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HomeMy WebLinkAboutCC August 1, 2000 o..í1lV JCW \I'-I£),6D ,,- CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW.· ANDOVER, MINNESOTA 55304· (763) 755-5100 FAX (763) 755-8923 Regular City Council Meeting - Tuesday August I, 2000 agenda Call to Order - 7:00 PM Bookmark Resident Forum Name Agenda Approval Consent Agenda Approval of Minutes minutes nili:l'lI~Ci:inn Tt(l'm~ I. Call for the Sale of Bonds/Ehlers & Associates bonds 2. Discuss DNR Trail Connection GrantsJProject #98-20 disc9820 3. Update of Fire Department Policies fire 4. Crooked Lake School/Walkers crookedlake ~t~ff" rnmmitt"''''Q rnmmiCi:QinnQ I , 5. Schedule Meeting Date with the Anoka-Hennepin School District/School Issues meeting 6. Options for Councilmember Replacement replace !'Tnn_OiC;:I'uCi:dnn/C"nnC;:I>nf Tt",rnc;:. 7. Approve Financial Policy policy 8, Budget Update budget 9. Approve Dental Insurance Policy Renewal and City Contribution dental I O. Approve Employee Health Insurance Policy and City Contribution health I I. A ward Life Insurance Contract life 12. Approve Phone Service Proposal phone 13. Approve Job ReclassificationlDave Berkowitz berkowitz 14, Extended Sick Pay/Deanna Connoy sickpay 15. Approve Spec. Use Permit (SUP 00-06)/ Antenna Exceeding 35'/3017 161 st A ve,/US West Wireless supuswest 16. Approve Change Order # 1/00-4/2000 Seal Coating co 1004 17. Approve Final Payment/OO-4/2000 Seal Coating fpay004 18. Award Bid/OO-9 & 98-25/Parking Lot & Trail Improvements bid0099825 19. Waive Hearing/Adopt Assessment RolIl00-14/142XX Round Lake Blvd NW adptOO14 20. Waive Hearing/Adopt Assessment RolllOO-24/14268 Round Lake Blvd NW adptOO24 21. Approve Ordinance 229 Amendment/Skateboarding-Rollerblading at Sunshine Park ord229 22. Approve Revision to Application for Temporary Use of Picnic Shelter at Sunshine Park sunshine 23. Update of Sunshine Park Shelter/99-21 shelter9921 24. Approve No Parking Resolution/Grey Oaks nopark 25. Wittington Ridge/Street Paving wittingtonr Mayor/Council Input Payment of Claims Adjournment ---.-- , ' ...~- -,0 CITY of ANDOVER REGULAR ANDOVER CITY COUNCIL MEETING -AUGUST 1,2000 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Jack McKelvey, August 1, 2000,7:00 p.m., at the Andover City Hall, 1685 Crosstown BouJevard NW, Andover, Minnesota. Councilmembers present: Don Jacobson, Julie Johnson, Mike Knight, Ken Ortte1 Councilmembers absent: None Also present: City Attorney, William G. Hawkins City Engineer, Scott Erickson City Finance Director, Jim Dickinson Fire Chief, Dan Winkel City Administrator, Richard Fursman Others RESIDENT FORUM Winslow Holasek - received a notice from FERC that they have approved the open cut trench on 16Oth. Will the City protest it? Mr. Erickson stated they met with the construction crew last week. The gas company will be open cutting the boulevard, and it is anticipated they won't even get into the street. They may use the street to pile sand, so lanes of traffic may be temporarily closed. If they do any damage to the street, they will repair it to the City's guidelines. Mr. Holasek wondered if the City was aware that the Commission granted an award for damages to the City of Andover. If the City is going to appeal, it must be done within 40 days from July 11. If there is no appeal, both awards were $1,550. Does the City plan to appeal this? Attorney Hawkins stated it would be his recommendation to not appeal it. It wouJd not make economic sense to do so. The City Council took no action to appeal. AGENDA APPROVAL Add Item 6a, Community Center; and Item 26, Order Utility ReviewlBunker Lake Boulevard NW and Seventh Avenue. Remove from Consent Agenda for discussion Item 7, Approve Financial Policy. Motion by Jacobson, Seconded by Johnson, to approve the Agenda with those changes, Motion carried unanimously. , .- .. ·,·r OJ 1 Uill:u,¡L g - IS . 0. 0 '. REGULAR ANDOVER CITY COUNCIL MEETING MINUTES -AUGUST 1,2000 TABLE OF CONTENTS RESIDENT FORUM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1 AGENDA APPROVAL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1 CONSENT AGENDA Budget update. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2 Approve dental insurance policy renewal and City contribution .... . . . . . . . . . . . . . .. 2 Approve employee health insurance policy and City contribution. . . . . . , . . . . . . . . . .. 