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HomeMy WebLinkAboutCC December 4, 2001 ~ c::t<Y CITY OF ANDOVER lJ)V±hn 2..\t'i1 ÖI 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular City Council Meeting - Tuesday, December 4, 2001 Call to Order-7:00 PM 1. Resident Forum 2. Agenda Approval 3. Approval of Minutes (I1/13/01) (11/20/01) (I 1/20/01) 4. Recognition of ServiceJM:arcie Peach Consent Items 5. Approve Amendment to Ordinance 245, Inoperable Vehicles - Planning 6. Approve On-Sale Non-Intoxicating Liquor Licenserrasty Pizza - Clerk 7. Approve TimeSaver Off Site Secretarial Service Contract for 2002 - Administration 8. Accept Bid for Water Tank - Public Works 9. Approve PIR Fund Transfers - Finance 10. Waive Public Hearing/Adopt Assessment RolI/98-34/Chesterton Commons 3,, Addition & Cambridge Estates 2nd Addition (Block 3, Lots 2 & 3) - Engineering I I. Waive Public Hearing/Adopt Assessment RoI1/98-36/Chesterton Commons Nortb & Cambridge Estates 2nd Addition (Block I, Lots I, 2 & 3) -Engineering 12. Waive Public Hearing/Adopt Assessment RoIl/98-33/Cambridge Estates 2nd Addition & Chesterton Commons Nortb (Block 4, Lot I) - Engineering 13. Approve OrdinanceIWoodland Oaks/Street Name Change - Engineering 14. Accept Trail Easement/Outlot A - Creekhaven/Dettinger Pinewski, LLC. - Engineering 15. Order Plans & Specs/99-8/Drill Municipal Well #8 -Engineering 16. Appoint Insurance Agency Services Firm (Supplemental) - Finance Discussion Items 17. Anoka County - Cedar Creek Greenway Study/Phase II/Presentation - Administration 18. Assessments Service Contract/Anoka County, Continued -Finance 19. Commercial Development Request/Zoning Ordinance Amendment/Joe Brabent - Planning 20. Approve Final Plat/Prairie Acres - Planning 21. Review Development Proposal for 14220 Crosstown Blvd NW/Dave Harris - Planning 22. Approve Rezoning/R-I to R-4/Ashwood Estates - Planning 23. Approve Preliminary Plat/Ashwood Estates - Planning 24. Approve Final Plat/Ashwood Estates - Planning 25. Review Rural Residential Sketch Plan/Silver Meadows - Planning 26. Reconsider Acquisition of Tax Forfeit Property/Meadows of Round Lake - Clerk Staff Items 27. Reschedule January I, 2002 Council Meeting - Clerk Mayor/Council Payment of Claims Adjournment - REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - DECEMBER 4, 2001 TABLE OF CONTENTS AGENDA APPROVAL.................................................................. I APPROVAL OF MINUTES......................... ........................ ........... I RECOGNITION OF SERVICE/MARCIE PEACH. .... ..... ......... .... .......... 2 CONSENT AGENDA Approve Amendment to Ordinance 245- Inoperable Vehicles. . . . . ...... .. 2 Approve On-Sale Non-Intoxicating Liquor Licenseffasty Pizza.......... 2 Accept Bid For Water Tank..................................................... 2 Approve PIR Fund Transfer..................................................... 2 Waive Public Hearing/Adopt Assessment RoI1/98-34/Chesterton Commons 3'd Addn & Cambridge Estates 2nd Addition (Resolution 171-01) ...... 2 Waive Public Hearing/Adopt Assessment RolI/98-36/Chesterton Commons North and Cambridge Estates 2nd Addition (Block I, Lots 1,2,3) (Resolution 172-01). ....... ........ .... ...... .............. ......... ....... .... 2 Waive Public Hearing/Adopt Assessment RolI/98-33/Cambridge Estates 2nd Addition_&_ Chesterton Commons North (Block 4, Lot 1) (Resolution 173-01).... ...................... .................... .............. 2 Approve OrdinanceIWoodland Oaks/Street Name Change (See Ord. 212B).......................................................................... ... 2 Accept Trail Easement/Outlot A-Creekhaven/Dettinger Pinewski......... 2 Order Plans & Specs/99-8/Drill Municipal Well #9 (See Res. 174-01)... 2 Reconsider Acquisition of Tax Forfeit Property/Meadows of Round Lk.. 2 Reschedule January I, 2002 Council Meeting (Moved to 1-2-02)......... 2 APPROVE TIMES A VER OFF SITE SECRETARIAL SERVICE CONTRACT FOR 2002 Motion to approve contract.. .................. ....................... ............ 3 APPOINT INSURANCE AGENCY SERVICES FIRM Motion to appoint T. C. Field and Company.................................. 