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Home My WebLink AboutCC - November 16, 20211685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, November 16, 2021 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (10/26/21, Workshop; 11/3/21 Regular) Consent Items 2. Approve Payment of Claims — Finance 3. Accept Feasibility Report/Order Public Hearing/22-2//2022 Street Reconstruction - Engineering 4. Accept Petition/Waive Public Hearing/Order & Adopt Assessment Roll/21-52/3502 - 142"d Avenue NW/WM - Engineering 5. Joint Powers Agreement/Anoka County/Election Voting Equipment —Administration 6. Approve 2022 TimeSaver Contract —Administration 7. Approve Appointment —Public Utilities Manager — Administration 8. Receive October 2021 City Investment Reports -Administration 9. Receive October 2021 General Fund Budget Progress Report —Administration 10. Receive October 2021 Andover Community Center Budget Progress Report —Administration 11. Approve Contract for School Liaison/Anoka-Hennepin School District #11 —Administration 12. Approve Resolution Approving the Classification and' Sale of Tax Forfeited Property — PIN 17-32- 24-32-0022 — Planning 13. Approve City Code Amendment to Title 9: Building Regulations, Chapter 4: Swimming Pools, Spas and Hot Tubs and Summary Ordinance for Publication — Building 14. Approve Used Vehicle Sales Business License —Administration 15. Approve LMCIT Liability Coverage - Administration Discussion Items 16. Anoka County Sheriff s Office Monthly Report — Sheriff 17. Hearing to Consider Order of Abatement — 2863 S Coon Creek Dr NW — Planning Staff Items 18. Administrator's Report —Administration Mayor/Council Input Adjournment 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and City Council CC: Jim Dickinson, City FROM: Michelle Harmer, Deputy City SUBJECT: Approval of Minutes DATE: November 16, 2021 INTRODUCTION The following minutes were provided by TimeSaver, reviewed by Administration, and submitted for City Council approval: October 26, 2021 Workshop November 3, 2021 Regular DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: Minutes 0 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 ANDOVER CITY COUNCIL WORKSHOP MEETING — OCTOBER 26, 2021 MINUTES The Workshop Meeting of the Andover City Council was called to order by Mayor Sheri Bukkila, October 26, 2021 at 6:00 p.m., at the Andover City Hall, 1685 Crosstown Blvd NW, Andover, Minnesota. Councilmembers present remotely: Valerie Holthus, Jamie Barthel, Ted Butler, and Randy Nelson Councilmember absent: None Also present: City Administrator, Jim Dickinson City Engineer/Public Works Director, David Berkowitz City Planner, Joe Janish Others fi7SYK7iiXY�i�YC�Y7�l�d[7�C/IU�c�:3llyr�[U�y�lll��l The City Council is requested to review and discuss the Street Reconstruction Plan (SRP) needed to issue General Obligation Street Reconstruction Plan Bonds. Mr. Dickinson explained the document meets the minimum State Statute requirements for the City to issue the bond. He noted State Statute ',requires a public hearing and an SRP approved with a two-thirds majority. Mr. Dickinson stated a reverse referendum is allowable if there is a petition signed by 5% of people who have voted in the last election. Mr. Dickinson stated the goal is to spend the funds as quickly and wisely as possible.The funds' can be spent on mill and overlay and street reconstruction. Mr. Dickinson stated the City will use the PIR fund which requires a four-fifths majority. Mr. Dickinson reviewed the bond, the interest rate, and the impact on the City. 39 2022 BUDGET DEVELOPMENT DISCUSSION/UPDATE 40 41 The City Council is requested to review the proposed 2022 General Fund Budget and provide 42 direction to staff. Mr. Dickinson reviewed the 2021 General Fund Estimates and asked Council 43 what they would like to do with the estimated improvement in position. Mr. Dickinson presented 44 updated information on employee health insurance options. The Council discussed healthcare 45 options and reached consensus to keep the same healthcare plan for 2022. Andover City Council Workshop Meeting Minutes — October 26, 2021 Page 2 Mr. Dickinson provided an update on the Fire Department duty crew proposal. He stated the Chief and Captain met with firefighters to explain what the City is intending to do and also sent out a survey to gather anonymous feedback. The City received 29 responses out of 44 surveys sent. Mr. Dickinson noted the responses were generally positive and firefighters posed good questions. He stated the City is looking at taking their feedback and trying to build flexibility in the duty crew option. He also noted there are some firefighters that do not like the mandatory aspect and will be resistant. 9 RECEIVE SEPTEMBER 2021 GENERAL FUND PROGRESS REPORT 10 11 The City Council is requested to review the September 2021 General Fund Budget Progress 12 Report. The Council reviewed the written report and had no comments. 13 14 RECEIVE SEPTEMBER 2021 COMMUNITY CENTER PROGRESS REPORT 15 16 The City Council is requested to review the Community Center Progress Report through 17 September, 2021. Mr. Dickinson pointed out the Community Center has been in transition for the 18 past 2 years; construction occurred during 2019 and COVID affected 2020. He stated the City is 19 searching for a vendor to replace Subway and has offered Subway an extension of their service 20 without entering a long-term contract. The City received around $10,000 from Subway the prior 21 year. 22 23 Mayor Bukkila asked about bringing in more customers and providing vendors to cater to the 24 customers. She asked staff to bring forth what they offer now and ideas to increase revenue. Mr. 25 Brezinka stated he has seen vendors attend tournaments. Mayor Bukkila would like to see vendors 26 increased and the revenue go to the City. Mr. Berkowitz noted that associations are arranging 27 vendors and they get a cut of the proceeds. 28 29 OTHER ITEMS 30 31 Mr. Janish stated staff met with the owner of 3415 163`d Lane. The owner wanted to split their 32 property into 3 lots and provide for one additional split in the future for their children. He explained 33 how the property owner would like to subdivide their land. He explained the previous subdivisions 34 of the property and the legal issues surrounding it. He said there is a regulation in the code that a 35 subdivision must provide access to adjacent properties. Mr. Berkowitz explained the surveyor 36 suggested an access to property X identified on the map that is not acceptable to the City. The 37 City is requiring the applicant to provide a better access to property X. Staff is looking for direction 38 from the City Council. Staff provided three options for the applicant, and none have been 39 acceptable. Mr. Janish asked if the Council wanted them to continue to look for solutions. The 40 Council reached consensus to encourage the applicant to work with the adjacent property owner 41 to agree to Option 1 and if that did not work out, the City can also offer Option 2. 42 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Andover City Council Workshop Meeting Minutes — October 26, 2021 Page 3 Mayor Bukkila stated she received an email from a resident who built a noncompliant fence and did not consider getting a permit because it was not on the property line. Mayor Bukkila explained the fence is a barn style metal product that is not in compliance with code. Mayor Bukkila stated the fence is reflective and feels it is a nuisance. Mr. Janish stated he will speak with Mr. Griffiths to get more information. Mr. Berkowitz stated there is a neighborhood information meeting for the street reconstruction project. He noted there are some residents who are not in favor of the assessment method and said there may be many residents who attend the meeting. ADJOURNMENT Motion by Barthel, Seconded by Butler, to adjourn the meeting at 7:11 p.m. Motion carried unanimously. Respectfully submitted, Shari Kunza, Recording Secretary TimeSaver Off Site Secretarial, Inc. 1 2 3 4 5 6 REGULAR ANDOVER CITY COUNCIL MEETING —NOVEMBER 3, 2021 7 MINUTES 8 9 10 The Regular Bi -Monthly Meeting of the Andover City Council was called to order by Mayor Sheri 11 Bukkila, November 3, 2021, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, 12 Andover, Minnesota. 13 14 Councilmembers present: Jamie Barthel, Ted Butler, `Valerie Holthus, and Randy Nelson 15 16 Councilmember absent: None 17 18 Also present: Public Works Director/City Engineer, David Berkowitz 19 Finance Manager, Lee Brezinka 20 City Attorney; Scott Baumgartner 21 Others 22 23 24 PLEDGE OFALLEGL4NCE 25 26 RESIDENT FOR UM' 27 28 Richard Kulkey, 16683 Sycamore Street NW, came forward and asked why he is paying for the 29 cleanouts every month. Public Works Director/City Engineer Berkowitz stated the City cleans the 30 spillways out as needed. Mr. Kulkey asked why they have to keep paying the fee. Mr. Berkowitz 31 stated the stormwater fee is a quarterly fee that residents pay. Mr. Kulkey stated he is paying for 32 the City to do nothing. Mayor Bukkila explained the stormwater fee is used for management across 33 the City. Mr. Berkowitz explained the fee covers street sweeping which occurs twice per year, 34 addressing State and National stormwater requirements, and equipment. 35 36 AGENDAAPPROVAL 37 38 Motion by Barthel, Seconded by Nelson, to approve the Agenda as amended. Motion carried 39 unanimously. 40 41 APPROVAL OF MINUTES 42 43 October 19, 2021 Regular Meeting 44 45 Motion by Butler, Seconded by Barthel, to approve the October 19, 2021 Regular Meeting, and 46 minutes as presented. Motion carried unanimously. Regular Andover City Council Meeting Minutes — November 3, 2021 Page 2 CONSENT ITEMS 2 3 Item 2 4 Item 3 5 Item 4 6 Item 5 7 Item 6 10 11 12 13 14 15 16 Item 7 Item 8 Item 9 Approve Payment of Claims Reimbursement Resolution/2022 Equipment Purchases (See Resolution R078-21) Approve Dental Renewal and Employer Contribution Approve Health Insurance Contract and Employer Contribution Approve Declaration of Encroachment Easement/14183 Guarani Street NW and 4355 — 141" Lane NW Approve Resolution/Anoka County Municipal Wellhead Protection Implementation Joint Powers Agreement (Amended and Restated) (See Resolution R079-21) Approve 2022 Polling Locations (See Resolutions R080-21) Approve 2022 Residential Recycling Agreement with Anoka County Motion by Holthus, Seconded by Barthel, to approve the Consent Agenda as read. Motion carried unanimously. 17 HOLD PUBLIC HEARING/ADOPT ASSESSMENT ROLL/21-17/2021 MILL AND 18 OVERLAY/SE CORNER OF CITY 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 The City Council is requested to hold a public hearing and approve the resolution adopting the assessment roll for Project 21-17, 2021 Mill & Overlay/SE Corner of City. Public Works Director/City Engineer Berkowitz stated the project covers 855 properties. He identified the location of the project and stated the cost was $1,580,000 with the City paying 75% of the project cost and assessments covering 25%. Mr. Berkowitz noted the assessment was estimated at $750 per lot but the final assessment is $387.77 per lot. Mr. Berkowitz displayed before and after photos of the street project. He stated the interest rate is 4.5% over 5 years and residents can pay the full amount with no interest or pay over 5 years with interest. Mayor Bukkila asked Mr. Berkowitz to address the flaking on City roads and why the City stopped the seal coat program. Mr. Berkowitz explained the City stopped sealcoating all roads because they found the wear layer was flaking and causing potholes. Motion by Holthus, Seconded by Barthel, to open the public hearing at 7:15 p.m. Motion carried unanimously. No one appeared before the Council. Motion by Holthus, Seconded by Butler, to close the public hearing at 7:16 p.m. Motion carried unanimously. Motion by Barthel, Seconded by Butler, to adopt Resolution No. R081-21 adopting the assessment roll for the improvement of Project 21-17, 2021 Mill & Overlay/SE Corner of City. Motion carried unanimously. 2 0 6 7 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Regular Andover City Council Meeting Minutes —November 3, 2021 Page 3 HOLD PUBLIC HEARING — 2021 DELINQUENT SERVICE CHARGES The City Council is requested to hold a public hearing and approve a resolution adopting the assessment roll for outstanding City charges. Finance Manager Brezinka explained the City notified residents of the delinquent fees and received some payments, reducing the request from $267,249 to $208,949. He announced that payments can be received through November 5, 2021 with no fee. After that date, the City assesses a 15% fee and when certified by the County, an additional 8% interest is assessed. Mayor Bukkila clarified the 15% administrative fee is to cover the City's cost in collecting the outstanding fees. Councilmember Holthus asked how residents are notified of the collection and if they are given reminders. Mr. Brezinka stated letters went out in September with the balances along with the public notice. Motion by Holthus, Seconded by Butler, to open the public hearing at 7:19 p.m. Motion carried unanimously. No one appeared before the Council. Motion by Holthus, Seconded by Barthel, to close the public hearing at 7:19 p.m. Motion carried unanimously. Motion by Butler, Seconded by Barthel, to adopt Resolution No. R082-21 adopting the assessment roll for the certification of delinquent sewer, water, storm sewer, street lighting charges, false alarm fines, tree removal, mowing fees and/or miscellaneous abatement fees. Motion carried unanimously. HOLD PUBLIC HEARING/ADOPT THE STREET RECONSTR UCTION PLAN WITH THE INTENTION OF ISSUING GENERAL OBLIGA TION STREET RECONSTR UCTION PLAN BONDS The City Council is requested to hold a public hearing on the proposed 2022-2026 Street Reconstruction Plan (SRP) and the proposed issuance of general obligation bonds. Finance Manager Brezinka explained State Statute directs cities to develop a SRP in order to issue general obligation bonds. Motion by Holthus, Seconded by Nelson, to open the public hearing at 7:20 p.m. Motion carried unanimously. No one appeared before the Council. Motion by Holthus, Seconded by Nelson, to close the public hearing at 7:21 p.m. Motion carried unanimously. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 Regular Andover City Council Meeting Minutes — November 3, 2021 Page 4 Motion by Holthus, Seconded by Butler, to adopt Resolution No. R083-21 giving preliminary approval for the issuance of the City's General Obligation Street Reconstruction Plan Bonds in an amount not to exceed $7,500,000 and adopting the City of Andover, Minnesota Street Reconstruction Plan. Motion carried unanimously. City Staff updated the Council on the administration and city department activities, legislative updates, updates on development/CIP projects, and meeting reminders/community events. (Public Works) — Mr. Berkowitz updated the Council on the AMI project for meter readers indicating they hope to start installing the remaining units soon. Mr. Berkowitz updated the Council on development projects stating Oakview Acres is paved, the Meadows at Nightingale will start utility work this week, and the Fields at Winslow Cove has received all necessary permits to start grading. Mr. Berkowitz stated Todd Haas is officially retired, and Brian Kraabel is retiring at the end of the year. Councilmember Butler asked if the AMI project has generated calls from residents. Mr. Berkowitz said staff anticipated more calls than they have received. He noted that 5 residents have refused the installation of the unit and they will be charged a monthly fee to read the meter. MAFORICOUNCIL INPUT Mayor Bukkila reminded residents that overnight parking is not allowed on City streets beginning in November from 1:00 a.m. to 6:00 a.m. Mr. Berkowitz noted that with a 2 -inch snowfall or greater, parking on City streets is prohibited at any time. Mayor Bukkila reminded residents to pick up stakes to mark their curb. Mr. Berkowitz stated residents can pick up to 8 stakes at City Hall to mark their curb. ADJOURNMENT Motion by Barthel, Seconded by Nelson, to adjourn. Motion carried unanimously. The meeting adjourned at 7:29 p.m. Respectfully submitted, Shari Kunza, Recording Secretary TimeSaver OffSite Secretarial, Inc. Regular Andover City Council Meeting Minutes —November 3, 2021 Page 5 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — NOVEMBER 3, 2021 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE......................................................................................................... 1 RESIDENTFORUM...................................................................................................................... 1 AGENDAAPPROVAL.................................................................................................................. 1 APPROVALOF MINUTES........................................................................................................... 1 CONSENTITEMS......................................................................................................................... 2 Item 2 Approve Payment of Claims............................................................................................ 2 Item 3 Reimbursement Resolution/2022 Equipment Purchases(R078-21)................................ 2 Item 4 Approve Dental Renewal and Employer Contribution.................................................... 2 Item 5 Approve Health Insurance Contract and Employer Contribution .................................... 2 Item 6 Approve Declaration of Encroachment Easement/14183 Guarani Street NW and 4355 — 14151Lane NW.................................................................................................................2 Item 7 Approve Resolution/Anoka County Municipal Wellhead Protection Implementation Joint Powers Agreement (Amended and Restated)(R079-21)....................................... 2 Item 8 Approve 2022 Polling Locations(R080-21).................................................................... 2 Item 9 Approve 2022 Residential Recycling Agreement with Anoka County ........................... 2 HOLD PUBLIC HEARING/ADOPT ASSESSMENT ROLL/21-17/2021 MILL AND OVERLAY/SE CORNER OF CITY (R081-21)............................................................. 2 HOLD PUBLIC HEARING — 2021 DELINQUENT SERVICE CHARGES (R082-21) .............. 3 HOLD PUBLIC HEARING/ADOPT THE STREET RECONSTRUCTION PLAN WITH THE INTENTION OF ISSUING GENERAL OBLIGATION STREET RECONSTRUCTION PLAN BONDS(R083-21).......................................................... 3 ADMINISTRATOR'S REPORT....................................................................................................4 (Public Works)................................................................................................................................4 MAYOR/COUNCIL INPUT..........................................................................................................4 ADJOURNMENT........................................................................................................................... 4 %C I Ir Y 0 F iNDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator FROM: Lee Brezinka, Finance Manager SUBJECT: Payment of Claims DATE: November 16, 2021 Attached are disbursement edit lists for claims related to the on-going business of the City of Andover. DISCUSSION Claims totaling $83,629.26 on disbursement edit list #1 - #2 from 11/05/2021 to 11/09/2021 has been issued and released. Claims totaling $599,570.13 on disbursement edit list #3 dated 11/16/2021 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REQUESTED The Andover City Council is requested to approve total claims in the amount of $683,199.39. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, Yl-,( � e Lee Brezinka Attachments: Check Proof Lists Accounts Payable Computer Check Proof List by Vendor User: LBrezmka Printed: 11/05/2021- 10:35AM Batch: 00403.11.2021 Invoice No Description Vendor: Akerpoor AKER Doors, Inc. 13802 zamboni room steel door Check Total: Vendor: AspenMil Aspen Mills 282467 T.Porwoll 282476 K-Wisniewski Check Total: Vendor: CentColl Century College 00746948 Class - Multi -family Bldgs & Standpipe Operatic Vendor: Connexl Check Total Connexus Energy Public Works Langseth Park Hidden Creek North Park Fox Meadows Park Nordeens Park Prairie Knoll Park Creekview Crossing Park County Rd Intersect Lights Subdivision Interior Street Lt Tower #1 Fire Station #2 Lift Station #1 Pumphouse #2 Round Lake & 136th - Signal Round Lake & 136th - Signal Round Lake & 135th - Signal Round Lake & 135th - Signal �l Amount Payment Date Acct Number Check Sequence: 1 462.00 11/05/2021 2130-44300-61120 462.00 Check Sequence:2 117.60 11/05/2021 0101-42200-61305 87.90 11/05/2021 0101-42200-61305 205.50 Check Sequence:3 900.00 11/05/2021 0101142200-61315 900.00 Check Sequence:4 975.55 11/04/2021 0101-41930-62005 7.89 11/04/2021 0101-45000-62005 15.77 11/04/2021 0101-45000-62005 37.80 11/04/2021 0101-45000-62005 7.21 11/04/2021 0101-45000-62005 79.98 11/04/2021 0101-45000-62005 7.89 11/04/2021 0101-45000-62005 2,657.83 11/04/2021 0101-43500-62005 10,487.41 11/04/2021 0101-43600-62005 42.55 11/04/2021 5100-48100-62005 309.20 11/04/2021 0101-41920-62005 110.61 11/04/2021 520048200-62005 109.42 11/04/2021 5100-48100-62005 20.67 11/04/2021 0101-43400-62005 24.66 11/04/2021 0101-00000-13201 19.39 11/04/2021 0101-43400-62005 23.38 11/04/2021 0101-00000-13201 AN �ry(jrr��;�rja'��+F+ Reference ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False 386026-159276 386026-174273 386026-174280 386026-310245 386026-175703 386026-175813 386026-175877 386026-176059 386026-176201 386026-178452 386026-178835 386026-178836 386026-201125 386026-201283 386026-201283 386026-201284 386026-201284 AP -Computer Check Proof List by Vendor (11/05/2021 - 10:35 AM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference County Road 9 & 116 - Signal 38.30 11/04/2021 0101-43400-62005 386026-201749 County Road 9 & 116 - Signal 18.75 11/04/2021 0101-00000-13201 386026-201749 Round Lake & 138th - Signal 60.53 11/04/2021 0101-43400-62005 386026-201751 Pumphouse #1 45.83 11/04/2021 5100-48100-62005 386026-201767 Round Lake & 140th - Signal 53.61 11/04/2021 0101-43400-62005 386026-201777 North Woods West Park 18.72 11/042021 010145000-62005 386026-201868 Hanson & 138th Lane 17.03 11/042021 5300-48300-62005 386026-202678 Bunker & Hanson - Signal 90.92 11/04/2021 0101-43400-62005 386026-203068 Pumphouse #3 787.83 11/04/2021 5100-48100-62005 386026-203069 Round Lake & 161st- Signal 70.39 11/04/2021 0101-43400-62005 386026-230276 Sunshine Park 1,681.77 11/04/2021 0101-45000-62005 386026-230685 City Hall - Light 1,105.77 11/042021 0101-41910-62005 386026-231135 Pumphouse #4 971.21 11/04/2021 510048100-62005 386026-231280 City Hall Garage 20.19 11/04/2021 0101-41960-62005 386026-231281 Tower#2 31.61 11/04/2021 510048100-62005 386026-231282 Pumphouse #5 1,067.70 11/04/2021 5100-48100-62005 386026-237118 Hidden Creek E Pk -Sec Lightl 7.89 11/04/2021 010145000-62005 386026-238967 Pleasant Oaks -Security Light 7.89 11/042021 0101-45000-62005 386026-238968 Pumphouse #6 1,241.20 11/04/2021 5100-48100-62005 386026-245409 Kelsey/Rd Lk Pk -Security Light 7.89 11/04/2021 0101-45000-62005 386026-246004 Red Oaks W Pk -Security Light 7.89 11/04/2021 0101-45000-62005 386026-246005 Lift Station #2 59.56 11/04/2021 520048200-62005 386026-250066 Lift Station #3 59.68 11/04/2021 520048200-62005 386026-250421 Northwood E Pk -Security Light 7.89 11/04/2021 0101-45000-62005 386026-250587 Bunker Lake & Heather St - Signal 39.51 11/04/2021 0101-43400-62005 386026-251490 Bunker Lake & Rose St- Signal 44.98 11/04/2021 0101-43400-62005 386026-251491 Bunker Lake & Jay St - Signal 48.62 11/04/2021 0101-43400-62005 386026-251653 Bunker Lake & Crosstown - Signal 53.37 11/042021 0101-43400-62005 386026-251654 Lift Station #4 150.23 11/04/2021 5200-48200-62005 386026-251905 Pumphouse #7 813.67 11/042021 5100-48100-62005 386026-255064 13551 Jay Street - Lights 184.38 11/04/2021 2110-00000-11310 386026-255962 Martin & Commercial - Lights 230.81 11/04/2021 2110-00000-11310 386026-255963 Pine Hills Park 7.89 11/042021 0101-45000-62005 386026-256788 Hidden Creek North Park 18.00 11/04/2021 010145000-62005 386026-261455 Shadowbrook East Park 23.58 11/04/2021 0101-45000-62005 386026-267140 1600 Crosstown Blvd - Signal 65.52 11/04/2021 0101-43400-62005 386026-269010 2139 Bunker Lake - Signal 67.25 11/04/2021 0101-00000-11310 386026-269011 Terrace Park -Security Lights 7.89 11/04/2021 0101-45000-62005 386026-270409 Eveland Field -Security Lights 7.89 11/04/2021 0101-45000-62005 386026-270410 Wild Iris Park -Security Lights 21.94 11/04/2021 010145000-62005 386026-270411 Strootman Park -Security Lights 14.70 11/042021 0101-45000-62005 386026-270412 Water Treatment Plant 7,789.20 11/042021 510048100-62005 386026-271472 Sunshine Park - Electric 933.97 11/04/2021 0101-45000-62005 386026-273153 AP -Computer Check Proof List by Vendor (11/05/2021 - 10:35 AM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference Pumphouse #8 1,194.25 11/04/2021 5100-48100-62005 386026-273808 15700 71h Ave - Signal 59.56 11/04/2021 0101-43400-62005 386026-275108 Lift Station #6 65.89 11/04/2021 5200-48200-62005 386026-275284 Prairie Knoll Park 869.40 11/04/2021 0101-45000-62005 386026-275569 Lift Station #7 37.21 11/04/2021 5200-48200-62005 386026-276742 Timber Trail Park Security Lights 9.35 11/04/2021 0101-45000-62005 386026-277955 Fire Station #3 310.81 11/04/2021 0101-41920-62005 386026-279236 Community Center 18,014.45 11/04/2021 2130-44000-62005 386026-281212 Lift Station #8 51.06 11/04/2021 5200-48200-62005 386026-281840 13914 Prairie Road - Signal 56.89 11/04/2021 010143400-62005 386026-282927 Andover Blvd & Hanson - Signal 63.09 11/04/2021 0101-43400-62005 386026-284894 Fire Station #1 496.38 11/04/2021 010141920-62005 386026-68989 Lift Station #5 27.96 11/04/2021 520048200-62005 386026-273019 Community Center Concession Stand 557.15 11/04/2021 2130-44100-62005 386026-281212 Signal 15390 Hanson Blvd 34.16 11/04/2021 0101-43400-62005 386026-287969 1157 Andover Blvd - Well #9 2,888.11 11/04/2021 510048100-62005 386026-286880 Signal 15698 Rd Lk Blvd 62.72 11/04/2021 0101-43400-62005 386026-290712 Lift Station #9 46.44 11/04/2021 5200-48200-62005 386026-287602 Country Oaks Park 5.00 11/04/2021 010145000-62005 386026-289790 14298 Round Lake - Signal 62.24 11/04/2021 0101-43400-62005 386026-279219 Andover Station North Ballfld 2,525.02 11/04/2021 0101-45000-62005 386026-292904 Andover St Ballfield Lights 26.03 11/04/2021 0101-45000-62005 386026-292904 Andover St N Ballfield Lights 39.04 11/04/2021 0101-43500-62005 386026-292034 Electric Service 15.97 11/04/2021 0101-43500-62005 386026-230276 Wayside Hom - 1000 Crosstown Blvd. 20.68 11/04/2021 0101113400-62005 386026-299229 Control Valve Vault 20.31 11/04/2021 5100-48100-62005 386026-201816 Signal - Crosstown & Andover Blvd. 39.63 11/04/2021 0101-43400-62005 386026-266238 Andover Station II - Lights 249.75 11/04/2021 2110-00000-11310 386026-295855 1019 Andover Blvd - Wayside Hom 22.13 11/04/2021 0101-43400-62005 386026-297583 Crooked Lake Boat Shelter 15.81 11/04/2021 0101-45000-62005 386026-298796 Signal - 13976 Hanson Blvd. NW 50.09 11/04/2021 0101-43400-62005 386026-298781 Oak BluffPark-Security Light 23.57 11/04/2021 0101-45000-62005 386026-299378 Bus Sign - 1721 Bunker Lk Blvd 20.06 11/04/2021 2110-00000-11310 386026-299532 Bus Sign - 13980 Hanson Blvd 36.84 11/04/2021 2110-00000-11310 386026-299533 ASN Street Lights 234.22 11/04/2021 2110-00000-11310 386026-299989 Siren #5 - 2748 161 st Ave NW 5.00 11/04/2021 0101-42400-62005 386026-300397 Siren #12 - Bunker & Marigold St. NW 5.00 11/04/2021 0101-42400-62005 386026-300398 Siren #10 -145th & Vintage St. NW 5.00 11/04/2021 0101-42400-62005 386026-300399 Siren #11 - 138th Lane & Drake St. NW 5.00 11/04/2021 0101-42400-62005 386026-300400 Siren #6 - 16050 Constance Blvd. NW 5.00 11/04/2021 0101-42400-62005 386026-300401 Siren #8 - 1685 Crosstown Blvd. NW 5.00 11/04/2021 0101-42400-62005 386026-300402 Siren #2 - 174th & Round Lake Blvd. NW 5.00 11/04/2021 0101-42400-62005 386026-300403 Siren #9 - 139th & Crosstown Blvd. NW 5.00 11/04/2021 0101-42400-62005 386026-300404 AP -Computer Check Proof List by Vendor (11/05/2021 - 10:35 AM Page 3 Invoice No Description Amount Payment Date Acct Number Reference Siren #7 - Andover Blvd. & Prairie Road 5.00 11/042021 0101-42400-62005 386026-300405 Siren #1 - 176th & Ward Lake Drive NW 5.00 11/04/2021 0101-42400-62005 386026-300406 Siren #3 -16860 Roanoke St. NW 5.00 11/04/2021 0101-42400-62005 386026-300407 Siren #4 - 158th & Dakota St. NW 5.00 11/04/2021 0101-42400-62005 386026-300408 Hawkridge Park - Service #2 37.81 11/042021 0101145000-62005 386026-301889 Chesterton Commons Pk -Security 7.89 11/04/2021 0101-45000-62005 386026-301899 Country Oaks W Pk -Security 7.89 11/042021 0101145000-62005 386026-301901 CH Campus Outdoor Hockey Rinks 36.11 11/04/2021 0101-45000-62005 386026-302015 Hills Bunker Lk W Pk Sec Light 22.49 11/042021 0101-45000-62005 386026-294591 13711 Crosstown Blvd NW 46.31 11/042021 211046500-62005 386026-303295 Sports Complex -3535 161st Ave 1,156.92 11/04/2021 0101-45000-62005 386026-304108 Timber Trails Park 28.69 11/04/2021 0101-45000-62005 386026-308418 Round Lake & 136th 3.99 11/04/2021 0101-43500-62005 386026-201283 Round Lake & 135th 3.99 11/04/2021 0101-43500-62005 386026-201284 County Road 9 & 116 17.96 11/04/2021 0101-43500-62005 386026-201749 Round Lake & 138th 12.78 11/04/2021 010143500-62005 386026-201751 Bunker & Hanson 15.97 11/04/2021 0101-43500-62005 386026-203068 Round Lake 140th 15.97 11/04/2021 010143500-62005 386026-201777 Bunker Lake & Heather 19.17 11/04/2021 010143500-62005 386026-251490 Bunker Lake & Rose St 12.78 11/042021 010143500-62005 386026-251491 Bunker Lake & Jay 25.56 11/04/2021 010143500-62005 386026-251653 Signal Bunker & Crosstown 25.56 11/04/2021 010143500-62005 386026-251654 Signal Andover & Crosstown 25.56 11/04/2021 0101-43500-62005 386026-266238 Signal - 14298 Round Lake 12.78 11/04/2021 010143500-62005 386026-279219 Signal 15390 Hanson Blvd 15.97 11/04/2021 010143500-62005 386026-287969 Signal 15698 Round Lake Blvd 15.97 11/04/2021 0101-43500-62005 386026-290712 Signal 13976 Hanson BLvd 15.97 11/04/2021 0101-43500-62005 386026-298781 Shady Knoll Pk -Security Light 7.89 11/04/2021 0101-45000-62005 386026-304218 Altitude Control Vault 18.60 11/042021 5100-48100-62005 386026-303716 EDA Reader Board 15.93 11/04/2021 211046500-62005 386026-303870 Recycling Center 35.11 11/04/2021 010146000-62005 386026-304690 15700 7th St. - Traffic Signal 15.97 11/04/2021 010143500-62005 386026-275108 Signal & Lights - 16119 Hanson 76.70 11/042021 010143400-62005 386026-305951 Crooked Lk Elementary Rink 41.50 11/04/2021 010145000-62005 386026-306807 Wash Station - Public Works 16.54 11/04/2021 010141930-62005 386026-308646 Andover Lions Park - Inig 13.50 11/04/2021 010145000-62005 386026-310295 580 Bunker Lk Blvd-Tmmel Us 43.40 11/04/2021 010143500-62005 386026-310043 961 Bunker Lk Blvd - Signal 63.58 11/04/2021 0101-43400-62005 386026-310044 2543 Bunker Lk Blvd (4-Plex) 17.51 11/04/2021 4520-49300-62005 386026-201803 2542 138th Ave NW (4-Plex) 41.09 11/04/2021 4520-49300-62005 386026-73286 Siren #13 - 2139 172nd Ln NW 5.00 11/042021 010142400-62005 386026-314308 Lift Station #10 206.66 11/042021 520048200-62005 386026-315803 1990 Veterans Mem Blvd 87.25 11/04/2021 010141940-62005 386026-316035 AP -Computer Check Proof List by Vendor (11/05/2021 - 10:35 AM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference AP -Computer Check Proof List by Vendor (11/05/2021 - 10:35 AM) Page 5 2543 Bunker Lk Blvd 94 13.50 11/042021 4520-49300-62005 386026-201802 Siren #14 (located at FS #2) 