2 A ward life insurance contract (ReliaStar) .................................... 2 Approve phone service proposal (US Link) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2 Approve job reclassification/Dave Berkowitz (Civil Engineer III) ............,.... 2 Extended sick pay/Deanna Connoy Resolution R157-00 approving Special Use Permit (SUP 00-06)/Antenna exceeding 35 feetl3017 161st AvelUS West Wireless. . . . . . . . .. . . . . . . . .. . . . . . . . . . .. .. 2 Resolution R158-00 approving change order #IIIPOO-4/2000 seal coating. .. .. . , .. .. 2 Resolution R159-00 approving final paymentlIPOO-4/2000 seal coating. . . . . . . . . . . .. 2 Resolution R160-00 awarding bidlIPOO-9 & IP98-25/Parking lot and trail improvements 2 Resolution R161-00 waiving hearing/Adopting assessment rollIIPOO-14/142xx Round Lake Boulevard . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . , . . . . . . . . . . . . . . .. 2 Resolution R162-00 waiving hearing/Adopting assessment rollIIPOO-24/l4268 Round Lake Boulevard ............................................... 2 Approve Ordinance 229 amendmentlSkateboard-Rollerblading at Sunshine Park ..... 2 Approve revision to Application for Temporary Use of Picnic Shelter at Sunshine Park 2 Update of Sunshine Park shelterlIP99-21 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2 Resolution R163-00 approving No-Parking/Grey Oaks.. .. . . . . . . . . . . . . .. . . . .. . .. 2 Wittington Ridge/Street paving ............................................ 2 Order utility reviewlBunker Lake Boulevard and Seventh A venue . . , . . . . . . . . . . . . .. 2 APPROVAL OF MINUTES .................................................. 2 CALL FOR THE SALE OF BONDSÆHLERS & ASSOCIATES Resolution R164-00 providing for sale of $2,445,000 taxable GO tax increment bonds 3 Resolution R165-00 providing for sale of $3,350,000 GO permanent improvement revolving fund bonds ................................................ 3 DISCUSS DNR TRAIL CONNECTION GRANTS/PROJECT #98-20 . . . . . . . . . . . . . . . .. 3 UPDATE OF FIRE DEPARTMENT POLICIES .................................. 4 CROOKED LAKE SCHOOLIW ALKERS ....................................... 5 SCHEDULE MEETING WITH ANOKA-HENNEPIN SCHOOL DISTRICT Motion to set meeting for August 8, 7 o'clock. . . . . . . . . . . . . . . . . . . . . . .. .. . .. . . .. 6 OPTIONS FOR COUNC1LMEMBER REPLACEMENT Motion to advertise the vacancy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 6 COMMUNITY CENTER .................................................... 6 Motion to authorize completion of study .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 7 FINANCIAL POLICY Motion to approve .................................,.................... 7 MAYOR/COUNCIL INPUT Sewer and water along Seventh Avenue ..................................... 8 Residents south of high school site ......................................... 8 APPROVAL OF CLAIMS ................................................... 8 ADJOURNMENT ,..............,......................,.,......... . . . . . . ,. 8 . --- ,-- ,. Regular Andover City Council Meeting Minutes - August I, 2000 Page 2 CONSENT AGENDA Item 8 Budget Update Item 9 Approve Dental Insurance Policy Renewal and City Contribution Item 10 Approve Employee Health Insurance Policy and City Contribution (League of Minnesota Cities Insurance Trust) Item 11 Award Life Insurance Contract (ReliaStar) Item 12 Approve Phone Service Proposal (US Link) Item 13 Approve Job Reclassification/Dave Berkowitz (Civil Engineer III) Item 14 Extended Sick Pay/Deanna Connoy Item 15 Approve Special Use Permit (SUP 00-06)/Antenna Exceeding 35 feeV3017 161st Avenue/US West Wireless (Resolution R157-00) Item 16 Approve Change Order #1IIPOO-4/2000 Seal Coating (Resolution R158-00) Item 17 Approve final PaymenVIPOO-4/2000 Seal Coating (Resolution R159-00) Item 18 Award BidIIPOO-9 & 1P98-251Parking Lot & Trail Improvements (Resolution R160-00) Item 19 Waive Hearing/Adopt Assessment RoIlIIPOO-14/142xx Round Lake Boulevard NW (Resolution RI61-00) Item 20 Waive Hearing/Adopt Assessment RollIIPOO-24/14268 Round Lake Boulevard NW (Resolution R162-00) Item 21 Approve Ordinance 229 AmendmenVSkateboarding-Rollerblading at Sunshine Park Item 22 Approve Revision to Application for Temporary Use of Picnic Shelter at Sunshine Park Item 23 Update of Sunshine Park ShelterlIP99-21 Item 24 Approve No-Parking Resolution/Grey Oaks (Resolution R163-00) Item 