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Home My WebLink AboutAugust 12, 2021C I T Y O F ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting August 12, 2021 7:00 P.M. Meet at Andover City Hall 1. Call to Order 2. Resident Forum 3. Approval of Minutes (7/15/21 Regular) 4. Agenda Approval 5. Consider The Meadows at Nightingale Park Dedication Requirements 6. Update of Andover Community Center/City Administrator 7. Discuss ACCNMCA Exterior Building Signage/Commissioner Strombeck 8. Reconsider 2022-2026 Park Capital Improvement Plan, Cont. 9. Outstanding Items 10. 11.Chair's Report 12.Adjournment 7:15 P.M. Or Shortly Thereafter Workshop Session A. Discuss Programming -Activity Opportunities, Cont. B. Adjournment Note: Some or all members of the Andover Park and Recreation Commission may participate in the August 12, 2021, Park and Recreation Commission meeting by telephone or video conference rather than by being personally present at the Park and Recreation Commission regular meeting place at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, MN 56304. Members of the public can physically attend, although there is very limited seating in the City Council Chambers as appropriate social distancing will be done by the Commission and visitors. ADD -ON ITEM: Consider Andover Crossings Sketch Plan/Park Dedication Requirements Y 0 F O jV L . 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 5. Consider The Meadows at Nightingale Development Park Dedication Requirements DATE: August 12, 2021 INTRODUCTION This item is regarding reviewing and determining the park dedication requirements for the proposed preliminary plat of The Meadows at Nightingale. DISCUSSION A copy of the preliminary plat for The Meadows at Nightingale is included in the side pocket of the packet for your review. Twenty single family homes are being proposed. The proposed preliminary plat is located on the south side of 151' Lane NW west of Nightingale Street NW. Also attached is the location map of where the new development is being proposed. A copy of the preliminary plat is located in the side pocket of your packet. The Park and Recreation Commission had previously reviewed the sketch plan on November 5, 2020 and the recommendation was to accept cash in lieu of land. The developer has been invited to attend the meeting to make a short presentation on the proposed development and answer any questions the Commission may have. ACTION REQUIRED The Park and Recreation Commission is requested to review the proposed preliminary plat and provide direction on the park dedication requirements for the proposed The Meadows at Nightingale. Respectfully submitted, 4��/ksei Todd J. Haas Cc: Brian Theis, Tamarack Land Development (copy sent by e-mail) Attachments: Location map Sketch Plan meeting minutes of November 5, 2021; Copy of preliminary plat (side pocket of packet)✓ ANQOYER The Meadows at Nightingale 15377 1948 2210 2170 2120 2060 15416 2320 2272 15367 11594�8045 1 9 1515361 15353 2309 2241 4975 1'5343 15333 •� 2159 159 3418 1532'5 222615316 2324 2274 15318 4 15308 15302 2391 2339 2297 15292 15295 1528015262 15281 1'52846 21526015269 75 45277 �'' 348 230615 15250`I26815270 �15229�05�15224 235 15257 15262 045 15209 15245 pmil pop 15205 15197 15183 15221 2250 2222 2162 2118 2074 2032 1990 15194 1517' 2307 2265 2223 2179 2149 2089 2033 15173 1900 2368 32 38 2292 I250 2160 15154 22. 15143 2349 2261 1 PfoPosed 1511, 22'LS 2183 215 15130 L—� �� Deve lepatemt 1st» 15103 235$ \ 2236 2184-216 5092 15079 :�LL- 1 15074 15048 2225 2157 2305 2063 15056 15058 15042038 15035 �5043 1 2150 15040�% 15031 15031 15029 15020 2345 15021 15021 15015 2289 15011 2155 2119 L—�1.4995 14986 2342 14981� 14967 2156 1'497.1 2304 2240 2120 2084 -13 z _,495, 14948 2267 2215 2097 14939 14932305 6 2157 14925� 1'491' 149262350 2326 2274 2228 2178 2142 2106 2058 �) 2022 2575 2115 1969 227 Date Created: August 03, 2021 Disclaimer: The provider makes no representation or warranties with respect to the reuse of this data. Regular Andover Park & Recreation Commission Meeting Minutes — November S, 2020 Page 2 APPROVAL OF THEAGENDA Motion by Miskowiec, seconded by Newton, to approve the Agenda as presented. Motion taken by roll call: Strombeck - aye Miskowiec - aye Lindahl - aye Widmyer - aye Newton- aye McElhose - aye Motion carried unanimously. CONSIDER NIGHTINGALE MEADOWS SKETCH PLANIPARKDEDICATION REQUIREMENTS Assistant Public Works Director Haas reported the Commission is requested to review and recommend the park dedication requirements for the proposed sketch plan of Nightingale Meadows. He noted that 22 lots are being proposed on the west side of Nightingale Street NW just north of Veterans Memorial Boulevard NW. Mr. Haas stated staff recommends cash in lieu of land. Dane Willenbring, Tamarack Land Development LLC, gave an overview of their plans for detached villa -style homes that will be maintained by a home owner's association. Commissioner Newton asked about the difference between a single-family home and villa - style homes. Mr. Willenbring explained that the only difference is that they will be maintained by the home owner's association and confirmed that there will not be an age limit for the homes. Commissioner Widmyer asked if there was a certain demographic in mind for these homes. Mr. Willenbring that typically empty -nesters are the types of people who buy this style of home, but reiterated that there is not an age limit for the buyers. He noted that they may still end up putting in single-family homes, but the market indicates that there is a high demand for the villa -style homes right now. Commissioner Strombeck confirmed with Mr. Willenbring that the sketch plan did not have a lot set aside for park and have all been planned for homes. Chair Lindahl asked if there would be a trail connection near the far west cul-de-sac. Mr. Haas stated that his understanding is that there is a small chunk of property not owned by the developer and the owner of that parcel is not yet ready to give up the land or provide an easement so a connection can be made. He explained that is why they are putting in the temporary cul-de-sac with the idea that it will eventually be a street connection. Regular Andover Park & Recreation Commission Meeting Minutes —November 5, 2020 Page 3 Rhonda Ganske, 2159 153`d Lane NW, stated that she owns the parcel that Mr. Haas referred to and explained that she had spoken with the developer this morning. She noted that she plans to dedicate .04 acres to the City so the road can go through. Motion by Widmyer, seconded by Newton, to recommend to the City Council that they accept cash in lieu of land for the Nightingale Meadows sketch plan. Motion taken by roll call: Strombeck - aye Miskowiec - aye Lindahl - aye Widmyer - aye Newton- aye McElhose - aye Motion carried unanimously. OUTSTANDING ITEMS 1. Andover Community Center Advisory Committee Update: Commissioner Strombeck reported that during the Advisory Committee meeting she proposed something called The Giving Tree that somewhat mirrored the Andover tree logo. She stated that she would like to utilize Andover Community Center more broadly to see to the needs in the community. She noted that the Director of the YMCA, Alison Boes has offered to co-chair this effort her and they will be putting together something for the upcoming holiday season. She stated that the idea is that families in need would communicate the need to staff and staff would then write it down and hang it on the tree for someone to take and buy. She explained that the only thing the ACC would have to do is store the item until the family comes and picks up that item. She stated that Erick Sutherland sent out an update regarding COVID stressing that they want to make sure that they are not exceeding capacities. She stated that Mr. Sutherland has proposed an on-line ticket purchase for events or tournaments so they can have an accurate count of people in the ACC. 2. Completed Projects: Nothing to report. 3. On -going Projects: Mr. Haas reviewed the remaining on -going items. 4. On -Hold Projects: Nothing to report. 5. Other Items of Interest: Nothing to report. 6. Parks Maintenance Update: Mr. Haas referred the Commission to the staff report. CHAIR'S REPORT Commissioner McElhose stated that due to her husband's job transfer, she will be moving to Florida at the end of the month. IMIN 110— Noi 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 6. Update of Andover Community Center/City Administrator DATE: August 12, 2021 The item is an update in regard to the Andover Community Center monthly financial updates that are provided to the City Council. Attached are the monthly financial updates that are provided to the City Council. Jim Dickinson, City Administrator, will be at the meeting to present the information and respond to questions the Commission may have. ACTION REQUIRED No action is necessary as this item is for updating purposes only. Respectful ly{ssuubym'ittteed, Todd J. Haas Attachments: ACC Monthly Financial Update (Information is side pocket of packet) CITYOF MOVE H 1886 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 766-6100 FAX (763) 755-8823 • WWW.ANDOVERMN.GOV TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Discuss Transition from Andover Community Center Advisory Commission January 26, 2021 Council direction from the January 26kh City Council workshop (January 26, 2021 City Council minutes attached) was to eliminate the Andover Community Center Advisory Commission, provide regular updates on the Andover Community Center (ACC) to the. City Council, hold user group meetings twice a year at the staff level, and provide updates and a public comment opportunity at the Park and Recreation Commission at least twice per year. Direction was also to have more clarity in the financial reports and to present the budget in a way the Council would understand and to accommodate Council's interest in an efficient operation. Note: Administration has initiated a monthly ACC reporting, as part of a separate workshop agenda item Administration is providing an Andover Community Center (ACC) Financial Update to the Council. Also, a focus/discussion will be on Facility Utilisation. Recreation Commission involvement and oversight DISCUSSION Park & Recreation Commission Input: Recently the Park & Recreation Commission discussed the topic "Andover Community CentalGoals and Roles of the Park and Recreation Commission" (draft March 4, 2021 Park & Recreation Commission minutes are attached) and how they would perceive their role with the Community Center: Do 0 The Park & Recreation Commission discussed may options of information they are looking for and reached consensus on the following (from the minutes): • Quarterly financial report o Profit and loss statements o Comparison from last year o Year to date budget status Monthly updates from ACC staff o Activities and events that are coming up. o Activities and events that just wrapped up. o New events, items of note, and highlights o Usage numbers o Utilization rate of facilities The Park & Recreation Commission identified the following areas of responsibility for the Park and Recreation Commission and ACC: • Provide guidance and input on activities and rentals. • Policy setting and policy oversight. • Reviewing information on what is programmed, how it is programmed, and the related budget items. • Reviewing rink and gym scheduling just as they review and approve field schedules. The Park & Recreation Commission also identified the following as areas of improvements in the relationship between the ACC, the Commission, and the public: • Increase in communication from the ACC. • Transparency with the budget and City subsidy — what do residents get for their money? • Change the perception that hockey runs the ACC. • More detailed information about the ACC provided to the public. • More space in the City Newsletter for the ACC Administration Input: Much of the information identified as desired by the Park & Recreation Commission above is currently available and can be provided to the Commission as it is available. Some items are as simple as individual Commissioners regularly viewing ACC social media platforms, other information can be provided by written updates and verbal updates at Commission meetings. Administration is in the process of working with the Recreation Facility Manager to develop an activities' update that can be utilized to inform Administration weekly, the Council monthly and the Parks & Recreation Commission Quarterly. The goal is to do this in a way that does not provide an added reporting burden. Administration anticipates the same reporting method can be IN CS) utilized to cover all. For instance, ACC currently provides a weekly update to Administration, Administration could use that format to update the Council and the Commission. Administration is committed to working with ACC Recreation Facility Manager to host uses group meetings at least twice a year at the staff level. Administration is committed to worldng with ACC Recreation Facility Manager to provide updates to the Council and Commission monthly. Administration is committed to working with ACC Recreation Facility Manager to coordinate public comment opportunities by working collaboratively with the Park and Recreation Commission staff liaison and the Commission. COUNCLL DUCUSSIONREVUESTED. Administration would like the Council to provide direction regarding the Coundls'desirallevel otPark & Recreation Commission involvement and oversight related to ACCpolicv seeing and Operations. pitted, b, Andover City Council Workshop MeetiAg Minutes — January 26, 2021 Page 7 utilize excess density from any approved developments in the future and reallocate extra units to these properties. For example, if a development came in 10 units over the minimum density of its district, those 10 units could be reallocated to a different property so that it may develop at a lesser density. Mr. Janish presented the language in the amendment asked Council for their feedback. Mr. Dickinson stated the properties that are going to present density problems are parcels with 10 acres or less. He said larger parcels have more flexibility and can reach higher density rates to make up for the smaller parcels. Councilmember Barthel stated he is fine with the amendment because it gives Council flexibility. Mayor Bukkila stated she does not like it when the City has worked so hard to reach the required Comprehensive Plan objectives and asked why the City bends to the Met Council. Mr. Dickinson stated he advocates for the City to have the authority to develop as Council sees fit. The Met Council requires cities to have a minimum of 3 units per acre and Andover is exactly at 3 units per acre, Met Council would likely look at it differently if our Comprehensive Plan was slightly higher than 3.0. Mayor Bukkila stated she does not like the fact that if one landowner cannot develop at the 2.4 units per acre, then another landowner has to make up for that difference. Mr. Janish stated the bigger the development, the more flexibility there is. Mr. Janish stated the City is going to use the density the developers already have in their plan, place the extra in a "bank", and use the excess density to offset the loss in smaller developments. Councilmember Butler commented that this amendment prevents the need to ask for a Comprehensive Plan Amendment with every development that is below the minimum density. Mr. Dickinson stated that is the intent. Mr. Janish stated staff will track this process and report back to the Met Council on how it is working. Mr. Dickinson stated tackling the density requirement will be easier when the Rural Reserve gets sewer and water. The Council reached consensus to move forward with the Comprehensive Plan Amendment. Mayor Bukkila recessed the meeting at 7:55 p.m. Mayor Bukkila reconvened the meeting at 8:10 p.m. DISCUSS COMMUNITY CENTER COMMISSION BY-LAWS Mr. Dickinson explained he received feedback prior to the January 5`h City Council meeting about redefining the purpose of the Andover Community Center Advisory Commission. He indicated now would be a good time to make changes as new members are to be appointed to the Commission. Council direction was to review the by-laws and identify by-law changes. Mr. Dickinson explained the membership, terms, and purpose of the Commission and stated the City struggles with getting members from the business community. a Andover City Council Workshop Meeting Minutes—Jamuary26, 2021 Page 8 Mayor Bukkila stated the Commission is a group of Community Center users and not necessarily taxpayers. She said the Commission should have the purpose to serve the taxpayers and have a transparent perspective. She stated she does not have a solution, does not know if it is funetional the way it is, and if it is purposeful. Mayor Bukkila stated the amount of information she has received has been inadequate. She said she does not get a full review of the fees at the Council level. Councilmember Butler stated there is a lot of time spent on fee review on the Commission. He said the purpose ofthe Commission has changed and suggested the Council review the Community Center budget and fees. He stated the Community Center Commission could function as an advisory board to provide recommendations for programs. Councilmember Barthel asked if the Community Center Advisory Commission is needed and can the Community Center operate as other City Departments, under the supervision of the City Administrator and reviewed by the Council. Mayor Bukkila stated she can see the users wanting to meet with the Community Center Manager. She said there is a purpose to bring in more revenue. Mayor Bukkila would like the taxpayers to have representation in fees and program ideas. Councilmember Nelson stated there are people who have good ideas for revenue so the Community Center can be successful. Mayor Bukkila stated it can be operated as a task force with members from the Council and public. Councilmember Barthel suggested having the task force include other Commissions such as parks and open spaces. Mayor Bukkila stated the parks have their own Commission and the public can address their ideas there. Councilmember Holthus asked if Council was suggesting the Community Center Advisory Commission should operate in the same manner as the Park & Recreation and Planning & Zoning Commissions with an open forum and public meeting. Mayor Bukkila replied it is more about what is the Community Center Advisory Commission's purpose, what the Council wants from them, and what Council wants on their shoulders. Countoilmember Holthus asked how other cities operate and if they have Community Center Advisory Commissions. Mr. Dickinson stated it is rue and other cities invite the groups or residents to a meeting if they need input. Mayor Bukkila stated that is more of what she envisions. She agreed there could be stakeholders meeting. Mayor Bukkila suggested inviting organizations to meetings if they or the City felt the need. U Andover City Council Workshop Meeting Mimttes—January 26, 2021 Page 9 Councilmember Butler suggested having the Park and Recreation Commission hold Community Center meetings once or twice per year to solicit input and provide recommendations and have user group meetings with the Community Center staff. Mayor Bukkila said there can be a list of Community Center users that are invited to these meetings. Councilmember Holthus asked how the City defines who is the leader of each group and will groups be missing out if there is not a formal organization or leader to speak from them. Mayor Bukkila said there will always be some hit and miss in finding .stakeholders and the City needs to make their best effort to reach them. Councilmember Holthus asked what makes the Community Center Advisory Commission not sufficient Mayor Bukkila stated the focus needs to be on being as profitable as possible. She stated the outside perspective is that users are running the Community Ceriter and they are not looking out for the taxpayer interest. Councilmember Butler stated that could be a perception, but it is not reality. He said the user fees are set through research of other cities and set by the Advisory Commission. He suggested changing the perception by having the City Council approve the fees. Mr. Dickinson stated the Community Center is at the higher range of rates when compared with other facilities. Councilmember Bukkila said the perception is hockey is making all the decisions. She stated if a policy is a good business decision and in the best interest of the community, it makes sense. Councilmember Butler asked if the Community