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Home My WebLink AboutCC June 5, 2001 ~ ow ~ lei ~I 0\ CITY of ANDOVER Regular City Council Meeting - Tuesday, June 5, 2001 Call to Order Special Meeting - 6:30 PM Presentation/North Metro Mayors Association Call to Order Regular Meeting -7:00 PM Presentation of Plaque in Recognition of Years of Service /Maynard Apel Resident Forum Agenda Approval Approval of Minutes (5/1/01) (5/8/01 Special) (5/15/01) (5/22/01 Special) Consent Items I. Approve Liquor License/Non-Intoxicating-On Sale/Tasty Pizza - Clerk 2. Amend Ordinance 235, Intoxicating Liquor/Compliance Checks - Clerk 3. Amend Ordinance 213, Non-Intoxicating Liquor/Compliance Checks - Clerk 4. Approve Temporary Non-Intoxicating Liquor License/Lions Club/Fun Fest - Clerk 5. Approve Purchase of Skateboard Equipment/OI-5 - Engineering 6. Capital Outlay - Engineering - Engineering 7. Accept Petition/Order Feasibility Report/O 1-15/2856 Bunker Lake Blvd NW/WM - Engineering 8. Consultant Appointment Recommendation/Comprehensive Park Plan - Engineering 9. Release Escrow/Feasibility Report/OO-4 I/Red Pine Fields - Engineering 10. Sanctuary at Kelsey-Round Lake Park Update - Engineering II. Approve Ball Field Fencing Quotes/01-9/Park Complex #1 - Engineering 12. Consider Resolution/Accept Gift Certificate Donations - Administration 13. Approve Refuse Hauler Licenses - Clerk Discussion Items 14. Award Bond SalelEhlers and Associates - Finance 15. 2000 Audit Presentation/Kern DeWenter Viere Ltd. - Finance 16. Consider Sketch Plan/Creekside Estates Second Addition/Section 27/Taylor Made Homes - Planning 17. Consider Sketch Plan/Prairie Acres/Section 36/S.W. Wold Construction - Planning 18. Consider Resolution Allowing Quad Cities TV to Issue Bonds - Clerk 19. Accept Feasibility Report/Order Plans & Specs/00-42/ Aztec Estates - Engineering 20. Authorize Eminent Domain - 1813 Crosstown Blvd/OO-13/Water Treatment Plant Project Site - Engineering 21. Consider Request for Program Funding - Nucleus Clinic - Administration 22. Consultant Appointment Recommendation - Recreation Services/Sports Complex Survey - Administration Staff Items 23. Schedule EDA Meeting - Planning Mayor/Council Input a. Review Transient Merchant Ordinance License Requirements - Clerk Payment of Claims Adjournment ,-~- r'--~ 0- .... . - CÐ\J\u.---L CVQ/ wJ-J1;U.y\ lq Ii CZ I 0 I REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - JUNE 5, 1001 TABLE OF CONTENTS PRESENTATION OF PLAQUE IN RECOGNITION OF YEARS OF SERVICE/ MAYNARD APEL ................................................................................................................1 AGENDA APPROV AL..............................................................................................................1 APPROVAL OF MINUTES.......................................................................................................2 CONSENT AGENDA Approve liquor license/Non-Intoxicating-On Saleffasty Pizza.............................................2 Approve temporary non-intoxicating liquor licenseILions Club/Fun Fest ............................2 Capital outlay - Engineering (AM Striping Service, $9,251.72 for IPOI-ll) .....................2 Resolution R093-01 accepting petition/Ordering feasibility/IPOl-15/2856 Bunker Lake.....2 Release escrow/Feasibility report/IpOO-41/Red Pine Fields ..................................................2 Sanctuary at Kelsey Round Lake Park update .......................................................................2 Approve ball field fencing quotes/IPOI-9/Park Complex #1 (North Star Fence, $12,770) ...2 Resolution R094-01 accepting gift certificate donations from Leroy Granstrom..................2 Approve refuse hauler licenses (Larry's Quality Sanitation & Waste Management-Blaine..2 AMEND ORDINANCES 235 & 213ILIQUOR/COMPLIANCE CHECKS .............................2 Motion to approve amendments............................................................................................. 