25 Wittington Ridge/Street Paving Item 26 Order Utility ReviewlBunker Lake Boulevard NW and Seventh Avenue Motion by Knight, Seconded by Johnson, approval of the Consent Agenda. Motion carried unanimously. APPROVAL OF MINUTES July 18,2000, Regular Council Meeting: Correct as written. Motion by Knight, Seconded by Jacobson, approval as written. Motion carried unanimously. . ~ -- ~. Regular Andover City Council Meeting Minutes - August 1, 2000 Page 3 CALL FOR THE SALE OF BONDSÆHLERS & ASSOCIATES Rusty Fifield from Ehlers & Associates reviewed the two proposed bond issues. The first issue is for the sale of $2,445,000 Taxable GO Tax Increment Bonds to fund land acquisition and other public costs in Development District 1. The bonds would be retired over a nine-year period. It has been structured to match SO percent of the existing tax increment flow within this development district. He recommended a variation ITom the structure as outlined, and that is to change it so that the principal is paid semiannually. Traditionally they have matured annually, which generally works to the City's advantage because the interest paid is lower than the investment interest. Because these are taxable bonds, the interest would exceed the investment interest, so it makes sense to payoff the bonds more quickly and minimize the negative arbitrage on the bonds. He estimated it would reduce the overall interest by about $50,000 over the life of the bonds. In talking with buyers of bonds, they do not have a problem with the semiannual payment. Mr. Fifield explained the second sale is for $3,350,000 GO Permanent Improvement Revolving Fund Bonds to finance various improvements including Woodland Estates 2nd Addition, Sunridge, Shadowbrook 6th Addition and Grey Oaks. Payment will be made with special assessments paid into the Permanent Revolving Fund. The bonds will be retired by September, 2007, though it is anticipated that the assessments will be prepaid as the lots are sold. The bond is structured with a call provision without cost to the City once the assessments have been received. The fee for the bond rating by Standard and Poor is included in the budget for the bond issue. The sale of both bonds is scheduled for September 5, and he will bring them back to the Council meeting that evening. In answer to questions from the Council, he explained the graph on Page 4 of the $3,350,000 bond is a 20-year bond index which indicates what a typical A-rated GO bond's average interest rate would be. The graph on Page 5 shows what they expect the City could get on this bond based on the interest rates today. Motion by Jacobson, Seconded by Johnson, to authorize the $2,445,000 Taxable GO Tax Increment Bonds and the $3,350,000 GO Permanent Improvement Revolving Fund Bonds in the resolutions as presented by Staff. (Resolution Rl64-00 providing for the sale of $2,445,000 Taxable GO Tax Increment Bonds, Series 2000A; and Resolution R165-00 providing for the sale of $3,350,000 GO Permanent Improvement Revolving Fund Bonds, Series 2000B) Motion carried unanimously. DISCUSS DNR TRAIL CONNECTION GRANTS/PROJECT #98-20 Mr. Erickson explained two years ago Staff did a study on the number of locations for under-/over- passes along the bikeway/walkway trail system. They have received notice that two of the trail crossings have been chosen to receive funding ITom the DNR Local Trail Connection Grant Program. Those crossings are at Hanson Boulevard at Andover Elementary School and crossing Bunker Lake Boulevard just east of the railroad tracks connecting the City's trail with the county park trail. The grant amounts to $50,000 per location. The City would have to pay the balance of the cost and funding options would need to be researched if the Council wishes to pursue this. He estimated each - _.L~ - -- ---- .