5.00 11/042021 0101-42400-62005 386026-178835 1848 Veterans Mem Blvd 17.75 11/04/2021 0101-41930-62005 386026-317168 Vehicle Maintenance & Wash Bay 827.51 11/04/2021 6100-48800-62005 386026-314654 2527 Bunker Lk Blvd 30.75 11/04/2021 4520-49300-62005 386026-73271 21 Bunker Lk Blvd - Sign 16.78 11/042021 2110-46500-62005 386026-303872 13300 Hanson Blvd - Sign 17.27 11/04/2021 211046500-62005 386026-318046 2556 138th Ave (4-Plex) 30.76 11/04/2021 452049300-62005 386026-73288 2527 Bunker Lk Blvd #4 13.50 11/04/2021 452049300-62005 386026-201798 2621 Bunker Lk Blvd (4-Plex) 25.16 11/04/2021 4520-49300-62005 386026-73274 2607 Bunker Lk Blvd (4-Plex) 25.65 11/04/2021 452049300-62005 386026-73280 2542 138th Ave #3 22.13 11/042021 4520-49300-62005 386026-201858 2543 Bunker Lk Blvd #2 18.37 11/04/2021 4520-49300-62005 386026-201800 2513 Bunker Lk Blvd 43.15 11/04/2021 452049300-62005 386026-201795 Andover Blvd & Hanson - Signal 15.97 11/04/2021 010143500-62005 386026-159276 Check Total: 64,665.50 Vendor: JRAdvanc Res Advanced Recyclers Check Sequence: 5 ACH Enabled: False 105460 Event Fee 150.00 11/052021 010146000-63010 Check Total: 150.00 Vendor: NoTechno Northern Technologies, LLC Check Sequence: 6 ACH Enabled: False 40571 9/19-10/16 fees 1,374.00 11/052021 412049300-63005 40572 9/19-10/16 fees 1,926.00 11/05/2021 7200-00000-24203 40579 9/19-10/16 fees 2,383.25 11/05/2021 7200-00000-24203 Check Total: 5,683.25 Vendor: SiteOneL SiteOne Landscape Supply Check Sequence: 7 ACH Enabled: False 113782418-001 3"x 20' PVC pipe 58.96 11/052021 520048200-61140 Check Total: 58.96 Vendor: StarTri2 Star Tribune Check Sequence: 8 ACH Enabled: False 10962115 11/7-12/05 24.54 11/05/2021 0101-41200-61320 Check Total: 24.54 Vendor: USBankFq US Bank Equipment Finance Check Sequence: 9 ACH Enabled: False 456240951 copier rental 138.03 11/05/2021 010142300-62200 456240951 copier rental 270.63 11/05/2021 010141420-62200 456240951 copier rental 126.05 11/05/2021 213044000-62200 AP -Computer Check Proof List by Vendor (11/05/2021 - 10:35 AM) Page 5 Invoice No Description Amount Payment Date Acct Number Reference 456240951 copier rental 130.29 11/05/2021 0101-42200-62200 456240951 copier rental 75.00 11/052021 5100-48100-62200 Check Total: 740.00 Vendor: WellsFar Wells Fargo Bank Check Sequence: 10 Oct 21 BK -Lodging 583.29 11/05/2021 5100-48100-61310 Oct 21 Sherwin Williams 164.64 11/052021 0101-41920-61120 Oct 21 UM Cont Ed 145.00 11/05/2021 0101-45000-61315 Oct 21 Non-oxy gas 70.00 11/05/2021 0101145000-61020 Oct 21 Amazon: phone mounts, phone case, seat covers 160.95 11/052021 0101-43100-61020 Oct 21 Fall Expo 240.00 11/05/2021 010143100-61315 Oct 21 INPl Code 337.44 11/052021 0101-42200-61020 Oct 21 NFPA 125.60 11/052021 0101-42200-61325 Oct 21 walgreens -pulse oximeter 79.98 11/052021 0101-42200-61020 Oct 21 NFSA 333.50 11/05/2021 0101-42200-61325 Oct 21 ThaPs Great News / kitchen supplies 365.39 11/05/2021 0101-42200-61020 Oct 21 stampers 1,309.05 11/05/2021 0101-42300-61005 Oct 21 Call -em All 35.00 11/052021 0101-43200-61325 Oct 21 vending 13.96 11/052021 7100-00000-24208 Oct 21 laptop 599.99 11/052021 5100-48100-61210 Oct 21 GIS desktop 216.97 11/05/2021 2210-41600-61020 Oct 21 GIS desktop 16.69 11/052021 2220-41600-61020 Oct 21 GIS desktop 317.11 11/05/2021 2250-41600-61020 Oct 21 GIS desktop 317.11 11/052021 4140-49300-61020 Oct 21 GIS desktop 317.11 11/05/2021 510048100-61020 Oct 21 GIS desktop 317.11 11/052021 5200-48200-61020 Oct21 GIS desktop 166.91 11/05/2021 530048300-61020 Oct 21 Jimmy Johns 56.19 11/052021 010141100-61310 Oct 21 job posting- American Puplic Works 325.00 11/05/2021 0101-41230-63025 Oct 21 IPMA 156.00 11/05/2021 010141230-61320 Oct 21 Vending 64.95 11/05/2021 7100-00000-24208 Oct 21 Retirement - Haas gift card 106.00 11/052021 7100-00000-24208 Oct 21 UPS 152.34 11/05/2021 520048200-61405 Oct 21 16-507 Decktbelt 70.27 11/05/2021 610048800-61115 Oct 21 plastic radiator filler 29.42 11/052021 610048800-61205 Oct 21 Willy McCoys 49.75 11/052021 010141600-61310 Oct 21 HydmCAD software 264.00 11/052021 010141600-61220 Oct 21 UM Cont Ed 120.00 11/052021 010141600-61315 Oct 21 Tires - #120 / #20-595 957.95 11/052021 610048800-61115 Oct 21 vacuum 159.62 11/052021 2130-44300-61020 Oct 21 WherdWork/Sprung Svcs 335.00 11/05/2021 2130-44000-61315 Oct 21 pipe/fittings 99.42 11/05/2021 2130-44400-61020 ACH Enabled: False AP -Computer Check Proof List by Vendor (11/052021 - 10:35 AM) Page 6 Invoice No Description Amount Payment Date Acct Number Reference Oct 21 US Ice Rink 75.00 11/05/2021 2130-44300-61320 Oct 21 bar code scanner/flowers 130.36 11/05/2021 2130-44000-61020 Oct 21 Cont FA - MN GIS -410.00 11/05/2021 0101-41600-61315 Oct 21 vending 12.00 11/05/2021 7100-00000-24208 Check Total: 8,986.07 Vendor: WHSecuri WH Security Check Sequence: 11 15016813487 Nov Nov 21 32.95 11/05/2021 010141970-63010 15016813487Nov Nov 21 42.95 11/05/2021 0101-41980-63010 15016813487 Nov Nov 21 67.90 11/05/2021 0101-41920-63010 15016813487 Nov Nov 21 67.90 11/05/2021 010141910-63010 15016813487 Nov Nov 21 67.90 11/05/2021 0101-41930-63010 15016813487 Nov Nov 21 67.90 11/05/2021 610048800-63010 Check Total: 347.50 Total for Check Run: 82,223.32 Total of Number of Checks: I l ACH Enabled: False AP -Computer Check Proof List by Vendor (11/05/2021 - 10:35 Alva) Page 7 Accounts Payable Computer Check Proof List by Vendor c I T ANDONYR� User: Brenda!/ Printed: 11/09/2021 - 2:58PM Batch: 00409.11.2021 Invoice No Description Amount Payment Date Acct Number Reference Vendor: Brezink2 Lee Brezinka - Petry Cash Check Sequence: 1 ACH Enabled: False Petty Cash - High School Gate 800.00 11/09/2021 2130-00000-10201 Check Total: Vendor: ECM ECM Publishers, Inc. 859570 Nov 3 PH-Bonds/Street Reconstruction 859841 Anoka Area Chamber Resource Check Total: Total for Check Run: Total of Number of Checks: 800.00 Check Sequence: 2 84.38 10/29/2021 4140-49300-63025 521.56 10/29/2021 2110-46500-63025 605.94 1,405.94 2 ACH Enabled: False AP -Computer Check Proof List by Vendor (11/09/2021 - 2:58 PM) Page I Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 11/10/2021 - 11:O1AM Batch: 00416.11.2021 Invoice No Description Amount Payment Date Acct Number 9 C T T Y O P Nno Reference Vendor: AcrStPro Across the Street Productions Check Sequence: 1 ACH Enabled: False INV09144 Blue Cud FEMA Grant 34,000.00 11/16/2021 0101-42200-61210 Check Total: 34,000.00 Vendor: AmhkeyT Arohkey Technologies Check Sequence: 2 ACH Enabled: False 79267210676 Roof Top Camera Relocation - Comm err 17,540.83 11/16/2021 4403-49300-63010 79449110677 Install 1 Camera in Ice Rink- Comm Ctr 1,161.00 11/16/2021 4403-49300-63010 Check Total: 18,701.83 Vendor: BeBaKiGI Berglund, Baumgartner, Kimball & Glaser, LLC Check Sequence: 3 ACH Enabled: False Andover October 2021 Legal Services 16,606.84 11/16/2021 0101-41240-63015 Andover Andover Village 112.50 11/16/2021 7200-00000-24202 Andover Meadows at Nightingale 180.00 11/16/2021 7200-00000-24202 - Andover Verizon Modifications - Tower #2 360.00 11/16/2021 7200-00000-24207 Check Total: 17,259.34 Vendor: MetCoun% Metro Council Wastewater Check Sequence: 4 ACH Enabled: False 0001131700 December 2021 Sewer Service 100,713.56 11/16/2021 5200-48200-63230 Check Total: 100,713.56 Vendor: MetCounE Metropolitan Council Environmental Services Check Sequence: 5 ACH Enabled: False Oct2021 October 2021 SAC Report 54,670.00 11/16/2021 0101-00000-23201 Oct 2021 October 2021 SAC Report -546.70 11/16/2021 0101-41400-58100 Check Total: 54,123.30 Vendor: PemberCo Pember Companies, Inc. Check Sequence: 6 ACH Enabled: False Payment #2 Coon Creek Trunk Lift Station 911 340,972.10 11/16/2021 4120-49300-63010 Check Total: 340,972.10 AP -Computer Check Proof List by Vendor (11/10/2021 - 11:01 AM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference Vendor: Springbr Springbrook Software Inc. Check Sequence: 7 ACH Enabled: False INV -007267 2022 Springbrook Finance Software 33,800.00 11/16/2021 0101-00000-15101 Check Total: 33,800.00 Total for Check Run: 599,570.13 Total of Number of Checks: 7 AP -Computer Check Proof List by Vendor (11/10/2021 - 11:01 AW Page 2 ANL66WROP 604 1685 CROSSTOWN BOULEVARD N.W.. DOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-89 3 WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrat FROM: David Berkowitz, Director of Publi W ks/City Engineer SUBJECT: Accept Feasibility Report/Order Public Hearing/22-2/2022 Street Reconstruction - Engineering DATE: November 16, 2021 INTRODUCTION The City Council is requested to accept the feasibility report and order the public hearing for Project 22-2, 2022 Street Reconstruction. DISCUSSION Each year the roadway segments in the most need of repair throughout the City are reconstructed with the City of Andover's street reconstruction program. The Timber Rivers Estates and Rolling Meadows Estates developments, which are located west of 7th Avenue, north of 169th Lane, south of 173`d Avenue and east of the Rum River (see attached map as Exhibit 1) have been identified in the City's 5 -Year Capital Improvement Plan for reconstruction during the summer of 2022. The project would include reclaiming the existing bituminous roadway, replacing existing bituminous curb and gutter, minor storm sewer/culvert repairs and replacements, and paving of a new bituminous surface. This has been a very effective reconstruction method since the City began the process back in 1996. A neighborhood informational meeting was held on November 3, 2021 with the affected residents in the neighborhood to discuss the project and answer preliminary questions. Emails and comments that have been received by staff are attached for your information. BUDGETIMPACT The project would be funded from a combination of special assessments and City funds. Twenty-five percent of the total project costs would be assessed to the benefiting properties fronting the improvements as identified in the City's Roadway Reconstruction Assessment Policy. The remaining costs would be funded through the City's Road and Bridge Fund. ACTION REQUIRED The City Council is requested to accept the feasibility report and order the public hearing for Project 22-2, 2022 Street Reconstruction. Res ectfully submitted, David D. Berkowitz, P.E. Attachments: Resolution, Location Map, Feasibility Report'& Resident Comments CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ACCEPTING FEASIBILITY REPORT AND CALLING PUBLIC HEARING ON IMPROVEMENT FOR PROJECT NO. 22-2,2022 STREET RECONSTRUCTION. WHEREAS, pursuant to Resolution No. 072-21, adopted the 19th day of October, 2021 a Feasibility Report has been prepared by the City Engineer for the improvements: and WHEREAS, such report was received by the City Council on the 16th day of November , 2021; and WHEREAS such reports declared the proposed assessments to be feasible for an estimated total project cost of $2,616,250.00. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The City Council hereby accepts the Feasibility Reports for Project No. 20-2 for the improvements. 2. The Council will consider the improvements in accordance with the reports and the assessment of abutting property for all or a portion of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $2,616,250.00. 3. A public hearing shall be held on such proposed improvement on the 7th day of December 2021 in the Council Chambers of the City Hall at 7:00 PM and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. MOTION seconded by Council member City Council at a regular meeting this 16th Council members in favor of the resolution, and Council members and adopted by the day of November, 2021 , with voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Sheri Bukkila - Mayor Michelle Hartner — Deputy City Clerk voting ■ r. I.i ! 1 Project Location '� ■�-SIN Park �,.WaterRight of Way City Limits �vn�vEx� Capital Improvement Plan (2022) Project Name? ANNUAL STREET RECONSTRUCTION TIMBER RIVER ESTATES &ROLLING MEADOWS ESTATES JuoNei z O 17.3RD-AVE In y i 2 y RUM RIVER Q Q' N �N 1:7.1_S -T -q VE a �q.1ST ST �L. 170TH-L'N �O Q� 170TH=AVE F z• a 167E 16 -H: ■ r. I.i ! 1 Project Location '� ■�-SIN Park �,.WaterRight of Way City Limits �vn�vEx� Capital Improvement Plan (2022) Project Name? ANNUAL STREET RECONSTRUCTION TIMBER RIVER ESTATES &ROLLING MEADOWS ESTATES JuoNei z O 17.3RD-AVE In y i 2 y RUM RIVER Q Q' N �N 1:7.1_S -T -q VE a �q.1ST ST �L. 170TH-L'N �O Q� 170TH=AVE F z• a 167E 16 -H: November 2022 Feasibility Report 2022 Street Reconstruction City Project No. 22-02 Prepared by: Engineering Department City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV November 16, 2021 Honorable Mayor and City Council City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 Re: 2022 Street Reconstruction City Project 22-02: Feasibility Report Dear Mayor and City Council: With your authorization, we are pleased to submit this feasibility report addressing the proposed costs and estimated assessments for the 2022 Street Reconstruction Project. The streets in this area have been identified by City staff as needing repair, and they are included in the City's 2022-2026 Capital Improvement Plan for reconstruction in 2022. A neighborhood informational meeting was held November 3, 2022 to discuss the project, answer questions, and receive comments from residents impacted by this project. Improvements would include reclaiming the existing bituminous roadway, replacing existing bituminous curb and gutter, minor storm sewer/culvert repairs and replacements, and paving of a new bituminous surface. The total estimated cost of the proposed improvements is $2,616,250.00. This estimated cost includes construction costs, contingencies, and indirect costs. Seventy-five (75%) of the total project costs for the street improvements would be funded through the City's Road and Bridge fund and the remaining twenty-five (25%) would be assessed to the benefiting properties in accordance with the City's Roadway Reconstruction Assessment Policy. We recommend that the City Council review this report and, if acceptable, proceed with project implementation as proposed. Sincerely, City of Andover Engineering Department CED. Berkowitz, P.E. Director of Public Works/City Engineer FEASIBILITY REPORT 2022 STREET RECONSTRUCTION (CITY PROJECT NO. 22-02) CITY OF ANDOVER, MINNESOTA I hereby certify that this Feasibility Report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. David D. Berkowitz, P. Dat License No. 26757 2022 STREET RECONSTRUCTION (CITY PROJECT NO. 22-02) TABLE OF CONTENTS Overview Pafze No. 1.0 INTRODUCTION 1 2.0 EXISTING CONDITIONS 1 3.0 PROPOSED IMPROVEMENTS 2 4.0 RIGHT-OF-WAY / EASEMENT 3 5.0 PERMITS 3 6.0 ESTIMATED PROJECT COSTS 3 7.0 FUNDING / ASSESSMENTS 3 8.0 PROPOSED PROJECT SCHEDULE 4 9.0 CONCLUSIONS & RECOMMENDATIONS 5 APPENDIX Exhibit 1: Project Location Map Exhibit 2: Feasibility Cost Estimate Exhibit 3: Proposed Assessment Map (Based Upon 2.5 Acre Lot Size Threshold) Exhibit 4: Preliminary Assessment Worksheet Exhibit 5: Proposed List of Assessed Properties 2022 STREET RECONSTRUCTION (CITY PROJECT NO. 22-02) 1.0 The City of Andover annually completes a street reconstruction project in a portion of the City in need of rehabilitation. The intent of this program is to provide the community with a high- quality transportation system and maintain the integrity of the City's street infrastructure. Rehabilitation of the streets reduces short term routine maintenance costs (crack sealing, pothole patching, etc.). Long term, this reconstruction prolongs the structural stability of the City's roadways, providing for a longer serviceable life. City staff evaluates each segment of roadway within the City every two to three years to help determine which roadways and developments are in the most need of rehabilitation. A pavement management program utilizing these inspection records is maintained by the Engineering Department. This program provides an analytical tool which, along with additional site inspections, review of maintenance records, and input from Public Works staff, allows us to determine the best schedule for reconstruction to maximize the program benefits and reduce the amount of annual maintenance needed by our Public Works crews. The segments identified for reconstruction are then included in the Capital Improvement Plan and approved by the City Council. The Timber Rivers Estates and Rolling Meadows Estates developments, which are located west of 7"' Avenue, north of 169th Lane, south of 173`d Avenue and east of the Rum River (see attached map as Exhibit 1) have been identified in the City's 5 -Year Capital Improvement Plan for reconstruction during the summer of 2022. The average Paser Rating (pavement management rating) for this project on a scale of 1-10 (10 being the best) is 3. The reconstruction of the streets and any associated work will be funded through special assessments to the benefiting properties in accordance with the City's Roadway Reconstruction Assessment Policy and through the Road and Bridge Fund. A Project Location Map is attached in the Appendix as Exhibit 1. 2.0 The streets within the project limits were originally paved in 1996 and 1997. The existing street widths are 26' back to back with bituminous curb. The existing pavement section is 2.5" of bituminous over 4" of Class 5 aggregate base. Stormwater runoff in the neighborhood is handled via overland flow channelized along the bituminous curb, storm sewer, limited ditches, and culverts. All stormwater runoff from the project discharges to existing ponds and wetlands within the neighborhood and is ultimately tributary to the Rum River. The lot sizes in the project area vary from 0.99 to 13.3 acres. This project is located within the Lower Rum River Watershed Management Organization jurisdiction. 3.0 PROPOSED E'dPROVEMENTS Roadway Improvements All streets within the project limits will be reclaimed, utilizing the recycled material for aggregate base. The roadway surface elevation will generally remain close to or slightly higher than existing to facilitate tying into existing yards and driveways and perpetuating existing drainage patterns. A minimum of 4" to 5" of reclaimed aggregate base material will remain in place and 3" of new bituminous (paved in two lifts) will be constructed, meeting the City's standard pavement section. The current City standard street section is 31' wide from back of curb to back of curb in rural areas. Achieving this standard would result in considerable street widening, additional impacts to existing yards, additional costs, and would trigger substantial stormwater improvements. All streets will be reconstructed to match the existing width of 26' from back of curb to back of curb. This will include. bituminous curb on each side of the streets, with a paved bituminous surface width of 24'. Stone Drainage Improvements All stormwater runoff within the project limits either flows directly or indirectly into adjacent stormwater treatment ponds and/or wetlands via overland flow, culverts, or stone sewer systems. Ultimately, storm water runoff from this project is tributary to the Rum River. Minor localized drainage issues will be addressed with the project. Receiving bodies of stormwater discharge will not be altered with this project. The amount of impervious surfacing will not increase with this project, therefor the volume of stormwater runoff will be unchanged. Inspections of the existing storm sewer system by Public Works staff were completed to determine necessary repairs to the system. Doghouses and concrete adjustment rings of all structures will be regrouted. Multiple locations where minor cracks or pulled apart joints in the storm sewer pipe were identified where internal liners will be installed. Existing CMP culverts at entrances to the project will be replaced with DIP or RCP, which has a longer serviceable life. Two storm sewer systems in Barium Street discharge into a stormwater pond west of Barium Street and then directly into the Rum River. The City has made a commitment to improve the quality of stormwater runoff with reconstruction projects. Due to the proximity of the Rum River with these systems and discharge points, retrofits are proposed that include sump manholes and sedimentation devices to pre -treat stormwater prior to discharging downstream to improve the water quality of runoff discharging to the Rum River. These structures will also improve maintenance access for Public Works personnel and facilitate cleaning of these systems prior to stormwater discharging into the treatment pond immediately upstream of the Rum, River. 2 4.0 RIGHT -OF WAY / EASEMENT The street reconstruction and storm sewer repair / improvement work will take place within the existing right of way and drainage and utility easements. 5.0 PERMITS The City of Andover Engineering Department will obtain any necessary permits for the project. A permit will be required from the Lower Rum River WMO. A permit will be required from the Anoka County Highway Department for work within their right of way where 170a' Avenue and 171St Avenue intersection with 7u' Avenue (County road). An NPDES Construction Stormwater Permit will be required for this project as more than one acre of soil will be disturbed. 6.0 ESTIMATED PROJECT COSTS The construction cost estimate is $2,211,000. The total estimated project costs are $2,616,250. This estimated cost includes construction costs, contingencies (10%), and indirect costs. These costs are estimated based upon preliminary design. The final cost will be based upon final design, actual work completed by the contractor, and unit bid prices for the project. A detailed Preliminary Cost Estimate is included in the Appendix as Exhibit 2. 7.0 FUNDING / ASSESSMENTS The project is proposed to be funded through a combination of special assessments and City funds. In accordance with the City's Assessment Manual, twenty-five percent (25%) of the total project costs for the street reconstruction would be assessed to the benefiting properties or specifically those properties fronting along or addressed along the roadway being improved. The remaining seventy-five percent (751/6) of the costs associated with the project will be funded through the City's Road and Bridge Fund. The Andover Assessment Manual lists four methods for assessments. They are: area, unit, front footage (short side) and variable costs. Assessment options were discussed with the City Council, and it was determined that the per unit method would be used to assess each property for their individual benefit associated with this project, consistent with other recent reconstruction projects. Due to the wide disparity in lot sizes and front footage within the project limits, multiple options for calculating assessment amounts for each parcel were discussed with and ultimately recommended by the City Council. Two separate assessments amounts will be calculated for this project, one per unit rate for parcels less than 2.5 acres, and one per unit rate for parcels greater than or equal to 2.5 acres. 3 To calculate the two rates per unit, twenty-five percent (25%) of the total project costs was divided by the number of parcels within each breakdown (lots <2.5 acres, and lots >= 2.5 acres) which front or access the proposed improvements. Also included are potential lots, or those larger parcels that front the improvements that have the potential to be subdivided. One parcel located at 4967 1715 Avenue has the potential to subdivide into three individual parcels. To calculate the total costs for each breakdown (lots < 2.5 acres, and lots >= to 2.5 acres), the total front footage for each breakdown was calculated and a percentage of the total front footage for the entire project was calculated for each. Lots <2.5 acres represent 55.693% of the total front footage in the project, and lots >= 2.5 acres represents the remaining 44.307%. These percentages were multiplied by the total assessable costs for the entire project (25% of project total cost) then each resulting amount was divided by the total number of existing and potential units within each breakdown. This results in aper unit assessment rate for parcels within each of the two respective breakdowns. The following tables summarize the estimated costs and assessments for the proposed project. Estimated Costs Lots <2.5 acres Lots >= 2.5 acres Project Totals (1) Front Footage Length 12865.03 10234.71 23099.74 % of Total Front Footage 55.693.% 44.307% 100.000% Construction Costs $1,231,370.00 $979,630.00 $2,211,000.00 Total Project Costs $1,457,070.00 $1,159,180.00 $2,616,250.00 Total City Costs (Road & Bridge Fund) $1,092,800.00 $869,390.00 $1,962,190.00 Total Assessable Costs $364,270.00 $289,790.00 $654,060.00 Assessable Units 68 29 97 Feasibility Assessment / Unit $5,360.00 $9,990.00 Notes: (1) Totals may not exactly match assessment worksheet due to rounding formulas A detailed Preliminary Assessment Worksheet and a proposed list of assessed properties are included in the Appendix as Exhibits 4 and S. 8.0 PROPOSED PROJECT SCHEDULE For projects that include special assessments, the City is required to follow the process outlined in Minnesota Statutes Chapter 429. If the project is initiated by the City Council, the project schedule would be as follows: 13 9.0 City Council orders feasibility report 10/19/21 Neighborhood Informational Meeting 11/3/21 City Council receives feasibility report / Orders Public Hearing 11/16/21 Hold Public Hearing / Authorize plans and specs 12/7/21 City Council approves plans and specifications and authorizes 1/4/22 Advertisement for Bids Advertise in the Anoka Union and Quest CDN 1/7, 1/14, 1/21/22 Receive bids 2/2/22 City Council awards contract 2/15/22 Contractor begins construction 5/2/22 Project Substantially Complete 8/19/22 Project Final Completion 9/2/22 Declare Costs / Order Assessment Roll 9/20/22 Receive Assessment Roll / Order Public Hearing 10/4/22 Hold Public Hearing / Adopt Final Assessment Roll 11/1/22 CONCLUSIONS & RECOMMENDATIONS 9.1 Conclusions As a result of this study, we conclude that: 1. The streets in this area are in need of repair and are identified for reconstruction in the City's 2022 — 2026 Capital Improvement Plan. 2. The total estimated cost for the proposed improvements is $2,616,250. These estimated costs include construction costs, contingencies, and indirect costs. 3. The estimated assessment amount for properties fronting the street reconstruction improvements is $5,360 / unit for properties less than 2.5 acres and $9,990 / unit for properties equal to or greater than 2.5 acres. 4. The project is necessary, cost-effective, and feasible from an engineering perspective. The City Council shall determine the economic feasibility. 5 9.2 Recommendations 1. The City Council reviews this report in detail. 2. A public hearing shall be held by the City Council to determine if the project is to be carried forward as presented. APPENDIX Exhibit 1: Project Location Map Exhibit 2: Feasibility Cost Estimate Exhibit 3: Proposed Assessment Map (Based Upon 2.5 Acre Lot Size Threshold) Exhibit 4: Preliminary Assessment Worksheet Exhibit 5: Proposed List of Assessed Properties 7 East Nowthen Oak Grove aemel ri1 J 1 m v 5 z � Q S � Y, AVE 1 I ` 3 157TH AVE f Q ^i 1 ad 0 r L Ward Cake 1 Data Credit Anoka County GIS, e5R1, nry Gmspatiaj commons, 0 z i1r,di ooh with mapping gradeC aurzq• of Me daft. The City of Andovx ®Project Location waterbody 0 I T Y O F ilk NDOVER net mdke [farm that the featuo ,d Md reprGpnt true Icd'a[bns; heretp2 the GIty a55gme5 no J bl� for 3 � Exhibit 1 ( ) Welcome Home _ z BUNK Preserve 0 0.5 1 Miles 0 ':¢t H:IG1SIWorkind�-ro,,Ns 6r',nee:rrglQmchnpos\Q✓ckMaµc. di i 1 i Gale£,dr : 1017120211:25 YM AOdOver �- Anoka z P x r ^i 1 ad 0 r L Ward Cake 1 Data Credit Anoka County GIS, e5R1, nry Gmspatiaj commons, 1 his map a intended for a(erena i1r,di ooh with mapping gradeC aurzq• of Me daft. The City of Andovx ®Project Location waterbody Project Location Map I T Y O F ilk NDOVER net mdke [farm that the featuo ,d Md reprGpnt true Icd'a[bns; heretp2 the GIty a55gme5 no J bl� for + Park p city Limits Exhibit 1 ( ) Welcome Home -y errors or oMSSws narein. Preserve 0 0.5 1 Miles ':¢t H:IG1SIWorkind�-ro,,Ns 6r',nee:rrglQmchnpos\Q✓ckMaµc. di i 1 i Gale£,dr : 1017120211:25 YM AOdOver �- 2022 Street Reconstruction (City Project 22-02) FEASIBILITY ESTIMATE Exhibit 2 TOTAL ESTIMATED ESTIMATED QUAN. ESTIMATEDQUAN. PROJECT QUANTITIES STREETS STORM SEWER EST. UNIT EST. NOTES ITEM NO. DESCRIPTION UNIT QUAN. PRICE AMOUNT AMOUNT QUAN. AMOUNT 1 2021.501 Mobilization LS 1 $75.000.00 $ 75000.00 $ 63750.00 0.15 $ 11,250.00 1 2 2101.502 Cleedn and Gmbbin shmbs4lmsh HOUR 4 S 200.00 $ 800.00 $ 800.00 0 $ - 3 2101.524 Grubbin TREE 16 $ 125.00 $ 2,D00.01) $ no 500.00 12 $ 1 600.00 4 2101.524 Clearing TREE 16 $ 175.00 $ 2,800.00 $ 700.00 12 $ 2.1 DO.DD 5 2104.5D2 Selvage Cason Storm EACH 83 210.00 $ 17.430.00 $ 83 17 430.00 6 2104.502 Remove CAIN Basin EACH 1 $ 1,300.00 $ 1,300.00 1 $ 1.300.00 7 2104,503 Remove Pipe Culvert LF 140 $ 20.00 $ 2800.00 140 E 2800.00 8 2104.503 Remove Sewer Pie Storm IF 30 $ 25.00 750.00 - 30 $ 750.00 9 2104.503 SavAno Concrete Pavement Full Depth) LF 660 $ 5.50 $ 3630.00 660 $ 3630.00 0 $ 10 2104.503 SaMno Sit Pavement Full Depth) LF 2450 $ 3.00 $ 7360.00 2460 7350.00 0 $ 2 11 2104.518 Remove Concrete Pavement SF 8400 $ 1.10 $ 9,240.00 8400 9240.00 0 $ 2 12 2104.518 Remove Bituminous Pavement SF 28560 $ 0.70 $ 19992.00 28.560 $ 19992.00 0 $ 3 13 2104.802 Salve a antl Reinstall Mailbox EACH 1D5 $ 115.00 $ 12 075.00 105 $ 12 075.00 0 $ - 4 14 2105.507 Common EXCamtien E CY 3,780 $ 18.00 $ 68040.00 3780 $ 68040.00 0 $ - 5 15 2105.507 Sub rade Excavation CY 1,340 $ 18.00 $ 24.120.00 1340 It 24,120.00 0 E 6 16 2105.507 Selecl(urrnularBorow(Lvl CY 760 $ 20.00 $ 15200.00 760 $ 15200.00 0 $ - 17 2105.601 Dewatedn LS 1 $ 5000.00 $ 5000.00 0 $ - 1 5000.00 7 18 2105.607 Salvage Reclaim Matedel L CY 530 $ 8.50 $ 4.505.00 530 $ 4505.00 0 $ 19 2112.519 Sub rade Preparation RDST 148.0 $ 225.00 $ 33,300.00 148.0 $ 3330D.00 0 $ - 8 20 2130.523 Water MEAL 50 E 40.00 $ 2.000.00 50 $ 2000.00 0 $ 9 21 2211.509 Aggregate Base Class 5 TN 1,690 $ 23.00 $ 38.870.00 1 690 $ 38,870.01D 0 $ - 10 22 2211.607 Place Salve ed Reclaim Materiel C CY 380 $ 10.00 $ 3.800.00 380 $ 3,800.00 0 $ 23 2215.504 Full Dem Reclamation SY 45,400 $ 1.50 $ 68,100.00 45,400 $ 68,100.00 0 $ - 24 2357.506 Bituminous Material For Tack Coat GAL 2.110 $ 3.00 $ 8 330.00 2110 If 6,330.00 0 $ - 26 2360.509 Type SP 9.5 Wearing Course Mix (2,C) TN 4,110 $ 72.00 $ 295,920.00 4,110 $ 295 920.00 0 $ 26 2360.509 T e SP 9.5 WeamnjL Course MIX (2,B) - Ddvewe s TN 530 $ 130.00 $ 68,9W.00 530 $ 68 900.00 0 S 17 27 2360.509 Type SP 12.5 WaivingCourse Mixture 2C TN 5,040 $ 70.00 $ 352800.00 5040 $ 352800.00 0 $ - 12 28 2451.607 Crushed Rock C CY 65 $ 55.00 3 575.00 40 $ 2 200.00 25 $ 1,375.00 29 2451.607 Trench Stabilization Material C CY 30 If 50.00 $ 1,500.00 0 $ 30 E 1,500.00 30 2501.502 18' CS Safety Apron & Grate Des 3128 EACH 2 1,750.00 $ 3,500.00 0 $ 2 $ 3,500.00 31 2501.502 18' RC Safely Apron & Grale Des 3128 EACH 2 $ 2750.00 5,500.00 0 $ 2 $ 5,500.00 32 2501.503 IS- RD P122 Culvert Class LF 72 $ 80.00 $ 5760.00 0 $ - 72 $ 5760.00 33 25111.602 18'Skimmer EACH 1 $ 3800.00 $ 3800.00 0 $ 1 $ 3,800.00 34 2501.602 30' Skimmer EACH 1 $ 5 00D.00 $ 5,000+00 0 $ 1 $ 5000+00 35 2501.802 18'Dissi alor EACH 1 $ 4000.00 $ 4000.00 0 $ - 1 $ 4,000.00 38 2601.602 24"Dlssi ator EACH 1 $ 5500.00 $ 5500.00 0 1 5500.00 37 2502.503 S' PVC PI Drain LF 2 35.00 $ 70.00 0 $ 2 �$i 70.00 38 2503.503 18' Ductile Iron Pipe Sewer Class 52 LF 64 $ 8000.01 0 $ - 64 8 DDO.OD 39 2503.503 15' RC Pie Sewer Clause V LF 780 $ 11 700.00 0 $ 780 11 700.00 40 2503.503 18' RC Pipe Sewer Class V LF 14 $ 1 120.00 0 $ 14 $ 1 120.00 41 2503.503 24' RC Pipe Sewer Class V LF 80 $ 680.00 0 $ - 8 $ 680.00 42 2503.503 30' RC Pipe Sewer Class V LF 6 0 M75.00 $ 920.00 0 $ 8 $ 920.00 43 2503.602 6' PVC Pipe Plu EACH 1 0 $ 75.00 0 $ 1 $ 75.00 E13 44 2503.602 Connect to Existin Storm Sewer EACH 3 0 $ 2400.00 0 $ 3 $ 2.400.00 45 2503.602 Connect to Existin Manhole EACH 2 0 $ 2200.00 0 $ 2 $ 2200.00 47 2503.602 Linin Sewer Pl e16" EACH 5 0 $ 1550D.00 0 $ 5 $ 75500.00 48 2503.602 Linin Sewer Pi e18" EACH 10 $ 3400.00 $ 34000.00 0 It 10 E 34000.00 49 2503.602 Lining Sewer Pipe 24- EACH 6 $ 410D.D0 $ 24,600.00 0 $ 8 if 24600.00 46 2503.603 Jet Clean and Televise Storm Sewer LF 2 500 S 5.00 It 12,500.00 0 $ - 2,5D0 S 12.5=00 14 50 2504.802 Im ellon System Modifications EACH 300 $ 110.00 $ 33.000.00 300 $ 33000.00 0 $ - 15 57 2506.502 Castin Assembly -Storm EACH 8 $ 810.00 $ 8,480.00 0 8 $ 8480.00 16 52 2508.502 Install Castin - Storm EACH 83 $ 400.00 E 33,200.00 0 E 83 $ 33,2110.01)8.502 53 2506.602 Construct Drain eSWctureType 409 EACH 1 $ 3400.00 $ 3,400.00 0 It - 1 $ 3400.00 54 2506.602 Construct Drainae Structure, T e421<8"Dia. EACH 1 $ 5000.00 $ 5,000.00 0 $ - 1 $ 5600.00 55 2506.802 Construct Drainage Structure Type 421-60" Dia. EACH 1 8,600.00 $ 8,600.00 0 $ - 1 $ 8 800.00 17 58 2506.802 Grout Cath Basin or Manhole EACH S3 $ 675.00 $ 58025.00 0 $ - 83 $ 56025.00 57 2531.504 6 -Concrete Drivewa Pavement SY 940 $ 87.00 $ 62980.00 940 $ 62980.00 0 $ - 58 2531.604 Concrete Drainage Flume SY 25 $ 15000 $ 3 250.DD 25 $ 3,250.00 0 $ 18 59 2535.503 Bituminous Cum LF 27,200 5 525 $ 142 600.00 27 200 E 142 800.00 0 $ - 80 2563.601 Traffic Control LS 1 $ 5500.00 $ 5600.00 0.85 $ 4875.00 0.75 $ 825.00 81 2573.502 Storm Grain Inlet Protection EACH 85 $ 140.00 17 900.00 0 $ - 85 $ 11 900.00 62 2573.503 Sill Fence Type HI or MS LF 200 S 3.00 $ 600.00 200 $ 600.00 0 83 2573.503 Sediment Control Log Type Wood ChipLF 4410 $ 3.30 $ 14553.00 4,410 $ 14553.00 0 64 2574.507 Loam To soil8orow L CY 4,240 $ 28.00 $ 178720.00 4240 E 118720.00 0 $ 19 85 2574.508 FertilizerT e1 LB 740 E 1.70 $ 154.00 140 $ 154.00 0 $ e6 2575.504 Soddin Type Lmm SY 13440 $ 14.50 $ 184880.OD 13440 $ 194880.00 0.00 87 2575.505 Seer in ACRE 0.70 $ 1 400.00 $ 880.00 0.70 E 980.00 0.00 68 2575.505 Weed S ra n ACRE 0.70 $ 500.00 $ 350.00 0.70 $ 350.00 0.00 $ - 20 89 2575.508 Saetl Mixture 25-151 LB 140 $ 5.00 E 700.00 140 E 700.00 0 $ 21 1 70 1 2575.508 Seed Mixture 33-281 LB 25 30.00 750.00 25 $ 750,001 01 If 22 1 71 1 2575.604 lRolled Erosion Prevention Categorv20 SY 4.2301 If 2.90 $ 12267.00 4,230 $ 12,267.00 1 0 $ 10%Conffngency$ 201,000.00 1 $ 169,300.00 1 $ 31,700.00 Estimated Stre Total et Reconstruction Cost $2,211,000.00 1 $1,862,100.00 $ 349,000.00 Exhibit 2 0.6421961 C.P. 22-02 Notes: 1. Clear and grub areas ofshrubs/brush. Grind up all mots/small stumps and remove and dispose of any larger pieces. 