3 PURCHASE OF SKATEBOARD EQUIPMENT/IPOI-5 Motion to approve ..................................................................................................................3 CONSULTANT APPOINTMENT RECOMMENDATION/COMPREHENSIVE PARK PLAN Motion to authorize Northwest Associated Consultants to develop Comp Park Plan...........3 AWARD BOND SALEÆHLERS AND ASSOCIATES Resolution R095-01 awarding sale/$2,755,000 GO State Aid Street Bonds, Series 20018.4 Resolution R096-0l awarding sale/$4,975,000 GO Permanent Improvement Revolving Fund Bonds, Series 200lA ...............................................................................................4 Resolution R097-0l awarding sale/$1,210,000 GO Capital notes, Series 200IC.................4 2000 AUDIT PRESENTATION/KERN, DeWENTER, VIERE LTD Motion to receive audit and Management Letter ...................................................................5 SKETCH PLAN/CREEKSIDE ESTATES SECOND ADDITION/SECTION 27/ TAYLOR MADE HOMES....................................................................................................5 SKETCH PLAN/PRAIRIE ACRES/SECTION 36/SW WOLD CONSTRUCTION ................6 ALLOW QUAD CITIES TV TO ISSUE BONDS .....................................................................6 Resolution R098-0l amending Joint Powers Agreement to permit issuance of bonds ......... 7 EMINENT DOMAIN - 1813 CROSSTOWN BL VD/IPOO-I3/W A TER TREATMENT Motion to authorize eminent domain and quick take/Seek RFPs for consulting firm........... 8 REQUEST FOR PROGRAM FUNDING - NUCLEUS CLINIC..............................................8 Motion to deny the request..................................................................................................... 9 CONSULTANT APPOINTMENT - RECREATION SERVICES/SPORTS COMPLEX SURVEY Motion to approve contract with Decision Resources Ltd.....................................................9 SCHEDULE EDA MEETING Motion to schedule EDA meeting for June 26 ,7:30 p.m. .....................................................9 MAYOR/COUNCIL INPUT Comprehensive Plan update................................................................................................... 9 Incl usionary housing.............................................................................................................. 9 Activities at Pov' s ................................................................................................................10 Mowing complaints .............................................................................................................1 0 -- - - ~ - ~---- r'-- --~ . Regular Andover City Council Meeting Minutes - June 5, 2001 Table of Contents Page ii Dirt bike track/South Coon Creek Drive .............................................................................10 Grass in Shadowbrook .........................................................................................................1 0 Announcements.................................................................................................................... 10 Sports Complex Task Force.................................................................................................10 APPROVAL OF CLAIMS .......................................................................................................1 0 ADJOURNMENT..................................................................................................................... I 0 .. - CITY of ANDOVER . REGULAR ANDOVER CITY COUNCIL MEETING - JUNE 5, 2001 . . MINUTES .The RegularBi-Monthly Meeting of the Andover CityCoUnci! was cå11ed to order 1:>yActing Mayor Ken Orttelon June 5, 2001, .7:00 p.m., at the Andover City Hall, 1 685Crosstown Boulevard NW, . Andover, Minnesotà. . Councilmembers present: Don Jacobson, Mike Knight, Julie Trude . Councilmember absent: . Mayor Mike Gamache· Also present: .... City Attorney, William G..Hawkins FinaIlce Director, Jim Dickinson City Engineer, Scott Erickson Community Development Director. Dave Carlberg . City Administrator, John Erar Others PRESENTATIONOF PLAQUE IN RECOGNITION OF YEARS OF SERVICElMAYNARD APEL . . . Acting Mayor Orttel presented Maynard Apel with a plaque in appreciation for his years of service to the City asa Councilmember and Planning and Zoning Coriunissioner. . " .:; > . AGENDA APPROVAL Remove rrom the Consent Agenda for discussion Item 2, Amend Ordinance 235, IntOxicating Liquor/Compliance Checks; Item 3, AÌnend O~dinance 213, Non-Intoxicating Liquor/Compliance. Checks; Item 5, Approve Purchase of Skateboard Equipment/IPOI-5; and Item 8, Consultant AppointrnentRecommendation/ComprehensivePark Plan,Continue tothe next meeting Item a. under the Mayor/Council Input, Review Transient Merchant Ordinance License