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HomeMy WebLinkAboutCC April 17, 2001 ~ fPJòl::Ò ~-61 CITY of ANDOVER 5..--1 1685 CROSSTOWN BOULEVARD NW.· ANDOVER, MINNESOTA 55304' (763) 755-5100 FAX (763) 755-8923 Regular City Council Meeting - Tuesday, April 17, 200 I agenda Call to Order-7:00 PM Bookmark Resident Forum Name Agenda Approval Approval of Minutes minutes Consent Items I. Recognize City Newsletter Committee Volunteers newsletter 2. Approve Resolution Amending Final Plat Resolution/Shadowbrook 3,d Addition fpshadow3 3. Reduce Escrow/Developers Improvement/Shadowbrook 3'd Addition shadow3 4. Reduce Escrow/Developers Improvements/Shadowbrook 4th Addition shadow4 5. Reduce Escrow/Developers Improvements/Shadowbrook 5'h Addition shadow5 6. Reduce Escrow/Developers Improvements/Shadowbrook 6'h Addition shadow6 7. Update of Parking Problem/141" Avenue East of Round Lake Blvd. parking 8. Update of Drainage Issues/OO-I9/Andover Blvd Neighborhood updtOOI9 9. Approve Plans & Specs/00-39/Chesterton Commons North 2'· Addition appr0039 10. Approve Plans & Specs/00-401W00dland Oaks apprOO40 II. Approve Plans & Specs/00-41 /Red Pine Estates apprOO4I 12. Approve Quote/00-44/Hidden Creek North Park - Irrigation qtOO44 13. Approve Feasibility Report/01-8/732 - 140" Lane NW apprOI8 14. Approve Three (3) Appraisers/Ordinance 10, Section 9.07/Commercial Property ordI0 IS. Approve Plans & Specs/01-2/New Ball Field Facility apprOI2 16. Approve Plans & Specs/OI-5/Skateboard Park Bituminous Surface apprOI5sur 17. Approve 200 I Trail Improvements trail 18. Approve Update on Hamilton Square Letter of Credit Hamiltou 19. Approve No Parking Resolution/00-I8/ Andover Boulevard Extension noparkOOI8 20. Adopt Assessment Roll/Waive Public Hearing/99-18/Shadowbrook 6th Addition adpt99I8 Discussion Items 21. Anoka County Sheriff Monthly Report sheriff 22. Hold Public Hearing/00-5/7th Avenue Area ph005 23. Public Hearing/Amend Ordinance 255/MoratoriumlMulti-Family Housing phord255 24. Approve Plans & Specs/00-I8/ Andover Boulevard Extension apprOOI8 25. Flexible Spending Plan Approval, Continued ßexpIan Staff Items 26. Consider City Newsletter Advertising Policy advertise 27. Consider - National Fire Protection Agency (NFPA) Policies nfpa 28. Consider Andover Kansas Area Chamber of Commerce Community Invitation invitation 29. Schedule Joint Meeting with Park & Recreation Commission jointpr 30. Schedule Joint Meeting with Planning and Zoning Commission jointpz Mayor/Council Input Payment of Claims Adjournment REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - APRiL 17, 2001 TABLE OF CONTENTS AGENDA APPROVAL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. I APPROVAL OF MINUTES .................................................. 1 PUBLIC HEARING: IPOO-5/SEVENTH A VENUE AREA. . . . . . . . . . . . . . . . . . . . . . . . .. 2 Resolution R064-01 to terminate sewer and water portion of the project ............ 3 Motion to eliminate properties east of Seventh A venue from project ............... 4 Motion to continue public hearing to second Council meeting in July, 2001 ......... 5 CONSENT AGENDA Recognize City newsletter committee volunteers (Jan Margotto, Becky Steffens) ..... 5 Resolution R065-01 amending final plat ResolutionlShadowbrook 3rd ............. 5 Reduce escrow/Developer's improvement/Shadowbrook 3rd Addition ............. 5 Reduce escrow/Developer's improvement/Shadowbrook 4th Addition ............. 5 Reduce escrow/Developer's improvement/Shadowbrook 5th Addition ............. 5 Reduce escrow/Developer's improvement/Shadowbrook 6th Addition ............. 5 Update of parking problern/14I st A venue east of Round Lake Boulevard ........... 5 Update of drainage issues/IPOO-19/ Andover Boulevard neighborhood . . . . . . . . . . . . .. 5 Resolution R066-0 I approving plans and specsIIPOO-39/Chesterton Commons N 2nd . 5 Resolution R067-01 approving plans and specs/IPOO-40/Woodland Oaks ........... 5 Resolution R068-01 approving plans and specs/IPOO-41/Red Pine Estates. . . . . . . . ... 5 Resolution R069-01 approving feasibility report/IPOI-8/732 140th Lane. . . . . . .. . ... 5 Approve three appraisers/Ordinance 10, Section 9.07/Commercial property ......... 5 Resolution R070-0I approving plans and specs/IPOI-02/New ball field facility. . . . . .. 5 Resolution R071-01 approving plans and specsIIPOI-5/Skateboard park bituminous. .. 5 Resolution Ron-OI adopting assessment rolUWaiving public hearing/IP99-18/ Shadowbrook 6th Addition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 5 ANOKA COUNTY SHERIFF MONTHLY REPORT . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 6 QUOTE/IPOO-44/HIDDEN CREEK NORTH PARK - IRRIGA nON Motion to award bid to Mickman Brothers, $46,745 for base + both alternates ....... 6 APPROVE 2001 TRAIL IMPROVEMENTS Motion to approve ..................'.................................... 