3 ANOKA COUNTY-CEDAR CREEK GREENWAY STUDY/PHASE III PRESENTATION.............................................................. ... 3 APPROVE ASSESSMENT SERVICES CONTRACT/ANOKA COUNTY Motion to approve contract with Anoka County.............................. 4 COMMERCIAL DEVELOPMENT REQUEST/ZONING ORDINANCE AMEND- MENT/JOE BRABANT Motion to not allow used car sales in Industrial District.. .. .......... .. .... . 5 APPROVE FINAL PLAT/PRAIRIE ACRES Motion to table.. ....................... .......... .................... .............. 5 REVIEW DEVELOPMENT PROPOSAL FOR 14220 CROSSTOWN............ 5 APPROVE REZONING/R-1 TO F-4/ASHWOOD ESTATES Motion to approve rezoning (Ordinance 8)............................. ........ 6 APPROVE PRELIMINARY PLAT/ASHWOOD ESTATES Motion to approve preliminary plat (Resolution 175-01)..................... 6 APPROVE FINAL PLAT/ASHWOOD ESTATES - Regular City Council Meeting December 4,2001- Table of Contents Page 2 Motion to approve final plat (Resolution 176-01).. ............................ 6 REVIEW RURAL RESIDENTIAL SKETCH PLAN/SILVER MEADOWS....... 6 MAYOR/COUNCIL INPUT High School Issues.... ..................... ......................................... 7 Sports Complex.................... .................... ......................... ..... 7 Snow Plowing................................................. ....................... 7 EDA Meeting (Motion to reschedule to 5:45 pm).............................. 7 PAYMENT OF CLAIMS..... ........ ............. ... ...... ......... ..... .................. 7 ADJOURNMENT............................. ............ ...... ............................ 7 - - CITY of ANDOVER REGULAR ANDOVER CITY COUNCIL MEETING -DECEMBER 4, 2001 MINUTES The Regular Bi-Monthly Meeting ofthe Andover City Council was called to order by Mayor Mike Gamache at 7:00 pm, Tuesday, December 4,2001 at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers Present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude Councilmembers Absent: None Also Present: City Administrator, John Erar City Attorney, William Hawkins City Engineer, Scott Erickson City Finance Director, Jim Dickinson City Planner, Courtney Bednarz Others RESIDENT FORUM No public appeared for this item. AGENDA APPROVAL Add to agenda supplemental items #5, Amendment to Ordinance 245, Inoperable Vehicles; Item #16, Appoint Insurance Agency Services Firm. Remove from Consent Items for discussion Item #7, Approve TÍmeSaver Off Site Secretarial Service Contract for 2002 and Itern #16, Appoint Insurance Agency Services Firm. Remove from Discussion Items and add to Consent Items, Item #26, Reconsider Acquisition of Tax Forfeit Property/Meadows of Round Lake. Remove from StaffItems, Item #27 and add to Consent Items. Motion by Trude, seconded by Knight to approve the agenda as amended. Motion carried unanimously. APPROVAL OF MINUTES November 20,2001, Regular Council Meeting. Correct as written. November 20,2001, Special Closed Meeting. Correct as written. Motion by Jacobson, Seconded by Orttel to approve the minutes of the Regular Council Meeting of November 20,2001 and the Special Closed Meeting of November 20,2001. Motion carried on a 4-yes, I-present (Orttel) vote. November 13,2001, Special Council Workshop. Correct as written. .-...-~ ' r - - -, . - Regular City Council Meeting December 4, 2001 - Minutes Page 2 (Approval of Minutes, Cont.) Motion by Jacobson, seconded by Knight to approve the minutes of November 13,2001 as written. Motion carried unanimously. RECOGNITION OF SERVICE/MARCIE PEACH Mayor Gamache presented Ms. Peach a plaque in recognition of almost 25 years of service, thanking her for her hard work and steadiness, noting that the Council will miss her. Councilmember Orttel presented Ms. Peach with a gift from the Council and staff stating that her professionalism will be missed. The Council extended their appreciation to Ms. Peach for her years of service to the city, CONSENT ITEMS Item 5 Approve Amendment to Qrdinance 245-Inoperable Vehicles Item 6 Approve On-Sale Non-Intoxicating Liquor Licenseffasty Pizza Item 8 Accept Bid for Water Tank Item 9 Approve PIR Fund Transfer Item 10 Waive Public