Requirements Item 19, Accept Feasibility Report/Order Plåns and SpecslIP00-421AztecEstates: C~uncil noted the Staff recommendation to table this item indefinitely until the contractual issues between the property owner and developer have been resolved aIld the City has the legal documents showing the developer has the righftodevelop the property. . .' . Motion by Knight, Seconded by Trude, to so rnove on Item 19. Motion carried ona 4~ Yes, I-Absent . (Gamàche) vote. .. Motion by Trude, Seconded by Jacobson, approval of the amended Agenda. Motion carried on a 4- Yes, I-Absent (Gamache) vote. Regular Andover City Council Meeting Minutes - June 5, 2001 Page 2 APPROVAL OF MINUTES May 1, 2001, Regular Meeting: Correct as written. May 8, 2001, Special Meeting with Fire Department: Correct as written. May 15, 2001, Regular Meeting: Correct as written. May 22, 2001, Special Meeting with Planning Commission: Correct as written. Motion by Trude, Seconded by Knight, approval of the May I, May 15 and May 22 Meeting Minutes as presented. Motion carried on a 4- Yes, I-Absent (Gamache) vote. Motion by Knight, Seconded by Trude, approval of the May 8 Minutes. Motion carried on a 3- Yes, I-Present (Orttel), I-Absent (Gamache) vote. CONSENT AGENDA Item I Approve Liquor License/Non-Intoxicating-On Saleffasty Pizza Item 4 Approve Temporary Non-Intoxicating Liquor License/Lions Club/Ftm Fest Item 6 Capital Outlay - Engineering (AAA Striping Services Co, $9,251.72 for pavement markings, IPOI-II) Item 7 Accept Petition/Order Feasibility Report/IPOI-15/2856 Bunker Lake Boulevard NW/Waterrnain (See Resolution R093-01) Item 9 Release Escrow/Feasibility Report/IPOO-4I/Red Pine Fields Item 10 Sanctuary at Kelsey Round Lake Park Update Item 11 Approve Ball Field Fencing Quotes/IPOl-9/Park Complex #1 (North Star Fence, $12,770) Item 12 Consider Resolution/Accept Gift Certificate Donations (See Resolution R094-01 accepting gift certificates from Leroy Granstrom, State Farm Insurance of Anoka in appreciation of the City's effort for containment of flood damage) Item 13 Approve Refuse Hauler Licenses (Larry's Quality Sanitation and Waste Management- Blaine) Motion by Jacobson, Seconded by Knight, to move the Consent Items. Motion carried on a 4- Yes, I-Absent (Gamache) vote. AMEND ORDINANCE 135, INTOXICATING LIQUOR and ORDINANCE 113, NON- INTOXICATING LIQUOR/COMPLIANCE CHECKS Councilmember Trude stated her reason for pulling these items was to let the residents know of the policy change that the City will begin compliance checks for intoxicating and non-intoxicating liquor licenses. This also applies to grocery stores and gas stations that sell alcohol. Mr. Erar stated the changes reflect the desire of the Anoka County Sheriff s office to implement what has been contained in State law. Regular Andover City Council Meeting Minutes - June 5, 2001 Page 3 (Amend Ordinances 235 and 213/Liquor Compliance Checks, Continued) Ordinance 2I3A, Section II: Discussion was on the wording of the third line. Attorney Hawkins stated he would look at it further but suggested the wording"... upon finding that the licensee or agent or employee of the licensee..." may be more appropriate. Motion by Trude, Seconded by Knight, approval ofItems 2 and 3 (Amendments to Ordinances 235 and 213). Motion carried on a 4-Yes, I-Absent (Gamache) vote. APPROVE PURCHASE OF SKATEBOARD EQUIPMENTlIPOl-5 Councilmember Jacobson questioned the cost of $22,044.60 because the bid was for $18,040. Mr. Erickson explained the additional amount is for sales tax, freight and installation. Councilmember Jacobson was very concerned with the cost. It is $22,000 for only three pieces of equipment. He felt that is extremely expensive for what the City is getting. He just wanted to bring that high cost to everyone's attention. Councilmember Knight stated compared to what was shown in the video presentation, this is quite sparse. Acting Mayor Orttel stated they are not seeing the cost ofliability. Mr. Erickson stated it is four pieces of equipment. There is some liability, so the firm wants to install it themselves. Once installed, the City can move it as needed with heavy equipment. Motion by Jacobson, Seconded by Trude, to approve Item 5. Motion carried on a 4- Yes, I-Absent (Gamache) vote. CONSULTANT APPOINTMENT RECOMMENDATION/COMPREHENSIVE PARK PLAN Mr. Erickson explained the request is to hire a