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HomeMy WebLinkAboutCC May 7, 2002 C-8v'LD-k ~ . CITY OF ANDOVER o..xn..Q..Y\cU-d 51?'1/ () L 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW:CLANDOVER.MN.US Regular City Council Meeting - Tuesday, May 7, 2002 Call to Order - 7:00 PM 1. Resident Forum 2. New Employee Introduction-FirelFinance Departments 3. Agenda Approval 4. Approval of Minutes (4/9/02/Joint CC/Sports Complex Task Force) (4/10/02/Board of Review) (4/16/02/Exec. Session) (4/16/02 Reg. Council) (4/16/02/Exec. Session) (4/17/02/Council Goal-Setting) (4/18/02/Council Goal-Setting) (4/24/02/Board of Review, Con!.) Consent Items 5. Reset Bid Opening Date/02-9, 02-1, 02-5 & 02-6N arious Park 1mprovements/2002 CIP - Engineering 6. Approve Lot Split/16055 Makah Street- Planning 7. Adopt Assessment RollIW aive Public Hearing/O 1-12N erdin Street NW Street Improvements - Engineering 8. Approve Authorization to Obtain Quotes/O 1-5/Skate Park Equipment":' Engineering 9. Approve Plans & Specsl02-5/Shadowbrook East Park/Irrigation/2002 CIP - Engineering 10. Approve Plans & Specs/99-8/Municipal Well #8 - Engineering 11. Approve Quotes/02-19/Andover Station Maintenance Contract - Engineering 12. Approve Administrator Perfonnance Review - Administration 13. Approve Temporary Non-Intoxicating Liquor License/Andover Lions Club/Fun Fest - Clerk 14. Approval of2002-2003 Council Goal-Setting Priorities -Administration Discussion Items 15. Call for Bond Sale/General Obligation Water Revenue Bonds/ Water Treatment Plant -Finance 16. Consider Residential Sketch Plan/SE comer of Hanson Blvd. and 161" Avenue-Planning 17. Consider Amendments to Ordinance 8 and 235- Regulating Off-sale Liquor Stores- Planning 18. Sunshine Park Facility - Public Facility Use Complaints - Administration 19. Amend Ordinance 209B/Providing for Council Salaries.. Administration StaffItems 20. Public Hearing/Approve Vacation of Utility, Drainage Easement/13885 Ivywood St.(Betsy Hoffman)- Planning 21. Acknowledge Rural Reserve "Open House" Meeting Schedule - Community Development 22. Present Emergency Management Plan! Schedule Council Workshop- Fire 23. 2002 First Quarter Financial Report - Finance 24. Schedule 2003 Council Budget Workshop - Administration 25. Schedule Public Infonnation Meetings - Community Center - Administration 26. League of MN Cities - 2002 Conference Attendance - Administration 27. Fireworks Sales - Clerk 28. Amend Ordinance 243/Rules of the City Council- Clerk Mayor/Council a. Animal Control Procedures - Clerk Payment of Claims Adjournment OOl.l\..v..:t- Cv:LI O_ff\.ULeLl-cl S/:2-1 ft.?. REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - MA Y 7, 1002 TABLE OF CONTENTS RESIDENT FORUM ................................................................................................................. 1 NEW EMPLOYEE INTRODUCTION -FIRE/FINANCE DEPARTMENTS ........................ 1 AGENDA APPROV AL.............................................................................................................2 APPROVAL OF MlNUTES......................................................................................................2 CONSENT ITEMS Resolution R071-02 Reset Bid Opening Date/02-9,02-1.02-5 and 02-6Narious Park Improvements/2002 CIP ............................................................................................ ...... 3 Resolution R072-02 Approve Lot Split/16055 Makah Street.............................................. 3 Resolution R073-02 Adopt Assessment Rol1/Waive Public Hearing/OI-12Nerdin Street NW Street Improvements................................................................................................ 3 Resolution R074-02 Approve Plans and Specs/02-5/Shadowbrook East Park! Irrigation/2002 CIP ............... ......................................................................................... 4 Resolution R075-02 Approve Plans and Specs/99-8/Municipal Well #8............................ 4 Approve Quotes/02-19/Andover Station Maintenance Contract......................................... 4 Approve Administrator Performance Review......................................................................4 Approve Temporary Non-Intoxicating Liquor License/Andover Lions Club/Fun Fest....... 4 Approval of 2002-2003 Council Goal-Setting Priorities..................................................... 4 Acknowledge Resignation of Public Works Department Employee ................................... 