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HomeMy WebLinkAboutCC May 21, 2002 ~~ ~~ 10· L-/ .l\d-- CITY OF ANDOVER ().X)'UJ'\ W 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US Regular City Council Meeting - May 21, 2002 Call to order - 7:00 PM 1. Resident Forum 2. Agenda Approval 3. Approval of Minutes (5/1/02Spec. Joint CC/Sports Complex Task Force) (5/7/02 Reg. Council) Consent Items 4. Approve Payment of Claims - Finance 5. Approve Change Order #l/01-2/Ball Field Facility-West of High School/Irrigation - Engineering 6. Modify Depository Resolution/US Bank - Finance 7. Call General Obligation Improvement Bonds of 1999C - Finance 8. Call General Obligation Improvement Bonds of 1997B - Finance 9. Approve Release Letter of Credit #298/Special Assessments/98-34/Chesterton.Commons 3'd Add. - Finance 10. Award Bid/99-15/W ater Treatment Plant - Engineering I I. Approve Plans & Specs/02-7/Hidden Creek North Park/2002 CIP - Engineering 12. Award Bid/00-5N2002 Mill & Overlayn"' Avenue Area - Engineering 13. Approve Change Order #1 (Compensating)/00-16/Grey Oaks (Phase II) - Engineering 14. On-Sale Intoxicating & Sunday Liquor Licenseffanner's Steakhouse - Clerk 15. Approve Raffle/Bingo Permit/Fun Fest - Clerk 16. Approve Refuse Hauler Licenses - Clerk 17. Approve Sale of Used Equipment/Public Works - Public Works Discussion Items 18. Receive Anoka County Sheriff Department Monthly Report - Sheriff 19. Response to Skateboard Park Conduct Concerns - Administration 20. Approve Authorization to Obtain Quotes/01-5/Skate Park Equipment, Continued - Engineering 21. Bond Sale/2002 G.O. Water Revenue Bonds/Water Treatment Plant - Finance 22. Presentation of2001 Audit - HLB Tautges Redpath - Finance 23. Receive Feasibility ReportJOI-13Nerdin Street Trail- Engineering 24. Order Trail ImprovementJO 1-21/Hanson Blvd. & Crosstown Blvd. Intersection - Engineering Staff Items 25. Schedule 2003 Council Budget Workshop, Continued - Administration 26. Schedule Public Information Meeting/Community Center - Administration Mayor/Council a. Research New School Board District Lines - Clerk Adjournment . ___._.'R__·_ .. . , , REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - MA Y 21,1002 TABLE OF CONTENTS RESIDENT FORUM ................................................................................................................. 1 AGENDA APPROV AL............................................................................................................. 1 APPROVAL OF MINUTES......................................................................................................2 CONSENT ITEMS Approve Payment of Claims ................................................................ ... ...................... ....... 2 Resolution R078-02 Approve Change Order # 1/0 1-2/Ball Field Facility-West of High Schoo lIIrrigation ............................................................................................................. 2 Resolution R079-02 Modify Depository ResolutionlUS Bank............................................ 2 Resolution R080-02 Call General Obligation Improvement Bonds of 1999C ................... 2 Resolution R081-02 Call General Obligation Improvement Bonds of 1997B .................... 2 Approve Release of Letter of Credit $298/Special Assessments/Project #98-34/ Chesterton Commons 3'd Addition ................................................................................. 2 Resolution R082-02 Award Bidl99-l5/Water Treatment Plan!........................................... 2 Resolution R083-02 Approve Plans & Specs/02-7/Hidden Creek North Park! 2002 CIP .............. ...... .... ... .......... .............................................................................. ...... 2 Resolution R084-02 Award BidlOO-5N2002 Mill & Overlay/7th Avenue Area .................2 Resolution R085-02 Approve Change Order #1 (Compensating)/00-16/Grey Oaks (Phase II) ......................................................................................................................... 2 On-Sale Intoxicating & Sunday Liquor License/Tanner's Steakhouse................................ 2 Approve Raffle/Bingo PermitlFun Fest ............................................................................... 2 Approve Refuse Hauler Licenses ..................... .............................................................. ...... 2 Approve Sale of Used EquipmentlPublic Works................................................................. 2 RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT Received........... .................................................... .................... ..... ................................. ....... 3 RESPONSE TO SKATE BOARD PARK CONDUCT CONCERNS Motion to .approve.................................................. ... '" ........................ ... ........ ..................... 4 Amended Motion to approve ................................................................................................ 4 APPROVE AUTHORIZATION TO OBTAIN QUOTES/01-5/SKATE PARK EQUIPMENT, CONTINUED Motion to approve ................................................................. ................................................ 9 BOND SALE/2002 GENERAL OBLIGATION WATER REVENUE BONDS Resolution No. 086-02 to approve........................................................................................ 11 PRESENTATION OF 2001 AUDIT - HLB T AUTGES REDPATH Motion to receive......................... .................................................................... ..................... 12 RECEIVE FEASIBILITY REPORT/OI-13NERDIN STREET TRAIL Resolution R087-02 Motion to approve .............................................................................. 13 ORDER TRAIL IMPROVEMENT/01-21/HANSON BOULEVARD & CROSSTOWN BOULEVARD INTERSECTION Resolution R088-02 Motion to approve ............................................................................... 16 SCHEDULE 2003 COUNCIL BUDGET WORKSHOP .......................................................... 17 SCHEDULE PUBLIC INFORMATION MEETINGS - COMMUNITY CENTER ................ 17 . ..-------. - - ._----- Regular Andover City Council Meeting Minutes - December 18,2001 Table of Contents Page ii MAYOR/COUNCIL INPUT Research New School Board District Lines.......................................................................... 18 Letter in Regards to Wetland ................................................................................................ 18 Reschedule Executive Session Motion to reschedule............................................................. ............. .......... .............. ...... 18 . Phone Call from Mr. And Mrs. Knox................................................................................... 18 Park Commission Funds ... ...................................................... ... ..................................... ...... 18 Phosphorus Bill..................................................................................................................... 19 Memorial Services ........ ....... ...................................................................... ..................... ...... 19 ADJOURNMENT...................................................................................................................... 