consultant to assist in the preparation of a Comprehensive Park Plan, which will be used in future planning and development of the park system for the City. The plan will identifY future park improvements and their estimated costs and will also assist in the future determination of park dedication fees. This was generated ITom a meeting with the Council where the Park Board was asked to come up with a total cost for the ultimate development of the park system to be considered when modifYing park dedication fees. It is intended the Park Board will provide a lot of input into the process. The amount will not exceed $3,850 and will come from Community Development Block Grant funds. Motion by Trude, Seconded by Knight, authorizing Northwest Associated Consultants, Inc., to develop a Comprehensive Park Plan for the City of Andover. Motion carried on a 4- Yes, I-Absent (Gamache) vote. .-- .~ ". ~ -..... - Regular Andover City Council Meeting Minutes - June 5, 2001 Page 4 A WARD BOND SALEÆHLERS AND ASSOCIATES Mr. Dickinson reviewed the three bonds: I) $4,975,000 G.O. Permanent Improvement Revolving fund Bonds, Series 200lA to finance 2001 improvement projects which will be supported by assessing all costs against the benefited properties. 2) $2,755,000 General Obligation Sate Aid Street Bonds, Series 200 IB to finance the MSA eligible costs of the Andover Boulevard extension project. The City will pay the entire principal and interest from the City's state aid construction and maintenance accounts over a period of 15 years. 3) $1,210,000 General Obligation Capital Notes, Series 200 I C to finance the acquisition of capital equipment that was approved through the budget process. The City will pay the principal and interest of the Notes ITOm the general tax levy and the Water and Sewer Operation Funds. The total debt payment is structured to maintain a debt levy that will not be greater than what was levied in 200 I. Councilmember Knight asked about the funding of Aztec Estates, which is included in the fIrst bond. What happens to those funds if that project does not go forward? Mr. Dickinson explained the City has up to 24 months to spend the proceeds. Another option would be to reassign the proceeds to another qualifYing project within the next year. Rusty Fifield, Financial Advisor from Ehlers and Associates, stated the Council is also authorized to borrow money to fund the Permanent Improvement Revolving Fund, so theoretically those funds could even be used toward the water treatment facility. He then reviewed the results of the bond sale: I) $4,975,000 G.O. Permanent Improvement Revolving Fund Bonds, Series 2001A: Low bid by U.S. Bancorp Piper Jaffray for an interest rate of 3.9061 %, which is half a percent lower than they had estimated. There is the ability to call these bonds after two years, which is a very aggressive call provision. 2) $2,755,000 G.O. State Aid Street Bonds, Series 20018: Low bid by U.S. Bancorp Piper Jaffray at an interest rate of 4.7161 %. This has a call feature after ten years. It is a 15-year bond, which is why the interest is slightly higher than the Series 200lA bond. 3) $1,210,000 G.O. Capital Notes, Series 2001C: Low bid by U.S. Bancorp Piper Jaffray at an interest rate of3.8696%, which is almost 60 basis points lower than they estimated a month ago. This bond has a callable feature after three years. Mr. Fifield stated Standard and Poors has confirmed the City's existing A bond rating. Ifthe City continues in the same direction fInancially, it is likely the bond rating will be upgraded in the future. Motion by Jacobson, Seconded by Knight, the sale of $2,755,000 G.O. State Aid Street Bonds, Series 200 IB as presented. (See Resolution 095-01) Motion carried on a 4-Yes, I-Absent (Gamache) vote. Motion by Knight, Seconded by Jacobson, the sale ofG.O. Permanent Improvement Revolving Fund Bonds, Series 200lA for $4,975,000 as presented. (See Resolution R096-01) Motion carried on a 4-Yes, I-Absent (Gamache) vote. .