2. Regardless of depth. Shall be used for roadway, driveway, and flumes, etc, 3. Includes salvage and reinstall of existing mailbox, and temporary placement of mailbox in barrel at each existing location during construction. 4. For all excavation except subgrade excavation where unsuitable material encountered. Includes disposing excess or unsuitable material off-site. 5. For use where organic or unsuitable material Is encountered beneath the roadway. Material shall be removed and disposed off oll-site. 6. Only to be used if sufficient material not generated on-site. Approximately 1,000 CY is available for use at the Andover Public Works yard if needed. Contractorto load and haul still. 7. Item shall be used for excavating. hauling and stockpiling reclaim material salvaged in areas called out in plans (utility construction, subgrede exc. and grade change locations). B. Item shall be used for dust control only as directed by the engineer. Water to achieve cornpact on shall be Incidental. 9. For use for driveway replacements, roadway core, and under curb and gutter If sufficient reclaim material not available. 10. Item shall include hauling, placement, grading, and compacting salvaged reclaim material. 11. Includes quantity, (tonnage) for construction of bituminous cam integral with base course pavement 12. For construction of rock checks and under structures if water table is high. Rock shall be lS nominal diameter. 13, Sewer lining lengths vary from 2'to 4. Refer to plans for locations and lengths. 14. Based upon number or irrigation heads removed / replaced. Item shall include all Items necessary to temporarily cap existing systems, replace damaged lines, heads, adjust systems, and return them to pre-project condition or better. Work shall be performed by a licensed inigation contractor. 15. For new structures and If salavage castings are not re-useable or broken. 16. Item Includes new concrete adjusting rings, wrap rings with geolextile fabric, concrete collar. 17. Includes re-grouting doghouse and filling sumps / bases up to 1/3 of flow line. ie. Quantity for bituminous mixture included in base course quantity. For areas with grades l.5%orless, paver shall run off string line. 19. Analysis 20-10-10 applied at 2001bs / acre. 20. Application rete 200b / acre 21. Application rate 35 lbs/acre. Apply in areas adjacent to wellands. 22. Straw or wood fiber blanket is an acceptable alternative. Nettingmaterial shall bejutenetting. Exhibit 2 Exhibit 3: Proposed Assessment Map (Based Upon 2.5 Acre Lot Size Threshold) 17264 5241 5259 5231 n, z 0 a 5234 5240 17174 17096 518 5149 TIMBER RIVER ESTATES I his map is intended for reference Purposes only with mapping grade aauracy of the data. The City of Andover does not make claim that the features depicted represent true locations; therefore the City assumes no liability for any errors or omissions 0 250 500 Feet herein. Path: H:tGISiWorkingiProjec6lEngineer 9n QWckMapsiQuickMaps.aprx care Exported. 10128120219:14 AM �l l fvilu.] r 4967 r , 171ST AVE ROLLING... MEADOWS ESTATES 49 5046 1 4998 .4831 5003 i 4979 AVE Q Project Location c t r v o v Q Plat Boundary NDON R - 68 Lots < 2.5 Acres Proposed Assessment Map (Exhibit 3) - 27 Lots >= 2.5 Acres Andover GIS Exhibit 4: Preliminary Assessment Worksheet PRELIMINARY ANDOVER ASSESSMENT WORKSHEET Project Name: 2022 Street Reconstruction Project No.: 22-02 Feasibility Report Date: 11/16/21 Const. Amount: $ 2,211,000.00 Contract Award Date: Amount: Actual Construction Cost Amount: Estimated Expenses Engineering (Includes Design, Surveying, Inspection, etc.): $ 187,900.00 Consulting Costs (Staking) $ _ 35,000.00 Aerial Mapping (1 % of street) $ 18,620.00 Drainage Plan (0.3% of streettstorm) $ 6,630.00 Administration (3%) $ 66,330.00 Assessing (1%) $ 22,110.00 Bonding (0.5%) $ 11,060.00 Recording Fees / Legal & Easement $ - Advertising $ 800.00 Permit and Review Fees $ 2,000.00 Street Signs (Materials and Labor) $ 5,000.00 Material Testing $ 7,000.00 Easement Acquisition $ - Construction Interest $ 29,800.00 City Costs $ 13,000.00 Total Estimated Expenses $ 405,250.00 Expenses Multiplier 18.328810% Total Estimated Project Cost Amount: $ 2,616,250.00 Construction Costs Indirect Costs Total Project Costs Assessable Costs (25%) City Costs (75%) plus deductable costs Assessable Costs Associated with Lots < 2.5 acres Assessable Costs Associated with Lots >= 2.5 acres $ 405,250.00 $ 2,616,250.00 $ 654,060.00 $ 1,962,190.00 55.693% $ 364,270.00 44.307% $ 289,790.00 $ 654,060.00 Units Feasibility Assessment Rate Per Unit (Lots < 2.5 acres) $ 364,270.00 168 Units= $ 5,360.00 Actual Assessment Rate Per Unit (Lots < 2.5 acres) /68 Units= $ - Feasibility Assessment Rate Per Unit (Lots >= 2.5 acres) $ 289,790.00 / 29 Units= $ 9,990.00 Actual Assessment Rate Per Unit (Lots >= 2.5 acres) / 29 Units= $ Note: Totals are rounded to the nearest $10 for simplicity. Actual amounts will be used for the Estimated assessments calculations. Exhibit 4 Exhibit 5: Proposed List of Assessed Properties 2022 Street Reconstruction Preliminary Assessment Roll - City of Andover (City Project 22-02) LOTS < 2.5 ACRES PIN# Owner Propedy Address, City I State I Zip Units Est Actual Assess. Assessment PIN: 12-32-25-13-0009 JOSHUA DANIELS 5003170TH W NW ANDOVER, MN 55304 1 $5,360.00 PIN: 12-32-25-13-0010 ELIZABETH AYKENS 5014170TH W NW ANDOVER, MN 55304 1 $5,360.00 PIN: 12-32-25-13.0011 TIMOTHY& NANCY COUGHLIN TRUSTEE 17010 WACO ST NW ANDOVER, MN 55304 1 $5,360.00 PIN: 12-32-25.140003 MARK&JOYHESS 4979170TH W NW ANDOVER, MN 55304 1 $5,360.00 PIN: 12-32-25140004 MICHAEL& MELISSA SCHANTZEN 4955170TH LN NW ANDOVER, MN 55304 1 $5,360.00 PIN: 12-32-25-140005 COREY STAUFFENEKER 4933170TH LN NW ANDOVER, MN 55304 1 $5,360.00 PIN: 12-32-25-140006 JACK&DAWN HETRICK 4911170TH LN NW ANDOVER, MN 55304 1 $5,360.00 PIN: 12-32-25-14-0007 ROLLIN & SHEILA NEIST 17074 SAUSH ST NW ANDOVER, MN 55304 1 $5,360.00 PIN: 12-32-25-140008 SCOTTT& OSMUNDA WARNEKE 170W WACO ST NW ANDOVER, MN 55304 1$5,360.00 PIN: 12-32-25-14-0009 TODD HINRICHS 4982170THWNW ANDOVER. MN 55304 1 $5,380.00 PIN: 12-32-25.14-0010 DANIEL & ANGELA ELUOT 4954170TH LN NW ANDOVER, MN 55304 1 $5,360.00 PIN: 12-32-25-140011 LISAHOLTZ 4930170TH LN NW ANDOVER, MN 55304 1 $5,360.00 PIN: 12-32-26140012 DANIEL& CHELSEA JACOBSON 4906170TH LN NW ANDOVER, MN 55304 1 $5,360.00 PIN: 12-32-25-140013 DENNIS & JULIE DAVIS 4878170TH LN NW ANDOVER, MN 55304 1 $5,360.00 PIN: 12-32-26140014 JASON &KARINE BIOS 4854170TH LN NW ANDOVER, MN 55304 1 $5,360.00 PIN: 12-32-26140015 NATHAN&REBECCA WENGER 4848170TH LN NW ANDOVER, MN 55304 1 $5,360.00 PIN: 12-32-26140016 NICK& JENNIFER HOLMES 4841170TH LN NW ANDOVER, MN 55304 1 $5,360.00 PIN: 12-32-26140017 SCOTT & LAUREN FOYT 4853170TH LN NW ANDOVER, MN 55304 1 $5,360.00 PIN: 12-32-26140018 LINOS&MELANIE THELL 4819170TH AVE NW ANDOVER, MN 55304 1 $5,360.00 PIN: 12-32-26140019 SCOTT& PANELA OLIVERSEN 4839170TH AVE NW ANDOVER, MN 55304 1 $5.360.00 PIN: 12-32-26140020 JEFFREY& KATHLEEN CRAMPTON 4861170THAVENW ANDOVER, MN 55304 1 $5,360.00 PIN: 12-32-26140021 MICHAEL&TARA LEUPKE 4883170TH AVE NW ANDOVER, MN 55304 1 $5,360.00 PIN: 12-32-26140022 MARTY & ELAINE OLSON 4907170TH AVE NW ANDOVER, MN 55304 1 $5,360.00 PIN: 12-32-25-14-0023 MARTY&ELAINE OLSON 4929170TH AVE NW ANDOVER. MN 55304 1 $5,360.00 PIN: 12-32-25-14-0024 JASON& MELANIE SARADSKI 4955170TH AVE NW ANDOVER, MN 55304 1 $5,360.00 PIN: 1232-25440025 KEVIN &KELLY RADOTICH 17021 WACO ST NW ANDOVER, MN 55304 1 $5,360.00 PIN: 1232-26140026 SUSAN OLSON TRUSTEE 4968170TH AVE NW ANDOVER. MN 55304 1 $5,360.00 PIN: 12-32-26140027 JOANNE LEEHANE 4946170TH AVE NW ANDOVER, MN 55304 1 $5,360.00 PIN: 12-32-26140028 JEFFREY MOEN & KATHERINE HEINO 4920170TH AVE NW ANDOVER, MN 55304 1 $5.360.00 PIN: 12-32-2614-0029 BRIAN &PATTI GRONSKI 4884170TH AVE NW ANDOVER, MN 55304 1 $5.360.00 PIN: 12-32-26140030 ROBERT&JULIE LEWIS 4862170TH AVE NW ANDOVER, MN 55304 1 $5,360.00 PIN: 12-32-26140031 RYAN & MELISSA BEAVER 4840170TH AVE NW ANDOVER. MN 55304 1 $5,360.00 PIN: 1232-26140032 MICHAEL ALDRICH& HEATHER STAYDOHAR 4820170TH AVE NW ANDOVER, MN 65304 1 $5,360.00 PIN: 1232-26130007 SHELDON & DEIA FERCHO 17036 WACO ST NW ANDOVER, MN 55304 1 $5,360.00 PIN: 12-32-2613-0008 EDWARD& DEBORAH WITSCHEN 17065 WACO ST NW ANDOVER, MN 55304 1 $5,360.00 PIN: 1232-2612-0009 WILLIAM&TRACY SHEA 5183171ST AVE NW ANDOVER, MN 55304 1 $5,360.00 PIN: 1232-25-IM002 BRUCE & DEBRA SANFORD 5191169TH LN NW ANDOVER, MN 55304 1 $5,360.00 PIN: 12-32-2613-0003 DERIK JUDKINS & BRANDON LOJKO 5198 NW 169TH LN ANDOVER, MN 55304 1 $5,360.00 PIN: 12-32-2613-0004 PHILIP& AMANDA JERGENSON 5154171STAVE NW ANDOVER, MN 55304 1 $5,360.00 PIN:12-32-2621-0007 RANDALL&CHERYLRIDOUT 5259172ND AVE NW ANDOVER, MN 55304 1 $5,360.00 PIN: 12-32-2621-0008 SALVADOR FLORES 5241172ND AVE NW ANDOVER, MN 55304 1 $5,360.00 PIN:12-32-25-21-OOD9 AARON&ASHLY OITTUS 5231172ND AVE NW ANDOVER, MN 55304 1 $5,360.00 PIN: 12-32-25-21-0010 MICHAEL & MELANIE MCNEFF 5234172NDAVE NW ANDOVER, MN 55304 1 $5,360.00 PIN: 1232-2621-0011 SCOTT &ALANA RADZOM 5240172ND AVE NW ANDOVER, MN 55304 1 $5,360.00 PIN: 12-32-25-21-0012 HANS&MAROUEL MADSEN 5260172ND AVE NW ANDOVER, MN 55394 1 $5,360.00 PIN: 12-32-2621-0013 JACOB &JILL KRECH 17145 ARGON ST NW ANDOVER, MN 55304 1 $5,360.00 PIN: 1232-25-21-0014 JAY &SUE BRADLEY 5245171ST AVE NW ANDOVER, MN 55304 1 $5,360.00 PIN: 12-32-25-21-0015 MICHAEL YOUNG &DEBRA BINA 5215171STAVE NW ANDOVER, MN 55304 1 $5,360.00 PIN: 12-32-25-240002 JOSEPH& MARGARET PRENOSILTRUSTEE 5347169TH LN NW ANDOVER, MN 55304 1 $5,360.00 PIN: 12-32-25-24-0003 JOHN &JOANN TROMBLEY 16993 BARIUM ST NW ANDOVER, MN 55304 1 $5,360.00 PIN: 12-32-25-24-0004 STEVEN& KATHRYN NEILSON 17021 BARIUM ST NW ANDOVER, MN 55304 1 $5,360.00 PIN: 12-32-25-240005 JACOB & JUSTIN VIKRE 17037 BARIUM ST NW ANDOVER, MN 55304 1 $5,360.00 PIN: 12-32-25-240006 TIM &LINDA DETTLAFF 17081 BARIUM ST NW JANDOVER, MN 55304 1 $5,360.00 PIN: 12-32-25-24-0008 DANIEL VEVEA& CHRISTINE STUTZ 17036 ARGON ST NW ANDOVER, MN 55304 1 $5,360.00 PIN: 12-32-25-24-0009 THOMAS &NANCY HORNSBY 17022 ARGON ST NW ANDOVER. MN 55304 1 $5,360.00 PIN: 12-32-25-240010 JEFF BORGWARTH 17004 ARGON ST NW ANDOVER, MN 55304 1 $5,360.00 PIN: 1232-25-240011 CRAIG& KRISTINE LARSON 16974 ARGON ST NW ANDOVER, MN 55304 1 1 $5,360.00 PIN: 12-32-25-240012 ISPENCER PETERSON 5218171ST AVE NW ANDOVER, MN 55304 1 1 $5,360.00 EXHIBIT 5 PIN: 12-32-2524-0013 CHAD&MARY COLEMAN 17069 ARGON ST NW ANDOVER, MN 55304 7 $5,360.00 PIN: 12-32-25-24-0014 MARK&THERESE SCHOMMER 17051 ARGON ST NW ANDOVER, MN 55304 1 $5,360.00 PIN: 12-32-25-240015 CURTIS & PAMELA POWELL 17033 ARGON ST NW ANDOVER, MN 55304 1 $5,360.00 PIN: 12-32-2624-0018 JASON HANS 17019 ARGON ST NW ANDOVER, MN 55304 1 $5,360.00 PIN: 12-32-25-24-0017 MONEUAXIONG 16997 ARGON ST NW ANDOVER, MN 55304 1 $5,360.00 PIN: 12-32-25-240020 CHRISTOPHER & DEBRA PETERS 5278189TH LN NW ANDOVER. MN 55304 1 $5,360.00 PIN: 12-32-25-240021 JOHNNIE & KATHY TILLERY 5314169TH LN NW ANDOVER, MN 55304 1 $5,360.00 PIN: 12-32-25-240022 WILLIAM & KAREN DECKER 5340169TH LN NVV AN DOVER, MN 55304 1 $5.360.00 PIN: 12-32-25-24-0023 MATTHEW & KIERATRANDEM 5356 169TH LN NW ANDOVER. MN 55304 7 $5,360.00 PIN: 12-32-25240024 DALE&JOYCE RENDAHL 5234169TH LN NW ANDOVER, MN 55304 1 $5,360.00 Total Lots < 2.5 Acres JOHN NESS 5046171 ST AVE NW ANDOVER. MN 56304 68 $364,480.00 $0.00 LOTS >= 2.5 ACRES PIN# Owner Property Address City/State/Zip Units Est. Actual Assess. Assessment PIN: 12-32-2511-0009 ZAROUYERISONG/PA MOUA 4831171 ST AVE NW ANDOVER, MN 55304 1 $9,990.00 PIN: 12-32-2511-0010 TIMOTHY & HEIDI WINN 4893171ST AVE NW ANDOVER, MN 55304 1 $9,990.00 PIN: 12-32-25.71-0011 TRAVIS WILLIAMS 4915171ST AVE NW ANDOVER, MN 55304 1 $9,990.00 PIN: 12-32-25-11-0012 MARK& PAMELA MARSZALEK 17277 TONTO ST NW ANDOVER, MN 55304 1 $9,990.00 PIN: 12-32-25-11-0013 DANIEL& TRISHELLE OWENS 4908171 ST AVE NW ANDOVER, MN 55304 1 $9,990.00 PIN: 12-32-2611.0014 JASON &STACIE SICHLER 4936171ST AVE NW ANDOVER, MN 55304 1 $9.990.00 PIN: 12-32-2611-0015 PIN: 12-32-2572-0002 RYAN &TONT DANIELS JOHN &LOUISE MELBERG Potential Lot PIN 12.32-2512-0002 4998171 ST AVE NW 4987171ST AVE NW 4967171ST AVE NW ANDOVER, MN 55304 ANDOVER. MN 55304 1 ,. WWIIL`,,j¢+?R $9,990.00 $9,990.00 $9,990.00 $9,990.00 Potential Lot PIN 12-32-25.12-0002 4967171ST AVE NW_ sLi $9,990.00 PIN: 12-32-2512-0003 JOHN NESS 5046171 ST AVE NW ANDOVER. MN 56304 $9,990.00 PIN: 12-32-2512-0004 ERNEST&DAWN WIRTZ 17079 YAKIMA ST NW ANDOVER, MN 55304 1 $9,990.00 PIM 12-32-2572-0006 RANDY &ARLENE ALBERG 17096 YAKIMA ST NW ANDOVER, MN 55304 1 $9,990.00 PIN: 12-32-25-12-0007 MICHAEL& KATHY WOUSCHLAGER 17174YAKIMASTNW ANDOVER. MN 55304 1 $9,990.00 PIN: 12-32-2512-0008 CURTIS& KIMBERLY SLATER 17246YAKIMASTNW ANDOVER, MN 55304 i $9,990.00 PIN: 12-32-2612-0010 DAVIDWEIGEL 5149171ST AVE NW ANDOVER, MN 55304 1 $9,990.00 PIN: 12-32-2613-0005 DANIELLE EVANS 5072171ST AVE NW ANDOVER, MN 55304 1 $9,990.00 PIN: 12-32-2513-0006 PIN: 12-32-25-21-0002 DONALD & LOIS STOVER EDWARD&LINDAKITTELSON 17046 WACO ST NW 17264 ARGON ST NW ANDOVER, MN 55304 ANDOVER, MN 55304 1 1 $9,990.00 $9,990.00 PIN: 12-32-26214)003 WILLIAM& KATHERINE FILEDS 17178 ARGON ST NW ANDOVER, MN 65304 1 $9,990.00 PIN: 12-32-2621-0004 JEFFREY&LISA OLSON 17136 ARGON ST NW ANDOVER. MN 55304 1 $9,990.00 PIN: 12-32-2621-0005 JACOB &KELSEY KING 5335171 ST AVE NW ANDOVER, MN 55304 7 $9,990.00 PIN: 12-32-2621-0006 DAVID &SARA SMITH 17267 ARGON ST NW ANDOVER, MN 55304 7 $9,990.00 PIN: 12-32-2623-0007 WALTER&ANNA DONNAY 17092 BARIUM ST NW ANDOVER. MN 55304 7 $9,990.00 PIN: 12-32-2623-0008 BRIAN& MICHELLE CARLSON 17068 BARIUM ST NW ANDOVER, MN 55304 1 $9,990.00 PIN: 12-32-2623.0009 BENJAMIN & RACHEL MINKS 17024 BARIUM ST NW ANDOVER, MN 55304 1 $9,990.00 PIN: 12-32-2623-0010 ANDOVERCITYOF TIMBER RIVERS PARK ANDOVER, MN 55304 1 $9,990.00 PIN: 12-32-26240007 DONNAHENDERSON 17058 ARGON ST NW ANDOVER, MN 55304 1 $9,990.00 PIN.12-32-26240018 ROBERT& ANNETTE MANGAUDIS 5221169TH LN NW ANDOVER, MN 55304 1 $9,990.00 Total Lots �= 2.5 Acres 29 $289,710.00 $0.00 TOTAL PROJECT 97 E654,790.00 $ Notes: 1) Total Assessments do not exactly match the cost estimate due to rounding. EXHIBIT 5 Dave Berkowitz From: Valerie Holthus Sent: Wednesday, November 03, 2021 8:10 AM To: RANDY ALBERG Cc: Dave Berkowitz Subject: Re: Letter of Protest of Road assessments Hello Randy, Thank you very much for your email. If you come to the meeting tonight, I believe you will hear an explanation of the cost allotment reasoning. Thanks, Val Holthus Get Outlook for iOS From: RANDY ALBERG <raaThe rg@comcast. net> Sent: Tuesday, November 2, 202112:53:06 PM To: Valerie Holthus <cm.holthus@andovermn.gov> Subject: Letter of Protest of Road assessments You don't often get email from raalberg@comcast.net. Learn why this is important EXTERNAL EMAIL ALERT: This message originated from outside the City of Andover email system. Use Caution when clicking hyperlinks, downloading pictures or opening attachments. RE: City of Andover 2022 Street Reconstruction Project (C.P. 22-02) Good morning, After looking at all for options listed I"m not sure how you chose to split the area to maintain more consistency with past practices? My brother who just redid there roads this summer, just 1 mile north off 7th Ave with multi level lot sizes was split evenly between all residence. Another friend of mine who lives in Nowthan had the same scenario and all residence paid the same assessment regardless of there lot size. If your reasoning is because larger lot sizes have more road frontage let me list several less then 2.5 aces homes that have two sides of road frontage. Under 2.5 171st and Argon is 1.21 acres. 171st and Argon 2.02 (other side of 171st from the one listed above) 171st and 170th 1.87 acres (Ed - the bar owners house) 169th and Argon 1.69 acres. Waco and 170th (across from Ed) .99 acre 170th and Salish 1.83 acres. 170th and Salish 1.09 (across Salish from the one above) Why would they pay less then someone with over 2.5 aces. When you try and justify your reasoning for diving assessment by property size, what about 1. People who live in the back of the neighborhood they use the maximum of the road. They should pay the higher assessment. 2. 1 work from home and don't use the roads all week. 3. We are retired and go south for 4 months and don't use the roads at all. 4. 1 don't drive so why would I pay for a road I am never going to use. 5. How may vehicles and licensed driver are in your household 6. My house value is over $400,000 why wouldn't my road assessment match my taxes value. The list is endless, so what is truly fair to each households? The only fair, equitable, and American way is to divide the assessment cost is Option 1 everyone pays the same amount of $7000 per household. Thank you Randy and Arlene Alberg 17096 Yakima St Andover MN 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.CI.AN DOVER. M N. US TO: Mayor and Council Members CC: Jim Dickinson, City Administrat ;� FROM: David Berkowitz, City Engineer ' ect of Public Works SUBJECT: Accept Petition/Waive Public Hearin rder and Adopt Assessment Roll/ 21-52/3502 —142nd Avenue NW/WM - Engineering DATE: November 16, 2021 INTRODUCTION The City has received a petition from the property owner of 3502 — 142"d Avenue NW requesting to hook up to City water main, Project 21-52. DISCUSSION The property owners have requested through a petition to connect to the City's water system. Water main improvements were constructed in 1994 as part of City Project 94-17, Quickstrom's Addition. In 1994 a set rate was adopted with no interest to be charged until time of hookup. If the property owner elects to pay the full amount prior to certifying the assessment with the County, no interest will be charged. The final assessment for water main for this parcel is as follows: Water Main Connection Charge $1190.00 Water Main Area Charge $531.00 Lateral Charge $2546.35 Total Assessment $4,267.35 The property owners have waived the right to a public hearing. BUDGETIMPACT The $4,267.35 will be assessed over a 5 year period at 4.5% interest if the property owner elects not to pay in full after the assessment roll is approved. ACTION REQUIRED The City Council is requested to approve the resolution declaring adequacy of petition, waiving the public hearing, and ordering and adopting the assessment roll for the improvement of water main, Project 21-52, 3502 —142nd Avenue NW. Respectfully submitted, David D. Berkowitz, PE Attachme s: Resolution' Petition,/ Andover Special Assessment Worksheet for Quickstrom's Addition & Special Assessment Roll cc: Mary Roden, 3502 —142"d Avenue NW, Andover (Email) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION DECLARING ADEQUACY OF PETITION, WAIVING PUBLIC HEARING, ORDERING ASSESSMENT ROLL AND ADOPTING ASSESSMENT FOR WATER MAIN _PROJECT NO. 21-52 IN THE AREA OF 3502 —142nd AVENUE NW. WHEREAS, the City Council has received a petition, dated November 8, 2021 requesting the construction of improvements; and WHEREAS, such petition has been validated to represent the signatures of 100% of the affected property owners requesting such improvement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. The City Council of the City of Andover hereby accepts petition, waives public hearing, orders assessment roll and adopts assessment. 2. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 3. Such assessments shall be payable in equal annual installments extending over a period of 5 years, the first of the installments to be payable on or before the first Monday in January, 2023 and shall bear interest at the rate of 4_5 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2022. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 4. The owners, of any property so assessed may, pay the whole of the assessment on such property on If not paid at that time, the assessment shall accrue interest. MOTION seconded by Council member and adopted by the City Council at a regular meeting this 16th day of November, 2021, with Council members and Council members said resolution was declared passed. ATTEST: Michelle Hartner — Deputy City Clerk voting in favor of the resolution, voting against, whereupon CITY OF ANDOVER Sheri Bukkila - Mayor Date November 8. 2021 Andover City Engineer 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Municipal Improvements Dear City Engineer: We do hereby petition for improvements of water main with the costs of the improvement to be assessed against my benefiting property. Said petition is unanimous -and -the Public hearing may be waived. We would like to be assessed and y e assessment up . fron Sincerely, Mary Roden 3502 142nd Avenue NW Andover, MN 55303 763-427-6280 (home) 763-438-2773 (mobile) ANDOVER SPECIAL ASSESSlB.NTS PROJECT NAME OuiCkstrM Addn PROJECT NO.: 94-17/Comm, No, IQ724 FEASIBILITY STUDY: Date 6/30/94 Amount $ 21,040.00 CONTRACT AWARD: Date 9/27/94 Amount $ 21.395.88* FINAL ONT A COST Engineering: Aerial Mapping (1& of street) Drainage Plan (0.3$ of street/storm) Administration (38) Assessing (18) Invoice Bonding (0.5f) Legal & Easement Advertising Testing: Other: City Plat Rev & Engr Construction Interest (4.0%) $ 5.162.16 $ N/A $ N/A $ 622.38 $ 207.45 $ 103.73 $ 165.70 Connection Charge $ None (_11 Unit $ 241.85 $ 1190 ) WM Area Charge From 9/24/94 to 8/18/95 Months: it 1 $ 760.68 TOTAL EXPENSES (& of Final Contract Cost - 35.01 % + S 7,263-95 TOTAL PROJECT COST Trunk Source and Storage: 11• Watermain: Connection Charge $ 13.090.00 (_11 Unit @ $ 1190 ) Area Charge $ 4,841.00 (K 41 Acres @ $ 1100 ) Lateral Charge $ (_LF @ S ) Sanitary Sewer. Connection Charge $ N/A (_Units @ $_:) Area Charge $ N/A (--- Acres @ $ ) Lateral Charge $ N/A (---Lt, @ S ) Storm Sewer: Area Charge $ N/A (----Acres @ $ ) TOTAL TRUNK SOURCE AND STORAGE +$ 18.931.00 Prev. Assessed St. Proj 80-3 City Share: S From Trunk Scource & Storage -S 11.968.24 Work Previously Done: Proi 94-2 Subtotal TOTAL TO BE ASSESSED Current ASSeeement per Lot: $ 46,940.83 $4,267.35 11 Lots Feasibility Report (6/30/94) $4,142.84 * 1/2 142nd Avenue NW W.M. Plus Services **Rep'l Previously assessed St. Proj 80-3 $ 11_968.24** $ 46.940.63 10724 Rev. 2-1-95 CITY OF ANDOVER Special Assessment Roll DATE: November 16, 2021 PROJECT: #21-52: 3522 -142nd Ave NW Water Main PIN: LOT: BLOCK: Address: 3502 -142nd Ave NW NOTE: 1. Interest will start accruing from the date the special assessment is adopted ($216.77). Water Main Total Connection Area Lateral $ 4;267.35 $ 1,190.00 $ 531.00 $ 2,546.35 Interest Rate: 4.50% Number of Payments: 5 Annual Payment: $ 972.07 2023 2024 2025 2026 2027 TOTAL Principal $ 780.04 $ 815.14 $ 851.82 $ 890.15 $ 930.20 $ 4,267.35 Interest 408.80 156.93 120.25 81.92 41.87 809.77 Total $ 1,188.84 $ 972.07 $ 972.07 $ 972.07 $ 972.07 $ 5,077.12 Principal Balance: $ 3,487.31 $ 2,672.17 $ 1,820.35 $ 930.20 $ NOTE: 1. Interest will start accruing from the date the special assessment is adopted ($216.77). • F- 1 ,6�. 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and City Council CC: Jim Dickinson, City FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Joint Powers Agreement/Anoka County/Election Voting Equipment DATE: November 16, 2021 INTRODUCTION The City Council is requested to approve the Joint Powers Agreement (JPA) with Anoka County for the purchase of and maintenance of voting equipment. The Joint Powers Agreement is between Anoka County and Municipalities, Townships, and School Districts within Anoka County to allocate costs for election expenses in particular the purchase and maintenance of new voting equipment. City staff has reviewed the JPA and approves the JPA terminology. ACTION REQUIRED The City Council is requested to approve the attached Joint Powers Agreement with Anoka County. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: Joint Powers Agreement Anoka County Contract No. JOINT POWERS AGREEMENT BETWEEN ANOKA COUNTY AND THE MUNICIPALITIES, TOWNSHIPS AND SCHOOL DISTRICTS IN ANOKA COUNTY TO ALLOCATE COSTS FOR ELECTION EXPENSES This is a joint Powers Agreement ("JPA') between the County of Anoka ("County") and THE MUNICIPALITIES, TOWNSHIPS AND SCHOOL DISTRICTS IN ANOKA COUNTY ("Governmental Entities") entered into pursuant to Minn. Stat. § 471.59, for the purchase, maintenance and use of election equipment, including conducting elections, by the County on behalf of the County and the Governmental Entities. Section 1 Term 1. This JPA shall be in effect for a four-year term, beginning January 1, 2022 until December 31, 2025, subject to automatic renewal on January 1 of each subsequent calendar year beginning January 1, 2026. Section 2 Contract Termination 2. During the initial four-year term, this JPA may only be terminated by written agreement of the County with the affected Governmental Entity. Beginning January 1, 2026, a Governmental Entity's participation in this agreement may be terminated by that Governmental Entity providing written notice to the remaining parties no later than June 1 of any year, effective on January 1 of the following year. Upon termination of the agreement, all right, title, and interest in any election equipment purchased by the County under the terms of this agreement for use by the Governmental Entity shall remain with the County. Any Governmental Entity withdrawing from this agreement assumes all costs, responsibilities and liabilities related to the purchase, maintenance and use of voting equipment in the conduct of elections in that jurisdiction. Any amounts of the Governmental Entity's share of the cost of procurement of the Voting Equipment System and their proportional share of any other costs incurred by the County on their behalf that remain unpaid as of the date of termination shall become immediately due and payable by the Governmental Entity to the County. Section 3 Voting Equipment System Definition 3. For purposes of this agreement, the Anoka County Voting Equipment System means a system in which the voter records votes by means of marking a ballot, so that votes may be counted by automatic tabulating equipment in the polling place where the ballot is cast or at a counting center. An electronic voting system includes automatic tabulating equipment; non -electronic ballot markers; electronic ballot markers, including electronic ballot display, audio ballot reader, and devices by which the voter will register the voter's voting intent; software used to program automatic tabulators and layout ballots; computer programs used to accumulate precinct results; ballots; system documentation; and system testing as well as software used to manage the Page 1 of 11 assignment, deployment, chain of custody, and associated logistical operations of said equipment in Anoka County. Section 4 Applicability 4. This agreement, and the use of the Voting Equipment System defined herein, between the County and the Governmental Entities is applicable for any election at which offices or questions for the following categories are voted on: Category A: Federal Offices State Offices or Constitutional Amendments Judicial Offices County Offices or Ballot Questions Soil and Water District Offices or Ballot Questions Category B: Municipal (Township) Offices or Ballot Questions Category C: School District Offices or Ballot Questions Section 5 County Responsibilities 5. Except as otherwise provided in this contract or required by statute or state or federal rule, the County shall be responsible for preparing the specifications for the purchase and maintenance of the Voting Equipment System as defined herein and for the purchase and maintenance of the system, including making all payments and expenditures for capital and on-going operating costs related to the voting equipment system. In addition, for all Category A, B, and C Elections, Anoka County shall: 5.1. Perform voting equipment system programming including ballots, ballot counters, ballot markers, and other components of the voting equipment system used to mark, count, record or report election returns and statistics. 5.2. Perform programming and testing of the State Election Reporting System interface, subject to policies of the State. 5.3. Program and develop a voting equipment testing plan for each election according to statutory requirements. 5.4. Provide ballot design and layout services and arrange for the printing of ballots to be used in the elections. Section 6 Governmental Entities' Responsibilities 6. Except as otherwise provided in this contract, each individual Governmental Entity shall be responsible for and shall perform all duties and assume all costs associated with the production of test decks, and conduct of pre-election and post-election tests and audits of Page 2 of 11 precinct voting equipment for each election and shall utilize county -provided software, as determined necessary by the County, to track the testing, assignment, deployment, chain of custody, and associated logistical operations of said equipment in Anoka County, as follows: 6.1. When Category A and/or B offices or questions appear on the ballot: 6.1.1. The municipality shall be responsible for and assume all costs associated with the production of test decks, and conduct of pre-election and post-election tests and audits of precinct voting equipment for all elections which include a Category A and/or B office or question. 