEY VS. MINNETONKA
NOV 14 -MN PREMIER VOLLEYBALL TRYOUTS
NOV 15- AHS BOYS HOCKEY SEASON STARTS
NOV 19 -DANCING FEET STUDIO -DANCE RECITAL - - - - -
NOV 20 -LAST DAY INDOOR SOCCER PROGRAM
NOV 20 -LAST DAY FALL LEARN TO SKATE LESSONS
TRACK CHECK IN IS REQUIRED, MONDAY -FRIDAY, 6 30AM-4 30PM.
NUMBERS BELOW REFLECT THOSE CHECKED IN DURING THESE TIMES.
JAN 1619
FEB 2068
MARCH 1571
APRIL 982
MAY 471
JUNE 462
JULY 508
AUG 496
SEPT 556
OCT TBD
NOV TBD
DEC TBD
♦ OCT 2 -FALL LEARN TO SKATE LESSONS BEGIN -85 OF MAX 88 SPOTS ARE FILLED
♦ OCT 9 -FALL INDOOR SOCCER LEAGUE BEGINS -115 OF MAX 118 SPOTS ARE FILLED
AND_,VER
#' COMMUNITY CENTER
FACILITY UPDATE
DECEMBER 2021
DEC 2 -AHS GIRLS HOCKEY VS. ROGERS
DEC 3 -FLEX HOCKEY
DEC 4 -AHS GIRLS VS. WARROAD
DEC 4 -5 -HOLIDAY CRAFT SALE
DEC 7 -AHS GIRLS VS. ARMSTRONG
DEC 9 -AHS BOYS VS. OSSEO
DEC 10 -AHS GIRLS VS. EDEN PRAIRIE
DEC 11 -AHS BOYS VS HOLY FAMILY
DEC 14 -16 -AAA IN-HOUSE GIRLS BASKETBALL PLAYOFFS
DEC 18 -AHS GIRLS VS ELK RIVER
DEC 19 -MN PREMIERE V'BALL JAMBOREE
DEC 21 -AHS BOYS VS. DULUTH EAST
DEC 23 -AHS BOYS VS. BLAINE
DEC 23 JAN 2 -NO SCHOOL -EXTRA DAYTIME ACTIVITIES
DEC 25 -FACILITY CLOSED
DEC 29 -MN PREMIERE-V'BALL CAMP
DEC 31 -HOMETOWN HOCKEY -NEW YEARS FESTIVAL
TRACK CHECK IN IS REQUIRED. MONDAY -FRIDAY. 6 30AM-4 30PM.
NUMBERS BELOW REFLECT THOSE CHECKED IN DURING THESE TIMES.
JAN 1619
FEB 2068
MARCH 1571
APRIL 982
MAY 471
JUNE 462
JULY 508
AUG 496
SEPT 556
OCT 495
NOV TBD
DEC TBD
PROGRAMS
JAN 14 -INDOOR SOCCEM WINTER SESSION -REGISTRATION IS OPEN
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Councilmembers
CC: James Dickinson City Administrat
FROM: Dana Makinen, Human Resources Man
SUBJECT: Discuss COVID Policy
DATE: November 23, 2021
INTRODUCTION
On November 4, 2021, OSHA announced its Emergency Temporary Standard (ETS) to address
mandatory COVID-19 vaccination and testing for the workplace. One part of this ETS requires
employers to establish written policies to implement the mandate -or -test requirements,
DISCUSSION
The ETS requires affected employers, including the City of Andover, to comply with most
provisions by December 6, 2021, and with its vaccination and testing requirements by January 4,
2022.
On Nov. 6, the 5th U.S. Circuit Court of Appeals in New Orleans issued a stay temporarily blocking
President Biden's new COVID-19 vaccination -or -testing policy for businesses with at least 100
employees companywide. The court issued the ruling after a range of lawsuits were filed in states
across the country challenging the policy.
Covered employers should still prepare for the upcoming deadlines while litigation is pending,
according to employment law attorneys.
OSHA has provided sample templates for employers to use to meet the mandate -or test
requirements. Attached is a copy of this template tailored to the City of Andover.