7 APPROVE UPDATE ON HAMIL TON SQUARE LETTER OF CREDIT Motion to approve amendment. . . . . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 7 APPROVE NO PARKINGIIPOO-18/ANDOVERBOULEVARD EXTENSION......... 7 Resolution R073-01 designating no parking on north and south sides .............. 8 PUBLIC HEARING: AMEND ORDINANCE 255IMORA TORIUM/MUL TI-F AMIL Y HOUSING Motion to approve extension to October 18,2001 .............................. 8 APPROVE PLANS AND SPECS/IPOO-18/ANDOVER BOULEVARD EXTENSION. . .. 8 Resolution R074-01 to approve. . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . .. . . . . . . .. 9 FLEXIBLE SPENDING PLAN APPROVAL Motion to approve firm of Administration Resources and Consulting .............. 9 DISCUSS LETTER FROM CITY ATTORNEYIMETROPOLITAN COUNCIL. .. . . . . .. 9 CONSIDER CITY NEWSLETTER ADVER'rISING POLICY Motion to not allow private or commercial advertising in City newsletter .......... 10 Regular Andover City Council Meeting Minutes - April 17, 2001 Table of Contents Page ii CONSIDER NATIONAL FIRE PROTECTION AGENCY (NFPA) POLICIES Resolution R075-01 opposing NFPA proposed standards 1710 and 1720 .......... 10 CONSIDER ANDOVER, KANSAS, AREA CHAMBER OF COMMERCE COMMUNITY INVITATION. . . . .. . . . . . . . . . . . . . . . . .. . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . .. 10 SCHEDULE JOINT MEETING WITH PARK AND RECREATION COMMISSION (Thursday, April 26, 2001, 7:30p.m.) ...................................... 11 SCHEDULE JOINT MEETING WITH PLANNING AND ZONING COMMISSION (Tabled to May 1 meeting) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 11 TOUR OF WATER PLANTS (Tabled to May 1 meeting) .............. . . . . . . . . . . .. 11 MAYOR/COUNCIL INPUT Thanks for sand bagging. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 11 Snowmobile and Hunting Ordinances ...................................... 11 Cable TV studio ....................................................... 11 Sheriff's Department meeting on communications ............................ 11 Ball field fencing ...................................................... 12 APPROVAL OF CLAIMS .................................................. 12 ADJOURNMENT ......................................................... 12 CITY of ANDOVER REGULAR ANDOVER CITY COUNCIL MEETING - APRIL 17, 2001 MINUTES The Regular Bi-MonthIy Meeting of the Andover City Council was called to order by Mayor Mike Gamache, April 17, 2001, 7:0 I p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. CounciImembers present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude Councilmembers absent: None Also present: City Attorney, William G. Hawkins Fire Chief, Dan Winkel City Engineer, Scott Erickson City Finance Director, Jim Dickinson Community Development Director, Dave Carlberg City Administrator, John Erar Others AGENDA APPROVAL Add Item 25a, Letter by City Attorney/Metropolitan Council; and Item 31, Tour of Water Plants. Remove from Consent Agenda for discussion: Item 12, Approve Quote/IPOO-44/Hidden Creek North Park - Irrigation; Item 17, Approve 2001 Trail Improvements; Item 18, Approve Update on Hamilton Square Letter of Credit; Item 19, Approve No Parking ResolutionlIPOO-18/Andover Boulevard Extension. Discussion Items to be considered after Item 21, Anoka County Sheriff MonthIy Report. Motion by Trude, Seconded by Knight, to approve the Agenda as changed. Motion carried unanimously. APPROVAL OF MINUTES April 3, 2001, Regular Meeting: Correct as written. Motion by Knight, Seconded by Trude, approval of the April 3 Minutes. Motion carried unanimously. Motion by Jacobson, Seconded by Knight, to suspend the rules to allow the Public Hearing under Item 22 to be held out of order. Motion carried unanimously. Regular Andover City Council Meeting Minutes - April 17, 2001 Page 2 PUBLIC HEARING: IPOO-5/SEVENTH A VENUE AREA Mayor Gamache stated the Council has received copies of the petitions and letters from the residents and has heard that the majority are opposed to the sewer and water. In the past, the City has not forced the improvements upon neighborhoods that don't want them. He thanked the residents for all they did, noting the input has been tremendous and has been appreciated. Because it is a City- initiated project, a 4/5 vote is needed for approval. He understood there were some items the residents wanted to bring forward for the record, so he asked for a motion to open the public hearing. Motion by Knight, Seconded by Jacobson, to so move. Motion carried unanimously. 7:10 p.m. Dave Mastous. 