19 CITY of ANDOVER REGULAR ANDOVER CITY COUNCIL MEETING - MA Y 11, 1001 MINUTES The Regular Bi-Monthly Meeting ofthe Andover City Council was called to order by Mayor Mike Gamache, May 21,2002,7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude Councilmember absent: None Also present: City Attorney, William Hawkins City Engineer, Scott Erickson City Finance Director, Jim Dickinson City Administrator, John Erar Others RESIDENT FORUM Keith Rischer- 16157 Hanson Boulevard NW, stated he had never been to a City Council meeting and asked if there was a discussion item, would it be addressed during the discussion or now. Councilmember Orttel stated it would be discussed when the item was brought up in the meeting. AGENDA APPROVAL More infonnation was added to Item 21 but no items were changed on the agenda. Councilmember Jacobson stated they had an email from an individual regarding helping with the construction of a building at Prairie Oak Park and he wondered if they should discuss it at the rneeting. Councilmember Orttel stated he thought it should first go to the Park Cornmission to see where it would fit into the scheme. Mr. Erar suggested they add that as part of the CIP process for 2003 to the agenda for June 4, 2002. Councilmember Jacobson stated the individual was talking about this year. Mr. Erar stated they could put it on the June 4, 2002 agenda. MOTION by Knight, Seconded by Orttel, to approve the Agenda as amended. Motion carried unanimously. APPROVAL OF MINUTES May 1, 2002, Special Joint City Council/Sports Complex Task Force Meeting: Correct as written. May 7, 2002, Regular Meeting: As amended. Regular Andover City Council Meeting Minutes -May 21,2002 Page 2 Councilmember Trude stated she would like to make a change to the May 7th minutes. She stated a change should be made to page 7, under the heading "Call For Bond Sale On Water Revenue". She asked a question about how this impacts residents and the sentence should be rephrased. "She asked ift¡¡¡¡payers dBllRrs wOllld be ased" and it should read, ".. .ifpropertv taxes would be used." Councilmember Jacobson stated on page 10, under the motion on the liquor ordinance he would like the following statement added for the record, "The onlvreason he voted for that was that it was more restrictive than what thev alreadv had." MOTlONby Trude, Seconded by Jacobson, approval of Minutes as amended above. Motion carried unanimously. CONSENT ITEMS Item 4 Approve Payment of Claims Item 5 Approve Change Order #1/01-2/Ball Field Facility-West of High Schoo1!Irrigation (See Resolution R07S-02) Item 6 Modify Depository Resolution/US Bank (See Resolution R079-02) Item 7 Call General Obligation Improvement Bonds of 1999C (See Resolution ROSO-02) Item S Call General Obligation Improvement Bonds of 1997B (See Resolution ROSI-02) Item 9 Approve Release of Letter of Credit #29S/Special AssessmentslProject #9S- 34/Chesterton Commons 3rd Addition Item 10 Award Bid/99-15/Water Treatment Plant (See Resolution ROS2-02) Item 11 Approve Plans & Specs/02-7/Hidden Creek North Park/2002 ClP (See Resolution ROS3-02) Item 12 Award Bid/00-5A12002 Mill & Overlayl7,h Avenue Area (See Resolution ROS4-02) Item 13 Approve Change Order #1 (Compensating)/00-16/Grey Oaks (Phase II) (See Resolution ROS5-02) Item 14 On-Sale Intoxicating & Sunday Liquor Licenserranner's Steakhouse Item 15 Approve Raffle/Bingo Permit/Fun Fest Item 16 Approve Refuse Hauler Licenses Item 17 Approve Sale of Used EquipmentlPublic Works Councilmember Trude stated she had a concern with the water treatment plant bid and wanted to know if they were awarding only the partial bid because the watermain part ofthe bid did not come in yet. Mr. Erickson stated that was just the award for the water treatment plant itself and the water main portion would be brought back at the next Council meeting. Councilmember Trude stated she was satisfied with that. MOTION by Trude, Seconded by Jacobson, approval of the Consent Agenda as read. Motion carried unanimously. Regular Andover City Council Meeting Minutes - May 21, 2002 Page 3 RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT Commander Dave King, Anoka County Sheriffs Department, provided an update on law enforcement activities occurring within Andover. Councilmember Trude stated she had fi-equently been at OakView School at dismissal time and was concerned with the close calls with the crossing guard holding the crossing sign. She stated she saw a cement truck go through her stop sign with children crossing and then the next day an extended cab truck made a right turn in the turn lane as children were crossing every way. She stated she was concerned with the safety ofthe crossing guard and the children because the crossing guard goes out into the middle of traffic with cars continuing to move around her and the children. Councilmember Trude stated she had not seen a CSO there in three weeks and she would like Commander King to assign a CSO at the intersection. Councilmember Trude asked if Commander King could talk to Chuck Holden with the Safety Committee and see ifthey could get the crossing guard a longer, bigger stop sign. Another thing she had witnessed was children weaving in and out of traffic in the parking lot. Commander King stated that they had anticipated that from the beginning and he would talk to Chuck Holden regarding this and other issues regarding crossing, speed and other violations. He stated he would get out some directed patrol activity for that particular intersection. He stated this is still an education process that takes time. Councilmember Trude stated the residents were confused about why they needed to go so slow during the entire school day. Councilmember Knight asked if they had prep signs a half-mile ahead. Commander King stated they put out fluorescent green signs to advise school zone changes and a little farther down they have a sign with an orange flag. Councilmember Knight asked if the signs were large. Mayor Gamache stated that the signs were noticeable with bright red flags. Commander King stated the main problem was the speed of the motorists. Councilmember Trude stated that everyone should realize that when the crossing guard goes into the intersection, everyone needs to stop and wait. Commander King stated he would need to check into this and see if when they are stopping traffic north/southbound Hanson Boulevard if Crosstown needs to stop. Councilmember Trude stated they needed to find out how they wanted the crossing guards to operate because she goes into the middle of the intersection to allow children to cross all ways. Councilmember Orttel stated that hopefully the new intersection would be in by the time school starts in the fall. Councilmember Trude stated she did not know how that would work because the traffic would be approaching the intersection faster because they would not be anticipating a stop. Commander King thought they would be at an adequate interval to allow pedestrian crossing. -. Regular Andover City Council Meeting Minutes-May 21. 