Center is a business or a community center. He gave the example of giving up some rental time in the field house to hold voting. He stated adding turf broadens the user groups and number residents using the Community Center. He supports the Community Center operating as efficiently as possible and asked if it is more important to broaden the user groups or to make more money. Councilmember Nelson stated he sees it as both, bringing in revenue and serving the community. Councilmember Barthel stated the Community Center is both revenue and community driven. He asked if the City needs a Community Center Advisory Commission or if the decision -making role can go to the City Council level. Councilmember Barthel stated the discussion tonight leads him to believe the City does not need an advisory commission. He suggested having two sessions a year to gather public input by community center staff. Andover City Council Workshop Meeting Minutes —January26, 2021 Page 10 Councilmember Butler asked if the Council wanted an advisory commission, the Council, or staff to make decisions such as allowing voting at the Community Center. Councilmember Barthel responded that if Council wants staff to make the decisions, the Council needs to set the strategy and be clear on what they believe in. Mr. Dickinson stated the area when the City does not make money but spends money is after school programs. He said after school programming saves on public safety costs. Mr. Dickinson asked if the Council wants to make decisions at their level, the Park Commission, Community Center Advisory Commission, or some other way. Mr. Dickinson stated one of his goals is to have fewer meetings and he is looking to simplify the process. He stated the Community Center Manager is reporting to too many different entities: the users, the Advisory Commission, the City Administrator, and the City Council. The Community Center Manager is put in a tough position and other department heads are not put in that position. Mr. Dickinson suggested going to quarterly meetings if Council decided to maintain the Advisory Commission. He stated the City needs a mechanism to reach out to user groups and those that are unheard. Mayor Bukkila stated she is leaning towards no longer having an advisory commission for the Community Center and to elevate decisions to the Council. She said recreational aspects and community input can go to the Park & Recreation Commission. Councilmember Holthus agrees with Mayor Bukkila that the Park & Recreation Commission can take on the Community Center recreational aspect. She stated the Park and Recreation Commission can reach out to stakeholders. The Community Center Manager and the Parks Supervisor can partner at meetings. Councilmember Holthus said there are members on the Community Center Advisory Commission that would be ideal to serve on the Park and Recreation Commission. She asked if the number of members on the Park Commission can be increased because their role will change drastically by adding on the Community Center or change it over time. Councilmember Barthel stated it may be better to get rid of the Community Center Advisory Commission because they will be constantly changing the membership due to users of the Community Center changing. Mr. Sutherland stated he has struggled bringing items to the Advisory Commission and they were needed more when the Community Center first opened and during the expansion discussion. He could we meeting a couple times a year but does not see the need to be involved monthly or twice a month. He does like the idea of pulling in user groups once or twice a year. Mr. Sutherland suggested staff present Community Center updates at a Council workshop at least once per year. Mayor Bukkila polled Council on keeping the Community Center Advisory Commission. Andover City Council Workshop Meeting Mimrtss—,Tanurny 26, 2021 Page 11 Councilmember Holthus stated W. Sutherland is correct that there is not much on the Advisory Commission meetings and many members missed meetings. She suggested merging the Community Center Advisory Commission with the Park and Recreation Commission. She wants to ensure the stakeholders are being heard and an opportunity to have a public forum. She said there is value in having a citizen group, but they do not need to meet monthly. Councilmember Holthus stated she would like to start having joint meetings with the City Commissions again. She summarized her position stating the Community Center Advisory Commission does not need to continue as they are now. Councilmember Butler stated his answer depends on how the Advisory Commission is rapleced. The two important things are the opportunity for public forum and a user group meeting. He suggested the public forum be conducted by the Park and Recreation Commission and the user group meeting conducted by staff. Councilmember Nelson said it is good for the community to have input. He said the Advisory Commission can provide input by meeting less often. Councilmember Barthel stated no. Mayor Bukkila stated the Council has come to a consensus to eliminate the Community Center Advisory Commission. Council agrees that stakeholders should meet with the Community Center Manager twice yearly or as needed. She stated recreational opportunities can be communicated to the Park & Recreation Commission and financial or policy concerns should be brought to the City Council. Mr. Sutherland replied he is nervous about the Park Commission piece as they have been operating outside the Park Commission for 15 years. He asked how he should decide what goes to the Park Commission and what authority do they have. He said he would like the process to be clear. Mr. Dickinson stated a mechanism for residents needs to be implemented. He stated he envisions user group meetings twice per year. Mr. Dickinson envisions the Park and Recreation Commission receiving updates and discussing collaboration instead of making decisions about what is done in the building. Mayor Bukkila sees the Paris and Recreation as the mechanism for public input. Mr. Dickinson said there will be input at the park and rec level but the most input is received at user group meetings. Councilmember Butler said part of the agenda can be a public forum when staff presents Community Center updates at the Paris and Recreation Commission. He stated it would be a collaboration between the Community Center and the Park and Recreation Commission. Mayor Bukkila stated she likes that idea Andover City Council Workshop Meeting Minutes — January 26, 2021 Page 12 Mr. Sutherland stated he is okay with meeting with the Park & Recreation Commission once or twice per year. He said communication with user groups happen daily or weekly and does not know how a formal meeting would move forward because of the current frequent communication, but those meetings could identify other users. Mayor Bukkila suggested moving this forward as a pilot program to see if the meetings are productive. Mr. Dickinson stated he would attend the user group meetings with Mr. Sutherland. Mr. Dickinson will bring regular Community Center updates to the City Council much the same as he does for other city operations. Mayor Bukkila said she would like clarity in the financial reports and asked Mr. Dickinson to present the budget in a way the Council would understand. Mr. Dickinson stated staff will work to present the budget to accommodate Council's interest. Mayor Bukkila said she wants to see the revenues, expenditures, and what the taxpayers are paying for. She said Council can then decide if they are comfortable with the numbers or if they need to take action to reduce the loss. The Council reached consensus eliminate. the Community Cemer Advisory Commissien�iwo%4& regular updates to the City Council, hold user group meetings twice a year at the staff level, and provide updates and a public forum at the Park and Recreation Commission twice per year. ADJOURNMENT Motion by Barthel, Seconded by Butler, to adjourn. Motion was taken by roll call. Councilmember Barthel - aye Councilmember Butler— aye Councilmember Holthus - aye Councilmember Nelson - aye Mayor Bukkila -aye Motion carried unanimously. The meeting adjourned at 9:17 p.m. Respectfully submitted, Shari Kunza, Recording Secretary 7in:eSaver Off Site Secretarial, Inc. Andover Park & Recreation ('omission Workshop !fleeting Minutes - March a. 2021 Page 3 DQ DISCUSS ANDOVER COMMUNITY CENTER/COALS AND ROLES OF THE PARK AND RECREATION COMMISSION Commissioner Strombeck explained that 50% of Park Dedication fees of each year go to the Andover Community Center (ACC) until the $lM is paid. She stated that the City Council should have financial oversight and she thinks the Commission should have some oversight as well. She would like the Commission to receive financial reporting and has asked for it but has been told Mr. Sutherland is busy. Commissioner Strombeck wants to bridge the island from the ACC. She feels Mr. Sutherland doesn't need to provide all the updates and can delegate to other staff. She feels that more information from a variety of ACC staff members is better than random paragraphs currently provided. Commissioner Strombeck stated there is a breakdown in communication and the current system is not working. Chair Lindahl agreed there should be a partnership, but the Commission doesn't have its own staff to fulfill those duties. Commissioner Stenzel stated everyone knows when Andover football or baseball schedules get approved because it comes before the Park and Recreation Commission_ He said the community doesn't know what is going on in the ACC because it doesn't get approved by a resident board. Commissioner Stenzel said Mr. Haas and Mr. Seeger provide maintenance updates at every meeting and he would like to see the same thing from the ACC. Commissioner Roth said that if he is asked what is going on at the ACC, he wouldn't know, because he is not getting the information. Commissioner Stenzel expressed the Commission is tasked to oversee Parks and Recreation and feels the ACC should fall under its umbrella in some manner. Mr. Haas recommended updating the role of the Park and Recreation Commission. Commissioner Strombeck stated the Commission is not looking to micromanage but now that the ACC is growing, there should be more people at the table. She feels residents should be more informed than a small paragraph in the newsletter. Commissioner Stenzel said the Commission is not trying to be a boss but trying to give guidance. He thinks the community would like that type of oversight. Commissioner Lindahl stated the Commission wants input and the opportunity to exchange ideas and not authority over the ACC. Commissioner Strombeck said she is looking for an exchange of information. Her intent is to help wherever she can, help the community grow, and make information more accessible. Commissioner Strombeck stated that quarterly reports were offered but she is not interested in them. She would like the information to be current and fresh. She is not looking for operational costs but for general numbers and a plan in place to have the ACC debt reduced. Andover Park & Recreation Commission Workshop Meeting 1 Minutes —March 4, 2021 Page 4 Chair Lindahl asked the Commission what type of information they were interested in receiving. Commissioner Roth stated reporting on what happened in the past is useless. He explained it's good to know and serves a purpose, but the leading metrics are the most important. He fiuther explained that knowing if the ACC is on goal, behind, or ahead is helpfiil. He stated knowing the status of projected activity is helpful. Commissioner Roth would like regular updates from the ACC. The Commission discussed may options of information they are looking for and reached consensus on the following: • Quarterly financial report o Profit and loss statements o Comparison from last year o Year to date budget status • Monthly updates from ACC staff o Activities and events that are coming up o Activities and events that just wrapped up o New events, items of note, and highlights o Usage numbers o Utilization rate of facilities The Commission identified the following areas of responsibility for the Park and Recreation Commission and ACC: • Provide guidance and input on activities and rentals • Policy setting and policy oversight • Reviewing information on what is programmed, how it is programmed, and the related budget items • Reviewing rink and gym scheduling just as they review and approve field schedules The Commission identified the following as areas of improvements in the relationship between the ACC, the Commission, and the public: • Increase in communication from the ACC • Transparency with the budget and City subsidy — what do residents get for their money? • Change the perception that hockey runs the ACC • More detailed information about the ACC provided to the public • More space in the City Newsletter for the ACC Mr. Haas stated the Council will review the Commission's notes and discuss roles and responsibilities at the March 23 City Council Workshop. Chair Lindahl directed the discussion to the area of recreation programming. Commissioner Stenzel asked if there is capacity to have the discussion about programming beyond the Community Center and in the neighborhood parks. He stated there are lots of Andover Park & Recreation Commission Workshop Meeting Minutes —March 4, 2021 Page 5 opportunities and the parks are underutilized. Commissioner Stenzel asked if the Commission should get involved in programming. He identified day camps, community ed classes, summer camps, and structured programs as recreational opportunities. Mr. Haas explained the City Council would need to discuss any recreation program expansion as it would involve the addition of staff. Commissioner Stenzel stated there is programming in the ACC, but nothing is programmed outside of the building. Mr. Haas explained the ACC programs within its building and anything in the parks is directed through the Public Works Department. Chair Lindahl suggested the parks and recreation programming should be intertwined. Commissioner Stenzel stated there is a disconnect in recreation programming in the City and questioned if the residents are receiving what they are paying for. The Commission asked what ACC staffwere doing in the summer if usage in the ACC drops during the warmer months. They asked if the ACC staff could offer summer programs when they are less busy inside. ADJOURNMENT Motion by Stenzel, seconded by Roth, to adjourn the meeting at 9:30 p.m. Motion passed unanimously. Respectfiilly Submitted, Shari Kunza, Recording Secretary TimeSaver Off&te Secretarial, Ina 0) 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVE RMN.GOV TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Andover Community Center (ACC) Financial Update / Facility Utilization Discussion DATE: January 26, 2021 Council direction from the January 26a' City Council workshop (minutes attached) was to eliminate the Andover Community Center Advisory Commission, provide regular updates on the Andover Community Center (ACC) to the City Council, hold user group meetings twice a year at the staff level, and provide updates and a public comment opportunity at the Park and Recreation Commission at least twice per year. Direction was also to have more clarity in the financial reports and to present the budget in a way the Council would understand and to accommodate Council's interest in an efficient operation. Attached for review is a Community Center Budget Summary Report for Budget Year 2021. The report reflects activity through February 2021, comparative data with February 2020 and Pre -audit data reflecting the entire year of 2020. As the Council well knows, the year 2020 was a difficult year, in part because of the expansion construction, but heavily with imposed COVID restrictions shutting down the entire facility mid - March of 2020 and finally being allowed a reopening in a restricted capacity early January 2021. The ACC has now been operating for two months, thus making the current year (2021) activities relatively comparable with the first two months of 2020. utilization data with the Council at the Workshou FACILITY UTILIZATION DISCUSSION To assist discussion regarding facility utilization, attached are facility utilization summary reports for the months of January — February for the years 2019, 2020, and 2021 for the Ice Arena/Sports Complex and Field House. These summaries give the crime hours available vs the hours that were scheduled. The reports do separate into weekday and weekend hours, demonstrating where available hours may be available. While getting 100% prime use is the ACC goal there are many contributing factors that may impact meeting that target identified below: For Ice rentals: • Holidays will result in open hours. When major holidays fall on Sat/Sun that results in a more prime hours not being used when compared to being closed for a holiday(s) on a weeknight(s). • When the Andover High School (AHS) hockey teams have weeknight games the teams do not practice that day so the 3:00prn-5:30pm will likely sit open. Andover Huskies Youth Hockey Association (AHYHA) does buy a handful of these available times as schedules permit. • As ACC gets into mid/late February, AHYHA and AHS ice needs can become less as teams are eliminated from the playoff and Spring hockey has not yet started, ACC could see a 2- 3-week window where some prime hours may go unused. In these situations, ACC looks to have additional open skate/open hockey sessions where there is a fee per participant rather than a sale of ice by the hour. For Fieldhouse: • With 3 gyms and now 4 gyms available, open time blocks can add up fast. • For the gyms, ACC schedules 30 minutes between users when equipment needs to be swapped out, volleyball to basketball for example. Set up and tear down time for a major event can be multiple hours depending on the needs of the customer, resulting in open hours. • History shows ACC gym users will start closer to 8:30am on weekends, leaving those early 7:00am times available. With most ACC hourly rate users focusing on youth sports, evenings for those users typically do not run late and may leave some 9:30/10:00pm times open. The Council should also keep in mind when looking at utilization that not all scheduled events are charged an hourly rate, many events like open skate, open hockey, open gym, open pickleball, open volleyball are pay to play with a daily admission. When ACC budgets each year focus is on the prime hours available, the original Performs, guidance from 2004 and ACC's rental history when determining forecasted revenue. Using ACC's rental history, ACC has come to understand when the slowdowns will happen. If a consistent time block is not being used, ACC will look to add additional daily fee activities or in some cases ACC will create our own in-house programs. A couple examples of in-house programs are the indoor soccer program ran in fall and winter. The indoor soccer program was developed many years ago as Saturday mornings were not being used consistently in the field house. Another in-house example is the ACC 30 Hockey League, this program runs Sunday mornings March, April, May. It should be noted that running in-house programs does require a lot of staff time, the 3 to 4 in-house programs ACC offers are successes, taking on more would likely require additional program staff support. Currently it is extremely hard to recruit staffing and addition costs would be difficult to offset with revenue. Renting any available hours is almost always preferred. SUh 4ARY The prime utilization of the ACC indicates that scheduling September — February is crucial. Schedules do lighten up in the Spring as the outdoor weather improves and even more in the heart of the Summer before ACC fires up again in September. ACC is continually looking for new users' groups for ice, turf, and fieldhouse to help bring additional revenue in the Spring & Summer "off-season" months. Administration and the Recreational Faciditp Manager wddd dkcum with the Couucdd at the submitted, crfY OF ANDON Lk Community Center Budget Summary'l otals Budget 3"ar 2021 2020 2021 REVENUES Budget -Feb WD %Bud Pre - Audit Budget Feb 016 %Bud Charges for services Ice Rental $ 470,300 $ 24,746 5`. S 361,796 $ 668,000 $ 84,020 13% Turr Rental - - n-a - 70,000 - 0% Track - - n1a 301 - 738 n/a Fieldhouse Rental 218,000 39,351 IS-,. 