~ - - ... Regular Andover City Council Meeting Minutes - June 5, 2001 Page 5 (Award Bond Sale/Ehlers and Associates, Continued) Motion by Trude, Seconded by Jacobson, the G.O. Capital Notes, Series 200lC for $1,210,000 as presented. (See Resolution R097-01) Motion carried on a 4-Yes, I-Absent (Gamache) vote. 1000 AUDIT PRESENTATION/KERN, DeWENTER, VIERE LTD Brian Bloch, Senior Staff Auditor at Kern, DeW enter, Viere, L TD, reviewed the financial statements and management letter of the audit of the City's finances as of December 31, 2000. The City has received an Unqualified Audit Opinion for the first time because the City has met the requirements for fixed asset reporting. He then reviewed the information in the Management letter with graphs indicating what has been happening over the past five years in the areas of general fund balance, fund balance as a percent of subsequent year's budget, general fund summary of revenue and expenditures, general fund revenues by Department, general fund expenditures by department, net tax capacity and tax capacity as a percent of market value. Net tax capacity increased II percent in 2000 over the year 1999. Mr. Bloch also reviewed the City's Enterprise Funds. The revenues increased sharply in 2000 in the Water Utility Fund. Over the past five years, revenues averaged a 12 percent increase per year while expenses increased an average of 10 percent per year. The revenues in the Sewer Utility Fund exceeded expenditures in the last two years, 1999 and 2000. Revenues have increased 8 percent per year since 1998 with expenditures increasing only 3 percent per year. Discussion was on the unreserved undesignated fund balance. Mr. Dickinson pointed out the budget is now operating on sustainable revenues, which was the major push through the year 2000. Acting Mayor Orttel explained the need for the reserve fund to pay for expenses the first six months of the year until the City gets its payments from the county. Motion by Knight, Seconded by Jacobson, to receive the City of Andover Audited Financial Statements as of December 3 I, 2000 and the Management Letter. Motion carried on a 4- Yes, 1- Absent (Gamache) vote. CONSIDER SKETCH PLAN/CREEKSIDE ESTATES SECOND ADDITION/SECTION 17ITAYLOR MADE HOMES Mr. Carlberg reviewed the sketch plan for property at 14440 Crosstown Boulevard NW to subdivide two existing outlots into four vacant residential lots and a fifth lot containing an existing house. Municipal utilities are available to all properties. One issue discussed by the Planning Commission was to remove the existing accesses from the existing house on Crosstown Boulevard. Traffic management dictates existing driveways on major arterials are to be relocated if possible. The City is still waiting for a comment from the Anoka County Highway Department on this issue, but it appears it would be very difficult for the existing house to access from Osage. Another parcel could be created in the future from the existing home on the corner . - -- , Regular Andover City Council Meeting Minutes - June 5, 2001 Page 6 (Sketch Plan/Creekside Estates Second Addition/Section 27/Taylor Made Homes, Continued) Councilmember Jacobson commented the back yard of Lot I looks very close to the IOO-year flood plain. He'd like to see a plan come in without any variances. He also understands that Lot 4 will need an extra 15 feet to meet the requirements for a lot split. He said he would not vote for reducing the area there. Acting Mayor Orttel felt it would be difficult to have a driveway from the existing house come out to Osage, because it would have to come behind the existing house, which he felt is unacceptable. There are other driveways onto Crosstown Boulevard to the south of this, and he didn't feel Crosstown would ever carry a lot of additional traffic. He did ask that Staff look at the wetland buffer areas and questioned why these were not developed when Creekside Estates was done. Mr. Carlberg stated Staff will research the history of the area and provide that information at the time of the preliminary plat. The wetland buffer area will be evaluated on the preliminary plat. Council generally agreed there would be no reasonable way to move the driveway of the existing house to access Osage. A representative of the developer suggested the City consider simplifYing the process for these simple plats that already have the street and utilities. Other cities have a simple lot split procedure for this type of plat. It is a little fuIstrating and so time consuming to develop these four lots that do not require additional utilities or streets. Mr. Carlberg stated one way to save time is to have the final plat on the same agenda as the preliminary plat. There were no further comments on the sketch plan. CONSIDER