--- .. -- -' Regular Andover City Council Meeting Minutes - August 1, 2000 Page 4 (Discuss DNR Trail Connection Grants/Project 198-20, Continued) tunnel would cost $250,000. The reason the estimate for the tunnel under Crosstown Boulevard from the high school site to Sunshine Park was considerably higher is because of the extra storm sewer pipe needed there as well as a large retaining wall. A tunnel is being recommended under Hanson Boulevard because an overpass would interfere with the high line wires on either side of the road. Mayor McKelvey also understood a tunnel is more feasible on the Bunker Lake Boulevard site because of the county's plans over the railroad tracks when they upgrade that street in the future. Mr. Erickson stated Staff has had some discussions with the Anoka County Highway Department regarding tunnels under the county roads, There are other tunnels in the county, so they have been receptive. The City would have to meet their design criteria. Councilmember Johnson had some concerns with underpasses. Residents are leery for safety reasons and many are opposed to underpasses. She suggested a lot of research be done, especially on the safety aspect, plus get some input from the residents, Because a decision is not needed for several months, Councilmember Orttel suggested looking at other institutions that also benefit from the trails and crossings for financial help. The county benefits by having their trail system connect with the City's. The school district benefits with a crossing and potentially wi!! save money on busing. Mr. Erickson stated they can obtain further details on underpasses, benefits and problems other cities/counties have experienced and where they are located. They will also contact the County Parks Department and the school district regarding possible funding, then bring this back for further discussion. The Council suggested asking for resident input in the next Andover-'ftmeg:-fc<l.o.j (l01U'''- ,,-, ~ ,cD UPDATE OF FIRE DEPARTMENT POLICIES Chief Winkel introduced Shelby Wolfe, who worked on the informational packet for the last three months. He applauded her efforts, then reviewed the guidelines they give to all developers and builders which have been summarized from the Uniform Fire Code and the National Fire Code. Those guidelines include the fire alarm installation procedures, monitoring system installation procedures, sprinkler system installation procedures, sprinkler system -- emergency repair work procedures, sprinkler system -- day work installation procedures, lock box/key box policy and temporary access roads and water supply during construction. Also included are the fire alarm notification procedures and the alarm system inspection report. Contractors and builders are required to follow these guidelines by law, and he has the authority to red tag or stop a project if there are violations. Councilmember Ortte1 did not find that these codes would apply to commercial, not necessarily single family homes. Chief Winkel stated that is noted in the occupancy listing. What was presented to the Council only highlights the codes. These do not include single family residences, though the fire code is starting to look at their requirements. They would also make recommendations for sprinkler systems in single family homes, which would have to follow the Uniform Fire Code and the National Fire Code. Traditionally those have been inspected by the electrical inspector, not the Fire Department. Regular Andover City Council Meeting Minutes - August 1, 2000 Page 5 (Update of Fire Department Policies, Continued) Councilmember Jacobson was concerned with the dangerous violation ofIaw by people who leave their cars running while pumping gas. He wondered what could be done to enforce that. Chief Winkel stated in the past they have sent letters to the gas stations in town reminding them of those requirements. It is a matter of enforcement. Mr. Fursman asked if there is anything in the procedures that is more restrictive than the codes. Chief Winkel stated no, and that they would seek Council approval for any recommendation to be more restrictive than the codes. Councilmember Knight thanked Firefighter Wolfe for her efforts on the informational packet. Councilmember Johnson asked how to stop people from parking in front of the yellow lines at the schools. They also go fast behind the building and park on the grass, destroying the sprinkler heads. It is a safety issue. Chief Winkel stated it is a matter of enforcement, acknowledging parking in front of yellow lines is a tremendous problem at the schools and especially in front of the video store at the Downtown Center. He also announced the Department will be conducting its second annual Kids Safety Camp in Andover in conjunction with the Ham Lake Fire Department. Children in the fourth and fifth grade are invited to sign up. Maximum enrollment is 50 children. They have had wonderful sponsorship from the Andover and Ham Lake Lions and from both medical facilities