4 PUBLIC HEARING/APPROVE VACATION OF UTILITY, DRAINAGE EASEMENT/13885 IVYWOOD STREET (BETSY HOFFMAN) Resolution R076-02 to adopt ................................................................................................4 APPROVE AUTHORlZA TION TO OBTAIN QUOTES/01-5/SKATE PARK EQUIPMENT Motion to table ................................................................................................................ ...... 4 CALL FOR BOND SALE/GENERAL OBLIGATION WATER REVENUE BONDS/ WATER TREATMENT PLANT Resolution R077-02 to approve ............................................................................................ 7 CONSIDER RESIDENTIAL SKETCH PLAN/SE CORNER OF HANSON BOULEVARD AND 161 ST A VENUE .......................................................................................................... 8 CONSIDER AMENDMENTS TO ORDINANCE 8 AND 235 - REGULATING OFF- SALE LIQUOR STORES Ordinance No.8 and No. 235 regulating off-sale liquor stores ............................................ 9 SUNSHINE PARK FACILITY - PUBLIC FACILITY USE COMPLAINTS Motion to approve................................................................................................................. 11 AMEND ORDINANCE 209B/PROVIDING FOR COUNCIL SALARIES Ordinance No. 209B providing for Council Salaries............................................................ 12 CONSIDER COMPREHENSIVE PLAN AMENDMENT AND PRELIMINARY PLAT- WOODLAND DEVELOPMENT .REQUEST..................................................................... 13 ACKNOWLEDGE RURAL RESERVE "OPEN HOUSE" MEETING SCHEDULE Motion to approve................................................................................................................. 14 -- ._- -.-- -- Regular Andover City Council Meeting Minutes - December 18, 2001 Table of Contents Page ii PRESENT EMERGENCY MANAGEMENT PLAN/SCHEDULE COUNCIL WORKSHOP Motion to approve.............................................. ............................................................. ...... 15 2002 FIRST QUARTER FINANCIAL REPORT Received........................................................................................................................ ........ 15 SCHEDULE 2003 COUNCIL BUDGET WORKSHOP .......................................................... 16 SCHEDULE PUBLIC INFORMATION MEETINGS - COMMUNITY CENTER Motion to approve................................................ ........................................................... ...... 17 LEAGUE OF MN CITIES - 2002 CONFERENCE ATTENDANCE...................................... 18 FIREWORKS SALES ............................................................................................................... 18 AMEND ORDINANCE 243/RULES OF THE CITY COUNCIL Ordinance No. 243 Rules of the City Council...................................................................... 19 MAYOR/COUNCIL INPUT Animal Control procedures ............................................................................................. ...... 19 Reconstruction Project at Hanson and Crosstown ................................................................ 19 School District Boundary Lines ..................................................................................... ....... 20 Economic Development at the County Level....................................................................... 20 APPROVAL OF CLAIMS ........................................................................................................20 MARKETPLACE GROUNDBREAKING TEMPORARY PARKING Motion to approve.......................................................................................................... ....... 20 ADJOURNMENT......................................................................................................................20 CITY of ANDOVER REGULAR ANDOVER CITY COUNCIL MEETING - MAY 7, 1001 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, May 7,2002, 7:02 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude CounciImember absent: None Also present: City Attorney, William Hawkins Fire Chief, Dan Winkel City Engineer, Scott Erickson City Finance Director, Jim Dickinson Cornmunity Development Director, Will Neumeister City Administrator, John Erar Others RESIDENT FORUM No one wished to address the Council. NEW EMPLOYEE INTRODUCTION - FIRE/FINANCE DEPARTMENTS Mr. Dickinson introduced Mr. Lee Brezinka as the City's new Assistant Finance Director. He stated Mr. Brezinka's previous position was Senior Financial/Budget Analyst for Anoka County where he was responsible for the preparation of the Comprehensive