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HomeMy WebLinkAboutCC November 19, 2002 ~ CtJ.).¡ CITY OF ANDOVER ~ \~~3-()?-" 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.Cl.ANDOVER.MN.US Regular City Council Meeting - Tuesday, November 19, 2002 Executive Session - 6:00 p.m. - Woodland Litigation Update - Administration Call to Order - 7:00 p.m. Resident Forum a. Ed Hamilton/Hamilton Square, Continued - Community Development Agenda Approval 1. Approval of Minutes (Reg. CC 11/6/02) Consent Items 2. Approve Payment of Claims - Finance 3. Approve Debt Service Payments - Finance 4. Consider Closing City Hall Early on Christmas Eve - Administration 5. Accept Feasibility Report/Waive Public Hearingl02-42/1508 - 148th Lane NW/SS & WM- Engineering 6. Receive Request to Cancel Project/02-37/2856 Bunker Lake Blvd.- Engineering 7. Approve Naming of Park/O1-2/Ball Fields West of High School- Engineering 8. Adopt Resolution/Insurance Liability Limits - Finance 9. Summary of Skateboard Park - Administration 10. Approve Final Plat/Aztec EstateslHarstad Hills, Inc. - Planning Discussion Items 1 I. Receive Anoka County Sheriff Department Monthly Report - Sheriff 12. Appoint QCTV Council Representative -Administration 13. City Web Site Presentation - Finance Staff Item 14. Schedule City Council Workshop/Private Versus Public -Administration 15. Schedule Special City Council Workshop/Review Applications for Planning & Zoning and Park & Recreation Commission Vacancies - Planning and Engineering 16, Consider Adopting Fire Works Ordinance Municipal Regulations, Continued - Fire 17. Consider Revisions/Development Policy Guidelines (Carried from Nov. 6 CC Mtg.) - Community Development 18. Approve Rural Reserve Sanitary Sewer Analysis/02-22 (Carried from Nov. 6 CC Mtg.)- Community Development 19. Acknowledge Grant Program for Oak Wilt Infected Tree Removal- Engineering 20. Accept Customer Service Survey Report - Administration Mayor/Council Adjournment - .--,..-- T' , . 7 , REGULAR ANDOVER CITY COUNCIL MEETING MINUTES -NOVEMBER 19, 2002 TABLE OF CONTENTS RESIDENT FORUM ................................................................................................................. I Ed Hamilton/Hamilton Square, Continued........................................................................... 1 Mr. Winslow Holasek, School Busing..................................................................................2 AGENDA APPROV AL............................................................................................................. 3 APPROVAL OF MINUTES...................................................................................................... 3 CONSENT ITEMS Approve Payment of Claims ...................................................................................... .......... 3 Approve Debt Service Payments ......................................................................................... 3 Consider Closing City Hall Early on Christmas Eve........................................................... 3 Resolution R169-02 accepting Feasibility Report!Waive Public Hearing/02-42/ 1508 - 148th Lane NW/SS & WM.................................................................................. 3 Receive Request to Cancel Projectl02-37/2856 Bunker Lake Boulevard............................ 3 Adopt Waiver/Insurance Liability Limits ............................................................................ 3 Resolution R170-02 approving Final Plat/Aztec EstatesIHarstad Hills, Inc. ......................3 APPROVE NAMING OF P ARKJOI-2/BALL FIELDS WEST OF HIGH SCHOOL .............. 4 Approved.............. .................................................................... ............................................. 4 SUMMARY OF SKATEBOARD PARK ................................................................................. 4 RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT................ 5 Received....................................... ......................................................................... ................ 5 APPOINT QCTV COUNCIL REPRESENTATIVE................................................................. 5 CITY WEB SITE PRESENTATION ........................................................................................ 6 AUTHORIZE TRAFFIC STUDYI150TH LANE NW AND BLUEBIRD STREET NW INTERSECTION ..................................................................................................................7 Motion to Authorize................ ....... ............................................ ............................ ............... 7 SCHEDULE CITY COUNCIL WORKSHOPIPRIV ATE VERSUS PUBLIC ......................... 