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HomeMy WebLinkAboutCC January 2, 2001 æ\.,\.u.± CLY LLltb:.m \- b-t~\ CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW.· ANDOVER, MINNESOTA 55304' (763) 755-5100 FAX (763) 755-8923 Regular City Council Meeting - Tuesday, January 2,2001 agenda Call to Order - 7 :00 PM Swearing in Ceremony Bookmark Resident Forum Name Agenda Approval Approval of Minutes minutes Proclamation/ A.C.C.E.P. T. Consent Items 1. Approve Lot Split (L.S. 00-10)/15830 University Avenue NW/Robert & Marcella Peachpeach 2. Repeal Ordinance 226/Junkyard Dealers & Auto Recycling Yards ord226 3. Order Plans & Specs/00-44/Hidden Creek North Park Irrigation ordOO44 4. Approve Request to Prepare Lease for Tulip Street Park tulip 5. Approve Change Order #2 (Compensating)/99-35/Woodland Estates 2nd Addition co9935 On!anizationalltems 6. Approve Official Depositories & Banks banks 7. Approve Official Newspaper newspaper 8. Appoint Acting Mayor mayor 9. Appoint Standing Committees committees StaffItems 10. Schedule Interviews for Planning and Zoning Commission Vacancies pz II. Schedule Interviews for Park and Recreation Commission Vacancies pr Mayor/Council Input Payment of Claims Adjournment Q 6-'0--t.:.t. lul..- l-0L~1 I-Ib-q REGULAR ANDOVER CITY COUNCIL MEETING MINUTES -JANUARY 1,1001 TABLE OF CONTENTS SWEARING IN CEREMONY ................................................ 1 AGENDA APPROVAL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. I APPROVAL OF MINUTES .................................................. 1 PROCLAMATION/A.C.C.E.P.T (Resolution ROOI-01). ........................... 2 CONSENT AGENDA Resolution R002-01 approving lot split (L.S. 00-10).15830 University Avenue/Peach . 2 Repeal Ordinance 226/Junkyard Dealers & Auto Recycling Yards. .. . . . . . . . . . . . . .. 2 Resolution R003-01 ordering plans and specs/IPOO-44/Hidden Creek North Park irrigation .......................................................... 2 Resolution R004-01 approving change order #2 (Compensating)/IP99-35/Woodland Estates 2nd ,.,......."".......,.......,.......................... 2 Approve licenses/Woodland Creek Golf Course (Tobacco & Non-intoxicating on-sale liquor) ............................................................ 2 REQUEST TO PREPARE LEASE FOR TULIP STREET PARK Motion to approve ...................................................... 2 OFFICIAL DEPOSITORIES AND BANKS Resolution R005-01 designating depositories for investment purposes. . . . . . . . . . . . .. 3 OFFICIAL NEWSPAPER Motion to select Anoka County Union as City's official newspaper for 2001 ........ 3 ACTING MAYOR Motion to appoint Ken Orttel as Acting Mayor ................................ 3 STANDING COMMITTEES ................................................. 3 Motion to table to next meeting ............................................ 4 SCHEDULE INTERVIEWS FOR P & Z VACANCIES Motion to meet on January 17,6:39 p.m. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 4 SCHEDULE INTERVIEWS FOR PARK AND RECREATION COMMISSION VACANCIES Motion to meet on January 30, 6:30 p.m. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 4 MAYOR/COUNCIL INPUT League of Minnesota Cities conferences ..................................... 5 Microphones . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 5 February 3 interviews of Administrator applicants ............................. 5 Town meeting (January 11) ............................................... 5 Entrance signs to the City . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 5 Meetings . .. . . . . . . .. . . . . .. . . . . . . .. .. . .. . . . . . . . . . . . . . . .. . . . .. . .. . . . . . " 5 Andover Station development ............................................. 5 PAYMENT OF CLAIMS .................................................... 5 ADJOURNMENT ........... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . " 5 CITY of ANDOVER REGULAR ANDOVER CITY COUNCIL MEETING - JANUARY 1,1001 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Acting Mayor Mike Knight, January 2,2001,7:00 p.m., at the Andover City Hall, 168S Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mayor Mike Gamache, Don Jacobson, Mike Knight, Ken Orttel, Julie Trude Councilmembers absent: None Also present: City Attorney, Barry Sullivan Fire Chief, Dan Winkel City Engineer, Scott Erickson City Finance Director, Jim Dickinson Acting City Administrator, Dave Carlberg Others SWEARING IN CEREMONY Attorney Sullivan administered the oath of office to Mike Gamache, Mayor, and Ken Orttel and Mike Knight, Councilmembers. The remainder of the meeting was chaired by Mayor Gamache. AGENDA APPROVAL Add Item Sa, Approve LicensesIW oodland Creek Golf Course. Remove fÌ'om Consent Agenda for discussion Item 4, Approve Request to Prepare Lease for Tulip Street Park, because of the concern over the legality of leasing a City Park for purposes other than park use. Motion by Trude, Seconded by Knight, approval of the Agenda as