133,126 270,000 28,765 II% Prosh9p 12,000 1,888 16% 4,394 15,000 1,999 13% Vending t3,000 2,393 Me 6,148 16,000 378 2% Adverlising 39,000 8.000 21% 8,000 50,000 1,500 3% Total Charges for services 732,300 76.378 104d M3,765 1,089,000 117,400 11% Miscellaneous 140.000 3,065 2% 93,849 140,000 1,900 1% Tom] revenues 892,300 79,443 9% 612,614 1,229,000 119,300 --, 2021 2020 EXPENDITURES Budget Feb YPD %Bud Pre - Audit Budget Feb VTD %Bud Current. Salaries& benefits 629,296 86,493 14% 503,842 757,753 $9,365 12°% Departmental Operating Professional services 79,100 486,075 121.000 9,910 36,100 3,310 13% 7% 3% 74,809 345,588 62,166 105,100 635,197 154,375 12,463 54,897 3,226 12% 9% 2% Capital outlay 130.000 - 0% 130,500 n/a Current 1,445,471 135.813 9% 1,116903 1652,425 159,951 10% Revenue over (under) expense (553,171) (56.370) 10% (504_91) (423,425) (40,651) Other financing sources (uses) General Property Tax Levy - - n/a - I55,000 - 0% Investment income Rental/ Lease Pyrnt - 638,000 (2,014) 476,760 Na 75% 6,015 635,629 - 638,000 (1,112) 493,568 n/a 76% Transfers out (300,000) (300,000) IW% (300,000) (300,000) (300,000) 100% Tom] financing snurces(wes) 338,000 174,746 .24 341.644 493,000 182.456 Net inctease(decrease) in fund balance S (213 171) S ` 11076 -55°-A S (162 B49) S 69,575 S #AS41,800R 2049 Prime Hours - Utilization Summary Ice Arena Facility Available Hours Used Hours Ice Arena 248.00 263.92 27.83 106.42% 248.00 263.92 27.83 106.42% Prime Hours - Utilization Summary Ice Arena Hours Maint Utilise Facility Available Hours Used Hours % Ice Arena 322.60 282.26 28.83 87.52% 322.50 282.25 28.83 87.52% Prime Hours - Utilization Summary Ice Arena Hours Maint Utilize Facility Available Hours Used Hours % Ice Arena 263.50 263.60 27.83 100.00% 263.50 263.5 27.83 100.00% Prime Hours - Utilization Summary Ice Arena Hours Maint Utilize Facility Available Hours Used Hours % Ice Arena 322.50 293.17 28.83 90.90% 322.50 293.17 28.83 90.90% Prime Hours - Utilization Summary Ice Arena, Sports Complex Hours Maint Utilize Facility Available Hours Used Hours % Ice Arena _ _ 279.00 236.67 27.83 84.83% _._.__ — -------- SportsComplex 279.00 256.25 - 32.67 91.85% 558.00 Prime Hours - Utilization Summary Ice Arena, Sports Complex Hours Maint Utilize Facility Available Hours Used Hours % Ice Arena - 307.50 290,83 32.17 94.58% Sports Complex WAN - - .---- - 271.25 35.75 HIM. 615.00 562.08 67.92 91.40% boa � TCf� Prime Hours - Utilization Summary Court 1, Court 2, Court 3 Hours Maint Utilize Facility Available Hours Used Hours % Court1 248.00 188.75 5.25 76.11% Court 2 248.00 193.00 5.00 77.82% Court3 248.00 189.25 7.50 76.31% 744.00 571 17.75 76.75% Prime Hours - Utilization Summary Court 1, Court 2, Court 3 Hours Maint Utilize Facility Available Hours Used Hours % Court 1 322.50 289.75 21.25 89.84% Court 2 322.50 282.00 21.00 87.44% Court3 322.60 238.25 13.50 73.88% 967.50 83.72% r t fl I� hUJ�f' Prime Hours - Utilization Summary Court 1, Court 2, Court 3 - Hours Maint Utilize Facility Available Hours Used Hours % Court1 - 263.50 - 194.50 5.00 73.81% Court2 - 263.50 -196.00 5.25 - 74.38% Court 3 263.50 197.00 9.00 74.76% 790.50 587.5 19.25 74.32% Prime Hours - Utilization Summary Court 1, Court 2, Court 3 - Hours Maint Utilize Facility _ _ _ _ _ . Available Hours Used Hours % Court 1 322.50 276.50 21.50 85.74% Court 2 322.50 265.00 21.50 82.17%° Court 3 322.50 237.58 20.33 73.67% 967.50 779.08 63.33 80.53% V 0 Y Prime Hours - Utilization Summary lAhM- 4/tIM2K I Sun, Sat 11*0 - -10:SO OW Court 1, Court 2, Court 3, Court 4 Hours Maint Utilize Facility Available Hours Used Hours % Court1 279.00 200.92 19.92 72.01% Court 2 279.00 200.17 18.92 71.74% Court3 279.00 199.50 19.25 71.51% Court 4 279,00 164.25 13.75 58.87% 1,116.00 764.84 71.84 08.53% Facility_____ _ Court1 Court 2 Prime Hours - Utilization Summary Court 1, Court 2, Court 3, Court 4 Available Hours Used Hours 307.50 242.17 16.67 307.50 232.67 16.42 75.66% Court 3 307.50 197.67 17.67 64.28% Court 4 307.50 207.17 13.42 67.37% 1,230.00 879.68 64.18 71.52% I (Z) 1686 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 56304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Andover Community Center (ACC) Updates DATE: April 27, 2021 MARCH 2O21 FINANCIAL UPDATE Attached for Council review is a Community Center Budget Summary Report for Budget Year 2021. The report reflects activity through March 2021, comparative data with March 2020 and Pre -audit data reflecting the entire year of 2020. As the Council well knows, the year 2020 was a difficult year, in part because of the expansion construction, but heavily with imposed COVID restrictions shutting down the entire facility mid - March of 2020 and then finally being allowed to reopen in a restricted capacity early January 2021. The ACC has now been operating for three months since the reopening, thus making the current year (2021) activities somewhat comparable with the first three months of 2020. Moving deeper into 2021, comparative data with 2020 will become more difficult do to the 2020 COVID shutdowns of the facility. Administration will review and discuss the attached Community Center Budget Summary R for Budget Year 2021 (through March) with the Council at the Workshop. COMMUNITY CENTER EXPANSION (#17-26) CONSTRUCTION UPDATE Administration continues to work through project close-out items for the project. The project is anticipated to be completed within the available funding for the project. Administration will review and discuss the attached Community Center .mansion Construction R_port with the Council at the Workshop FACILITY UPDATE REPORTS Attached are the ACC facility updates for March 2021 and ApriUMay 2021. These reports will also be shared with the Park & Recreation Commission as well. Reviewing the updates, you will see that the month of March was exceptionally busy with events due to the success of the ACC's hosted users. Comparing the March update to the ApriltMay update you will see fewer events listed, and although there are fewer events that does not mean things are slow. Hometown Hockey, MN Premier Volleyball and other miscellaneous users have most nights in April/May completely booked with practices. ACC does not call user practices "events" so that type of activity generally is not shown on the "highlights" section but encompassed with "activities". Administration will review and discuss the attached Facility Update .Reports for Mm-ch 2021 and ril/May 2021 with the Cowtdl at the Workshop. I I►t l 1 1' f 1' � � Indoor track check -in has been required, Monday - Friday, 6:30AM - 4:30PK since reopening in January 2021. Numbers below reflect guests who checked in during those times: January (1,619 check -ins); February (2,068 check -ins); March (1,571 check -ins). Looking ahead to summer, staff believes the demand for the indoor track will be limited as most Minnesotans prefer to be outside and will utilize the trails over the summer months. ACC staff does plan to adjust the indoor track hours for the summer months. The track availability will be matched to when the facility is open for other uses, primarily gym or ice rentals. ACC currently does not charge a fee for evening or weekend track usage, so it is hard to justify having paid staff available for a free activity. Recruitment of staffing has been and is still extremely difficult with the COVID related impacts. Administration believes the ACC needs to prioritize the utilization of the limited available staff to work during the paid events/activities in the facility. The current plan for summer track availability, with the understanding that those available hours can change if ACC secures additional paid facility users is as follows: Summer hours May 1— Sept 6 (Labor Day) Monday - Thursday - 6:30am - 8:30pm (These are the same hours winter/spring) Fridays Open: 6:30am Close: TBD. (Minimum closing time would be 6:OOpm.) Saturdays Open: TBD Close: TBD. (Minimum hours would be 10:30am - 5:30pm) Sundays Open: TBD Close: TBD. (Minimum hours would be 10:30am - 8:30pm) To assist with communicating the variable hours, there will be a five online calendar on the City website/Community Center page that will update the walking track hours in real time, if ACC makes a change the online calendar will update automatically. Below are the links to the track information page on the city website with the live track schedule that the public can go to view/confirm track hours May 1— Labor Day: Indoor track info: https://www.andoveram.00v/214/Indoor-Track Schedules: hMs•//www andovennn.gov/475/Schedules ACC staff will be sending an email to all with track memberships informing them of the summer hour plans and provide them with a link to the schedule, also signage sharing this information will be at the ACC main desk and on the indoor track level. Administration will review and discuss the indoor track and summer hours with the Council at the Workshov. 1.2 ('II) N ANDOVF.R Communitc('.cow, thidecl Summar"_r TmaIs Budge; bear 2021 2020 2021 REVENUES Budget Mar I'I'D %Bud Pre - Audit Budget liar l'TD %Bud Charges for services Ice Rental S 470,300 S 29,096 - 6°. F 361,796 F 668.000 F 168,278 25% "turf Rental - - n`a - 70.000 1,688 2% Track - - Na 301 - 948 nJa Pieldhouse Rental 218,000 70,367 12% 133,126 270,000 78,586 29% Proshop 12,000 2.453 20% 4,394 15,000 2,790 19% Vending 13,000 3,212 25% 6.148 16,000 905 6% Advertising 39,000 8,000 21% 8,000 50,000 5,100 10% Total Charges for services 752,300 113,128 15% 513,765 1089000 258,295 24% Miscellaneous 140,000 I4I61 10% 98.849 140,000 17,796 13% Total revenues 892.300 127,289 14% 612,614 1.229000 276,09I MM 2020 2021 EXPENDITURES Budget star YTD %Bud Pre - .Audit Budget Mar YTD %Bud Current: Salaries & benefits 629,296 129.180 21% 503.842 757,753 137,024 18% Departmental 79,100 16,441 21% 74,809 105,100 25,183 24% Operating 486075 63.687 13% 345,588 635,197 92,824 15% Professional services 121,000 14,920 12% 62,166 154,375 13,197 9% Capital outlay I30.000 0% 130.500 Fria Current 1,445,471 224,228 16% 1,116.905 1,652,425 268,228 16% Revenue over (under) expense (551171) (96,939) IM (504.291) (423,425) 7.963 Other financing sources (uses) General Property Tax Levy - - Na - 155000 - 0% Investment income - (2,014) n1a 6015 - (1,112) n7a Renal I Lease Pymt 638,000 476,814 75% 635,629 638,000 483.783 76% Tmnsfers out (300,000) (300,000) 10098 (300,000) (300,000) (300,000) IOw. Total financing sources (uses) 338.O00 174,800 12% 341.644 493,000 182,671 4el increase (decrease) in fund balance F (215,171) $ 77,861 =36% S 1162.047) F 69,575 F 190,534 go I 0� Lt Fund 4403: #17.26 Community Center Expansion Sources: Bond Proceeds (Net) $ 17,100,259.17 Interest Earned 170,267.65 Donations 758,250.00 Misc 145,478.00 city 300,000.00 18,474,254.82 Uses: Construction 18,347,684.33 Balance Remaining: $ 126,570.49 Fund 4403: #17-26 Community Center Expansion Bond Proceeds Bond Premium Less: Bond Issuance Fees Net Bond Proceeds Interest - 2019 Interest - 2020 2019 15,770,000.00 1,458,695.00 (29,965.83) (98,470.00) 17,100,259.17 55,396.19 Misc - YMCA Share of East Parking 128,853.00 Misc - YMCA Conduit Debt Charge 16,625.00 Donation . 500,000.00 Connexus Rebate Andover - Cap Eq Res (CPF) 300,000.00 Net Revenue Available: 18,101,133.36 2020 114,871.46 230,000.00 28,250.00 373,121.46 18,474,254.82 Fund 4403: 017-26 CO Ise Center Expansion 3D� U contraetAmount Bid Category Contractor Original Change Order Retmbursables Net 1 B - Surveying 1C - Final Cleaning 2A - Demolition 3A - Cast In Place Concrete 3B - Precast Structural Concrete 3C - Sealed Concrete 6A - Structural Steel - Malorlai 513 - Structural Steel -Labor 6A - Carpentry Materials & Install 6B - Glue -Laminated Construction BC - Architectural Casework 7A - Waterproofing 7B - Roofing 7C - Metal Wall Panels 7D - Joint Sealants BA- Sectional Overhead Doors 813 - Aluminum Framed Glass & Glaze 8C - Coging Doors 813 - Hollow Metal Doors & Frames 9A - Gypsum Board Assemblies 9B - nlrng 9C - Acoustical Panel Callings 9D - Carpet & Resillwt Floodog 9E - Painting 9F - Pulastic Flooing 10A - Signage 1013 - Specialties 12A - Widow Treatments 13A - Ice systems 14A - Elevator 21A - Fire Suppression 22A - Plumbing 23A - WAC 260, - Elechical 31AI33A - Farthvmrk&=es 32A-Asphalt Paving 32B - Site Concrete 32C - Landscaping) 320 - Fences & Gates Civil Site Group Petersen Cleaning Ebert Construction Crosstown Masonry Wells Concrete Gopher State Cleaning Bergh's Fabricating The Sowles Comparry-Midwest George F Cook Construction Co Structural Wood Corporallon Northam Woodwork, Inc HOmeco Insulation Lake Area Roofing & Construction Specialty Systems, Inc Carciofimi Comparry American Door Works Bin Gives Cc Crawford Door Sales Wheeler Hardware Cc Olympic Companies Commercial Flowing Services Kirk Acoustics Acoustics Associates Fransen Decorating Anderson Ladd Construction Supply Inc American Drapery Systems Total Mechanical TbyssaniWpp Frontier Fire Protection NAC Mechanical & EWW* Service! St. Cloud Refrigeration Modem Electrical Solutions Parsons Designing Earth Northland Paving North Country Concrete Peterson Companies Action Fence,lnc. eadsting fleldho se floor repair- other funding existing ice arena Mfifterallon conversion - Other funding BuBding Permit Covid-19 RJM Expenclibnes RJM CoahucUol RJM Construction 24,330.00 25,647.00 265,100.00 1,585,000.00 1,508,660.00 23,170.00 1,287,900.00 286.660.00 298.500.00 18,000.00 130,200.00 48.658.00 878,981.00 71,100.00 17,860. W 14,514.00 654,764.00 22,200.00 87,381.00 181,285.00 95,084.00 37,100.00 28,800.00 181,942.00 204.640.00 9,204.00 31.705.00 8,422.00 1,653,482.00 81,64040 187.400.00 781,600.00 1,340,000.00 932AOa.00 803,690.00 645,800.00 269,980.00 177,173.00 38A80.W 18,993.40 (18.621.00) (152,0100) 30,522J10 86,766.00 88.482.00 (13,049.00) 4,089.07 1,387.00 (47.370.07) (20.78100) 2,024.00 93.966.38 (3,729.00) 17,883A0 78,397.35 (92,043.00) (5,000.00) 25,483.69 28,824.07 19,190.00 (9,284.00) (564.00) (38,244.W) (2,518.00) (7,154.00) 13,782.00 (68,175.53) 53,904.67 (9,41749) (18,866.82) 35,82525 (2,761.00) 820.00 (184,634.00) (323.478.00) 24,330.00 25,847.00 284,093A0 1,568,379.00 1,355,99B.W 53,602.00 1,374,666.00 375,132.W 285,451.W 18,000.00 134,269.07 50,045.00 831,554.93 44,318.00 19,864.00 14,514.00 648.7299.38 18,471.W 106,284.00 259,682.35 3,041.00 32,100.00 54,283.69 210,708.97 223,730.00 31,121.00 6,422.W 1,815me.W 79,122.00 180,246.00 775,WZW 1,280,824.47 986,504.67 794.27281 526,634.18 295.W525 174.412.01) 39,1 W.W (184.834.00) (323.478.00) 14.716262 (422.058.03) 142932A3Ji7 (107,897,00) (107,587.00) 1.485.574.00 206,247.03 1691821.03 tA86.Fi74.W 98,880,031584 Balanee TC61 Remaining Expenses 24,330.00 28,847.00 294,093.40 1,568,379.00 11355,998.00 (272.75) 53,964.75 1,374,686.00 - 375.132.00 - 285,461.00 - 181000.00 - 134,269.07 50.045.00 831,564.93 - 44,318.00 19,884.00 14.514.00 648,729.38 - 18,471.00 - 105.204.00 259.632.35 3,041.00 32,100.00 • 64,283.69 • 210,766.97 • 223.730.00 31,121.00 6,422.00 (300.00) 1,816,608.00 (793.90) 79.915.00 - 180,248.00 - 775,582.00 - 1,280,824.47 81,000.86 925,503.81 94,219.93 - 794.272.61 - 526,634.18 - 295,805.25 - 174,412.00 - 39,100.00 - (184.634.00) - (323,478.00) 59.57421 14,327,889.69 over 77,722A4 (107,587.00) 1,691,821.03 —i 1,651,966.47 Fund 4403, 817-28 Comm rift Center Expansion ,� b� 4 Contract Amount Balance Total Bid Category Contractor OrI0lnal Change Order Rsimburaabiaa Nst Remaining Expenses SUBTOTAL lie to RJM Continuation Shoot 16,677,919.00 (800A41.00) 15477,478.00 59,47421 16A891848.18 Design Fees Owner Costs FF&E FF&E SAC Fees Soil Bodngs Testing & inspections Phone / Data / Audio Visual Zarnboni Turf Scoreboard Bleachers & AOdetie Equipment Skate Tile & Dasher Boards Track Flooring Irrigation Builders Risk OwnerAllowar,ce Misc: ABC Sign Aircon Electric Al[Amedcen Arena Products Andover- Signs/ shelter permit Assured Security BanKce Centerpolnt Energy Century Link Connexus Energy Coon Creek Watershed ECM Publishing Hakenson Anderson High Point Networks The Morris Leatherman Company Mulcars Contracting Northland Recreation, LLC Professional Service Industries Project Resources Group RadarSign, LLC Sir UnssAjot aline Wells Fargo Total Mlso 292 Design Gmup Innovallvs/DalcgIREACH1Becker H21 Group Terracon Parsons/ArchkegTech Zembon( 00 Becker Arena Products AIM Electronics SAAFE, LLC': Southern MN Insp Klefer USA Sbg0ns Landscape Supply, North Sul shelter 1,051,896.00 17,306.00 5241.02 1.074.443.02 roof spec 150.000.00 (531586.52) N,411.38 49,198.00 49,198.00 82,236.00 82,236.00 12,000.00 (12,000.00) - 30,000.00 30.000.00 119,146.00 25,704.00 144,849.00 75A00.00 73,959.35 148,959.35 - 98,924.00 98,9 ADO 7A000.00 (1,090.00) 23.910.00 135,021.00 (14,929.0% 120,002.00 272,8t9.00 (7,240.00) 265470.00 93,310.00 (8,820.00) %01.00 25.000.00 (10,4611.90) 14,534.10 20A38.00 20MB.00 1.OSOA80.00 139J)51.83 1. 779,7 11.83 =-ril over 1,074,443.02 - 96,411.38 49,198.00 82.236.00 49,46Z00 34,861.52 144.849.00 148,95925 49,462.00 23,910.00 120,092.00 285,570.00 84.490.00 14,534.10 22,711.00 1,137,284.35 1.684.00 12,416.19 13,430.00 4,031.22 4,566.00 736.55 13,006.81 11,545A8 27,670.50 6,250.00 $19125 19,340.00 1,388.92 3.500.00 1,255.00 4.032.50 6,062.00 993.00 10,491.42 1,619.96 146,110.80 PROJECT GRAND TOTAL 18.T89J)76.00 (848A8&17) 59i4L02 9&131Ji82J 10BA8821 78,347,884.88 AND'�.VER COMMUNITY CENTER FACILITY UPDATE APRIL--MAY 2021 APR. 2 TO 3 -TITAN ALL STARS HOCKEY FESTIVAL APRIL 5 - HOMETOWN HOCKEY SEASON KICK OFF APR. 8 -11 -J.B.F. KI DS CONSIGNMENT SALE APR. 18- FIVE STAR BASKETBALL TOURNAMENT APR. 18 - 20 - AAA TRACK & FIELD APR. 24 - 25 MN PREMIER VOLLEYBALL TOURNAMENT MAY 2 - FIVE STAR BASKETBALL TOURNAMENT MAY 23 -FIVE STAR BASKETBALL TOURNAMENT TRACK CHECK IN IS REQUIRED. MONDAY-FRIDAY, 6:30AM-4:30PM BERS BELOW REFLECT THOSE CHECKED IN DURING THESE TIMES. JANUARY:1619 FEBRUARY 2068 MARCH 1571 APRIL: TBD NUM- ♦ MAR. 30 -31 : TIPS AND TRICKS -ICE SKATING LESSONS (57 PARTICIPANTS) ♦ APR. 10--MAY 1 INDOOR TURF SOCCER PROGRAM (111 KIDS) ♦ JUNE 15 JULY 27: SUMMER LEARN TO SKATE LESSONS ♦ JUNE 15 - 29: INTRO TO ICE LESSONS ♦ JULY 13 - 27: INTRO TO ICE LESSONS YMCA - AFTER SCHOOL TEEN CENTER &OPEN GYM - COMMUNITY EVENTS - SENIOR PROGRAMS SUBWAY ANOKA COUNTY LIBRARY ON THE GO • ADULT HOCKEY 18+ ♦ BASKETBALL ♦ VOLLEYBALL ♦ FAMILYTURFTIME ♦ FAMILY SOCCER ♦ PICKLEBALL (BEGINNER & OPEN) ♦ PUBLIC SKATE ANDv�:<VER COMMUNITY CENTER FACILITY UPDATE MARCH 2O21 MAR. 2 - AHS GIRLS HOCKEY VS. BLAINE MAR. 4 - AHS BOYS HOCKEY VS. MAPLE GROVE MAR. 6 -AAA BASKETBALL LEAGUE GAMES MAR. 7 - MN PREMIER VOLLEYBALL TOURNAMENT MAR. 8 -AHS GIRLS HOCKEY VS. CENTENNIAL MAR. 9 -AHS BOYS HOCKEY VS. CHAMPLIN PARK MAR. 9 -10 -AAA BOYS BASKETBALL PLAYOFFS MAR. 10 - DI YOUTH HOCKEY PLAYOFFS MAR- 11-AHS BOYS HOCKEY VS. BLAINE MAR. 11 - D10YOUTH HOCKEY PLAYOFFS MAR. 12 -AHS GIRLS HOCKEY VS. ANOKA MAR. 13 - D10 YOUTH HOCKEY PLAYOFFS MAR. 13 - FIVE STAR BASKETBALL TOURNAMENT MAR. 14 - MN PREMIER VOLLEYBALL TOURNAMENT MAR. 16 - AHS GIRLS SEC 7AA PLAYOFF GAME MAR- 18 -AHS GIRLS & BOYS SEC 7AA PLAYOFF GAMES MAR. 20 - AHS GIRLS & BOYS SEC 7AA PLAYOFF GAMES MAR. 20 - 21 -FIVE STAR BASKETBALL TOURNAMENT MAR. 22 - D10 YOUTH HOCKEY PLAYOFFS MAR. 24 - D10 YOUTH HOCKEY PLAYOFFS MAR- 24 - AHS BOYS SEC 7AA PLAYOFF GAME MAR. 25 - D10 YOUTH HOCKEY PLAYOFFS MAR. 27 - DI YOUTH HOCKEY PLAYOFFS MAR. 27 -CAROUSEL CRAFT SHOW MAR. 27-28 MN PREMIER VOLLEYBALL TOURNAMENT TRACK CHECK IN IS REQUIRED, MONDAY--FRIDAY. 6:30AM-4 30PM. NUMBERS BELOW REFLECT THOSE CHECKED IN DURING THESE TIMES. JANUARY:1619 ♦ YMCA - AFTER SCHOOL TEEN CENTER &OPEN GYM - COMMUNITY EVENTS - SENIOR PROGRAMS • SUBWAY • ANOKA COUNTY LIBRARY ON THE GO • MAR. 30 -31: TIPS AND TRICKS -ICE SKATING LESSONS (57 PARTICIPANTS) ♦ APR. 10-MAY 1: INDOOR TURF SOCCER PROGRAM (111 KIDS) ♦ ADULT HOCKEY 18+ ♦ BASKETBALL ♦ VOLLEYBALL ♦ FAMILYTURFTIME ♦ FAMILY SOCCER ♦ PICKLEBALL (BEGINNER & OPEN) ♦ PUBLIC SKATE -liftCITY OF �_ NDOVERPT 1686 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 65304 • (763) 755-6100 FAX (763) 756-8923 • WWW.ANDOVERMN.00V TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Andover Community Center (ACC) Updates May 25, 2021 April 2021 E NANC1Ai UPDATE Attached for Council review is a Community Center Budget Summary Report for Budget Year 2021. The report reflects activity through April 2021, comparative data with April 2020 and audit data reflecting the entire year of 2020. As the Council well knows, the year 2020 was a difficult year, in part because of the expansion construction, but heavily with imposed COVID restrictions shutting down the entire facility mid - March of 2020 and then finally being allowed to reopen in a restricted capacity early January 2021. The ACC has now been operating for four months since the reopening, thus making the current year (2021) activities somewhat comparable with the first three months of 2020. Moving deeper into 2021, comparative data with 2020 will become more difficult do to the 2020 COVID shutdowns of the facility. Also provided is a historical perspective of actual costs dating back to 2015, like the repotting previously provided to the ACC Advisory Commission. This report does provide history on debt service payments and the property tax levy assigned to debt and operation. The last items attached is a City of Andover Summary of Outstanding Bond Issues which includes the debt associated with the Community Center (the individual issue sheets are provided as well). -4 &n in istration will review and discuss the attached reports with the Council at the Workshop. MA ('11T OF ANDOVER Community Censer Rudges SummaryTotals Saftei Year 2021 2020 2021 REVENUES Budget Apr It"M "A. Bell Audis Budget Apr YTD %mull Charges fnr wmees Ice Rental S 170.300 5 122.793 26% 5 361.796 S 668,000 3 234.162 35% 'turf Rental - - Na - 70.000 I.X07 3% Track - - n/a 301 - 1.109 n/a Fieldhouse Remal 218,(X)0 7$482 36% 133.126 270,000 102.255 38% Iroshop 12,000 2,723 23 % 4,394 15,000 3.075 21% Vending 13.000 1646 28% 6.1,18 I6.000 1.574 10% Advertising 39,000 8.000 21% 8.000 50,000 10,333 21% -Total Charges for services 752.3(10 215,644 29% 513,765 1.099.000 354.315 33% Miscellaneous 140,000 27,926 20% 110,781 140,000 36,662 26% Total revenues 892,300 243.570 . 