8 SCHEDULE SPECIAL CITY COUNCIL WORKSHOP/REVIEW APPLICATIONS FOR PLANNING AND ZONING AND PARK AND RECREATION COMMISSION V ACANCIES........................................................................................................................ 8 CONSIDER ADOPTING FIRE WORKS ORDINANCE MUNICIPAL REGULATIONS, CONTINUED ....................................................................................................................... 8 Motion to Table.......................................................................... ........................................... 9 CONSIDER REVISIONSIDEVELOPMENT POLICY GUIDELINES (CARRIED FROM NOVEMBER 6,2002 CITY COUNCIL MEETING ........................................................... 9 Motion to Adopt......................................................................... ........................................... 10 APPROVE RURAL RESERVE SANITARY SEWER ANALYSIS/02-22 (CARRIED FROM NOVEMBER 6, 2002 CITY COUNCIL MEETING).............................................. 11 Motion to Accept .................................................................................................................. 11 ACKNOWLEDGE GRANT PROGRAM FOR OAK WILT INFECTED TREE REMOVAL 12 Motion to Acknowledge ................ ....................................................................................... 12 . I Regular Andover City Council Meeting Minutes - November 19, 2002 Table of Contents Page ii ACCEPT CUSTOMER SERVICE SURVEY REPORT .......................................................... 12 Motion to Accept ................... ............................................................................................... 12 MA YORJCOUNCIL INPUT Intersection by Festival Foods .............................................................................................. 13 Engineer Position.................................................................................................................. 13 Neighborhood Business District .................................................................... ....................:.. 13 Council Updates .................. .......................... ................................................ ..................... .,. 13 ADJOURNMENT...................................................................................................................... 13 - - - - -.- --~----- .- [ CITY of ANDOVER REGULAR ANDOVER CITY COUNCIL MEETING -NOVEMBER 19, 2002 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, November 19, 2002, 7:04 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude Councilmember absent: None Also present: City Attorney, William Hawkins Fire Chief, Dan Winkel City Engineer, Bill Ottensmann City Finance Director, Jim Dickinson Cornmunity Development Director, Will Neumeister City Administrator, John Erar Others RESIDENT FORUM Ed HamiltonlHamilton Square. Continued - It was noted at the last resident forum, Ed Hamilton indicated that staff had not given out proper information to a prospective buyer of his property. Community Development Director Neumeister explained the details regarding the zoning of the property and what is allowed by the zoning ordinance. Mr. Hamilton, 6615 Highway 10 NW, Ramsey, congratulated the Councilmembers and Mayor on their re-election. His wife was impressed with Councilmember Trude's last Council update. He stated with trying to market his property in Andover, staff gave him a packet with information that told him what was permitted in shopping center zoning. He stated he had a representative contact them from Holiday Station Stores and was told for them to put a store on the property, they had to have 25,000 square feet of retail space. He had to make a trip out to find out this was true and wanted to know why he was not told this to begin with. He met with Mr. Neumeister who told Mr. Hamilton he could file an amendment through Planning and Zoning. He stated the prospective buyer from Holiday Station Stores was never notified of this. Another prospective buyer was told there was a utility easement on the property but it was vacated in 1998. The records of staff are not up-to-date. The result of these inconsistencies have had buyers walk away. He would like a little more level playing field. He stated that he feels that he is not getting treated the same as others. Mayor Gamache was not aware the utility easement was an issue with staff. He asked Mr. Neumeister if this information was given out incorrectly. Mr. Neumeister stated this was the first time he has heard of this. Mayor Gamache stated they see this land as developable and they would like to see it get developed. Mr. Hamilton stated he differed on what Mr. Neumeister stated and the issue with the utility easement. Mayor Gamache stated they will check on this and update the records. . .