Annual Financial Report (CAFR), Capital Improvements Plan (CIP), and the annual budget document. He also noted that Mr. Brezinka was a member of the "Budget Team" that develops the annual operating budget for Anoka County. Fire Chief Dan Winkel introduced the new Fire Marshal, Roberta Floyd. He stated Ms. Floyd's previous position was a full-time Fire Inspector for the City of St. Paul. He stated Ms. Floyd was also a volunteer firefighter for the City of North St. Paul. Her qualifications include Mirmesota Fire Inspector certification, Minnesota First Responder certification, Minnesota B.C.A. training in arson investigation, and Minnesota Firefighter I certified. He stated she was also working on her Fire Science Degree through the Technical College System. AGENDA APPROVAL Regular Andover City Council Meeting Minutes - May 7, 2002 Page 2 Add to Consent Items, Item 14a, <Acknowledge Resignation of Public Works Department Employee); Additional information for Item 17; Remove from Consent Items under Discussion Items, Item 8, <Approve Authorization to Obtain Quotes/OI-5/Skate Park Equipment); Add to the Agenda under Discussion Items, Item 19a (Consider Comprehensive Plan Amendment and Preliminary Plat-Woodland Development Request); Move from Staff Items to Discussion Items, Item 20 (Public Hearing/Approve Vacation of Utility, Drainage Easement). Councilmember Jacobson noted a technical error on Item 12, bottom of the first page. He stated, "...populations exceeding 25,000, the Council also authorized a total of$4.000 additional." MOTION by Trude, Seconded by Jacobson, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OF MINUTES April 9, 2002, Joint City Council/Sports Complex Task Force Meeting: Correct as written. MOTION by Jacobson, Seconded by Trude, approval of Minutes of April 9, 2002, correct as written. Motion carried unanimously. April 1 0, 2002, Board of Review Meeting: Correct as amended. Councilmember Trude suggested making the corrections recornmended by Ms. Matzek. She stated they were issues of accuracy regarding her property. It was noted, Ms. Matzek, 2381 155th Lane NW had sent in changes to minutes regarding her property. She explained she wanted changes made to the minutes because it was not exactly what was said. There should be a change to page 3, paragraph 6. She stated that she lived on 2.5 acres which was valued by the assessor last year at $55,000 and this year the value of the land only went up to $93,900. Also on Page 3, last paragraph, the minutes should be changed to read". .. they took everyone across the board in the neighborhood and raised the value of all eHt land to $93.900, not just hers. She stated the County did reduce the value of her property onlv $8.400 and she was here to tell ask Council if another entitv double checked the values..." On Page 4, paragraph 2 should read, "Ms. Matzek stated pmperty avmers really Reed ta get an appraisal daRe in erder to fiRd elft what the prÐperty is really woFth. Sfie stated fief estimated market yah-le id $376,399 8Hd the aetlJal is $355,500. Limited value was Mr. Gamache asked with her being a realtor, if she found houses in Andover comparable to houses for sale in other cities. She stated ves. but she stated that she found assessed values to be higher than surrounding cities. On Page 4, paragraph 3 should read, "She asked if all the homes were looked at in person when . - - - --- Regular Andover City Council Meeting Minutes - May 7, 2002 Page 3 valuing them." MOTION by Trude, Seconded by Jacobson, approval of Minutes of April 10, 2002, as amended above. Motion carried unanimously. April 16, 2002, Executive Session Meeting: Correct as written. April 16, 2002, Regular City Council Meeting: Correct as amended. April 16, 2002, Executive Session Meeting: Correct as written. Councilmember Trude stated on the Regular Council Meeting minutes on page 8, 3'd full paragraph. In the discussion with the assessor the minutes read "Mr. Jagush stated he recommended an estimated market value of$460,800 with a limit 0[$143 with a limited market value of$443.000." She also stated there was a misspelling of the name Pakonen on page 9 and 10. She stated there was an error on page 10, 4th paragraph, "The city assessor did not contact him until 5: 4 0 p.m. 4:40 p.m. MOTIONby Orttel, Seconded by Knight, approval of Minutes of April 16, 2002, as amended above. Motion carried unanimously. April 17, 2002, Council Goal-Setting Meeting: Correct as amended. April 18, 2002, Council Goal-Setting Meeting: Correct as written. Councilmember