4531 I 46th A venue - reviewed the efforts he, his wife and others in the neighborhood put forth since they first heard about the proposed project last summer. They felt the presentations by City Staff at neighborhood meetings were biased; and as a result, the neighborhood came together. Five families organized the opposition against sewer and water. They requested and received some data from the City, but felt it was only partial dating back to 1996. Everyone objected profusely to the way the future lot expectations were determined, as it seemed extremely unfair. They petitioned the neighborhoods on both sides of Seventh A venue, which found 82 percent of those signing it expressing opposition. Mr. Mastous showed a map of the area which indicated which parcels opposed the project. In addition, they generated a letter explaining to the residents what they were doing and asking for statistical information about their wells and septic systems since their homes were built. Of the 149 properties contacted, 89 responded to the survey. Of those, 64 had replaced their well or septic system. There has already been a tremendous amount of normal maintenance and replacement of equipment. Some were on their third system. Also, 36 of the 89 responding had replaced their pumps; and 24 of them wrote strong statements on the issue on the devastation this would cause for those people on fixed incomes. It was very telling of the attitude of the residents. Mr. Mastous continued that everyone does want to repair or replace the roads, but they want clarification on the installation of concrete curb and gutter. On their survey, 64 were against concrete curb and gutter, 15 were in favor and 9 were undecided. The two common themes of the neighborhood were the financial hardship this would bring and the desire to retain the open country atmosphere with large lots. Bringing sewer and water into the neighborhood would force people to subdivide, and the entire character of the neighborhood would change. He also felt that would result in a decrease in property values. There really appears to be no need for sewer and water in their neighborhoods. Plus, there has also been a lot of discussion on the concern with the quality of the water in Andover's system. The history of the quality of the water from the residential wells has been very good. Mr. Mastous stated the residents would like the Council, as representatives of the City, to provide a written guarantee that the sewer and water will not be brought into their neighborhoods now or in the future unless there is a catastrophe with contamination of wells. They don't want to have to go through all this again in 3, 5, 10 or more years. He also asked that all documents they have gathered Regular Andover City Council Meeting Minutes - April 17, 2001 Page 3 (Public Hearing: IPOO-5/Seventh Avenue Area, Continued) be kept as a part of the City's permanent record for future reference. While he is confident the Council will vote down the sewer and water portion, they need greater clarification on what will happen to the streets. They haven't seen the plans and have been told a number of conflicting things. While they do not feel the need for concrete curbs and gutters, they want a clarification as to whether or not there would be an assessment for them if they are put in the streets. They do not want to be surprised. Mike MiCßard 144435 Guarani - stated a part of the project is the upgrading of storm sewers. When they met with the engineers, they found errors. The maps indicated one storm sewer in his area when there are actually four, two on the south and two on the north. They have never had a problem with them. Their biggest problem is the plows hitting and bending them. The largest rainfall was the July 3 storm, and then there was ankle deep water in the street which drained off within an hour. The existing storm sewers are adequate. The storm sewer affects only a few; and in talking with those affected, none would like to see the storm sewer upgraded. Mr. Erickson explained the storm sewer being referenced is on the east side of Seventh Avenue. If there were an upgrade in that particular part of the neighborhood, they would typically look at bringing the streets up to current standards. It is anticipated more storm sewer will be added if the street project goes in with concrete curb and gutter. That would be reviewed in the final design. Storm sewer pipe would be put in to the current design standard, which would be piped underneath the road with catch basins to keep the water off the street. In returning to the dicsussion on utilities, Mayor Gamache said the Council cannot guaranteed sewer and water will never go in that area. Historically they have not gone against the majority wishes in a neighborhood project. The only reason this issue came up was because of the upgrading of the street. It needed to be considered before the streets are improved rather than tear them up for the installation of utilities. Dennis Seelen. 