-.--- T~- .. ~ ' ,. I Regular Andover City Council Meeting Minutes-November 19,2002 Page 2 Councilmember Trude stated the information is now on paper and potential buyers could acquire this for the information. Mr. Hamilton stated his problem is that the information was not correctly given to both parties. Councilmember Trude stated they could get a variance if interested in buying the property. Mr. Hamilton stated he talked to the interested party and the party decided to walk away. Councilmember Jacobson stated that Mr. Hamilton needs to realize his property is in a shopping center district so the potential buyers need to know this. Mr. Hamilton asked why he was not told of this. Mayor Gamache stated there could have been miscornmunication between the parties. Mr. Erar stated the information in the staff report is information that has been consistently given to anyone interested in the property at least for the last two years that he has been at Andover. He stated it is important to note that he did not believe anyone had been misinformed. The staffreport in the future can be used by Mr. Hamilton or a potential buyer and they will keep the report for future use. Mr. Winslow Holasek. 1159 Andover Boulevard. stated there should be some way that school busing should be restored in the one to two mile zone. He stated that by separating the levy into parts, it was contingent on the first question passing felt it was deceptive the way it was structured. Separating it out was a disservice to the people in the two mile area. He cannot see small children in the middle of winter walking to school. He was going to approach the school board but has not had a chance. He wanted to know if the City could do anything about this. Councilmember Orttel stated the question regarding busing dealt with children's safety. Mr. Holasek stated the busing should never have been separated from the main question. Councilmember Trude stated this also affects the City and County's budgets because now they have to build trails to accornmodate the children walking to school. Last year they talked about ways to spread out the cost so it would not affect the budget so much. She talked to a couple oflegislators and the County Representative and was told there was a possibility of doing this. She stated this might be something to look at. Mayor Gamache noted there are some boy scouts in the audience trying to earn a badge and he stated it was good to see them there. AGENDA APPRO V AL Add Item 13a, <Authorize Traffic Study/150th Lane NW & Bluebird Street NW Intersection). Remove from Consent Items for discussion Items 7, <Approve Naming ofPark/OI-2/Ball Fields West of High School); and Item 9, (Summary of Skateboard Park); accept report on Item 11 (Receive Anoka County Sheriff Department Monthly Report). Mayor Gamache stated they will be having an executive session at the end of the meeting. 0--.._ ___ Regular Andover City Council Meeting Minutes - November 19, 2002 Page 3 Councilmember Jacobson stated item 6 should read "Approve request..." instead of "Receive request.. . " Motion by Trude, Seconded by Knight, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OF MINUTES November 06, 2002, Regular Meeting: Correct as amended. Councilmember Trude stated she had a change on page 11. She stated she would like to add to the minutes some information to the Comprehensive Plan discussion that was not included. "Councilmember Trude stated that she objected to the timing of this proposal because it could allow residential development to occur before commercial development. Then homeowners would object to nearby commercial development. The City really needs to build the commercial tax base at this site and make that the priority." Motion by True, Seconded by Knight, approval of Minutes as indicated above. Motion carried unanimously. November 6, 2002, Executive Session: Correct as written. Motion by Jacobson, Seconded by Trude, approval of November 6, 2002 executive Session as written. Motion carried unanimously. CONSENT ITEMS Item 2 Approval of Claims Item 3 Approve Debt Service Payments Item 4 Consider Closing City Hall Early on Christmas Eve Item 5 Accept Feasibility ReportIW aive Public Hearingl02-42/1508 - 148th Lane NW/SS & WM (See Resolution RI69-02) Item 6 Receive Request to Cancel Project!02-37/2856 Bunker Lake Boulevard Item 8 Adopt Waiverllnsurance Liability Limits Item JO Approve Final Plat! Aztec Estates/Harstad Hills, Inc. (See Resolution RI70-02) Motion by Jacobson, Seconded