27% 624.546 1,229,000 390.977 32% 2020 2tl21 EXPENDITURES 0ndpel Apr Y'TD %Drill Pre vWJll RuJgM Apr 1'T'D %Rod current - Salaries & hcncliss 629,296 165.647 26% 503.842 757.753 205,191 27% Departmental 79,10) 19.198 25 % 74,809 105,100 33,871 32% Operating 486.075 89.495 18% 345.588 633.197 133,703 21% Prnfessonal semces 121!I(H) 16.030 13% 1?9,261 134,375 14.485 9 0 Capital outlay 130,000 - 0 % IDU,1100 - We Cwiau 1;66p71 290970 20% 1,151.500 1,652;125 387,150 23% Rcwnuc over(under) expuntu (553,171) (PaOU) 9% (529,954) (423,425) Other financing sources (uses) General Property Tax levy - - n/u 155.0(8) - 0% Inwemient income - 70 Nn 6,793 - (634) Ida Rental Lease Pyml 638,wu •176,814 75% 635.629 639.000 483,808 76% Transfers out (300,000) (300.0001 100% (300,000) (300.000) OD0,000) 100% Towl financing sources(uses) 338,00D 176,884 52% 342,422 493.000 183,174 37% CITY O11 ANDOVER, MINNESOTA Andover Corrruly Cr11er f YMCA H~cBl Comlwison 2015 2016 2017 2018 2019 2020 2021 2021 Actual Actual Actual Actual Actual Actual BMW Ar-YTD Revenues- Climgcs for services Ice Rental S •100,619 $ 4o5,990 S 392.828 S 435,716 S 442,995 S 361,791, S 668,000 S 234,162 I'urfRental - - - - - - 70000 1.807 "Track - _ - - 301 - 1,109 Fie411mnse Rental 187,007 199,286 215,089 218.667 220,225 133,126 270.000 102.255 Pmsllop %258 9.412 9,247 R,696 9,680 4.394 15,000 3,075 Vending 9.270 8,588 9.182 7.470 8,427 6,148 16.000 1,574 .Advertising 31,758 26,450 39.819 34.000 40.850 8.000 50,000 10.333 Charges for services 637.921 649.726 665.165 70•4.459 722.177 513,765 1.089.000 354,315 Miscellaucaux 174.783 136.552 136,149 142,768 131.396 110.781 140.000 36.662 Total revenues 912.709 786.278 801.314 847,227 853.563 624,546 1,229,000 390,977 Expendilures: Cunene Salaries Rt benclits •139,304 451332 181.926 501,108 533.044 503,842 757.753 205.19I Depam umal 74,949 77,945 65.612 76,448 66.570 74.809 105.100 33,871 Operating 388,192 364.935 364,242 352,067 330,084 345.588 635,197 133.703 Professional services 142.602 106.391 125,034 104,076 77.818 129,261 15J 375 14,485 Capital main 47,859 4.900 11,442 39,888 100.006 Current 1.045,347 1,048A32 1,041.714 1.045,141 1.047A04 1.153.500 1.652.425 487250 Revenue over under expenditures (2376391 (762.174) 12-10.400) 197914 1939411 528954) 023.42<I 3.727 (Aber Jimmie, score's lusts) General Property fax LeW 155,000 - Investment income (1,078) 2.190 2.79 5,780 16.107 6.7933 1634) Rental! Leaw l9•nd 638,220 640.303 641,691 637.150 636.803 635.629 638,000 483.809 Transfers out (300000) 1300000) 1300.0001 (300,000) 1300.000) (300,000) (300.000) (300,000) Total financing sources Ouca) 337,142 742.493 3M,470 342.930 352,910 342.422 493.000 183.174 Net increase(decrenselm fund balance 104,504 80,319 104.070 145016 159,069 (186,532) 69.575 186,901 Fund balance (defici)- January ) (49,364) 56,140 136.459 2,10.529 385,545 544L61•I 358,082 359,082 Fund balance (deficit)• December 31 S 56,140 $ 136.459 S 24(1,529 S 385.5.45 S 54d,614 S 358-082 S 427,G57 S 544.983 Fund Balance Demil: FB - Replac Res for Common Space 5 143,702 5 154A49 S 179,293 S 173.560 S 200,606 S 190.067 S 215.067 S 215,067 FB- Unassigned (97.562) (17.9901 61246 211.985 344,008 168.015 212.590 329916 S 56,140 S 136.459 S 240,529 S 365.545 S 544.614 S 73R.OR2 S 427.657 S 54A,983 Debt Service Payments 2012C GO Abutment Bonds (P+1) S 1214906 S 1216.506 S 1213,731 S 1211ARI $ 1208,931 S 1,215,991 S 1,212.631 S 1.212,631 2019A GO Abutment Bonds in+1) 590,150 $19.725 919.725 S 1.214.906 5 1216,506 $ 1,213.731 S 1,211.ARI S 1208931 S L806,131 S 2.032.356 $ 7032,35G Property rax Levy 2012C GO Abatement Bemis S 975.632 S 977.332 S 974.419 S 972,055 S 969.378 S 976,790 S 973.263 S 973 263 2019A GO Abatemmd Bonds - - 1.001.090 976.966 974,966 Community Center Operations - - - - I55.000 153,000 S 975.632 S 977,332 5 974,418 $ 772.055 S 969.378 S I,977,870 S 2,105229 S 2,105.229 CITY OF ANDOVER Summary of Outstanding So" Nsusa 2021.2022 Outstanding Outrtandbg Outstanding Date of Rate of at 2021 at 2022 at Description Issue Maturity Interest Issued 12212020 Retired Issued 12131IM21 Retired Issued 120312022 Governmental ActMties Demand Obligation Abetamam Boods 2012C G.O. Abstemem Bonds 12272012 2/1/2031 1.00-3.00% 17.315.000 11.475.000 (925.000) - 10.55g000 (945,000) - 9.605,000 2019A 0.0. Abatement Bands 8/1/2019 2/112040 3.00 - 5.00% 15.770.000 15.770,000 (235.000) 15,05.000 (545.000) - 14,990.000 27,245,000 (1.180,000) 20.085.000 (IA90,000) 24.%5,000 Certificates of IndebtadnessuCaplud Notes 2015A G.O. Equipment Certificates V192016 2112021 1.90% 520.000 134.000 (134,0110) - - - - - 2020A G.O. Equipment Certificates 3/19/2020 2/1/2024 4.00% 1,310,0D0 1,310.000 (315,000) 1,310,000 2.305.000 (315,000) 1.990,000 Subtotal - Certificates of Indebtedness 1,444.000 (449.000) 1,310,000 2,306,000 (315,000) 1.990,000 Capital Improvement Bonds 2018A G.O. Capital Improvement Plan Bolds IMM018 211,70" 3.00-5.00% 10,000.000 9,915,000 (125,000) 9,790.000 (130.00(1) 9,860.000 Subtotal- Capital Improvement Bonds faOD0,000 1125,000) - 9,790,000 1130.000) - 9.680,000 Referendum Bonds: 2010A G.O. Open Space Referendum Bonds 2/18/2010 212022 2.00-3.125% 1.660,000 335,000 (165,000) 170,000 070,000) TOTALS $ 39,024,000 S (11599,000) 5 1,J70,0110 S 35.350,000 S (2.105,9001 S S 35.245,000 Business -Typo Activities General Obligation Revenue Bonds 20D9A GO. Water Revenue Bonds 31262009 2/1/2024 2.00.4.25% 1.025.000 320.000 (75.000) - 245,000 (80.000) - 155,000 20168 G.O. Water Revenue Refunding Bonds 12J72016 2 I2023 2.00% 3,925,D00 2.025.000 (680.000) 1 765,DD0 1675.000) - 690,000 Subtotal - General Obligation Bonds TOTALS S 2,345,000 S (735,000) f S 1,810,000 S (755,000) $ f 855,000 TOTALS f 41.369,000 S (2,634,000) f 1,310,000 f 32.960,000 f (2,a80,000) IfS 37,100,000 Abatement Bonds 9200.0.25145 Can of Indebtedness 9200.0.25110 Capital Improvement Bonds 9200.0.25120 Referendum Bonds 9200.0.25180 Amount to be provided for DS 9200.0.18201 City of Andover, Minnesota $17,316,000 Taxable General Obligation Abatement Bonds, Series 2012C Taxable Net Cash Refunding of City of Andover Community Center's Series 06 & Series 07 Project Lease Rev Bonds - Issue Summary Debt Service Schedule Date Principal Coupon interest Total PA Fiscal Total 12272012 - - - 02/012013 320,000.00 11000% 36,878.78 356.87878 356,878.78 O MI2013 - - 193,640.63 193,64D.63 - 02/012014 320,000.00 LOWA 193,640.63 313.640.63 707,291.26 Og/012014 - 192.040.63 192.04D.63 - 02/012015 835,000.00 11000% 192,040.63 1,027,040.63 1.219.081.26 O&D12015 - 187.865.63 187.865.63 - 02/012016 $45,000.00 Lo00% 187,965.63 1.032.965.63 1.=.73125 OSM12016 - 183,640.63 183.640.63 - 02MI/2017 855,000.00. _ 2.000% 183,640.63 1,008,640.63 1,222,281 26 08/0i/iO17 175.090.63 175.090.63 - 02M1J2018 870,000.00 2.000% 175,090,63 1.045.090.63 1.220.181.26 OSM12018 166,390.63 166,390.63 - - 02/012019 885,000A0 2.000% 166,190-63 1,051,390.63 1,217.73126 09/012019 - - 157,540.63 157,540.63 - 02/012020 910,000.00 2.000% 157.540.63 1,067S40.63 1,225,08126 08MI2020 - - 148.440.63 148.440.63 - 02MI2021 925,000.00 2_o0D% 148.440.63 1,073,440.63 1.221,99126 OSM12021 139,190.63 139,19OA3 - 02M12022 945.000.00 2.000% 139,190.63 1,084,190.63 I.Yt3,38126 08/01/2022 - 129,740.63 129.740.63 021012023 960.000.00 2.125% 129.740.63 1,039,740.63 1,219,48126 08101/2023 - - 119,540.63 119.540.63 02MI2024 985,000.00 2.250% 119,540.63 1,104,540.63 1,224,08t26 09/012024 - - 109.459.38 108,459.38 07JOI/2025 1,005,00000 2.500% 108,459.38 L113,459.38 1,221,918.76 08M12025 - - 95,896.88 95,896.88 - 02M12026 1,030,000.00 2.625% 95,896,88 1.125.996.86 1,221,793.76 08M1/2026 - - 82.378.13 82,17&13 - 02M12027 I,o55,0p0.00 2.750% 92.378.13 1,137,378.13 1,219,756.26 0810 12027 - 67,871.88 67,871A8 - 02M12028 1,085,000.00 2.875% 67,871.38 1,152,871.88 1,220,743.76 08/012028 52275.00 52,275.00 - 02/012029 1,125,000.00 3.ODD% 52,275.00 1,177,275.00 1,229550,00 08M12079 - - 35,490.00 35-100.00 - 02Mi2070 t,160,000.00 3000% 35,400.00 1,195,400.00 1,230,800.00 ON012030 - - 18,000.00 10,000.00 - 02MI2031 1,200,000.00 3.000% I8,000.00 1,2I8,000.00 1,236.000AO Total SI7,315,000.00 S4,543,685.28 S21,858,685.111 Yield Statistics Bond Year Dollara $177,765.3t Average Lik 10267 YOM Average Coupon 2.5560022% Not lntaneatCoat(NIC) 2.5822097% True Interest Coat (TIC) 2.5635140% Bond Yield for Arbilm Purpwea 2.4942521% Ail Inclusive Cost (Alp 2.61 S000955 IRS Form 8038 Na inte utcoct 2.5276709% Weighted Average Maturity 16.212 Yeah 2112CTwgeeellaeNMw 1 leave Summery 1 1Nt8R012 1 129 PM IS EHLERS "OLWTH, PDataC ItN,aNCL City of Andover, Minnesota $15,770,000 General Obligation Tax Abatement Bonds, Series 2019A (Community Center Expansion) -Qualified 501c3 Debt Service Schedule Date Principal Coupon _ _ Interest Total 13+1 Fiscal Total 081OW019 - - - ' 0&1012020 - 590.150-00 590.150.00 - 0210112021 235,000.00 5.000% 295.075.00 530.075.00 1,120,225.00 08!OV2021 - - 289.200.00 289,200.00 - 02/0112022 545,000.00 5.000% 289,200.00 834,200.00 1, 123.400.00 08'0112022 - - 275.575.00 275,575.00 - 02'0112023 570,000.00 5.000% 275.575.00 945,575.00 1.121.150.00 08,0112023 - 261.325.00 261,325.00 - 02101i2024 600.000.00 5.000% 261.325.00 861325.00 1,122,650.00 08/01/2024 246,325.00 246.325.00 021012025 630,000.00 5.000% 246.325.00 876,325.00 1,122,650.00 08!01/2025 - - 230.575.00 230,575.00 - 02101/2026 660.000.00 5.000% 230.575.00 890.575.00 1,121,150-00 08/01/2026 2[4,075.00 214,075.00 02/0112027 695,000.00 5.000% 214.075.00 909,075.00 1,123,150.00 0810112027 - 196,700.00 196.700.00 - 02!012028 725,000.00 5.000% 196,700.00 921,700.00 1,118,400.00 OS/011202S - - 178,575.00 178,575.00 - 0101/2029 765,000.00 4.000% 178.575.00 943.575.00 1,122,150.00 08.'0112029 - 163,275.00 16.3+.275.00 02!0112030 795.000.00 4.000% 163,275.00 958,275.00 1,121.550-00 08101/2030 - - 147.375.00 147,375.00 - 02/01/2031 925,000.00 4.000% 147,375.00 972.375.00 1,119,750.00 081011203I - - 130.875.00 1:0.875.00 - 02M/2032 860,000.00 3.000% 130.875.00 990.875.00 1,121,750.00 08/01/2032 - - 117,975.00 117.975.00 - 02/01/2033 985,000.00 3.000% 117.975.00 1.002.975.00 1,110,950.00 08'0112033 - - 104,700-00 104.700.00 - 02101/2034 910.000.00 3.000% 104.7n0.00 1.014.700.00 1.119.400.00 0&101/2034 91.050-00 91.050.00 021012035 940.000.00 3.000% 91.050.00 1,031,050.00 1,122,100.00 08101/2035 - - 76,950.00 76,950.00 - 02101/2036 965,000.00 3.000% 76,950.00 1,041,950.00 11118,900.00 03101/2036 - - 62.475.00 61475.00 - 02/012037 995,000.00 3.000°1b 62.475.00 1.057.475.00 1,119,950.00 03'0112037 - 47,550.00 47,550.00 - 02'0112033 1,025,000.00 3.00mb 47.550.00 1.072.550.00 1,120,100.00 08-01/20i8 - - 32.175.00 - 32,175.00 02'012039 1,055,000.00 3.000% 32.175.00 1,087,175.00 1,119,350.00 08,010039 16.350.00 16.350.00 01101/2040 1.090,000-00 3000% 16.350.00 1,106,150.00 1,122,700.00 Total 515,770,000.00 - 56,651,425.00 S22A21,425.00 - Yield Statistics Bond Year 0011an 5196 320.00 ...12 Average Life, .. _ 449 Years ....... Avcragc Coupon _ _ __ _ _ i i880527% Net Interest Cost (NIQ _ .. 2.6602974% 2.5413176% -24429752% Bun05"icW for Arbivage Purposes _ _ Att l0clusive Cost (AIC) 2 6011407% IRS Form 8038 rve[ interest 4oa -._•--..-.- Ragh[ed,Averuge.Mawrity 12 I10 Years Series 2019A C,O TarAbete I SIROLEPURPOSE 17/I&20191 10:59AM EHLERS WC IT Y OF q* NL6D 06 IVYEA �q 1686 CROSSTOWN BOULEVARD N.W. • ANDOVER. MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8823 . WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Andover Community Center (ACC) Updates DATE: June 22, 2021 Attached for Council review is a Community Center Budget Summary Report for Budget Year 2021. The report reflects activity through May 2021, comparative data with May 2020 and audit data reflecting the entire year of 2020. As the Council well knows, the year 2020 was a difficult year, in part because of the expansion construction, but heavily with imposed COVID restrictions shutting down the entire facility mid - March of 2020 and then finally being allowed to reopen in arestricted capacity early January 2021. The ACC has now been operating for five months since the reopening, thus making the current year (2021) activities somewhat comparable with only the first three months of 2020 containing full operations. Moving deeper into 2021, comparative data with 2020 will become more difficult due to the State imposed 2020 COVID shutdowns of the facility. Also provided is as ACC historical perspective of actual costs dating back to 2015. This is the reporting previously provided to the ACC Advisory Commissiom This report also provides history on debt service payments and the property tax levy assigned to debt and operation. Administration will review and discuss the attached reports with the Council at the Workshop. May/June 2021 FACILITY UPDATE Please refer to the attached ACC Facility Update for Major Events, walking track activity, programs for the month, current partnerships providing services at the ACC and Activities the ACC is currently focusing on. ACC now has all fall/winter schedules for the 2021-22 Prime Season finished and those schedules are currently being reviewed by the facility users. Efforts have and are currently being made to fill non -Prime hours. To show past users, attached is a non -prime usage report, the non -prime report is for Sept 2019 — Feb 2020. (March was not included due to the COVID impacts). The report shows non prime activity that was scheduled from 5:00am-3:00pm. Daytime gym activity users are currently ACC's primary target audience, this includes Piddeball, Open Basketball, Tot -Time, etc. where participants are charged a daily fee to play, also shown are YMCA partnership hours. Non prime hour users at the ice rink accommodate public skate, open hockey and pre-K learn to skate programs. ACC does see some private rentals where user groups come in before school, on a no school day, or held an overnight lock -in. ACC ice time rentals traditionally ends at 10:30PM during the winter season, only few late -late night hours are currently sold. ACC has looked at organized adult leagues for the late times, but those leagues are generally looking for 2-3 hours in a row so they can better schedule games and assign referees. Other ACC Hishlirhts: -Recent ice install on the new rink went great. The ice was painted 6/9. Special thanks to Willy McCoy's and Terry Overacker Plumbing for purchasing the in -ice ads. (Refer to attached picture) -ACC hosted a Jr. Hockey team from Alaska the week of June 7 for practices and two playoff games. COVID/Financial reasons kept them in Minnesota most of the season. With our past relationships, the Alaska team selected the ACC as their "Home Ice" while in Minnesota. (Refer to attached picture) -ACC is off and running with summer activities. Hockey camps are in full swing, with ACC hosting both Andover and Anoka programs this summer. Both groups have programs for boys and girls as young as 5 up thru the HS teams. -ACC continues to pick up additional ice rentals from the Anoka Arena, The Anoka Arena is shut down until early October as they install a new refrigeration system on both rinks. -Andover Youth Hockey is running a 3v3 "cross -ice" hockey program all summer in the late afternoon a couple days a week. -Hometown Hockey continues to be a major user. Next up for them is the annual Fun Fest Tournament. In August they will host 2 separate weeks of day camps where the participants are at the ACC from 7:30a-4:OOp each day. -The ACC summer Learn to Skate program will have 70+ participants this year. This is double what ACC did back in the summer of 2019. (Refer to attached picture) -ACC hosts a volleyball club, MN Premier Volleyball has several days/nights this sure er filled with camps and clinics for volleyball players. -43 Hoops from Hopkins will be back at the ACC again this summer for its 8' year of basketball clinics in the fieldhouse. -ACC is preparing for Fun Fest activities. -ACC staff is currently busy training on the new software that will manage all scheduling, invoicing, program registration, etc. The new software system will go live this fall. -ACC's new Facilities Coordinator hire is fitting in and is learning the intricacies of the facility. National Snorts Center Agreement Update The Andover City Council at the May 18, 2021, City Council. Meeting approved a request for the refund of the $250,000 deposit from the Minnesota Amateur Sports Commission and the National Sports Center Foundation. The City entered into an agreement with the Minnesota Amateur Sports Commission and the National Sports Center Foundation to secure priority rental rights to prime ice time at the Super Rink for a refundable deposit of $250,000 in 2008. With the addition of the sports complex at the ACC, the youth hockey program no longer needs priority rights to those hours. The City exercised its option to request a refund of the $250, 000 deposit and provided the required 24-month written notice. Senior & Teen Programming The City has been working with the YMCA on more programming now that there is dedicated space for seniors and teens. The YMCA restarted the after -school program when COVID restrictions were lifted, and City/YMCA discussions are under way for additions teen programming. We are currently exploring partnering with local churches to provide weekend night drop off opportunities. Senior activities at the YMCA have taken off, to the level the current dedicated space is not enough The City/YMCA are exploring opportunities to utilize the City Hall Senior Center for additional programs. submitted, ('ITI 04 ,UDOVER Community ('enter Budget Summary T ouds REVENUES Budget M"Vto Bud Audit Budget o l*i** % Bud Charges for services Ire Renml $ 470,300 S 123,196 26°° S 361796 S 663.000 S 321,987 48% TutfRenud - - na - 70.000 1.807 3% 'truck - - na 301 - 1.625 Na pieldlmuse Rental 218,000 80.586 ?"+°.6 133.126 270.000 116,249 43% Prasbop 12.000 2,741 -_ a 4.394 15,000 3,276 22% Vending 13.000 3,646 26°° 6,148 I6,000 2.179 14% Advertising _ 39,000 6,000 2i% 8.000 50,000 17,377 33% Tmal Csuryrcs for services 752.300 218.169 29°° 513.765 1.089.000 464.399 43% misecllancouc 140.000 36.148 26% 110.781 140,000 37,612 27% Total revenues 892,300 254,317 29°% 624.546 1229.000 302,011 41% ESPENDffURF.S Budget my v � %Bud Audit Budget We -TM'- - % Bud Cunene Salaries d benefsts 629,296 203, 121 33% 503.942 757.753 246.610 33% Departmental 79,100 22.290 28% 74,909 103,100 41,015 39% Operating 486.075 109.976 23% 345.588 635.197 166,353 26% pmfcssionnl service; 121,000 16.199 13°': 129.261 154,375 21,691 14% Capiml Wiley 130,000 - M. 100,000 U(a Current 1,445,471 356.586 25% 1,153-500 1.652,425 475,669 29% Revennc avcr(under) expense 4533.171) (102,269) 18% (528.9541 (4-73.425) 26,342 -6% Otlur Gnatcing sources I uses) General Property Tam Levy - - W. - 155.000 - 0% Ineeetmsmtinmme - 70 nra 6,793 - (634) Nu Rental f Lcasc Psna 638.000 476,914 75% 635,629 638.000 483,813 7656 1'ransfas out (300900) (300.000) 1005° 4300.000) (300,000) (300,000) 100% 'Taal Maucing so.