2002 Page 4 Mayor Gamache asked if a crossing guard has the same authority as a bus driver to write down violators and report them. Commander King stated they did but he did not think that the crossing guard understood they could do this. Councilmember Knight stated there were students in the audience and thanked them for coming. They were welcome anytime. RESPONSE TO SKATE BOARD PARK CONDUCT CONCERNS Mr. Erar explained that at the May 7, 2002 City Council meeting, questions were raised regarding the use of the skate board park in the context of Council determining whether additional skate board park equipment should be purchased to allow for an expansion of use of the facility. In particular, issues such as user conduct, contacts with the Sheriffs Office and City staff, failure by users to observe park safety rules, cost of staffing the skate board park and, finally, clarification regarding how violations are handled through the juvenile prosecution system have been raised. Mr. Erar stated a preliminary cost analysis of staffing the facility from May 10 through August 30 is estimated at approximately $9,000 for the season. Calculations are based on Monday-Friday 4:00- 8:00 p.m. through June 7, after June th until August 30th, hours would be expanded and begin at 12:00 p.m. until 8:00 p.m. Weekend supervision would begin at 10:00 a.m. until 8:00 p.m. The Park Commission did review this issue and did not recommend staffing due to budgetary considerations and the fact that skate board parks at this level of operation do not typically employ park supervisors. Mr. Erar stated the information provided is in response to Council inquiries and is intended to provide Council with some additional background material with respect to whether additional funds should be expended to expand the use ofthe skate board park at this time. Commander King stated that they had been doing DP A (directed patrol activities). They have a lot of issues with the kids using the park not abiding by the posted rules. They have asked the kids to abide by the rules and the kids do what they are told until the Community Service Officer leaves and then the kids do not abide by the rules. Commander King stated the rules were not being followed by the kids and in order to rnake sure the rules were abided by the Council would need to have an attendant at the park because the CSO could not be there all the time. Councilmember Trude asked if there are behavioral issues that are drawing the CSO to the park. Commander King stated that they had not received many calls regarding behavioral issues; it was mostly by DP A requests. Officer Justin Miller, Community Services, stated when they go there the kids are respectful to them and parents are at the park telling the kids they need to put on helmets but the kids will not listen to them so they then have to tell the CSOs the problems. He stated that it is usually the parents that ask the kids to abide by the rules and wear their helmets and that is when there is abusive language. The ---. Regular Andover City Council Meeting Minutes - May 21, 2002 Page 5 kids are more abusive to the parents. He stated that there was nothing they could do about the problems because there was not an ordinance. Councilmember Trude asked how often they have to visit there on their shift. He stated they usually stop by there two to three times in a six-hour shift for fifteen to thirty minutes at a time. Councilmember Trude asked ifthey had witnessed any abusive language or was it just information from the parents. Officer Miller stated that when they do go to the park the kids are very respectful but when they leave the kids are disrespectful to the parents and even some of the parents were not following the rules, telling the kids it was ok not to wear their helmets. Officer Landes stated that she had been at the park a week ago for a meeting to talk to residents. One out often kids was wearing their helmet, and they were jumping fences and riding their bikes where they should not be and doing other things the kids were not supposed to be doing. They were doing this until the marked CSOs appeared and then they put on their helmets and that was when the CSOs had a talk with the kids regarding the rules. Councilmember Trude asked ifthey had any suggestions for the Skate Board Park Committee. She wanted to know if it would be helpful to hire an attendant at the park. Officer Landes felt they should hire an attendant to monitor the activity and make sure the rules are followed. They would need an attendant to be in a uniform and will continually enforce the rules. Councilmember Knight asked how many kids were at the park at one time. Officer Miller stated around 4:00 p.m. there are between 12 and 20 kids and in the evening around 30. Councilmember Trude asked if there were more kids at the park once school was out. Officer Miller stated that there would be around 40 to 50 kids during the summer. Commander King stated that an attendant would be helpful because they would be there the entire time to monitor and make sure the kids followed the rules. Councilmember Jacobson asked if their park was unique because he did not hear of any other cities having an attendant. Commander King stated he did not know if there were other cities with these problems but Grace Lutheran Church did have an attendant at their skate park. Councilmember Trude stated she had heard from the Chairman ITom the Park Commission that if they gave the kids more equipment, they would behave. She wanted to know if Commander King had heard of this. Cornmander King stated he would assume it would be the opposite and attract more kids and bad behavior. Mr. Rischer, 16157 Hanson Boulevard NW, stated that he wanted to highlight a few items and read for the record the following from his letter to the Council. "As a parent of children who actively utilize the skate park and a member of the Parents Advisory Task Force, I would like to share my thoughts regarding delaying the acquisition of the Tier I half pipe for the existing skate park. The board has gone on record stating its reluctance to acquire the half pipe due to noncompliance of some ,-- - ----- -- Regular Andover City Council Meeting Minutes-May 21, 2002 Page 6 of the boarders who do not follow the rules, including those not wearing helmets. Why is the board willing to punish everyone who uses the skate park, including my own children who follow the rules, instead of dealing with the kids who are not following the rules? Instead, please provide a complete skate park that is a worthy of our city, or have none at all. Don't build a skate park and leave it incomplete. A half pipe is the focus of most boarders and is essential to any Tier I skate park that has been built in the metro area." Mr. Rischer went on to state "The board needs to realize that unfortunately the community standard for helmet usage has been optional and not enforced. The closest Tier I skate park built a few years ago at Sand Creek in Coon Rapids has not been enforced in any way, although the expectation is posted. Helmet usage is rare to nonexistent and there is no attendant or CSO who enforces the rules. If Andover chooses to enforce the posted rules, (as an Emergency Room RN, I agree helmet usage is an excellent public health policy.) Please realize that it will take time for kids to receive and act upon this expectation based on their experience at Sand Creek, but it can be done. I propose the following recommendations for the city council to consider and act upon. One is to approve the purchase of the Tier I half pipe to complete the skate park as started last year as soon as possible and the second is to educate those who use the skate park of the expectations of rule compliance. Consider the following timetable and ideas. Two weeks before the half pipe is placed publish and distribute a flier to inform those who use the skate park and to parents that are present that a half pipe is coming and