Hearing/Adopt Assessment RolI/98-34/Chesterton Commons 3rd Addition & Cambridge Estates 2nd Addition (Block 3, Lots 2& 3) (See Resolution R17l-0l) Item 11 Waive Public Hearing/Adopt Assessment RolI/98-36/Chesterton Commons North and Cambridge Estates 2nd Addition (Block 1, Lots 1,2 & 3) (See Resolution RI72-01) Item 12. Waive Public Hearing/Adopt Assessment RolI/98-33/Cambridge Estates 2nd Addition & Chesterton Commons North (Block 4, Lot I)(See Resolution RI73-01) Item 13 Approve OrdinanceIWoodland Oaks/Street Name Change (See Ordinance 212B) Item 14 Accept Trail Easement/Outlot A-Creekhaven/Dettinger Pinewski, LLC Item 15 Order Plans & Specs/99-8/Drill Municipal Well #9 (See R174-01) Item 26 Reconsider Acquisition of Tax Forfeit Property/Meadows of Round Lake Item 27 Reschedule January 1, 2002 Council Meeting (Moved to January 2,2002) Motion by Trude, seconded by Jacobson to approve the consent items as read. Motion carried unanimously. - Regular City Council Meeting December 4, 2001 - Minutes Page 3 APPROVE TIMESA VER OFF SITE SECRETARIAL SERVICE CONTRACT FOR 1001 Councilmember Trude requested that the same person take all minutes ofthe Council meetings. The Clerk noted that one person generally takes all the minutes ofthe Council meetings and that one person does the Park Commission and one does the Planning Commission meetings. TimeSaver also has contracts with the cities of Coon Rapids, Anoka, Champlin and Ramsey. Motion by Trude, seconded by Orttel to approve the TimeSaver Off-Site Secretarial Service Contract for 2002. Motion carried unanimously. APPOINT INSURANCE AGENCY SERVICES FIRM Finance Director Jim Dickinson explained that five PIPposals were received and he, along with the City Clerk and Human Resources Manager interviewed all firms. Factors considered were qualifications of the firm and the personnel who will be assigned to our account, reputation of the firm, ability to communicate with city staff, ability to work with the League of Minnesota Cities Insurance Trust and the services the firm can provide. T. F Fields, specifically Mark Lenz, is the recommended firm. We will continue on a commission basis for 2002 and move to a fee for service basis. Motion by Jacobson, seconded by Knight to appoint T. C. Field & Company as the city's insurance agency services firm. Motion carried on a 4-yes, I-abstain (Orttel) vote. Councilmember Orttel noted that he abstained as he works in the insurance industry and knows some ofthe agents interviewed. ANOKA COUNTY - CEDAR CREEK GREENWAY STUDYIPHASE II/PRESENTATION Jon V onDeLinde, County Parks Director explained that in 1998 the County Board adopted a Comprehensive Park Plan for the county. A key area that stood out consists of approximately 9000 acres, most of which is in Oak Grove but some is in Andover. The County worked with the University of Minnesota. A $25,000 grant was received ITom the DNR which will be matched by Anoka County. A task force looked at the Cedar Creek Corridor and that study was completed in 2000. The plan was approved and adopted in June of2000. Phase II of the study is now beginning. Jeff Perry, Anoka County Natural Resource Specialist noted that as part of Phase II, there will be public input consisting of public education meetings, communications via newspapers, and cable TV. The selection criteria is based on educational value, - Regular City Council Meeting December 4,2001 - Minutes Page 4 (Cedar Creek Greenway Study, cont.) recreational value and agricultural preservation. Landowner contact is very important to the project. It is not the intent to create another public park. Councilmember Jacobson asked why there is no fee to use Bunker Hills Park in the winter but there is in the summer. Mr. VonDeLinde explained that a vehicle permit is required for users of the park. Because there is no attendant in the winter, a volunteer pay box is used if a person doesn't have a permit. Councilmember Trude noted that the city will put an article in the city newsletter regarding the Greenway Study. She then asked what has happened to Bunker Lake. Mr. V onDeLinde explained that the reason there is very little water in the lake is that it is a temporary