Trude stated they had talked about moving the Mayor's term from two years to four years and the Council had asked for additional information. However, it was not under that description; it said they were going to adopt ordinance and the discussion was they were going to consider listening to additional information from other cities that had looked at that. MOTION by Knight, Seconded by Orttel, approval of Minutes of April 17, 2002 and Apri118, 2002, as amended above. Motion carried unanimously. April 24, 2002, Board of Review Meeting, Cont.: Correct as amended. Councilmember Trude stated on page 4 was a motion; third line from the end after "September 2000, only slightly more than the assessed value of the lot." MOTION by Trude, Seconded by Knight, approval of Minutes of April 24, 2002, as amended. 4 ayes, 1 present (Mayor Gamache). CONSENT ITEMS Item 5 Reset Bid Opening Date/02-9, 02-1, 02-5 and 02-6N arious Park Improvements/2002 CIP (See Resolution R071-02) Item 6 Approve Lot Split/16055 Makah Street (See Resolution R072-02) Item 7 Adopt Assessment Rol1lWaive Public Hearing/OI-12Nerdin Street NW Street -.- - - . Regular Andover City Council Meeting Minutes - May 7, 2002 Page 4 Improvements (See Resolution R073-02) Item 9 Approve Plans and Specs/02-5/Shadowbrook East ParklIrrigation/2002 CIP (See Resolution R074-02) Item 10 Approve Plans and Specs/99-8/Municipal Well #8 (See Resolution R075-02) Item 11 Approve Quotes/02-l9/Andover Station Maintenance Contract Item 12 Approve Administrator Performance Review Item 13 Approve Temporary Non-Intoxicating Liquor License/Andover Lions Club/Fun Fest Item 14 Approval of2002-2003 Council Goal-Setting Priorities Item l4a Acknowledge Resignation of Public Works Department Employee MOTION by Trude, Seconded by Orttel, approval of the Consent Agenda as read. Motion carried unanimously. PUBLIC HEARING/APPROVE VACATION OF UTILITY, DRAINAGE EASEMENT/13885 IVYWOOD STREET (BETSY HOFFMAN) Mr. Neumeister stated the City Council was asked to hold a public hearing to vacate a portion ofthe rear yard easement for Betsy Hoffman to allow sufficient space to locate an in-ground swirnming pool. He stated there was a revised easement description because the contour line for the flood plain boundary was slightly different than the one in the packet. MOTION by Trude, Seconded by Knight to open public hearing at 7:15 p.m. MOTIONby Jacobson, Seconded by Trude to close public hearing at 7: 16 p.m. as no one wished to address the Council. Councilmember Jacobson asked if the water would rise, would the water run off into the pool. Mr. Neumeister stated it would not because the elevation was sufficient that it would not run offinto the pool. Councilmember Jacobson asked how big the pool would be. Ms. Hoffinan stated it would be 20x40. MOTIONby Knight, Seconded by Trude, to approve Item No. 20 (See Resolution R076-02, Public Hearing/Approve Vacation of Utility, Drainage Easement/13885 Ivywood Street (Betsy Hoffinan». Motion carried unanimously. APPROVE AUTHORIZATION TO OBTAIN QUOTES/01-5/SKATE PARK EQUIPMENT Councilmember Trude stated that she did not feel they should authorize the purchase of additional equipment for the park because of the problems associated with the park. She cited incidents regarding skaters on the highway, police at the park, and residents who were embarrassed with the type oflanguage used at the park. She stated there were complaints from residents stating the skaters . ~ - - --- --- Regular Andover City Council Meeting Minutes - May 7, 2002 Page 5 were physically and verbally abusive, Councilmember Trude stated she was not comfortable with matching funds from the park dedication fund for this until they can decide if this was really what they wanted. She also stated that children were welcome anywhere in the community but she was not happy with kids coming to one location and behaving in a way that was inappropriate. She stated she was not ready to move forward with this. Mr. Lindahl stated that the discussions over the year had been trying to determine which direction to go. He stated the main discussion was trying to get an attendant to supervise the skate park; none of the other cities with skate parks had attendants unless they were tier two parks. He stated then they were required to have attendants and a fee was usually charged. Tier two was a higher level of skill with a lot of different equipment He stated they were trying to make this a useable tier one and the one thing that had come out in the group meetings was they wanted