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Home My WebLink AboutSP June 18, 2002 ~ CV;L) L01tt::tJ.n -1/ 2/ D 2.- CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. \'<WW.CI.ANDOVERMN.US SPECIAL CITY COUNCIL MEETING 2003 BUDGET WORKSHOP June 18,2002 - 5:30 p.m. AGENDA 1. Call to Order 2. Proposed Council Fiscal Policies affecting 2003 Budget Preparation 3. Legislative Issues affecting Municipal Finances 4. Council Budgetary Issues - Priorities/Questions 5. City Departments - Significant 2003 Budgeting Issues 6. Other Business 7. Adjourn CITY of ANDOVER SPECIAL COUNCIL WORKSHOP-JUNE 18, 1001-MINUTES A Special Andover City Council Workshop was called to order by Acting Mayor Ken Orttel at 5:34 pm, Tuesday, June 18,2002 at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota Councilmembers Present: Mike Gamache (arrived at 5:37 pm), Don Jacobson, Mike Knight, Ken Orttel, Julie Trude Councilmembers Absent: None Also Present: John Erar, City Administrator Bruce Andersohn, Anoka County Sheriff Dan Winkel, Fire Chief Frank Stone, Public Works Superintendent Scott Erickson, City Engineer Will Neumeister, Community Development Director Dave Almgren, Building Official Jim Dickinson, Finance Director Lee Brezinka, Assistant Finance Director Proposed Council Fiscal Policies Affecting 1003 Budget Preparation Mr. Dickinson distributed the 2002 Annual Operating budgets to Council. He indicated that the 2002 annual operating budget document was submitted to the GFOA awards program. Mr. Erar reviewed the key budget policies that will guide in the preparation of the 2003 budget. Mr. Dickinson explained that state aids to the city are based on a number of variables such as the number of households in the community, market values and the income levels in the city. (Mayor Gamache arrived at this time - 5:37 pm) Mr. Dickinson explained that levy limits would be imposed for 2003. Levy limits are calculated using the most current implicit price deflator, household growth from 2000 to 2001 and a portion of new commercial and industrial construction. Council discussed the number of staff the city currently has and the fact that we don't ask for more staff unless they are absolutely necessary. Legislative Issues Mr. Dickinson explained that the 1.6% CPI affects the tax rate. The market values in Andover are ever increasing. We will see 4.5% new growth in our tax base. Levy lirnits . -. Special City Workshop June 18, 2002 - Minutes Page 2 are in place. A big impact on aids is the elimination of HAC A. Our Local Government Aid is an estimated $3.00 increase. He noted that there aren't many legislative issues affecting what we're doing. Mr. Dickinson provided a handout that shows Andover's preliminary 2003 valuation estimates, which notes an increase in our taxable market values and tax capacity values. City Departments - Significant 1003 Budgeting Issues Engineering - Mr. Erickson noted that his budget would be very similar to this year's. There are no substantial changes; however, they will be proposing an environmental employee. Fire Department - Fire Chief Winkel explained that they will begin planning for Fire Station #3 but they will not be buying any new vehicles in 2003. In 2006 they will retrofit two grass rigs to medical vehicles. Sheriffs Office - Sheriff Andersohn noted that they have put several options in the 2003 proposed contract including 56 hours of coverage. Adding two 8-hour shifts would bring the city closer to 50% of dedicated time. Other items included in the contract are bringing the Crime Watch officer to 100% and an investigator specifically assigned to Andover. The School Resource Officer position comes to an end at the beginning of the 2003 school year. City Clerk - there will be no major changes in the budgets, except for Elections that will be reduced dramatically since 2003 is not an election year. Public Works - Mr. Stone asked if the trails would need to be plowed early in the morning for the children walking to school. If that is the case, there will probably be overtime involved. It was noted that the school district is not going to re-institute bus service for the 2002-2003 school year so the trails may have to be plowed earlier. Mr. Stone noted that there are no major changes to his budget for 2003. Building Department - Mr. Almgren explained that the budget would remain about the same as 2002 except for one new vehicle. There will be 2 warning sirens in the Civil Defense Budget. The City Hall budget will include two furnace replacements. Community Development - Mr. Neumeister noted the only large expenditure would be an update of the Zoning Ordinance. Finance Department - Mr. Dickinson noted that there would be some PC replacements overall technology improvements, and some expense associated with GASB34 implementation. - - - ~ ..-- Special City Council Meeting June 18,2002- Minutes Page 3 Administration - Mr. Erar stated that he would be requesting a support person for research and projects. Everything else will remain the same. Council Budgetary Issues - Priorities/Questions Council discussed the proposed community center and whether an employee will need to be hired for 2003. If someone were hired before 2004 their salary would come from the General Fund. Councilmember Jacobson wants to keep our image as a low taxed community. Councilmember Orttel asked where the money would come from for the purchase of the property to the west of the Water Treatment Plant site. Mr. Erar noted that would be out of a capital projects fund. Councilmember Trude felt that Community Education is something Council will need to discuss. Councilmember Knight felt that Council should discuss having our own tax assessor. Mayor Gamache felt that the Fun Fest budget should be increased. Motion by Orttel, seconded by Jacobson to adjourn. Motion carried unanimously. Meeting adjourned at 6:55 pm. Respectfully submitted, Vicki Volk City Clerk _ _ _.. u_