the strict expectations including helmet usage for admission to the park. 1 am willing to distribute this daily." Mr. Rischer asked ifthe City put together the money to build Sunshine Park, built two of the five fields, and began having problems with teams, would the City punish the whole community by stating they have been having problems with the park. Or, would they deal with the problerns instead of punishing the entire community for the sake of the few. He stated they mentioned that Sand Creek was not close to City Hall and helmet usage is not happening there but it is utilized and when he had been at Sand Creek he only saw kids enjoying themselves and using the park appropriately and he thought the reason the accentuations that City Hall is seeing is because they are right next to the park and the same things happen at Sand Creek but it is not noticed because it is not next to City Hall. He stated he did not condone the bad language but the majority ofthe kids are not using foul language. Mr. Rischer stated they needed to have the equipment for the kids to use. He would like the Board to consider and give the kids time to realize that Andover was going to be tough and enforce the rules. He stated the activities from the kids were not abusive and the park was the most used park in the City. He stated he had not experienced the problems and he is there most evenings. The kids are out there having a good time. This is not an overwhelming problem. Mr. Rischer stated he was an advocate for the Skate Park; he handed out information and talked with the kids regarding the skate park. He stated kids have been more than willing to consider the rules of the skate park. He requested the City Council not to leave the park the way it was, and stated he was willing to do what he could do to help the park. --- ~-- Regular Andover City Council Meeting Minutes-May 21, 2002 Page 7 Councilmember Trude stated the task force were the ones who made up the rules. She asked ifhe was part of that. He stated he was not one of the original members, he joined midway into this. Councilmember Trude stated the concerns she had heard were not regarding the rules, it was the behavior and parents felt they could not bring their children to the park because of this. Mr. Rischer stated that he had not come across a lot of this but kids swear in school and they will swear elsewhere. That is normal and the City should not punish everyone for the few that are misbehaving. Mr. Rischer stated he would be willing to be a volunteer attendant if the funds were not there. He asked that the Council approve the half pipe. Councilmember Trude stated that she had not heard of these problems at Grace Lutheran so she was concerned with the behavior at this park. Mr. Rischer stated that the park at Grace Lutheran was patrolled. Councilmember Trude stated she had heard there was destruction of picnic tables and kids trying to start things on fire. Mr. Rischer stated he would like the Council to go to the park and observe the kids playing for a half hour and see how the kids are behaving and how they enjoy the park. Councilmember Trude stated the City did not budget for the equipment, the Lions Club did fund the equipment and the money from the City would be from the miscellaneous fund. Mr. Erar stated there were dollars there but they were not specifically marked for the equipment. Councilmember Knight asked the CSOs if the parents of the chronic offenders were contacted. Officer Miller stated that there are chronic offenders but they could not do anything at this time because it was not an offense. Commander King stated that even if they did go to the parents of the offenders, the parents probably would not do anything about this. Councilmember Trude asked if it would be worth the money to get an attendant for the park. Councilmember Orttel stated this did not address the problems at City Hall with harassment and other problems. He stated there were other sports activities at the park and he had not heard of any other sports with these problems. Mayor Gamache stated the problem was the parents were not there supervising the kids so an attendant would be like the authority problem. Councilmember Orttel asked if they should have an ordinance so that the officers could have some authority at the park. Councilmember Trude stated there was not a way to keep the kids out of the park when an attendant is not there but they should have an attendant there during the peak time that kids wí1l be there. Mayor Gamache stated that it was the City's rule to wear helmets but what if they discontinued that rule, would this make the behavior better. Commander King stated that if there was an attendant there the behavior would be better. Councilmember Jacobson asked if they hired someone for 40 hours a week for three months, what would be the implications to the City. Mr. Erar stated they do hire seasonal part time employees and there would not be any implications to the City regarding this. --_.~---.- Regular Andover City Council Meeting Minutes-May 21, 2002 Page 8 Mayor Gamache stated they have $9,000 allocated for the three months so they could have an attendant until the start of school. His suggestion would be to go with an attendant and to put it into effect and add a halfpipe to the complex with the Council covering the $9,000 for the park attendant. Mr. Dickinson stated his suggestion would be for the money to come out of the levy dollars for the park fund this year and then they could figure it into the budget for next year. Mr. Erar stated they should take a look at this and bring it back to the next Council meeting with funding recommendations. 1lt"l\U'\iW- (,....j.o i.. Councilmember Trude stated that if the money did ~ come out of the capital fund account, she would not support it because she did not want to take from the park fund for an attendant. Councilmember Orttel stated this was a park issue and he did not think the money should come out of another fund. Councilmember Trude stated that if they had an attendant, the attendance would go up because the parents would feel safe to come back to the park. MOTION by Trude, Seconded by Gamache, to approve Item No. 19 (Hiring a part time, temporary seasonal skate board park attendant and the funding come from another account besides the Park Capital Fund). Motion carried 4 ayes, 1 nay (Jacobson). Councilmember Trude stated she wanted to change the Motion to ask staff to come back with the recommendation for funding for hiring a part time temporary seasonal skate board park attendant and approve the source of funding at the time the Council approves the hiring of an attendant. MOTION by Trude, Seconded by Gamache, approve Item No. 19 (Hiring a part time, temporary seasonal skate board park attendant and ask staffto come back with the recommendation for funding and approve the source of funding at the time the Council approves the hiring of an attendant). Motion carried 3 ayes, 2 nays (Jacobson and Knight). Councilmember Jacobson stated he was voting against this because he did not think they should be spending $9,000 to hire an attendant. He would take a different approach, maybe a little more hard- line. He stated that privileges should be taken away until the behavior improves and if it does not improve then the skate board park should be shut down permanently. Councilmember Knight stated the reason for his voting against this was because he