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Home My WebLink AboutCC November 21, 2000 I '.~ u.u UYLCa..l..n ;;;¡'-5 -00 CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W.· ANDOVER, MINNESOTA 55304· (763) 755-5100 FAX (763) 755-8923 Regular City Council Meeting - Tuesday, November 21, 2000 agenda Call to Order -7:00 PM Swearing in Ceremony Resident Forum Bookmark Agenda Approval Name Consent Agenda Approval of Minutes minutes Oh:C'lIli:li:iOJ1 H)~t¡ 1. Anoka County Sheriff Monthly Report sheriff 2. Approve Amendment to Ordinance 112, PUD Ordinance ord112 St?ff, rnlX'mitte('~, ('nntmi~li:innQ 3. Appoint Task ForcelBall Field Development ballfield 4. Reschedule Joint Meeting Date/School BoardlAnoka County meeting 5. Approve Liquorffobacco Licenses tobacco 6. Update of Joint Meeting with Park & Recreation Commission updtpr Nnn_nili:"'114i:li:inn/l"nnfl:.('nt TtptJ1~ 7. Approve Final Payment/00-9 & 98-25/ Parking Lot & Trail Improvements fpayOO99825 8, Approve MASC/CFL Youth Enrichment Grant Resolution masccfl 9. Authorize Advertisement for Park and Recreation Commission Positions parkrec 10. Authorize Advertisement for Planning and Zoning Commission Positions pz 11. Approve Contract RenewallPeach Associates peach 12. Approve Contract Renewal/Time Saver Secretarial Service timesaver 13. Approve Location of Street Light/Round Lake Blvd. & 154'h Lane NW streetlight 14. Void Contract/City Project 00-17/7th Avenue Trail voidOO17 15. Declare Cost & Order Assessment RolI/98-09/Cambridge Estates (Phase 1/ South Area)dclr989 16. Declare Cost & Order Assessment RolI/98-30/Chesterton Commons 4th Addition dclr9830 Mayor/Council Input Payment of Claims Adjournment --.-- .- '.'-''''- ~ ~cw~ 1d-.-b-òO REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - NOVEMBER 21, 2000 TABLE OF CONTENTS SWEARING-IN CEREMONY (Julie Trude) ..................................... 1 AGENDA APPROVAL. . . . . . . . . . . . . . . . , . . . . , . . . . . . . . . . . . . . . . . , . . . , . . . . . . . . .. 1 CONSENT AGENDA Resolution R245-00 approving final payment/IPOO-9 & IP98-23IParking lot & trails .. 1 Resolution R246-00 approving MSAC/CFL Youth Enrichment Grant. . . . .. . . . .. . .. 1 Authorize ads for Park and Recreation Commission positions .................... 1 Authorize ads for Planning and Zoning Commission positions . . . . , . . . . . . . . . . . . . .. 1 Approve contract renewallPeach Associates .................................. 1 Approve contract renewal/Time Saver Secretarial Service .......,............... 1 Approve location of street light/Round Lake Blvd & 134th Lane ................ .. 1 Resolution R247-00 voiding contract/City project IPOO-17!7th Avenue trail......... I Resolution R248-00 declaring cost and ordering assessment roll/IP98-09/Cambridge Estates (Phase VSouth Area) . . . . . . . . . . . . . . . . . . . . . . . . , . . . . . . . . . . . . . . . . .. 2 Resolution R249-00 declaring cost and ordering assessment roll/IP98-30/Chesterton Commons 4th Addition. . . . . . , . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2 APPROVAL OF MINUTES .................................................. 2 ANOKA COUNTY SHERlFF MONTHLY REPORT . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2 BRlMEYER GROUP ....................................................... 2 Motion to schedule interviews/Administrator/Feb 2 & 3, 2001 plus set work session on Jan 9, 2001 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ,. 3 AMENDMENT TO ORDINANCE 112, PUD ORDINANCE Motion to approve (4/5 majority vote for Special Use PermitsIPUD) . . . . . . . . . . . . . .. 3 APPOINT TASK FORCE/BALL FIELD DEVELOPMENT Motion to appoint members ............................................... 3 RESCHEDULE JOINT MEETING DATE/SCHOOL BOARD/ANOKA COUNTY ...... 3 Motion to reschedule meeting for December 12,2000 .......................... 4 LIQUOR/TOBACCO LICENSES Motion to approve licenses as listed. . . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 4 UPDATE OF JOINT MEETING WITH PARK AND RECREATION COMMISSION .... 4 FIRE MARSHALL POSITION ................................................ 4 MA YOR/COUNC1L INPUT Update - Eveland property/Ball fields ....................................... 5 PAYMENT OF CLAIMS ..........,.,...............,....................... 5 ADJOURNMENT .