by Knight, approval of the Consent Agenda as read. Motion carried unanimously. ~ - . - - . Regular Andover City Council Meeting Minutes - November 19, 2002 Page 4 APPROVE NAMING OF PARK/Ol-1ÆALL FIELDS WEST OF HIGH SCHOOL The Park and Recreation Cornmission has discussed naming the park west of the High school and is recornmending Eveland Park. Most of the Commissioners that were present suggested this name because of Don Eveland's efforts to work with the City in purchasing the property from him without having to go through eminent domain. Councilmember Trude stated she asked to have the item pulled because she watched the Parks Commission meeting and two of the 4 commissioners present agreed to have a study on park naming. She stated this was a good idea and would like to see this happen before they name parks after a particular person. The list gets really long of all the worthy people they should name a park after and she hesitates to do this. Councilmember Orttel stated that in knowing the individual, he will not ask for this and would be hesitant to want this done. He stated this did not have so much to do with the City taking the land but the issue of his family's history. Councilmember Knight asked what they have done in the past. Councilmember Orttel stated they have never had a policy. Motion by Jacobson, Seconded by Gamache to name the park Eveland Park. The motion passed unanimously. SUMMARY OF SKATEBOARD PARK This surruner was the City of Andover's first experience of having a Skateboard Attendant available during limited hours at the Skateboard Park. Mayor Gamache stated he was approached by an individual who had issues with the skateboard park. From this point forward he would like to see a report to the Park Cornmission and the Skateboard Task Force a couple times a year. Councilmember Knight asked if the Skateboard Task Force was an ongoing cornmittee. Councilmember Trude stated she thought this committee was done. Mayor Gamache stated they are continuing on because they want to upgrade the park and do more fundraising. Councilmember Trude stated she thought people were more comfortable with the attendant at the park. There were one or two issues that the Park Cornmission should look at. Councilmember Orttel stated another issue is the hours the park is in operation and they should consider extending the hours in the surruner. Councilmember Knight asked if the incidents went down. CounciImember Orttel stated they were minimal since the attendant started. " Regular Andover City Council Meeting Minutes-November 19,2002 Page 5 RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT Commander Dave King, Anoka County Sheriff's Department, provided a written update on law enforcement activities occurring within Andover. Mayor Gamache stated Cornmander King had an emergency and would not be able to present the monthly sheriff's report so the Council would accept the written information. Councilmember Trude stated she would like to see more information put into the newsletter regarding police incidences. She stated she looked at other cities' newsletters and cities like Ham Lake include more information. Councilmember Jacobson stated the idea of putting the information in the newsletter would give the residents an idea as to where the crimes are happening and to alert them to be aware. APPOINT QCTV COUNCIL REPRESENTATIVE City Administrator Erar explained Councilmember Jacobson has served on the QCTV Board of Directors, with only one interruption, since October 5, 1982, which was the original date of the Council's adoption of the QCTV Joint Powers Agreement. At a recent Council meeting, Councilmember Jacobson indicated that he desires to step down from his current appointment on the QCTV Board of Directors, which will necessitate the appointment of a new Council representative. Mayor Gamache presented a plaque to Councilmember Jacobson for his years of service on the QCTV Board of Directors. Councilmember Jacobson stated the cable commission has done a lot for the City because a lot of cities in Minnesota do not have that. This year they completed a new television station in Champlin. With the new system, they will be able to monitor each city's cable stations and fix problems quicker. Andover now has high speed internet service and digital cable available. Councilmember Jacobson stated he has enjoyed his seventeen years on the commission but it was time for him to retire from this position and let someone else take over. Motion by Knight, Seconded by Trude, to Appoint Mayor Gamache as the new representative to the QCTV Board of Directors effective January 1, 2003. Councilmember Trude asked if they would review the position in a few years because unlimited is a long time. Mayor Gamache stated he thought they should look at this every two years because they should look at rotating this every few years. Councilmember Orttel stated he thought they should have longer terms because there is a lot of information that has to be learned. Motion carried unanimously. . . - -~ .