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Home My WebLink AboutCC October 3, 2000 ~L../.....-...........-- - - Lùl Li::t:u-1 lO--n-~ CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW.' ANDOVER, MINNESOTA 55304' (763) 755-5100 FAX (763) 755-8923 Regular City Council Meeting - Tuesday, October 3, 2000 agenda Call to Order-7:00 PM Resident Forum Bookmark Agenda Approval Name Consent Agenda Approval of Minutes minutes Domestic Violence Awareness Month Proclamation dvamp Discussion Items I. Public HearingIV acation of Easement/14434 Bluebird Street NW /Dahler vacation 2. Consider Brimeyer Group, Inc. Contract brimeyer Staff, Committees, Commissions 3. Reschedule November 7th Council Meeting nov7 4. Set Meeting Date/Budget Workshop budget 5. Schedule Special Meeting/Canvass Election Results election Non-Discussion/Consent Items 6. Declare Costs and Order Assessment Roll/2000 Delinquent Utility utility 7. Schedule Hearing/Delinquent Utility Service Charges charges 8. Approve Change Order #1/99-35/Woodland Estates 2nd Addition co19935 9. Approve Final Payment/94-30B & 94-30C/City Hall Parking Lot Improvements fpay9430bc 10. Approve Final Payment/99-28/Navajo St, 173rd Ave. & 175th Ave. fpay9928 II. Declare Cost/Order Assessment RoIl/99-28/Navajo St, 173rd Ave, & 175th Ave. dclr9928 12. Approve Final Payment/00-30113635 & 13625 Gladiola Street NW fpay0030 13. Declare Cost/Order Assessment RoIl/00-30/13635 & 13625 Gladiola Street NW dclrOO30 14. Approve Quote/00-17/ Anoka County Library Trail qtOO17 15. Appoint Judges/General Election judges 16. Waive Public Hearing/Adopt Assessment Ro11/99-3711680 Andover Blvd NW adpt9937 17. Waive Public Hearing/Adopt Assessment/99-39/1970- 148th Ave NW adpt9939 18. Waive Public Hearing/Adopt Assessment/00-25/3532 -142nd Ave NW adptOO25 19. Waive Public Hearing/Adopt Assessment/00-1/3148 Bunker Lake Blvd NW adptOOl 20, Approve Quotes/00-28/Misc. Park Trail Improvement qt0028 21. Approve Final PlatINorth Valley Ridge fplatnvr 22. Amend Ord. 8, Sect. 7.03 & 8.07/Administrative Permit ProcedurelTemp, Outdoor/Spec. Eventsord8 23, Approve Res. Setting Fees/Administrative Permit ProcedurelTemp. Outdoor/Spec. Events fees 24. Release Letter ofCredit/96-30/Cherrywood Estate - Special Assessments (contingent upon loc9630 Finance Director's review of escrow accounts) 25. Release Letter ofCredit/95-I/Woodland Creek 5th Addition - Special Assessments (contingentloc951 upon Finance Director's review of escrow accounts) 26. Amend Ordinance No. 201/Manufactured HomeslTemporary Mobile Home Permit ord201 27. Declare Cost/Order Assessment Roll/2000 Delinquent Mowing Charges mowing 28. Schedule Hearing/Delinquent Mowing Charges hearing Mayor Council Input Payment of Claims Adjournment ~ -~ -""-,,," Lt.-"cU.b:,Uî 10-\1-<)) REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - OCTOBER 3,2000 TABLE OF CONTENTS RESIDENT FORUM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1 AGENDA APPROVAL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . . . . .. . .. 1 CONSENT AGENDA Resolution R211-00 declaring costs and ordering assessment rolV2000 delinquent utility 1 Resolution R212-000 scheduling hearinglDelinquent utility service charges. . . . . . . .. 1 Resolution R213-00 approving change order #1/IP99-35/Woodland Estates 2nd. . . . .. 1 Resolution R214-00 approving final paymentJIP94-30B & IP94-30C/City Hall parking lot improvements ................................................... 1 Resolution R215-00 approving final paymentJIP99-28/Navajo, 173rd & 175th . . . . . .. 2 Resolution R216-00 declaring cost/Ordering assessment roll/IP99-28 .............. 2 Resolution R217-00 approving final paymentJIPOO-30/13635 & 13625 Gladiola...... 2 Resolution R218-00 declaring cost/Ordering assessment roll/IPOO-30 ........,..... 2 Approve quote/IPOO-17/ Anoka County library trail (WB Miller, Inc., $17,080.75)" ... 2 Resolution R219-00 appointing judges/General election..................,...... 2 Resolution R220-00 waiving public hearing!Adopting assessment roll/IP99-37/ 1680 Andover Boulevard NW ......................................... 