drop in the aquifer and not a result of development. There is nothing abnormal going on. Councilmember Trude also noted that there is a lot of poison ivy in Bunker Hills Park. Mr. Perry explained that they try to control it in highly used area5;-however, it is a native plant. Councilmember Trude questioned the aquatic facilities in the park. Mr. V onDeLinde noted that they have retained a design firm to do a study. They toured other metro aquatic centers and are now going to work on project goals. Todd Haas of the City of Andover is a member of the design team. Concept planning will be done during January with public meetings including focus groups of teens and families to be held in February. Construction documents should be ready in Mayor June with construction in mid to late September. The project should be finished in June 2003. The revamped aquatic center will have slides, picnic shelters, concessions, etc. They have a 1.8 million dollar budget. APPROVE ASSESSMENT SERVICES CONTRACTIANOKA COUNTY, CONT. Mr. Dickinson noted that our current contract will expire on January 15, 2002. The proposed agreement is for an additional six years and he recommends the city continue to use the county as the city assessor. Mr. Dickinson introduced Jeanine Hebert, Anoka County Assessor. Ms. Hebert explained that it takes 1.65 people to do the assessing. She supervises the supervisor of the employees who do the actual assessing. They do a geographical quartile review of the city. They also do any construction that adds value to the property. They are seeing significant increases in the value of homes and she noted that limited market values in 2003 will increase by 10%. She suggested that an article be written for the newsletter regarding the assessing. Motion by Jacobson, seconded by Knight to approve the assessment services contract with Anoka County. Motion carried unanimously. · Regular City Council Meeting December 4,2001 - Minutes Page 5 COMMERCIAL DEVELOPMENT REQUEST/ZONING ORDINANCE AMENDMENT/JOE BRABANT City Planner Courtney Bednarz explained that Mr. Brabant is interested in leasing space in Westview Industrial Park for the purpose of selling a limited number of used cars. The property is zoned Industrial which does not allow used auto sales. They are allowed in the General Business districts by Special Use. Joe Brabant noted that at the present time most of his business is done using other people's dealer licenses and he would like to obtain his own as he is in partnership with 4 other people in Ramsey and he doesn't share their philosophy. In order to obtain a dealer license he needs to have an area with space for 5 vehicles, insurance and an office. The consensus of the council was not to allow this use in an Industrial district. - Motion by Jacobson, seconded by Trude to move to not allow this use. Discussion: Mayor Gamache asked why a car lot is not allowed in an Industrial District. Mr. Bednarz explained that communities like to keep that use in a commercial district. Vote on Motion: Carried unanimously. APPROVE FINAL PLATIPRAIRIE ACRES Motion by Jacobson, seconded by Trude to table this item until more information is received ITom the developer noting that the developer has submitted a letter requesting more time. Motion carried unanimously. REVIEW DEVELOPMENT PROPOSAL FOR 14110 CROSSTOWN BLVD. NWIDA VE HARRIS Mr. Bednarz explained that the site in question is on Crosstown Boulevard, currently owned by Rademacher Companies and holds a Special Use Permit for a service station and related retail development. Dave Harris is interested in pursuing a townhome development on this site. Dave Harris, Creekside Homes noted that they are presently constructing an 8 unit townhome development on 138th and Crosstown. The city placed a moratorium on townhome development after he had negotiated a purchase agreement with Mr. Rademacher for the property on l42nd and Crosstown. The property is 4 acres in size and he is proposing 38-39 units to make it economically feasible. - Regular City Council Meeting December 4,2001 - Minutes Page 6 (Development Proposal, cont.) Councilmember Oertel suggested that Mr. Harris facilitate a