SKETCH PLAN/PRAIRIE ACRES/SECTION 36/SW WOLD CONSTRUCTION Mr. Carlberg reviewed the sketch plan for property located east of752 I 40th Lane NW to create two new urban residential lots. Utilities are available for both properties. Because the property was split earlier this year, the developer must go through the platting process to split the parcel. The 160-foot wide lot is proposed to be split into two 80-foot wide lots. There are no wetland issues. They could also have the final plat on the same agenda as the preliminary plat in this case to save time. The Council agreed conceptually to the proposal. CONSIDER RESOLUTION ALLOWING QUAD CITIES TV TO ISSUE BONDS Acting Mayor Orttel explained Quad Cities Cable Commission has been evicted ITom the studio it rented ITom the school district and would like to build their own building. In order for them to issue bonds, the member cities must approve. Councilmember Jacobson stated the legal counsel wants all four cities to agree to the bonds. There will be no city money involved. All funding will come from ITanchise fees. They have a 15-year agreement with the cable company, so there should be no problem paying back bonds. The maximum amount of the one-time bonds would be $1.5 million. They want to go up to that amount to include equipment as well. Three of the cities have already "-. ... Regular Andover City Council Meeting Minutes - June 5, 200i Page 7 (Resolution Allowing Quad Cities TV to issue Bonds, Continued) agreed to this. He felt it is a reasonable thing to do. Not only will they get a studio, but with the remaining money they will be able to get better cameras and other equipment and to expand services. Attorney Hawkins stated this is amending the joint powers agreement to authorize the issuance of revenue bonds. The state statute gives them the authority to do this, but the joint powers agreement must agree to it. The full faith and credit of the City will not be pledged. There will never be any ability for the revenue bond purchaser to come back to the City of Andover and force it to pay the bonds. If a city decides to withdraw from the joint powers agreement, it could not get equity from the assets until the bonds are paid off. Council discussion was on concerns of the cable commission being able to make the bond payments, the location of the studio and other options. Councilmember Orttel thought they are facing a decline in cable subscribers because of new technology. Councilmember Jacobson explained they get franchise fees, plus there are fees from a lot of different services. Buying will be cheaper than leasing. They won't have to pay taxes. At the end of 15 years, they will end up with a structure that will be worth something as opposed to leasing someone else's facilities all that time. Motion by Knight, Seconded by Jacobson, to approve the Resolution presented amending the Joint and Cooperative Agreement for the administration of a cable communications system to permit the issuance of bonds. (See Resolution R098-0l) DISCUSSION: Councilmember Trude stated the residents have not been getting the broadcasts recently. She has been told it is the result of electrical problems relating to the rain. She also understood the agreement with Ramsey for some land for the studio has not been completed. She was concerned that Ramsey is not a central location. Councilmember Jacobson stated once all four cities are in agreement, they will seek RFPs for proposals to obtain the lowest cost option on where to locate. Any of the cities can respond. Acting Mayor Orttel noted Andover is one of the largest cities but it only has two votes on the Commission. He also felt it makes sense to put the studio in a location that would benefit more than just the cable company such as in one of the schools in Andover or in the new high school. He felt the Commission should look into it. Councilmember Trude understood there were add-on options to the high school, hoping there would be some creative thought into combining uses and services. She suggested Mr. Erar keep abreast of what is happening on this issue and that the Council gets copies of the Cable Commission's Meeting Minutes. Councilmember Knight suggested the City consider a site for the Cable Commission in a corner of Andover Station. Councilmember Jacobson stated it is important that the studio be close to the main lines. Ramsey