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Home My WebLink AboutCC December 18, 2001 CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US Regular City Council Meeting - Tuesday, December 18,2001 Call to Order - Following Economic Development Authority Meeting scheduled at 5:45 p.m. 1. Resident Forum 2. Agenda Approval 3. Approval of Minutes (11/29.01) (12/4/01) (12/11/01) Consent Items 4. Accept Petition/OI-32/1350 Bunker Lake Boulevard NW/SS & WM- Engineering 5. Approve Cost-of-Living Adjustment for Non-Represented Employees - Administration 6. Approval of Collective Bargaining Agreement/Public Works - Administration 7. Adopt Reimbursement ResolutionIW ater Treatment Plant Project Resolution - Finance 8. Approve Transfer and Closing of 1999 G.O. Equipment Certificates Capital Project Fund - Finance 9. Approve LMCIT Liability Coverage - Finance 10. Approve Final Plat/Prairie Acres - Planning 11. Approval of 2002 Anoka County Sheriff Contract - Administration Discussion Items 12. Receive Anoka County Sheriff Department Monthly Report - Sheriff 13. Adopt City of Andover 2002 Budget & Certify 2002 Property Tax Levy - Finance 14. Consider CDBG Projects/ Anoka County - Planning 15. Approve 2002-2006 Capital Improvement Plan - Administration 16. Adopt Ordinance No. 260 Setting City Fees for 2002 - Clerk 17. Public Communications - Acknowledge 2020 Comprehensive Plan Resolution Requirements - Administration 18. Consider Planning Commission Recommendation/Ultralight Resident Concerns - Planning Staff Items 19. Schedule Council Workshop to Discuss Water Treatment Plant Options and Issues/99-l5 - Engineering 20. Select Joint Council Workshop Dates/Sports Complex Task Force -Administration Mayor/Council Payment of Claims Adjournment REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - DECEMBER 18, 2001 TABLE OF CONTENTS RESIDENT FORUM ................................................................................................................. 1 AGENDA APPROV AL.............................................................................................................2 APPROVAL OF MINUTES......................................................................................................2 CONSENT ITEMS Resolution RI78-01 approving Petition/OI-32/1350 Bunker Lake Boulevard NW/SS & WM ............................................................................................... 2 Resolution RI79-01 approving Cost-of-Living Adjustment for Non-Represented Employees ......... ............. ....................................................... ....... ....... 2 Approval of Collective Bargaining AgreementlPublic Works ............................................ 2 Resolution RI80-01 adopting Reimbursement Resolution/Water Treatment Plant Project ..................................................................................................2 Approve Transfer and Closing of 1999 G.O. Equipment Certificates - Capital Project Fund ..............................................................................................,........2 Approve LMCIT Liability Coverage to not waive the monetary limits on tort liability established by Minnesota Statutes 466.04 .................................................. 2 Resolution R18I-OI approving Final PlatlPrairie Acres...................................................... 2 APPROVAL OF 2002 ANOKA COUNTY SHERIFF CONTRACT ....................................... 3 RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT................ 3 Received... .............. ........................................................................................................ ....... 3 ADOPT CITY OF ANDOVER 2002 BUDGET & CERTIFY 2002 PROPERTY TAX LEVY Resolution R182-01 to ..adopt.............................................................................................. 4 CONSIDER CDBG PROJECTS/ANOKA COUNTY Considered .................................................................... ................................................. ....... 4 2002-2006 CAPITAL IMPROVEMENT PLAN Motion to approve............... .................................................................................... ....... ....... 8 ORDINANCE NO. 260 SETTING CITY FEES FOR 2002 Ordinance No. 260 to set fees ...............................................................................................9 PUBLIC COMMUNICATIONS-ACKNOWLEDGE 2020 COMPREHENSIVE PLAN RESOLUTION REQUIREMENTS Received.................................................... ............... ................... ................................... ....... 10 PLANNING COMMISSION RECOMMENDATIONS ULTRALIGHT RESIDENT CONCERNS Considered............................................................................................................................ 15 AZTEC ESTATES PRELIMINARY PLAT EXTENSION REQUEST/HARSTAD HILLS, INC. ....................................................................................... 