4680 147th Lane - stated the streets now have asphalt curb that isn't a curb as such. There should be a curb to protect the lots from the plows, but he didn't think it necessarily needed to be concrete curb and gutter. An asphalt curb would be sufficient. Mr. Erickson stated the existing curb is the old bituminous curbing that isn't used in the City any more. It was considered temporary and wears away over time. Snow plows cut through it. The current standard is the permanent concrete curbing because it will be there a long time and will be effective with snow plowing and in getting the water off the street. Generally a street surface repair would be to tear off the existing blacktop, grind it up, put it back down and lay asphalt on the top. Mal)' Thelen. 14429 Seventh Avenue - testified in favor of municipal utilities. They bought their house in 1977. They first replaced the drain field in 1985 because it wasn't done properly. They have had to pull their well three times and will have to do it again this spring. If they sell their house, they will have to bring their drain field up to code. Motion by Knight, Seconded by Jacobson, to terminate any further talk of sanitary sewer and water for this area. (Resolution R064-01) Motion carried unanimously. Regular Andover City Council Meeting Minutes - April 17, 2001 Page 4 (Public Hearing: IPOO-5/Seventh Avenue Area, Continued) Council discussion was on the upgrading of the streets and whether or not concrete curb and gutter should be installed. Mr. Erickson explained concrete curb and gutter costs about $7 to $8 per foot, depending on the bids received. Properties would be assessed for the concrete curb and gutter, which is typically a lateral foot assessment. He reviewed the advantages of installing concrete curb and gutters, noting its longevity, durability for snow plowing and for effectively getting water off the streets. The streets are newer on the east side of Seventh A venue, so he proposed that neighborhood would only have the routine maintenance of crack sealing and seal coating, which would take place either this year or next. He suggested concentrating on the streets on the west side of Seventh A venue which are in relative need of repair. If concrete curb and gutter were not provided, there would still need to be some temporary curbing. Staff would recommend a permanent street improvement, which would include concrete curb and gutter and storm sewer improvements for the west side of Seventh A venue. To do any other type of curb would be a deviation from the City's street standard. They would have to re-evaluate the cost per lot to reflect the different lot sizes. The policy on assessing corner lots will need to be reviewed. He suggested the Council direct them to modifY the feasibility to address streets with concrete curb and gutter, and they would come back with a revised feasibility for the west side of Seventh A venue. He also suggested that the street improvement project would be done in early 2002. The revised feasibility could be done in a couple weeks, but they would like some time to prepare the feasibility, do the surveying and design work and then bid early in 2002 to get the best bids. He also pointed out the preference is to have the street project done in the summer months when the school buses are not impacted. The Council discussed keeping the public hearing open to address the street upgrading issues on the west side of Seventh A venue only, but noted sewer and water will not be considered further. They also asked that the information gathered by the residents on the sewer and water project be kept on file in the City. Mayor Gamache again stated this body cannot provide a guarantee that municipal utilities will never be considered again, but tearing up a new street for utilities would not be a wise use of public funds unless there is a serious issue. Possibly the best guarantee would be to have permanent streets installed at this time. Motion by Orttel, Seconded by Knight, that we no longer consider any part of the project for the properties on the east side of Seventh A venue. Motion carried unanimously. Mr. Mastous - appreciated the vote against sewer and water, but the street issue seems very vague to him. They don't know what will happen with the concrete curb or the street or whether it will be repaired or replaced. The residents do not want the curb and gutter. The Council eXplained that the City-wide policy is to install concrete curb and gutter in all neighborhoods. Bituminous curbs were considered temporary. Concrete curbs would be considered a permanent street. Councilmember Orttel gave a brief background of the possibility of servicing this portion of the City for sewer with the CAB Interceptor. With that probably never occurring, they are now considering this area a permanent semi-rural fully developed area which would not be subdivided further. He is hearing that is what the residents want. Final developments in the City are done with concrete curb and gutter. Regular Andover City Council Meeting Minutes - April 17, 2001 Page 5 (Public Hearing: IPOO-5/Seventh Avenue Area, Continued) Mr. Mastous - felt some intense planning should be done