would like the Council to look at this some more because they are allowing a handful of kids dictate policy for a much larger group of kids as well as for the City itself and it bothered him because he thought the perpetrators did not exceed fifteen people and it seems there maybe a better way to do this. Councilmember Orttel stated he agreed with Councilmember Knight but they spend between one and two million dollars for the Sheriff's Department for the same thing. Ms. Julie Woodberg, 17171 Uplander Circle NW, stated she had been on the task force since the beginning and the rules that were posted in the skate board park were not the rules written by the _. Regular Andover City Council Meeting Minutes - May 21, 2002 Page 9 Skateboard Task Force and approved by the Park Commisson and the City Council. She stated the rules being enforced were written by Todd Haas. Ms. W oodberg stated helmets were not a requirement according to the League of Minnesota Cities. She stated if kids were not going to listen to parents, they would not listen to an attendant a few years older then they were. She stated Grace Lutheran Church had equipment that was smaller than the City's and it was not Tier II equipment, a lot of it was homemade and falling apart. Grace Lutheran Church had ten to twelve year olds at their park. She stated City Hall was a more favorable location for the skate park because of having a phone available for the kids to use. Then the phone was taken out of the City Hall area last year because the phone did not make enough money. She stated a pay phone should be available for the amount of use it could get. Mr. Dickinson stated it was removed for two reasons. The first reason was the city was paying over $700.00 a year for a phone that was being utilized less than a minute a day and the second reason was there was also concern regarding vandalism with the phone and the City was told that any more vandalism to the phone would be the City's responsibility to repair. He stated the decision to remove the phone was actually made last year. Mr. Erar stated the other aspect discussed by staff was even though the pay phone was out there, kids would carry cellular phones and if they did not have a cell phone or a quarter, they could come into City Hall and use the phone. Ms. Woodberg stated that the City Council agreed to match the money dollar for dollar for equipment that would be purchased this year and asked what would happen to the money if the equipment was not purchased. Mr. Dickinson stated that if the funds were not used for the specified use, the money would need to be returned to the Lions Club. Ms. Woodberg stated that if the City did not have a place for the kids to go, they would be all over the City so they needed to figure out how to get the inappropriate people removed out of the park. Mayor Gamache stated he would like additional information on the rules posted on the board and find out how the rules were changed. Mr. Erar stated they would research that and bring it back at the next meeting. APPROVE AUTHORIZATION TO OBTAIN QUOTES/01-5/SKATE PARK EQUIPMENT, CONTINUED It was noted this item was in regard to authorizing City staff to obtain quotes for the purchase of a new 3 foot Ramp Rider Mini Ramp (half pipe) for the Skate Park Facility behind City Hall as recommended by the Park & Recreation Commission. Funding for purchasing the equipment would be from the $5,000 donation from the Andover Lions that was specifically identified to purchase additional equipment. The remainder would be from Park Dedication Funds (as a match), which was recommended by the Commission last year if a .-. Regular Andover City Council Meeting Minutes -May 21,2002 Page 10 donation was made. The remainder would be from the Annual Miscellaneous projects identified in the ClP (which is Park Dedication Funds). Mayor Gamache asked if $10,700 was the full amount. Mr. Erickson stated that $10,700 was the estimate they had at the point they wrote this and if it was any more than that, they would bring it back to the Council for approval. Mayor Gamache stated they had $5,000 donated by the Lions Club. Mr. Rischer stated that he looked into this with Mr. Haas and $10,700 would be the maximum charged for the equipment and it could even be less than that. Councilmember Trude stated in talking with Mr. Haas this was the best price they could get for the equipment and the only company that made this type of equipment. Mr. Rischer stated that there was other equipment but it cost more. MOTION by Knight, Seconded by Jacobson, to approve Item No. 20 (Authorize expenditures to purchase equipment including taxes and shipping). Motion carried 4 ayes, 1 nay (Orttel). Councilmember Orttel stated the reason he was voting no was because of the attendant. It was an unfounded, untested method and he suggested they see if that works before they purchase more equipment because if they had to close the park down they would have to put the equipment just purchased away in storage. Councilmember Trude stated that any violations in the park should be enforced. She would like to have staff research and work with the CSOs to find out if the City was adequate in that area. Mr. Dickinson stated the helmet issue was an item provided to them from a skate board workshop through the League. They provided the City and Mr. Haas with sample language from the League and worked with them on being able to limit their liability on this park. He stated they were all suggested to them from the League and to keep the park at a Tier I level so that was why the language was written like that. Mayor Gamache asked what it would do if the City did not enforce this issue. Mr. Dickinson stated the limitation the League set was that it had to be listed at the park but it did not list the enforcement. Councilmember Knight asked ifthe language was "shall" or was to encourage it. Mr. Erar stated the helmet was required and other types of safety equipment were recommended. Councilmember Knight asked if they changed the wording to "recommend" did that affect their liability. Mr. Dickinson stated he would need to research that. Councilmember Trude stated she would like something in writing from the League regarding this because if the other cities were not doing this that was one of the big issues and she thought they could get some information from the insurance division. Mr. Dickinson stated they would provide that research to the Council. Regular Andover City Council Meeting Minutes - May 21, 2002 Page 11 BOND SALE/l00l GENERAL OBLIGATION WATER REVENUE BONDS Mr. Dickinson introduced Mr. Mark Ruff, a Financial Advisor from Ehlers & Associates, to present the results of the City's sale of the following bond issue authorized at the May 7,2002 Council Meeting. Mr. Dickinson stated the City Council authorized at the May 1,2001 Council Meeting to provide for the sale ofthe $9,780,000 General Obligation Water Revenue Bonds, Series 2002. Mr. Dickinson stated the issuance of bonds would provide for the water systems expenses programmed in the 2002-2006 Capitallmprovement Plan and revenues of the water system would pay the debt service. Mr. Ruff stated it was a good day to sell bonds and they received five bids. The winning bid was from US Bancorp Piper Jaffray in combination with Wells Fargo, Morgan Keegan and Edward Jones. He stated the interest rates ranged from 2.3 percent to 5 percent which gave them a true interest