(usesl 338,000 176.884 52% 342.422 493,000 183,179 37% Net increase (deaease)vs fund bnlancc S (215, 171) S 74.613 -35% S (186,532) S 69.575 S 209.521 301% (A I Y /IF ANDOVER, MINNBS0'1'A Andover Commemtty Ceram I YMCA Himodeal Cmmpamon lots 2016 2017 2018 200 2020 2021 2021 Actual :Actual :Yc6vi1 Ammd Acontl Actual Boded Moo-YTD Revcnucs Clta,g.c for services [cc Rental S .10O.419 S d05lFt0 5 392.828 S 435.716 S 142.995 S 361,796 S 668.000 S 321,887 'I'Itrflicnlal - - - - - 70,000 I,907 T'ac8 - - - - 301 - 1,625 Ficldb... sc Rant.1 1a7.007 199,286 215.089 218,667 220.225 1.13.126 ''170.000 116.2118 proshap 9258 9A❑ 9,247 8,606 9,680 4.394 15.000 3,276 Vending 9,279 8,5%R 9.182 7,470 8,427 6,148 16000 2,179 .ldvenising 31'58 26450 38.819 34000 40.850 8.000 50,000 17377 Charges for servicas 1.37921 649,726 665,165 704459 722,177 513,765 1,089000 464,399 Miscellnnco 1, 17089 116.552 136.149 1,12.768 131.386 110.781 140,000 .37,612 1 on] rcvamrca 9 12709 786,278 801.314 847.227 853.563 624,546 1229,000 502,011 L"•5ltcndi0acs: Conch. Solorics X oenc0ti 439,304 151.332 ,131.926 501.108 533.04.1 503.842 757,751 246,610 Departmental 74,949 77.9•15 65.612 76,448 66.570 74,809 105.100 41015 0pentung 38R; 02 16,035 36.1?42 152.067 310.084 3.15.588 635,197 166.353 Professional services 612 t10'- 106,381 125034 104,076 77.819 129.261 154375 21.691 Capital oullav 47.859 4.900 11.442 39.888 I(0.000 Cuuma 1.015.347 IAI8.452 I.IYI 1,714 1,045.1,11 1,047,404 1, 153.;00 1,612;es .175669 Rcvdnte over (ntdcr) expenditures 1232.63%1 (262.17-11 (240,400) 119791,11 1193m11 (528954) 14254:• N042 Othcr Bumming unacns (uses) General Propeny Tax Lcvy - - - - I35.000 - Investmcm mmno, 11 (178) 3,1911 2)79 5,780 16.107 fy793 - 16341 Rmod1 Leave I'min 639,220 640.303 641,691 637,150 636.803 635,629 63811U0 483,813 Transfers out 00000111 1300.000) (300000) 1300,00111 1300.0001 (300,000) (300.000) ('00.000) Total fltmncinit smnees lnscsl 337,142 3.12.493 1-14.470 3,12,930 352,910 342;122 493,000 183.179 Net inerouse(dxcrensel in food balance 104.504 80319 104.070 145,016 159.069 (186.532) 69.575 209521 Pond lntlmnc plelicill•.Iannary l [48,364) 56,140 136.459 240529 385,545 5,14.614 358.082 355.082 Pond lminnm(dcticil)- Dscmbcr 31 S 56.1,10 5 136A59 S 240.529 S 385.5113 S 5.14.614 S 35R,OR2 5 427,657 S 567.603 FaM1 HaWta Oepd1: FB- RcTlac Iles lot C'6minao Space S 1.73.702 S 154.4,19 S 179.283 S 17.3,560 S 200.606 S 190.067 S 215,067 S 215.067 FB- lhtassigncd (97,5621 (17.990) 61.246 211985 344.008 168.015 212.590 352.536 S 56.1.10 S 136.459 S 24Q529 $ i%5,5-05 $ 54d,4IA S 358,082 S 427.657 S 567,607 DOW Stu Payments, 2012C GO Abatement BOnds(P 11) 5 1.214,906 S I_16,506 S 1213,731 S I_11:181 S 1208,931 S 1,215.981 S 1.212.631 S 1,212,631 2019A GO Abate ntcall Bonds (P � H 590,150 $19.725 819,723 S 1214.906 5 1.216.506 9 1 �L"+.731 5 I?11:181 5 1208.911 5 1.806.131 S 2032.356 S 2.032.356 PMPWW I'm LOW 2012C G0 Abitrnmm Bonds S 975,632 S 977,332 S 974;118 S 972.055 S 969,378 S 976.780 S 97316.3 S 971.263 2019A GO Ahatcment Bonds - - - - 1.001.090 976.966 976.966 Conmunov C'dnar Operations 155.000 155.000 S 075,L32 S 977,332 S 974.418 > 972055 $ 969.378 S 1.977.870 S 2.105.229 S 2JOS.229 i , ' A.NDto"'M�wl V E R COMMUNITY CENTER FACILITY UPDATE JUNE 2021 JUNE 14 - ANDOVER SUMMER HOCKEY CAMPS BEGIN JUNE 14 - ANDOVER YOUTH HOCKEY SUMMER SKILLS BEGIN JUNE 14 - ANDOVER YMCA SUMMER CAMPS BEGIN JUNE 15 - MN PREMIER VOLLEYBALL CAMPS BEGIN JUNE 21 - ANOKA SUMMER HOCKEY CAMPS BEGIN TRACK CHECK IN IS REQUIRED, MONDAY-FRIDAY. 6 30AM-4 30PM. NUMBERS BELOW REFLECT THOSE CHECKED IN DURING THESE TIMES. JANUARY 1619 FEBRUARY 2068 MARCH 1571 APRIL 982 MAY: 471 JUNE TBD ♦ JUNE 15 -JULY 27 SUMMER LEARN TO SKATE LESSONS-39 KIDS ♦ JUNE 15 - 29 INTRO TO ICE LESSONS-14 KIDS ♦ JULY 13 - 27 INTRO TO ICE LESSONS-20 KIDS YMCA - SUMMER TEEN CENTER a OPEN GYM - COMMUNITY EVENTS - SENIOR PROGRAMS SUBWAY ANOKA COUNTY LIBRARY ON THE GO ♦ ADULT HOCKEY 18* • BASKETBALL • VOLLEYBALL • FAMILYTURFTIME • FAMILYSOCCER • PICKLEBALL (BEGINNER & OPEN) • PUBLIC SKATE ANDOVER COMMR Andover Community Center Usage Statistics - By Customer Groun 911l2019.2129=20 / Mon, Toes, Wed, Thum, Fri/5:00 AM -2:30 PM/Facility Events, Activity Events, League Events All Facilities Customer Group / AccouhtfActivity Hours AAA Boys Basketball League ACC Adult Hockey ACC Basketball ACC Open Pickieball ACC Public Skate ACC Tot -Time ACC Walking ACC Youth Hockey AHS Boys Hockey AHS Girls Hockey Andover ElementarySchool Andrew D Fridley Middle School Hometown AAA Hockey Hometown Hockey Camp JBF MN Hockey Roosevex Middle School Ryan C Sunrise Elementary School YMCA Field Trips YMCA Fftness - YMCA Foreverwen YMCA Home School Group YMCA School Release Learn to Skate 18.50 132.00 193.50 1,351.50 80.50 128.00 1.126.50 15.50 39.17 5.17 5.00 1.00 10.50 8.00 27.00 151.50 225 25.00 1.50 11.92 2.50 144.00 1,470.00 39.00 294.00 14.00 Introduction to Ice - Mondays Feb. 10:00 am Introduction to Ice -Mondays Feb. 10:30 am Introductlon to ice -Tuesdays Jan. 10:00 am Introduction to Ice - Tuesdays Jan. 10:30 am 3.50 3.50 3.50 3.50 5,295.50 Page 1 Printed on 6/16/2021 11:37:38 AM /Ni a AVER COMM"N I -" Y G E N ER a go - � PAY N ! on MA' `,/ :,�. - ^va�i►� -_ - .��,�� 11 R,r ., '!l�Ittl�i.. _. ly t J NESS ]Si TV 1 t � i .`Pig 1., NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jun Dickinson, City Administrator Receive June 2021 Community Center Update July 20, 2021 June 2021 FINANCIAL UPDATE Attached for Council review is a Community Center Budget Summary Report for Budget Year 2021. The report reflects activity through June 2021, comparative data with June 2020 and audit data reflecting the entire year of 2020. As the Council well knows, the }rear 2020 was a difficult year, in part because of the®xpeusies construction, but heavily with imposed COVID restrictions shutting down the entire facility mid- - March of 2020 and then finally being allowed to reopen in a restricted capacity early Jammy 202tta The ACC has now been operating for six months since the reopening, thus making the current pear (2021) activities difficult to compare with only the first three months of 2020 containing full .r operations. Moving deeper into 2021, comparative data with 2020 will be even more difficult to compare due to the State imposed 2020 COVID shutdowns of the facility. Also. provided -is -an ACC historical perspectixe_Qh11_�4535..-back ta.201$. This is the reporting previously provided to the ACC Advisory Commission. This report also provides history on debt service payments -and the property.tax levy, assignedtc>debtand operation. July 2021 FACILITY UPDATE Please refer to the attached ACC Facility Update for Major Events, walking track activity, programs for the month, current partnerships providing services at the ACC and Activities the ACC is currently focusing on. ACC now has all fall/winter schedules for the 2021-22 Prime Season finished and those schedules being reviewed by the facility users is near completion. Efforts continue fill non -Prime hours. Other ACC Highlights: -All camps/clinics are back in fall swing after taking the week of 7/5 off. Just the week of 7/12 alone we are hosting Andover and Anoka Hockey camps, 43 Hoops youth basketball camp, MN Premier volleyball camp all in addition to YMCA summer camps. Hundreds of kids are in and around the facility daily this summer. -Fun Fest Weekend - A crazy number of people were in and out of the building over the weekend. The Fun Fest craft sale was in the fieldhouse, a hockey tournament was in the main rink and multiple open skate sessions were provide in the Sports Complex. The best part of Fun Fest is the ACC is fortunate to get a lot of people through the facility that perhaps have not been in the facility before or had yet to see the recent expansion. Lots of interest in the walking track. - ACC staff is training on new scheduling software, working toward an October 11 go -live date. -Continual work is being done on the 2022-2026 Capital Improvement Plan (CIP), the proposed 2022 ACC Operating Budget along with a detailed ACC Fee review. Senior & Teen Proerammine The City continues to work with the YMCA on more programming now that there is dedicated space for seniors and teens. The YMCA restarted the after -school program when COVID restrictions were lifted, and City/YMCA discussions are under way for additions to teen programming this coming fall. We are currently exploring partnering with local churches to provide weekend night drop off opportunities. Senior activities at the YMCA have taken off, to the level the current dedicated space is not enough. The City/YMCA are exploring opportunities to utilize the City Hall Senior Center for additional programs. ACTION REQUESTED Review and receive June 2021 Community Center Update. d, CITY OFANDOVER Community Center Budget Summary Totals Budget Year 2021 2020 2021 REVENUES Budget Jun YTD % Bud Audit Budget inn Y M %Bud Charges for services Ice Rental $ 470,300 $ 128,315 27% $ 361,796 $ 668,000 $ 361,283 54% Turf Rental - - n/a - 70,000 1,807 3% Track - - n/a 301 - 2,012 n/a Fieldhouse Rental 219,000 81,059 37% 133,126 270,000 120,093 44% Pmshop 12,000 2,741 23% 4,394 15,000 3,483' 23% Vending 13,000 3,646 28% 6,148 16,000 3,026 19% Advertising 39,000 8,000 21% 8,000 50,000 18,857 38% Total Charges for services 752,300 223,761 30% 513,765 1,089,000 510,561 47% Miscellaneous 140,000 42,556 30% 110,781 140,000 54,329 39% Total revenues 892,300 266,317 30% 624,546 1,229,000 564,890 46% � : , 2M ' 1 2020 EXPENDITURES - Budget Jun YTD %Bud Audit Budget V".1m %Bud Current: Salaries & benefits 629,296 239,249 38% 503,842 757,753 293,290 39% Departmental 79,100 28,236 36% 74,809 105,100 34,317 33% Operating 486,075 122,667 25% 345,588 635,197 191,638 30% Professional services 121,000 21,350 18% 129,261 154,375 24,235 16% Capital outlay 130,000 50,000 38% 100,000 - - n/a Current 1,445,471 461,502 32% 1,153,500 1,652,425 543,480 33% Revenue over (under) expense (553,171) (195,185) 35% (528,954) (423,425) 21,410 -5% Other financing sources (uses) General Property Tax Levy - - n/a - 155,000 - 0% Investment income - 70 n/a 6,793 - (634) n/a Rental/Lease Pynt 638,000 476,814 75% 635,629 638,000 634,053 99°A Transfers out (300,000) (300,000) 100% (300,000) (300,000) (300,000) 100-A Total financing sources (uses) 338,000 176,884 52% 342,422 493,000 333,419 68% Vet increase (decrease) in find balance $ (215,171) $ (18,301) 9% $ (186,532) $ 69,575 $ 354,829 510-A CITY OF ANDOVER MBVNESOTA Andover Community Center / YMCA IBstoncal Comparison 2015 2016 2017 2018 2019 2020 2021 2021 Actual Actual Actual Actual Actual Actual Budget June-YTD Revenues: Charges for services IwRmml $ 400,619 $ 405,990 $ 392,828 $ 435,716 $ 442,995 $ 361,796 S 668,000 S 361283 TurfRmtal - - - 70,000 1,907 Track - - - - - 301 2,012 Fieldhouse Reveal 187,007 199,286 215.089 218,667 220225 133,126 270,000 120.093 Proshop 9,258 9,412 9247 8,606 9,680 4,394 15,000 3,483 Vending 9,279 8,588 9,182 7,470 8,427 6.148 16,000 3,026 Advertising 31,759 26,450 38,819 34,000 40,950 8,000 50,000 18,857 Charges for services 637,921 649,726 665,165 704,459 722,177 513,765 1,089,000 510,561 N iscellmeoos 174,788 136,552 136,149 142,769 131386 110,781 140,000 54329 Total revenues 912,709 786,273 801314 847227 853,563 624,546 1229,000 564,890 Salaries & benefits 439304 451332 481,926 501,108 533,044 503,942 757,753 293290 Deparmemml 74,949 77,945 65,612 76,449 66,570 74,809 105,100 34317 Opcatmg 388,492 364,935 364,242 352,067 330,094 345,588 635,197 191,638 Professional services 142,602 106,391 125,034 104,076 77.918 129.261 154375 24,235 Caudle, outlay 47,859 4900 11,442 39,888 100,000 current 1,045,347 1,048,452 1,041,714 1,045,141 1,047,404 1,153,500 1,652,425 543,480 Revenue over under 'torn (232,638) 6 174 (240,400) (197,914) 193 841 (528,954) 423 425 21410 Other financing souncat (uses) General Property Tax lAvy - - - - - - 155,000 - Investment income (1,078) 2,190 2,779 5,780 16,107 6,793 - (634) Rental/Leese Pymt 638220 640303 641,691 637,150 636,803 635,629 638,000 634,053 Transfers not (300,000) (300,000) (300,000) (300,000) (300,000) (300,000) (300,000) (300,000) Total financing a mme(uaes) 337,142 342,493 344A70 MM30 352910 342,422 493,000 333,419 Net maease(dectrum) in fund balance 104,504 80319 104,070 145,016 159,069 (186,532) 69,575 354,929 Fond balmx(deficit)-Jammmy1 (48364) 56,140 136459 240,529 385,545 544,614 358,082 358,082 Fond balance (defic8)-Decembw 31 $ 56,140 S 136459 $ 240529 S 385.545 $ 544,614 S 358.082 E 427.657 $$ 7�72911 Fond Balmer Detv7: FB- Replac Res for Common Space $ 143,702 $ 154,449 $ 179,283 $ 173,560 $ 200,606 $ 190,067 S 215,067 $ 215,067 FB-Ueusslgoed (87362) (17990) 61246 21INS 344,008 168,015 212590 497,944 S 56,140 $ 136.459 S 240329 S 385.545 $ 544,614 S 358.082 S 427,657 S 712.911 Debt ServicsPaymmts 2012C(30 Abasement Bonds (P+1) S 1,214,906 S 1,216,506 $ 1,213,731 S, 1211,481 $ 1,208931 S 1,215981 S 1212,631 .$ 1212,631 2019A GO Abuemeot Bonds (P+1) 590,150 $19.725 819,725 E 1214906 S 1216,506 S 1213.731 S 1211.481 S 1208.931 S 1.806.131 S Z03Z356 S Z032356 Pruperly Tax Lew 2012C GO Abseement Bonds S 975,632 S 977332 S 974,418 S 972,055 $ 969378 $ 976,790 $ 973263 S 973263 2019A GO AbatemmtBonds - - - 1,001,090 976,966 976,966 Communlwcevter Opamom s ms.632 - a m73gz - $ 97a.als - a 97a oss - s 969378 - a 1977.s7o 155.000 s zlos 9S Ise me 2105229 AND;�VER COMMUNITY CENTER FACILITY UPDATE JULY 2021 JULY 9-11 -HOMETOWN HOCKEY TOURNAMENT JULY 9-10 - ANDOVER FUN FEST JULY 12-16 - 43 HOOPS BASKETBALL CAMP JULY 12- MN PREMIER VOLLEYBALL CAMP JULY 19- MN PREMIER VOLLEYBALL CAMP JULY 30 - AUG 2 - ST. CLOUD JR HOCKEY CLUB -TRYOUT CAMP TRACK CHECK IN IS REQUIRED. MONDAY-FRIDAY. 6 30AM-4 30PM. NUMBERS BELOW REFLECT THOSE CHECKED IN DURING THESE TIMES. JANUARY 1619 FEBRUARY 2068 MARCH 1571 APRIL 982 MAY 471 JUNE 462 PROGRAMS ♦ JULY 13 - 27 INTRO TO ICE LESSONS-20 KIDS ♦ OCTOBER 2-FALL LEARN TO SKATE BEGINS ♦ OCTOBER 9-FALL INDOOR SOCCER BEGINS YMCA - SUMMER TEEN CENTER & OPEN GYM - COMMUNITY EVENTS - SENIOR PROGRAMS SUBWAY ANOKA COUNTY LIBRARY ON THE GO ♦ ADULT HOCKEY 18+ ♦ BASKETBALL ♦ VOLLEYBALL ♦ FAMILYTURFTIME ♦ FAMILY SOCCER ♦ PICKLEBALL (BEGINNER & OPEN) ♦ PUBLIC SKATE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer �3 FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 7. Discuss ACC/YMCA Exterior Building Signage /Commission Strombeck DATE: August 12, 2021 INTRODUCTION Commissioner Strombeck has requested to discuss the exterior building signage for the ACC/YMCA. Jim Dickinson, City Administrator, will be at available at the meeting to answer any questions the Commission may have about the signage. Attached are the Park and Recreation Commission meeting minutes from the July 15, 2021. ACTION REQUIRED As directed by the Park and Recreation Commission. Respectfully submitted, Todd J. Haas Attachments: Park & Rec Commission meeting minutes from July 15, 2021 Regular Andover Park & Recreation Commission Meeting Minutes July 15, 2021 Page 4 Commissioner Stenzel asked if the Park and Recreation Commission wants to pay off the Community Center debt now and then take on new projects later or does the Commission want to operate as usual and take on new projects now. Commissioner Miskowiec said he is intrigued by the contribution from the Football Association and would consider the proposal but wants to hear more. Commissioner Stenzel asked if the CIP needed to be decided on tonight. Mr. Haas stated staff can bring back the CIP to the August meeting and have more information on the warming house expansion. Commissioner Stenzel asked Mr. Strasser if that was enough time for him to get numbers and support from the Football Association Board. Mr. Strasser indicated that was enough time. Motion by Stenzel, seconded by Miskowiec, to table the 2022-2026 Park Capital Improvement Plan. Motion passed unanimously. OUTSTANDING ITEMS 1. Completed Projects: Sunshine Park playground is installed. Prairie Knoll parking lot and Tom Anderson trail have been paved. 2. On -going Projects: Mr. Haas reviewed the remaining on -going items. Hawkridge Park shelter has been installed and the neighborhood would like a grand opening in August or September. Wild Iris Park equipment has been delivered and will be installed by the City. Mr. Baumunk said they were planning on being a Community Build, but the neighborhood didn't support it. The City would have saved $9000 in labor and Mr. Baumunk suggested removing a few pieces of equipment to meet budget. The Commission supported removing some equipment and using it at a different park. Mr. Baumunk stated the Bike Youth Trail isn't getting much use and suggested improvements to it. 3. On -Hold Projects — nothing new to report. 4. Other Items of Interest — staff are looking at the need to replace parts of the boardwalk at Kelsey Round Lake Park. Chair Lindahl stated there is a bench at Kelsey Round Lake that faces the backyard of a resident. He asked that it be moved or rotated. Commissioner Strombeck said she received a suggestion of placing bar codes along Kelsey Round Lake Park to download information about birds sounds and plant identification. Chair Lindahl suggested asking the DNR for a grant to provide the signs. Mr. Haas stated Councilmember Holthus is looking at historical information for signage. Mr. Haas said the City sent out notices to 6 houses along a possible future trail along Coon Creek and the three that have responded were not in support of it. 5. Parks Maintenance Update: Mr. Baumunk reviewed the weekly park maintenance report as presented in the staff report. CHAIR'S REPORT Commissioner Strombeck said a resident asked if there could be an ACC sign by the hockey side of the building because it is confusing to people when they only see a YMCA sign. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 8. Reconsider 2022-2026 Park Capital Improvement Plan, Cont. DATE: August 12, 2021 The Park and Recreation Commission is requested to continue discussing the 2022-2026 Park Capital Improvement Plan (CIP). DISCUSSION This item was tabled from last meeting on July 15, 2021, to allow the Andover Football Association (AFA) to go back and see if they can provide a more detailed construction estimate for improvements to the Prairie Knoll Park building. At the time the packets were sent out, staff had not received the cost estimate for the proposed improvements of the building. Once staff has received the information and has had an opportunity to review the cost estimate, staff will forward the cost estimate along with our comments regarding the proposed improvements. Attached are two spreadsheets (both Options have not changed from the last meeting on July 15, 2021) for the Commission to consider. Option A indicates paying off the Andover Community Center debt in the year 2022 and/or 2023 which is subject to receiving the anticipated park dedications fees that are collected for new developments. Option B is to pay off the Andover Community Center with the current payment schedule of 50% of Park Dedication funds from the previous year until the sum is made whole. Neither option includes an outdoor pickleball facility in the CIP spreadsheet. If the Park and Recreation Commission would like to pay off the debt in 2022 (and/or in 2023), based on the Projected Fund Balance (Option A), the Commission could consider paving the parking lots at Pine Hills North Facility and Pine Hills South Park in 2023 along with installing a new playground structure at Lund's North Park. Under this scenario, the Commission could also consider other improvements in 2023-2026 which are as follows: Oak Bluff Park basketball court, Sunshine Park safety netting, ASN safety netting, Prairie Knoll Park warming house expansion, and Hidden Creek North Park medium shelter. The annual miscellaneous fund (which has been $15,000 per year for the past few years) is proposed to be increased to $25,000 to allow more flexibility in completing projects through 2026. BUDGETIMPACT Depending on what the Commission would like to recommend for projects, the Finance Department has indicated that the ending fund balance for each of the 5 years should have a minimum positive balance of $50,000.00 or more. ACTION REQUIRED The Park and Recreation Commission is requested to recommend the 2022-2026 Park CIP (either Option A or B) to the City Council. Respectfully submitted, Todd J. Haas Attachments: Draft 2022-2026 Park Improvement Fund Projected Fund Balance Sheet (Option A identifies paying off the Community Cent debt early and Option B identifies paying off the Community Center over a 10-year period) Projected Sources of Revenue Park Dedication Fee - Residential Units Park Dedication Fee - Residential ($4,400/unh) less: Contribution to Comm Ctr Expen Donation / Contribution Capital Projects Levy - Park Improvements Total Revenues Available Projected Commitments Prairie Knoll Park - Pave north packing lot Piddeball Study Hawkddge Shelter Enlargement Pine Hills North - Phase 11 parking lot Pine Hills South - parking lot Lunde North Playground Equipment Oak Bluff - New Basketball Court Andover Station North - Safety Netting Sunshine Park - Safety Netting Hidden Creek North - Medium Shelter Prairie Knoll Park - Warming House Expansion Annual Miscellaneous Projects Total Commitments Revenues Over (Under) Expenditures CITY OF ANDOVER Park Improvement Fund Projected Fund Balance OP'r/oN q Estimate 2021 2022 2023 2024 2025 2026 TOTALS 50 50 50 25 25 25 $ 220,000 $ 220,000 $ 220,000 $ 110,000 $ 110,000 $ 110,000 $ 990,000 (202,604) (512,250) (110,000) _ _ - (824,854) 15,000 15,000 15,000 15,000 15,000 15,000 901000 32,396 (277,260) 125,000 126,000 125,000 125,000 255,146 155,000 10,000 155,000 7,929 10,000 120,000 7,929120,000 67,000 67,000 50,000 50,000 10,000 0,000 80,000 80,000 180,000 160,000 40,000 40,000 100,000 100,000 15,000 25,000 25,000 25,000 25,000 25,000 140,000 187,929 26,000 262,000 116,000 186,000 165,000 939,929 (165,533) (302,250) (137,000) 10,000 (60,000) (40,000) Fund Balance as of December 31, 2020 679,748 Fund Balance Brought Forward 524,215 221,965 84,965 94,965 34,966 Ending Fund Balance" $ 524,215 $ 221,965 $ 84,965 $ 94,965 $ 34,965 $ 6,036 " Based on 60% of previous year's estimated park dedication w/ a reconciliation of two years prior, "Target - $60,000 to create a contingency for any project overages. Dedicated Funds Available for. Rose Park - tower rental fee $ 41,552 Projected Sources of Revenue Paris Dedication Fee - Residential Units Park Dedication Fee - Residential ($4,400/unit) less: Contribution to Comm Ctr Expan' Donation / Contribution Capital Projects Levy - Park Improvements Total Revenues Available Projected Commitments Prairie Knoll Park - Pave north parking lot Pickleball Study Hawkridge Shelter Enlargement Pine Hills North - Phase II parking lot Pine Hills South - parking lot Oak Bluff - New Basketball Court Sunshine Park - Safety Netting Andover Station North - Safety Netting Prairie Knoll Park - Warming House Expansion Hidden Creek North - Medium Shelter Lunds North Playground Equipment CITY OF ANDOVER Park Improvement Fund Projected Fund Balance Estimate 2021 2022 2023 DP-t7a" 8 2024 2025 2026 TOTALS 50 50 50 25 25 25 $ 220,000 $ 220,000 $ 220,000 $ 110,000 $ 110,000 $ 110,000 $ 990.000 (202,604) (163,142) (110,000) (110,000) (55.000) (55,000) (695,746) 15,000 15,000 15,000 15,000 15,000 151000 90,000 32,396 71,858 126,000 15,000 70,000 701000 384,254 155,000 10,000 155,000 7,929 10,000 120.000 7,929 67,000 120,000 67,000 10,000 160,000 10,000 80,000 160,000 80,000 100,000 100,000 40,000 40,000 50.000 50,000 Annual Miscellaneous Projects 15,000 25,000 25,000. 