2 Resolution R221-00 waiving public hearing! Adopting assessmentJIP99-39/1970 148th 2 Resolution R222-00 waiving public hearing! Adopting assessmentJIPOO-25/3532 142nd 2 Resolution R223-00 waiving public hearing! Adopting assessmentJIPOO-1 /3148 Bunker Lake Boulevard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2 Approve quotes/IPOO-28/Miscellaneous park trail improvements (Hardrives, $35,845). 2 Resolution R224-00 approving final plat/North Valley Ridge. . . . . . . . . . . . . . . . . . . .. 2 Amend Ordinance 8, Section 7.03 & Section 8.07/Administrative Permit Procedure/ Temporary Outdoor/Special events. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2 Resolution R225-00 setting fees/Administrative permit procedure/Temporary Outdoor/ Special events ....... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2 Release Letter of CreditJIP96-30/Cherrywood Estates - Special assessments. . . . , . . .. 2 Release Letter ofCreditJIP95-1/Woodland Creek 5th Addition - Special assessments.. 2 Amend Ordinance No. 201/Manufactured Homes/Temporary mobile home permit.. .. 2 Resolution R226-00 declaring cost/Ordering assessment/2000 delinquent mowing ... 2 Resolution R227-00 scheduling hearinglDelinquent mowing charges .............. 2 APPROVAL OF MINUTES .................,................................ 3 DOMESTIC VIOLENCE AWARENESS MONTH PROCLAMATION. . . . . . . . . . . . . . .. 3 PUBLIC HEARING: V ACATlON OF EASEMENT/14434 BLUEBlRD/DAHLER Resolution R228-00 granting the vacation of easement. . . . . . . . . . . . . . . . . . . . . . . . .. 3 CONSIDER BRIMEYER GROUP, INC., CONTRACT ............................ 3 Motion to enter into the contract ........................................... 4 RESCHEDULE NOVEMBER 7 COUNCIL MEETING Motion to reschedule meeting to November 9, 7 p.m. . . . . . . . . . . . . . . . . . . . . . . . . . .. 4 SET MEETING DATE/BUDGET WORKSHOP Motion to schedule budget workshop for Tuesday, October 24, 7 p.m. . . . . . . . . . . . . .. 4 SCHEDULE SPECIAL MEETING/CANVASS ELECTION RESULTS (November 9) . . .. 4 SCHEDULE EDA MEETING (Oct 10, 8 p.m.) .................................., 4 MAYOR/COUNCIL INPUT .- ..- Regular Andover City Council Meeting Minutes - October 3, 2000 Table of Contents Page ii Deer hunting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 4 Ballfields at the new Senior High. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 5 October 12 Metropolitan Council Operations town meeting. . . . . . . . . . . . . . . . . . . . .. 5 APPROVAL OF CLAIMS ................................................... 5 ADJOURNMENT .......................................................... 5 CITY of ANDOVER REGULAR ANDOVER CITY COUNCIL MEETING - OCTOBER 3, 2000 MINUTES The Regular Bi-MonthJy Meeting of the Andover City Council was called to order by Mayor Jack McKelvey, October 3, 2000,7:02 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota, Councilmembers present: Tony Howard, Mike Knight, Ken Orttel Councilmember absent: Don Jacobson Also present: City Attorney, William G. Hawkins City Engineer, Scott Erickson City Finance Director, Jim Dickinson Acting Administrator, Dave Carlberg Others RESIDENT FORUM Carroll Abbott. 2917 142nd Lane - was glad to see Dave Carlberg appointed Acting Administrator. He stated No Parking signs have been placed along Heather by the park that read No Parking between April 1 to July 1. One sign gives no date in July. He felt it should say between April 1 and July 31, as most teams play in the month of July. Mayor McKelvey felt the date should read to August 31. Mr. Erickson stated he will look into the matter. AGENDA APPROVAL Add Item 5a, Schedule EDA Meeting. Motion by Knight, Seconded by Howard, to approve the Agenda as amended. Motion carried on a 4-Yes, I-Absent (Jacobson) vote. CONSENT AGENDA Item 6 Declare Costs and Order Assessment RolV2000 Delinquent Utility (Resolution R21l-00) Item 7 Schedule HearinglDelinquent Utility Service Charges (Resolution R212-00) Item 8 Approve Change Order #l/IP99-35/Woodland Estates 2nd Addition (Resolution R213-00) Item 