and Champlin have said they would like the Cable Commission to be in their cities and have talked about possible ways of providing lots or writing down the cost. There has been nothing formal. When they issue the RFPs, Andover is welcome to submit a proposal. Mr. Erar stated he would work with Councilmember Jacobson and others on this issue. Motion carried on a 4-Yes, I-Absent (Gamache) vote. . Regular Andover City Council Meeting Minutes - June 5, 2001 Page 8 AUTHORIZE EMINENT DOMAIN -1813 CROSSTOWN BOULEVARDIIPOO-13IWATER TREATMENT PLANT PROJECT SITE Mr. Erar explained he and Mr. Erickson and Mr. Carlberg negotiated with the owner of 1813 Crosstown Boulevard for the City to purchase the parcel; however, just before tonight's meeting, the owner left a message that he changed his mind about the offer. The property owner had indicated he felt the property was worth more not for commercial but for multiple family housing. It should be noted that property is not zoned for multiple housing. As zoned, only one single family residence would be allowed. Mr. Erickson stated the Council is being requested to move forward with eminent domain to purchase 2.28 acres for the future water treatment plant site. Secondly, the Council is being requested to authorize a request for proposals from consulting firms to retain a design consultant for the project. Motion by Trude, Seconded by Knight, to authorize the City Attorney to proceed with eminent domain proceedings for property 1813 Crosstown Boulevard and also ask Staff to obtain requests for proposals from consulting firms for the water treatment plant. Also to proceed with a quick take for the eminent domain proceedings to get on the property to take soil boring, surveys and prepare drawings for the actual design of the water treatment plant before fall. DISCUSSION: Mr. Erar stated Staff will continue to work with the state legislators for a bill on behalf of the City to exempt sales tax for this project. Mr. Erickson also noted the consultant will evaluate the pros and cons of the different options for types of water treatment. The RFP will specify that both options are to be evaluated and to provide recommendations. The goal of the project would be to begin construction early next spring or summer. It will take about a year to get the water treatment facility on line, estimating that will be in the spring of2003. Mr. Erar stated because it will be financed by revenue bonds, there is no requirement for a public hearing. Several Councilmembers indicated the public should be given the opportunity to provide input. Mr. Erar suggested an informational meeting be held after the feasibility report is completed and the Council has a recommendation. Motion carried on a 4-Yes, I-Absent (Gamache) vote. CONSIDER REQUEST FOR PROGRAM FUNDING - NUCLEUS CLINIC Mr. Erar explained the City has received a request at the suggestion of the Coon Rapids City Council to participate in program funding for Nucleus Clinic. The clinic provides a full range of low cost medical family planning services targeted to teens and young adults. They are experiencing a shortfall in funding and have requested funding from a number of other cities. Nucleus Clinic is the only clinic that provides this service to teens. They serve approximately 1,SOO individuals with over 3,000 patient visits each year, about 10 percent of them Andover residents. No other cities have agreed to help with the funding, suggesting they work through foundations and other agencies that provide grants to social service facilities. The question is whether the City government is an appropriate source of funding. +-.+. -- ~- Regular Andover City Council Meeting Minutes - June 5, 2001 Page 9 (Request for Program Funding - Nucleus Clinic, Continued) Acting Mayor Orttel agreed with Mr. Erar and noted such requests should be taken up at the time of the budget. The City did contribute to social service groups when it had Community Development Block Grant funds. Councilmember Trude stated in looking at how this fits with the City's goals, she'd prefer the money be spent on some of the other projects the Council has considered such as the underpass on Bunker Lake Boulevard. Motion by Jacobson, Seconded by Trude, to deny the request. Motion carried on a 4- Yes, I-Absent (Gamache) vote. CONSULTANT APPOINTMENT RECOMMENDATION - RECREATION SERVICES/ SPORTS