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Home My WebLink AboutSP June 26, 2002 1 CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER. MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US Special City Council Meeting VVednesday, June 26, 2002 CityHal1 Conference Room A & B 1. Cal1 to Order - 6:00 p.m. 2. Sunshine Park Public Service Complaint 3. Adjournment 1 CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER. MINNESOTA 55304. (763) 755·5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US Special City Council VVorkshop VVednesday, June 26, 2002 City Hall Conference Room A & B 1. Call to Order ~ 7:00 p.m. 2. Presentation and Discussion/School District - Community Education 3. "Development Contract" Review - Community Development 4. Other Business 5. Adjournment lr~ Cf:A..-J , ú.tU:i:::t:u7 7~/(r{)b? CITY of ANDOVER SPECIAL CITY COUNCIL MEETING - JUNE 16, 1001 MINUTES A Special Meeting of the Andover City Council was called to order by Mayor Mike Gamache at 6:05 P.M., Wednesday, June 26, 2002 at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, MN. Councilmembers Present: Mike Knight, Don Jacobson, Ken Orttel, Julie Trude Also Present: John Erar, City Administrator Dave Blackstad Al Grabowski Sunshine Park Public Service Complaint Mayor Gamache explained that previously the City Council held a closed meeting to discuss allegations against Dave Blackstad and Al Grabowski resulting from an incident at Sunshine Park. At that meeting Council concluded they had enough information to schedule a special meeting to discuss whether any disciplinary action should be taken. Mayor Gamache didn't see any further issues that he needed addressed. Council discussed the situation in some depth and came to the conclusion that a verbal reprimand regarding statements that were made regarding the city would be sufficient disciplinary action. Motion by Orttel, seconded by Trude to adjourn. Motion carried unanimously. Meeting adjourned at 6:30 pm. Respectfully submitted, LOm Vicki V olk City Clerk . CITY of ANDOVER SPECIAL CITY COUNCIL WORKSHOP - JUNE 26, 2001 MINUTES A Special City Council Workshop was called to order by Mayor Mike Gamache at 7:00 p.m., Wednesday, June 26, 2002 at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers Present: Mike Knight, Don Jacobson, Ken Orttel, Julie Trude Councilmembers Absent: None Also Present: John Erar, City Administrator Will Neumeister, Community Development Director Others Presentation and Discussion/School District-Community Education Steve Kerr, School District 11, explained that eight or nine years ago arrangements were made with the cities in the School District for them to provide after school programs for children. The resources provided by the cities are converted to staff time. This year they have had 500 activities with 14,600 participants district-wide. It was noted that the City of Andover contributes $72,000 per year and the School District contributes between $110,000 and $120,000. Councilmember Jacobson asked what the money is used for that people are paying to use the schools. Mr. Kerr explained that district-wide the expenses are about $250,000. Maintenance is $40 - 50,000 and utilities run about $100,000. There is also about $40,000 for overtime, custodial staff and security. They expect $200-250,000 in revenues. Councilmember Trude noted that it will cost a Scout Troop about $1,000 per year to rent the school and suggested that meetings be consolidated at only two of the schools to save money. Discussion was on the use of ball fields at the high school with Mr. Erar explaining that when the School District uses them during the school year, they maintain the fields and when athletic associations use them, the city maintains them. That cost is subsidized through the city's General Fund. Special City Council Workshop June 26, 2002 - Minutes Page 2 Steve Gompertz, Andover Athletic Association, noted that their association paid for scoreboards at Oak View Middle School and asked if they would receive a percentage of the revenues from groups using the gyms. Mr. Kerr stated they would not. Councilmember Trude asked if the city is getting what they pay for. A lot of parents want more physical activities for children who are not in organized sports. Councilmember Jacobson asked what would happen if the city stopped contributing the $72,000. Mr. Kerr noted that the programs would be reduced significantly. Mr. Gompertz asked what the costs would be for using the schools. Mr. Kerr stated that boys would be $2,900 plus $7,500; girls programs would be $3,700 and wrestling programs would be $1 ,SOO. Mr. Gompertz noted that he would expect that they would be getting some service for that money, such as clean rooms. Mr. Erar explained