BUDGETIMPACT
None.
ACTION REQUESTED
Please discuss the City of Andover Mandatory Vaccination and Testing Policy.
Respectfully submitted,
Dana Makinen
City of Andover Mandatory Vaccination Policy
Purpose:
Vaccination is a vital tool to reduce the presence and severity of COVID-19 cases in the workplace, in
communities, and in the nation as a whole. The City of Andover has adopted this policy on mandatory
vaccination to safeguard the health of our employees from the hazard of COVID-19. This Policy complies
with OSHA's Emergency Temporary Standard on Vaccination and Testing (29 CFR 1910.501).
Scope:
This Mandatory COVID-19 Vaccination Policy applies to all employees of The City of Andover except for
employees who do not report to a workplace where other individuals (such as coworkers or customers)
are present, • employees while working from home; and employees who work exclusively outdoors.
All employees covered by this policy are required to be fully vaccinated as a term and condition of
employment at The City of Andover. Employees are considered fully vaccinated two weeks after
-completing primary vaccination with a COVID•19 vaccine, with, if applicable, at least the minimum -
recommended interval between doses. For example, this includes two weeks after a second dose in a
two -dose series, such as the Pfizer or Moderna vaccines, two weeks after a single-dose vaccine, such as
the Johnson & Johnson vaccine, or two weeks after the second dose of any combination of two doses of
different COVID-19 vaccines as part of one primary vaccination series. All employees are required to
report their vaccination status and to provide proof of vaccination. Employees must provide truthful and
accurate information about their COVID-19 vaccination status, and, if applicable, their testing results.
Employees not in compliance with this policy will be subject to discipline, including possible suspension or
termination.
Employees may request an exception from this mandatory vaccination policy if the vaccine is medically
contraindicated for them or medical necessity requires a delay in vaccination. Employees also may be
legally entitled to a reasonable accommodation if they cannot be vaccinated and/or wear a face
covering (as otherwise required by this policy) because of a disability, or if the provisions in this policy for
vaccination, and/or testing for COVID-19, and/or wearing a face covering conflict with a sincerely held
religious belief, practice, or observance. Requests for exceptions and reasonable accommodations must
be initiated by the employee. All such requests will be handled in accordance with applicable laws and
regulations.
Procedures:
Overview and General Information
All The City of Andover employees must be fully vaccinated no later than January 4, 2022.
To be fully vaccinated by January 4, 2022, an employee must:
Obtain the first dose of a two dose vaccine no later than November 29, 2021 and the second dose
no later than December 21, 2022, or
o Obtain one dose of a single dose vaccine no later than December 21, 2022.
Employees will be considered fully vaccinated two weeks after receiving the requisite number of doses
of a COVID-19 vaccine. An employee will be considered partially vaccinated if they have received only
one dose of a two dose vaccine.
Vaccination Status and Acceptable Forms of Proof of Vaccination
All vaccinated employees are required to provide proof of COVID-19 vaccination, regardless of where
they received vaccination. Proof of vaccination status can be submitted via in-person or email to Human
Resources.
Acceptable proof of vaccination status is:
1. The record of immunization from a healthcare provider or pharmacy;
2. A copy of the COVID-19 Vaccination Record Card;
3. A copy of medical records documenting the vaccination,
4. A copy of immunization records from a public health, state, or tribal immunization information
system; or
5. A copy of any other official documentation that contains the type of vaccine administered,
date(s) of administration, and the name of the healthcare professional(s) or clinic site(s)
administering the vaccine(s).
Proof of vaccination generally should include the employee's name, the type of vaccine administered, the
date(s) of administration, and the name of the healthcare professionals) or clinic site(s) that
administered the vaccine. In some cases, state immunization records may not include one or more of
these data fields, such as clinic site; in those circumstances The City of Andover will still accept the state
immunization record as acceptable proof of vaccination.