11 DISCUSS SCHOOL DISTRICT CORRESPONDENCE ......................................................... 11 SCHEDULE COUNCIL WORKSHOP TO DISCUSS WATER TREATMENT PLANT OPTIONS AND ISSUES/99-15 .................................................... 12 SELECT JOINT COUNCIL WORKSHOP DATES/SPORTS COMPLEX TASK FORCE ..................................................................................................12 - .--. - Regular Andover City Council Meeting Minutes - December 18. 2001 Table of Contents Page ii MAYOR/COUNCIL INPUT School Board Issues ................ ..... ........................................... ........................................ ...... 12 Codification of Ordinances ...... ........................... ........................................................... ....... 12 Letter ITom Meadowood Resident ........................................................................................ 12 APPROVAL OF CLAIMS ........................................................................................................ 12 ADJOURNMENT...................................................................................................................... 12 - CITY of ANDOVER. REGULAR ANDOVER CITY COUNCIL MEETING - DECEMBER 18, 2001 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, December 18, 2001, 7:05 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude Councilmember absent: None Also present: . City Attorney, William Hawkins City Engineer, Scott Erickson City Finance Director, Jim Dickinson City Planner, Courtney Bednarz - City Administrator, John Erar Others RESIDENT FORUM Charlie Veiman. 13646 Crooked Lake Boulevard - commented on the exceptional work done by the City Council. Frank Kellogg. 15120 Zilla Street - stated his concern about the budget cuts being considered by the school district due to the failed referendum. He noted that about 2,000 Andover residents voted to support the school referendum because they care about education and transportation issues. He stated that his property taxes will decrease in 2002 and offered that dollar difference to be used towards an effort to assure safe transportation and the timely opening of the new high school as promised. He pledged a contribution of at least $1,000 towards this fund raising effort to meet the school district budget shortfall and encouraged other residents to do likewise. Mr. Kellogg asked the City Council to take action to research whether his suggestion is applicable or has merit. Mayor Gamache reviewed the meeting held with the school board and stated his understanding was that they had indicated they would wait to determine budget cuts until after a resident meeting scheduled in January. Councilmember Knight stated he does not agree with a budget cut to transportation, which could place school children at risk. Councilmember Orttel suggested the City lobby the State Legislature to go back to the one-mile restriction for children to walk to school. Currently it is set at two miles. ..-.- T- . . . Regular Andover City Council Meeting Minutes - December 18, 2001 Page 2 Councilmember Knight stated that while there are other issues related to the school district budget, perhaps the Council should advise the school board of its concern. Council decided to add this item to the agenda for further discussion. AGENDA APPROVAL Add Item 18a, (Discuss School District Correspondence) and Item 18b, (Aztec Estates Preliminary Plat Extension Request/Harstad Hills, Inc.). Remove £Tom Consent Items for discussion Item II, (Approval 0[2002 Anoka County Sheriff Contract). MOTION by Trude, Seconded by Jacobson, to approve the Agenda as amended above. Motion carried unanimously. - APPROVAL OF MINUTES November 29, 2001, Special Workshop Meeting: Correct as written. December 4, 2001, Regular Meeting: Correct as written. December 11, 2001, Special Workshop Meeting: Correct as written MOTION by Trude, Seconded by Jacobson, to approve of Minutes as indicated above. Motion carried unanimously. CONSENT ITEMS Item 4 Approve Petition/01-32/1350 Bunker Lake Boulevard NW/SS & WM (See Resolution RI78-01) Item 5 Approve Cost-of-Living Adjustment for Non-Represented Employees (See Resolution RI79-01) Item 6 Approval of Collective Bargaining AgreementlPublic Works Item 7 Adopt Reimbursement Resolution/Water Treatment Plant Project Resolution (See Resolution RI80-01) Item 8 Approve Transfer and Closing of 1999 G.O. Equipment Certificates Capital Project Fund Item 9 Approve LMCIT Liability Coverage Item 10 Approve Final PlatIPrairie Acres (See Resolution R181-01) MOTION by Trude, Seconded by Jacobson, approval of the Consent Agenda as read. Motion carried unanimously. - Regular Andover City Council Meeting Minutes - December 18, 2001 Page 3 APPROVAL OF 2002 ANOKA COUNTY SHERIFF CONTRACT Councilmember Trude noted the fourth bullet point of the contract requires a school liaison officer who could be assigned to patrol or other activities. To assure greater