HomeMy WebLinkAboutWK September 23, 2002
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CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. W\XW.cI.ANDOVERMN.US
CITY COUNCIL MEETING
CITY\ YMCA PARTNERSHIP ISSUES
COMMUNITY CENTER WORKSHOP
CONFERENCE ROOM A
September 23, 2002 - 7:00 p.m.
AGENDA
1. Call to Order
2. Approve Agenda
3. Partnership Discussions with the YMCA
a. Occasional Use Memberships
b. Family and Single Membership Rates
c. Facility Lease Commitments
d. Anticipated Facility Use Projections
e. Membership Programming vs Occasional Public Use
f. YMCA Facility Design Issues
g. Other Partnership Issues
4. Project Budget Estimate Comparisons (presented at Meeting)
5. Updated Project Cash Flow Analyses (presented at Meeting)
6. Project Management Approach - (Attachments)
7. Other Business
8. Adjourn
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CITY of ANDOVER
SPECIAL CITY COUNCIL MEETING - SEPTEMBER 23, 2002
MINUTES
A Special Meeting of the Andover City Council was called to order by Mayor Mike
Gamache at 7:04 pm, Monday, September 23, 2002 at the Andover City Hall, 1685
Crosstown Boulevard NW, Andover, Minnesota.
Councilmembers Present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude
Councilmembers Absent: None
Also Present: John Erar, City Administrator
Jim Dickinson, finance Director
Tony Howard
frank Kellogg
Harold Mezile, Chad Lanners, Casey Scott, Jackie
Cherryhomes, Pat Lynch, Gary Peterson - YMCA
Representatives
Motion by Jacobson, seconded by Knight to approve the agenda. Motion carried
unanimously.
PARTNERSHIP DISCUSSIONS WITH THE YMCA
Council and the YMCA discussed memberships with Pat Lynch of the YMCA who
explained that they don't require anyone tobuy a yearly membership. Monthly
memberships are available and the YMCA does not require anyone to sign a contract.
Most of the branches of the YMCA have teen centers that are drug free, alcohol free and
safe. Teen nights are held which cost members $3.00 and non-members $5.00.
YMCA facilities are designed with things that the YMCA thinks will work. They work
with the cities to see what they want, such as things for seniors and teens. The YMCA
will be doing a market study that will show what people would like to have at a YMCA.
The proposal they have for the study and it will take 90 days to complete. The city will
be asked what questions they would like to have in the survey. Once the survey comes
back the financial implications will be known.
Discussion centered on the different components of the proposed facility and how the
YMCA would want them configured. It was suggested that the YMCA be part ofthe
design group. It was also noted that the YMCA is willing to make a 20-year
commitment.
It was explained that a lease agreement should be negotiated as soon as possible. Prior to
the lease agreement, a statement of principles should be adopted by both parties and a
Memorandum of Understanding could be adopted while the study is being completed.
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Special City Council Meeting
September 23, 2002 - Minutes
Page 2
Mayor Gamache thanked the YMCA representatives for attending the meeting.
PROJECT BUDGET ESTIMATES
Mr. Erar explained that a project budget needs to be established. Six firms provided
estimates, all based on the same criteria. Greystone did not provide any updated
numbers. Mr. Erar reviewed the estimates, noting they are in the 14-15 million dollar
range. Also provided to Council was a comparison of school district projects.
Councilmember Knight provided copies of an estimate for the community center from
OPUS. He noted their estimate is $9.5 million and they estimate that it could be built
within one year. It was suggested that because Greystone, A&P and OPUS did not
provide a breakdown of the costs, they be contacted for that information.
Discussion centered on whether a Construction Manager approach should be utilized.
Mr. Erickson noted that if you go with the Construction Manager approach you would get
more bidders.
Mr. Erar noted that prior to the study by the YMCA being done, the city should continue
to meet with the YMCA to develop a Statement of Principles and a Memorandum of
Understanding, have Saterbak meet with the YMCA and develop an RFP for a
Construction Manager and an architect.
Councilmember Orttel thanked Mr. Erar, Mr. Dickinson and Mr. Erickson for their work
on this project.
Motion by Jacobson, seconded by Orttel to adjourn. Motion carried unanimously.
Meeting adjourned at 10: 15 pm.
Respectfully submitted,
{LL db;
Vicki Volk
City Clerk
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