equipment that was more challenging which would attract additional people and possibly deter the bad behavior because of heavier usage. Councilmember Trude stated that people had stated they could not come to the park because it was not safe. Mr. Lindahl stated he felt they were punishing the majority of the children because of a few children who had bad behavior. The children who did get caught did not get disciplined; there was no detriment. They get picked up and escorted home, and there is no retribution. He stated this was a City problem. Councilmember Trude stated this was not an enviromnent appropriate to families at this time so she was not sure that adding more equipment would solve the problem. She asked Mr. Lindahl if he had been to the park to observe what was going on. Mr. Lindahl stated he had not been at the facility to see what was going on because his kids did not use the facilities. Mr. Lindahl stated they discussed in their meeting that CSOs patrol more often to try and curb this. Councilmember Trude stated that they were patrolling more but was this appropriate for the taxpayers to pay for. Mr. Lindahl stated other cities did not have an attendant. Councilmember Trude asked if the other cities had the police calls Andover had. Mr. Lindahl stated he did not know what the response was but the park at Sandcreek was similar but had more equipment. He stated he understood the concern on the spending of the dollar. Councilmember Trude stated she thought the Council should hand it back to the Task Force and see if they can figure out if they have the facility under control before they spend $10,700. She stated that she thought the use of the facility had diminished because of what was going on there. Mr. Lindahl stated the people on the Task Force Group were pushing for this because they thought this was a worthwhile effort. He stated some activities at the facility were not intended for the equipment that was out there. Mr. Lindahl stated that without the City changing its policy regarding the juveniles' poor activity, he did not know what they could do because the kids know that nothing would happen to them. Councilmember Jacobson stated this was not a City policy. Mr. Lindahl stated that they were told that was the way the County and other cities were handling it. Councilmember Jacobson ~~ Regular Andover City Council Meeting Minutes - May 7, 2002 Page 6 stated this was out of the City's hands. Councilmember Orttel stated that this was not a City policy and he took offense to that wording. Mr. Lindahl apologized and his wording was incorrect. What they were experiencing as a Park Commission was more vandalism and a lot of other stuff that was impacting the park facilities. He stated they needed to try to get a better policy in place. Councilmember Trude stated she did not see giving them more things if there was bad behavior. Her recommendation was to delay this and have the CSO give the Council a written report on their observations of the skateboard park and talk to Staff and see if something could be done. Councilmember Jacobson asked what the lead-time was to order the equipment. Mr. Lindahl stated he believed it was three weeks with a quick installation. Councilmember Knight stated that if they had problems now, it would probably get worse once school got out. Mr. Lindahl stated they obtained the funding but the kids on the task force were very involved with the skate park. Councilmember Trude stated it would be helpful to get a report frorn the CSO because they were called to the park a lot. She noted this did exceed the money that was budgeted by $700. Councilmember Trude stated there was discussion last year that if there was trouble, the equipment would get packed up and put away. However, nothing had been done about it. Mr. Lindahl stated their original thinking was to put up a larger fence so the kids could not throw bikes over it, which had been a problem. Councilmember Trude stated the parents she talked with did not have one complaint about kids throwing bikes over the fence. The parents were complaining about inappropriate behavior and offensive language. Mr. Lindahl stated they were planning to extend the fence with a higher net around the back and putting supports all around to control access and govern the usage. He stated they tabled that because of the unknown nature of the facility. Councilmember Trude stated she supported this idea when it started because she felt kids should have a place to conduct their activities and sports. She stated