If an employee is unable to produce one of these acceptable forms of proof of vaccination, despite
attempts to do so (e.g., by trying to contact the vaccine administrator or state health department), the
employee can provide a signed and dated statement attesting to their vaccination status (fully
vaccinated or partially vaccinated), attesting that they have lost and are otherwise unable to produce
one of the other forms of acceptable proof,• and including the following language:
"1 declare (or certify, verify, or state) that this statement about my vaccination
status is true and accurate. I understand that knowingly providing false
information regarding my vaccination status on this form may subject me to
criminal penalties."
An employee who attests to their vaccination status in this way should, to the best of their recollection,
include in their attestation the type of vaccine administered, the date(s) of administration, and the name
of the healthcare professionals) or clinic site(s) administering the vaccine.
All employees must inform The City of Andover of their vaccination status. The following table outlines
the requirements for submitting vaccination status documentation.
Vaccination Status
Instructions
Deadline
Employees who are fully
Submit proof of vaccination that
November291, 2021
vaccinated
indicates full vaccination.
Employees who are partially
Submit proof of vaccination that
December 21, 2021
vaccinated (i.e., one dose of a
indicates when the first dose of
two dose vaccine series).
vaccination was received, followed
by proof of the second dose when it
is obtained.
Employees who have not yet
Submit statement that you are
December 6, 2021
been vaccinated.
unvaccinated.
Supporting COVID-19 Vaccination
An employee may take up to four hours of duty time per dose to travel to the vaccination site, receive a
vaccination, and return to work. This would mean a maximum of eight hours of duty time for employees
receiving two doses. If an employee spends less time getting the vaccine, only the necessary amount of
duty time will be granted. Employees who take longer than four hours to get the vaccine must send their
supervisor an email documenting the reason for the additional time (e.g., they may need to travel long
distances to get the vaccine). Any additional time requested will be granted, if reasonable, but will not be
paid; in that situation, the employee can elect to use accrued leave, e.g., sick leave, to cover the
additional time. If an employee is vaccinated outside of their approved duty time they will not be
compensated.
Employees may utilize up to two workdays of sick leave immediately following each dose if they have
side effects from the COVID-19 vaccination that prevent them from working. Employees who have no sick
leave will be granted up to two days of additional sick leave immediately following each dose if
necessary.
The following procedures apply for requesting and granting duty time to obtain the COVID-19 vaccine or
sick leave to recover from side effects:
The employee must contact either their supervisor or the Human Resources Manager if they need extra
time to recover from side effects of the vaccine.
Employee Notification of COVID-19 and Removal from the Workplace
The City of Andover will require employees to promptly notify their supervisor, or the Human Resources
Manager, when they have tested positive for COVID-19 or have been diagnosed with COVID-19 by a
licensed healthcare provider.
Medical Removal from the Workplace
The City of Andover hos also implemented a policy for keeping COVID-19 positive employees from the
workplace in certain circumstances. The City of Andover will immediately remove an employee from the
_
workplace if they have received a positive COVID-19 test or have been diagnosed with COVID-19 by a
licensed healthcare provider (i.e., immediately send them home or to seek medical care, as appropriate).
Return to Work Criteria
For any employee removed because they are COVID-19 positive, The City of Andover will keep them
removed from the workplace until the employee receives a negative result on a COVID-19 nucleic acid
amplification test (NAAT) following a positive result on a COVID-19 antigen test if the employee chooses
to seek a MAT test for confirmatory testing; meets the return to work criteria in CDCs "Isolation
Guidance",- or receives a recommendation to return to work from a licensed healthcare provider.
Under CDCs "Isolation Guidance," asymptomatic employees may return to work once 10 days have
passed since the positive test; and symptomatic employees may return to work after all the following are
true:
• At least 10 days have passed since symptoms first appeared, and
• At least 24 hours have passed with no fever without fever -reducing medication, and
• Other symptoms of COVID-19 are improving (loss of taste and smell may persist for weeks or
months and need not delay the end of isolation).
If an employee has severe COVID-19 or an immune disease, The City of Andover will follow the guidance
of a licensed healthcare provider regarding return to work.
COVID-19 Testing
If an employee covered by this policy is not fully vaccinated (e.g., if they are granted an exception from
the mandatory vaccination requirement because the vaccine is contraindicated for them), the employee
will be required to comply with this policy for testing.