6.1.2. The municipality shall assume all costs required to arrange for the use of polling places in the manner required by the Minnesota election law, for ensuring the physical set up of rooms and furnishings are conducive to the voting process, and for ensuring that all necessary equipment and supplies are delivered to the polling place for use on Election Day. 6.1.3. The municipality shall assume all costs related to picking up ballots, supplies and equipment from the Anoka County Elections and Voter Registration Office in Anoka and other storage locations that may be arranged from time to time, and transporting them to and from the polling place. 6.1.4. The municipality shall assume all costs related to issuing, receiving and processing absentee ballots cast by in-person absentee voters in that municipality including procurement and preparation of physical spaces, equipment, and staff needed to administer the process, and costs for delivery of voted ballots to the Anoka County Central Count Absentee Precinct. 6.1.5. The municipality shall assume all costs related to recruiting, hiring, and paying Election Judges for all hours served including training, testing, election day assignments, and any other work assignments associated with the election. 6.2. When only Category C offices or questions appear on the ballot: 6.2.1. The School District shall be responsible and shall assume all costs associated with the production of test decks and conduct of pre-election and post-election tests and audits of precinct voting equipment for all elections which include only Category C offices or questions. 6.2.2. The school district shall assume all costs required to arrange for the use of polling places in the manner required by law, for ensuring the physical set up of rooms and furnishings are conducive to the voting process, and for ensuring that all necessary equipment and supplies are delivered to the polling place for use on Election Day. 6.2.3. The school district shall assume all costs related to picking up ballots, supplies and equipment from the Anoka County Elections and Voter Registration Office in Anoka and other storage locations that may be arranged from time to time, and transporting them to and from the polling place. Page 3 of 11 6.2.4. The school district shall assume all costs related to issuing, receiving and processing absentee ballots cast by in-person absentee voters in the school district including procurement and preparation of physical spaces, equipment, and staff needed to administer the process, and costs for delivery of voted ballots to the Anoka County Central Count Absentee Precinct. 6.2.5. The school district shall assume all costs related to recruiting, hiring, and paying Election Judges for all hours served including training, testing, election day assignments, and any other work assignments associated with the election. Section 7 Allocation of Election Expenses 7. Except as already specifically provided for herein, the Voting Equipment System procurement, maintenance and support cost shall be divided between the county, its municipalities, and school districts as follows: 7.1. The County shall incur 55% of the actual cost of procurement, operation, and maintenance of the system over the duration of this contract. 7.2. Municipalities located wholly or in part in Anoka County shall, collectively, incur 30% of the actual cost of procurement, operation, and maintenance of the system over the duration of this contract. 7.3. School Districts located wholly or in part in Anoka County shall incur 15% of the actual cost of procurement, operation, and maintenance of the system over the duration of this contract. 7.4. Anoka County shall make all payments and expenditures for capital and on- going operating and maintenance costs related to the system throughout the duration of this contract. 7.5. The annual fee for each jurisdiction shall be established as follows: 7.5.1. Each individual municipality shall pay a fee equal to that percentage of the total Anoka County population residing in that municipality at the time of the most recent census multiplied by the municipal share (30%) of the actual cost of procurement, plus the actual cost of operation and maintenance of the system, as solely determined by the County, calculated annually throughout the duration of the contract 7.5.2. Each individual school district shall pay a fee equal to that percentage of the total Anoka County population residing in that school district at the time of the most recent census multiplied by the school district share (15%) of the actual cost of procurement, plus the actual cost of operation and maintenance of the system, as solely determined by the County, calculated annually throughout the duration of the contract. Page 4 of 11 7.5.3. Each Governmental Entity shall be invoiced annually by June 1 for each calendar year of the agreement for the above referenced fees. Said fees shall be due and payable within thirty (30) calendar days of invoicing. 7.5.4. The Governmental Entities hereby agree that they will not reallocate any of the costs incurred herein. 7.6. For each governmental entity, the County shall determine that proportion of the ballot devoted to offices and questions for that entity as a percentage of the total number of column inches on the ballot, and provide an invoice to the governmental entity for that share of the cost of ballot printing, paper and normal delivery charges. 7.7. For each governmental entity, the County shall determine that proportion of the ballot devoted to offices and questions for that entity as a percentage of the total number of column inches on the ballot, and provide an invoice to the governmental entity for that share of the cost of postage for domestic mailed absentee ballots and absentee ballots cast under the Uniformed Overseas Citizens Absentee Voting Act (UOCAVA). Section 8 Documentation of Election Expenses 8. Documentation of actual expenditures as required by the County is required for the allocation of election expenses pursuant to this agreement. Invoices or billing statements are acceptable documentation for goods or services purchased for vendors. Section 9 Ownership 9. The Governmental Entities acknowledge that the County owns the Voting Equipment System and that the Governmental Entities are authorized to use said Voting Equipment System for official election related purposes. Use of the Voting Equipment System by the Governmental Entities for any other purpose is strictly prohibited absent express written consent of the County. The Governmental Entities hereby acknowledge and agree that the Voting Equipment System may contain proprietary and trade secret information that is owned by a third party and is protected under federal copyright law or other laws, rules, regulations, and decisions. The Governmental Entities shall protect and maintain the proprietary and trade secret status of the Voting Equipment System in their possession. Section 10 Handling Of Equipment and Insurance 10. Each municipality shall be responsible for storage of elections equipment assigned by the county to that municipality. Municipalities shall make all necessary elections equipment in its possession available to other entities as directed by the county. Each Governmental Entity acknowledges that it shall be responsible for the Voting Equipment System while it is in the Governmental Entity's custody. Each Governmental Entity, either through insurance or a self-insurance program, shall be responsible for all costs, fees, damages and expenses including but not limited to personal injury, storage, damage, repair and/or replacement of the Voting Equipment System while it is in the Page 5 of 11 Governmental Entity's custody and this contract is in effect unless such costs, fees, damages, and expenses are then currently covered under a manufacturer warranty covering said equipment. The Governmental Entities shall be responsible for, provide coverage for and shall provide proof of general liability and worker's compensating insurance (Hold Harmless Agreement) for all individuals providing services required by this contract. In addition to the foregoing, the Governmental Entities shall, during the term of this contract, maintain, through commercially available insurance or on a self-insured basis, property insurance coverage on all of the voting systems used or intended for use in this agreement to cover all repairs or replacement of the voting equipment if damaged or stolen. The Governmental Entities are responsible for any deductible under their policy. Section 11 Independent Contractor 11. It is agreed that nothing in this contract is intended or should be construed as creating the relationship of agents, partners, joint ventures, or associates between the parties hereto or as constituting the County or the Governmental Entities as the employee of the other entity for any purpose or in any manner whatsoever. The County is an independent contractor and neither it, its employees, agents, nor its representatives are employees of the Governmental Entities. From any amounts due the County, there shall be no deductions for federal income tax or FICA payments, nor for any state income tax, nor for any other purposes which are associated with an employer-employee relationship unless required by law. Section 12 Data Practices 12. All data created, collected, received, maintained, or disseminated for any purpose in the course of this contract is governed by the Minnesota Government Data Practices Act, any other applicable statute, or any rules adopted to implement the Act or statute, as well as federal statutes and regulations on data privacy. Section 13 No Waiver 13. No delay or omission by either party hereto to exercise any right or power occurring upon any noncompliance or default by the other party with respect to any of the terms of this Agreement shall impair any such right or power or be construed to be a waiver thereof unless the same is consented to in writing. A waiver by either of the parties hereto of any of the covenants, conditions, or agreements to be observed by the other shall not be construed to be a waiver of any succeeding breach thereof or of any covenant, condition, or agreement herein contained. All remedies provided for in this Agreement shall be cumulative and in addition to, and not in lieu of, any other remedies available to either party at law, in equity, or otherwise. Section 14 Governing Law 14. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. Page 6 of 11 Section 15 Entire Agreement 15. It is understood and agreed that the entire Agreement between the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof and hereby rescinds and replace all prior Agreements with the respective Governmental Entities with this Agreement. All items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement. Any alterations, variations, modifications, or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement signed by the parties hereto. Section 16 No Assignment 16. Neither party shall assign, sublet, or transfer this Agreement, either in whole or in part, without the prior written consent of the other party, and any attempt to do so shall be void and of no force and effect. Section 17 No Warranty 17. The Governmental Entities agree that the County is furnishing the Voting Equipment System on an "as is" basis, without representation or any express or implied warranties, other than those provided by any maintenance agreement entered into by the County for the maintenance of the Voting Equipment System, including but not limited to, fitness for particular purpose, merchantability or the accuracy and completeness of the Voting Equipment System. The Governmental Entity's exclusive remedy and the County's sole liability for any substantial defect which impairs the use of the Voting Equipment System for the purposes stated herein shall be the right to terminate this agreement. The County does not warrant that the Election Voting Equipment System will be error free. The County disclaims any other warranties, express or implied, respecting this agreement or the Voting Equipment System. In no event shall the County be liable for actual, direct, indirect, special, incidental, consequential damages (even if the County has been advised of the possibility of such damage) or loss of profit, loss of business or any other financial loss or any other damage arising out of performance or failure of performance of this Agreement by the County. Except as otherwise specifically provided for in this agreement, County and the Governmental Entities agree each will be responsible for their own acts and omissions under this Agreement and the results thereof and shall to the extent authorized by law defend, indemnify and hold harmless the other party for such acts. Each party shall not be responsible for the acts, errors or omissions of any other party under the Agreement and the results thereof. The parties' respective liabilities shall be governed by the provisions of the Municipal Tort Claims Act, Minnesota Statutes Chapter 466, and other applicable law. This paragraph shall not be construed to bar legal remedies one party may have for the other party's failure to fulfill its obligations under this Agreement. Nothing in this Agreement Page 7 of 11 constitutes a waiver by the Governmental Entities or County of any statutory or common law defenses, immunities, or limits on liability. Section 18 Notice 18. Any notice or demand shall be in writing and shall be sent registered or certified mail to the other party addressed as follows: To the Governmental Entity: To the person and address designated by each Governmental Entity in writing. To the County: Anoka County Administrator 2100 3rd Avenue, Suite 700 Anoka MN 55303 Copy to: Anoka County Elections Manager 2100 3rd Avenue, Suite 160 Anoka MN 55303 Section 19 Audit Provision 19. Both parties agree that either party, the State Auditor, or any of their duly authorized representatives at any time during normal business hours, and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of the other party and involve transactions relating to this Agreement. Such materials shall be maintained, and such access and rights shall be in force and effect during the period of the contract and for six (6) years after its termination or cancellation. Section 20 Survival of Provisions 20. It is expressly understood and agreed that the obligations and warranties of the Governmental Entity and County hereof shall survive the completion of performance and termination or cancellation of this Agreement. Section 21 Authority 21. The person or persons executing this Joint Powers Agreement on behalf of the Governmental Entity and County represent that they are duly authorized to execute this Joint Powers Agreement on behalf of the Governmental Entity and the County and represent and warrant that this Joint Powers Agreement is a legal, valid and binding obligation and is enforceable in accordance with its terms. (Rest of page left intentionally blank) Page 8 of 11 IN WITNESS WHEREOF, the parties hereto have hereunto set their hands. COUNTY OF ANOKA By: Scott Schulte, Chair, Anoka County Board of Commissioners Dated: A Rhonda Sivarajah, Anoka County Administrator Dated: APPROVED AS TO FORM: 0 Jason Stover Assistant Anoka County Attorney Dated: Page 9 of 11 CITY OF ANDOVER Sheri Bukkila, Its Mayor Dated: Michelle Hartner, Its City Clerk Dated: Page 10 of 11 *** SCHOOL DISTRICT *** 0 ****, Its Superintendent Dated: By: ***, Its *** Dated: Page 11 of 11 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and City Council CC: Jim Dickinson, City FROM: Michelle Harmer, Deputy City SUBJECT: Approve 2022 Contract/TimeSaver Secretarial Service DATE: November 16, 2021 INTRODUCTION TimeSaver Secretarial has provided the city with an amended contract for minute taking in 2022. The proposed contract reflects an increase of less than 2.5% from 2021 and extends the expiration date to December 31, 2022. ACTION REQUIRED Council is requested to approve the 2022 contract with TimeSaver Secretarial Service. Respectfully submitted, Michelle Harmer Deputy City Clerk Attach: 2022 Contract Addendum ADDENDUM TO RECORDING SECRETARY SERVICE AGREEMENT Dated: December 31, 2021 By and between TimeSaver Off Site Secretarial, Inc. and the City of Andover, 1685 NW Crosstown Boulevard, Andover, MN 55304. EXTENSION OF RECORDING SECRETARIAL SERVICE AGREEMENT: The term of the existing Recording Secretary Service Agreement dated December 31, 2020 shall be extended under the same terms and conditions to December 31, 2022. 2. TOSS CHARGES: TOSS shall be paid for its services as recording secretary for each meeting with a one (1) hour minimum, the highest rate prevailing, as follows: a. Base Rate: One Hundred Fifty -Four and 00/100 dollars ($154.00) for any meeting up to one (1) hour (billable time)lous Thirty -Six and 50/100 dollars ($36.50) for each thirty (30) minutes following the first one (1) hour; or b. Unit Rate: Forty -Eight and 00/00 dollars ($48.00) for the first hour of meeting time and Thirty -Two and 00/100 dollars ($32.00) for every hour after the first hour plus Fourteen and 50/100 dollars ($14.50) for each page of draft minutes for submission to the City of Andover for their preparation of final minutes. At the end of the term of this Addendum or any extension of it, the parties may make a new Agreement or extend or modify the terms of this Agreement. IN WITNESS WHEREOF, the undersigned have executed this Addendum to the Recording Secretary Service Agreement as of the day and year indicated. January _, 2022 CITY OF ANDOVER 0 Michelle Harmer Its: City Clerk November 1, 2021 TIMESAVER OFF SITE SECRETARIAL, INC. Carla Wirth Its: President & CEO A C I T• NLL6D I b, 4 W 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: James Dickinson, City Administrato FROM: Dana Makinen, Human Resources SUBJECT: Approve Appointment —Public Utilities Manager DATE: November 16, 2021 Due to the retirement of Brian Kraabel, effective December 31, 2021, the Public Utilities Manager position was available. The Human Resources Department has completed the interview, background check and selection process to fill this position. DISCUSSION The interview team consisted of the Director of Public Works/City Engineer, the Street/Parks Operations Manager, an outside consultant, and the Human Resources Manager. There were 10 applications submitted and 5 applicants were interviewed. The finalists then met one on one with the City Administrator. The interview team unanimously recommends hiring Steven Weinhold. Mr. Weinhold has worked in the Andover Utilities Department since 2002 and is very familiar with all aspects of the Utilities department including the water treatment plant, municipal water systems and sewer systems. Prior to working for the City of Andover, Mr. Weinhold was an equipment operator for Excel Exacting for 3 years and before that he was the Night Maintenance Crew Supervisor for the State of Minnesota/State Fair for 3 years. BUDGET IMPACT Mr. Weinhold has been offered $79,466 annually, which is the 2021 Entry Level Step and then would be eligible for any general increases and annual Step Increases after successful completion of his 6 -month probationary period. This was identified in the 2021 budget. ACTION REQUESTED The Council is requested to appoint Steven Weinhold as the Public Utilities Manager. Respectfully submitted, Dana Makinen 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Receive October 2021 City Investment Reports DATE: November 16, 2021 INTRODUCTION Summary reporting of the City Investment portfolio to the Governing body is a recommended financial practice and often viewed positively by rating agencies. Furthermore, the City of Andover Investment Policy recommends the Finance Director presents to the City Council at least quarterly the type of investments held by the City. DISCUSSION Attached is the Investment Maturities Summary for October 2021 the October 2021 Investment Detail Report, and the October 2021 Money Market Funds ReportThese attachments are intended to provide a status report on the October 2021 investments ACTION REQUESTED Informational, Council is requested to review and receive the October 2021 Investment Reports. submitted, Investment Maturities - October 2021 Deposits Total cash and investments Credit Investment Maturities (in Years) Investment Type Rating % of Total Money market funds (WF) N/A 3.91% MN Municipal Money 1 1 - 5 Market Fund (4M) N/A 1.63% Certificates of deposit FDIC 25.10% Local governments A/Al/A2 0.12% - AA/AA 1 /AA2/AA3 14.03% 12,525,445 AAA 10.88% State governments A/Al/A2 0.00% - AA/AAI/AA2/AA3 2.93% AAA 1.95% U.S. agencies AAA 39.45% Total investments 932,258 100.00% Deposits Total cash and investments Investment Maturities (in Years) Fair Less Than More Than Value 1 1 - 5 6-10 10 $ 1,951,419 $ 1,951,419 $ $ $ 814,674 814,674 - 12,525,445 8,130,233 4,395,212 61,886 - 61,886 - 6,999,531 1,928,289 3,834,690 1,236,553 - 5,427,495 932,258 3,695,686 602,019 197,532 1,463,901 690,479 773,422 971,331 300,288 671,043 - 19,683,781 7,471,290 11,595,898 616,593 - $ 49,899,462 $ 22,218,929 $ 25,027,836 $ 2,455,164 $ 197,532 2,429,114 $ 52,328,576 October 2021 Investment Detail Description Cusip Number Credit RDIC IIIF Type DIC # Purchase Price Carrying Cost Maturity Amount Interest Rate Current Market Value Interest Paid Date Acquired Coupon Date Maturity) Due Date First Source Bank _ Berkshire Bk Pittsfield MA 33646CKP8 9087 CD 245,000.00 245,000.00 245,000.00 3.150% 245,396.90 semi-annual 12/17/18 06/17/19 11/1721 084601XA6 23621 CD 245,000.00 245,000.00 245,000.00 1.150% 245,147.00 semi-annual 04/0820 10/0820 11/1821 _ Cathay Bank Sandy Spring Bank 1491590,17 18503 CD 245,000.00 245,000.00 245,000.00 0.050% 244,992.65 maturity 12/1120 none 12/10/21 800364DR9 4865 CD 245,000.00 245,000.00 245,000.00 0.100% 245,012.25 maturity 04/1521 none 01/1422 1 Year CD - Premier Bank Andover 1091003210 21714 CD 245,000.00 245,000.00 245,000.00 0.250% 245,000.00 maturity 01/1621 none 01/16/22 1 Year CD - Premier Bank Andover 1091003211 CD 275,000.00 275,000.00 275,000.00 0.250% 275,000.00 maturity 01/1721 none 01/1722 Ally Bk Midvale UT 02DD7GMP5 57803 CD 245,000.00 245,000.00 245,000.00 1.750% 245,921.20 semiannual 01/1620 07/1620 01/1822 Luana Savings Bk Iowa 549104LY1 253 CD 245,000.00 245,000.00 245,000.00 1.600% 245,840.35 semlannual 01/1720 07/1720 01/1822 Raymond James Bk 75472RAA9 33893 CD 245,000.00 245,000.00 245,000.00 2.950% 246,717.45 semlannual 0125/19 0725/19 012522 Hingham Institution Svgs 433323DT6 90211 CD 245,000.00 245,000.00 245,000.00 0.100% 245,012.25 maturity 012721 none 012722 Israel Discount Bank of NY 465076RY5 19977 CD 245,000.00 245,000.00 245,000.00 0.050% 244,977.95 maturity 02/0521 none 02/0422 Bogota Savings Bank 097281AX7 29941 CD 245,000.00 245,000.00 245,000.00 0.050% 244,975.50 maturity 02/12/21 none 02/1122 Pioneer Bk SSB Austin TX 723605BS9 58577 CD 245,000.00 245,000.00 245,000.00 1.600% 246,114.75 semi-annual 02/1420 08/1420 02/1422 13 Month CD - Premier Bank Rochester 2055214402 33202 CD 245,000.00 245,000.00 245,000.00 0.250% 245,000.00 maturity 01/1721 none 02/1722 California Bank of Commerce 13005CAK7 58583 CD 245,000.00 245,000.00 245,000.00 0.100% 245,009.80 semiannual 09/1120 03/1121 03/1122 Grasshopper Bk 38882LAJS 59113 CD 245,000.00 245,000.00 245,000.00 0.100% 245,007.35 semlannual 09/3020 03/3021 032122 Safra National Bank 78658RES6 26876 CD 245,000.00 245,000.00 245,000.00 0.100% 245,004.90 maturity 04/0821 none 04/0722 Capital One Bk USA Nall Assoc 14042TDG9 4297 CD 245,000.00 245,000.00 245,000.00 1.350% 246,374.45 semiannual 04/08/20 10/0820 04/0822 Capital One Nat Assn 14042RPL9 33954 CD 245,000.00 245,000.00 245,000.00 1.350% 246,374.45 semi-annual 04/0820 10/0820 04/0822 Ties FSB 87270LDU4 34775 CD 245,000.00 245,000.00 245,000.00 0.100% 245,004.90 maturity D4/0921 none 04/0822 Washington Trst Westerly 940637NN7 23623 CD 245,000.00 245,000.00 245,000.00 0.050% 244,933.85 maturity 0524/21 none 05/11/22 M¢uho Bank USA 60688M2Y9 21843 CD 245,000.00 245,000.00 245,000.00 245,000.00 0.050% 244,928.95 maturity 052621 none 052622 Beal Bank USA 07371CSU4 57833 CD 245,000.00 _ 245,000.00 0.060% 244,936.30 maturity 092221 none 062222 First Nag Bk of Albany TX 32117WAP7 3067 CD 245,000.00 245,000.00 247,000.00 245,000.00 245,000.00 247,000.00 0.200% 2.100% 245,181.30 250,675.36 semlannual semlannual 072420 07/24/19 012421 012420 072522 07/2522 Goldman Sachs Bank 38149MDR1 33124 CD 247,000.00 245,000.00 Southside Bank 844700LY1 18297 CD 245,000.00 0.200% 245,181.30 semlannual 072420 012421 07/2522 BankUnded D66519RG6 58979 CD 245,000.00 245,000.00 245,000.00 0.100% 244,902.00 maturity 09/1521 none 09/1522 Bradesoo BAC FL Bk 10420LABO 21265 CD 245,000.00 245,000.00 245,000.00 0.050% 244,791.75 maturity 09/1721 none 09/1622 Bank of China/NY 06428FTX5 33653 CD 245,000.00 245,000.00 245,000.00 0.100% 244,887.30 maturity 092221 none 092222 Lakeland Bank 511640AX2 19953 CD 245,000.00 245,000.00 245,000.00 1.100% 247,133.95 semi-annual 03/3020 09/3020 09/30/22 Wax Bank 92937CKJ6 34697 CD 245,000.00 245,000.00 245,000.00 0.150% 244,960.80 semi-annual 04/0921 10/0921 10/1122 Colorado Federal Svgs Bk 19646PAR5 33111 CD 245,000.00 245,000.00 245,000.00 0.150% 244,921.60 maturity 102921 none 102822 Fanners State Bank 31034RFY6 12855 CD 245,000.00 245,000.00 245,000.00 0.150% 244,914.25 semiannual 10/3020 04/3021 10/3122 Burlington WI 122133MZ1 AA- local 102,789.00 102,789.00 100,000.00 2.000% 100,734.00 semiannual 07/2020 none 04/0122 Madison WI Met Sch Dist 55B495NE3 AA+ 1=1 300,000.00 300,000.00 300,000.00 0.150% 300,000.00 semiannual 02/0121 09/0121 03/0122 Watertown ISD #1441 942170LF6 AA+ local 222,408.90 222,408.90 210,000.00 5.000% 217,423.50 maturity 05/0721 none 08/0122 Emerson NJ 291065GU8 AA+ local 100,839.00 100,839.00 100,000.00 1.000% 100,570.00 semiannual 07/0121 none 08/1522 Lexington -Fayette Urban Cnty 52908EX73 AA2 local 370,000.00 370,000.00 370,000.00 0.280% 370,000.00 semi-annual 09/3020 05/01/21 11/0121 Black Hawk Cnty IA 092059VC5 AA2 local 204,996.00 204,996.00 200,000.00 2.000% 201,988.00 semiannual 112420 06/01/21 06/01/22 Georgetown MA 372838KG6 AA3 local 98,922.00 98,922.00 100,000.00 2.500% 100,144.00 semi-annual 0220/19 12/1520 12/1521 Green Bay WI 392641WV4 AA3 local 61,320.00 61,320.00 60,000.00 2.900°k 60,667.20 semi-annual 11/13/19 none 04/0122 West Bend WI 951428BNO AA3 local 97,805.00 97,805.00 100,000.00 1.900% 100,694.00 semi-annual 01/11/18 none 04/0122 Shelbyville KY 822261BU6 AA3 local 101,682.00 101,682.00 100,000.00 2.000% 100,982.00 semi-annual 062421 12/0121 06/01/22 Little Chute WI 537054NL8 AA3 local 179,106.90 179,106.90 170,000.00 3.0001/6 173,473.10 semi-annual 072020 none 08/0122 8,130,232.81 CD Cusfp Description Number Credit Rating/F DIC # Type Purchase Price Maturity Carrying Cost Amount Interest Rate Current Market Value Date Acquired Coupon Maturity) Date Due Date W Palm Beach FL 9551168E7 AA3 local local 101,245.00 101,245.00 100,000.00 2.284% 101,613.00semi-annual 07105118 10/01/16 1010122 Columbus OH 199492CS6 AAA 39,956.40 39,956.40 40,000.00 2.133% 40,065.60 semi-annual 0220115 none 12/0121 Watertown MN ISD#111 942078MF0 AAA local 158,283.50 158,283.50 150,000.00 4.000% 151,413.00 semi-annual 12118120 none 0210122 Houston TX ISO 442403LU3 AAA local 285,287.75 285,287.75 275,000.00 5.000% 278,814.25 semi-annual 0510721 08/15/17 02/1522 Strafford TX ISD 863030BP6 AAA local 161,970.35 161,970.35 155,000.00 4.000% 156,6114.85 semiannual 112020 02/1521 02/1522 BexarCntyTX 088281KDI AAA local 307,767.00 307,767.00 300,000.00 3.000% 305,280.00 semiannual 072121 none 06/1522 Wisconsin State 97705LM38 AAI state 101,859.00 101,859.00 100,000.00 4.000% 100,000.00 semi-annual 05/0721 05/01/12 11/0121 New Hampshire Sl 644682704 AAi state 300,000.00 300,000.00 300,000.00 0.140% 299,997.00 maturity 122220 none 12/0121 Vermont State Hsg Fin Agy 92419RAE2 AA2 state 74,130.75 74,130.75 75,000.00 2.550% 75,000.00 semi-annual 0828118 OSM1/18 11/0121 Mississippi St 605581HH3 AA2 state 219,646.15 219,646.15 215,000.00 2.875% 215,481.60 semi-annual 01/17/20 12/01/17 12/0121 Washington St 93974EKQB AAA stale 300,000.00 300,000.00 300,000.00 0.310% 300,288.00 semi-annual 0729/20 02/0121 08/0122 Fed Farm Credit Bank 3133EK6D3 AAA US 299,772.00 299,772.00 300,000.00 1.570%1 300,084.00 semi-annual 12/09/19 05/0820 11/0821 Fed Home Ln Bank 3130AHJYO AAA US 300,141.00 300,141.00 300,000.00 1.625% 300,234.00 semi-annual 12/09/19 05/1920 11/1921 Fed Nail Mtg Assn 3135GOU92 AAA US 305,700.00 305,700.00 300,000.00 2.625% 301,437.00 semiannual 04/1421 07/11/19 0111122 Fed Home Ln Mtg Corp Med Tenn Note 3137EADB2 AAA US 308,471.00 306,471.00 300,000.00 2.375% 301,329.00 semi-annual 02/0821 07/13/12 01/1322 Fed Farm Credit Bank 3133EMPW6 AAA US 750,067.50 750,067.50 750,000.00 0.070°/6 749,902.50 semiannual 02/0921 08/0921 02/0922 Fed Home Ln Bank 313378CRO AAA US 305,961.00 305,961.00 300,000.00 2.250% 302,316.00 semiannual 04/1421 none 0311122 Fed Nag Mtg Assn 3135GOT45 AAA US 306,267.00 306,267.00 300,000.00 1.875% 302,304.00 semiannual 02/0821 10/05/17 04/0522 Fed Farm Credit Bank 3133EJMB2 _ AAA US 417,340.00 417,340.00 400,000.00 2.750% 405,120.00 semi-annual 08/1720 1025/18 042522 Fed Farm Credit Bank 3133ELYR9 AAA US 300,417.00 300,417.00 300,000.00 0.250% 300,249.00 semi-annual 07/09/21 11/0620 05/0622 _ Fed Farm Credit Bank 3133EMGPI AAA US 300,042.00 300,042.00 300,000.00 0.150% 300,102.00 semi-annual 1124/20 0511621 05/16/22 Fed Home Ln Mtg Corp _ _ 3134GVJ66 Fed Home Ln Bank _ _ _ 313OAN4S6 Fed Home Ln Mtg Corp 3137EAET2 Fed Fan Credit Bank _ _ _ _ 3133ELAE4 Fed Nag Mtg Assn _ 3135GOW33 Fed Home Ln Bank 3130AKAT3 AAA US 600,999.00 600,999.00 600,000.00 0.250% 600,558.00 semi-annual 999,800.00 semi-annual 700,035.00 semi-annual 303,630.00 semi-annual 08/26/20 07/09/21 08/17/20 0912821 1210820 08/0822 01/0122 0710122 012521 072522 021=0 082222_ AAA_ AAA AAA_ AAA_ AAA US 999,850.00 699,787.00 304.194.00 409,804.00 300,000.00 999,850.00 1,000,000.00 699_,787.00 700,000.00 304,194.00 300,000.00 409,804.00 400,000.00 300,000.00 300,000.00 0.070% US 0.125% US 1.625% US 1.375°/6 0.170% 404.216.00 semiannual 299,955.00 semiannual 08/1720 03/06/20 0910622 US 10/0520 04/0521 10/0522 Fed Farm Credit Bank 3133EMDA7 AAA US 300,027.00 300,027.00 300,000.00 0.160% 300,081.00 semi-annual 102020 04/1321 1011322 Fed Home Ln Bank 313OAKDH6 AAA US 299,850.00 299,850.00 300,000.00 0.125%1 299,937.00 semiannual 112420 042121 102122 19,462,835.41 New York Community Bank 649447UF4 16022 CD 245,000.00 245,000.00 245,000.00 0.200% 244,948.55 semi-annual 12/11120 06/1121 12/1222 Texas Bank Financial 882213AH4 26967 CD 245,000.00 245,000.00 245,000.00 0.150% 244,779.50 semi-annual 1223120 062321 122322 Academy Bank NA 004000BJ3 19600 CD 245,000.00 245,000.00 245,000.00 0.150% _ 244,664.35 semi-annual 072821 012822 01/3023 Bank Hapoalim BM NY 06251A2T6 33686 CD 245,000.00 245,000.00 245,000.00 0.150% 244,605.55 semi-annual 0711421 08/1821 02/1623 Flagstar Bank FSB 33847E41.8 32541 CD 245,000.00 245,000.00 245,000.00 0.150% 244,193.95 semi-annual 052821 1128121 0513023 Bank of the Sierra 06486OLHO 22597 CD 245,000.00 245,000.00 245,000.00 0.200% 244,255.20 semi-annual 122920 062921 062923 State Bank of India 856285WF4 33682 CD 245,000.00 245,000.00 245,0110.00 0.250°/6 244,363.00 semiannual 072121 012122 072123 Envision Bank 29415LBZ3 90270 CD 245,000.00 245,000.00 245,000.00 0.200°/6 244,118.00 semiannual 0728/21 012822 072823 Industrial & Com Bk 45581 ECR 24387 CD 245,000.00 245,000.00 245,000.00 0.250% 244,230.70 semiannual 0820/21 022022 08/1823 BMW Bank North America 05580AXY5 35141 CD 245,000.00 