safety, she suggested the liaison officer be used to direct traffic in front of the elementary school if the school district increases walk zones since traffic will increase with parents dropping off their children. Chief Deputy Andersohn stated the recognized role of the liaison officer is to provide for public safety to the high school but he is unsure if that would include the luxury to patrol traffic at the Andover Elementary School. He reviewed the high school activities handled by the liaison officer. Councilmember Trude stated staff is developing maps to identify areas where children will be walking and high traffic streets that must be crossed. She requested Chief Deputy Andersohn review that information and provide his viewpoint on the safety aspect of those pedestrian travel paths. Chief Deputy Andersohn stated he would review that information and provide his input. Mr. Erar stated the contract does allow the Sheriffs Department to have flexibility to enforce traffic issues and he is sure they will be responsive to those concerns. Moved by Trude, Seconded by Orttel, to approve the 2002 Law Enforcement Contract. Motion passed unanimously. RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT Captain Dave King, Anoka County Sheriffs Department, provided an update on law enforcement activities occurring within Andover during the month of November. Mr. Erar noted radio calls and incident reports have increased significantly. Captain King stated they see increases every year, maybe due to population growth. Councilmember Jacobson noted the number of burglaries has doubled and asked if there are areas of the City that experience a higher incident of burglary. Captain King stated he is unable to determine if the burglaries are concentrated in one area based on the information before him tonight, but will research that issue to determine if there is a pattern and report back. Chief Deputy Andersohn stated they will prepare an educational article on crime prevention for the next City newsletter. - Regular Andover City Council Meeting Minutes - December J 8, 200 J Page 4 ADOPT CITY OF ANDOVER 2002 BUDGET & CERTIFY 2002 PROPERTY TAX LEVY Mr. Dickinson presented the 2002 Budget which proposed total revenues of $23,168,290 and total expenditures of $28,284,207. The 2002 Budget proposes a total property tax levy of $5,626,477 of which, $4,883,623 is subject to the State imposed levy limitation of $4,998,643 and $742,854 is classified as a special levy for the payment of debt, the payment of bonds of another local unit of government and PERA employer contribution increases. Mr. Dickinson noted the proposed tax levy is $115,020 below the State imposed levy limit. He reviewed the breakdown of the general fund levy. Councilmember Knight emphasized the City of Andover is not levying to the maximum that is allowed. Mr. Dickinson confirmed that is correct. Councilmember Trude noted the City collects money to build roads for new developments which is then repaid by the developer, not taxpayers, to the City. - Mr. Dickinson stated the budget information and a budget message ÍÌ'om the City Administrator are available on the Andover web site. He displayed a graphic depicting the impact of how taxes are spread due to legislative action. Mr. Dickinson noted that Andover maintains very prudent budget fund balances that reflect conservative levels. He noted the total market value of Andover increased 12.7% ÍÌ'om 20001 to 2002 but the tax capacity value decreased 17.2%. Mr. Dickinson reviewed property tax comparisons for an average residential property and commercial property, noting that in both cases the payable tax is reduced. Councilmember Trude noted if the property owner does not believe their home valuation is accurate, they can contact the County to protest. Mr. Dickinson stated information will be included in the newsletter to inform residents ofthat process. Mayor Gamache thanked staff for their hard work on the budget and noted there may be future cuts of State aids. MOTION by Jacobson, Seconded by Knight, to approve Item No. 13 (Adopt City of Andover 2002 Budget and Certify 2002 Property Tax Levy - See Resolution RI82-01). Motion carried unanimously. CONSIDER CDBG PROJECTS/ANOKA COUNTY Mr. Bednarz noted that Anoka County administers the CDBG program and Andover may apply for up to $300,000 in grant assistance. He reviewed eligible activities and how the grants are awarded through a competitive process. Councilmember Trude suggested the list be submitted to see what is approved. Mr. Bednarz recommended the City apply for the entire $300,000 for which it is eligible. - Regular Andover City Council Meeting Minutes - December 18, 2001 Page 5 The Council discussed potential projects including the community center and completion of the Comprehensive Plan. Mr. Bednarz stated it is hoped the Comprehensive Plan will be completed with CDBG funds received last year. Mr. Erar requested the Council identifY the