Employees who report to the workplace at least once every seven days:
(A) must be tested for COVID-19 at least once every seven days; and
(8) must provide documentation of the most recent COVID-19 test result to [the supervisor] no
later than the seventh day following the date on which the employee last provided a test result.
Any employee who does not report to the workplace during a period of seven or more days (e.g., if they
were teleworking for two weeks prior to reporting to the workplace):
(A) must be tested for COVID-19 within seven days prior to returning to the workplace; and
(e) must provide documentation of that test result to [the supervisor] upon return to the
workplace.
If an employee does not provide documentation of a COVID-19 test result as required by this policy, they
will be removed from the workplace until they provide a test result.
Employees who have received a positive COVID-19 test, or have been diagnosed with COVID-19 by a
licensed healthcare provider, are not required to undergo COVID-19 testing for 90 days following the
date of their positive test or diagnosis.
Face Coverings
If an employee covered by this policy is not fully vaccinated (e.g., if they are granted an exception from
the mandatory vaccination requirement because the vaccine is contraindicated for them The City of
Andover will require the employee to wear a face covering. Face coverings must: (i) completely cover the
nose and mouth; (ii) be made with two or more layers of a breathable fabric that is tightly woven (i.e.,
fabrics that do not let light pass through when held up to a light source); (iii) be secured to the head with
ties, ear loops, or elastic bands that go behind the head. If gaiters are worn, they should have two layers
of fabric or be folded to make two layers; (iv) fit snugly over the nose, mouth, and chin with no large
gaps on the outside of the face; and (v) be a solid piece of material without slits, exhalation valves, visible
holes, punctures, or other openings. Acceptable face coverings include clear face coverings or cloth face
coverings with a clear plastic panel that, despite the non -cloth material allowing light to pass through,
otherwise meet these criteria and which may be used to facilitate communication with people who are
deaf or hard -of -hearing or others who need to see a speaker's mouth or facial expressions to understand
speech or sign language respectively.
Employees who are not fully vaccinated must wear face coverings over the nose and mouth when
indoors and when occupying a vehicle with another person for work purposes. Policies and procedures
for face coverings will be implemented, along with.the other provisions required by OSHA's COVID-19 .
Vaccination and Testing ETS, as part of a multi -layered infection control approach for unvaccinated
workers.
The following are exceptions to The City of Andover's requirements for face coverings:
1. When an employee is alone in a room with floor to ceiling walls and a closed door.
2. For a limited time, while an employee is eating or drinking at the workplace or for identification
purposes in compliance with safety and security requirements.
3. When an employee is wearing a respirator or facemask.
4. Where The City of Andover has determined that the use of face coverings is infeasible or creates
a greater hazard (e.g., when it is important to see the employee's mouth for reasons related to
their job duties, when the work requires the use of the employee's uncovered mouth, or when
the use of a face covering presents a risk of serious injury or death to the employee).
New Hires:
All new employees are required to comply with the vaccination requirements outlined in this policy as
soon as practicable and as a condition of employment. Potential candidates for employment will be
notified of the requirements of this policy prior to the start of employment.
Confidentiality and Privacy:
All medical information collected from individuals, including vaccination information, test results, and
any other information obtained as a result of testing, will be treated in accordance with applicable laws
and policies on confidentiality and privacy.
Questions:
Please direct any questions regarding this policy to the Human Resources Department.
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER. MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Councilmembers
CC: James Dickinson, City
FROM: Dana Makinen, Human Resources
SUBJECT: Discuss City Administrator's Performance
DATE: November 23, 2021
1,0
The City Council is requested to discuss the 2021 performance of City Administrator James Dickinson
DISCUSSION
All employees are required to have an annual review. The City Councilmember's were requested to
evaluate Mr. Dickinson in the areas of Council relations, fiscal management, personnel, supervision,
leadership, intergovernmental relations and community relations. Responses were then sent to the Human
Resources Manager to complete. The complied version of the performance review will be provided at the
workshop as a supplemental item.
ACTION REQUESTED
Council is requested to discuss Mr. Dickinson's 2021 performance.
Respectfully submitted,
/V
Dana Makinen