245,000.00 245,000.00 0.300% 243,895.05 semiannual 12/11120 06/1121 12/1123 Third Federal S&L 88413QCV8 30012 CD 245,000.00 245,000.00 245,000.00 0.250% 243,579.00 semiannual 1221/20 062121 122123 Nano Banc 63008MAG6 58590 CD 245,000.00 245,000.00 245,000.00 0.200% 243,115.95 semiannual 0723/21 012322 012324 Mega Bank 58517JAH5 58401 CD 245,000.00 245,000.00 245,000.00 0.250°/6 242,770.50 semiannual 042921 102921 042924 Sallie Mae Bank/Salt Lake 7954507B5 58177 CD 245,000.00 245,000.00 245,000.00 0.550%1 244,191.50 semiannual 07/1421 01/1422 07/1524 2,860,546.50 local 990,766.60 state 7,471,289.50 US Less Than 1 Year Description Credit umbCuso RatinglF Number D DIC Type Purchase Price Carrying Cost Maturity Amount Interest Current Market Rate Value Interest Paid Date Acquired Coupon Date Maturity I Due Date Synchrony Bank 8716SHC32 27314 CD 245,000.00 245,000.00 245,000.00 0.550% 243,902.40 semi-annual 09/03/21 semi-annual 12/1120 03/0322 09/03/24 JP Morgan Chase Bank NA 48128UTK5 628 CD 245,000.00 245,000.00 245,000.00 0.350% 245,061.25 05/3021 112924 BMO Harris Bank NA 056DOXCVO 16571 CD 245,000.00 245,000.00 245,000.00 0.700% 244,367.90 quarterly 042821 072821 042825 Toyota Financial Sgs Sk 89235MLH2 57542 CD 245,000.00 245,000.00 245,000.00 0.700% 244,169.45 semiannual 08/1921 02/1922 08/1925 Kaufman TX 486206KR5 A3 local 61,821.00 61,821.00 60,000.00 3.000% 61,885.80 1 semiannual 0628/16 02/15/17 02/1523 Saint Anthony MN 78726OR75 AA local 216,076.00 216,076.00 200,000.00 4.000% 209,128.00 semiannual 12/1120 none 02/0123 Albert Lea MN 012788ZS7 AA- local 108,038.00 108,038.00 100,000.00 4.000% 104,667.00 semi-annual 12/1120 none 02/0123 Saint Joseph MN 790739YY6 AA- local 190,000.00 190,000.00 190,000.00 0.500% 189,152.60 semiannual 11/1220 06/01/21 12/0123 Austin TX 052397REB AA1 local 359,971.20 359,971.20 360,000.00 2.124% 374,40720 semiannual 10/02/19 03/0120 09/0126 New Ulm MN 6491 AA2 but 214,950.00 214,950.00 200,000.00 4.000% 208,182.00 semi-annual 12/1120 06/0120 12/0122 Alexandria MN ISD #206 015131LQ6 AA2 but 279,760.50 279,760.50 270,000.00 3.000% 276,166.80 semiannual 0121/15 none 02/0123 Monroe Woodbury NY 611441PH3 AA2 local 182,928.60 182,928.60 180,000.00 1.000% 181,746.00 semiannual 122220 12/0121 06/0123 Bangor ME _ 0600954R4 AM local 235,428.00 235,428.00 240,000.00 2.850% 250,413.60 semiannual 1121/18 none 11/01/23 Duluth MN 264438ZL9 AA2 local 29,767.20 29,767.20 30,000.00 2.625% 31,525.50 semi-annual 12/05/12 08/01/13 02/0125 New York NY 64966QLG3 AA2 local 301,506.00 301,506.00 300,000.00 0.800% 292,587.00 semi-annual 09/15/20 11/0120 11/0125 Opelika AL 683489ZD3 AA2 local 301,848.00 301,848.00 300,000.00 2.363% 308,967.00 semiannual 12/19/19 0510120 1110125 South Milwaukee Will 838855ZV9 AA2 local 327,798.25 327,798.25 325,000.00 3.350% 337,223.25 semiannual 0125119 04/01/19 10/01/26 Moorhead MN 616142AK1 AA3 local 104,109.00 104,109.00 100,000.00 3.000% 100,672.00 semiannual 06/1820 none 02/0123 _ Monroe WI 611407KM8 AA3 216147,1134 AA3 local local local _local _local local local local 230,769.00 _ 230,769.00 225,000.00 1.500% 228,534.75 semi-annual 102720 none none none 05/0120 03/0123 02/0125 03/0125 11/0125 08/01/26 Cook Cnty_MN Birmingham AL Burlington VT 156,145.50 156,145.50 150,000.00 3.050% 151,065.00 semi-annual 07/0120 semi-annual 10/03119 seml-annual 01/30/20 semi-annual 03/19/20 semi-annual 11/07/17 semi-annual 12/1120 semi-annual 12/1120 AA3 _ 83,255.20 256,190.00 251,055.00 170,000.00 105,906.00 83,255.20 80,000.00 2.951%1 84,756.80 _09088RB70 122062669 AA3 339873UU3 AA3 256,190.00 250,000.00 2.306%1 253,230.00 Florence AL 251,055.00 250,000.00 1.971% 252,265.00 Outagamie Cnty Wl _ 68990OB9_8_ AAA 616395FH7 AAA 170,000.00 170,000.00 2.350% 171,803.70 _08/0120 05/01/18 11/0122 Mora MN ISD #332 105,906.00 100,000.00 3.000% 103,346.00 none 02/0123 Saint Michael MN 792767QH1 AAA 105,906.00 105,906.00 100,000.00 3.000% 103,295.00 none 02/0123 Brooks Cnty TX ISD Zero Cpn 114385FS1 AAA local 166,230.00 166,230.00 180,000.00 175,771.80 maturity 1126/19 none 08/1523 Hurst -Euless -Bedford Tx ISD 447819DZ3 AAA local 106,611.00 106,611.00 100,000.00 2.825% 103,919.00 semiannual 1111720 none 08/1523 Canutillo TX ISD 138735YA7 AAA local 200,600.00 200,600.00 200,000.00 0.836% 200,022.00 semi-annual 0712920 08/1520 0211524 Charleston SC 160357XC8 AAA local 307,836.00 307,836.00 300,000.00 1.250% 303,861.00 semiannual 0512621 09/01/21 03/0124 Suffolk VA 86481ACU6 AAA local 150,000.00 150,000.00 150,000.00 0.650% 148,714.50 semi-annual 10/0521 02/01/22 02/0125 Asheville NC 044033RWO AAA local 229,369.50 229,369.50 225,000.00 1.430% 228,035.25 semiannual 05/04/20 12/0120 06/0125 Charlotte NC 161035,104 AAA local 298,317.00 298,317.00 300,000.00 1.790% 309,225.00 semiannual 0828119 12/01/19 06/0125 McKinney TX 58178CEN3 AAA local 302,502.00 302,502.00 300,000.00 1.000% 299,310.00 semiannual 07/1421 02/1522 08/1525 Minneapolis MN Spl Sch Dist#1 6037893UO AAA local 268,815.00 268,815.00 300,000.00 1.150% 298,383.00 semiannual 0422/19 none 12/1525 Ice Deposit- National Sports Center none local 250,000.00 250,000.00 250,000.00 250,000.00 maturity 02/06/08 none 01/0126 Oregon St 68609TWCB AA1 state 254,082.50 264,082.50 250,000.00 0.795% 250,345.00 semiannual 12/1120 11/0120 05/0124 Wisconsin State 97705MDW2 AA1 state 201,126.00 201,126.00 200,000.00 1.800% 205,140.00 semiannual 02/0720 none 05/0124 Rhode Island State 762223MG7 AA2 state 319,545.00 319,545.00 300,000.00 3.000% 317,937.00 semiannual 102121 08/0122 08/0124 Georgia State 373384208 AAA state 204,444.00 204,444.00 200,000.00 2.780% 206,222.00 semiannual 12/13/16 none 02/0123 Texas St 882723YM5 AAA state 250,639.90 250,639.90 245,000.00 2.732% 254,630.95 semiannual 07/19/19 none 08/0123 Utah St 917542QV7 AAA state 217,600.00 217,600.00 200,000.00 3.539% 210,190.00 semi-annual 0310920 01/01/11 07/0125 Fed Home Ln Mtg Corp Med Term Note 3134GXAX2 AAA US 600,000.00 600,000.00 600,000.00 0.190% 599,868.00 semi-annual 0711221 none 11/1622 Fed Farm Credit Bank 3133EMGX4 AAA US 299,784.00 299,784.00 300,000.00 0.125% 299,964.00 semi-annual 112420 052321 1123122 Fed Farm Credit Bank 3133EMKH4 AAA US 300,000.00 300,000.00 300,000.00 0.160% 299,838.00 semi-annual 12/1520 06/1521 12/1522 4,395,211.80 CD 6,592,261.55 local 1,444,464.95 state Description Cusfp Number Credit Rating/F DIC # Type Purchase Price Carrying Cost Maturity Amount Interest Rate Current Market Value Date Acquired Coupon Date Maturity) Due Date Fed Farm Credit Bank 3133EMML3 AAA US 500,190.00 500,190.00 500,000.00 0.120% 499,295.00semiannual 02/08/21 07/12/21 01/12123 Fed Home Ln Mtg Corp Med Term Note 3134GXFB5 AAA US 300,000.00 300,000.00 300,000.00 0.220% 299,856.00 semiannual 12/1420 06114/21 03/14/23 Fed Home Ln Bank 3130ALRG1 AAA US 299,817.00 299,817.00 300,000.00 0.1251/6 299,319.00 semiannual 042821 09/17/21 03117/23 Fed Farm Credit Bank 3133EMVP4 AAA US 299,811.00 299,811.00 300,000.00 0.125% 298,992.00 semiannual 04/2821 10/1321 04/1323 Fed Home Ln Mtg Corp 3137EAER6 AAA US 301,452.00 301,452.00 300,000.00 0.375% 300,063.00 semi-annual 12/1020 11/0520 05/0523 Fed Nag Wg Assn 3135G04Q3 AAA US 600,906.00 600,906.00 600,000.00 0.250% 598,548.00 semi-annual 04/0521 112220 052223 Fed Farm Credit Bank 3133EMKG6 AAA US 300,000.00 300,000.00 300,000.00 0.200% 299,412.00 semi-annual 12/1520 0611521 06/1523 Fed Home Ln Mtg Corp Med Term Note 3134GXHHO AAA US 300,000.00 300,000.00 300,000.00 0.220% 299,613.00 semi-annual 12/30/20 06/3021 06/3023 Fed Nat Mtg Assn 3135G05G4 AAA US 1,301,322.00 1,301,322.00 1,300,000.00 0.250% 1,295,853.00 semi-annual 07/10/20 01/1021 0711023 Fed Home Ln Mtg Corp 3137EAEV7 AAA US 600,456.00 600,456.00 600,000.00 0.250% 597,618.00 semi-annual 12/1020 022421 0824/23 Fed Home Ln Bank 3130AJXD6 AAA US 399,224.00 399,224.00 400,000.00 0.125% 398,404.00 semi-annual 08/1321 03/0821 09/08/23 Fed Home Ln Mtg Corp 3137EAEW5 AAA US 600,567.00 600,567.00 600,000.00 0.250% 597,546.00 semi-annual 072221 03/0821 0910823 Fed Farm Credit Bank 3133EL6U3 AAA US 300,000.00 300,000.00 300,000.00 0.280% 299,376.00 semi-annual 09/1620 03/1421 09/1423 Fed Fart Credit Bank 3133EMBSO AAA US 1,298,751.00 1,298,751.00 1,300,000.00 0.200% 1,291,862.00 semi-annual 0722/21 04/02/21 10/0223 Fed Home Ln Mtg Corp 3137EAEY1 AAA US 798,158.00 798,158.00 800,000.00 0.125% 794,816.00 semiannual 09/1621 04/1621 10/1623 Fed Farm Credit Bank 3133EMN81 AAA US 300,000.00 300,000.00 300,000.00 0.310% 298,731.00 semi-annual 06/3021 122921 122923 Fed Home Ln Bank 3130AKJP2 AAA US 300,000.00 300,000.00 300,000.00 0.250% 298,797.00 semiannual 1229120 06/2921 122923 Fed Nall Mtg Assn 3135GABNO AAA US 300,000.00 300,000.00 300,000.00 0.280% 299,052.00 semi-annual 1229/20 0629121 122923 Fed Nat Mtg Assn 3135GOV34 AAA US 316,302.00 316,302.00 300,000.00 2.500% 312,924.00 semi-annual 08/31/21 0_8/05/19 02/05124 Fed Home Ln Bank 3130ANSM3 AAA US 300,000.00 300,000.00 300,000.00 0.400% 298,488.00 semiannual 08/26/21 02/25/22 0625/24 Fed Form Credit Bank 3133EL5D2 AAA US 300,000.00 300,000.00 300,000.00 0.420% 298,236.00 semiannual 08/2620 0226/21 0826/24 Tennessee Valley Auth Ser E 880591CJ9 AAA US 121,500.00 121,500.00 100,000.00 6.750% 122,265.00 semiannual 03/19/09 none 11/01/25 _ _ Fed Home Ln Bank 3130ANSG6 AAA US 300,000.00 300,000.00 300,000.00 0.875% 297,162.00 semi-annual 082621 022522 06/25/26 _ _ 24,027,836.30 Denver City 8 Cnty CO Son Dist 249174SF1 AAi local 219,768.00 219,768.00 200,000.00 5.000% 210,362.00 semiannual 102620 none 12/0126 Will County IL Cmnty Zero Coupon 969078QM9 AA2 local 159,000.00 159,000.00 500,000.00 447,990.00 maturity 0625109 none 11/0127 Corpus Christi TX 22011241-7 AA2 local 204,998.00 204,998.00 200,000.00 3.352% 202,076.00 semi-annual 04/0920 none 03/0128 Waterloo LA 941647UR8 AA2 local 173,216.40 173,216.40 170,000.00 2.600% 178,302.80 semi-annual 09113/19 06/01125 0610128 Allegheny Cnty PA 01728VVN7 AA3 local 204,746.00 204,746.00 200,000.00 1.586% 197,822.00 semi-annual 08/2020 11/0120 11/01/28 St Paul MN 792882CA8 AAA local 240,000.00 240,000.00 240.000.00 2.400% 244.185.60 semi-annual 12/11/19 05/0120 05/0128 Anoka -Hennepin MN ISD#11 036303285 AAA kcal 323,613.50 323,613.50 350,000.00 2.550% 357,833.00 semiannual 01/25/19 none 02/01/30 Fed Farm Credit Bank 31331VLC8 AAA US 106,030.45 106,030.45 100,000.00 5.250% 123,271.00 semiannual 0226/10 none 042128 Fed Home Ln Mtg Corp Med Term Note 3134GWUM6 AAA US 199,500.00 199,500.00 200,000.00 0.750% 188,606.00 semiannual 10/0720 032921 092928 Fed Home Ln Bank 3130AGT21 AAA US 300,000.00 300,000.00 300,000.00 2.640% 304,716.00 semi-annual 0726119 01/2620 072629 2,466,164.40 Vestavia Hills AL 925479RY5 AAA local 202,566.00 202,566.00 200,000.00 1.870% 197,532.00 semi-annual 07/1620 0210121 02/01/32 197,632.00 46,133,368.11 11,595,898.00 US 1- 5 Years 1,838,571.40 local 616,593.00 US 6 -10 Years 197,532.00 local 10+ Years INVESTMENT SCHEDULE - Money Market Funds October 31, 2021 Description Current Market Value YTD Interest Wells Far o z Wells Fargo Government Money Market Fund $1,951,419.411 $285.43 4M I 14M 543,992.26 113.22 4M PLUS I 4M Plus 270,681.95 156.45 Grand Total Money Market Funds 1 $2,766,093.62 1 $555.10 Updated: 11/9/2021 ANL66NY^ • 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Receive October 2021 General Fund Budget Progress Report DATE: November 16, 2021 INTRODUCTION Monthly reporting of the City Budget progress to the Governing body is a recommended financial practice and often viewed positively by rating agencies. The City of Andover 2021 General Fund Amended Budget contains total revenues of $12,079,308 and total expenditures of $13,541,212 (reflects an increase of $183,076 that is carried forward from 2020 and the operating transfer of $750,000 to the Road and Bridge Capital Projects Fund). Please note the 2020 Budget includes a $1,000,000 amendment for a transfer to the Road & Bridge Fund. A decrease in the General Fund fund balance is planned with the 2021 Budget. DISCUSSION Attached is the General Fund Revenue & Expenditure Budget Summary - Budget Year 2021 reflecting year to date actual through October 2021. The following represents Administration's directives and departmental expectations for 2021: 1. Expenditure budgets while approved, expenses are to meet with the spirit that needs are fulfilled first, expansions of service and special requests are to be reviewed with City Administration before proceeding. 2. Departments are to be committed to search for the best possible prices when purchasing goods and services. 3. Departments are to be committed to continually searching out new efficiencies and to challenge the status quo of how the City provides services. 4. Departments are to be committed to searching out collaborative opportunities to facilitate efficient and cost-effective utilization of governmental assets and personnel. 5. Departments are to be committed to developing effective, consistent and ongoing communications with City residents, businesses and other stakeholders. 6. Departments are to be cognizant that services provided are subject to available revenues and should not commit to services that are not sustainable. ACTION REQUESTED Review and receive the October 2021 General Fund Budget Progress Report. submitted, CITY OF ANDOVER General Fund Budget Summary Totals Budget Year 2021 2020 2021 REVENUES Budget Oct YTD %Bud Audit Budget Oct YTD %Bud General Property Tax $ 9,392,032 $ 4,738,982 50% $ 9,303,234 $ 9,594,493 $ 4,989,624 52% Licenses and Permits 410,900 758,729 185% 892,279 436,450 724,378 166% Intergovernmental 839,694 670,492 80% 861,179 889,621 876,223 98% Charges for Services 736,210 941,158 128% 1,070,899 752,360 800,042 1060% Fines 75,250 35,514 47% 47,630 50,250 41,786 83% Investment Income 75,000 64,097 85% 148,974 75,000 31,487 42% Miscellaneous 133,850 141,175 105% 172,062 138,850 143,162 103% Transfers In 190,688 190,688 100% 190,688 212,031 212,031 100% Total Revenues $ 11 853,624 $ 7,540,935 64 % S 12,6869945 $ 12,1499055 $ 7,8189733 649/6] PUBLIC WORKS $ 2020 $ 10,253,340 78% $ 2021 $ EXPENDITURES Budget Oct YTD %Bud Audit Budget Oct YTD %Bud GENERAL GOVERNMENT 631,937 424,367 67% 496,668 675,888 399,169 59% Mayor and Council $ 108,315 $ 80,271 74% $ 95,519 $ 108,015 $ 85,153 79% Administration 227,334 156,785 69% 187,757 236,244 187,221 79% Newsletter 25,000 16,720 67% 22,156 25,000 22,687 91% Human Resources 34,100 17,740 52% 16,180 35,202 22,259 63% Attorney 200,941 146,683 73% 195,721 206,941 149,909 72% City Clerk 170,000 142,868 84% 166,221 176,206 148,280 84% Elections 99,182 58,249 59% 91,643 74,212 17,429 23% Finance 308,356 252,796 82% 294,502 320,768 272,538 85% Assessing 159,000 154,483 97% 154,483 161,000 128,829 80% Information Services 194,725 159,126 82% 187,703 213,738 155,700 73% Planning & Zoning 490,296 372,903 76% 453,133 504,204 401,554 80% Engineering 605,481 484,474 80% 566,224 631,401 496,697 79% Facility Management 640,134 386,581 60% 475,086 738,197 456,371 62% Total General Gov 3,262864 2,429,679 74% 2,906,328 3,431,128 2,544627 741/6 PUBLICSAEETY Police Protection 3,245,518 2,434,138 75% 3,114,623 3,287,046 3,287,046 100% Fire Protection 1,522,370 1,228,817 81% 1,508,852 1,663,349 1,403,238 84% Protective Inspection 507,910 423,190 83% 519,183 533,561 417,332 78% Civil Defense 29,936 14,834 50% 17,227 26,844 10,877 41% Animal Control 5,950 1,355 23% 2,347 5,950 2,757 46% PUBLIC WORKS $ 13,209,784 $ 10,253,340 78% $ 12,395,878 $ Streets and Highways 733,070 581,331 79% 686,979 788,241 671,741 85% Snow and Ice Removal 631,937 424,367 67% 496,668 675,888 399,169 59% Street Signs 235,124 185,377 79% 257,280 240,842 166,953 69% Traffic Signals 40,000 15,971 40% 23,044 40,000 27,520 69% Street Lighting 40,400 25,215 62% 34,211 40,400 27,461 68% Street Lights - Billed 180,500 111,551 62% 152,181 180,500 117,508 65% Park & Recreation 1,472,590 1,200,435 82% 1,426,232 1,600,640 1,277,606 80% Natural Resource Preservation 11,716 6,396 55% 9,821 16,883 5,926 35% Recycling 193,971 159,406 82% 228,124 233,759 205,500 88% Total Public Works 3,539,308 2,710,049 77% 3,314,540 3,817,153 22899,384 76% OTHER Miscellaneous 1,056,828 1,002,278 95% 1,003,778 806,828 754,459 94% Youth Services 39,100 9,000 23% 9.000 39.100 o non 9¢0i Total Expenditures $ 13,209,784 $ 10,253,340 78% $ 12,395,878 $ 13,610,959 $ 11,328,720 83% NET INCREASE (DECREASE) S (1,356,160) $ (2,712,505) $ 291,067 S (19461,904) $ (3,509,987) MOVE0F 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Receive October 2021 Andover Community Center Budget Progress Report November 16, 2021 101 INTRODUCTION Attached for Council review is the Andover Community Center (ACC) Budget Summary Report for Budget Year 2021. The report reflects activity through October 2021, comparative data with October 2020 and audit data reflecting the entire year of 2020. As the Council well knows, the year 2020 was a difficult year, in part because of the expansion construction, but heavily with imposed COVID restrictions shutting down the entire facility mid- March of 2020 and then finally allowed to reopen in a restricted capacity early January 2021. The ACC has now been operating for nine months since the reopening, thus making the current year (2021) activities difficult to compare with only the first three months of 2020 containing full operations. Now reporting October 2021, comparative data with 2020 is difficult to compare due to the State imposed 2020 COVID shutdowns of the facility. The actuals through October 2021 when compared to the 2021 Budget are favorable relative to revenues as we enter the fall busy season, expenditures as well are favorable. Also provided is an ACC historical perspective of actual costs dating back to 2015. This is the reporting previously provided to the ACC Advisory Commission. This report also provides history on debt service payments and the property tax levy assigned to debt and operation. ACTION REQUESTED Council is asked to review and receive the staff report and the attached reports. 13 REVENUES Charges for services Ice Rental Turf Rental Track Fieldhouse Rental Proshop Vending Advertising Total Charges for services CITY OF ANDOVER Community Center Budget Summary Totals Budget Year 2021 2020 Budget Oct YTD %Bud Audit $ 470,300 218,000 12,000 13,000 39,000 752,300 2021 Budget Oct YTD %Bud $ 208,796 44% S 361,796 $ 668,000 $ 510,357 76% - n/a - 70,000 3,782 5% - n/a 301 - 2,617 n/a 110,112 51% 133,126 270,000 164,117 61% 3,669 31% 4,394 15,000 5,667 38% 5,355 41% 6,148 16,000 5,084 32% 8,000 21% 8,000 50,000 75,752 152% 335,932 45% 513,765 1,089,000 767,376 70% Miscellaneous 140,000 68,662 49% 110,781 140,000 81,543 58% Salaries & benefits Total revenues 892,300 404,594 45% 624,546 1,229,000 848,919 69% 757,753 527,212 70% Departmental EXPENDTTUBES 49,788 2020 74,809 2021 62,798 60% Operating Budget Oct YTD %Bud Audit Budget Oct YTD %Bud Current: Salaries & benefits 629,296 419,065 67% 503,842 757,753 527,212 70% Departmental 79,100 49,788 63% 74,809 105,100 62,798 60% Operating 486,075 233,741 48% 345,588 635,197 372,201 59% Professional services 121,000 34,927 29% 129,261 154,375 57,949 38% Capital outlay 130,000 130,500 100% 100,000 Na Current 1,445,471 868,021 60% 1,153,500 1,652,425 1,020,160 62% Revenue over (under) expense (553,171) (463,427) 84% (528,954) (423,425) (171,241) 40% Other financing sources (uses) General Property Tax Levy - - n/a - 155,000 80,723 52% Investment income - 3,835 n/a 6,793 - 1,137 Na Rental / Lease Pymt 638,000 635,763 100% 635,629 638,000 634,482 99% Transfers out (300,000) (300,000) 100% (300,000) (300,000) (300,000) 100% Total financing sources (uses) 338,000 339,598 100% 342,422 493,000 416,342 84% Net increase (decrease) in fund balance $ (215,171) $ (123,829) 58% $ (186,532) $ 69.575 $ 245.101 3570G CITY OF ANDOVER, MINNESOTA Andover Community Center/ YMCA Historical Comparison Debt Service Payments 2012C GO Abatement Bonds (P+1) 2015 2016 $ 2017 $ 2018 $ 2019 $ 2020 2021 2021 $ Actual Actual 2019A GO Abatement Bonds (P+ I) Actual - Actual Actual Actual Budget Oct - YTD Revenues: 590,150 819,725 819,725 $ 1,214,906 $ 1,216,506 $ 1,213,731 Charges for services 1,211,481 $ 1,208,931 $ 1,806,131 $ 2,032,356 $ 2,032,356 Property Tax Levy Ice Rental $ 400,619 $ 405,990 $ 392,828 $ 435,716 $ 442,995 $ 361,796 $ 668,000 $ 510,357 Turf Rental - - 977,332 - 974,418 - 972,055 - 969,378 - 70,000 3,782 Track - - - - - 301 - 2,617 Fieldhouse Rental 187,007 199,286 976,966 215,089 Community Center Operations 218,667 220,225 133,126 270,000 164,117 Proshop 9,258 9,412 9,247 8,606 155,000 9,680 $ 4,394 15,000 5,667 Vending 9,279 8,588 972,055 9,182 969,378 7,470 t,977 870 8,427 2 105,229$ 6,148 16,000 5,084 Advertising 31,758 26,450 38,819 34,000 40,850 8,000 50,000 75,752 Charges for services 637,921 649,726 665,165 704,459 722,177 513,765 1,089,000 767,376 Miscellaneous 174,788 136,552 136,149 142,768 131,386 110,781 140,000 81,543 Total revenues 812,709 786,278 801,314 847,227 853,563 624,546 1,229,000 848,919 Expenditures: Current: Salaries & benefits 439,304 451,332 481,926 501,108 533,044 503,842 757,753 527,212 Departmental 74,949 77,945 65,612 76,448 66,570 74,809 105,100 62,798 Operating 388,492 364,935 364,242 352,067 330,084 345,588 635,197 372,201 Professional services 142,602 106,381 125,034 104,076 77,818 129,261 154,375 57,949 Capital outlay - 47,859 4,900 11,442 39,888 100,000 Current 1,045,347 1,048,452 1,041,714 1,045,141 1,047,404 1,153,500 1,652,425 1,020,160 Revenue over under expenditures (232,638) (262,174) (240,400) (197,914) 193,841) (528,954)423 425 171 241 Other financing sources (uses) General Property Tax Levy - - - - - - 155,000 80,723 Investment income (1,078) 2,190 2,779 5,780 16,107 6,793 - 1,137 Rental/Lease Pymt 638,220 640,303 641,691 637,150 636,803 635,629 638,000 634,482 Transfers out (300,000) (300,000) (300,000) (300,000) (300,000) (300,000) (300,000) (300,000) Total financing sources (uses) 337,142 342,493 344,470 342,930 352,910 342,422 493,000 416,342 Net increase (decrease) in fund balance 104,504 80,319 104,070 145,016 159,069 (186,532) 69,575 245,101 Fund balance (deficit) - January I (48,364) 56,140 136,459 240,529 385,545 544,614 358,082 358,082 Fund balance(defiicit)- December 31 $ 56,140 $ 136,459 $ 240,529 $ 385,545 $ 544,614 $ 358,082 $ 427,657 $ 603,183 Fund Balance Detail: FB - Replac Res for Common Space $ 143,702 $ 154,449 $ 179,283 $ 173,560 $ 200,606 $ 190,067 $ 215,067 $ 215,067 FB - Unassigned (87,562) (17,990) 61,246 211,985 344,009 168,015 212,590 388,116 $ 56,140 $ 136,459 $ 240,529 $ 385,545 $ 544,614 $ 358,082 $ 427,657 $ 603183 Debt Service Payments 2012C GO Abatement Bonds (P+1) $ 1,214,906 $ 1,216,506 $ 1,213,731 $ 1,211,481 $ 1,208,931 $ 1,215,981 $ 1212,631 $ 1,212,631 2019A GO Abatement Bonds (P+ I) - 590,150 819,725 819,725 $ 1,214,906 $ 1,216,506 $ 1,213,731 $ 1,211,481 $ 1,208,931 $ 1,806,131 $ 2,032,356 $ 2,032,356 Property Tax Levy 2012C GO Abatement Bonds $ 975,632 $ 977,332 $ 974,418 $ 972,055 $ 969,378 $ 976,780 $ 973,263 $ 973,263 2019A GO Abatement Bonds - - - - - 1,001,090 976,966 976,966 Community Center Operations 155,000 155,000 $ 975,632 $ 977,332 $ 974,418 $ 972,055 $ 969,378 $ t,977 870 $ 2 105,229$ 2,105,229 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER. MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrato FROM: Lee Brezinka, Finance Manager SUBJECT: Approve Contract for School Liaison/Anoka-Hennepin School District #I I DATE: November 16, 2021 INTRODUCTION Annually the City of Andover and the Anoka -Hennepin School District #11 negotiate a contract for the purchase of law enforcements services (police liaisons). DISCUSSION The attached contract has been revised and reviewed by Administration, City Attorney and the Anoka County Sheriffs Office. BUDGETIMPACT The contract provides for a payment from the School District to the City of Andover in the amount of $106,465.36, a two percent (2%) increase over last year. This revenue is used to offset the total cost of the City's contract with the Anoka County Sheriff s Department. ACTION REQUESTED The Andover City Council is requested to approve the attached contract. Respectfully submitted, �zc_ -� - Lee Brezinka Attachment: Contract MEMORANDUM OF UNDERSTANDING For School Resource and Prevention Program Officer Services Between the Anoka -Hennepin School District No. 11 the City of Andover, and the Anoka County Sheriff's Office 2021-2022 PURPOSE. The purpose of this Memorandum of Understanding is to address the need for the presence of licensed peace officers to provide specific services/roles to the Anoka Hennepin School District No. I 1 (hereafter referred to as "District') schools and establish a mutually beneficial framework that both schools and law enforcement can work within to achieve shared goals. The intent is to establish and delineate the mission of a School Resource Officer/Prevention Program, herein referred to as the School Resource Officer (SRO) Program, as a joint cooperative effort between the District, the City of Andover (hereafter referred to as "City") and the Anoka County Sheriff s Office, (hereafter referred to as "ACSO"), representing the designated law enforcement agency. The partnership is intended to facilitate effective, timely communication and coordination of efforts for both the District and the law enforcement agencies to promote a safe and positive learning environment and decrease the number of youth formally referred to the juvenile justice system. Additionally, it clarifies roles and expectations and formalizes relationships between the participating entities to foster an efficient and cohesive program that will build a positive relationship between officers, school administrators/staff and students. GOALS. The primary goals of the SRO Program are 1) to promote positive and supportive school climates and 2) to create and maintain safe and secure school environments. To promote positive and supportive school climates, the partnership will collaborate to increase law-related education, expand school safety and crime prevention efforts, reduce conflict, and support effective interventions for students. To create and maintain safe and secure school environments, the partnership will collaborate to reduce and prevent crime, violence, victimization, and fear in and around schools, and minimize student involvement with the juvenile and criminal justice systems. It is the responsibility of school administrators to facilitate effective communication to all school staff and students regarding SRO program goals and responsibilities. ROLES. The SRO program is unique to the community, based on input from the District, school administration, teachers, students, and community members. The program is designed to fulfill three overall roles: 1. Law Enforcement 2. Fostering Positive School Climate / Crime Prevention 3. Law -Related Educator Law Enforcement Role — SROs are responsible for law enforcement incidents occurring at the school. Parents, students, teachers and other school personnel should bring complaints about student non- criminal misbehavior to the school principal and/or designee, rather than the SRO. Criminal activity should be reported to the SRO for investigation. The SRO will keep school officials appraised of investigations in the school when possible. While law enforcement is the role of SROs, officers responding to an incident or consulting with school officials are encouraged to use their discretion in determining the best course of action, especially when using alternatives to arrest. However, the SROs discretion to act remains the same as that of any other peace officer. SROs may also serve as members of school threat assessment teams and assist in monitoring students as well as determining the need, if any, for law enforcement action. Fostering Positive School Climate / Crime Prevention — One of the primary roles SROs fulfill is fostering a positive school climate through relationship building and crime prevention. Officers will engage in various activities, in consultation with school administration, teachers, and students, and should strive to build a school culture of open communication and trust between and among students and adults. Officers will focus on getting to know students, serving as a role model, and working with teachers and administrators to identify students who may be facing challenges and need additional resources or attention to be successful in school. Crime prevention activities include foot patrols, monitoring previous crime locations, speaking to teachers about reducing the opportunity for crimes to occur, analyzing possible crime patterns, investigating crimes, and general patrol efforts. SROs are critical members of the school Building Crisis Teams for emergency preparation and planning. Law -Related Educator — SRO / Prevention Program Officers should participate in the school community by becoming a member of the educational team where appropriate, and by representing the law enforcement community to build positive relationships with youth, their families, and school staff. Whether talking to students in the hallway or delivering a presentation in the classroom, SROs are embedded in the education fabric within the school. SROs are expected to be proactive in creating and taking advantage of educational situations, and school administrators are encouraged to leverage this resource. 1. OFFICER EMPLOYED BY CITY. City shall employ (or assign), in accordance with applicable state statutes, a police officer(s) to serve as School Resource or Prevention Program Officer(s) in District schools. The selection or assignment of such officers shall be done by the City in consultation with the ACSO and principals in the area or City covered by this Agreement. City shall assume all obligations and payments with regard to the SRO's salary. District will reimburse City as defined in paragraph 15 of this Agreement. 2. TERM OF AGREEMENT. The term of this Agreement shall be from July 1, 2021 to June 30, 2022, renewable each year unless terminated by either party as defined in paragraph 14. 3. ADMINISTRATION RESPONSIBILITIES. Law enforcement services rendered to District shall be at the sole direction of the ACSO. Standards of performance, discipline of the officer assigned, and other internal matters shall be under the authority of the ACSO. Upon request, the District shall provide the ACSO with an appraisal of the services received. The ACSO shall provide the District with a list of services provided at the elementary level, Prevention Program schedules, and the name of the officer(s) providing the service. 4. LEVEL OF SERVICE. The SRO will respond to emergency calls within the boundaries of the City and attend police training and special duties as assigned by the ACSO while fulfilling the requirements of this Agreement. Time spent on emergency calls, police training, etc., shall not be considered time spent as a School Resource or Prevention Program officer. 5. SCHOOL CALENDAR. The District shall provide the ACSO with a school calendar. SRO services will be provided during regular school hours in the school District on all student contact days. Time in excess of eight hours per day shall be paid according to the SRO's salary arrangement with the ACSO, provided such additional time has been approved in advance by ACSO and District. Blanket approvals will not be accepted. District shall reimburse City for said excess SRO time within 30 days of receipt of City's request for payment. The ACSO will notify District of SRO absences and plan for coverage when the SRO is out of the building. 