she had seen these asphalt rinks become very successful in other cities with no equipment because there were kids who liked to roller blade and play roller hockey. But she was not ready to spend this kind of money ITom park dedication fees until she heard a report from the CSO. Councilmember Knight stated he would like to hear more about the incidents to see how bad it was. Councilmember Orttel suggested the Council put it on hold for two to three weeks to have a report. CounciImember Trude stated she would also like to hear from Staff regarding this. Mr. Erar stated he would be happy to put this on the agenda for May 21 or the first meeting in June and get a report from Captain Dave King. Councilmember Knight stated he hesitated - ~ ~ ~-- Regular Andover City Council Meeting Minutes - May 7, 2002 Page 7 getting a lot of police costs into this. Mr. Lindahl stated that was why they were looking at possibly hiring an attendant but there was no money allocated for that at this time. He stated they were talking about setting money aside next year for an attendant. Councilmember Trude stated they had talked about how the facility at Grace Lutheran Church had worked so successfully. Mr. Lindahl stated an attendant monitors the facility. Councilmember Trude stated they should look into working with them to see how they can improve the facility to work. She stated she would rather see money spent on funding this for supervision. Mr. Lindahl stated they have tier two equipment so it has to be supervised and they lock it up when the park is closed. MOT/ON by Jacobson, Seconded by Trude to table Item 8 (Approve Authorization to Obtain QuoteslOI-5/Skate Park Equipment) until a future meeting. Motion carried unanimously. CALL FOR BOND SALE/GENERAL OBLIGATION WATER REVENUE BONDS/WATER TREATMENT PLANT Mr. Dickinson noted the Andover City Council was requested to call for the sale of $9,780,000 General Obligation Water Revenue Bonds to providing financing for the construction of a water treatment plant and related improvements to the municipal water system. Mr. Mark Ruff of Ehlers & Associates discussed with Council the water rate study and the plan of finance for the Water Revenue Bonds. He stated the bond sale would occur on May 21, 2002. They did include in the packet the Plan of Finance that demonstrated they anticipate that all debt service would be covered with user fees from the Municipal Water and Sewer System. ,+ proP.t?::-1L-j --tt:(U S wóvld Councilmember Trude asked him to translate this for the residents. Shc'-IIsIœ<1 ifbvpßypro' gglhrs /c.o- L\.ScO. "ôt!ld be \lBeE! for this. Mr. Ruff stated no. O.m~ §/":.J/ðr Councilmember Trude stated people were concerned how much their water bill would go up to cover treatment of the water. Mr. Dickinson stated according to the study, they were looking at a five percent increase in the first three years and then dropping to three percent after that. They would evaluate these rates on an annual basis to see whether or not it would be necessary to make that level of rate increase. Mr. Ruff stated this was not the only capital improvement to their water system so how quickly the capital improvements needed to be in place would also affect the rates. Councilmember Jacobson asked if this would also cover the well, transmission lines and everything else. He wanted to know if they would come back and ask for more money to finish the project. Mr. Dickinson stated Well #8 was not included in this because it had already been financed. Councilmember Jacobson stated the only thing not included in this was the construction ofthe well. Mr. Dickinson stated it was actually financed last year under the PIR Fund Bond. Councilmember Jacobson asked if the engineering estimate for the cost of the total project changed. -~- ~ -_. ->----- Regular Andover City Council Meeting Minutes - May 7, 2002 Page 8 Mr. Erickson stated the engineer's estimate was what they had anticipated previously and the bond was based on that. MOTIONby Orttel, Seconded by Trude, to approve Item 15 (Call for Bond Sale/General Obligation Water Revenue BondsIW ater Treatment Plant, Resolution R077-02). Motion carried unanimously. Councilmember Trude asked what kind of time line they were looking at with the Water Treatment Plant. Mr. Erickson stated they anticipated construction to begin in early June. CONSIDER RESIDENTIAL SKETCH PLAN/SE CORNER OF HANSON BOULEVARD AND 16lsT A VENUE Mr. Neumeister stated the City Council was asked to review a residential sketch plan for property located at