that this item was a council goal-setting issue; researching the benefit the city derives from their contribution to Community Education. He didn't feel Council has enough information to make a decision at this time. Councilmember Knight noted that Andover is a very young cornmunity. Young adults are looking for facilities for basketball, etc. At this point, everything is geared towards children. He asked if the school district is looking at anything in that area. Nancy Knop, School District #11, stated that at Oak View there is volleyball 4 nights a week, open basketball 1 night a week and open gym on Sundays. Al Grabowski asked what the City of Coon Rapids contributes to Cornmunity Education. Mr. Kerr stated they contribute $112,000, Mr, Erar requested that Mr. Kerr provide the city with the Community Education budget proposal and student per capita cost. Development Contract Review Mr. Neumeister reviewed the notable changes suggested to the development contract. The first item is the elimination of the performance bond because it is very difficult to redeem a performance bond. A letter of credit is much more desirable and can be renewed automatically. A performance bond costs 2% ofthe cost of the work and the letter of credit costs approximately 1 % and goes against the developer's worthiness. On city installed improvements, the following changes are suggested: Special City Council Workshop June 26, 2002 - Minutes Page 3 *The developer shall do all site grading including the front 100 feet of the lots. *Replace "sufficient arable soil" with "black organic dirt/soil) *Replace "remove all dead and diseased trees" with "remove and/or treat all dead or diseased trees as determined by City Tree Inspector" * Add where necessary "Performance shall be guaranteed by the financial guarantee recited herein." * Add cable television to the list of developer installed utilities *Irrevocable Letter of Credit shall be automatically renewed not later than 30 days prior to expiration. (This is currently 20 days).· *Increase cash escrow or letter of credit from 15% to 125% of the total estimated cost. *Reduce the number of annual installments from 10 to 8 on the unpaid installments *No building permit will be allowed to be issued unless the drainage improvements serving the development shall be completed according to the City approved plan. *No certificate of occupancy permit shall be issued for any house in the plat until the street asphalt surface, sanitary sewer, storm sewer and watermain has been constructed and approved by the City Engineer. Council discussed the 15% escrow required for special assessments. Mr. Neumeister explained that the rationale for 125% is that the costs could be more than 100%. Mr. Erar noted that if the developers are doing the projects, they are taking the risk and if the city is doing the project, we take the risk. He suggested that the city engineer and other staff be brought into the discussion on this item. The consensus of the Council was to change the escrow to 105%. Council agreed with the proposed changes with the exception of not allowing building permits to be issued unless the drainage improvements serving the plat are completed according to the City approved plan. Council discussed the proposal to require the developer responsible for sod or seed. The cost can then be passed on to the builder or homeowner. Mike Quigley stated that as developers they are opposed to this requirement. He suggested that if this is a cost issue for the city, the building permit fees should be increased. Councilmember Jacobson noted that at the previous Council meeting, the Lawn Establishment Ordinance was adopted and staffis now suggesting that language be inserted into the development contract. He stated that he is in favor of the proposal. Mr. Erar suggested that Council authorized staff to administer the Lawn Establishment Ordinance with respect to the builder being responsible for posting the escrow if the lawn is not established prior to issuance ofthe Certificate of Occupancy. Special City Council Workshop June 26, 2002 - Minutes Page 4 Mr. Erar indicated that a Hold Harmless agreement with the builder would be required if they wanted a building permit before all the storm sewer improvements were completed and approved by the City Engineer. This would protect the city from any liability of the pondinglflooding oflow lying lots were to occur. (Councilmember Jacobson left the meeting at 10:13 p.m.) Council reviewed Development Cost Comparisons as presented by staff. It was noted that Andover's costs are not higher than most of the comparable cities. Motion by Orttel, seconded by Trude to adjourn. The meeting adjourned at 10:20 p.m. Respectfully submitted, Vicki V olk City Clerk -