9 Approve Final Payment/IP94-30B & IP94-30C/City Hall Parking Lot lmprovements (Resolution R214-00) Regular Andover City Council Meeting Minutes - October 3, 2000 Page 2 (Consent Agenda, Continued) Item 1 0 Approve Final Payment!IP99-28/Navajo Street, 173rd Avenue & 175th Avenue (Resolution R215-00) Item 11 Declare Cost/Order Assessment Roll/IP99-28 (Resolution R216-00) Item 12 Approve Final Payment!IPOO- 30/13635 & 13625 Gladiola Street NW (Resolution R217-00) Item 13 Declare Cost/Order Assessment Roll/IPOO-30 (Resolution R218-00) Item 14 Approve Quote/IPOO-17/Anoka County Library Trail (WB Miller, Inc., $17,080.75) Item 15 Appoint Judges/General Election (Resolution R219-00) Item 16 Waive Public Hearing/Adopt Assessment Roll/IP99- 37/1680 Andover Boulevard NW (Resolution R220-00) Item 17 Waive Public Hearing/Adopt Assessment!IP99-39/1970 148th Avenue NW (Resolution R221-00) Item 18 Waive Public Hearing/Adopt Assessment!IPOO-25/3532 142nd Avenue NW (Resolution R222-00) Itcm 19 Waive Public Hearing/Adopt Assessment!IPOO-113148 Bunker Lake Boulevard NW (Resolution R223-00) Item 20 Approve Quotes/IPOO-28/Miscellaneous Park Trail Improvements (Hardrives, Inc., $35,845) Item 21 Approve Final P1at/North Valley Ridge (Resolution R224-00) Item 22 Amend Ordinance 8, Section 7.03 & Section 8.07/Administrative Permit Procedureffemporary Outdoor/Special Events Item 23 Approve Resolution Setting Fees/Administrative Permit Procedureffemporary OutdoorlSpecial Events (Resolution R225-00) Item 24 Release Letter of Credit!IP96-30/Cherrywood Estates - Special Assessments (contingent upon Finance Director's review of escrow accounts) Item 25 Release Letter of Credit!IP95-1!Woodland Creek 5th Addition - Special Assessments (contingent upon Finance Director's review of escrow accounts) Item 26 Amend Ordinance No. 201/Manufactured Homesffemporary Mobile Home Permit Item 27 Declare Cost/Order Assessment Roll12000 Delinquent Mowing Charges (Resolution R226-00) Item 28 Schedule HearinglDelinquent Mowing Charges (Resolution R227-00) Motion by Ornel, Seconded by Knight, to approve the Consent Agenda. Motion carried on a 4- Yes, I-Absent (Jacobson) vote. Regular Andover City Council Meeting Minutes - October 3. 2000 Page 3 APPROVAL OF MINUTES September 14,2000, Special Meeting: Correct as written. September 19,2000, Regular Meeting: Correct as written. September 19, 2000, Special Meeting: Correct as written. Motion by Orttel, Seconded by Knight, approval of the meetings Minutes on September 19. Motion carried on a 4- Yes, I-Absent (Jacobson) vote. Motion by Orttel, Seconded by Knight, approval of the September 14 meeting Minutes. Motion carried on a 3-Yes, I-Present (Howard), I-Absent (Jacobson) vote. DOMESTIC VIOLENCE AWARENESS MONTH PROCLAMATION Mayor McKelvey read the proclamation declaring October of2000 as Domestic Violence Awareness Month. PUBLIC HEARING: VACATION OF EASEMENT/14434 BLUEBIRD STREET/DAHLER Mr. Carlberg reviewed the application of Jennifer and Patrick Dahler to vacate a portion of drainage and utility easement along the north area of the property. The area is outside the 100-year flood elevation. Staff is recommending approval. He also reviewed photos of the area in question. Mayor McKelvey opened the hearing for public testimony. There was none. Motion by Knight, Seconded by Howard, to close the public hearing. Motion carried on a 4- Yes, I-Absent (Jacobson) vote. 7: 17 p.m. Motion by Knight, Seconded by Orttel, the Resolution granting the vacation of easement as presented. (Resolution R228-00) Motion carried on a4-Yes, I-Absent (Jacobson) vote. CONSIDER BRIMEYER GROUP, lNC., CONTRACT Mr. Dickinson explained the proposed contract from the Brimeyer Group, Inc., outlines the entire phase process as described at the workshop. He pointed out that if the City goes through the entire recruitment process and the chosen applicant does not stay in the position for 18 months, the City will need to go through the entire process again at no charge. The contract is a flat fee of$16,000 which includes everything except some outside expenses. The maximum