25,000 25,000 25,000 140,000 Total Commitments 187,929 462,000 216,000 26,000 25,000 26,000 939,929 Revenues Over (Under) Expenditures (155,533) (390.142) (90,000) (10,000) 45,000 46,000 Fund Balance as of December 31, 2020 679,748 Fund Balance Brought Forward 524,215 134,073 44,073 34,073 79,073 Ending Fund Balance'" -$ 624,215 $ 134,073 $ 44,073 $ 34,073 $ 79,073 $ 124,073 • Based on 60% of previous Year's estimated park dedication wl a reconciliation of two years prior. "Target - $60,000 to create a contingency for any project overages. Dedicated Funds Available for: Rose Park - tower rental fee $ 41,552 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Asst. Public Works Director Tom` SUBJECT: 9. Review Outstanding Items/Maintenance Update DATE: August 12, 2021 Issues list as of 8/6/21 COMPLETED PROJECTS — ON -GOING PROJECTS - • Update of Park Dedication Improvement Fund Ouarterly Report — Item is scheduled on the October agenda. • Update of Ouarterly Sheriffs Department Report on Park Patrol & Vandalism — Item is scheduled on the October agenda. • Hawkridge Park Shelter Replacement — The new shelter has been installed. The concrete sidewalk from the shelter to the trail is complete. The restoration is close to being completed along with electrical outlet. The neighborhood would like to have a grand opening most likely in September. Further information will be forth coming. • Wild Iris Park Playground Equipment Replacement — The playground equipment has been delivered to Public Works. The neighborhood has indicated that they will not be doing a community build. The playground equipment will know be installed by Public Works later this fall. Bike Youth/Trail — The trail is ready for use by the public. The signage for the rules/guidelines and direction of travel are close to being completed by Parks Maintenance staff. The trail entrance is located on the east side of the wooded area by the existing paved trail and south parking lot area in Sunshine Park. To make the trail more challenging and attractive to the bikers, Public Works will be looking at providing more jumps and dips. At this point, the trail is not getting much use. ON -HOLD PROJECTS — None at the time. OTHER ITEMS OFINTEREST — • Update of Pedestrian Trails: ❖ 2024 or Beyond -- Kelsey Round Lake Park Trail. The reconstruction of the trail will most likely be pushed out for reconstruction for another 3-5 years. Staff met with the MN DNR staff recently to evaluate the condition of the existing boardwalk and the trail. The DNR representative indicated that the boardwalk and trail are beyond repair and indicated that both would be eligible for a DNR funding by applying for an Outdoor Recreation Grant. Staff would recommend applying for the funding for the boardwalk as part of this winter's grant applications round in early 2022 (construction would be in 2023). The trail replacement could be applied for in early winter of 2023 or 2024 since most likely only one application would be awarded at a time and not in the same year. Also, by applying for grants in different years, the City can determine how they would fund both projects at part of the 5-year Capital Improvement Plan since the City will be responsible for a portion of the matching grant for the reconstruction. ❖ Coon Creek Trail between Crosstown Blvd NW & Hanson Blvd NW — The City received 4 surveys back of the 6 properties that were notified. All 4 property owners have indicated that they are not in favor of having the trail on their property. • Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility — The Commission will need to consider a park to meet in 2022. If you have any questions or comments regarding any of the items mentioned above or any items relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e-mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. 07/10/21 • Mowing, trash and recycling service for Parks and Trails continued all week. • Work was done around City campus and the Fun Run/5K route to dress everything up for Fun Fest. • All the mulch beds around City campus and Sunshine Park were dyed and raked. This was a new process for us and had very nice results over adding additional fresh mulch. • Much of the week staff spent time preparing items for Fun Fest. Placing garbage, recycle and compost cans. 07/17/21 • Mowing, trash and recycling service for Parks and Trails continued all week. • Work was done to clean up after Fun Fest. All grounds were swept to pick up any small litter that might have been in the grass. • Edging in all the Parks finished up this week. Staff has 3 ball fields to finish edging. • Gravel parking lots were graded after the rain. • Manager was in for the City's role in Fun Fest operations. Also attended the Fun Fest wrap up meeting and Park Commission meeting. 07/24/21 • Mowing, trash and recycling service for Parks and Trails continued all week. • Work was done to finish edging all the Parks. • Time was spent with the new Sand -Pro ball field dresser at Sunshine Park to prep for the State Qualifier Tournament held over the weekend. • Extra clean-up and weeding were done at Sunshine Park for the tournament. • Much of the park turf was sprayed for broad leaf and fertilized this week. 07/30/21 • Mowing, trash and recycling service for Parks and Trails continued all week. • Hawk Ridge Park shelter had the final concrete poured including the sidewalk. • Finish grade work has started at Hawk Ridge Park. BBQ grill will be installed afterwards. • Additional bike racks were installed at the east entrance of the CC/YMCA. • All the Parks BB court lines were painted. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer��3 FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: A. Discuss Programming -Activity Opportunities, Cont. DATE: August 12, 2021 The Park and Recreation Commission is requested to continue discussing programming -activity opportunities. DISCUSSION Based on the last meeting, there was discussion on having Music in the Park and what opportunities the YMCA and the Anoka Hennepin School Community Education has to offer. As far as Music in the Park, the City Council will need to review and approve this request since there will need to be a line item for the 2022 budget. Based on the discussion from the last meeting on July 15, 2021, the Commission would like to have Music in the Park in May, June, August and September (no need for Music in the Park in July since there is music as part of Andover Fun Fest weekend). If the City Council approves Music in the Park, the Council will need to determine who will be responsible to organize the events, hiring the bands, gather donations, and selecting the locations where music will be played. The Council will also need to determine if they are going to allow alcohol sales at these events. As far as other programming -activities, staff has contacted the YMCA and the Anoka Hennepin Community Ed of the activities they offer in the Andover area. If you would like to see what the YMCA and Anoka Hennepin Community Ed offers, feel free to visit their websites at Fitness Center. Gym & Swimming Pool In Andover MN I Andover YMCA (ymcanorth.org) or at Anoka -Hennepin Community Education / Homepage (ahschools.us). Staff researched programming -activities for neighboring Cities (Anoka, Blaine Coon Rapids and Ramsey), and 3 of the 4 Cities have responded with information. At this point, the City of Ramsey has not responded. Also included with this item is a copy of the City of Coon Rapids Spring -Summer Program and Community Events Brochure. If the Commission would like to move forward in recommending programming -activities starting in 2022, further discussion with the City Council will be needed to determine support with these program -activities for the 2022 budget for each activity and determine who will be responsible for developing the programs. If the Park and Recreation Commission would like to see this to move forward in 2022, direction will be necessary so the information can be presented to the City Council at the August Workshop to see if they want to include this programming - activities in the 2022 budget. ACTION REQUIRED As determined by the Park and Recreation Commission. Respectfully submitted, Todd J. Haas Attachments: Information from the Anoka, Blaine, and Coon Rapids; Coon Rapids Programs - Community Events Brochure ✓ Ci+x or Ana" Todd Haas From: Nichole Jenks <NJenks@ci.anoka.mn.us> Sent: Wednesday, August 04, 2021 2:22 PM To: Todd Haas Subject: RE: Spring -Summer Programs -- Community Events i ust with the Aquatic Center. The programming that occurs within the city is through other entities: Community Ed and ARAA. f we do programming like the random classes we hold- those are self-sufficient and there isn't a budget for those- we asically charge enough to cover costs. Nickie From: Todd Haas <T.Haas@andovermn.gov> Sent: Wednesday, August 4, 2021 2:20 PM To: Nichole Jenks <NJenks@ci.anoka.mn.us> Subject: RE: Spring -Summer Programs -- Community Events Caution: This email originated outside our organization; please use caution. Just 1 other question, do you have programming? Todd From: Nichole Jenks <NJenks0Dci.anoka.mn.us> Sent: Wednesday, August 04, 20212:14 PM To: Todd Haas <T.Haas@andovermn.gov> Subject: RE: Spring -Summer Programs -- Community Events Hey Todd, Sorry I am just getting back to you. So I don't necessarily have what it costs for staffing because it is mainly myself and two others running these and then we have people from Public Services involved- so I don't have staffing budgets for you. But other than that I have the following: Concerts in the Park: $10,000 Winterfest: $500 Tree Lighting: $3,S00 Movies: $3,000 Fireworks on the 3`d of July: $14,500 Anything else you were specifically looking for that you know we do that I missed?? Thanks, 1 City cf Coon Rapids Todd Haas From: Ryan Gunderson <RGunderson@coonrapidsmn.gov> Sent: Monday, August 02, 2021 10:20 AM To: Todd Haas; Melba Kpakar Subject: RE: Spring -Summer Programs -- Community Events Good morning Todd, We do very little programming through the City. We provide $100,000 annually to Community Ed to do youth programming, $20,000 a year to Youth First which Jim Dickenson is familiar with. Internally we contract with some contractors for programs with we do an 80/20 split on revenues. Our Rec on the spot program has 4 staff at $15,400 for a 9 week 24 hour a week program. Supplies depend on use and need. Special events are often done with support from the Coon Rapids Community Strength Foundation which gets charitable gaming revenue. If you have specific questions or programs you want more information on, let me know. We reorganized our staff and have the following Director of Community Services and Recreation Recreation Supervisor -Me 2 FT Senior Center Staff 1 FT Facility Coordinator 1 PT Admin Assistant COON WIDS %finny" Community strength... for generation, * iin Ryan Gunderson Recreation Supervisor City of Coon Rapids Coon Rapids Civic Center 11155 Robinson Drive, Coon Rapids, MN 55433 p: 763-767-6513 coon rapidsmn.gov From: Todd Haas <T.Haas@andovermn.gov> Sent: Monday, August 2, 20218:19 AM To: Melba Kpakar <MKpakar@coonrapidsmn.gov> Cc: Ryan Gunderson <RGunderson@coonrapidsmn.gov> Subject: FW: Spring -Summer Programs -- Community Events EXTERNAL EMAIL ALERT: This message originated from outside the City of Coon Rapids email system. Unless you recognize the sender and know the content, DO NOT click links or open attachments. CI`+-t of 13(04%e Todd Haas From: Krieger, Jerome <JKrieger@blainemn.gov> Sent: Monday, July 26, 2021 8:54 AM To: Todd Haas Subject: RE: Spring -Summer Programs -- Community Events EXTERNAL EMAIL ALERT: This message originated from outside the City of Andover email system. Use Caution when clicking hyperlinks, downloading pictures or opening attachments. Todd, Here is our budget for our part — time staff. Beach staff: $30,000 Playnet: $38,000 Youth sports: $28,000 Special Events: $6,000 Warming House - $24,000 Thanks, Jerome Jerome Krieger Senior Parks and Recreation Manager City of Blaine Parks & Recreation 10801 Town Square Drive NE, Blaine MN 55449 p:763-785--6161 m:763-286-6603 f:763-785-6191 BlaineMN.gov From: Todd Haas <T.Haas@andovermn.gov> Sent: Thursday, July 22, 20218:52 AM To: Krieger, Jerome <JKrieger@blainemn.gov> Subject: FW: Spring -Summer Programs -- Community Events Importance: High 7/21/21 s o s- 13. e 4 PARKS & RECREATION SPRING + SUMMER PROGRAMS, - COMMUNITY EVENTS - Ree on the Spot Page 4 Art Classes Page 10 v. Sunrise Yoga Page 11 ?Ra + L- Revolutionary Sports Page 8-9 Standup Paddleboard Page 11 Ryan Gunderson Recreation Supervisor Contact Information Recreation Supervisor Ryan Gunderson, 763-767-6513 Coon Rapids Ice Center 11000 Crooked Lake Boulevard Ice Center Manager Bill Ganser, 763-951-7222 Bunker Hills Golf Course 12800 Bunker Prairie Road Golf Director Tim Anderson. 763-755-4141 Coon Rapids Senior Center 11155 Robinson Drive NW Senior Center Coordinator Kris Niebler, 763-767-6473 Coon Rapids Parks Department 1831111th Ave. Parks Supervisor Gregg Engle 763-767-6552 Coon Rapids City Hall 11155 Robinson Drive NW 763-755-2880 recreation0coonrapidsmn.gov coonropidsmn.gov �71. Programming 2020 was a tough year. A global pandemic, Stay at Home Orders, event cancellations, changes to school, and modification to life as we know it. Now, it's 2021 — a new year to shine. grow, or try something new — all while adhering to current COVID-19 public health recommendations. At the City of Coon Rapids, staff have worked to create programming and events that aim to build community, and bring joy to residents... while also adhering to social distancing and other public health guidelines. In this recreation guide, you will find some new activities for kids. some old favorites and some events that are planned to occur in 2021 with public health guidelines in mind. Some other events that are usually "staples" may be planned for later in the year — time will tell. We hope you look at this guide and find something you may want to try or mark your calendar for an upcoming event. We look forward to seeing you! �w �r�n.de./Yow Park Policies Park hours are from 5 a.m. to 10 p.m. Smoking and alcohol use is not permitted on park property Please help keep our parks clean by throwing away trash in the cans provided in all parks. All pets must be on leash and please clean up after your pet as required by City Code. Parks are open to the public rain or shine. It is up to individual groups with programs or reservations to determine if they will cancel their event based on weather. If the City closes athletic fields due to unsafe field conditions. the affected groups will be notified. If you see something in the parks in need of repair, we want to know about it. Use the Coon Rapids Report It system, available on the City website. This feature allows you to send a description and/ or a photo to help our staff understand the problem. City staff may take photos of programs and park activities for promotional use (website, print and electronic publications, media, etc.) If you do not want your picture taken, please inform the photographer. The Parks & Recreation Commission meets the second Monday of each month at 6:30 pm. at the Riverwind Community Building (2701 Northdale Blvd.). We encourage public engagement. If you have a topic for discussion, please contact the Recreation Supervisor at 763-767-6513. COON �A].C�IDS Community strength... for generations Minnesota Online Class Registration Online registration is available for most classes and programs in this book. Questions? Email recreation@coonrapidsmn.gov. coonrapidsmn.gov Find the Class Sign-up icon from our homepage shown in the image to the right. To register online, you must create an account, you will find this link in the top right core Set up an account OEnter the primary contact information before adding family members. O2 Click 'Add Member' link to add participant's information. then click 'continue." Once all participants are added into the account, you can submit and your account is ready. OYou will find classes under the "Activity Registration' tab in the upper left menu. The programs will be listed in the left column. Find the program you are interested in, click the green 'register' button. Be sure to select the correct participant in the drop -down menu. Then you will be ready to check out. Class Sign -Up Icon This icon is shown throughout the brochure to indicate the programs available for online sign up. If this icon is not shown. further instructions about how to register are listed. ----------------------------------------------------------------------------------- -------------------------------------------- I ---------- �4 Registration Form Primary Contact (First and last name) phone Address. City. State. Zip Email Emergency Contact (first and last name) Emergency Contact Phone Participant's First and Last name M/F Birth Date Activity Name Fee TOTAL Table of Contents REC ON THE SPOT 4 Free activities in a park near you! BUNKER HILLS GOLF CLUB 5 Golf Programs COON RAPIDS ICE CENTER G-7 Skating Programs and Events YOUTH PROGRAMS 8-10 Arts & Crafts and Sports Programs ADULTPROGRAMS 11-12 Fitness Programs and Sport Leagues List any disability allergies or special needs concerns: COON RAPIDS SENIOR CENTER 13 Senior Programs Payment Type: COMMUNITYEVENTS 14-15 ❑ Check ❑ Cash ❑ visa ❑ MasterCard ❑ Discover PARKS & FACILITIES 16-19 Card Number Exp. Date: SPONSORSHIPS BACK COVER Signature: Return form to Recreation Division at the Civic Center 11155 Robinson Drive NW. Coon Rapids, MN 55433 D o nn f® V P, l� ACTIVITIES IN YOUR NEIGHBORHOOD POT Rec on the Spot is a staffed, mobile recreation unit that will make scheduled stops at designated parks throughout the summer engaging youth and teens between ages 5-14 in fun activities. This program is free to all participants on a drop -in basis; no pre -registration is required. No supervision is provided before or after the designated program times. REC ON THE SPOT WILL KICK-OFF JUME 45 AMID RUMS WEEKLY THROUGH AUGUST 12. TUESDAY WEDNESDAY THURSDAY Prairie Oaks Park 10-11:30 A.M. Woodcrest Park Prairie Oaks Park 1455 127th Ave. 901 103rd Ave. 1455 127th Ave. Crooked Lake Park Lions Coon Creek Park Crooked Lake Park 12-1:30 P.M. 13180 Crooked Lake Blvd. 1664 119th Ave. 13180 Crooked Lake Blvd. Riverview Park 2-3:30 P.M. Rivenvind Park Moor Park 2420 105th Ave. 11708 Bittersweet St. 10921 Magnolia St - Program will use COVID-19 public health guidelines and may require a sign -in SPONSORED BY process on the day of events. Check City website for more information. ))) rm s Bunker Hills Golf Club is a premier destination nestled in beautiful Bunker Hills Regional Park in Coon Rapids. The course has been recognized by Golf Digest as one of the top 25 public courses in the country. Golf Programs Junior Instruction Series Topics include: short game, full swing, etiquette, intro to the rules of golf, on -course experience as well as a participation gift. This program is created and conducted by Bunker Hills PGA Golf Professionals and GolfTEC Certified Personal Coaches. Bring your own golf clubs to golf programs. Ages: 7-16 Thu June 10-July 15 sessmri L Thu June 10-July 15 Junior "Dewbusters" League 8-9:15 a.m. $75 9:45-11 a.m. $75 Provides junior golfers an opportunity to play golf in a supervised, organized setting on the Bunker Hills Executive 9 golf course. Learn the rules of golf, etiquette, make friends and have fun. Bring your own golf clubs to golf programs. Ages: 7-16 Tue June 15-July 27 9-11 a.m. $80 763-755-4141 O 12800 Bunker Prairie Road Q bunkerhillsgolf.com Make Bunker Hills Golf Club your first choice for your golf game! Purchase a patron card and receive wonderful benefits at the course. Patron cards include: A complimentary round of golf 18-hole rate reductions 9-hole rate reductions Executive course greens fee reduction Advance tee -times To purchase a patron card, visit bunkerhillsgolfcom. Junior Competition Series For more information aaou ragistradon Designed for junior golfers who want to become competitive (not intended visit bunkerhdlsgolfcom or contact T'm Brovold, PGA for beginner level students). This series includes 9 holes of golf as well as 763-951-7230 I tbrovold®bunkerhillsgolEcom on -course mentoring on Bunker Hills regulation golf course for rain outs, players will be provided rain checks for the Executive 9 valid any time. Bring your own golf clubs to golf programs. Ages: middle school and high school Tue June 15-July 27 7 a.m. $80 Premier golf... beautiful destination Coon Rapids Ice Center Skating, events and so much more Public Skate Searching for a fun activity to do with friends and family? Join us for skating on the indoor ice. Cost is $5. Children ages 5 and under skate free with a paid admission. Skate rental and sharpening is also available. Friday 11:30 a.m. to 1:30 p.m. (No Program: 8/20) Sunday 5:30-7:30 p.m. (No Program: 5/30.7/4) a Rotational Belt ... T 1 1 1 x 763-951-7222 0 11000 Crooked Lake Boulevard Qcoonropidsicecenter.com Hockey Opportunities Stick & Puck and developmental hockey opportunities are available on a variable basis. [� Pre -registration required for all Programs. 