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 5 I " CITY of ANDOVER REGULAR ANDOVER CITY COUNCIL MEETING - NOVEMBER 21, 2000 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Jack McKelvey, November 21, 2000,7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude Councilmembers absent: None Also present: City Attorney, William G. Hawkins City Engineer, Scott Erickson City Finance Director, Jim Dickinson Acting City Administrator, Dave Carlberg Others SWEARING-IN=CEREMONY Attorney Hawkins administered the oath to Julie Trude for the office of City of Andover Council member. AGENDA APPROVAL Add Item la, Brimeyer Group; and Item 6a, Fire Marshall Position Motion by Knight, Seconded by Jacobson, to approve the Agenda as amended. Motion carried unanimously. CONSENT AGENDA Item 7 Approve Final Payment/IPOO-9 & IP98-23/Parking Lot and Trail Improvements (Resolution R245-00) Item 8 Approve MASC/CFL Youth Enrichment Grant (Resolution R246-00) Item 9 Authorize Advertisement for Park and Recreation Commission Positions Item 10 Authorize Advertisements for Planning and Zoning Commission Positions Item 11 Approve Contract RenewaVPeach Associates Item 12 Approve Contract RenewallTime Saver Secretarial Service Item 13 Approve Location of Street Light/Round Lake Boulevard and 134th Lane NW Item 14 Void Contract/City Project IPOO-1717th A venue Trail (Resolution R247-00) . .._.h .. .. '. r Regular Andover City Council Meeting Minutes - November 21,2000 Page 2 (Consent Agenda, Continued) Item 15 Declare Cost and Order Assessment Roll/IP98-09/Cambridge Estates (Phase I/South Area) (Resolution R248-00) Item 16 Declare Cost and Order Assessment Roll/IP98-30/Chesterton Commons 4th Addition (Resolution R249-00) Motion by Jacobson, Seconded by Knight, approval of the Consent Agenda. Motion carried unanimously. APPROVAL OF MINUTES November 9, 2000, Regular Meeting: Correct as written. Motion by Orttel, Seconded by Jacobson, approval as written. Motion carried on a 4- Yes, I-Present (Trude) vote. ANOKA COUNTY SHERIFF MONTHLY REPORT On behalf of Sheriff Podany, Captain Larry Klink congratulated Julie Trude on her election to the Council He reported the calls for service for the month of October were 1,038, the same as the previous month, which included 843 incident reports. There was an increase in felony arrests and a total of 121 traffic arrests, They have had some complaints on snowmobiles, but it is still very early in the season. BRIMEYER GROUP Jim Brimeyer of the Brimeyer Group, Inc., stated they revised the City Administrator profile based on the discussions at the last Council meeting. It has changed their original time table by a week ro ten days. The deadline is now December 8, with them coming back to the City Council on December 19 with a progress report. That only gives them a week to review and screen the candidates. He asked the Council's opinion to move the progress report back to a January 9 meeting, with interviews on the weekend of January 19 and 20 or January 26 and 27. They have talked to Staff about this, who does not have a problem with it. The Council felt that because this is an important position, enough time should be provided to be able to properly screen the applicants. It was agreed the deadline for applications should be extended a week or so, They also agreed to a special meeting on January 9, 2001, for a progress report on the screening of the applicants. In addition, they preferred the interviews to be conducted the first weekend in February, February 2 and 3, 2001. ---.-----~--- -..--'''- ,--- r Regular Andover City Council Meeting Minutes - November 21,2000 Page 3 (Brimeyer Group, Continued) Motion by Orttel, Seconded by Knight, to schedule the interviews the 2nd ffI1d 3rd of February, 2001, and to set a work session for January 9, 2001. Motion carried unanimously. APPROVE AMENDMENT TO ORDINANCE Il2, PUD ORDINANCE Mr. Carlberg explained at the last Council meeting there was a concern that a Special Use Permit could be approved by a simple majority vote of the Council. Language is being proposed to require a 4/5 vote for Special Use Permits for Planned Unit Developments. Attorney Hawkins advised a rezoning requires a 4/5 vote. 11ùs proposal is more restrictive than state law, but it is allowed if the Council feels it is necessary. Motion by Knight, Seconded by Jacobson, the ordinance amendment as presented. Motion carried unanimously. APPOINT TASK FORCE/BALL FIELD DEVELOPMENT Mr, Carlberg stated the Council had discussed the idea of forming a task force to discuss the ball field development west of the new senior high school. Staff is recommending the following: 2 Park and Recreation Commission members (AI Grabowski and Valerie H,,\t~ 1 Andover Athletic Association (softball) member (the Director of Softball, whoever that will be), 1 Andover Baseball Association member (Dale Lang), 2 Anoka Hennepin School District representatives (Norm Hande, Tom Redmann), 2 City Councilmembers, and 2 City Staff liaison members (Todd Haas, Dave Carlberg). It is anticipated the task force will look at the design of the fields, uses, plus a joint powers agreement for the use and maintenance of the fields. They can also discuss possible volunteer labor in the construction of the fields. Some decisions need to be made within the next couple months. He anticipated the task force will meet several times a month for the next two months or so. The City Staff will provide meeting minutes for the task force. Councilmember Knight and Mayor-elect Mike Gamache agreed to represent the Council on the task force. The Council generally agreed. Motion by Trude, Seconded by Orttel, that the names mentioned tonight be appointed to the task force for ball field development. Motion carried unanimously, RESCHEDULE JOINT MEETING DATE/SCHOOL BOARD/ANOKA COUNTY Mr. Carlberg explained the Council had wanted to meet with the County Board and School Board on December 7 to discuss road improvements related to the new high school. The County Board is unable to meet that evening, and he asked the Council to consider another date. - ______ _O___,"'!