expenses should not exceed $3,000, though he didn't think it would be that much. -"- - ~. ' Regular Andover City Council Meeting Minutes - October 3, 2000 Page 4 (Consider Brimeyer Group, Inc" Contract, Continued) There was some discussion on the last paragraph relating to payments made ifthe City decides to terminate the agreement. The payments are to be one-third of the fee paid upon signing the agreement, one-third after presentation of the Progress Report and the balance after the search has been successfully completed. Attorney Hawkins stated if the City terminates the contract, it should not owe any more than what it has owed to that point. While the agreement can be read to that effect, he said he would clarifY it further that the only obligation the City will have is to make the payment due to that point. Motion by Orttel, Seconded by Knight, that the Council enter into the contract with the Brimeyer Group, Inc., for assistance in the selection of a new City Administrator, subject to correction and the final approval by the City Attorney. Motion carried on a 4- Yes, I-Absent (Jacobson) vote. RESCHEDULE NOVEMBER 7 COUNCIL MEETING Motion by Knight, Seconded by Howard, to reschedule the November 7 meeting to Thursday, November 9 at 7:00 p.m. Motion carried on a 4-Yes, I-Absent (Jacobson) vote. SET MEETING DATE/BUDGET WORKSHOP Motion by Howard, Seconded by Orttel, to schedule Tuesday, October 24, 7 p.m. for a budget workshop. Motion carried on a 4- Yes, I-Absent (Jacobson) vote. SCHEDULE SPECIAL MEETING/CANVASS ELECTION RESULTS No special meeting was scheduled, as it will be done at the regular Council meeting to be held on Thursday, November 9. SCHEDULE EDA MEETING The Council scheduled an Economic Development Authority meeting for Tuesday, October 10, 8 p.m., following the special meeting with the Planning and Zoning Commission. M4 YORlCOUNClL INPUT Deer hunting - Councilmember Orttel stated he is still hearing about the prohibition on deer hunting south of l61st Avenue. Apparently the change made in the definition of family did not include the - . Regular Andover City Council Meeting Minutes - October 3, 2000 Page 5 (Mayor/Council Input, Continued) spouses of children. He didn't feel that was the intent, thinking in-laws and siblings should be considered. There is also a group of people east of Crosstown who are asking the area be allowed for hunting because it is still basically rural. Mr. Carlberg stated the item of who should be allowed to get hunting pennits for areas south of 161 st could be brought back to the Council at the next meeting for consideration. Any change in the boundary, however, probably would not take affect until next year. Ballfields at the new Senior High - Mayor McKelvey asked that research be done on what it will take to remove the Ag Preserve designation for the property west of the new high school so the ball fields can be constructed on them. Attorney Hawkins stated he will look at the procedure and whether or not there is an acreage limitation on the amount of land that can be removed for public need. October 12 Metropolitan Council Operations town meeting - Mr. Carlberg asked if the Council wanted to speak at that meeting or should he represent the City. He also asked for clarification on what should be said at that meeting. The Council had a concern that comments made at that meeting would not jeopardize the City's Comprehensive Plan negotiations. The Council agreed to schedule that evening as a special meeting and agreed to discuss the issues to be raised at the special meeting on October 10. Motion by Orttel, Seconded by Knight, to set October 12, 7:30 p.m., at the Anoka County Board Room as a City of Andover Council meeting. Motion carried on a 4- Yes, I-Absent (Jacobson) vote. APPROVAL OF CLAIMS Motion by Knight, Seconded by Orttel, to approve Claims. Motion carried on a 4- Yes, I-Absent (Jacobson) vote. Motion by Howard, Seconded by Knight, to adjourn. Motion carried on a 4-Yes, I-Absent (Jacobson) vote. The meeting adjourned at 7:50 p.m. Respectfully submitted, ~~~~ Recording Secretary