projects it supports and allow staff discretion to submit the grant application. He asked the Council if it had additional priorities beyond those listed in the staff report. Councilmember Trude suggested funds be requested to cover the cost of some of the water and sewer studies that were done. In addition, transportation/youth protection is another priority. Mayor Gamache stated his support for continuing the neighborhood rehabilitation program. Mr. Erar noted the City will be involved in a transportation plan study which would be a project with merit for CDBG funding. He suggested staff provide more detailed information on potential CDBG projects and level of funding at the first meeting in January for Council refinement and approval. Motion by Knight, Seconded by Jacobson, to revise the agenda to next consider Item 18 due to residents in the audience. Motion carried unanimously. CONSIDER PLANNING COMMISSION RECOMMENDATIONIULTRALlGHT RESIDENT CONCERNS Mr. Bednarz explained that a rural property also used for recreational flying of ultralights is located to the northeast of Prairie Road and Andover Boulevard. He stated the Planning Commission held two public hearings and advised of the concerns expressed that pilots were flying too close to the homes and the facility was used for training so the use was greater than the neighborhood should be subjected to. Another concern was the noise of these vehicles which impacted the enjoyment of residents of their properties. Mr. Bednarz noted the landowner had committed he would keep a tighter rein on who had the ability to use the site as it was at a higher level than he wanted too. He noted the regulations that presently exist for the use of these vehicles and, in particular, regulations that deal with congested areas. Mr. Bednarz stated it is the contention that the residential areas being impacted are congested areas which should not be impacted. He advised the FAA inspected the area and determined that the residential neighborhood to the east does constitute a congested area which means the ultralights should not fly over those houses or any n;:ighborhoods made up of 2.5-acre lots. Mr. Bednarz noted this process has resulted in a lot of education about the use of ultralight vehicles, He stated the City does need to conduct a sound test to detennine if the local ordinance is being violated. If that is the case, activity should not be allowed. · Regular Andover City Council Meeting Minutes - December 18, 2001 Page 6 Mr. Bednarz stated the Planning Commission recommendation is that the Council should not have a local ordinance specifically for ultralights at this time but does recommend several conditions relating to distribution of maps to pilots, mufflers to reduce the noise emitted, preparation of a site map indicating areas for take off and landing, property owner permission to operate, and other measures deemed appropriate by Mn/DOT Department of Aeronautics based on their review of the site and surrounding areas. In response to Councilmember Orttel, Mr. Bednarz stated he will view the site in the spring when activity increases. Councilmember Orttel noted some of the conditions regulate issues that need to be done by the property owner and asked if a time limit is set for these conditions to be completed. Mr. Bednarz stated a deadline was not set. Councilmember Trude stated the airplanes may want to take off to the east or north but she has received telephone calls from residents in both of those areas. She noted this site is surrounded by residential neighborhoods so it is not an ideal location for this activity. Councilmember Jacobson stated he also received telephone calls and pointed out that once the plane takes off, the FAA has control. Since the City's control is with the location of the site, he suggested that a conditional use permit or special use permit be required for this activity since it would allow time for input from both sides. In addition, it would allow the City the ability to place reasonable conditions on the field. Councilmember Jacobson indicated support for minimal restrictions and reasonable expectations, and to assure nearby residents know what is going on and have the ability to provide input. Councilmember Knight noted that much of the site is plowed and the neighborhood areas that petitioned with objections are directly under the flight path. He questioned whether this site is suitable for this use. Councilmember Trude noted some of the sample ordinances require proof of liability insurance and asked if that should also be included in an ordinance. Mr. Erar asked if this should be incorporated in the zoning ordinance update which will occur within the next six months. Councilmember Trude stated she believes that six months is too long of a delay. Mr. Erar stated a zoning ordinance amendment to require a conditional use permit could be presented within the next 30 days. Dave Beckstrom, 16135 Vintage Street NW, stated direction is not an issue since they can take off from a five-acre site. He noted that many residents who had nothing to gain spoke in support of the ultralight use. Mr. Beckstrom stated once the issue of congested areas was learned, he and other ultralight users agreed with rules for use of this site so an ordinance was not needed. He suggested the optimum solution is to allow them to work out these issues by themselves, Mr, Beckstrom noted that they can take off in Ham Lake and still fly over Andover if they avoid identified congested areas. - Regular Andover City Council Meeting Minutes - December 18. 