in Andover. CROOKED LAKE SCHOOVWALKERS Mr. Erickson explained the Anoka Hennepin School Board recently designated neighborhoods adjacent to the Meadow Creek School and the Crooked Lake Elementary School as walking areas to the schools. Safety concerns are the need for sidewalks and possibly the installation of a stop sign at 139th A venue and Marigold. Sidewalks would most likely be in the boulevards. The intent would be construct them this year. He asked if the Council would like Staff to obtain further details and/or meet with the neighborhood to obtain input on this issue, The Council thought it makes sense to come down both sides of Marigold to the existing trail system. They directed Staff to look at options for sidewalk locations and walking routes. Because this is a financial issue for the school district, they may be a partial funding source as well. The Council also suggested that Staff coordinate a neighborhood meeting for their input, then come back with recommendations. - ~-. Regular Andover City Council Meeting Minutes - August 1, 2000 Page 6 SCHEDULE MEETING WITH ANOKA-HENNEPIN SCHOOL DISTRICT/SCHOOL ISSUES The Council agreed to meet with school board officials and district representatives after the 6 o'clock meeting on August 8. It was also agreed that Mr. Fursman would present the City's position on the various issues. Mr. Erickson stated he will also have the feasibility report for the extension of Andover Boulevard that evening. Motion by Orttel, Seconded by Knight, that for the meeting, Mr. Fursman would be the presenter, and that that meeting be held on August 8 at 7 o'clock at the City Hall after the 6 0' clock meeting. Motion carried unanimously. OPTIONS FOR COUNCILMEMBER REPLACEMENT Council noted that Councilmember Johnson's position should be filled as soon as possible with the understanding that there will be three openings on the November ballot. The person elected to fill Councilmember Johnson's two-year position will begin duties immediately after the time has expired for a candidate to contest the election results, approximately November 15. It was suggested the opening be advertised for a minimum of 15 days and that an interview date will be considered at the August 15 Council meeting. Several hoped that those considered for the vacancy would not be interested in running for the office in the election to avoid giving someone an unfair advantage. Motion by Orttel, Seconded by Jacobson, to have the City Administrator prepare an ad to run in the local paper, cable TV and the Andover Times if there is one in the time period announcing there will be an open space on the City Council, setting forth what he is looking for in a resume, and schedule interviews with the applicants on an appropriate date after August 15. DISCUSSION: Discussion noted it may not be legal to say they would not interview anyone who is intending to run for a Council seat in the election. An option may be to wait until after the September 12 filing closing date before making an appointment. It was also suggested that August 18 would be an appropriate closing date for the advertisement. Motion carried on a 4- Yes, I-Abstain (Johnson) vote. COMMUNITY CENTER Mr Fursman reported he and the Mayor met with the City of Ramsey's mayor and City Administrator regarding the community center study that has been on-going for about 18 months. Andover approved going ahead with Phase II providing the other cities and school district also proceeded. The school district and the City of Anoka have decided to end their part of the project, leaving Andover and Ramsey alone to continue. Phase II would be to obtain public input as to whether or not a community center is desired or needed and whether or not the taxpayers would be willing to pay for such a facility. Anoka has indicated they may want to financially contribute to the project ~_. Regular Andover City Council Meeting Minutes - August 1, 2000 Page 7 (Community Center, Continued) if it should proceed in return for some benefits to their residents when using the facility, similar to the benefit Andover residents get when using Anoka's pool. Mr. Fursman noted Andover's share of the funding for Phase II, approximately $13,000, has already been allocated from CDBG funds. Council discussion noted that Phase II should probably be done even if the project does not proceed any time soon. If and when it does proceed, the results