rate calculation which was their calculation because the City was paying fees at the same time so they may have some bids with lower fees but higher rates. He stated they put it into a present value calculation and it was 4.7946 percent, which was 40 to 45 basis points lower than what they had anticipated. So, the annual payments should be thirty to forty thousand dollars less than what they had previously presented to the Council. Mr. Ruff stated the other bids were from a variety of places. He stated what was typical for this size of a bond issue was they allowed the bidders at their option to buy bond insurance at their cost. The bond insurance was purchased from Amback so this issue would carry a Triple A bond rating. Mr. Ruff stated they had a conference call with Standard and Poors and they were very, impressed with the growth of the City and the management ofthe City. In their rating report, it stated the City's bond rating reflected strong market value growth, maintenance of strong reserve levels and very moderate debt levels. He stated with the review and the growth in the City and the policies that had been adopted in the last year the City did receive a bond rating upgrade from an A to an A plus. He stated bond-rating upgrades do not happen very often and only two cities within Anoka County with a higher bond rating are Coon Rapids and Fridley. He presented to the City Council a Bond rating upgrade certificate. The Council expressed their gratitude to the staff for a job well done. Councilmember Trude stated this would mean every time the City issued bonds, it would be a benefit to developers. Councilmember Jacobson stated that on the winning bid sheet when he looked at the years 2020, 2021, 2022 there is roughly 1.4 million bond due with mandatory redemption 2001 and the others did not have this. He asked Mr. Ruff to explain this. Mr. Ruffstated most ofthe time, longer rnaturities would be bought by large bond funds or insurance companies and they only like to buy blocks of -- - -- ----~-- Regular Andover City Council Meeting Minutes - May 21, 2002 Page 12 bonds that are at least a million dollars as a block in total. So, underwriters will combine three maturities into one ticket that they write to a bond fund. This was called terming bonds up which is combining principal from the three years into one ticket. It did not reduce flexibility to the City. Years 2021 and 2022 would make normal principal payments, they would just have the bonds called a year earlier than they expected. It is a sales technique used to get the interest of the larger institutions. Councilmember Jacobson wanted to make sure this was not a balloon payment. Mr. Ruff stated it was not a balloon payment, it would be fully amortized. Councilmember Jacobson asked ifall the bonds were callable at any time. Mr. Ruff stated that they were callable after ten years. MOTION by Trude, Seconded by Jacobson, to approve Item No. 21 (Bond Sale/2002 General Obligation Water Revenue Bonds). See Resolution No. 086-02. Motioncarried unanimously. Councilmember Jacobson stated that there were two resolutions in the packet and the correct one was handed out at the meeting. Mr. Dickinson stated that everything was the same except the first whereas was modified. Mr. Erar stated he would like to recognize Mr. Ruff for the good work he had done on the bond Issue. PRESENTATIONOF 1001 AUDIT-HLB TAUTGES REDPATH Mr. Dickinson introduced Mr. Mark Gibbs, CPA, an Audit Partner with the City's auditing firm, HLB Tautges Redpath, who made a presentation to the City Council related to the City of Andover Audited Financial Report as of December 31,2001 and the corresponding Financial Analysis and Management Considerations. Mr. Dickinson stated the City is required to have an independent audit conducted annually. The 2001 Audit was conducted throughout the months of March and April, with the final day of fieldwork conducted on April 15, 2002. The Finance Staff was very involved in the audit process and enjoyed the excellent working relationship with HLB Tautges Redpath. Mr. Dickinson stated there was no budget impact, the presentation, financial report, the corresponding financial analysis and management considerations and report on internal controls were provided as informational. Mr. Gibbs stated they had completed the audit for the City of Andover for December 31, 2001 and the audit reports were sent to the State Auditor in accordance with Minnesota Statutes. Mr. Gibbs summarized the audit report to the City Council and stated four reports were given to the City in the process of performing the audit. The first was the Annual Financial Report and the second was the Financial Analysis of Management Considerations. He stated the third report was on Regular Andover City Council Meeting Minutes - May 21, 2002 Page 13 internal controls, which are required under government accounting standards, and they had no reportable conditions on that. He stated the fourth report was the State of Minnesota Legal Compliance Report that dealt with five areas and was a checklist type of report. Mr. Gibbs stated the general fund balance increased by $737,000 in 2001 and one of the main reasons was because they had an under expenditure. That amount has been reserved for the Road and Bridge fund in 2002. Mr. Gibbs stated that a general rule was that they should have fifty percent of the ensuing budget expenditures on hand at December 31. He stated their 2002 General Fund expenditure budget was about 6.9 million and they had approximately 3.4 million on hand so the City met the ratio of fifty percent coverage. Councilmember Jacobson stated that usually there is a page or two of recommendations from the auditors and this year he did not see any. He wanted to know ifthere were any concerns. Mr. Gibbs stated that there were a few minor items they discussed with Mr. Dickinson. One was the recording of special assessments; the nature of the reports they received fTom Anoka County was not conducive to tying back their special assessment balances so the City could get a firm handle on them. He stated the City of Fridley had developed proprietary software to monitor that and their recommendation was for the City of Andover to explore that. Mr. Gibbs stated another concern was the amount of debt the City had and Mr. Dickinson told him that it was actually low and short term debt. Mr. Dickinson stated there were some suggestions within the Financial Analysis and Management Consideration report where the auditors offered some suggestions within the funds. MOTION by Orttel, Seconded by Trude, to Receive Item No. 22 (Accept the 2001 Audit - HLB Tautges Redpath). Motion carried unanimously. RECEIVE FEASIBILITY REPORT/Ol-13/VERDIN STREET TRAIL Mr. Erickson noted this item was in regard to receiving the feasibility report for the evaluation of potential trail connections from neighborhoods adjacent to the Rum River Elementary School. Mr. Erickson stated the funding for the trail improvement was identified in the 2002 CIP in the amount of $100,000. Barring any issues that may arise during the project design, the actual contractor bids for this work should be in line with the budget for this project. rfadditional funding would be necessary, other funding sources could be identified. Mr. Erickson stated there were three potential trails. Regular Andover City Council Meeting Minutes - May 21,2002 Page 14 Trail A is on the East side of