and that the voices of the people in the area should be considered. They should be given options. Councilmember Orttel stated the residents will have the option of the new streets or not getting any street upgrades at all. Mr. Erickson stated he would like to clarifY the feasibility first to determine the costs of curb and gutters, as the methodology in assessments changes with the larger lots. After revising the feasibility, he would have a neighborhood meeting to review the project, then bring it back to the Council. He suggested the public hearing be continued to the second City Council meeting in July. Motion by Jacobson, Seconded by Orttel, to continue the public hearing to the second City Council meeting in July, 2001. Motion carried unanimously. 8:00 p.m. CONSENT AGENDA Item 1 Recognize City Newsletter Committee Volunteers (Jan Margotto, Becky Steffens) Item 2 Approve Resolution Amending Final Plat ResolutionlShadowbrook 3rd Addition (Resolution R065-01) Item 3 Reduce Escrow/Developers ImprovementlShadowbrook 3rd Addition Item 4 Reduce Escrow/Developers ImprovementlShadowbrook 4th Addition Item 5 Reduce Escrow/Developers ImprovementlShadowbrook 5th Addition Item 6 Reduce Escrow/Developers Improvement/Shadowbrook 6th Addition Item 7 Update of Parking Problern/14lst Avenue East of Round Lake Boulevard Item 8 Update of Drainage Issues/IPOO-19/ Andover Boulevard Neighborhood Item 9 Approve Plans and Specs/IPOO-39/Chesterton Commons North 2nd Addition (Resolution R066-01) Item 10 Approve Plans and Specs/IPOO-40/Woodland Oaks (Resolution R067-01) Item 11 Approve Plans and Specs/IPOO-4I/Red Pine Estates (Resolution R068-01) Item 13 Approve Feasibility Report/IPOI-8/732 I 40th Lane NW (Resolution R069-01) Item 14 Approve Three Appraisers/Ordinance 10, Section 9.07/CommerCÎal Property Item 15 Approve Plans and SpecslIP01-02/New Bail Field Facility (Resolution R070-01) Item 16 Approve Plans and Specs/IPOI-5/Skateboard Park Bituminous Surface (Resolution R071-0 I) Item 20 Adopt Assessment Roll/Waive Public Hearing/IP99-18/Shadowbrook 6th Addition (Resolution R072-01) Motion by Trude, Seconded by Jacobson, approval of the Consent Agenda as read. Motion carried unanimously. Regular Andover City Council Meeting Minutes -April 17, 2001 Page 6 ANOKA COUNTY SHERIFF MONTHLY REPORT Captain Larry Klink welcomed the new City Administrator, John Erar, on behalf of Sheriff Podany. He reviewed the statistics of the Department's activities in Andover for March, noting 853 calls for service resulting in 768 incident reports. Thefts have increased somewhat, which generally do rise with the warmer temperatures. He also gave several suggestions of how to protect oneself from theft such as outside lights by cars and movement sensitive security lights. Captain Klink also expressed pride in the efforts of their deputies and reserves who helped with the sand bagging last week. , APPROVE QUOTEIIP00-44mIDDEN CREEK NORTH PARK -IRRIGATION Mr. Erickson reviewed the irrigation project for the soccer field, ball field and surrounding area in Hidden Creek North Park and recommended the low quote be approved. Motion by Jacobson, Seconded by Knight, to approve Item 12 to Mickman Brothers, total bid of $46,745 for the base bid plus Alternates I and 2. Motion carried unanimously. APPROVE 2001 TRAIL IMPROVEMENTS Mr. Erickson reviewed the proposed trail improvements recommended by the Park and Recreation Commission: The east side of Seventh Avenue south of Bunker Lake Boulevard, the north side of Bunker Lake Boulevard between Hanson Boulevard and Crane Street, along the south side of 161 st Avenue between Hanson Boulevard to Red Pine Estates (though there may be wetland issues), the south side of Andover Boulevard between Hummingbird Street and Hanson Boulevard, the north side of Andover Boulevard Extension west of Crosstown Boulevard, the north side of Andover Boulevard between Crosstown Boulevard and Hanson Boulevard, along the west side of Verdin Street between 168th Lane and I 74th Lane. Councilmember Orttel noted there is a sign along Andover's trail that it is part of the county system. He felt the county should be approached about contributing funds. Councilmember Trude noted a real need for an under or overpass by the railroad tracks to cross Bunker Lake Boulevard connecting Andover's trail with the county park. It is a very dangerous location with many people and children crossing there. She stated she would be willing to talk with the people at the county about funding to cross that road. Mr. Erickson stated the estimate to cross the road is about $250,000. The City has a $50,000 trails grant from the DNR. If the county would help, a crossing would be a great amenity for the City and county park. It is a timing issue on the grant. Motion by Trude, Seconded by Orttel, to move approval of the plans presented for the trail improvements. DISCUSSION: Councilmember Trude stated