2001 Page 7 Councilmember Knight asked if the impacted residents should not have the ability to state their opinion and provide input. Mr. Beckstrom stated he believes they should have that ability but he believes there are solutions such as flying at a higher altitude and installing improved mufflers. Councilmember Knight noted the City has a petition signed by 20 residents that object and believe they are impacted. Councilmember Orttel noted the obj ections stated by the residents all deal with areas regulated by the FAA. Mr. Bednarz stated the City could utilize Mike Lewis of the Department of Transportation who has years of experience. He advised of the issues that would be addressed in the ordinance to regulate the site. Councilmember Orttel noted the ordinance would restrict where the site can be placed. Mr. Beckstrom questioned the wisdom of spending additional resources on this issue without first conducting a noise study since it appears the majority of concerns relate to noise. He stated - his support for the Plarming Commission's recommendation and to allow the pilots to work together to address concerns. Councilmember Trude stated she does not want this large area of residents to be stressed about this issue and noted the Council, as elected officials, are charged with the responsibility to listen to and address their concerns. Mr. Beckstrom explained that grass is needed for takeoffs and landings so he doubts this field will see much use until June. He explained that Mr. Lewis will be facilitating meetings to resolve the concerns expressed and they will draft a list of regulations as a team which would then be presented to the Council. Adam Winanzyk, 14942 Evergreen Street NW, stated he does not believe this is an appropriate location for an airfield due to the nearby residential neighborhood. He noted a City map shows that about 90 percent of the City is already developed more densely than his neighborhood. He expressed concern that it may take a month or longer for the FAA to respond to a complaint. Mr. Winanzyk stated he would support the need for a conditional use permit where regulations can be placed to assure it is not near a neighborhood. A resident of Andover Boulevard noted that some cities require a certificate of insurance in the event of an accident. He suggested this also be a requirement in Andover Mr. Bednarz suggested criteria be drafted that must be met (operations plan, certificate of insurance) rather than regulating through an ordinance. Mayor Gamache asked what regulations the Council would like to add to the list of five recommended by the Planning Commission. Councilmember Jacobson stated some means to regulate the site is needed. . Regular Andover City Council Meeting Minutes - December 18, 2001 Page 8 Councilmember Knight stated interaction with the neighborhood is needed to assure resolution to their concerns. Councilmember Orttel noted that once this area receives utilities, it will develop and no longer be available for ultralight use. He also noted that the FAA has indicated they cannot fly over the area where the majority of complaints were from. Jack McKelvey, 2043 - 158th Avenue, suggested that an ordinance will not resolve the problem since ultralights can take off from Ham Lake and fly over Andover. He suggested a better solution is to allow Mr. Beckstrom to work with the City and neighbors to resolve the issues. He noted that through this process, the ultralight pilots have learned a lot about what the regulations are. Councilmember Trude suggested the FAA be asked to review a map of Andover to determine what areas areopen for ultralight use. She noted that the sod fields are about the only open areas. Councilmember Knight noted that this is an Andover problem so the Council needs to decide if it should be regulated. However, the City must also rely on the good judgment of the ultralight pilots which he does not believe has been the case in this area. Councilmember Jacobson suggested staff work on this issue and return with a recommendation. He stated he does not support banning ultralights but if there are no rules or regulations, the City has no ability for enforcement. Councilmember Orttel noted that out of hundreds of letters being sent out for the public hearing notice, only about 20 residents signed the petition. He pointed out that the FAA