ITom Phase II can still be used. Mr. Fursman stated one thing that was considered is a public and private partnership such as a health club/fitness center and recreational facility/community center combination. If a private entity is interested, they may even be willing to help fund the study. Councilmember Jacobson was very dubious of the project unless it is something totally unique, thinking people will not want to raise taxes for this. If a private entity is interested, they should come to the City. Philosophically, he did not think the government should be doing what the private sector should be doing. What is the need? Mr, Fursman stated the residents can live without it, but it goes to the quality. The question is is that a significant quality of life improvement that the residents will accept a tax increase. Mayor McKelvey liked the idea of an outside partnership. The Council generally agreed to proceed with Phase II of the project and directed Staff to look at the possibility of a private partnership with a health club type facility. Motion by Orttel, Seconded by Johnson, to authorize the completion of the study that was authorized last year for the potential community center. Motion carried unanimously. APPROVE FINANCIAL POLICY Councilmember Jacobson was concerned with the wording of Page I, B. Operating Budget Policy, 1,C, that the resources to fund the budget include all revenues anticipated ITom all sources and the entire fund balance carried forward at the beginning ofthe fiscal year. Mr. Dickinson explained the fund balance is what remains after retaining the adequate balance of up to six-month's reserve for operations. Also, approximately three percent is allocated for contingencies that come up throughout the year. That is indicated in another section of the policy. This is only talking about the unreserved, undesignated dollars that would be available for the budget. That is addressed on Page 2 of the Operating Budget Policy. Councilmember Jacobson agreed with the procedure but did not read that as written. Mr. Dickinson suggested the paragraph be modified to read, "The resources to fund the budget will include all revenues reasonably anticipated from all sources and the unreserved and undesignated balances estimated to be carried forward at the beginning of the fiscal year." Motion by Jacobson, Seconded by Orttel, approval of the Financial Policy as modified. Motion carried unanimously. . ~ - ~ 1 Regular Andover City Council Meeting Minutes - August 1, 2000 Page 8 MAYOR/COUNCIL INPUT Sewer and water along Seventh Avenue- Councilmember Knight stated he has been receiving calls from residents north of Bunker Lake Boulevard on Seventh concerned that the City is forcing sewer and water into that area. Mr. Erickson stated the streets are scheduled for repair in that area and will be done with curb and gutter. Typically they want to investigate whether or not the residents want utilities before the road improvement is done. They are in the process of doing a feasibility report and will bring that back to the City Council after they have met with the neighborhood to get their feedback. There is no project; they are just studying options, The Council agreed with the procedure, noting they are not forcing sewer and water on the neighborhood. It would be only if the residents wanted them. Residents south of high school site - Councilmember Jacobson stated the residents south of Coon Creek, west of Crosstown Boulevard whose lots back up to the creek are concerned about the road alignment of the extension of Andover Boulevard. He asked if there is some way to inform those people of the meeting or to come in to look at the plans. He suggested the first tier of lots along the creek be notified. Council discussion was then on who should or should not be notified in writing and the most effective way of keeping people informed. Mr. Fursman suggested a sign at the entrance of the neighborhood about a meeting where Staff will give a presentation and answer questions. The Council generally agreed, stressing the need to keep residents informed on this issue. APPROVAL OF CLAIMS Motion by Jacobson, Seconded by Johnson, approval of Claims. Motion carried unanimously. Motion by Johnson, Seconded by Ortte!, to adjourn. Motion carried unanimously. The meeting adjourned at 8:45 p.m. Respectfully submitted, ~ lJ.M .OQ.~ '~L M~ce!la A. Peach Recording Secretary ~-.