-.-- r·--r~~- ~-~._-- Regular Andover City Council Meeting Minutes - November 19, 2002 Page 6 CITY WEB SITE PRESENTATION Mr. Scott Allan presented an overview of the redesigned website to the Council. Councilmember Knight asked how frequently the site will be updated. Mr. Allan stated they would update the information frequently, especially news. They will have the ability to have polls for different things and in the future they will be able to monitor the elections better. In the near future they will have the option of having information emailed directly to residents. Councilmember Jacobson asked if they would have the ability to stream video. Mr. Allen stated they do not have that ability at this time. Councilmember Trude stated with the new high school, people seem to go online to find out how to get to it, and asked if they could put directions on the website. Mr. Allan stated they already have a link to the school site where people could get information. Councilmember Trude stated she thought it would be better to have the information directly on the website for people who do not live in the area. Councilmember Orttel asked if they will have a link to the County site. Mr. Allan stated they do have this link along with the State and School site links. Councilmember Knight stated all the elected officials representing Andover should be on the website. Mayor Gamache stated they should put information on the redistricting. Councilmember Jacobson asked if they wanted to include private schools along with the public schools in the area. Mr. Dickinson stated they could do this. Mr. Allan stated all the City minutes along with newsletters will be included on the website and they will try to keep a year's worth. Councilmember Trude stated they need to get the cornmunity services provided by the Sheriff's Department on the website. Mr. Allan stated he is planning to show them how to use the website and keep it up to date. Councilmember Jacobson asked if they maintain the web site at Andover. Mr. Allan stated they do not. Councilmember Jacobson asked how much it costs. Mr. Dickinson stated it is less than $1 00.00 a month. Councilmember Jacobson asked if the web site was on a separate server from the City computers. Mr. Allan stated this is true. Councilmember Orttel suggested if they could have information on the website regarding snowplow routes so staff will not get calls on when the plows will be out. CounciImember Trude stated they could even put on the website information on when the snowplow started and how long it will take and if after the specified time, then residents could call if their street is not plowed. - - -" - -+---..- Regular Andover City Council Meeting Minutes - November 19, 2002 Page 7 Councilmember Trude wanted to state that if people do not have internet access, the local library has several computers that are available for access. AUTHORIZE TRAFFIC STUDY/150TH LANE NW AND BLUEBIRD STREET NW INTERSECTION City Administrator Erar stated the City Council is requested to authorize staff to conduct an intersection study for the intersection of 150th Lane NW and Bluebird Street NW. City staff has received concerns from residents in the area of the 150th LanelBluebird Street intersection. An intersection study will assist in identifying issues and possible solutions relative to the traffic concerns at this intersection. Motion by Orttel, Seconded by Trude to authorize the Traffic Study at the intersection of 150th Lane NW and Bluebird Street NW. Councilmember Jacobson asked how long this would take. City Engineer Ottensmann stated it would take until the middle of January. Motion carried unanimously. SCHEDULE CITY COUNCIL WORKSHOPIPRIVATE VERSUS PUBLIC City Administrator Erar explained Council has discussed issues and expressed interest in reviewing the City's current development policies that prohibit developers from designing and installing public infrastructure in private development areas. Council requested this issue be brought back for further discussion to allow for additional staff input prior to any Council action being taken to alter existing procedures. Mr. Erar stated Council is requested to consider two dates for a special workshop. Motion by Orttel, Seconded by Trude, to a City Council Workshop for Wednesday, January 15, 2003. Motion