has now indicated they cannot fly over congested areas, which is the area of complaints. Mr. Beckstrom reiterated they are willing to work with Mike Lewis, the City, and neighborhood to address the concerns expressed and develop rules. He suggested that very few are in attendance tonight because they supported the recommendation of the Planning Commission. Mr. Erar reviewed the issues that the Council has indicated should be addressed and suggested staff be allowed the discretion to draft language to address the mechanism to assure those outcomes. APPROVE 2002-2006 CAPITAL IMPROVEMENT PLAN Mr. Erar noted the Council has reviewed the proposed 2002-2006 Capital Improvement Plan (CIP) over the course of the last several weeks and held two workshops to consider proposed projects. Council is requested to adopt the proposed plan, along with the CIP project authorization schedule that specifies the approval process for each proposed project. Once approved, Council will receive a final version of the approved 2002-2006 CIP. Regular Andover City Council Meeting Minutes - December 18. 2001 Page 9 Councilmember Jacobson left the meeting at 9:39 p.m. CounciJmember Trude reviewed the list of proposed park improvements. MOTION by Knight, Seconded by Trude, to approve Item No. IS (2002-2006 Capital Improvement Plan and project authorization schedule). Motion carried on a 4 - yes (Orttel, Trude, Gamache, Knight), 1 - absent (Jacobson) vote. Councilmember Jacobson retuned at 9:42 p.m. ADOPT ORDINANCE NO. 260 SETTING CITY FEES FOR 2002 Mr. Erar presented the revised fee schedule, noting it must be amended by ordinance. Councilmember Jacobson noted the sanitary sewer lift station connection fee with three subdivisions each having a different cost factor. He asked if an apartment contained on one lot would be charged a per unit fee rather than a per lot fee. Mr. Erickson explained that a different factor would be charged to Grey Oaks since it is based on a SAC unit. He agreed that the term "per unit" would be more accurate so staff will make that change. CounciJmember Jacobson noted that he has a connection with Connexus Energy so there may be a conflict but he has a question about trench inspection fees. He noted that some firms joint trench and have the same inspection. Councilmember Jacobson explained that he is concerned that the City is charging more for utilities that don't joint trench, or more than is needed to administer the permit. Mr. Erickson explained that Andover is using the same fee structure to administer the right-of- way ordinance as is being used by other communities. However, staff will review the fees being charged compared to the City's costs after there is some history on this activity. He explained that the average per lot fee takes into consideration joint trench situations where each utility is not charged a separate rate for inspection. Councilmember Orttel asked if the sewer usage rates for Area A and Area B are to be phased out. Mr. Dickinson stated both areas are charged the same rate so that could be consolidated. Mr. Erar stated the draft ordinance has taken Andover to a new level with investigating fees and the level of thoroughness is more than done in past years. He stated that should a fee level be challenged, the City is in a better position than in years past to defend it. - Regular Andover City Council Meeting Minutes - December 18, 2001 Page 10 Mayor Gamache noted the park ballfield usage fee for tournaments is recommended at a 3% Increase. Park and Recreation Commissioner Jim Lindahl stated they did recommend a fee increase for field use. He stated they also recommended striking the no field maintenance fee. The Council discussed the difference between the tournament fee and field usage fee. Mr. Erar stated removing the "no field maintenance" option was recommended earlier in the year. City staff did not see a problem with allowing that option from an operational standpoint. Mr. Erar noted it allows a more affordable use ofthe public fields. Councilmember Knight noted the comment in the Park Commission minutes that the City should capture some of the proceeds if the tournament is making money. Mr. Hawkins stated this is more of a rental situation than a fee for service. -~ Motion by Orttel, Seconded by Trude, to approve Item No. 16 as amended on page 10 to indicate sewer connection is based on a "per unit" rather than "per lot" basis (See Ordinance No. 260 - An Ordinance Establishing Permit Fees, Service Charges, and Various Other Fees to be collected by the City of Andover). Councilmember Trude asked staff to closely monitor the use of the City's equipment for field maintenance to assure there is no damage. Mr. Erar pointed out that a deposit is required for damage to the City's equipment. Councilmember Trude suggested that deposit also be required should the field be damaged. Mr. Erar stated the deposit would apply to both types of damage. Motion carried unanimously. PUBLIC