neighborhood meeting to see what the neighbors would like to see in that area as the people he has spoken to are not interested in a store in that location. Councilmember Jacobson stated that he would like to see residential in that spot but the proposed density is too high. Mr. Harris noted that he has to close on this deal on May 31 st. He would not want to build a project where density became a factor and doesn't want to have something that isn't marketable. City Administrator John Erar noted that to pull one property out of the study might prove to be a challenge. This property has been appraised as a commercial site. He explained that Mr, Harris is not only asking for a rezoning but also financial support of some type from the city. Councilmember Orttel noted that the city has not participated in any projects before. Mr. Erar also noted that once our Comprehensive Plan is approved, the multi-family moratorium will be lifted. Mr. Harris agreed to have a neighborhood meeting if staff can provide him with a list of the property owners in the surrounding area. APPROVE REZONING/R-l to R-4/ASHWOOD ESTATES APPROVE PRELIMINARY PLAT/ASHWOOD ESTATES APPROVE FINAL PLAT/ASHWOOD ESTATES Mr. Bednarz explained that this is an R-l property that needs to be rezoned to R-4 for the project of Ashwood Estates. The utilities were previously installed. Motion by Orttel, seconded by Jacobson to approve the rezoning from R-l to R-4 for Ashwood Estates (See Ordinance No.8 Amendment), Preliminary Plat of Ashwood Estates (See Resolution RI75-0l), and Final Plat of Ashwood Estates (See Resolution RI76-01). Motion carried unanimously. REVIEW RURAL RESIDENTIAL SKETCH PLAN/SILVER MEADOWS Mr. Bednarz explained that this is a 40 acre parcel with a significant amount of wetland area on the west side of Verdin Street north of 161 sl A venue that is proposed to be platted into 8 lots with 5 variances being required. The Planning Commission has recommended that the streets be connected to eliminate one of the cul-de-sacs and to maximize the buildable area of Lots 4,5, and 6 of Block 1. The Park Commission has indicated that a trail should be provided to connect this development to the city park to the northwest. Robert Whitney, 2520 - I 66'h Avenue NW noted his concern is the fact that at the present time the water table is down and this will cause problems for the lots to the west. He --.---0 · Regular City Council Meeting December 4, 2001 - Minutes Page 7 (Silver Meadows, cont.) noted that this sununer he could not walk across that area without getting water to his ankles and in the 90's there was 6-10" of water there. Discussion was on the trail issue with the developer noting that the ordinance says that they can allow for 5 foot pedestrian walkways in a non-sewered area. No further comments were offered. MAYOR/COUNCIL INPUT High School Issues: Mayor Gamache requested a map showing a 2 mile radius around each school in the city as the School Board has proposed that students may have to walk to school if they live within a 2 mile radius. He also noted that he and the Mayors of Ramsey and Anoka will be attending the next school Qoard rneeting regarding concerns over the rumors that the Andover High School may not open in the fall. Sports Complex: Councilmember Knight noted that the task force would like to meet with the council regarding the school issue and comments that were made at a Park Commission meeting. Snow Plowing: Councilmember Jacobson asked how the plowing went after our first big snowfall. Mr. Erar noted that it went very well. He also noted that the city's snow plowing policy will be put on the website. EDA Meeting: Mr. Erar asked Council if the EDA Meeting could begin at 5:45 pm rather than 6:00 as there are quite a few items to discuss. Council agreed. Motion by Orttel, seconded by Knight to reschedule the EDA meeting of December 18, 2001 to 5:45 pm. Motion carried. PA YMENT OF CLAIMS Motion by Knight, seconded by Jacobson to approve the claims. Motion carried. Motion by Orttel, seconded by Trude to adjourn. Motion carried unanimously. Meeting adjourned at 9:40 pm. Respectfully submitted, !LL,- ¿J..LV Vicki Volk, City Clerk - -- - 0_-'"