carried unanimously. SCHEDULE SPECIAL CITY COUNCIL WORKSHOPIREVIEW APPLICATIONS FOR PLANNING AND ZONING AND PARK AND RECREATION COMMISSION VACANCIES Cornmunity Development Director Neumeister indicated two vacancies will exist on both the Planning and Zoning Cornmission and Park and Recreation Commission after January I, 2003. Over the past few weeks staffhas announced through various media that residents interested in serving on these two commissions should make application by December 6, 2002. The next step would be to conduct interviews and then appoint at a special Council meeting. r-"'!' Regular Andover City Council Meeting Minutes-November 19,2002 Page 8 Motion by Jacobson, Seconded by Orttel, to schedule a Special City Council Meeting to conduct interviews on Wednesday, December 18,2002 at 7:00 p.m. and then to make the appointments. Motion 4 ayes, 1 nay (Trude). CONSIDER ADOPTING FIRE WORKS ORDINANCE MUNICIPAL REGULATIONS, CONTINUED Fire Chief Winkel stated fireworks of all kinds for public purchase and use have been prohibited in Minnesota since 1941. During the 2001-2002 Legislative session lawmakers approved a change in the fireworks laws that would allow the use of some types of consumer fireworks. Chief Winkel explained that due to the change in fireworks sales and use, the City Council has determined that it is necessary and in the interest of public health, safety, and welfare to establish reasonable regulations concerning fireworks. Staff has drafted language for an Ordinance that presumably would address the concerns and questions the City Council has regarding fireworks. The proposed language is consistent with other municipalities who have written regulations on this issue. Councilmember Jacobson stated on page 3, the effective date should be published and on page 2, item 13 it says consumer fireworks could not be used on public property. In the first draft there was a disclaimer for fireworks displays and with this draft, there was not a disclaimer. Chief Winkel stated the law prohibits fireworks from being discharged on public properties. However, the Fire Chief can issue an exemption allowing fireworks at cornmunity events. Councilmember Orttel stated when he looked at the cover sheet he is not finding certain information that was in the previous ordinance. Chief Winkel stated they should have all the information because there has not been drastic changes to the new draft. He did not think the Council received all of the pages. Councilmember Orttel stated if there is a model ordinance being prepared they should table this until the model is done. Motion by Knight, Seconded by Trude, to Table the Proposed Fireworks Ordinance until the League of Minnesota Cities comes out with their Model Ordinance. Mayor Gamache asked if there would be an issue with someone wanting to get a permit to sell fireworks in the meantime. Chief Winkel stated there is not anything now that he is aware of. Mayor Gamache asked if they could say no until they have an Ordinance. Chief Winkel stated they could not say no because there is not an Ordinance in place. Motion carried unanimously. CONSIDER REVISIONS/DEVELOPMENT POLICY GUIDELINES (CARRIED FROM NOVEMBER 6, 2001 CITY COUNCIL MEETING) - .. ~ - -- -.. _. Regular Andover City Council Meeting Minutes-November 19,2002 Page 9 Community Development Director Neumeister stated the City Council originally approved the "Development Policy Guidelines" in 1993 and since that time there have been some changes. After recently reviewing the document, staff is proposing a change in Section 3 which details the process/procedure for new plat submittals. Mr. Neumeister discussed the policy with the Council. Councilmember Orttel asked City Attorney Hawkins if the rules are adequate to avoid the claim of the City being in arbitrary acceptance of plats. City Attorney Hawkins stated he thought they were. Councilmember Jacobson asked under item B it talks about after July 1, three people could determine if a plat should be entered in, this could be a plat of 100-200 and it seems instead of turning the authority over to the staff, he would feel better that anything that is done would be a recommendation to City Council and City Council would decide whether or not they allow the exemption. He stated he thought this would be the proper way to do that. Councilmember Trude stated she thought it would be easy to change some ofthe words".. . concurrently, the City Engineer, Community Development Director and City Administrator shall recornmend, subject to the City Council... ". Councilmember Knight stated there was so much discussion about getting these things in and now they are wiping out a deadline. Mayor