amended adding Item Sa and pulling off Number 4 for discussion. Motion carried unanimously. APPROVAL OF MINUTES December 12, 2000, Special Council Workshop: Correct that Councilmember Trude was absent. December 19, 2000, Regular Meeting: Page I and Page 14, Correct "Hamilton" to "Enzmann". Page IS, first paragraph, references to I OO-square-foot buildability should be corrected to "IOO-foot buildability". Also clarifY that the statements in the first paragraph were made by Mr. Johnston. Page 16, first paragraph, delete "square" to read "lOO-foot buildability". Page 18, Payment of Claims should be $66,872.03. Regular Andover City Council Meeting Minutes - January 2, 2001 Page 2 (Approval of Minutes, Continued) Motion by Knight, Seconded by Orttel, the Minutes of December 19 Meeting as amended both verbally as well as the addition from the City Clerk. Motion carried on a 4-Yes, I-Abstain (Gamache) vote. Motion by Jacobson, Seconded by Orttel, approval of the Special Workshop on the 12th with the correction that Councilmember Trude was present only part of the time. Motion carried on a 3- Yes, 2-Abstain (Gamache, Trude) vote. PROCLAMA TION/A.C.C.E.P. T. Mayor Gamache read the resolution supporting the Anoka County Cultural Competence Education and Promotion Team, proclaiming January 15, 2001 as A.C.C.E.P.T. Day in the City of Andover. (Resolution ROOI-Ol) CONSENT AGENDA Item I Approve Lot Split (L.S. 00-10)/15830 University Avenue NW/Robert and Marcella Peach (Resolution R002-0J) Item 2 Repeal Ordinance 226/Junkyard Dealers & Auto Recycling Yards Item 3 Order Plans and Specs/IPOO-44/Hidden Creek North Park Irrigation (Resolution R003-01) Item 5 Approve Change Order #2 (Compensating)/IP99-35/Woodland Estates 2nd Addition (Resolution R004-0l) Item 5a Approve LicensesIWoodland Creek Golf Course (Tobacco and Non-Intoxicating On-Sale liquor Licenses) Motion by Orttel, Seconded by Knight, approve the Consent Agenda. Motion carried unanimously. APPROVE REQUEST TO PREPARE LEASE FOR TULIP STREET PARK Motion by Jacobson, Seconded by Orttel, to approve the request but at the same time that the Attorney is developing the lease, he would provide us with a legal opinion on this piece of property indicating that we can actually lease it for the purpose intended. DISCUSSION: Council asked about the precedent here and whether it is legal. Park and Recreation Commissioner Al Grabowski stated the Park Board has decided to lease this park because of the plans to straighten out Tulip, at which time the land will be taken as part of the road. The City Attorney gave a legal opinion about a month ago that the land can be sold. They Regular Andover City Council Meeting Minutes - January 2, 2001 Page 3 (Approval Request to Prepare Lease for Tulip Street Park, Continued) have looked at two pieces ofland, and this one is recommended to be leased to clean it up. There is a lot of concrete and junk on the property. Then it will be farmed. Councilmember Trude suggested if it is not used as a park, it should be labeled as City owned property. Also, there should be guidelines established when property can be leased such as when it is not conducive to park use. Mr. Erickson stated they will double check how the City acquired the property, but he felt it was not deeded as park property. Staff will report to the Council on the history of the parcel. Mr. Carlberg noted this is only approving the preparation of the lease. After the lease is prepared and the Council has an opportunity to study the history of the property, they will then decide on whether or not to approve the lease. Motion carried unanimously. APPROVE OFFICIAL DEPOSITORIES AND BANKS Motion by Jacobson, Seconded by Orttel, the Resolution as prepared under Item 6 under organizational items. (Resolution ROOS-O 1 designating depositories of City funds and supplemental depositories of City funds for investment purposes only) Motion carried unanimously. APPROVE OFFICIAL NEWSPAPER Motion by Orttel, Seconded by Trude, to recommended that the Anoka County Union be the City's official newspaper for the year 2001. Motion carried unanimously. APPOINT ACTING MAYOR Mayor Gamache recommended the appointment of Ken Orttel as Acting Mayor. Motion by Jacobson, Seconded by Trude, to so move. Motion carried on a 4- Yes, I-Present (Orttel) vote. APPOINT STANDING COMMITTEES Council discussion was on restructuring the Standing Committees since several of them rarely meet. It appears the Economic Development Committee may no longer be needed since those items are now being handled by the Economic Development Authority. Staff noted the Finance Committee and Personnel Committee are required by Statute. Mr. Erickson felt the Road Committee provides very valuable input and that it is still needed. Council member Jacobson suggested a committee be added for the City newsletter. He has been working with the newsletter, but it may be beneficial to have other Councilmembers work on it as well. Councilmember Orttel noted the Public Safety