she would do some lobbying on the county level. She also asked Staff to look at shifting some priorities to match the financing of the grant. Motion carried unanimously. Regular Andover City Council Meeting Minutes - April 17, 2001 Page 7 APPROVE UPDATE ON HAMILTON SQUA,RE LETTER OF CREDIT Þ ICll.! tJSOtJ ¥tM£;Jbfl> ~;D I Mr. Ð:iI.'idwn stated Staff has brought bac the revised Letter of Credit for Hamilton Square. Per the Council directive, the changes were made to allow the reduction for this project only. It still protects the City's interest, with the language added of no less than 65 percent of special assessments levied. These changes will not be automatically inserted into other contracts. He didn't think the City is looking at making a complete modification to the master contract, just as needed on an individual basis. Motion by Orttel, Seconded by Trude, to approve the amendment as proposed. DISCUSSION: Councilmember Jacobson wondered why this language wouldn't be in all future contracts. Mr. Erar explained this was a particular situation that the City Council was responding to. To minimize the impact on the current City policy, which has worked well for years, the recommended modifications are for a specific facet in an existing situation which affects only one developer. If another situation arises, it can be negotiated at that point if directed by the Council. For now, Staff's understanding is the existing policy works. Attorney Hawkins also advised that if there are requests by other developers in the same situation, it can be reviewed on a case-by-case basis. No change to the entire policy is being recommended at this time. Motion carried unanimously. APPROVE NO PARKING RESOLUTiON/lPOO-18/ANDOVER BOULEVARD EXTENSION Councilmember Trude was concerned that parking is not being allowed along the north side of Andover Boulevard extension, as the direction of the Council at a previous workshop was that that option was to be considered seriously. She was very concerned with not having enough parking for events at the school as well as having to cross Crosstown Boulevard if people park on the east side of it. She was concerned with approving the Resolution without discussing it first. Mr. Erickson stated the parking on site for the day-to-day activities at the school exceeds the City's parking ordinance. From a safety standpoint, they are not recommending on-street parking. For special event parking, the idea was to have a traffic management plan put together to address those issues. If parking were allowed on Andover Boulevard, it would have to be widened two feet. Also, because of the turn lanes, only 25 to 30 parking stalls could be accommodated. The City is planning to grade a parking lot by the ball fields, and paving it will be bid as an alternate to the project. That is being evaluated and is supported by the Park and Recreation Commission. Mr. Carlberg stated Staff will be submitting a letter to the school requesting the traffic management plan and will discuss it with them to resolve the issue of special event parking and traffic management. Councilmember Knight noted some of it will depend on how the CSO wants to deal with the parking at the school, so that person should have some input into the traffic management plan. He felt it would be a problem to allow student parking on the street. Councilmember Trude stated everyone knows that for event parking at the schools, there is never enough parking. She hopes that can be avoided here by addressing it before the fact. She was concerned with constructing an expensive street, then putting up no parking signs immediately only to have the public frustrated Regular Andover City Council Meeting Minutes - April 17, 2001 Page 8 (Approve No Parking/IPOO-18/Andover Boulevard Extension, Continued) because there is no place to park during the larger events. The result then is people will park in the neighborhoods, creating problems there. Staff is saying no parking at all. She wondered if there could be parking on the north side of Andover Boulevard Extension for events only. Councilmember Orttel was concerned with the City investing any more money into the project. It has already committed over $2 million. Where does it draw the line? Mr. Carlberg stated the parking calculations for the school meets or exceeds the City's parking requirements. He again stated they need to review the traffic management plan. One possibility is to have parking at Sunshine Park, which will have another parking lot, and provide a shuttle to the high school. He suggested that plan be reviewed before a decision is made regarding on-street parking. Mr. Erar also noted the liability issue if the City allows on-street parking when the consultants recommended against it. Mr. Erickson stated if the idea is to consider on-street parking in the future, there is a width issue, though there might be an option of shifting the center line. Motion by Jacobson, Seconded by Orttel, to approve Item 19 (Resolution R073-0 I designating no parking on the north and south sides of Andover Boulevard from Crosstown Boulevard to its westerly limit) Motion carried on a 4-Yes, I-No (Trude) vote. PUBUCHEARlNG:AMEND ORDINANCE 255/MORATORlUM/MULTI-FAMILY HOUSING Mr. Carlberg explained the moratorium ordinance can be extended up to an additional 18 months. Staff is recommending a six-month extension. They have a concern with extending it too long because of the letter of intent signed with a developer on Andover Station. Motion by Jacobson, Seconded by Orttel, to open the public hearing. Motion carried unanimously. 