V erdin Street and this trail is proposed in the report to be constructed along the east side of Verdin Street between 169th Lane and 1720d Lane in Woodland Meadows. Trail A has an estimated cost of$80,356.50. Trail B is on 168th Lane to School and South Property Line and this trail would be constructed along the west side of the Bjork property (2477 _168th Lane NW). The trail would be constructed 8 feet wide from l68th Lane to the school parking lot and would be located within a 15-foot wide trail easement of which the easement would need to be purchased from the property owner. The City recently received the appraisal in regard to the value of the trail easement that would be necessary to construct the trail on the Bjork property. The appraisal indicates the value of the easement to be $3,700. The Bjorks have received a copy of the appraisal for review. Trail B has an estimated cost of$33,472.95. Councilmember Knight noted there would not be an official crossing on 169,h and asked how we would they stop the kids from crossing there. Mr. Erickson stated there would be a crossing guard farther down where the kids would cross. The school district has indicated that a trail is necessary from 168th Lane but their preferred location would be along the west side of Verdin Street from 168,h Lane north to the school's southerly entrance. This location would tend to funnel the walkers to a location that would be monitored by a school crossing guard. The difficulty with this option is a wetland would need to be filled on the corner of 168th and Verdin Street to allow for the trail construction. Trail C is the boardwalk from Bittersweet Street to the west property line of the School. The trail would be constructed through the northwest comer of the school property. There are existing wetlands that would be affected by the trail. The property owner at this location has indicated that they would not be interested in having a trail at this location. Trail C has an estimated cost of $51,381. 75. Mr. Erickson stated the school district has indicated to City staffthat this trail segment is an aligrunent they would not prefer. Mr. Erickson noted the funding for the trail improvement is identified in the 2002 CIP in the amount of $1 00,000. If additional funding would be necessary, other funding sources could be identified. Councilmember Jacobson noticed in all the other trail proposals, except in Trail C, there was not any right of way fee, so if one went in there, would it be free. Mr. Erickson stated it was not reflected in the estimate. He stated it did cross a wetland, the cost is over $51,000, it would have to be an elevated boardwalk, and it does not include an easement purchase because the property owner stated he was not interested in providing the easement at this time. The trail connection is not supported by the school district either. Councilmember Trude asked if the proposals were what the schools wanted. Mr. Erickson stated the school wanted to see a trail connection on the west side of Verdin from 168th Lane to the southern entrance. He stated the problem was a large wetland on the comer with a steep ditch and there would probably need to be some property purchased and wetland filled to make a trail connection. - Regular Andover City Council Meeting Minutes - May 21, 2002 Page 15 Councilmember Jacobson asked if they really needed two trails or would one work. Mr. Erickson stated to effectively provide some type of access to the school he would recommend two trails. Trails A and B would be the minimum improvements to provide some kind of access to the school. Mayor Gamache asked if Trail A is running along someone's property. Mr. Erickson stated this would be on City right-of-way so they were not anticipating any additional purchase of property. Mr. Jim Olsen, 16658 Wren Court, addressed the issue of philosophical trails to the elementary school that no one wanted there in the first place. He stated that if they only have five or ten kids on each side of the school using the trail, he could not see spending $80,000 on building trails when they did not want to spend $9,000 on a skate board park attendant. Mr. Olsen stated he worked with the City staff and the Park Commission to get the trail on the south from 168'h and the property line. Everybody seemed to be in agreement that it was the best of the solutions that they could see. Councilmember Trude asked ifhe lived on any of the properties that were impacted or had elementary kids. Mr. Olsen stated he did not. Councilmember Orttel stated that when the school went in he was concerned with the kids walking on the busy road to get to the school and other activities located at the school. He noted the kids are there even when the school is not open. Mayor Gamache stated they had funding available for $100,000 in the 2002 CIP. If they do have both trails this would exceed the amount so how would they come up with the additional money to finish both trails. Mr. Erickson stated they would put together a set of plans and specifications and hid the project. If they receive excellent bids it would be under the $100,000 but if they were over that amount he would ask the City's Finance Director to make some recommendations. Mr. Dickinson stated the other funds would be the Capital Equipment Reserve where the parks have a specific designation offunds and they could reallocate to do this or they could use road and bridge funds. Councilmember Trude asked if the trails would be done before school opened in the fan if they moved on this. Mr. Erickson stated that they were working to get it done by the time school opens and the school has some internal trails that the new trails could connect to. Councilmember Jacobson stated when voting on this he would like to have two separate motions because he had some concems regarding Trail B. Mayor Gamache asked what the length of the trail was. Mr. Erickson stated he did not have the exact footage on that. Councilmember Trude stated she would recommend the trails as an investment and enhancement to the area. - .-. Regular Andover City Council Meeting Minutes-May 21, 2002 Page 16 MOTIONby Trude, Seconded by Orttel, to Approve Item No. 23 (Approve Trail A and Trail B and direct staff to move forward with ordering the plans and specs and authorizing staffto work with the property owner on the purchase ofthe easement, See Resolution R087-02). Motion carried 4 ayes, 1 nay (Jacobson). ORDER TRAIL IMPROVEMENT/01-21/HANSON BOULEVARD & CROSSTOWN BOULEVARD INTERSECTION Mr. Erickson stated the City Council recently discussed trail improvements along certain sections of Hanson Boulevard and Crosstown Boulevard. In conjunction with the reconstruction of the Hanson/Crosstown intersection, a trail was recommended to be constructed along the east side of Hanson Boulevard south of Crosstown Boulevard to 150th Lane. By constructing a trail at this location it would provide a safer route for the schoolchildren to get to the crosswalk that are currently using the shoulder along Hanson Boulevard. Mr. Erickson stated the estimated cost for the Hanson Boulevard trail segment was $20,000, which was not identified in the 2002 CIP. Councilmember Trude stated if there was a trail put in, the kids would not need to cross the road. They could follow the trail to the stoplight or if they were going to OakView, they ,""ould not need to cross at all. Mr. Erickson stated that for school walkers and