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Home My WebLink AboutWK January 9, 2001 ~ 0-fV . . _ . d-,-lo.-ù\ ~.. CITY of ANDOVER , . Special City Council Workshop - Tuesday, January 9, 2001 Conference Room A Call to Order - 7 :00 PM Discussion Items I. Brimeyer Group Presentation/City Administrator Search Adjournment ~ ~ _\óö\ CITY of ANDOVER ~?- ANDOVER SPECIAL CITY COUNCIL WORKSHOP - JANUARY 9,1001 MINUTES A Special Workshop of the Andover City Council was called to order by Mayor Mike Gamache on January 9, 2001, 7:02 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude Councilmembers absent: None Also present: City Finance Director, Jim Dickinson Acting City Administrator, Dave Carlberg Others BRlMEYER PRESENTATION Jim Brimeyer of the Brimeyer Group, Inc., reviewed the 12 applicants for City Administrator with the Council. Applications were assigned numbers because of data privacy. He explained the number of applicants were narrowed down to 20 on the first round. They talked to and met with all of those people, and then narrowed it down to these 12. These were chosen on the basis of a screening sheet tied to the City's profile, his discussions with them and their cover letters and resumes. He asked the Council to choose five or six candidates to interview. The following comments were made regarding the 12 applicants being considered: Applicant # I - has a good sense of planning in a growth community; adjusting to the size of Andover may be a problem. Applicant #2 - has inner city metropolitan experience and experience in a growth enviromnent; is very ethical; polished; strong experience working with the public; has worked with a fairly large organization as an assistant. Applicant #3 - has shifted jobs frequently; worked for a large organization involved in the budgeting process; is concerned about tenure in his current position and wants to get into an urban setting. Applicant #4 - worked for a city that is growing faster than Andover; resolved the fInancial problems at his current position; very ethical; has had excellent support from the city council; has had fairly extensive Metropolitan Council experience; has good technical experience; has an extremely strong resume; good potential. Special Andover City Council Workshop Minutes - January 9, 2001 Page 2 (Brimeyer Presentation, Continued) Applicant #5 - has no growing suburb experience; has successfully worked on the debt issue in his current position; a very solid administrator; has worked with the Metropolitan Council and with Tax Increment Financing issues; not charismatic; creatively financed a blighted redevelopment project; good listening skills. Applicant #6 - has primary experience in the growth environment as an assistant; salary may be a tough negotiation issue; has not interviewed with Brimeyer Group since 1996. Applicant #7 - good experience and good tenure in each position; has had very political positions; is in a smaller city that contracts a lot of the services; good adaptability, creativity and listening skills. Applicant #8 - has had extensive experience; has been a first-time administrator in three communities; good tenure; applies only for selected positions; has good management and political skills; has not had TIF or fast growth experience but should be able to figure it out quickly; no lobbying experience. Applicant #9 - has had less experience but has impressively handled the current position; very creative; has worked with the Metropolitan Council, on comprehensive plans and with other communities; wants to stay in this area; very impressive, sharp person. Applicant # 1 0 - has been involved in controversial projects with no real strong political leader in the community; solid though not dynamic; could have better organizational skills; has good solid growth experience. Applicant # II - strong credentials; has been through growth and development; has business and international experience; has creative staff development and training ideas; salary will not be an issue; is a mover and a shaker with creative ideas; has had experience in a large organization in management. Applicant #12 - has been through annexation issues; has served as finance director; has had substantial commercial development experience and grant work; is familiar with the Metropolitan Council and comprehensive plans; applies for other positions only occasionally. Special Andover City Council Workshop Minutes - January 9, 2001 Page 3 (Brimeyer Presentation, Continued) The Council and Me. Brimeyer compared applicant qualifications and the needs of the City, then through a series of votes agreed to interview the following applicants: Timothy Crvikshank John Erar Joel Hanson Jeffrey Kooistra Craig Mattson Thomas Melena Me. Srimeyer stated he will notifY those applicants immediately. He then discussed potential negotiable items regarding salary and benefits for the City Administrator position. The Council agreed that the amount would remain within the same range for car allowance, annual leave and medical insurance. They felt the administrator benefits should be about the same as the other employees. If there are moving costs, it should go out for bids. If the applicant brings it up, the Council would be willing to negotiate a supplemental living allowance if temporary housing is needed for several months. In discussing a severance package, Mr. Brimeyer agreed to write a one- year contract that is automatically renewable, but the City could give four to five months notice of termination prior to its expiration. This means the Council must do an evaluation at least four months before the contract ends; and if terminated, the individual has four to five months to find another position. Payment of business expenses will be the standard City policy. Professional dues and conferences are subject to Council consideration of the budget review. Retirement into either PERA or a deferred comp plan is negotiable. The discussion was then on the interview dates. It had originally been set for February 2 and 3, though Councilmember Orttel indicated he would not be available then. After some discussion, it was agreed to schedule the interviews for February 9 and 10, 2001. Mr. Brimeyer reviewed the scheduling on that Friday orienting the candidates to the community and meeting the Staff, plus an informal reception with the City Council in the evening. Saturday morning each Councilmember will interview each of the candidates on a rotating basis, with the entire Council interviewing candidates in the afternoon. He expected the day would begin at 7:30 a.m. and conclude by 5 or 6 p.m. Mr. Carlberg stated he will post the entire day as a Council meeting. Motion by Jacobson, Seconded by Trude, to adjourn. Motion carried unanimously.The meeting adjourned at 8:42 p.m. \~esP:d~te~~L M~lIa A. Peach, Recording Secretary