0 No walk-in skaters allowed. QVisit the website: coonrapidsicecenter.com Dreaming of perfecting your jumps on the ice? Try a rotational belt class! Learn the science of rotation by suspending in air! Students then implement the skills learned on the ice. Purchase a punch card, attend when it is convenient for you. Ice Dancing Looking for a new challenge on the ice? Try Ice Dancing! An international ice dance coach helps students in private lessons by perfecting technique. Then be able to take US Figure Skating Ice Dance Tests. WATCH LIVE & ON DEMAND Share Highlights. Save Games. mm Live . I i ft. + vt t Dreaming of becoming a competitive figure skater? Skating Lessons for Ages 5 and Older wont Rapids Sl:ntino .ichool, it n ,) <-rook2d laixe Fun classes for figure skaters and hockey players of all ages. Classes are 30 minutes of instruction. Iff Spring Skating Lessons Beginner and basic skills classes. Session 1 Saturday April 3-May 1 (No Program: 4/10) Monday April5-26 Session 2 Monday May 3-24 10:25-11:25 a.m. $60 5:40-8:25 pm. $60 5:40-8:25 p.m. $60 Saturday May 8-June 5 1025-11:25 a.m. S60 (No Program: 5/29) Summer Skating Lessons Beat the heat on the ice Monday nights! Basic Skills, Free Skate classes and advanced figure skating lessons available, Monday June 14-August 23 5:40-7.50 p.m. $145 (10 weeks) (No Program: 7/51 NOTE: Practice ice time included, free of charge, during Public Skate when registering for these classes. A A Friday Figure Skating Training Back again this year. Friday morning training options for figure skaters, including ice for practice or private lessons, exhibition ice, rotational belt class and conditioning class. Also participate in an Exhibition (the last day of the program) where skaters can experience a practice competition and perform the skills they learned. Friday June 18-August 27 6:50-10:20 a.m. starting at $180 (10 weeks) (No Program: 7/2) 10 YFARSOFSKATING , COON RAPIDS ICE CENTER April 23-24, 2021 Talented skaters will showcase their skills as part of the skating show. Due to COVID-19, general admission public tickets will not be available for this show. Instead the public is invited to watch the show on the CTN YouTube page. Skating, events and so much more lo Off Revolutionary Sports Programs -�� All equipment provided. These camps will be offered in a socially distant way for the current COVID-19 environment including limited class size and adjusted activities. RevSports MultiSport 4-Day Camp RevSports Baseball Location : . __ Location: -. In RevSports MultiSport Camp campers will practice the basics of a variety RevSports Baseball/Softball/T-ball is a fundamental skills class that includes of different sports while playing fun games and having friendly competitions. catching the ball in the air, grounders, throwing form, hitting, base running, and fielding. Small Group sizes are used for a more fun and active environment. Ages 2-3 Class begins with a warm-up. followed by a fun active game, and always Mon -Thu July 12-15 9-9:30 a.m. $49 ends with an age -appropriate scrimmage. Gloves are optional, all other Ages 4-6 equipment provided. Mon -Thu July 12-15 9:35 a.m: 11:35 am. $79 Ages 2-3 (T-Ball) Ages 7-12 Tuesdays July 27-August 24 5:15-5:40 p.m. S59 Mon -Thu July 12-15 12:30-2:30 p.m. $79 Ages 3-5 (T-Ball) Tuesdays July 27-August 24 5:45-6:25 p.m. $59 Ages 3-5 (T-Ball) Tuesdays July 27-August 24 6:30-7:10 pm. S59 41 Ages 4-6 (Coach Pitch) Tuesdays July 27-August 24 7:15-7.55 p.m. $59 Find additional recreational opportunities for all ages through our community partners • Education A Anoka County PARKS IS RECREATION RevSports Soccer Location: _. .. , .... RevSports Soccer maximizes the time a player spends with their own ball. Players will work on fundamental skill development, dribbling using all parts of the feet, dribbling under pressure, passing, scoring goals, and defending. Small group sizes are used for a more fun and active environment. Class begins with a warm-up, followed by a fun active game, and always ends with an age - appropriate scrimmage that maximizes play time for each participant. Ages 2-3 Tuesdays July 27-August 24 5:15-5:40 p.m. $59 Ages 3-5 Tuesdays July 27-August 24 5:45-6:25 pm. S59 Ages 3-5 Tuesdays July 27-August 24 6:30-7.10 pm $59 Ages 4-6 Tuesdays July 27-August 24 7:15-7:55 p.m. $59 Revolutionary Sports Programs All equipment provided. These camps will be offered in a socially distant way for the current COVID-19 environment including limited class size and adjusted activities. RevSports Ninja Warrior Obstacle 4-Day Camp Location °,arc _. i RevSports Ninja Warrior Obstacles is an instructional class that will provide activities to advance your movement, strength and agility skills. Training uses similar obstacle concepts as seen on the show, modified to a gym setting. and with an 8-foot ninja training structure. Focus is on developing balance, speed and strength skills to accomplish the obstacles that make up the obstacle course. Each session is challenging, but FUN! Ages 2-3 Mon -Thu June 14-17 9-9:30 a.m. $59 Ages 4-6 Mon -Thu June 14-17 9:45-11:45 a.m. $119 Ages 7-12 Mon -Thu June 14-17 12:30-2:30 pm, $119 Q0 Youth First Tue-Thu 10:30 a.m. to 3:30 p.m. June 15-August 19 FREE! RevSports Ninja Warrior Fitness Classes Speed, strength and quickness help make a great athlete. With RevSports Speed and Agility class, learn to move faster, react quicker, kick and throw farther. Class is designed for the players that already have an interest and experience in sports but want to train to be better. Class involves ground - based obstacle training, active games, and individual challenges. Location: Prairie O,ks I Ages 4-6 Tuesdays May 18-June 15 5:30-6:10 p.m. $59 Ages 5-7 Tuesdays May 18-June 15 6:15-6:55 p.m. $59 Ages 7-12 Tuesdays May I8-June 15 7-7:40 p.m. $59 Location: 1Noodcrest Park 90i iO3ro Ave. Ages 4-6 Tuesdays June 22-July 20 5:30-6:10 p.m. $59 Ages 5-7 Tuesdays June 22-July 20 6:15-6:55 p.m. $59 Ages 7-12 Tuesdays June 22-July 20 7-7:40 p.m. $59 Location: Praif, , `as Parb:. 14 b'2 stir Av- Ages 4-6 Tuesdays July 27-August 24 5:30-6:10 pm. $59 Ages 5-7 Tuesdays July 27-August 24 6:15-6:55 p.m. $59 Ages 7-12 Tuesdays July 27-August 24 7-7:40 p.m. $59 Youth First Summer Program Location: Youth First, 6701 Highv,iay 10, Ramsey Busing to and from the program location will be available on Mondays. Wednesdays and Thursdays from Coon Rapids Middle School. Program activities include arts and crafts, sports, cooking, fieldtrips and much more! The program is open to Coon Rapids youth ages 11-18, The program is FREE and meals are provided. Additional information and registration forms can be found on our website: youthlst.net or by calling 763-421-8530. Hand -built Pottery Family Tile `;_ Collage/Mixed Media Family Canvas Panel Location: ;.,,, _ Location Experience the fun of hand built pottery. This hands-on class will teach basic techniques to making a slab family portrait. Instructor will provide you with decorating ideas and discuss glazing and firing techniques. When complete, your project will be fired in a kiln and ready for pick-up in about a week. Materials included. Ages: 5 & up Families will explore experiment, and play with a variety of art materials on a 12x16" canvas panel. Collage/mixed media class will get participants out of their comfort zone with several mediums and materials. Materials included. Ages 5 & up Sat July 31 10-11:30 a.m. $25 per project Sat August 7 10 a.m. to noon $25 per project These two popular programs will not be held as of now, due to COVID-19 public health recommendations and guidelines. 6® AFETY - CAMP k80 tl 0 ® LM Horne Alone Safety We hope Safety Camp will return in 20221 Each year the Coon Rapids Fire and Police Departments team up to teach kids a variety of skills that will help them stay safe. Students entering 4th and 5th grades learn about a variety of important safety skills including water. fire and electrical safety: basic first aid and how to use 911. This is a two-day camp held in July, filled with safety lessons and fun! Home Alone Safety is a class offered by the Coon Rapids Police Department, for children ages 8-12. The class teaches necessary skills to be safe and responsible being home alone for short periods of time. Topics include handling real life situations, fire prevention, basic first aid, kitchen and internet safety. This is a one -day class, typically held a few times a year. If the public health situation changes later in 2021. the police department will re-evaluate the possibility of hosting a fall class. Watch the City newsletter and website for more information. Youth Associations The following private, non-profit organizations provide recreational and competitive sports opportunities in Coon Rapids. For specific information. visit each organizations website. Contact individual associations for registration information. craakids.com Youth slowpitch softball, football, lacrosse, in-house basketball and wrestling. crallbaseball.org Baseball for ages 4-12. Registration based on geographic boundaries. crcll.com Baseball for ages 4-12. Registration based on geographic boundaries coonra pidsba seb al I.com Recreational and competitive baseball for ages 13 and older. coon ra picisfa stpitch.co m Fastpitch softball for girls ages 7-18. coonrapidshoops.org Boys and girls traveling basketball for grades 3 through 8. crsoccer.org Recreational and competitive soccer for ages 4 and older. coonrapid shockey.com Hockey for boys and girls. coonrapid swrestli ng.org Youth wrestling. Summer Sports Camps Coon Rapids athletic groups offer sports camps and clinics throughout the summer. The programs are operated and coordinated by each individual group. Senior Tai Chi Location: P,verwvmd Community B t'ldh,g. 2701 Northclslc Blvd, Gentle stretch movements through Tai Chi to relieve stress and gain balance and flexibility. Sessions offered year-round by Tai Chi Foundation certified instructor Marine Platt. Ages: 55 & up Active Tai Chi (Continuing) Continue learning about Tai Chi Chuan using the Chen Man Ching Short Form fluid movements. This Yang style form teaches (among other skills) empty stepping, coordination between hands and feet, and cross body movement. Mon May 3-June 21 9:30-10:30 a.m. $56 (No Program: 5/31) Gentle Movement Tai Chi (Intro Class) Begin learning about the mental and physical benefits of Tai Chi Chuan and the slow. continuous, fluid movements that are used for improving balance. mindfulness, a sense of well-being, and strength. Mon May 3-June 21 10:40-11:40 a.m. $56 (No Program: 5/31) ' Sunrise Yoga Location, Croc else Pat k I 18Ci -::rc ' a L il<e 3 d. What better way to start your day than with a yoga class and the beauty of the fresh summer air overlooking Crooked Lake. Sunrise Yoga is for all skill levels -we love beginners and advanced students alike. Mats will be provided for the first 25 people that need them or bring your own. Ages: 18 & up Tue June 8, July 13, August 10 7-8 a.m. $10 per class AW JOIN THEce Multi -Cultural Advisory Committee The Multi-Cuhural Advisory Committee (MAC) is a new collaborative group organized by the Coon Rapids Police Department, that works to enhance relationships with members of the community from culturally diverse backgrounds. The goal is to build relationships, encourage great discussions and learn from each other as it relates to police and the community. The police department is currently accepting applications for those interested in being part of the committee. To learn more visit the City website coonrapidsmn.gov/police Stand Up Paddleboard Classes.- Location: _i i ike Perk. 131813 Crooked LakQ Blvd Paddleboard 101 Classes Are you new to paddle boarding or looking to build your skills? This course will provide the proper knowledge, techniques and skills to safely paddle board. This 60-minute class starts with on land instruction and is followed by stepping on to the board and paddling onto the open water. Class sizes are limited to 11. Ages: 18 & up Wed June 2 6 p.m. $30 per class Wed June 9 6 pm. $30 per class Paddleboard 101 Series Are you new to paddle boarding or looking to build your skills? This course will provide the proper knowledge, techniques and skills to safely paddle board. This 6 week course will start with the fundamentals of Stand Up Paddleboard (SUP) and we will work our way into more advanced SUP workouts. Class sizes are limited to 11. Ages: 18 & up Wed July 7-August 11 6 p.m. $165 Stand Up Paddleboard Yoga Classes SUP Yoga is a Yoga class on a Stand Up Paddleboard. Being outside on the water is an amazing way to practice yoga and meditation. All levels welcome -we love beginners and advanced students alike and will have modifications for everyone! Class sizes are limited to 11. Ages: 18 & up Wed June 2 7:15 p.m. $30 per class Wed June 9 7:15 p.m. S30 per class Stand Up Paddleboard Yoga Series SUP Yoga is a Yoga class on a Stand Up Paddleboard. Being outside on the water is an amazing way to practice yoga and meditation. Through the course of the 6 weeks we will continue to build our practice each week What better way to practice Yoga in MN in the summer than out in the open water! All levels welcome -we love beginners and advanced students alike and will have modifications for everyone! Class sizes are limited to 11. Ages: 18 & up Wed July 7-August 11 7:15 p.m. $165 Community Police Academy Update The Community Police Academy, typically held two times each year, will no longer occur in 2021. The class allowed residents to connect with the Coon Rapids Police Department and learn about police operations, response to resistance/firearms, traffic enforcement and education/DUI enforcement. Elements of this program will be blended in to discussions with the Mufti-Cuftural Advisory Committee (MAC). Adult Sport Leagues Adult Pickleball Location: I, .. What do you get when you cross badminton, tennis and ping pong? One of the fastest growing and most popular sports in Americo? Pickleboll! Traditional open play takes place between 9 a.m, to noon daily. No registration required - just drop in and play! M Adult Softball The City of Coon Rapids organizes adult softball leagues for men and co-rec teams. The spring/summer league runs from the last Monday in April through the end of July, and fall league runs from mid -August through the first week of October. Leagues follow USSSA sanctioning and employ USSSA certified umpires. Register online or call Recreation Supervisor Ryan Gunderson 763- 767-6513. Leagues offered: Monday Men's Church & Co-Rec Tuesday Men Wednesday Co-Rec Thursday Men Family flight at the Twins Game Join us for Coon Rapids Parks & Recreation Night at the Minnesota Twins Game vs Tampa Bay Rays Tickets will be part of the Coon Rapids group. Participants are responsible for their own transportation. Participants will pick up their tickets the week of the game at the Coon Rapids Ice Center. Friday August 13 7:10 p.m. $30 per ticket New Pickleball Courts Six dedicated pickleball courts are located at Riverwind Park 11747 Crocus Street Coon Rapids, MN 55433. These courts are open on a first come, first served basis when not programmed. The City has an agreement with the North Stat Pickleball Association for coordinating open play, tournaments and programs. gg Pickleball Skill Development Sessions Pickleball Lessons Location ' z. o _ . h, !IT' - Players of all skill levels can register for a series of sessions with advanced and pro players from the North Star Pickleball Association. Players will learn, practice, and drill a variety of pickleball fundamentals and advanced strategies Clinicians will provide skill stations based on NSPA curriculum and assist participants through drilling and practicing with other participants. Players will be grouped on each evening by other players of same or similar skill levels. Come drill and practice with the NSPA. Session 1 Monday June 7-July 26 6-8 p.m. $35 Wednesday June 9-July 28 6-8 p.m. $35 Session 2 Monday August 9-October 4 6-8 P.M. $35 Wednesday August 11-October 6 6-8 p.m. $35 Iff Ow Watercolor Series Location: n, Fall in love with watercolor, start a journey into a world of vibrant color. And if a loose and fluid style is what you crave, it seems like it would be so easy! It doesnt take long for most new painters to realize why watercolor has a reputation as 'the hardest medium.' and this can often feel like a reason to give up. Materials included. Ages: 18 & up Wed June 9 and 23, July 7 and 21 6-8 p.m. $85 {gym 4 q�� y �,+ I p (� F k .a<d`t i 3 �Sia,� alf'� ��.1i�10 0--- 1��[er Senior Stay updated with classes, exercise programs, day trips and regular activities by reading the Senior Newsletter. Call our office to get on the mailing list or Newsletter view it online at coonrepidsmn.gov. Drive -by Food Drive Monday, March 29. 2-5 p.m. Times are tough for some folks right now.....so.... we want to make sure our neighbors have food and are staying healthy. All donations will be matched, so this drive will really make your dollar count! The Coon Rapids Senior Center and Police Department are co -hosting a Drive -By Food Drive! Donate non- perishable food items, as well as checks made out to ACBC Food Shelf Just drive up to the curb, stay in your car and well gladly take your donation. Thanks for donating to this good cause! seni,� r connect iQ700M r. Attention Seniors 55-! We have a long list of Zoom classes available just for you. We have presentations on MN State Parks, US Presidents, Art History, Healthy topics, MN Cabins and more! Even a 'Pet Show & Tell!' Check out our newsletter for a full listing and details! 