with all the activity in the area, this would provide a safer connection. Councilmember Trude stated they would be collecting a lot of trail money from new developments to the west of the area in the next year or two. Mayor Gamache asked if this was all on the right-of-way for Hanson Boulevard. Mr. Erickson stated this was true. Councilmember Orttel asked when they would be starting on the intersection light. Mr. Erickson stated they would be starting in June. Councilmember Jacobson asked Mr. Dickinson where the money would come fTom for the trail. Mr. Dickinson said the money was coming from the interest earnings on the pavement management transfer. He recommended Council look at designating interest earned on those dollars to pay for this project. Councilmember Trude asked ifstaffwould research the other two trail sections. Mr. Erickson stated they would do an additional analysis on the other two trail sections and approach the property owners and explore their interest in an easement purchase fTom them for the trail. Councilmember Trude asked if staff could check with the County about paving a shoulder where the trail ends if they could not get the easements. ------.- Regular Andover City Council Meeting Minutes - May 21, 2002 Page 17 MOTION by Orttel, Seconded by Jacobson, to approve Item No. 24 (Authorize staff to draw plans and specifications and prepare to build the trail from Crosstown south on Hanson to 150,h Lane and put it as a change order to the Counties signalization project, See Resolution R088-02). Motion carried unanimously. SCHEDULE 1003 COUNCIL BUDGET WORKSHOP Mr. Erar explained that during the 2002 Budget process, Council had indicated their strong desire to meet with staff earlier in the budget process to articulate Council service related concerns, discuss fiscal implications affecting the new budgeting cycle and identify any new Council service related priorities for the subsequent year. In response, a Council workshop has been included in the early stages of the annual budget development calendar. MOTION by Jacobson, Seconded by Knight, to approve Item No. 25 and direct staff to schedule a City Council workshop to discuss 2003 budget, on Tuesday, June 18,2002,5:30 pm. Motion carried unanimously. SCHEDULE PUBLIC INFORMATION MEETINGS - COMMUNITY CENTER Mr. Erar explained the Council has requested that two public infonnational meetings be scheduled to begin the process of gaining citizen input regarding the proposed Community Center project. Mr. Erar stated Council was requested to schedule a Public Infonnation meeting on the proposed Community Center for Thursday, June 13 at 6:30 p.m. at Andover Elementary School. Mr. Erar stated the Council could discuss additional ideas for advertising the meeting date and location because there seemed to be some question whether or not the public was notified of the previous meeting on May 16, 2002. He stated he had authorized additional signage that would be placed throughout the community at various physical locations, posting it in the newsletter and on cable TV, placing it on the electronic bulletin board, placing flyers, and contacting the school to place some infonnation. Councilmember Knight stated that he had a request from different organizations that the meeting be changed to a Sunday because the weekdays are too hectic with activities. Mayor Gamache stated they could have two meetings on the same night to accommodate more people. Mr. Erar stated they could have a meeting at 6:30 p.m. and another at 8:00 p.m. to accommodate everyone. Councilmember Knight asked if the staff would be meeting anytime soon with the YMCA. Mr. Erar stated that they would be meeting with them this week. Mr. Dickinson stated they would be meeting regarding the amount of space that would be needed for the Community Center. ------ Regular Andover City Council Meeting Minutes - May 21, 2002 Page 18 MOTION by Trude, Seconded by Orttel, to approve Item No. 26 and direct staff to schedule two Public Information meetings on the proposed Community Center on Thursday, June 13,2002 at 6:30 p.m. and 8:00 p.m. Motion carried unanimously. MAYOR/COUNCIL INPUT (Research New School Board District Lines) - Mr. Erar stated that this was in response to a concern raised by Councilmember Trude. She had requested that staff provide information regarding the school district boundary lines. The School Board acted on their proposed boundary lines on Monday, May 20,2002. The proposal is to leave Mike Sullivan's district as is with the elimination of Andover Precinct #2, which wí1l go to Ham Lake and Precinct #3, which wí1l go to Coon Rapids. There was also the possibility ofa second proposal. The adopted boundary lines wí1l be available on the School District's Website. Councilmember Trude stated she was upset that they did not get a chance to comment on this before the lines were drawn. (Letter in Regard to Wetland) - Councilmember Knight asked if everyone had received the letter regarding the wetland. Mr. Erar stated staff had not had a chance to look at this letter. Councilmember Orttel stated that he would like Staff to look into this and they could discuss this at the next meeting. Councilmember Trude stated this brought up the issue of general drainage. Mr. Erickson stated they would look at the issue and respond back. (Rescheduling Executive Session) - Councilmember Trude stated she had a conflict with the May Executive Session meeting. Mr. Erar stated they could work it into June 5,h if everyone would have it open on their schedules. Councilmember Trude stated June 5,h would be fine or they could start June 4,h. Mayor Gamache asked ifJune 4th would be okay for everyone. Councilmember Jacobson stated that June 5th would be better. MOTION by Trude, Seconded by Jacobson, to reschedule the Executive Session to May 5,h at 7:00 p.m. Motion carried unanimously. Mayor Gamache asked ifby changing the meeting date, did they need to notify the people involved ofthe change. Mr. Erar stated they would send out letters with the new date and again give them the choice of an open or closed meeting. (Phone Call) - Councilmember Trude stated she had a call from Mr. and Mrs. Knox at 15309 Linnet Street regarding the drainage hole being so close to their home. She asked if this was an issue they needed to go to their developer about or if it was the City's problem. Mr. Erickson stated they are working with them and Mr. and Mrs. Knox were in the process of reconfiguring the pond in their back yard. Regular Andover City Council Meeting Minutes-May 21, 2002 Page 19 (Park Board Funds) - Councilmember Jacobson stated he would like staff to bring infonnation to the next Council meeting in regard to park funds and what is left in the budget for the rest of the year in regard to trail funds. He stated he would like to have an idea on what they have and don't have. Mr. Dickinson stated they could do that and it would also be included in the upcoming quarterly report. (Phosphorus Bill) - Mayor Gamache noted he had received a letter regarding the Phosphorus Bill. (Memorial Services) - Mayor Gamache stated Memorial Day was coming up and there would be two different memorial services to honor the September 11, 2001 victims. Anyone who would like to attend would be welcome. MOTION by Knight, Seconded by Orttel, to adjourn. Motion carried unanimously. The meeting adjourned at 9:53 p.m. RespectfulJy submitted, Susan Osbeck, Recording Secretary --þ- -