6. DUTIES OF OFFICER. The basic duties of the SRO are to help provide a safe and secure learning environment, foster a positive school climate, reduce/prevent crime, serve as an educational resource, and serve as a liaison between the school and the law enforcement agency. Specific daily assignments to accomplish this will vary by school. The SRO, school principal, and District Coordinator will meet periodically to discuss plans and strategies to address specific issues or needs that may arise. SRO's may respond to calls to all schools in the city of Andover, even though they may be based primarily at one school in the City. Basic duties of the SRO will include but are not limited to: 1. To enforce criminal law and protect students, staff, and public at large against criminal activity. 2. Foster mutually respectful relationships with students and staff to support a positive school climate. 3. Provide information concerning questions about law enforcement topics to students and staff. 4. Provide classroom instruction on a variety of topics including but not limited to, law enforcement practices, conflict resolution, personal and school safety strategies, crime trends, and crisis response. 5. Handle initial police reports of violent crimes committed on campus. 6. Take enforcement action on criminal matters when appropriate. 7. Coordinate investigative procedures between police and school administrators. 8. Prepare lesson plans as necessary for the instruction provided. 9. In conjunction with school administrators, building crisis teams, and the District Emergency Management Coordinator, SROs should be an active participant in planning emergency drills and assisting with the facility assessment process utilizing the District Threat and Hazard Identification Risk Assessment (THIRA) to help analyze the physical safety of school facilities. 10. Prevention Program Officers serving elementary schools will present an approved prevention program, which may be a part of the fifth grade health curriculum. 11. Collect data on SRO activities (arrests, citations, etc.) 7. SRO ROLE IN SCHOOL POLICY VIOLATIONS. School administrators and teachers are responsible for school discipline. Although SROs are expected to be familiar with the District code of student conduct, the rules of individual schools, and their application in day -today practice, SROs should not be involved with the enforcement of school rules or disciplinary infractions that are not violations of law. SROs should not intervene unless the situation directly affects an imminent threat to the health, safety, and security of the student or another person in the school. 8. PRIVACY OF PUPIL RECORDS. Pursuant to the District's Protection and Privacy of Pupil Records Policy and consistent with the requirements of the Family Educational Rights and Privacy Act and the Minnesota Government Data Practices Act, police officers shall be deemed to be school officials when performing the duties and responsibilities of the SRO. As such, the SRO and the ACSO certify and agree that all data created, collected, received, stored, used, maintained, or disseminated by the SRO must comply with the Family Educational Rights and Privacy Act and the Minnesota Government Data Practices Act. 9. CLOTHING, EQUIPMENT, AND SUPPLIES. The ACSO shall provide any required clothing, uniforms, vehicle, necessary equipment and supplies for the SRO to perform law enforcement duties. District shall provide SRO with a private, lockable office, telephone, and supplies necessary for the officer to perform required duties as specified in paragraph 6 of this Agreement. 10. TRAINING. The SRO shall receive such training as is necessary to permit the SRO to effectively advance the school's educational mission in the context of his/her duties as SRO and ensure a smooth transition into the educational setting. Prior to appointment to an SRO position, the SRO will complete either the Minnesota Homeland Security & Emergency Management; School Safety Center standardized Basic SRO Training, or the NASRO Basic SRO course. Both courses are designed to prepare officers to work in an educational environment and maximize effectiveness in the delivery of law enforcement services in schools. If courses are not available prior to appointment, training should be completed within 12 months of appointment. 11. DISTRICT SRO MEETINGS. Upon appointment, the District will provide new SROs with District Orientation to deliver training related to District policies and procedures, technology access, security cameras, keys/fobs, and District crisis management planning. The District will also provide annual orientation training in the fall, prior to school beginning, and bi- monthly meetings to discuss school specific issues and SRO concerns and/or recommendations. 12. SCHOOL RESOURCE OFFICER DISTRICT COORDINATION. The District Emergency Management Coordinator will be the primary contact for SROs at the District. 13. SCHOOL BASED LAW ENFORCEMENT DATA COLLECTION. Law enforcement agencies should submit an annual SRO activity report at the end of the school year to the District Emergency Management Coordinator. The report should include descriptions of all activities engaged in by the SRO, including classroom presentations, meetings (with staff, parents, committees), incidents or calls for service, searches, arrests, citations, and other referrals to the juvenile justice system that occur on school grounds, school transportation or during school sponsored or school sanctioned events. 14. TERMINATION. Any party may terminate this Agreement upon 30 days prior written notice of such termination. All payment due hereunder shall be prorated in the event of such termination. 15. DURATION AND COST. For and in consideration of the provision of SRO and the Prevention Program Officer services in accordance with the terms of this MOU, District shall pay City the sum $106,465.36, plus any additional compensation pursuant to paragraph 5 of this Agreement. With the exception of those payments covered under paragraph 5 of this Agreement, request for payment should be submitted by June 1, 2022 of the fiscal year, which the District shall pay within 30 days of receipt of said request. 16. INDEMNIFICATION. The ACSO agrees to defend, indemnify and hold harmless the City and the District, their agents, officials, employees and representatives from any and all claims, causes of action, lawsuits, damages, losses or expenses, including attorney fees, arising out of or resulting from the duties of the SRO pursuant to the terms of this Agreement. 17. SERVICE TO SCHOOLS. The following secondary school(s) shall receive SRO services as a result of this Agreement: Andover High School Oak View Middle School The following elementary school(s) shall receive Prevention Program services as a result of this Agreement: Andover Elementary School Crooked Lake Elementary School Rum River Elementary School 18. SCOPE. It is agreed that the entire agreement of the parties is contained herein and that this agreement supersedes all oral and written agreements and negotiations between the parties relating to the subject matter hereof. IN WITNESS WHEREOF, the parties have hereunder to set their hands. City of Andover: Signed By Date: Anoka -Hennepin School District No. 11: Signed By Title: ADMINISTRATION INFORMATION FORM CONTACTS AT THE SCHOOL DISTRICT District Administration Greg Cole Chief Operations Officer Anoka -Hennepin School District Educational Service Center 2727 N Ferry Street Anoka, MN 55303 763-506-1175 School Administration Tim Feine, Principal Gary Lundeen, Principal Mark VanVoorhis, Principal Sam Anderson, Principal Jeff Clusiau, Principal Payment Procedures Andover High School Oak View Middle School Andover Elementary School Crooked Lake Elementary Rum River Elementary Pursuant to paragraph 15 of the agreement, the City should submit a bill to: Anoka -Hennepin School District Educational Service Center ATTN: Greg Cole, Chief Operations Officer 2727 N Ferry St Anoka, MN 55303 gre .cole ,ahschools.us 763-506-8401 763-506-5601 763-506-1701 763-506-2101 763-506-8201 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members COPY: Jim Dickinson, City Administrat r Joe Janish, Community Developm t ' ector ? 9 FROM: Peter Hellegers, City Planner SUBJECT: Approve Resolution Approving the Classification and Sale of Tax Forfeited Property — PIN 17-32-24-32-0022 - Planning DATE: November 16, 2021 INTRODUCTION The City has received notice from Anoka County that a parcel of land within the city has been forfeited due to delinquent taxes. The City under Minnesota Statute, Section 282.01 must approve the classification and sale of tax forfeited property within their jurisdiction. DISCUSSION The property being considered for sale is located at 3961 South Enchanted Drive. A location map is attached for your review. The property is smaller than the R-1 zoning district minimum lot size and has a smaller lot width than the required minimum in that district. Staff has evaluated the property and has determined it would be in the city's best interest to classify the property as non - conservation and approve the sale as the property has already been developed with a single-family home and there is no public use for the property. ACTION REQUESTED The Council is asked to approve the attached resolution approving the classification and sale of the land forfeiture property located at 3961 South Enchanted Drive, PIN 17-32-24-32-0022. Respkeg s b itted, AkZ- Peter City Planner Attachments Resolution Location Map CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO R A RESOLUTION APPROVING THE CLASSIFICATION AND SALE OF FORFEITED PROPERTY PID# 17-32-24-32-0022 IN THE CITY OF ANDOVER, ANOKA COUNTY, MINNESOTA LEGALLY DESCRIBED AS: (See Exhibit A) WHEREAS, Minnesota Statute 282.01 requires the governing body of a municipality to approve the classification and sale of forfeit parcels that lie within their jurisdiction; and WHEREAS, the City Council has no interest in acquiring the subject property for any purposes as provided by Minnesota Statute 282.01. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby approves the classification and sale of the subject land forfeiture property. Adopted by the City Council of the City of Andover on this 16' day of November 2021. ATTEST Michelle Hartner, Deputy City Clerk CITY OF ANDOVER Sheri Bukkila, Mayor EXHIBIT A 17-32-24-32-0022 THAT PRT OF NW '/4 OF SW '/4 OF SEC 17 TWP 32 RGE 24 DESC AS FOL: COM AT PT ON N LINE OF SD 1/4 1/4, 234.41 FT E OF NW COR OF SD'/4'/4, TH S 7 DEG 37 MIN 32 SEC E 129.04 FT, TH SWLY ON CUR TO RT HAV RAD OF 70 FT, 120.34 FT, TH N 89 DEG 07 MIN 32 SEC W ON LINE PRLL/2 SD N LINE 73.95 FT, TH SWLY ON CUR TO LFT HAVE RAD OF 73 FT, 115.78 FT, TH S ON LINE PRLL/W & 33 ELY OF W LINE OF SD 1/4 1/4, 266.13 FT, TH SELY ON CUR TO LFT HAVE RAD OF 70 FT, 121.77 FT, TH N 80 DEG 20 MIN E 104.96 FT, TH ELY ON CUR TO RT HAV RAD OF 232 FT, 60.74 FT, TH N 89 DEG 30 MIN E 267.12 FT, TH SELY ON CUR TO RT HAV RAD OF 73 FT, 114.93 FT TO PT 33 W OF E LINE OF SD 1/4 1/4., TH S 0 DEG 17 MIN 53 SEC E, 278.79 FT, TH SWLY ON COR TO RT HAV RAD OF 73 FT, 117.64 FT, TH N 87 DEG 57 MIN 53 SEC W, 231.41 FT, TH WLY ON CUR TO LFT HAV RAD OF 255 FT, 89.75 FT, TH S 71 DEG 52 MIN 07 SEC W 83.59 FT, TH WLY ON CUR TO RT HAV RAD 409 FT, 127.30 FT, TH S 89 DEG 42 MIN 07 SEC W 107 FT TO POB, TH CONT S 89 DEG 42 MIN 07 SEC 119.99 FT +OR- TO W LINE OF SD '/41/4, 120 FT, TH S PRLL/W SD W LINE TO 274.45 FT TO POB, EX RD SUBJ TO EASE OF REC 17-32-24-32-0022 - Andover ,a M M DR NW Parcel Information: Approx. Acres: 0.62 Owner Information: 17-32-24-32-0022 Commissioner: SCOTT SCHULTE 3961 SOUTH ENCHANTED DR NW ANDOVER F{ MN 55304 Plat: Anoka County GIS County GIS 1:1,2001Date: 5/6/20215/6/2021 Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search, appraisal, survey, or for zoning verification. NL6 or Tax Forfeit Parcel: 17-32-24-32-0022 Date Created November 2, 2021 Disclaimer. The provider makes no representation or warranties with respect to the reuse o/ this data. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrat FROM: Joe Heidelberger, Assistant Building Mcial SUBJECT: Approve City Code Amendment to Title 9: Building Regulations, Chapter 4: Swimming Pools, Spas and Hot Tubs and Summary Ordinance for Publication Building DATE: November 16, 2021 DISCUSSION The Building Department recently discovered that City Code 9-4-3 was inconsistent with the requirements of the Minnesota State Building Code relative to swimming pool permit requirements. In addition, while looking at this section the Building Department discovered a discrepancy between the City Code and how the Building Department has historically been enforcing City Code 9-4-5-A-2 relative to release mechanisms on swimming pool access barriers. In response, the Building Department is proposing an amendment to the City Code to address these issues of consistency. Please see attached for a resolution containing proposed amendment language and a summary ordinance for publication. Please note that the proposed amendments if adopted would not create a substantial change in policy. ACTION REQUESTED The City Council is requested to approve the City Code amendment and summary ordinance for publication. 5eLct 1 sub itled,�eidelberger Assistant Building Official Attachments Resolution Summary Ordinance for Publication CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. XX THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY ORDAIN AS FOLLOWS: AN AMENDMENT TO CITY CODE TITLE 9: BUILDING REGULATIONS, CHAPTER 4: SWIMMING POOLS, SPAS AND HOT TUBS City Code 9-4-3: PERMIT AND COMPLIANCE REQUIRED: No person shall construct, alter or renovate a swimming pool without an approved building permit. Permits are required for swimming pools that exceed 5,000 gallons capacity or we k�adred (200square feet iR area and a 24 -inch depth. All swimming pools that require a permit shall comply with the access barrier requirements as stated in Section 9- 4-5 of this chapter. City Code 9-4-5-A-2: All outdoor points of entry through the access barrier or fence into the swimming pool area shall be equipped with self-closing and self -latching devices. The release mechanism for the gate of the access barrier is required to be a minimum of 60 -inches (60") above grade on either side of the access barrier. If the release mechanism is less than 60 -inches (60") above grade, it must be on the pool side of the gate, at least four -inches (4") below the top of the gate, and the gate and access barrier or fence shall have no opening greater than half -an -inch (0.5") within eighteen -inches (18") of the release mechanism. Openings through or below the access barrier shall not allow the passage of a 4 -inch diameter sphere. All other Titles, Chapters and Sections of the City Code shall remain as written and adopted by the Andover City Council. Adopted by the City Council of the City of Andover this 16th day of November 2021. ATTEST: CITY OF ANDOVER: Michelle Hartner, City Clerk Sheri Bukkila, Mayor CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. XX SUMMARY AN ORDINANCE ORDAINING AN AMENDMENT TO CITY CODE TITLE 9: BUILDING REGULATIONS, CHAPTER 4 SWIMMING POOLS, SPAS AND HOT TUBS STATUTORY AUTHORIZATION AND POLICY Statutory Authorization This ordinance amendment is adopted pursuant to the authorization and policies contained in Minnesota Statute 412. Policy The purpose of the Ordinance is to protect the public health, safety, morals and welfare of residents of the City of Andover. The amendment addresses issues of consistency between the existing City Code the requirements of Minnesota State Building Code relative to swimming pool permit requirements, as well as addresses discrepancies in requirements for release mechanisms on swimming pool access barriers. GENERAL PROVISIONS AND DEFINITIONS Jurisdiction The provisions of this ordinance shall apply to the City of Andover. Enforcement The City Administrator or his/her designee shall have the authority to enforce the provisions of this ordinance. Interpretation Interpretation of the provisions of this ordinance shall be held to be the minimum requirements and shall be liberally construed in the favor of the governing body. A printed copy of this ordinance is available for inspection by any person during regular hours of the City Clerk. Adopted by the City Council of the City of Andover on this 16th day of November 2021. ATTEST: CITY OF ANDOVER Michelle Harmer, Deputy City Clerk Sheri Bukkila, Mayor ND OVE: 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 . WWW.ANDOVERMN.GOV TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Harmer, Deputy City Clerk SUBJECT: Approve Used Vehicle Sales Business License/3138 162"a Lane NW DATE: November 16, 2021 INTRODUCTION James Aboge, ABJ & Son Auto LLC has applied for a Used Vehicle Sales Business License. DISCUSSION The applicant will be a tenant at the subject property and will operate a used vehicle sales business. The applicant is a state licensed used vehicle sales dealer. The appropriate application fee has been paid. A Condition Use Permit was approved at 3138-162"d Lane NW on September 16, 2014. (See attached resolution R073-14) There is currently four other city licensed tenants at this property. ACTION REQUIRED The City Council is requested to approve the above license for the period November 17, 2021 through December 31, 2022. Respectfully submitted, Michelle Harmer Deputy City Clerk Attach: License application Resolution R073-14 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Used Vehicle Sales Business License Application Required Documents: _-&- Completed Application Form -f Vehicle Sales License Fee: $105.00 A Copy of Current Photo Identification ,or Copy of State Dealers License ✓ • Workers Compensation Form pe �N Completed Minnesota Vehicle Dealer License Commercial Location Checklist &et671 Z; -Yte f Copy of Verification of Property Lease N Person Applying For License: First Name:, �M (% S Middle Name 92W Si DC Last Name a 0 4 i= Home Address Email City _ Home Phone Date of Birth: State Zip Business Phone Drivers License No. Property Owner Information: LL t First Name_XUEL_ ,Qo-p�(T�1vliddle Name Last Name Home Address ` t'3-7 14A NW Email City_ State VOJ Zip ST 30 Home Phone Business Phone � (a--% 03q5'26 If there are multiple property owners attach complete information for each owner. Business Information: Business Name G Business Address 313-9 49-" tN tiW 5Ti 4 Email City A-rjl o l� Fi'� State )N Zip Minnesota Business ID No. �g / State of Minnesota Dealership License No. j)k12-4(0 3S--? I (We) agree to operate such business in accordance with the laws of Minnesota and the ordinances of the City of Andover. The foregoing statements are true and correct to the best of my knowledge and belief and I understand that providing false, incomplete or inaccurate information may be cause for denial of my license. In addition, I understand the following: Information in this application is classified as public data and will be provided to the public upon request. Licenses expire on December 31' of each year. Payment of annual licensing fee shall be sufficient to renew license unless other action under the City Code is taken by the City. Lack of payment of annual licensing fee shall be cause for revocation of license. I understand that a background check will be conducted as a part of the application process. .. Signature Date 60 Day date 1 120 Day date STATE O F MINNESOTA Dealer License Certificate DEALER NUMBER: Name: Address: Additional Location: DLR40357 ABJ & SON AUTO LLC 3138 162ND LN NW STE 1 ANDOVER MN 55304-4990 Owners/Officers JAMES BABAJIDE ABODE EXPIRATION: Dealer Type: l 31 -May -2022 Used { CITY OF ANDOVER COUNTY OF ANOKA ® STATE OF MINNESOTA RES. NO. R073-14 A RESOLUTION APPROVING CONDITIONAL USE PERMIT FOR AN INCREASE IN THE NUMBER OF USED VEHICLE SALES ON PROPERTY LOCATED AT 3138 162"n LANE NW LEGALLY DESCRIBED AS THE EAST 150 FEET OF THE WEST 400 FEET OF THE SOUTH 433 FEET OF THE NORTH 2184.99 FEET OF THE WEST HALF OF THE NORTHWEST QUARTER OF SECTION 16 TOWNSHIP 32 RANGE 24, ANOKA COUNTY MINNESOTA, EXCEPT ROAD, SUBJECT TO EASEMENTS OF RECORD. WHEREAS, the applicant has received approval of a conditional use permit to allow used vehicle sales on the subject property; and WHEREAS, Resolution R055-11 limited the number of used vehicle sales licenses to one license and limited the number of vehicles that could be displayed on the subject property to five vehicles; and WHEREAS, Resolution R042-12 limited the number of used vehicle sales licenses to five licenses and limited the number of vehicles that could be displayed on the subject property to twenty-five vehicles; and WHEREAS, the applicant has requested an amendment to the approved conditional use permit to allow for an additional two used vehicle sales licenses to be issued for the subject property; and WHEREAS, the Planning Commission finds the request would not have a detrimental effect upon the health, safety, and general welfare of the City of Andover, and; WHEREAS, the Planning Commission recommends to the City Council approval of the conditional use pernut request, and; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover has received the recommendation of the Planning Commission and approves used vehicle sales on the subject property subject to the following: 1. The applicant shall obtain approval of all additional vehicle sales licenses from the City Council as required by City Code 3-8. 2. There shall be no more than seven used vehicle dealer licenses allowed for the property. 3. All vehicle sales dealers licensed to operate on the subject property shall comply with all state requirements for motor vehicle dealers and must maintain current state and city licenses. ® 4. Each vehicle sales dealer shall be required to have at least five parking stalls for display, either indoors or outdoors. The display area is designated for the exclusive use of each dealership and shall be distinguished from any other business' inventory. 5. The hours of operation shall be limited to Monday through Saturday between the hours of 6:00 am and 9:00 pm. ® 6. Any sign that no longer identifies a current business on the property must be removed within one month of the business vacating the property. 7. Any vehicle that is not operable shall not be visible from public streets and shall not be stored outdoors for more than 48 hours. 8. Trash containers shall be screened, stored within an enclosure or stored inside a building as required by the City Code. 9. This resolution supersedes Resolution No. R042-12 adopted by the City Council on April 17, 2012. 10. The applicant shall provide or arrange for City access to the property for purposes of inspection upon request during normal business hours, and without unreasonable delay. 11. Customer parking on the site plan shall be the parking stalls along the west boundary along the westerly entrance. 12. Signage will be added that is visible from 162°a Lane that will meet with state dealer licensing requirements. Sign request will be made through a regular city sign permit request. ® 13. Warehouse building and entrances will be painted within one year from the date of Conditional Use Permit Approval. u Adopted by the City Council of the City of Andover on this 16a` day of September, 2014. CITY OF ANDOVER ATTEST: chael R. GaKache, Mayor Mic elle Harmer, Deputy City Clerk 2 CITY OF -1191L ,NDOVER1911$r 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Approve LMCIT Liability Coverage November 16, 2021 INTRODUCTION The League of Minnesota Cities Insurance Trust (LMCIT) requests that participating cities annually decide whether or not to waive the statutory tort liability limits established by Minnesota Statutes 466.04. DISCUSSION Attached is the "LMCIT Liability Coverage — Waiver Form" provided by the LMCIT, which provides a description of the options available to the City of Andover. Currently the City of Andover DOES NOT WAIVE the monetary limits on municipal tort liability established by Minnesota Statutes 466.04. Finance is recommending continuing with past practice. BUDGETIMPACT No budget impact if the City does not waive limits. ACTION REQUESTED The Andover City Council is requested to not waive the monetary limits on tort liability established by Minnesota Statutes 466.04. 7ick fully submitted, inson Attachment LMC LEAGUE of MINNESOTA CITIES LIABILITY COVERAGE — WAIVER FORM Members who obtain liability coverage through the League of Minnesota Cities Insurance Trust (LMCIT) must complete and return this form to LMCIT before the member's effective date of coverage. Return completed form to your underwriter or email to nstech� The decision to waive or not waive the statutory tort limits must be made annually by the member's governing body, in consultation with its attorney if necessary. Members who obtain liability coverage from LMCIT must decide whether to waive the statutory tort liability limits to the extent of the coverage purchased. The decision has the following effects: • If the member does not waive the statutory tort limits, an individual claimant could recover no more than $500,000 on any claim to which the statutory tort limits apply. The total all claimants could recover for a single occurrence to which the statutory tort limits apply would be limited to $1,500,000. These statutory tort limits would apply regardless of whether the member purchases the optional LMCIT excess liability coverage. If the member waives the statutory tort limits and does not purchase excess liability coverage, a single claimant could recover up to $2,000,000 for a single occurrence (under the waive option, the tort cap liability limits are only waived to the extent of the member's liability coverage limits, and the LMCIT per occurrence limit is $2,000,000). The total all claimants could recover for a single occurrence to which the statutory tort limits apply would also be limited to $2,000,000, regardless of the number of claimants. • If the member waives the statutory tort limits and purchases excess liability coverage, a single claimant could potentially recover an amount up to the limit of the coverage purchased. The total all claimants could recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased, regardless of the number of claimants. Claims to which the statutory municipal tort limits do not apply are not affected by this decision. LEAGUE OF MINNESOTA CITIES 145 University Avenue West PH: (651) 281-1200 FX: (651) 281-1298 INSURANCE TRUST St. Paul, Minnesota 55103 TF: (800) 925-1122 www.Imc.org LMCIT Member Name: City of Andover Check one: F]The member DOES NOT WAIVE the monetary limits on municipal tort liability established by Minn. Stat. & 466.04. F]The member WAIVES the monetary limits on municipal tort liability established by Minn. Stat. & 466.04, to the extent of the limits of the liability coverage obtained from LMCIT. Date of member's governing body meeting: Position: )OVE 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55. FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: CC: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Commander Paul Lenzmeier - Anoka Sheriff's Office Anoka County Sheriff s Office Monthly Report - Sheriff November 16, 2021 INTRODUCTION Commander Paul Lenzmeier from the Anoka County Sheriffs Office will be present to provide the Council and the citizens of Andover with an update on law enforcement activities within the City. DISCUSSION To be verbally presented. ACTION REQUIRED For Council information. Respectfully submitted, Commander Paul Lenzmeier Anoka County Sheriffs Office 17• 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers CC: Jim Dickinson, City Adminis at Joe Janish, Community Develo ment rector1l FROM: Jake Griffiths, Associate Planner SUBJECT: Hearing to Consider Order of Abatement — 2863 South Coon Creek Drive NW — Planning DATE: November 16, 2021 BACKGROUND In January 2020, the Andover Fire Department responded to a house fire at 2863 South Coon Creek Drive NW. The Fire Department successfully prevented a total loss of the dwelling, however, there was still severe damage rendering the dwelling uninhabitable. In response, former Fire Chief Jerry Streich declared the property uninhabitable and posted a sign to the property stating, "Do Not Occupy". Upon responding to this incident, the Fire Department observed many violations of the Andover City Code and Minnesota State Building Code and reported these issues to the City of Andover Building Department and Code Enforcement. In response to these potential violations, Chief Building Official Fred Patch sent a courtesy letter to the property owners on April 10, 2020 requesting that they apply for building permits for the restoration of their property and create a workplan to obtain compliance with City Code. Around this time the COVID- 19 pandemic intensified and made any enforcement action on this case practically impossible. Regardless, a contractor obtained building permits for restoration of the property on September 25, 2020 and City staff waited for work to begin on the property. Between September 2020 and May 2021 progress on the restoration of the dwelling was slow with no inspections having been conducted during this time period. On May 18, 2021 City staff met with the general contractor on site to review the progress they had made. At that time, it appeared as though the condition of the exterior of the property had begun to significantly deteriorate. City staff were assured by the contractor that restoration work would quickly begin and waited to start any enforcement action to see if progress could be made. By July 2021 there had still not been any building permit inspections scheduled for restoration of the property. Due to the lack of progress, City staff inspected the property on July 16, 2021 and found it to be in violation of City Code Sections 12-4-6-A, 12-6-6-A-3, 12-9-11, 12-13-3-A, 12 -13 -8 -F -6,4-1-2-E, 4-1- 2-H, 4-1-2-I, 4-1-2-J, 4-2-4-A, 9-8A-5 and 9 -8A -10-F. Copies of relevant City Code sections are attached for your review. In response, a Compliance Order was sent to the property owners on July 16, 2021. On July 26, 2021 City staff conducted a re -inspection of the property, found it to remain in violation of City Code, and mailed Compliance Order 42 to the property owners on July 27, 2021. On August 6, 2021 City staff conducted a re -inspection of the property, found it to remain in violation of City Code, and requested the City Attorney to send a legal letter to the property owners. On August 10, 2021 a legal letter was sent to the property owners from the City Attorney. On August 16, 2021 Dmitry & Vitaliy Velichko came to Andover City Hall to discuss the situation and were told to come up with a workplan to obtain compliance and provide that workplan to City staff for review by August 23, 2021. City staff did receive a workplan and had several discussions with the property owners on the corrective actions needed, City Code requirements and deadlines for compliance. This included a meeting with the property owners at their property on August 27, 2021 where City staff walked through property with the property owners and directly pointed out City Code violations that needed to be addressed. On August 30, 2021 a letter was sent to the property owners confirming the terms of their workplan. As part of their workplan, several of the City Code violations were agreed to be corrected by November 1, 2021 and the remaining violations would be corrected by December 6, 2021. The items that needed to be completed by November 1, 2021 were as follows: (1) the travel trailer being used as a dwelling in violation of City Code 12-4-6-A was required to be relocated from its current location to a permitted parking location on the property, disconnected from the property's septic tank, and ceased to be occupied as a dwelling; and, (2) all shipping and moveable storage containers in violation of City Code 12-6-6-A-3 were required to be removed from the property; and, (3) all debris, garbage, refuse, or other prohibited residential outdoor storage items were required to