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Home My WebLink AboutWK May 23, 2002 ~~ CtI.Y evvtitttn (0 ·1-1· ù n CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755·5100 FAX (763) 755-8923. \1\WW.CI.ANDOVER.MN.US CITY COUNCIL WORKSHOP TRANPORTATION PLAN EMERGENCY .MANAGEMENT PLAN· CONFERENCE ROOM A MAY 23, 2002- 6:30 pm AGENDA 1. CALL TO ORDER 2. ADOPT AGENDA 3. TRANSPORTATION PLAN a. Presentation b. Discussion c. Action Items 4. EMERGENCY 11ANAGEMENT PLAN a. Presentation b. Discussion c. Action I terns . 5. OTHER BUSINESS 6. ADJOURN CITY of ANDOVER CITY COUNCIL WORKSHOP - MA Y 23, 2002 - MINUTES A City Council Workshop to discuss the Andover Transportation Plan and the Emergency Management Plan was called to order by Mayor Mike Gamache at 6:30 pm, Thursday, May 23,2002 at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers Present: Knight, Jacobson, Trude (arrived at 6:36 pm), Orttel (arrived at 6:45 pm) Councilmembers Absent: None Also Present: Scott Erickson, City Engineer John Erar, City Administrator Dan Winkel, Fire Chief Irwin Russell, Street Supervisor Others Motion by Jacobson, seconded by Knight to adopt the agenda. Motion carried on a 4-yes, I-absent (Orttel) vote. TRANSPORTATION PLAN Mr. Erickson explained that the Council had authorized staffto proceed with the preparation of a transportation plan that will assist in developing the city's street infrastructure. The firm of Bonestroo Rosene Anderlik has been retained to develop the plan. There have been two staff meetings with BRA and one Technical Advisory Committee meeting. There will also be citizen public input meetings. Kevin Hoglund, BRA, noted that they are collecting data to find out what the main concerns are in Andover. The present street system has been looked at. There is a significant amount of information that can be obtained from the County and MnDOT. Mr. Hoglund then reviewed their goals which include providing a transportation system that serves the existing and future access and mobility needs of the city, providing a safe and efficient cost effective system, ensuring that the system is environmentally sensitive, providing a coordinated system with respect to regional and adjoining municipalities' plans, providing a system that supports multi-modal transportation, that reflects the values and goals of the residents of the city and that enhances quality economic development. Mr. Hoglund then reviewed their objectives which include considering the impact of improvements to the existing system on land use, environment, social historic and cultural resources, facilitating an appropriate level of mobility for persons and goods, providing a system that includes a functional hierarchy that accommodates existing and future travel demands, promotes transportation alternatives in the form of transit, bicycle and pedestrian facilities, provides for sufficient capacity, provides a plan that ensures county and adjacent city cooperation, City Council Workshop May 23, 2002 - Minutes Page 2 promotes increased vehicle occupancies, and provides a system that has taken into consideration the input of the residents. Councilmember Jacobson suggested that Item #4, Promoting transportation alternatives, should be changed to "consider transportation..." because it sounds as if the city will be promoting these transportation alternatives. Councilmember Knight questioned the meaning of "transit". Stuart Krahn, BRA, noted that it would be bus transportation. It was decided to reword Item #4 to "Consider transportation alternatives in the form of multi-modal transportation where appropriate." Mr. Hoglund proceeded to review the plan noting that they are looking to identify key issues and concerns in the city. They would like to get as much information up front as they can. He suggested that staff e-mail any information to them so they can starting working on it. Once they have a draft report it will trigger more comments. Mr. Hoglund noted that they will be looking at some hot spots. There are a couple of key areas that they are looking at and there may be additional spots. They want to develop a system of collectors throughout the city. Councilmember Orttel stated that his concern is what is going to be here 20 years from now and not what is going on today and asked what time period is covered by this plan. Mr. Hoglund noted that it is a 20 year plan. Scott Erickson noted that it is the city's goal to look at the plan every two to five years. The two rural reserve study areas are also being looked at by BRA. Mr. Hoglund explained that the next step would be to do the transportation system analysis, which includes volume projections, functional classification, roadway jurisdiction among other items. Stuart Krahn, BRA, explained that one of the things they will be looking at is the east-west trail system and other trail systems they would recommend. They will also be looking at a Park and Ride in the city. At the present time the Traveler provides 116 to 120 trips per month in the Andover area. He noted that transit has been taken out of property taxes and will be funded by MVET starting in July. To opt into this system, cities will be required to join in retiring regional bonds. Mr. Hoglund reviewed the regional initiatives including the Northstar Corridor commuter rail, Met Council transit district changes, regional trails, etc. Other items that will be studies under the transportation system analysis will be access management, traffic calming and funding opportunities. They will be looking at Federal funds, State funds and DNR funds for the trails. They will then prepare a draft plan that will be reviewed by the City Council. The next step will be to develop an implementation plan followed by the final plan. Mr. Erar stated that during the Council goal setting discussions it was noted that there are differences between pedestrian and recreational trails and different funding sources for each. City Council Workshop - ---.--- I I May 23, 2002 - Minutes I Page 3 Mr. Hoglund reviewed the project schedule, noting that they kicked the project off in March, the first TAC meeting was held and the first public open house will be at the end ofJune. At the public open house they will have an opportunity to collect data from those attending by utilizing comment sheets, displays, handouts, etc. The notice for the meeting will be in the newsletter, on the city's website, on cable TV and in the newspaper. In November there will be a presentation of the draft plan. The second TAC meeting is scheduled for July 10, 2002. Mr. Erickson noted that the county has indicated that the intersection at Hanson Boulevard and County Road 18 will be done in July instead of June and the two intersections off of Round Lake Boulevard and 7th A venue will be done in the fall or next year. Mr. Erickson also noted that KARE II will be filming the pine thinning project that is in process. EMERGENCY MANAGEMENT PLAN Fire Chief Winkel explained that this plan will help us in the event of a disaster. He reviewed the purpose of the plan which is to maximize the protection oflife and property, ensure the continuity of government, sustain survivors and repair essential facilities and utilities. Chief Winkel reviewed the emergency operations center, succession of authority, assigrunents and responsibilities, operations policies and emergency checklists. Council then reviewed the plan. Councilmember Jacobson felt that the plan is much too complicated and suggested that a summary be written for each person. Changes made to the plan were: Wherever it is written in the plan, "Emergency Management Director" was changed to Fire Chief. Under Succession of Authority, Fire Chief or Designee was changed to Acting Fire Chief or Designee. Page 12, Assigrunents and Reponsibilities - Under public works and utility systems, added "contact" electrical power and gas service. Page 14, Request Procedure - in the area dealing with specific instructions for obtaining military assistance after the word Mayor, added "or authorized successor". Page 39 - Possible Evacuation Sites - added the Courtyards of Andover and Andover Cinema. Council suggested that a tabletop exercise be scheduled so that everyone will know what his role is m an emergency. I - .~---- City Council Workshop May 23, 2002 - Minutes Page 4 Chief Winkel noted that Jane Peterson, the Fire Department Administrative Assistant, did an outstanding job on the plan, typing it and verifying phone numbers. Motion by Jacobson, seconded by Orttel to adjourn. Motion carried unanimously. Meeting adjourned at 9: 10 PM. Respectfully submitted, U'd/L Vicki Volk City Clerk - - - ~ --- --~ --~ --