Gamache stated that staff, based on their ability and work load, would be able to decide if they have the time to look at these after July 1. Councilmember Orttel stated any sizeable plat takes several years to be processed. He thought the Mayor made a good point. Mr. Neumeister stated what they are identifying as the issue is only in the case they have adequate time to review plats, would they accept them for development in the next year. Mr. Erar stated this is not a change in the plat submittal review process. He stated they have to accept plats no matter when they come in and they have 120 days to process the plat, where it is either accepted or rejected by Council. He stated that what this changes is if they have the internal ability to process the plat for infrastructure. The dates they are identifying is if someone comes in July 2, they would have to wait two years before they could put the development infrastructure in the ground. What they are trying to do is establish a more customer friendly and customer responsive system to find out how long they should reasonably wait for staff to be able to design and bid out and install their infrastructure. They are not changing the review or plat submittals; they are trying to adhere to them. He stated this is an internal workload issue. Councilmember Trude stated there is some concern with Council being able to deny a plat unless it is undesirable. Mr. Erar stated the plat still has to be approved by the Council. Discussion ensued regarding development policy guidelines between the Council and Staff. . Regular Andover City Council Meeting Minutes - November 19, 2002 Page 10 Councilmember Trude stated they could try this for a year and if does not work, they could repeal it. Motion by Knight, Seconded by Orttel, to Adopt the recornmended changes to Section 3 of the Development Policy Guidelines (pages 1-2) with review after one year. Mr. Erar stated there is a developer who will be coming forward after July 1 and if this information would have been presented at the last City Council meeting, it would have rnet the November 15 deadline but they are now past that date. Councilmember Knight stated this should have been mentioned before a motion was made. Mr. Erar stated the reason for this was the legislative delay from last meeting to this meeting. Mr. Neumeister stated this is a policy guideline and they are not sure if the developer is going to meet the deadline date of November 20 but he wanted to have this put into the record. He stated that they feel that they can handle it for next year. The developer needs to meet the deadline by January 31 for Plat approval. Mr. Erar stated this is not affecting the plat. What this would affect is whether or not the infrastructure could go in 2003. Further discussion between the Council and staff ensued regarding deadline dates. Motion carried 4 ayes, 1 nay (Jacobson). APPROVE RURAL RESERVE SANITARY SEWER ANALYSIS/Ol-11 (CARRIED FROM NOVEMBER 6, 2001 CITY COUNCIL MEETING) Community Development Director Neumeister explained the City Council reviewed the draft of the "Rural Reserve Sewer Analysis" at a workshop on October 9, 2002. The only issue that was raised that needed additional study was analysis of what area(s) north of 16151 Avenue could be served by existing sewer lines without extending a new sewer interceptor pipe from Bunker Lake Boulevard. That information is now in the final report. Mr. Dave Hutton, WSB Associates showed layouts and discussed the information with the City Council. Mr. Neumeister stated there will be an open house meeting on November 20,2002 from 4:30 - 7:00 p.m. to discuss the options and this will let the staff have a chance to give the residents the most up to date information and then to bring the information back to the Council in December to decide where they want the final 1,000 acres to be. Councilmember Jacobson stated he wanted to make sure that this study and the transportation study are two tools they use to determine either area one or two or a combination of both. He stated that by receiving this, it is just a working document. Councilmember Jacobson stated he would like to make a recommendation to receive the report - .- --- .-- ---._- ~- f·-~o--~-·- - ~-~.