Committee was active years ago prior to the establishment of the fire department. Councilmember Regular Andover City Council Meeting Minutes - January 2, 2001 Page 4 (Appoint Standing Committees, Continued) Trude suggested the Road Committee be expanded to a Public Works Committee to look at the issues of roads, water treatment, etc. Mr. Dickinson stated it has worked well for him to bring financial issues before the full Council. He wasn't aware the Finance Committee existed until recently. His preference is to make the presentations to the full Council. Councilmember Orttel thought perhaps the Finance Committee was important in the past for the oversight of investments. Mr. Carlberg stated Staff can research the history of that Committee and come back with recommended ordinance changes. The ordinance doesn't provide for the full Council to serve on the committee. In discussing the newsletter, Councilmember Jacobson explained he is the only Councilmember along with Staff and residents who decide on articles for each issue and edit them. They meet three times for each issue. They have no written guidelines at this time. Anyone is welcome to provide input, but they have not had many people apply to help. There has been no formal appointments made by the Council. The majority of the work is done by Staff. The Committee oversees and edits the newsletter. If the Council feels it is time to come up with written policies on advertising, articles of opinion, etc., possibly more than one Councilmember should be appointed and those issues discussed. Several Councilmembers were concerned with the integrity of the newsletter, articles that are really opinions, types of advertisements accepted, etc. At this point, the consensus was to continue with the Personnel Committee, to expand the Road Committee to the Public Works committee, to consider a Newsletter Committee, and to have Staff research the need for a Finance Committee. It was agreed to table the item to the next meeting at which time the final Standing Committees will be determined and appointments made. Motion by Orttel, Seconded by Trude, to table this to the second meeting in January. Motion carried unanimously. SCHEDULE INTERVIEWS FOR PLANNING AND ZONING COMMISSION VACANCIES It was agreed to meet on Wednesday, January 17, 6:30 p.m., to interview applicants for the Planning and Zoning Commission vacancies at 10- to IS-minute intervals. Motion by Knight, Seconded by Jacobson, to so move. Motion carried unanimously. SCHEDULE INTERVIEWS FOR PARK AND RECREATION COMMISSION VACANCIES It was agreed to meet on Tuesday, January 30, 2001, 6:30 p.m., to interview applicants for the Park and Recreation Commission. Motion by Knight, Seconded by Trude, to so move Motion carried unanimously. Regular Andover City Council Meeting Minutes - January 2, 2001 Page 5 MAYOR/COUNCIL INPUT League of Minnesota Cities Conferences - Several Councilmernbers indicated they will be attending the Conference. Microphones - Councilmember Orttel stated it has been brought to his attention that the shuilling of papers near the end of the meetings as they are cleaning their packets is picked up by the microphones making their conversations inaudible. February 3 interviews of Administrator applicants - Councilmember Orttel indicated he would not be available on February 3 to interview the applications for the Administrator position. The other Councilmembers generally felt there should be a full Council at those interviews and suggested an effort be made to reschedule for February 10. Mr. Carlberg stated they will make that recommendation of the Brimeyer Group, and it can also be discussed with them at the January 9 meeting. Town meeting - Mr. Carlberg reminded the Council of the town meeting scheduled at City Hall for Thursday, January 11, 7 p.m. It has been advertised in the Anoka Union, over cable TV and possibly in the newsletter. There will be no presentation; it will be an open forum. Entrance signs to the City - Councilmember Knight asked the progress of getting entrance signs on the major roads of the City. Mr. Carlberg stated that item is still on his list. Meetings - Mr. Carlberg noted the workshop on January 9 begins at 7 p.m. for a presentation of the applicants by the Brimeyer Group. Following that the Council is asked to discuss developmental issues, the issues of geotechnical engineering reports, sidewalk and internal trails. There is also a Ball Field Task Force meeting on Wednesday, January 10. Andover Station development - Mr. Carlberg stated Attorney Hawkins is preparing the purchase development agreement and will be bringing that forward. He felt negotiations to date have been very favorable on the City's behalf. PAYMENT OF CLAIMS Motion by Jacobson, Seconded by Knight, the Claims as presented by Staff. Motion carried unanimously. Motion by Knight, Seconded by Jacobson, to adjourn. Motion carried unanimously. The meeting adjourned at 8:14 p.m. \{\r\~~~vul Marcella A. Peach, Recording Secretary