COMPLEX SURVEY Mr. Erar reviewed the proposal of Decision Resources Ltd. to complete a telephone questionnaire using a 400-household random sample group with approximately 60 questions for a proposed cost of$8,800. It is being recommended that three members from the Park and Recreation Commission and three members from the Sports Complex Task Force plus one or two Councilmembers work with DRL on the questionnaire. The Task Force has already designated members to participate in the focus group. Councilmember Trude indicated she would like to participate in the focus group. The Council agreed to set up the focus group when there is a full Council. Motion by Knight, Seconded by Trude, to approve the contract with Decision Resources Ltd. Motion carried on a 4-Yes, I-Absent (Gamache) vote. SCHEDULE EDA MEETING Motion by Jacobson, Seconded by Trude, to schedule an EDA meeting for Tuesday, June ¿è, 7:30 p.m. Motion carried on a 4-Yes, I-Absent (Gamache) vote. MAYOR/COUNCIL INPUT Comprehensive Plan update - Mr. Carlberg reported Staff will be submitting the revised 2020 sewer flow numbers to the Metropolitan Council plus documentation on the rural growth to justifY retaining the 2.5-acre rural residential lot size. Once the Metropolitan Council Staff determines the Plan is complete, the review process will begin. 1nclusionary housing - Mr. Erar stated he received a call from Representative Bob Gunther, a member of the conference committee working on inclusionary housing. Representative Gunther is now going to propose changing the language to substitute words to "may" negotiate that type of housing as opposed to "must" negotiate. Regular Andover City Council Meeting Minutes - June 5, 2001 Page 10 (Mayor/Council Input, Continued) Activities at Pov's - Councilmember Knight stated residents have informed him there are things going on at Pov's bar that are objectionable. He doesn't know to what extent, but this establishment is also across ITom the City's major business complex. Attorney Hawkins stated until he knows the exact nature of what is going on, there is little he can do. If the Council would like, he can investigate and get back to them. Acting Mayor Orttel also suggested the provisions of the original Special Use Permit and license be reviewed. Mr. Carlberg stated there were a number of conditions for the Special Use Permit; and if they have been violated, the Permit can be revoked. Staff will look at the issue and bring it back for discussion. Mowing complaints - Acting Mayor Orttel stated there have been resident complaints on the City's mowing policy. Apparently the City does not start mowing until June I. Mr. Carlberg stated typically the City will not start mowing until a complaint is received or the grass is over one foot taIl. Then there is the process of notifying the property owner. Staff can evaluate the process and the penalties associated with it. Dirt bike track/South Coon Creek Drive - Acting Mayor Orttel reported the concern with noise ITom a dirt bike race track on the first rural parcel on South Coon Creek Drive. When the police respond to a complaint, the individuals state they own the land. The noise is the issue. It is a nuisance that is very difficult to enforce. Mr. Carlberg stated Staff would look into it and try to resolve the situation. Possibly the track can be moved away ITom the residents. If it comes down to a noise level issue, the noise decibel readings can be done. Grass in Shadowbrook - Councilmember Trude asked that the one-year provision to establish a lawn be enforced in Shadowbrook. Mr. Carlberg stated if there are problems, the residents should call the City Planner. Announcements - Mr. Erar reminded the Council of the strategic planning session to be held on Wednesday, June 13. He will also be out of the office this Thursday through Monday, and Mr. Erickson will be the designated Acting Administrator in his absence. Sports Complex Task Force - Councilmember Trude asked that something be submitted about the task force for the next newsletter. APPROVAL OF CLAIMS Motion by Knight, Seconded by Jacobson, payment of the Claims. Motion carried on a 4- Yes, 1- Absent (Gamache) vote. Motion by Knight, Seconded by Trude, to adjourn. Motion carried on a 4- Yes, I-Absent (Gamache) vote. The meeting was adjourned at 9:27 p.m. -,"lIy,"bm;tto!. J1~t¡x;:=J-- Marcella A. Peach, Recordi cretary ê --- -