be removed from the property. On October 22, 2021 a reminder email was sent to Vitaly Velichko stating that the November 1, 2021 deadline was approaching and included the corrective action needed by that date. On October 29, 2021 Dina & Yelena Velichko came to Andover City Hall and met with staff to request an extension until January 1, 2021 to correct the violations on their property. City staff stated that their deadline was on November 1, 2021 and they would inspect the property prior to making any decisions on additional extensions. On November 1, 2021 City staff inspected the property and found that while there had been some progress on addressing the City Code violations, several items that were agreed to be addressed by November 1, 2021 remained in violation of City Code. Two of the shipping containers previously on the property had been removed, however, one shipping container still remained. It also appeared as though the travel trailer was still being occupied as a dwelling. On November 2, 2021 City staff met with the property owners on their property and found that there had been no progress made towards addressing the travel trailer situation and that the contents of the two shipping containers that had been removed were deposited directly into the backyard of the property. These items were being stored in several large piles roughly the size of the two shipping containers previously on the property and were covered with clear plastic tarps. The property owners denied City staffs request to take photos while at the property. City staff informed the property owners that while some progress had been made, the remaining violations needed to be addressed quickly due to the life and safety concerns associated with living in a travel trailer through the winter as well as the health concerns associated with open storage of garbage, refuse and recyclables. In response, on November 4, 2021 the property owners were served with a notice of abatement hearing informing them that this matter had been added to the November 16, 2021 City Council meeting agenda to consider an order of abatement to address the violations on their property. Copies of all Compliance Orders sent to the property owners and a timeline of enforcement action are attached for your review. DISCUSSION Due to the previous notice that has been given and the length of time this matter has gone unresolved, staff would like the opportunity to perform an abatement of the violating conditions on the property if deemed necessary. Review Criteria City Code 4-1-4 states: General Abatement: Whenever an enforcement officer determines that a public nuisance is being maintained or exists on the premises in the city, the officer shall notify, in writing, the owner and occupant of the premises of such fact and order that such nuisance be terminated and abated. The notice shall be served in person or by mail, and as to an absentee owner, addressed to the last known address of the owner. If the property is unoccupied and the owner is unknown, the notice may be served by posting of the notice on the premises upon which the nuisance is located. The notice shall describe the nuisance and the actions required to abate the nuisance and the time limit within which the nuisance must be abated. Such time limit shall be reasonable under the circumstances, but shall not be less than ten (10) days after service of the notice. If the notice is not complied with within the time specified, the enforcement officer shall report that fact forthwith to the City Council. Thereafter, the City Council, after notice and hearing, may cause or direct such action as is necessary to be taken to abate the nuisance including, but not limited to, authorizing the initiation of district court action to enforcement any abatement orders issued by the City Council. Next Steps If the attached resolution is approved, City staff will reinspect the property on the deadline and if the property remains in violation of City Code staff will work with the City Attorney to obtain a court order to have the ability to remove/address the violating conditions on the property. After that, staff will work with the City's contracted abatement company, Twin Cities Property Maintenance Inc., to carry out the Council's abatement order. If any items are physically unable to be removed, the property owners will be issued citations for those items in lieu of abatement. ACTION REQUESTED The City Council is requested to adopt the resolution inferring that a property abatement is needed to resolve the violations at 2863 South Coon Creek Drive NW. If the City Council does not feel a property abatement is needed City staff would request it provide direction on how to proceed with enforcement. Respectfully submitted, Jake Griffiths Associate Planner Attachments Resolution Site Location Map Enforcement Timeline Copies of Compliance Orders Relevant Sections of the Andover City Code CC: Dina & Dmitriy Velichko, 2863 South Coon Creek Drive NW, Andover, MN 55304 Vitaliy & Yelena Velichko, 2863 South Coon Creek Drive NW, Andover, MN 55304 Vitaliy Velichko (Via Email) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION DECLARING THE CONDITION OF THE PROPERTY AT 2863 SOUTH COON CREEK DRIVE NW, ANDOVER, MN 55304 AND PROPERTY ID NUMBER 28-32-24-24-0003 A PUBLIC NUISANCE AND ORDERING ABATEMENT OF THE VIOLATING CONDITIONS WHEREAS, the property located at 2863 South Coon Creek Drive NW, Andover, Minnesota is in the jurisdictional boundary of the City of Andover; and, WHEREAS, the property is legally described as: Lot 2, Block 1, Fields Addition, Anoka County, Minnesota (the "Property"); and, WHEREAS, in response to complaints and concerns from the City of Andover Building and Fire Departments, City of Andover staff conducted an initial inspection of the property on July 16, 2021 and documented violations of Andover City Code Sections 12-4-6-A, 12-6-6-A-3, 12-9-11, 12-13-3-A, 4-1-2-E, 4-1-2-I, 4-1-2-J, 4-2-4-A, 9-8A-5 and 9 -8A -10-F believed to constitute a public nuisance, resulting in a compliance order being sent to the Property owners, advising of the nuisance violations and requesting the property owner remedy the violations; and, WHEREAS, subsequent compliance orders were sent to the property owners after repeated failed inspections on July 27, 2021, August 10, 2021, August 30, 2021, and November 4, 2021 again requesting compliance by the Property owners. By early November 2021, City staff had determined that insufficient progress had been made to warrant ongoing and additional extensions; and, WHEREAS, the registered Property owners legally responsible for said Property failed to comply with any of the Compliance Orders issued; and, WHEREAS, since the Property owners have still failed to remedy the violations present on their Property, the Property owners were served with an abatement hearing notice on November 4, 2021 detailing the City's next steps, along with notification of a City Council hearing on November 16, 2021 to consider the City's options in remedying the violations on their Property; and, WHEREAS, the property meets the definition of a nuisance as defined by City Code 1-3-2, as follows: NUISANCE DEFINITION Anything offensive to the sensibilities of reasonable persons, or any act or activity creating a hazard which threatens the health and welfare of inhabitants of the city, or any activity by its perpetuation can reasonably be said to have a detrimental effect on the property of a person or persons within the community; and, WHEREAS, Andover City Code 4-1-2 provides that it shall be unlawful for whoever, by their act or failure to perform a legal duty, intentionally maintains or permits a condition which unreasonably annoys, injures, or endangers the safety, health, morals, comfort or repose of any considerable number of members of the public, is guilty of maintaining a public nuisance and may be ordered to abate the nuisance; and, WHEREAS, as specified in City Code 4-1-1, the health, safety, good order, general welfare, and convenience of the public are threatened by the public nuisances on the Property, and it is therefore declared to be the intention of the Council to have these nuisances abated; and, WHEREAS, City Code 4-1-4 allows the City Council, after notice and hearing, to direct such action as is necessary to be taken to abate the nuisance including, but not limited to, authorizing the initiation of district court action to enforce any abatement orders issued by the City Council; and, WHERAS, the Subject Property meets the definition of a hazardous property as defined by Minnesota Statute 463.15 Subdivision 3, as follows: M. S. 463.15 DEFINITIONS Subd. 3. Hazardous building or hazardous property. "Hazardous building or hazardous property" means any building or property, which because of inadequate maintenance, dilapidation, physical damage, unsanitary condition, or abandonment, constitutes a fire hazard or a hazard to public safety or health. WHEREAS, Minnesota Statute 463.16 grants the governing body of any municipality the authority to order the owner of a hazardous property to correct or remove the hazardous condition of the property, which reads as follows: M. S. 463.16 REPAIR OR REMOVE HAZARDOUS PROPERTY CONDITION. The governing body of any municipality may order the owner of any hazardous building or property within the municipality to correct or remove the hazardous condition of the building or property or to raze or remove the building. WHEREAS, Minnesota Statute 463.161 grants the governing body of any municipality the authority to abate any hazardous condition of any hazardous property, which reads as follows: M. S. 463.161 ABATEMENT. In the manner prescribed in section 463.21 the governing body of any municipality may correct or remove the hazardous condition of any hazardous building or property; the cost of which shall be charged against the real estate as provided in section 463.21 except the governing body may provide that the cost so assessed may be paid in not to exceed five equal annual installments with interest therein, at eight percent per annum. NOW, THEREFORE, BE IT RESOLVED, that based upon the findings above, the City Council of the City of Andover hereby declares the property located at 2863 South Coon Creek Drive NW, Andover, Minnesota 55304, with the Property ID number of 28-32-24-24-0003 and legally described as Lot 2, Block 1, Fields Addition, Anoka County, Minnesota, a hazardous property and public nuisance; and, BE IT FURTHER RESOLVED, by the City Council of the City of Andover that said City Council hereby orders that the public nuisances and hazardous conditions on the Property be abated by correction of the condition of the Property to comply with the Andover City Code, and in a reasonable amount of time, not to exceed 30 days from the date of this Resolution; and, BE IT FURTHER RESOLVED, by the City Council of the City of Andover that regardless of the time frames for compliance, the registered property owner has twenty (20) days from the date of service of the order of abatement to contest the order of abatement in accordance with Minnesota Statute 463.18, as follows: M. S. 463.18 ANSWER Within 20 days from the date of service, any person upon whom the order is served may serve an answer in the manner provided for the service of an answer in a civil action, specifically denying such facts in the order as are in dispute. BE IT FURTHER RESOLVED, by the City Council of the City of Andover that if an answer is served within the twenty (20) day period, the contested case will proceed in accordance with Minnesota Statute 463.20, as follows: M. S. 463.20 CONTESTED CASES If an answer is filed and served as provided in section 463.18, further proceedings in the action shall be governed by the Rules of Civil Procedure for the District Courts, except that the action has priority over all pending civil actions and shall be tried forthwith. If the order is sustained following the trial, the court shall enter judgment and shall fix a time after which the building must be destroyed or repaired or the hazardous condition removed or corrected, as the case may be, in compliance with the order as originally filed or modified by the court. If the order is not sustained, it shall be annulled and set aside. The court administrator of the court shall cause a copy of the judgment to be mailed forthwith to the persons upon whom the original order was served. BE IT FURTHER RESOLVED, by the City Council of the City of Andover that if the Property owner does not comply with this abatement order, the City will seek summary enforcement of the abatement order and authorizes the City Administrator or his/her designee to undertake all actions necessary to enforce and execute the abatement order and bring the property into compliance with City Code. Any and all costs incurred by the City to enforce and execute the abatement order will be assessed to the property by special assessment. Adopted by the City Council of the City of Andover this 16th day of November 2021. ATTEST CITY OF ANDOVER Michelle Harmer, Deputy City Clerk Sheri Bukkila, Mayor hiv+.�vvct� SitEi Location Map Date Created: November 08, 2021 Disclaimer. The provider makes no representation or warranties with respect to the reuse of this data. January 2020 Structure fire in dwelling. Posted "Do Not Occupy" Spring 2020 COVID-19 pandemic intensifies. Enforcement paused. Enforcement Timeline — 2863 S Coon Creek Dr NW September 2020 — May 2021 No activity on restoration. July 16, 2021 Due to lack of activity inspection conducted. Compliance Order #1 sent. August 6-10, 2021 Reinspection conducted. Legal letter sent from City Attorney. August 27-30, 2021 Staff meets with owners on-site, walk-through property. Letter conforming extension sent. November 1-2,2021 Reinspection conducted, meeting with owners on-site. Property remains in violation. April 10, 2020 September 25, 2020 May 18, 2021 July 26-27, 2021 August 16, 2021 October 22-29, 2021November 4, 2021 Courtesy Letter 1 Building permits 1 Meeting with Reinspection 1 Property owners come 1 Reminder email sent. Owners served with final requesting issued for restoration contractor at property. conducted. Compliance to City Hall to request Owners come to City Hall Compliance Order and workplan. of property. Exterior deteriorating. Order #2 sent. additional time. to request additional time. notice of abatement hearing. C I T Y OF i NDOVE�' 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 • FAX (763) 755-8923 April 10, 2020 CERTIFIED MAIL Dmitriy Ivonovic Velichko Dina Kirillona Velichko Vitaliy Dmitriyevna Velichko Yelena Dmitriyevna Velichko 2863 South Coon Creek Drive .,(.' Andover, Minnesota 55304 `� Subject: Request for Plan and Action Steps to Correct Residential Hazardous Building Conditions, Work Without Permits, Various Ordinance Violations —2863 South Coon Creek Drive Dear Velichko Family, Since 2013, we have met on several occasions to discuss work done without building permits and inspections, fire incidents and various public nuisance hazards on your property. Our meetings have always been friendly and respectful of your independence, privacy and culture. I am writing this letter in hopes that we may be able to go forward together, positively and cooperatively to correct the hazardous conditions we have observed on your property. You must take this situation seriously as the City will be moving forward to do whatever is necessary to achieve compliance with the laws of the City and State of Minnesota. Be aware that our enforcement efforts may significantly impact your home, possessions and general welfare. After your last house fire in January 2020, the City of Andover Fire Chief posted a sign on your house stating, "Do Not Occupy." Soon thereafter you could not or would not abide by the posting and removed the sign. As a result, I contacted your son, Vitaliy Velichko. He told me that an insurance settlement had been reached, and contractors were being lined up to come apply for permits and begin work to restore the house to a habitable condition. I asked him if anyone was residing at the house, and he said family members were coming and going from the house, but no one was staying at the house overnight. I told him to make sure smoke and carbon monoxide alarms were properly installed, and I was looking forward to seeing applications for permits from the contractors hired to repair the fire damage. Since that conversation, the City has observed considerable activity around your property, but we have not received any permit applications. We have further come to believe that your family has resumed residency in the fire damaged house. Needless -to -say, the City has become increasingly worried about the safety and welfare of your family. At the same time, we are also seeking to enforce minimum City and State laws intended to protect your family and the community at large. To achieve that purpose, I asked Adam Hayden from Anoka County Adult Protection to contact you. Page 1 of 3 His involvement was intended to achieve the following goals: • help us to achieve clear communications and understandings, • help you understand the importance of this matter, • advise you to develop a plan and schedule for compliance with City and State laws and • if possible, shelter you from an enforcement effort that may lead to the loss of your home. Though Mr. Hayden is unable to provide further assistance, those goals remain, and as necessary the City may bring in additional people and resources to help. At this point, I ask you to please contact me to set up a meeting time in the next two weeks at Andover City Hall. The City will have a Ukrainian interpreter at that meeting to ensure our communications are clearly understandable. If you do not have a plan for compliance with City and State laws developed for that meeting, we may develop a reasonable plan together. Again, our first intent is to insure you have a safe place to live. Please call me: Fred Patch, Chief Building Official (763) 767-5123 to set up a time for the meeting. If I do not hear from you by 4:30 p.m. Friday, April 24, 2020, I will assume you are disregarding this notice and the City will begin legal proceedings to attain compliance with City and State laws. To assist in developing a schedule, the following corrections must be made to comply with City and State laws including, but not limited to: I. Restore the dwelling to a code compliant and habitable condition. a. Vacate the home during clean-up and construction operations as it is unsafe and unfit for habitation. If the shed behind the house is being used as a second dwelling, discontinue residential use and vacate. b. Either the homeowner or licensed residential contractors must apply for and obtain permits for work to be completed including: i. Building Permit it. Electrical Permit iii. Plumbing Permit iv. Mechanical Permit (To apply for permits, complete a permit application for each permit type, submit two (2) copies of each plan for work to be completed, and pay all permit fees prior to commencement of any work.) c. Have several large construction dump boxes staged on the property in locations where they may be easily filled with sorted debris. d. Remove and dispose of all refuse, debris, fire damaged materials and faulty electrical, mechanical, plumbing and structural components from the building interior and exterior. (To determine what may be saved and what must be wasted, contact a licensed electrician, plumber, mechanical contractor and licensed residential contractor.) e. Replace faulty electrical, mechanical, plumbing and structural components with new. E Throughout re -construction all trades must call the City (763) 755-8700 for inspections prior to covering any new work. Page 2 of 3 R. Clean up the property surrounding the house. (Exterior clean-up work may occur at the same time the home is being restored). a. Clean up all yard areas, remove all trash, refuse and debris from the property. Do not burn or bury anything on the property. b. Tear down and dispose of any dilapidated structures. c. Do not store construction materials or debris outside in yards. d. Remove all inoperable vehicles from the property. e. Park all vehicles in front of the house on paved/improved surfaces; two (2) vehicles may be parked anywhere behind the house. For your reference, the observed violations of City and State laws observed to date include: Minnesota Statutes and Rules Minnesota Statutes 463 Hazardous or Substandard Buildings Minnesota Administrative Rules, Chapter 1300.0180 Unsafe Buildings or Structures Minnesota Administrative Rules, Chapter 1300.0120 Permits Minnesota Administrative Rules 1300.210 Inspections Andover City Code—Building Code 7-2-1: [Minnesota Fire] Code Adopted MN Fire Code Section 307: Open Burning AN Fire Code Section 110: Unsafe Buildings 7-2-4: Recreational Burning and Bum Permits 9-1-1: State Building Codes Adopted by Reference 9-9-11; A: Foundations, Exterior Walls and Roofs 9-9-11; B: Windows and Doors 9-9-11; F: Accessory Structures Andover City Code - Public Nuisance & Violations 4-1-2; E: Accumulation of Debris 4-1-2; F: Junk Motor Vehicles 4-1-2; G: Dilapidated Structures 4-1-2; H: Integrity of Dwelling Unit 4-1-2; J: Garbage & Refuse 4-2-3: Accumulation (of Garbage, Refuse & Recycling) Prohibited; Disposal Required 4-2-4; A: Prohibited Acts and Conditions (Garbage, Refuse & Recycling) 12-13-3: Residential Exterior Storage 12-13-8: Off -Street Parking Requirements Copies of the laws described above will be provided to you at the meeting. As necessary, I may be reached at (763) 767-5123 or email Epatch@andovernm.gov. Best Regards, Fred Patch Chief Building Official City of Andover Page 3 of 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV July 16, 2021 Dina & Dmitriy Velichko 2863 S Coon Creek Dr NW Andover, MN 55304 Re: City Code Violations Dear Property Owner(s): NOTIFICATION #1 The City of Andover has received complaints regarding the condition of your property. In response, an Andover city official inspected your property on May 18, 2021 with property owner consent and again on July 16, 2021, which revealed multiple violations of the Andover City Code as well as various public nuisance conditions. In response to our most recent inspection, I am writing to you today as a courtesy in order to inform you of the City Code violations that are present and to give you an opportunity to correct any violations prior to enforcement action becoming necessary. Please refer to the code enforcement inspection form and photos enclosed to determine the corrective actions necessary for bringing your property into compliance. Items in violation have been circled on the photos and the inspection form includes applicable sections of the Andover City Code for your reference. Action Requested: Please contact me within ten (10) days of the date of this letter in order to establish a workplan to bring your property into compliance with City Code that is acceptable to the City. If no acceptable workplan has been established by June 26, 2021 and the property remains in violation of City Code, there will be additional communication regarding this matter including the initiation of enforcement action against the property. Thank you in advance for your cooperation regarding this matter and please call me prior to the deadline if you have any questions or need clarification on the corrective action needed. Res ectfully ake Griffiths Associate Planner City of Andover j.griffiths@andovermn.gov 763.767.5142 Enclosure: Code Enforcement Inspection Form Photos Taken at Time of Inspection CC: Vitaliy Dmitriyevna Velichko, 2863 S Coon Creek Dr NW, Andover, MN 55304 Yelena Dmitriyevna Velichko, 2863 S Coon Creek Dr NW, Andover, MN 55304 C I T Y O "1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 NDOVE• (763) 755-5100 • FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Date Address 96�i5 S ce'y? �i. w �LtJLZ Time*'t—_ Inspector Jake Griffiths, Associate Planner Telephone 763-767-5142 CODE ENFORCEMENT INSPECTION FOR EXTERIOR OF PROPERTY Rental Property inspection? _YES __>� NO Receipt of this form shall serve as notice that the exterior of the property was inspected and the findings are listed below. Please contact the Inspector if you have any questions, if you are unable to complete required corrections as instructed, or feel that this notice has reached you in error, A re -inspection fee of $ _)< will be charged if more than one re -inspection is required for a rental property. Note: Additional attachments may be included with this form including photos, letters, or other documentation. CITY CODE VIOLATION(S): If there is an "X" next to an item, the inspection has revealed that there is a violation of the City Code present on the property and needs to be corrected. Applicable Sections of the City Code are referenced on this form, on the attached photos, or in the notification letter attached. Vehicles, trailers, boats, campers, are parked as follows: (Sections 12-13-3, 4-1-2, 12-13-8) Entirely upon a driveway, visibly operable, displaying current license plates and tabs, OR; XA combination of no more than two of the following licensed, operable items, under 20 ft. in length are stored in the rear yard at a distance no closer than ten feet to the lot line: passenger vehicles or pickup trucks, boats, trailers, motor homes or campers, OR; Inside an enclosed garage or storage building (as required with inoperable vehicles or expired license plates).' Fences & Retaining Walls (Section 12-7-4) Maintained in good condition & vertical position with no missing, broken, incomplete, or deteriorated sections of material or structural elements. Materials & structural elements are of the same quality, workmanship, & are adequately painted and/or stained and free from blight. Integrity of Dwelling Unit (Section 4-1-2) (� All of the following exterior elements are kept in clean, sanitary & structurally safe condition & in sound repair, including: stairways, porches, balconies, decks, windows, doors, soffit, facia, roofs, siding, bricks, stone or stucco, and all other exterior elements not specifically mentioned. Dumpsters (Sections 4-1-2, 12-13-3) If there are any dumpsters located on the property, the property either has an active building permit to which the permit has been applied for & issued; OR has a valid, ongoing remodeling/home repair project that necessitates the use of a dumpster for temporary usage for a reasonable time frame. Construction Equipment & Building Materials (Sections 4-1-2, 12-13-3) Construction equipment or building materials being stored & used are on the same property to which an active building permit has been applied for & issued. Garbage/Junk/Outdoor Storage (Sections 4-2-3 through 4-2-7, 12-13-3) Property is free of junk, debris, brush, equipment, appliances, indoor furniture or other personal belongings no longer used for the purpose it was made for or manufactured. XRefuse, recyclables, waste materials, debris, yard waste & etc. are placed in proper containers for collection, & not deposited on the property, street, public place, water body or stormwater device. All other permitted exterior storage items are adequately screened from adjacent residential properties & public streets. Weeds, Grass & Vegetation (Section 4-4-3) Grass is less than eight inches (8") tall &free from noxious weeds. Property is free from dead or diseased trees, tree branches & bushes that obstruct sidewalk usage or impair driver visibility. Other City Code Violation(s) (Other Sections of the City Code that have not been otherwise listed on this form) X CORRECTIVE ACTION DUE DATE: biolAl NOTICE to BUILDING OWNER (if applicable) Name & Address (Refer to letter /enclosed) Date 1't Notice Mailed: *( 2l Date 2nd/Final Notice Mailed: r RE -INSPECTION RESULTS: Date: Fee: _ Inspector: Property in compliance? YES NO Forward to City Attorney? YES _NO Property scheduled for abatement? _YES _NO COMPLIANCE ORDER Date Of Issuance: July 16, 2021 Compliance Deadline: All items listed below must be resolved, or a workplan to obtain compliance acceptable to the City must be established, by July 26, 2021. All orders are written in bold and underlined. Property Address: 2863 South Coon Creek Drive NW Property Owner(s): Dina & Dmitriy Velichko Known Occupant(s): Vitaliy & Yelena Velichko Travel trailer being used as a dwelling and parked in prohibited location. The travel trailer circled below is prohibited from being used as a dwelling unit on the property and is parked in a prohibited off-street parking location. You are required to cease occupancy of the travel trailer and relocate the travel trailer to a permitted parking location on your property such as entirely on the driveway or inside an enclosed garage. Any connection from the travel trailer to your septic system must be removed and capped. City Code Reference(s): 12-14-6-A, 12-13-8-F-6 2. Prohibited shipping and storage containers placed on property. It appears that you have placed two large shipping containers directly in the front yard of your property. All shipping and temporary storage containers are required to be removed from the property. City Code Reference(s): 12-6-6-A-3 3. Prohibited Accumulation of Debris in Front Yard It appears as though there are several large accumulations of debris constituting public nuisance conditions scattered across the front yard of the property. You are required to properly dispose of any garbage, refuse or recycling and remove any other accumulations debris from the Property. The only items which may remain on the exterior of your property are limited to clotheslines and recreational equipment, building materials currently being used on the premises, agricultural equipment and materials and any temporary special mobile equipment. All remaining items must be stored in a location so that they are not visible from the street or adjacent properties. Burning debris is prohibited. City Code Reference(s): 12-13-3-A, 4-1-2-E, 4-1-2-I, 4-1-2-J, 4-2-4-A 4. Prohibited Off -Street Parking in Front Yard It appears as though periodically you are currently parking several vehicles directly on the grass in the front yard of the property constituting a violation of City Code. You are required to relocate all vehicles to a permitted parking location on the property. Permitted parkin¢ locations are limited to entirely on the driveway, inside an enclosed garage, or no more than two (2) vehicles may be stored in the rear yard of the property. City Code Reference(s): 12-13-8-F-6, 4-1-2-F 5. Prohibited Accumulation of Debris in Rear Yard It appears as though there are several large accumulations of debris constituting public nuisance conditions scattered across the rear yard of the property. You are required to properly dispose of any garbage, refuse or recycling and remove any other accumulations debris from the property. The only items which may remain on the exterior of your property are limited to clotheslines and recreational equipment, building materials currently being used on the premises, agricultural equipment and materials and any temporary special mobile equipment. All remaining items must be stored in a location so that they are not visible from the street or adjacent properties. Burning debris is prohibited. City Code Reference(s): 12-13-3-A, 4-1-2-E, 4-1-2-I, 4-1-2-J. 4-2-4-A 6. Accessory structure occupancy and installation without permit. The accessory structure circled below appears to have been installed and constructed on the property without first obtaining the required building permit. In its current condition this structure is in violation of City Code relative to maintenance and integrity of accessory structures and may be in violation of zoning requirements as well. You are required to cease occupancy of the structure and obtain a building permit for construction, as well as make necessary repairs to the siding, roof, windows, etc. as may be required upon further investigation. City Code Reference(s): 9 -8A -10-F, 12-6, 12-4-6-A Deck installation without permit and repair. It appears the deck on the property has been installed without obtaining the required building permit. Upon inspection of the property, it appears as though there are several significant structural errors in construction including but not limited to lack of handrailing, improper footings/bracing, stair construction, etc. You are required to cease use of the deck on the property and obtain a building permit for construction as well as make all necessary repairs as may be required to obtain compliance with Minnesota State Building Code. If you choose to remove the deck no building permit is required for demolition, however, all of its materials must be properly disposed of. City Code Reference(s): 9-8A-5, 4-1-2-H 8. Prohibited Home Occupation. It appears as though a contractor's business known as "HVAC Doctor LLC" and "HVAC Doctor Heating and Cooling" is operating out of the property. Public records on file with the Office of the Minnesota Secretary of State also show these businesses registered with a principal place of business at the subject property. Contractor shops and storage yards are a prohibited use within all residential districts, including your property. You are required to cease and desist use of the Property for any prohibited home businesses. All vehicles, equipment and other materials associated with the business are required to be removed. City Code Reference(s): 12-9-11 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV July 27, 2021 Dina & Dmitriy Velichko 2863 S Coon Creek Dr NW Andover, MN 55304 NOTIFICATION #2 Re: City Code Violations Dear Property Owner(s) On July 21, 2021, you were served a Compliance Order dated July 16, 2021, with a compliance deadline of July 26, 2021, that ordered you to bring your property located at 2863 S Coon Creek Dr NW into compliance with City Code; or, to establish a workplan acceptable to the City for bringing your property into compliance. As of the date of this letter, you have not complied with the requirements of the Compliance Order. Please consider this letter a FINAL NOTIFICATION of the City Code violations and you have ten (10) days from the date of this letter to bring your property into compliance. The final re -inspection has been scheduled for August 6, 2021 to confirm your compliance with City Code. A Compliance Order detailing the corrective action needed is enclosed for your review. Failure to either comply with the Compliance Order in the time set forth therein, or appeal the same, may lead to the City remedying the deficiencies noted in the Compliance Order through a civil abatement process in accordance with City Code 4-1-4. The cost of any such remedy shall be a lien against the subject real estate and may be levied and collected as a special assessment in the manner provided by Minnesota Statutes. This matter may also be forwarded to the City Attorney for prosecution. Please call me prior to the deadline if you have any questions or need clarification regarding the corrective action needed. Ztfully, Jake Griffiths Associate Planner City of Andover j.griffiths@andovermn.gov 763.767.5142 Enclosure: Code Enforcement Inspection Form Compliance Order with Photos Taken at Time of Inspection Copy of July 16, 2021 Compliance Order CC: Vitaliy Dmitriyevna Velichko, 2863 S Coon Creek Dr NW, Andover, MN 55304 Yelena Dmitriyevna Velichko, 2863 S Coon Creek Dr NW, Andover, MN 55304 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 (763) 755-5100 • FAX (763) 755-8923 • WWW.ANDOVERMN.GOV ass 01&53 S Gm ClnG Os YQW Inspector Jake Griffiths, Associate Planner Telephone 763-767-5142 CODE ENFORCEMENT INSPECTION FOR EXTERIOR OF PROPERTY Rental Property inspection? _YES —?