__ Regular Andover City Council Meeting Minutes - November 19, 2002 Page 11 instead of approving the report. Mr. Dickinson stated one ofthe items on the study is how they are funding the study. It is a study that needs to comply with a cash basis grant and those dollars will require Council to accept a document of some sort for completion of that to solidify the funding. Motion by Orttel, Seconded by Trude, to accept the final report of the "Rural Reserve Sewer Analysis". Motion carried unanimously. ACKNOWLEDGE GRANT PROGRAM FOR OAK WILT INFECTED TREE REMOVAL Kameron Kytonen, Forestry Intern, explained most of the funding received from the DNR MnReLEAF program in the past has been allocated for root graft disruption treatments (vibratory plowing or trenching). While this is an extremely important part of the process, removal of oak wilt infected trees is a critical step that should be dealt with. This is often the step that completes the treatment for a given property. Mr. Kytonen stated most tree removal jobs are pretty costly to property owners if they are to be contracted out to tree care companies. Fortunately, MnReLEAF funds may be used to cost-share with residents for tree removal. It would be a benefit to funnel some of these funds to residents for that purpose. Mr. Kytonen discussed the information with the City Council. Councilmember Trude stated they are asking for two proposals from two different companies and she has seen this done in other cities where they have had oak wilt and the City goes out for bids for removal and the low bidding company becomes the city's preferred vendor. When people want to use tree removal they get a better rate than looking in the Yellow Pages. If the residents could get some kind of a benefit from this, they might be more willing to have the trees removed. Mr. Ottensmann stated the City could go out and take an open bid for tree removal and the private property owner could take advantage of the larger contract. Councilmember Trude stated it was something staff could look at over the winter months. Councilmember Knight asked if they could get a blanket bid without looking at the tree itself. Mr. Ottensmann stated they would need to put in some other specifications, such as an hourly bid on a cherry picker. They might have to do that in order to get a favorable bid that is both fair to the contractor and property owner. Motion by Orttel, Seconded by Trude to Acknowledge the Grant Program for Oak Wilt Infected Tree Removal. Motion approved unanimously. - ~ - .. -- -. Regular Andover City Council Meeting Minutes - November 19, 2002 Page 12 ACCEPT CUSTOMER SERVICE SURVEY REPORT Motion by Trude, Seconded by Jacobson to accept customer service survey report. Motion passed unanimously. Councilmember Orttel stated he would like to commend staff for their exceptional customer service. Mayor Gamache asked what happens when they get a fair review, does staff check up on this. Mr. Erar stated when they do get cards back with a fair review, they do talk with the customer, if known. They do attempt to go back and follow up in a non-intrusive way. The bulk of the credit goes to the staff and the department heads and he would like to cornmend staff for the work they have done. MAYOR/COUNCIL INPUT (Intersection by Festival Foods) - Councilmember Jacobson stated he was down by Festival Foods and there is an intersection at Station Parkway and Thrush. He stated this is a one way stop sign and an accident waiting to happen and he would like to have stafflook at this. (Engineer Position) - Councilmember Jacobson asked how they are doing on the City Engineer position. Mr. Erar stated they are moving forward with the process and as anticipated, they are not getting many responses. He stated they are hopeful that they will begin the interview process and come forward with a recornmendation in January 2003. (Neighborhood Business District) - Councilmember Orttel stated there was an issue that came up with Mr. Hamilton and the neighborhood business district. He stated they should make this consistent within the Ordinance stating service stations are not allowed but convenience stores are allowed in neighborhood business. Mr. Neumeister stated they will be updating the zoning code in the coming months and they will make this change because 25,000 square feet is a lot. Most convenience stores have around 2,000 square feet of retail space. (Council Updates) - Councilmember Orttel stated they need to decide between now and January 2003 if they are going to do their Council updates at the new studio. Councilmember Jacobson stated they could either tape the Council updates at City Hall or at the television studio. Councilmember Trude stated she would rather tape her updates at City Hall. The City Council recessed to go into an Executive meeting and then returned to adjoum the meeting. Motion by Trude, Seconded by Orttel, to adjoum. Motion carried unanimously. The meeting adjoumed at 10:45 p.m. Respectfully submitted, . - . - . . . Regular Andover City Council Meeting Minutes-November 19,2002 Page 13 Susan Osbeck, Recording Secretary . - - -- .