9:03 p.m. There was no public testimony. Motion by Knight, Seconded by Jacobson, to close the public hearing. Motion carried unanimously. Motion by Jacobson, Seconded by Orttel, to approve Item 23 (amending Ordinance No. 255, an Ordinance Establishing a One-Year Moratorium on Multi-Family Housing, extended to October 18, 2001) Motion carried unanimously. APPROVE PLANS AND SPECS/lPOO-I8/ANDOVER BOULEVARD EXTENSION Mr. Erickson reviewed the costs and funding sources for Andover Boulevard Extension of $1.8 rnillion for the street, trail and traffic signal; $218,00 for sanitary sewer and watermain; $47,000 for the parking lot by the ball fields (to be bid as an alternate) and about $22,000 for the improvements of Crosstown Boulevard south of the intersection. Material from improvements to the Prairie Knoll park will be utilized in this project. Regular Andover City Council Meeting Minutes - April 17, 2001 Page 9 (Approve Plans and Specs/IPOO-I8/Andover Boulevard Extension, Continued) Council discussed the traffic signal at Andover Boulevard and Crosstown Boulevard and wondered if the county would commit to paying for it after-the-fact when it meets warrants. Mr. Erickson stated the State has said state aid funds cannot be used on a signal that does not meet warrants, even if it is projected warrants will be met in the future. Mr. Dickinson reviewed the state aid funding to the City, stating not all funds are being pledged for this project. The cash flow is there for a 15-year bond for this project. Mr. Erar also stated the Public Works Committee is attempting to meet with the county engineer to look at the concept of advance funding with the county. Also, the school is the developer and is impacting the roads, so they too should pick up those costs. Any other developer would be required to pay for the entire cost of the upgrading. He'd like to meet with both the county and the school district to come up with additional funding for the improvements on the intersection. Councilmember Trude worried about cutting back in the building itself, because the district only has so much money to work with. Mr. Erar stated they want to work with both entities. Mr. D",;d>6n stated from a scheduling standpoint, the City needs to move on these items. bI QL\ (\jS(J N AM8\ibfb ~-6 Motion by Jacobson, Seconded by Trude, to approve Item 24, approving the plans and specs on 6'-1 Andover Boulevard Extension (Resolution R074-01) DISCUSSION: Mr. Erickson estimated it would cost about $15,000 to widen Andover Boulevard two feet to accommodate parking on the north side. Mr. Erar suggested allowing Staff to work with the school on their traffic management plan and to find out if they would allow that type of on-street parking. If they agree, the City could look at it as an option. Mr. Erickson stated he would bring it back to the Council if the plans are to be modified. Motion carried unanimously. FLEXiBLE SPENDING PLAN APPROVAL Mr. Dickinson explained it is to the City's benefit to have Administration Resources and Consulting administer the employees' flexible spending plan at an annual cost of$I,200. Motion by Orttel, Seconded by Jacobson, for approval. Motion carried unanimously. DISCUSS LETTER FROM CITY ATTORNEYIMETROPOLlTAN COUNCIL Councilmember Jacobson explained the City of Eagan attorney gave a legal opinion that the Metropolitan Council did not have the ability to force the housing component. Attorney Hawkins stated the laws pertaining to the Metropolitan Council and their review authority are unique to Minnesota and the metropolitan area, and there has been no litigation on this. So there has been no guidance from the courts. It has become an issue of what the Metropolitan Council thinks of the authority they have in administering the areas given to them by the legislature to control. Their Regular Andover City Council Meeting Minutes -April 17, 2001 Page 10 (Discuss Letter from City Attorney/Metropolitan Council. Continued) adopted blue print for development includes housing and density goals, which they think are related issues to the systems they control. Unless an issue to the City is so important that it is willing to spend money to resolve it, he suggested not becoming involved