COMMUNICATIONS - ACKNOWLEDGE 2020 COMPREHENSIVE PLAN RESOLUTION REQUIREMENTS Mr. Erar noted that at the December 6,2001 Council workshop, Council reviewed and adopted a resolution agreeing to commit to certain land use control actions that would bring the City's 2020 Comprehensive Plan into conformance with Metropolitan Council planning requirements. The Metropolitan Council will be taking action on the City's 2020 Comprehensive Plan at their December 19, 2001 meeting. In order to ensure the public's awareness of these issues, Council has directed staff to publicize this information at the meeting tonight. Mr. Erar displayed a colored map identifYing the zoning of the City. Mayor Gamache read the four land use control actions adopted to ensure conformance with metropolitan system plans and consistency with regional policies, Mr. Erar described the areas under consideration. Councilmember Trude stated the next step is community planning for the years 2020 to 2040 which was needed to obtain Metropolitan Council approval of the City's Comprehensive Plan. ......- Regular Andover City Council Meeting Minutes - December 18, 2001 Page I I Mr. Erar stated he will attend the Metropolitan Council meeting. AZTEC ESTATES PRELIMINARY PLAT EXTENSION REQUEST/HARSTAD HILLS, INC. Mr. Hawkins explained if no substantial action is taken, the preliminary plat approval expires. He explained there has been substantial action regarding the development of this property in the form of litigation due to a dispute between the seller and buyer. Mr. Hawkins stated that a court decision has been reached so the sale of the property will be closed on Friday. He recommended an extension of 180 days. Martin Harstad, applicant, stated they are requesting 180 days but fully intend to request the Council move forward with the feasibility report and be in the ground by spring. - MOTION by Trude, Seconded by Jacobson, to approve Item No. I8b, the Aztec Estates Preliminary Plat extension for Harstad Hills, Inc. for 180 days since the delay was beyond the control of the developer. Those reasons were detailed in the Council packet and determined to be adequate to extend the time period. Motion carried unanimously. DISCUSS SCHOOL DISTRICT CORRESPONDENCE Consensus was reached to draft a letter to the School Board for signature by the Mayor and Councilmembers to not use transportation as an option for budget cuts since it will result in reduced safety for elementary students. In addition, to include maps of the City identifYing high use and high-speed roadways that do not provide a safe sidewalk, trail, or point of crossing for school children. The letter is to also indicate the Council's concern should the new high school not open on time as the City has met its obligations and it is the duty of the School District to meet that opening deadline. Councilmember Trude reviewed the most recent indication by the School Board to preserve jobs and delay the opening of the new school. She announced the upcoming dates for public hearings to discuss these issue with the School Board. SCHEDULE COUNCIL WORKSHOP TO DISCUSS WATER TREATMENT PLANT OPTIONS AND ISSUES/99-15 It was noted the Council is requested to hold a workshop to discuss key design elements associated with the development of the Water Treatment Plant. Following discussion, Council consensus was reached to delay scheduling this meeting until the January 2,2001 Council meeting. · Regular Andover City Council Meeting Minutes - December 18, 2001 Page 12 SELECT JOINT COUNCIL WORKSHOP DATES/SPORTS COMPLEX TASK FORCE It was noted the Council is requested to consider selected potential dates in January 2002, for a joint Council workshop with the Sports Complex Task Force. MOTION by Orttel, Seconded by Trude, to approve Item No. 20 and direct staff to schedule a joint City Council workshop with the Sports Complex Task Force on Wednesday, January 30, 2002. Motion carried unanimously. MAYOR/COUNCIL INPUT (School Board Issues) - Councilmember Trude noted the Andover residents supported the school bond referendum and commented on the importance of contacting the School Board-with these concerns. (Codification of Ordinances) - Councilmember Jacobson requested an update on the condification of the zoning ordinances. Mr. Erar stated staff met with the consultant and that study is moving forward. He expected completion sometime in March of2002. (Letter from Meadowood Resident) - Councilmember Jacobson stated he received a letter from a resident of Meadowood that raised several questions. Staff indicated that a response had already been sent to the resident and a copy of that letter will be provided to the Council. APPROVAL OF CLAIMS Motion by Jacobson, Seconded by Orttel, approval of the Claims and supplement. Motion carried unanimously. Motion by Trude, Seconded by Orttel, to adjourn. Motion carried unanimously. The meeting adjourned at 10:50 p.m. Respectfully submitted, Carla Wirth, Recording Secretary