þ .- , r Regular Andover City Council Meeting Minutes - November 21, 2000 Page 4 (Reschedule Joint Meeting Date/School Board/Anoka County, Continued) Motion by Orttel, Seconded by Jacobson, to schedule the joint meeting with the School Board and County Board for December 12. DISCUSSION: The Council understood it may not be possible for all members of both Boards to be present, but they hoped that two or three of each could attend. Motion carried unanimously. APPROVE LIQUORnOBACCO LICENSES The following have applied for licenses for the year 2001: On-Sale Intoxicating and Sunday Liquor: Jade Catering, Pov's Sports Bar & Grill. Off-Sale Intoxicating Liquor: Andover Liquor, G-WilI Liquors. On-Sale Non-Intoxicating Liquor: Tasty Pizza, Bill's Superette, Andover Superamerica, Superamerica #4477, Food N Fuel #5303. Tobacco licenses: Andover Liquor, Andover Spur, Andover Superamerica, Bill's Superette #7, Festival Foods, G-Will Liquors, Merwin Drug #5, Oasis Market #522, Pov's Sports Bar & Grill, Superamerica #4477, Tom Thumb. Motion by Knight, Seconded by Orttel, approval of all those listed including the late addition of Food N Fuel #5303. Motion carried on a 4-Yes, I-No (Jacobson) vote. UPDATE OF JOINT MEETING WITH PARK AND RECREATION COMMISSION Mr. Erickson stated this is just an informative item that the joint meeting with the Park and Recreation Commission is recommended to be scheduled after the vacancies on the Commission have been filled. The Council agreed. FIRE MARSHALL POSITION Councilmember Jacobson stated at the budget meeting the Council authorized the hiring of several part- and full-time positions. One of the items discussed was expanding a half-time Fire Marshall position to full time. That item has appeared before the Council for the last three or four years. He understands there is enough money in the budget to allow that position to be expanded. He brought the item up again tonight because he feels with the addition of the new schools and businesses, there is a need and it becomes a public safety issue. Since the money is available, he questioned why the Council should wait to authorize the full-time Fire Marshall. Councilmember Orttel stated he suggested the Fire Chief discuss the need and the issues of safety with the new Councilmember and Mayor-elect. He has not seen ajob description this year. He felt the needs must be reassessed and a decision made after the new year with the new Council, because approving a full-time Fire Marshall is a fairly major policy shift for the City. He also didn't think this decision should be made on an add-on item to the agenda. r Regular Andover City Council Meeting Minutes - November 21, 2000 Page 5 (Fire Marshall Position, Continued) Mr. Dickinson stated with the revenue estimate, there is approximately $25,000 remaining that could be allocated toward this position. If the Council does not act on it now, that amount would be added to the continency line item in the General Fund and would be available later, The Fire Chief had agreed to transfer some funds allocated for this position to fund a full-time mechanic, feeling that was the priority item. A full-time Fire Marshall is his second priority. The Chief also feels that to be pro-active in fire safety, the City needs a full-time person, and there would not be enough time to share with another community. After further discussion, it was agreed the item should be placed on the agenda ofthe second meeting in January, 2001. MAYOR-COUNCIL INPUT Update - Eveland property/Ball fields - Councilmember Orttel reported he talked with Don Eveland about the land west of the new high school that the City would like for the ball fields. He understands where the City is coming from. Staff has kept him up to date. Since the City will probably go through the eminent domain proceedings, he is concerned with the valuation of the land. Secondly, he wants to end up with SO acres ofland so he can re-initiate the Ag Preserve designation on it. He wants to continue fanning and wants to make sure he can get the Ag Preserve designation. The land left is within one acre. Councilmember Orttel didn't know if the SO-acre rule was subjective or very technical. Normally the City doesn't ask for a survey on Ag Preserve property, Mr. Erickson thought the ball fields could be placed on 9.7 acres, but that will be further defined by the task force. No parking would be provided on that amount of acreage. PA YMENT OF CLAIMS Motion by Knight, Seconded by Jacobson, to approve Claims. Motion carried unanimously. Motion by Jacobson, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 7:49 p.m. \~pe:::;:c~cL Mar~a A. Peach, Recording Secretary - , - ,