763-767-6473 O 11155 Robinson Drive NW 0 Open 8 a.m. to 4:30 p.m. Monday -Friday =�N�n- Parking Lot Bingo E* L` 2nd and 4th Mondays at 1 pm., T qram' May 3-Sept. 27 We held this event last year and had a blast! Join us at '` �T the Coon Rapids Soccer Complex (next to Public Works/ �` Recycling at T705111th Avenue NW). Well direct you to park ` your cars "checkerboard style. Then get ready for Bingo ' Fun. Listen to it on your radio or our speaker system. Honk your horn if you're a winner and well bring you a prize! Pay $5 cash per person upon arrival (exact change appreciated). Ages 55,. You must reserve a spot in advance by calling 763-767-6473. If it rains, join us on Zoom... Meeting a872 326 3109 Passcode: SENIOR. Grandchildren & Kids Bingo Monday, June 14.1 p.m. Bring a grandchild or a special friend for fun Bingo. $5 per person. Children must be accompanied by an adult at all times. Reserve a spot. Art in the Park Location' ;e.=k Park Shelto r2 Join us for fun Summer Art Camps for ages 55- - cost is SI00 per 5-day camp (includes supplies). Scholarship available Co -sponsored by RumRiver Art Center and the Coon Rapids Senior Center. Call 763-323-8830 to register. Nature Watercolor Monday -Friday, June 21-25, 9 a.m. to noon Nature Art Journaling Monday -Friday, June 28-July 2, 9 a.m. to noon Plein Air Watercolor: Monday -Friday. August 16-2Q 9 a.m, to noon Spring Dinner Monday, April 12,11 a.m. to noon We are celebrating spring with a tasty lunch provided by Lisa's Catering (Yes! We support local businesses). They will provide delicious Swedish meatballs, mashed potatoes and com. Well provide a sweet treat. First, make a reservation. Then come to the Senior Center on Monday. April 12 and pick up your meal curbside. Please enter on lllth Avenue and watch for volunteers to guide you. The cost is $9 per person payable to Coon Rapids Senior Center by Monday, April 5. Please mail your payment to the Senior Center at 11155 Robinson Drive, Coon Rapids MN 55433. Sorry. we don't accept credit cards. Call 763-767-6473 for a reservation. (Call early. Our February meal sold out with 240 meals). For ages 55+. Concert Series \ Sherwin Linton Country Coon Rapids Dam, 9750 Egret Blvd. �4; Bring a lawn chair or blanket and enjoy t'1 Rockie Lynne an evening of free entertainment at the Country performance pavilion. a .5 Castaways Variety Chmielewski ar Funtime Band Polka ' The Legendary e Percolators Band Electnc 60's Rock j Erik Christenson & His Support Group r Blues Concessions available for purchase. t q , The Authorities "T Ecuador Manta The Red Letter Free parking. n Classic Rock and R&8 q j Latin Fusion Band Country Events planned — check website for any ---m' cancellations. �: COON RAPIDS ;-F R E 5H ItLOCAL-R•' EVERY WEDNESDAY COON RAPIDS ICE CENTER,11000 CROOKED LAKE BLVD. LOOK FOR SPECIAL EVENTS AT THE FARMERS MARKET ON SOCIAL MEDIA FACEBOOK.COM/CRICANDRECREATION Join us for our annual FREE Movie at Boulevard Plaza located at 2880 Coon Rapids Blvd. Parking entrance is located off Coon Rapids Blvd. and lllth Ave. NW a a:aa� a > ',a r7> Sponsored by the Coon Rapids Community Strength Foundation SPONSORED BY ANOKA COUNTY GROWERS ASSOCIATION Community Events Update Several community events usually take place during the year in Coon Rapids, but with current state guidance around COVID-19, organizers are still determining if events can occur in 2021. As of the time of this publication, there are still many unknowns. Some events may be modified or changed to adhere to current public health guidelines. Please stay tuned for more information to come in the City's newsletter, the Coon Rapids Connection, and on the City website at coonrapidsmn.gov. 1 ♦ i �_ "w C,>ilC. DON'T TM51H IT- FIX ITI ®®B Cd Ma Fix It Clinic Saturday, June 5,10 a.m. to 1 p.m. C:o^ nets Puhlic Vvorl< 1831111,n NY,! Epen House AT" OF JULY ----CE LEa RAT ON -- I_' Neighborhood Meetings NIGHT UNITE! FIRE DEPARTMENT OPEN HOUSE Coon Rapids `=�� "^ypet fair Bring your broken small household appliances, clothing, electronics and more. We provide free guided assistance to disassemble and fix your items. Items must be small enough to carry such as vacuums, fans, toys, laptops and more. Funded by the Anoka County Board of Commissioners & State SCORE fund (Select Committee on Recycling and the Environment). 'Event expected. Check website for any cancelations. 763-951-7222 - 15 - 2021 Spring & Summer d v Y 0 COON RAPIDS d ¢ 0 ¢ d o to a a o a° ut d 3 m d d C — N Y C a O u o O a a a z y 3 0 a � a in o 3 ¢ z m° m° m° ra vYi xa Acorn Park 125102nd Ave. 1.5 Alder Park, 50104th Ln. 2.6 Al Flynn. Park, 13511001h Ln. 34 Aspen Park. 10300 Foley Blvd. 18 Bison Creek Park 2280127th Ln. 13 Boulevard Plaza. 2880 Coon Rapids Blvd, 15.8 Bud Oaks Park, 149 120th Ln. 5.4 Cardinal Woods Park 12290 Jay St. 8.3 Creekside Park, 2665131st Ave. (A3) 6.2 Crooked Lake Park, 13180 Crooked Lake Blvd. 8 Dahlia Park, 10760 Direct River Dr. 8 Delta Park, 11151 Yukon St. 2.8 Epiphany Ponds Park, 1475 106th Ave. 22 Edandson Park 1105 Egret Blvd. 66 Kennedy Park. 8490 E River Rd. 5.5 Lions Coon Creek Park, 1664 119th Ave. 35 Mallery Park. 11702 %eon Blvd, 3.1 Marshland Park, 3121 Northdole Blvd. 5.4 Marshland Trail, 3121 Nodhdale Blvd. 25.6 Mason Park 9600 Holly Cir. 6.4 Mercy Park. 3950115th Ave. 4 Moor Park, 10921 Magnolia St. 27 Nelson Park, 209 IIOth Ave. 3.9 Parkside Park. 700 9911h Ave. 13 Peppermint Stick Park. 11480 Raven St. 4 Pheasant Ridge Park, 11845 Pheasant Ridge Dr. 31 Prairie Oaks Park 1455 1271h Ave 29 Prospect Park. 3159 116th Ln. 7.2 Riverdale Park 3356131st Ln. 5 Riverview Park 2420105th Ave. 39 • • • • • • Riverwind Park, 11708 Bittersweet St. 9.8 Robinson Park 1201 Egret Blvd. 12 Rockslide Park 11200 Swallow St. 12 Sand Crk Athletic Complex. 1008 Nodhdale Blvd. 73 • • • Soccer Complex, 1705111th Ave. 40 Sunrise Pond Park, 125124th Ln. 1.2 Thorpe Park, 2691 Carlson Dr. 8.5 Thrush Park 12284 Quinn St 2.9 Towerview Pork. 28491161h Ave. 4.9 Trackside Park. 10425 Hummingbird St. 4.3 Twin Fields Park 2141108th Ave. 6.9 Vineyards Park, 11947 Vintage St. 13 Wedgewood Trail, 12160 Round Lake Blvd 8 Wilderness Park LIDO Main St. 73 Wildwood Park, 2005 131st Ave. 19 Wintercrest Park, 10300 Woodcrest Dr. 27 Woodcrest Park 901103rd Ave. 29 Woodland Heights Park, 1760127th Ave. 4.8 Woodland Oaks Park 12750 Hummingbird St. 14 Woodview Park 11540 Olive St. 10 Coon Rapids Parks 8, Recreation - 16 - coonropidsmn.gov Dog Park Bunker Hills Dog Park 1620133rd Ave. NW Bunker Hills Dog Park is a fenced -in area allowing exercise for small and large dogs. The park is located off of 133rd Avenue and Hanson Boulevard, near the Compost Site. The park has a separate small dog area, a larger open play area and a trail for those who want to walk with their dog. Dog waste bogs, picnic tables and benches are also located within the park. Disc Golf Wintercrest Park, 10300 Woodomst Dr. This 21 hole disc golf course (18 during the winter) is a partnership between the City of Coon Rapids and the Coon Rapids Disc Golf Club. Volunteers have worked in partnership with the City to build this unique and challenging course designed to give users an opportunity to practice their game while walking along some of Coon Rapids finest trails through Wintercrest and Woodcrest parks. Skate Parks Riverview Park, 2420105th Ave. This park was renovated in 2015 and features three skate ramps. Sand Creek Pads, 1008 Northdale Blvd. Newly renovated Sand Creek Park also features a skate park with several ramps to enjoy. Skate park hours: 5 a.m. to 10 p.m. Pickleball Courts Riverwind Park 11747 Crocus St. Six dedicated piddeball carts are now located at Riverwind Park. These courts are open on a first come. first serve basis. Recreational lessons, tournaments or leagues may limit availab6ty. Pickleball carts are open from 8 am. to sunset. Outdoor Basketball Courts Newly renovated half courts and small -sided courts are available for use at the following parks: Mason Park 9600 Holly Circle Pheasant Ridge Park 71845 Pheasant Ridge Drive Delta Park. 11151 Yukon St Woodcrest Park 901103rd Ave Riverview Park 2420105th Ave. Adopt -a -Park Help improve our parks and trails system. If you or your group has an interest in cleaning, planting. maintaining or helping out with our parks system, we may have a project for you. For more information, contact our Parks Supervisor by calling 763-767-6552. Community Gardens — Reserve Now for 2021 Location:121st Ave. and Xeon St. Garden plots are available in two different sizes with water accessibility, May ]-October 15. Cost: Large Plot (2605' - $60) Small Plot (10'xl5' - $30) Registration dates are based on priority and are as follows: January 6-February 14. Returning gardeners from 2020 in good standing requesting same plot. February 18-24: Returning gardeners from 2020 requesting a new spot. March iNew Coon Rapids resident gardeners To reserve a plot, visit coonrapidsmn.gov then visit 'Class Sign -Up for instructions on how to make your reservation and pay online. For questions, call 763-767-6555. 763-951-7222 'iY! 2021 Spring & Summer j 'Pic is Shelters T_ ras Park Buildings w^R ; rF 0 r3 +� CttI d L. k f4lK 1 LI.iC. skti t eY I I , are available for rent a.m. tr 10 p.m. all year (with some rig your space is easy by filling out a form online — coonra r G� L i l,� CO-- Cy, Y on the I Many city parks incl de picnic shelters; some shelters take reservations such as Crooked Lake Park (2 shelters) and Lions Coon Creek Park (2 shelters available for reservations —fees apply for reserved shelters.) Other picnic shelters at Moor, Riverview Woodview Parks are avail- able able on a first -come, first served basis (no fees apply). Park buildings at Sand Creek Park and Riverview Park a available for ren . Have your event in the city's parks —the perfect spot for family reunions, team picnics, graduation parties and other special events. COON RAPIDS, MN STREETS• PARKS• TRAILS M4 Whether you are new to Coon Rapids or already have solid roots here, you might be missing out on parks and trails near you! Parks and trails maps are available at Coon Rapids City Hall, the Public Works facility and the Coon Rapids Ice Center. Stop by and pick up your free map! Online maps are also available at coonrapidsmn.gov under *Map It.' =UP TO RELIEVING STRESS AND QUAL ITV SLEEP �—, BRAIN wNcnoN & CREATIVITY _J V Coon Rapids is proud to have more than make a goal to< »»E ACTIVE I TAKE IT EASY I Oo MAKE it a CHALLENGE walk solo bring a friend Q OR OR �p go with a group W Facilities are available for rent based on current public health guidelines related to COVID-19 and state orders currently in place. This may involve capacity limits and other mandates at facilities. We thank you for your patience and understanding as these guidelines may change and adapt according to the current public health situation. Have Your Summer Celebration at the Civic Center The Coon Rapids Civic Center has beautiful outdoor space for your next party — reserve the space now to ensure you have the perfect spot for your wedding, anniversary party, birthday party or other special event. Call 763-767-6522 or visit coonrapidschAccenteccom. Host Your Event at Bunker Hills Golf Club Planning a wedding, corporate event or other special gathering? The Bunker Hills Event Center accommodates up to 360 guests. The banquet room elegant decor and superb cuisine will make your special event one to cherish forever. Call 763-951-7276. Meetings and Parties at Coon Rapids Ice Center Looking for space to hold a business meeting or other small gathering? The Coon Rapids Ice Center has space available for groups up to 60 people in the conference room and up to 40 people in the Cxaber Skybox which overlooks the indoor ice. Reasonable rates for both resident and non-resident use. Visit our website at cowrapidsicecentercom for more information or call 763-951-7222. Reserve Riverwind Community Building Looking for space to host a party, meeting, art event or other activity that has great access to park amenities? The Riverwind Community Building is the perfect place for mid -size gatherings up to 64 people. The facility features two indoor party rooms, counter space, refrigeration, tables and chairs and free Wi-Fi. The park features playground equipment, basketball, pickleball and walking trails - Visit coonrapidsmn.gov for more information or call 763-767-6522. 763-951-7222 - 19 - 2021 Spring & Summer A� COON RVins 11155 Robinson Drive NW Coon Rapids, MN 55433 ECRWSS Postal Customer BUSINESS OPPORTUNITIES s with the City of Coon Rapids by sponsoring a PRSRT STD U.S. Postage PAID TWIN CITIES, MN Permit No. 29418 Coon Rapids offers a variety of events and recreational programs to encourage community spirit, healthy living and to provide unique and fun experiences that bring people together. We invite businesses to participate. By sponsoring an event, you will promote your business through a variety of marketing materials. event signage and media coverage. A variety of �"°' `; ✓ 4�"&� sponsorship levels are available for any budget. Become a sponsor by filling out the application, visit coonrapidsmn.gov/sponsorships 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer - FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: Add -On Item. Consider Andover Crossings Sketch Plan/Park Dedication Requirements DATE: August 12, 2021 INTRODUCTION The Park and Recreation Commission is requested to review and recommend the park dedication requirements for the proposed sketch plan of Andover Crossings. DISCUSSION A copy of the narrative and sketch plan for Andover Crossings is located in the side pocket of the packet. The proposed development will be of mixed land uses including one hundred fifty apartment units occupying the largest portion of the site and another 32 units of assisted living senior housing facility is occupying the southeast corner of the site. The commercial uses for this development will consist of a variety of parcel and building sizes. The proposed sketch plan is located on the northeast comer of the intersection of Bunker Lake Boulevard and 7' Avenue (County Road 7). Attached is the location map of where the new development is being proposed. The developer has been invited to attend the meeting to make a short presentation on the proposed development and to answer any questions the Commission may have. ACTION REQUIRED The Park and Recreation Commission is requested to review the proposed sketch plan and recommend the park dedication requirements for Andover Crossings Sketch Plan. Respectfully submitted, Todd J. Haas Cc: Blaine Waters, LGA Andover, LLC (copy sent by e-mail) Paul Kangas, IOA, Inc. (copy sent by e-mail) Attachments: Location map; Copy of narrative and sketch plan (side pocket of packet) ANT?OVER Andover Crossings Sketch Plan Date Created: August 05, 2021 Disclaimer The provider makes no representation or warranties with respect to the reuse of this data. Andover Crossings Commercial Development Conceptual Design Review Application RECEIVED July 20, 2021 JUL 2 12021 CITY OF ANDOVER The Andover Crossings development proposal provides a mixture of complimentary land uses consistent With the Andover Future Land Use Plan and Zoning Designations for this area. Both Residential and General Business uses are included and will be accessed by a new road connecting 7'^ Avenue with Bunker Lake Boulevard through the interior of the site. Please refer to the attached concept plan as you consider the following: VEHICULAR ACCESS AND CIRCULATION Access to th Avenue will connect at a new full movement, stoplight controlled intersection. The thru road to the development parcel will pass through the Centerpoint Energy parcel under an agreement already being negotiated. Access to Bunker Lake Boulevard will be a three-quarter movement intersection to be located approximately 350' west of the similar proposed intersection recently approved into the Capstone Homes development to the south. It is anticipated turn lane improvements will be required on Bunker Lake Boulevard. The thru-street will be a City -owned local access roadway on 60' right-of-way. Standard setbacks will apply to the proposed uses from the ROW. Turning movements and radii are consistent with a slow speed (30 mph max) roadway. A right in/right out access from 7 h Avenue into the parcel is a critical element of the commercial viability of this development. The proposed uses rely on easy access to the businesses and the full movement access to the north is too far away for the easy in and out circulation needed. We ask that the City assist in any way possible to gain approval for this access. PROPOSED LAND USES: The largest site will be occupied by a three story market rate apartment building totaling 150 units. Both surface and underground parking are provided to meet the overall goal of two stalls per unit. The apartment building has been situated to take advantage of long vistas over the existing wetlands and will have significant setbacks from the new street and north property line. A 32 unit assisted living senior housing facility will occupy the SE corner of the site. The proposed facility serves residents in need of a high level of care who do not drive. Parking for this building is limited to staff and visitor parking needs and is shown at 16 total spaces (1/2 stall per unit). The commercial uses for this development will consist of a variety of parcel and building sizes. Uses that will benefit from the high traffic and visibility at this intersection are proposed. It is important to note that the end users for this site are not 100% certain and some future manipulation of the building size and layout is possible. SIGNAGE: In addition to typical building mounted signage, the current plan is to have a large multi -tenant monument sign at the NE corner of the intersection of 71h Avenue and Bunker Lake Boulevard. In addition, we anticipate ground mounted entry signs may be implemented at the entries to the property and at the entries to each parcel. STORMWATER MANAGEMENT: it is anticipated that a variety of stormwater management elements will be required to meet the City and Watershed requirements for this development. The apartment and senior living facility are intended to control their own stormwater needs. The remaining commercial property Will hopefully have one or more basins creating the treatment volume required. Additional grading and design development is necessary to determine the overall stormwater approach and that will be provided as part of future Site Plan Review Applications. WETLAND IMPACT' No wetland impact is anticipated for this project. The large wetland on the northeast corner of the parcel has been delineated and the concept plan accurately reflects that location. No other wetlands were found on the property. FLOOD PLAIN IMPACT: Small areas of this site, adjacent to the wetland, are shown on FEMA Flood Mapping. It is anticipated these areas will be re -graded and mitigated via a future verification and LOMAR request. Compensatory storage will be factored into the overall grading design. TREE IMPACT: The site is mostly devoid of existing vegetation except for relatively low value trees along the wetland boundary. The extent of clearing is not known at this time, but any impact will be greatly offset by new landscaping that will be required for the individual parcels. FIRE AND SAFETY IMPACTS: Each site will have internal circulation allowing for safety vehicles to reach each building. The apartment building, having the largest overall site and building size, has 22' fire lanes serving both ends of the building. It is assumed the standard 1S(Y hose length will allow coverage of the remaining portion of the building not immediately adjacent to the fire lane. x Right In ti Right Out 3 z ir E i a i z 1 Drive Thru 0.92 Acres �J Restaurant with CDrive Thru I��t 0.92 Acres 1� I 1 IW,Adlllllll t, Aide ireireR MIT _.C1_ Market Rate Apartments — Three Story - 150 Units 6.73 Acres h -6 Z E:aer'ior Sta*s- 140 Underground StaRs Palo F' SITE AREA CALCULATIONS Total Site Area = 18.76 Acres Wetland Area = 3.19 Acres Proposed ROW = 1.34 Acres Housing Land Uses 8.45 Acres Commercial Land Uses 5.78 Acres Existing Wetland 3.19 Acres Stems 60' ROW - 1.33A.cres Smrn•, Pondng 22,600 SF Ponding-cn:ing Retail v II 2.75 Acres II I — — _ 8ADD SF (Two Story) Assisted Living FaC?ty _ _ Commercial 32 Units 19 Acres Si..nn 1.72 Acres Pontling . Cs:elcpment t`t St315 Smarm I r Ponding sigrage ----------- 3!4 Intersection Pdoved 350'to West from New South Entrance -- Imo:-+--- _. ______ ------ _ ___. _ - —� � �—t t � t n,til�J�! ■ ANDOVER COMMONS DEVELOPMENT PLAN InAdt DuaoSt ARCHITI3CTURZ w�c e sn Qom RECEIVED JUL 2 12021 CITY OF ANDOVER