in litigation. He agreed with CounciImember Jacobson's interpretation that if the Metropolitan Council tells the City to do something it doesn't want to do, it basically becomes a standoff. Councilmember Orttel noted that despite the disagreements, the City has been able to work with the Metropolitan Council in the past. Mr. Carlberg noted the City's Comprehensive Plan is almost completed. The only issue remaining is the 2020-2040 line which the Council is going to discuss on Thursday evening. No action was needed on this item. CONSIDER CITY NEWSLETTER ADVERTISING POLiCY Mr. Erar asked the Council to consider whether or not private advertising should be allowed in the City's newsletter. He noted the advantages and disadvantages, stating the Newsletter Committee is recommending it not be allowed. The Council discussed the pros and cons and then asked Staff to get more information on the guidelines other cities use when allowing private advertising. Motion by Orttel, Seconded by Trude, that the City not allow private or commercial advertising in the City newsletter. Motion carried unanimously. CONSIDER NATIONAL FIRE PROTECTION AGENCY (NFPA) POLiCIES Chief Winkel asked the Council to support a Resolution opposing the proposed NFP A standards that would impose minimum requirements and response times on the fire departments. He did not feel volunteer fire departments would he able to meet the standards. The League of Minnesota Cities is also opposed to them. Motion by Jacobson, Seconded by Knight, to so move (Resolution R075-01 opposing NFPA proposed standards 1710 and 1720) Motion carried unanimously. CONSIDER ANDOVER, KANSAS, AREA CHAMBER OF COMMERCE COMMUNITY INVITATION Mr. Erar reported two Staff members attended the Andover, Kansas, community festival in 1997 and indicated it was a valuable experience. He asked if there was interest by the CounciImembers to attend. The Council felt it would be a good idea to attend and asked for the specific dates of the festival. They also asked Mr. Erar to find out which Councilmembers and Staff would like to attend. Regular Andover City Council Meeting Minutes - April 17, 2001 Page 11 SCHEDULE JOINT MEETING WITH PARK AND RECREATION COMMISSION Attorney Hawkins noted an issue raised on the authority of the Park and Recreation Commission and advised that it is strictly an advisory body. Park Boards have substantially more authority, but not the Commission established in Andover. It was agreed to meet with the Park and Recreation Commission at a special meeting to be held at 7:30 on Thursday, April 26, 2001, after the Board of Review. Council also agreed to change the time for the bus tour on Monday, April 23, to begin at 6 o'clock, with the special meeting to begin at 7:30 that evening. SCHEDULE JOINT MEETING WITH PLANNING AND ZONING COMMISSION It was agreed to consider this item atthe May 1, 2001, meeting. TOUR OF WATER PLANTS It was agreed to consider this item at the May 1, 2001, meeting. MAYOR/COUNCIL INPUT Thanks for sand bagging - Mayor Gamache thanked the Sheriff's Department and those in the Fire Department who volunteered last week on the sand bagging. He also commended the Staff and many other volunteers who showed up to help. Snowmobile and Hunting Ordinances - Councilmember Jacobson reminded Staff that the Snowmobile and Hunting Ordinances were to be reviewed before the fall season. Cable TV studio - Councilmember Jacobson stated the cable company is in the process oflooking for a new location for its studio. The City of Ramsey has made a bid to get the studio there. The City of Champlin is offering a lot by City Hall at no cost. He wondered if the City of Andover wants to look at an option also. They will need a 9,000 square-foot building on about a 314-acre lot. The building would not be taxable. The Council discussed the opportunity but decided against it as long as the other cities have already made offers. Sheriff's Department meeting on communications - Mayor Gamache noted a meeting regarding the communication issues with emergency vehicles and funding sources. Mr. Erar stated several Staff members will be attending. Chief Winkel stated the cost is between $!2 and $14 million and the county is looking for local assistance. The price of the mobile radios will be about $1 ,SOO, and the City would be looking at 40 radios between vehicles and hand-held ones. Regular Andover City Council Meeting Minutes - April 17, 2001 Page 12 (Mayor/Council Input. Continued) Ballfieldfencing - Councilmember Trude stated in talking with the Staff at Public Works, some fencing will be installed before the season starts so people on the benches are not exposed to foul balls. APPRO V AL OF CLAIMS Motion by Knight, Seconded by Jacobson, to move approval. Motion carried unanimously. Motion by Jacobson, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 10:22 p.m. Respectfully submitted, ~~~~ Recording Secretary