< NO Receipt of this form shall serve as notice that the exterior of the property was inspected and the findings are listed below. Please contact the Inspector if you have any questions, if you are unable to complete required corrections as instructed, or feel that this notice has reached you in error, A re -inspection fee of $ _ will be charged if more than one re -inspection is required for a rental property. Note: Additional attachments may be included with this form including photos, letters, or other documentation. CITY CODE VIOLATION(S): If there is an "X" next to an item, the inspection has revealed that there is a violation of the City Code present on the property and needs to be corrected. Applicable Sections of the City Code are referenced on this form, on the attached photos, or in the notification letter attached. Vehicles, trailers, boats, campers, are parked as follows: (Sections 12-13-3, 4-1-2, 12-13-8) Entirely upon a driveway, visibly operable, displaying current license plates and tabs, OR; XA combination of no more than two of the following licensed, operable items, under 20 ft. in length are stored in the rear yard at a distance no closer than ten feet to the lot line: passenger vehicles or pickup trucks, boats, trailers, motor homes or campers, OR; Inside an enclosed garage or storage building (as required with inoperable vehicles or expired license plates). Fences & Retaining Walls (Section 12-7-4) Maintained in good condition & vertical position with no missing, broken, incomplete, or deteriorated sections of material or structural elements. Materials & structural elements are of the same quality, workmanship, & are adequately painted and/or stained and free from blight. Integrity of Dwelling. Unit (Section 4-1-2) Althe following exterior elements are kept in clean, sanitary & structurally safe condition & in sound repair, including: stairways, porches, balconies, decks, windows, doors, soffit, facl ofia, roofs, siding, bricks, stone or stucco, and all other exterior elements not specifically mentioned. Dumpsters (Sections 4-1-2, 12-13-3) If there are any dumpsters located on the property, the property either has an active building permit to which the permit has been applied for & issued; OR has a valid, ongoing remodeling/home repair project that necessitates the use of a dumpster for temporary usage for a reasonable time frame. Cos uction Equipment & Building;Materials (Sections 4-1-2, 12-13-3) Construction equipment or building materials being stored & used are on the same property to which an active building permit has been applied for & issued. Garbage/Junk/Outdoor Storage (Sections 4-2-3 through 4-2-7, 12-13-3) t / Property is free of junk, debris, brush, equipment, appliances, indoor furniture or other personal belongings no longer used for the purpose it was made for or manufactured. X Refuse, recyclables, waste materials, debris, yard waste & etc. are placed in proper containers for collection, & not deposited on the property, street, public place, water body or stormwater device. All other permitted exterior storage items are adequately screened from adjacent residential properties & public streets. Weeds, Grass & Vegetation (Section 4-4-3) Grass is less than eight inches (8") tall & free from noxious weeds. Property is free from dead or diseased trees, tree branches & bushes that obstruct sidewalk usage or impair driver visibility. Other City Code Violation(s).(Other Sections of the City Code that have not been otherwise listed on this form) 91 — — — CORRECTIVE ACTION DUE DATE: 41y'S '�l 9091 NOTICE to BUILDING OWNER (if applicable) Name & Address (Refer to letter enclosed) Date V Notice Mailed: //G/2/ Date 2nd/Final Notice Mailed: W2/ RE -INSPECTION RESULTS: Date: Fee: _ Inspector: Property in compliance? _YES NO Forward to City Attorney? _YES _NO Property scheduled for abatement? _YES _NO COMPLIANCE ORDER Date Of Issuance: July 27, 2021 Compliance Deadline: All items listed below must be resolved by Aueust 6, 2021. All orders are written in bold and underlined. Property Address: 2863 South Coon Creek Drive NW Property Owner(s): Dina & Dmitriy Velichko Known Occupant(s): Vitaliy & Yelena Velichko Travel trailer being used as a dwelling and parked in prohibited location. The travel trailer circled below is prohibited from being used as a dwelling unit on the property and is parked in a prohibited off-street parking location. You are required to cease occupancy of the travel trailer and relocate the travel trailer to a permitted narkine location on your Property such as entirely on the driveway or inside an enclosed earaee. Any connection from the travel trailer to your septic system must be removed and capped. City Code Reference(s): 12-14-6-A, 12-13-8-F-6 2. Prohibited shipping and storage containers placed on property. It appears that you have placed two large shipping containers directly in the front yard of your property. All shipping and temporary storage containers are required to be removed from the property. City Code Reference(s): 12-6-6-A-3 Prohibited Accumulation of Debris in Front Yard It appears as though there are several large accumulations of debris constituting public nuisance conditions scattered across the front yard of the property. You are required to properly dispose of any garbage, refuse or recycling and remove any other accumulations debris from the propertV. The only items which may remain on the exterior of your property are limited to clotheslines and recreational equipment, building materials currently being used on the premises, agricultural equipment and materials and any temporary special mobile equipment. All remaining items must be stored in a location so that they are not visible from the street or adjacent properties. Burning debris is prohibited. City Code Reference(s): 12-13-3-A, 4-1-2-E, 4-1-2-I, 4-1-2-J, 4-2-4-A 4. Prohibited Off -Street Parking in Front Yard It appears as though periodically you are currently parking several vehicles directly on the grass in the front yard of the property constituting a violation of City Code. You are required to relocate all vehicles to a permitted parldng location on the property. Permitted parldn� locations are limited to entirely on the driveway, inside an enclosed garage, or no more than two (2) vehicles may be stored in the rear yard of the property. City Code Reference(s): 12-13-8-F-6, 4-1-2-F 5. Prohibited Accumulation of Debris in Rear Yard It appears as though there are several large accumulations of debris constituting public nuisance conditions scattered across the rear yard of the property. You are required to properly dispose of anv garbage, refuse or recycling and remove any other accumulations debris from the property. The only items which may remain on the exterior of your property are limited to clotheslines and recreational equipment, building materials currently being used on the premises, agricultural equipment and materials and any temporary special mobile equipment. All remaining items must be stored in a location so that they are not visible from the street or adjacent properties. Burning debris is prohibited. City Code Reference(s) Accessory structure occupancy and installation without permit. The accessory structure circled below appears to have been installed and constructed on the property without first obtaining the required building permit. In its current condition this structure is in violation of City Code relative to maintenance and integrity of accessory structures and may be in violation of zoning requirements as well. You are required to cease occupancy of the structure and obtain a building permit for construction, as well as make necessary repairs to the siding, roof, windows, etc. as may be required upon further investigation. City Code Reference(s): 9 -8A -10-F, 12-6, 12-4-6-A Deck installation without permit and repair. It appears the deck on the property has been installed without obtaining the required building permit. Upon inspection of the property, it appears as though there are several significant structural errors in construction including but not limited to lack of handrailing, improper footings/bracing, stair construction, etc. You are required to cease use of the deck on the property and obtain a building permit for construction as well as make all necessary repairs as may be required to obtain compliance with Minnesota State Building Code. If you choose to remove the deck no building permit is required for demolition, however, all of its materials must be properly disposed of. City Code Reference(s): 9-8A-5, 4-1-2-H 8. Prohibited Home Occupation. It appears as though a contractor's business known as "HVAC Doctor LLC" and "HVAC Doctor Heating and Cooling" is operating out of the property. Public records on file with the Office of the Minnesota Secretary of State also show these businesses registered with a principal place of business at the subject property. Contractor shops and storage yards are a prohibited use within all residential districts, including your property. You are required to cease and desist use of the property for any prohibited home businesses. All vehicles, equipment and other materials associated with the business are required to be removed. City Code Reference(s): 12-9-11 C I T Y O F ,NDOVE: 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV August 30, 2021 Dina & Dmitriy Velichko 2863 S Coon Creek Dr NW Andover, MN 55304 Re: Request for Extension Dear Property Owner(s): I am writing to you today as a follow up to your August 16, 2021 visit to Andover City Hall, our subsequent email communications, and our August 27, 2021 meeting on-site to discuss the condition of your property and a timeline for compliance. During our discussions you had requested additional time to bring your property into compliance with City Code. The purpose of this letter is to confirm the discussed deadlines for compliance and corrective action needed. Please see below for additional information: Corrective Action to be Done Continuously: • There shall be no further accumulations of garbage, refuse or debris on the property other than those related to the restoration of the dwelling on your property. • Vehicles shall not be parked on the property in violation of City Code requirements. Most notably directly on the grass in the front yard. The only vehicle with an exception to this requirement is the camper trailer on a temporary basis. • All activity related to any prohibited home business, including HVAC Doctor LLC and HVAC Doctor Heating and Cooling, is prohibited. • Existing deck and accessory structure as noted in previous compliance orders shall not be occupied until such time as building permits are approved and all required inspections are passed. Corrective Action to be Completed by November 1, 2021 or sooner: • Travel trailer currently being used as a dwelling and parked in a prohibited location is required to be relocated to a permitted parking location on the property and must no longer be used as a dwelling. • All shipping and movable storage containers are required to be removed from the property. • All debris, garbage, refuse or other prohibited residential outdoor storage items are required to be removed from the property or relocated to permitted storage locations. Corrective Action to be Completed by December 6, 2021 or sooner: • Building permits for repair of the deck and demolition and/or repair of the accessory structure as noted in compliance orders are required to be submitted for review. City officials will periodically inspect your property throughout the extension period to ensure that there are no new City Code violations and that terms of your extension as noted above are being met. City officials will also re -inspect your property on November 1, 2021 to confirm your compliance. Please note that failure to either comply with this extension in the time set forth therein, or appeal the same, may lead to the City remedying the deficiencies noted in the Compliance Order through a civil abatement process in accordance with City Code 4-1-4. The cost of any such remedy shall be a lien against the subject real estate and may be levied and collected as a special assessment in the manner provided by Minnesota Statutes. This matter may also be forwarded to the City Attorney for prosecution. Thank you for your cooperation regarding this matter and your willingness to bring your property into compliance. If you have any questions or need clarification regarding the corrective actions needed please do not hesitate to contact me. Respectfully, Jake Griffiths Y Associate Planner City of Andover j.griffiths@andovennn.gov 763.767.5142 Enclosure: Copy of July 26, 2021 Compliance Order CC: Vitaliy Dmitriyevna Velichko, 2863 S Coon Creek Dr NW, Andover, MN 55304 Yelena Dmitriyevna Velichko, 2863 S Coon Creek Dr NW, Andover, MN 55304 ;'UivSs k'ia:.lubrted . uners i of Debris (welling: UW (Deck) ro�ects ;Fuse .1tLNDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV November 4, 2021 Dina & Dmitriy Velichko 2863 S Coon Creek Dr NW Andover, MN 55304 Re: Notice of Abatement Hearing Mr. & Ms. Velichko: On April 10, 2020, July 16, 2021, July 27, 2021, August 10, 2021 and August 30,2021 you were sent Compliance Orders notifying you that the condition of your property was in violation of Sections 12-4-6- A, 12-6-6-A-3,12-9-11, 12-13-3-A, 12 -13 -8 -F -6,4-1-2-E, 4-1-2-H, 4-1-2-I, 4-1-2-J, 4-2-4-A, 9-8A-5 and 9-8A-1 0-F of the Andover City Code. Through these Compliance Orders, you were ordered to abate/remove or repair the violating conditions on your property located at 2863 South Coon Creek Drive NW. As of the date of this letter, you have not complied with the requirements of these Compliance Orders. This letter serves as notice that the Andover City Council will hold a hearing at 7:00 p.m. or soon thereafter on Tuesday, November 16, 2021 in the Council Chambers at Andover City Hall located at 1685 Crosstown Blvd NW, Andover, Minnesota 55304, to consider declaring your property a public nuisance and ordering that the property be secured and the abatement/removal of the violating conditions. The City will pursue remedying the deficiencies noted in these Compliance Orders in accordance with City Code Title 4, Chapter 1, Section 4-1-4. The cost of any such remedy shall be a lien against the subject real estate and may be levied and collected as a special assessment in the manner provided by Minnesota Statutes. This matter may also be forwarded to the City Attorney for prosecution. I understand that you have been making efforts towards bringing your property into compliance. If you are able to remedy the violations of Andover City Code subject to photographic evidence and inspection by City Officials before November 16, 2021, this item will be removed from the City Council agenda. A final Compliance Order detailing the remaining corrective action needed is enclosed for your review. If you have any questions regarding this notification or the corrective action needed please contact me prior to the deadline. -'fu"Y. Jake Griffiths Associate planner City of Andover j.griffiths@andovermn.gov 763.767.5142 CC: Current Occupants, 2863 S Coon Creek Dr NW, Andover, MN 55304 Vitaliy Velichko (Via Email) Enclosure: Final Compliance Order with Corrective Action Needed COMPLIANCE ORDER Date of Issuance: November 5, 2021 Compliance Deadline: All items listed below must be resolved by November 16, 2021 unless otherwise noted. All orders are written in bold and are underlined. Property Address: 2863 South Coon Creek Drive NW Property Owner(s): Dina & Dmitriy Velichko Known Occupant(s): Vitaliy & Yelena Velichko Prohibited Use of Travel Trailer as a Dwelling The travel trailer circled below is prohibited from being used as a dwelling unit on the property and is parked in a prohibited location on the property. Due to the lack of adequate heat and running water, continuing to use the travel trailer into the winter months will result in hazardous and potentially life-threatening conditions for those residing in the trailer. In addition, the manner in which sewage is being deposited into the septic system is in violation of Minnesota Statutes 7080.1960 and 7080.1920. You are required to cease occupancv of the travel trailer as a dwelling and relocate the travel trailer to a permitted parking location on your property such as the driveway. Any connection from the travel trailer to your septic system must be removed and capped. These actions must be completed by November 16, 2021. City Code Reference(s): 12-4-6-A, 12-13-8-F-6, Minn. Stat. 7080.1920, Minn. Stat. 7080.1960 2. Prohibited Accumulations of Debris, Garbage and Refuse. There are several large accumulations of debris, garbage and refuse being maintained directly on the property in the rear yard. The manner in which the debris, garbage and refuse is stored appears to constitute a public nuisance detrimental to public health and safety due to the open storage of garbage and refuse on the property and not in proper containers for collection. Open storage of these items also is conducive to the harboring of rats, mice or other vermin. It appears as though a substantial amount of this debris is the contents of two shipping containers that were removed from the property in late October. You are required to remove and properly dispose of any garbage, refuse, recycling or debris currently being stored on the exterior of the property. The only items which may remain on the exterior of your property are limited to clotheslines, recreational equipment, building materials and equipment currently being used on the premises for an active building permit or landscaping project, agricultural materials and equipment for use on the property, and any temporary special mobile equipment. All remaining items that are permitted to remain remain on the exterior of the property please contact City Officials prior to the deadline. These actions must be completed by November 16, 2021.' City Code Reference(s): 4-1-2-E, 4-1-2-I, 4-1-2-J, 4-2-4-A, 12-13-3-A 1 Please note that since City Officials were not permitted to take photographs of the property during their most recent inspection, the photo included for Violation #2 was taken during a previous inspection on July 26, 2021 and is meant to represent the type of items that are required to be removed from the property. While no photographs were taken, City Officials are aware of the condition of the property as it was on November 2, 2021. 3. Prohibited Use of Shipping and Moveable Storage Containers. While City Officials appreciate that the two shipping/storage containers noted in previous Compliance Orders have been removed, it appears as though a new shipping/moveable storage container has been placed on the property in violation of City Code. Based on our conversation during our November 2, 2021 inspection of the property, the shipping/storage container circled below will be permitted to remain on the property until five (5) days after the final inspection on the Building Permit for the restoration of the home Building Permit #2020- 03389) is passed. You will he required to remove the shipping/storaQe container at that time. City Code Reference(s): 12-6-6-A-3 4. Accessory Structure Occupancy and Installation without Permit. Hazardous Structure. The accessory structure circled below was constructed on the property without obtaining the required building permits from the City of Andover. As a result, it appears that the structure was not constructed in a manner that meets State Building Code requirements. In addition, through a lack of maintenance and repair the condition of the structure has deteriorated and it is no longer safe for use as an accessory structure. In its current condition, this structure is hazardous. You are required to immediately cease use of the accessory structure and obtain a building permit for either its restoration to meet Minnesota State Building Code requirements, or its demolition, by December 6, 2021. Please note that if Violations 1 and 2 as noted previously in this Compliance Order are not addressed by their respective deadline, the City will pursue securing this structure through boarding of entrance points to prevent access as a temporary measure to ensure public health and safety. City Code Reference(s):9-8A-10-F, 4-1-2-H Deck Installation without Permit. Hazardous Structure. The deck circled below has been installed without obtaining the required building permits from the City of Andover. As a result, it appears that the structure was not constructed in a manner that meets Minnesota State Building Code requirements. The current condition of the deck represents several safety concerns including but not limited to the lack of a handrailing, improper footings/branding, improper stair construction. For these reasons, the deck is considered to be a hazardous structure in its current condition. You are required to immediately cease use of the deck on the property and obtain a building permit for either its restoration to meet Minnesota State Building Code requirements, or its demolition, by December 6, 2021. Please note that if Violations 1 and 2 as noted previously in this Compliance Order are not addressed by their respective deadline, the City will pursue securing this structure through boarding of entrance points to prevent access as a temporary measure to ensure public health and safety. City Code Reference(s): 9-8A-5, 4-1-2-H Relevant Sections of the Andover City Code City Code 4-1-2: Public Nuisances Enumerated: Whoever, by his act or failure to perform a legal duty, intentionally does any of the following, is guilty of maintaining a public nuisance and may be ordered to bate the nuisance as provided herein, charged with a misdemeanor, or both: E. Accumulations of Debris: Maintains or permits the accumulation of discarded or unused machinery, household appliances, automobile bodies, lumber, wood trash, debris or other material, or the rank growth of vegetation among the items so accumulated, in a manner conducive to the harboring of rats, mice, snakes, mosquitoes, vermin, or in any manner creating fire, health or safety hazards. H. Integrity of Dwelling Unit: All exterior elements of residential dwelling units shall be kept in a clean, sanitary and structurally safe condition and in sound repair, including: 1. Stairways, porches, balconies, or decks; 2. Windows and Doors; 3. Soffit and Facia; 4. Roofs; 5. Siding, bricks, stone or stucco; 6. All other exterior elements not specifically listed. I. Remodeling Projects: All residents undertaking remodeling projects must keep all materials being used in the remodeling project in a neat and orderly appearance and out of view from adjoining property for the duration of the project. J. All garbage and refuse shall be kept in proper storage containers (bins or dumpsters) and regularly disposed of as set for in Article 4, Chapter 2, of the Andover City Code City Code 4-2-4-A: Prohibited Acts and Conditions: A. Prohibited Deposits of Refuse, Recyclables, and Yard Wastes: No person shall place any refuse, recyclables or yard wastes in any street or public place or upon any private property except in proper containers for collection, however, yard waste compost sites on private property consisting of no less than 2.5 acres shall not be required to be placed in containers for collection unless it has been demonstrated to be detrimental to public health, safety, welfare, or safety. No person shall throw or deposit refuse, recyclables or yard waste in any body of water or in such manner as to cause litter or contamination of the environment. City Code 9-8A-5: Stairways, Porches and Balconies: The owner shall keep every stairway, inside or outside of a building, and every porch or balcony in safe condition and sound repair, including but not limited to the following: stairs and handrails; every porch, balcony, or deck which is 30 inches or more above grade shall have a guardrail; every handrail and guardrail shall be firmly fastened and maintained in good condition; no flight of stairs shall have settled out of its intended position or have pulled away from the supporting or adjacent structures enough to cause hazard; no flight of stairs shall have rotting, loose, or deteriorating support; excepting spiral and winding stairways, the treads and risers of every flight of stairs shall be essentially uniform in width and height; stairways shall be capable of supporting a live load of 100 pounds per square foot of horizontal projection. City Code 9 -SA -10: General Requirements: No person shall occupy as owner, occupant or let to another for occupancy any dwelling or rooming unit for the purpose of living therein which does not comply with the following requirements: F. Accessory Structure Maintenance: Accessory structures shall be structurally sound and be maintained in good repair. The exterior of such structures shall be made weather resistant through the use of decay -resistant materials such as paint or other preservatives. City Code 12-4-6: Certain Dwelling Units: A. Certain Structures as Dwelling Units Prohibited: No cellar, garage, tent, travel trailer, basement with unfinished structures above, or accessory building shall at any time be used as a dwelling unit. City Code 12-6-6-A-3: Shipping and Storage Containers — In all zoning districts, moveable shipping and storage containers shall only be allowed subject to the following limitations: Containers, with or without contents, must not be on a lot for more than thirty (30) continuous days. ii. In no case may a moveable container be used as a permanent or temporary structure or accessory structure. iii. Containers must be placed at least fifteen (15) feet back of curb or pavement edge, only within the allowed driveway and shall not interfere with traffic sightlines. City Code 12-9-11: Illegal Home Occupations; Penalty: All home occupations that are being conducted in violation of this chapter are illegal. Any person violating any provision of this chapter shall be guilty of a misdemeanor and, upon conviction thereof, shall be subject to punishment as defined by state law. City Code 12-13-3-A: Exterior Storage: Residential Districts: All materials and equipment not stored within a building must be fully screened (as outlined in Section 12-13-5) so as not to be visible from adjoining properties, except for the flowing: 1. Clotheslines and recreational equipment. 2. Building materials currently being used on the premises of a property with an active building permit or landscaping materials to be incorporated into a project on the premises of a property within an active remodeling/beautification project not to exceed six (6) months within a calendar year. 3. Agricultural equipment and materials if these arc used or intended for use on the premises. 4. Special mobile equipment permitted only when being used in conjunction with a temporary service including, but not limited to emergency events or a construction, remodeling, or landscaping project benefiting the premises or the temporary, general loading or unloading onto the premises. City Code 12-13-8-F-6: Off -Street Parking: In the case of single-family, two-family, townhouse and quadraminium dwellings, parking shall be prohibited in any portion of the property between the public right-of-way and rear of the principal structure except designated driveways leading directly into a garage and one open, surfaced space located contiguous to the side of a driveway, away from the principal use. Said extra space shall be surfaced as provided in Subsection E6 of this section. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Administrator's Report November 16, 2021 t The City Administrator and Department Heads present at the meeting will provide a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. City Department Activities 2. Update on Development/CIP Projects 3. Meeting reminders Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made.