the southeast comer of Hanson Boulevard and County Road 20 (161 st Avenue NW) to be known as Shady Oak Grove. The proposed sketch plan is located in an R-l, Single Family Rural Residential Zoning District. A rezoning to R-4, Single Family Urban Residential, would be necessary to process a formal plat. Mr. Neumeister stated the Council was asked to informally advise the applicant on the merit ofthe proposal and any modifications that may be necessary. Councilmember Trude stated the new setback rules would apply regarding the backyard starting with this development so that behind each home there would be twenty to thirty feet before they would hit the cattails or wetlands. Mr. Neumeister stated it would. Councilmember Trude asked if the fire department had any problems with the "T" at that intersection. Mr. Neumeister stated they had discussed this at the staff level. He stated that some of the parameters that were before them in this case were that the parcel could not obtain direct access to Hanson Boulevard. Councilmember Trude stated that was because of the topography. Mr. Neumeister stated there were some parameters that needed to be worked with and they did work with the property owner to the east/northeast edge of the property and they have a preferred sketch plan on that property that did not extend across and there were six lots being proposed in the sketch plan. He stated the property to the northeast was different than shown. He showed a map of the area. Councilmember Knight asked ifit was possible to make the intersection a little larger so they would not have a bottleneck there in case of an emergency. Fire Chief Winkel stated that as long as they were built to the standards of street construction, he did not see a problem with it. He stated the dead end roadway was always an issue for them and they recornmended tying that in. CounciImember Jacobson stated the Planning Commission had some concerns. They had problems with Lots 9 and 10 and in the sketch plan stage they could look at this. Outlot A is a very narrow strip and he wondered why it existed and why was it not put with another parcel. Mr. Neumeister stated the original submittal by the applicant was to try and provide some additional land for the ~ --- ~_____o------ .. Regular Andover City Council Meeting Minutes - May 7, 2002 Page 9 property owner to the south. He stated it was indicated in the staff report that the number oflots in the adjacent property could still be done without Outlot A. Councilmember Jacobson stated Outlot A should be eliminated and combined with some lots to the north. Councilmember Jacobson stated another concern he had was in Block 2, Lots 1,2 and 3, especially lots 2 and 3. He noted that when they build on Lot 3 and apply the normal setback for the street, the house on Lot 2 would be way off on the setback unless he was reading the map wrong. Mr. Neumeister stated the map was hard to read, and the area that was shaded was actually a driveway area and there was a patio at the northwest corner of the house, so there was not a problern. Councilmember Trude asked what would happen with the storage building over the years and if it would be considered non-conforming. Mr. Neumeister stated that as long as it would be conforming to the current standards for accessory structures, it would be allowed to stand. He stated they were discussing changing those standards. Councilmember Trude stated she would like to look at making the structure not something that could be reconstructed or maintained at that size. Mr. Neumeister stated that when they deliberate accessory structures as part ofthe Council goal setting, they would be able to potentially set a date from which all structures would be required to be conforming. Councilmember Jacobson asked Mr. Quigley to explain how they were going to solve the problems with Lots 9 and lOin Block 1. Mr. Quigley stated that after meetings with Staff and the Planning Commission, they had already made adjustments to the print that eliminated Outlot A and combined it with Lot 10. Councilmember Trude asked if there would be trails in the area or would it be impossible because of the wetlands. Mr. Neumeister stated they had discussed this and there would be an attempt to bring a trail through there. CONSIDER AMENDMENTS TO ORDINANCE 8 AND 235 - REGULATING OFF-SALE LIQUOR STORES Mr. Neumeister stated that during the month of March, the Andover Economic Development Authority (EDA) discussed the issue of off-sale liquor licenses. Staff prepared information for the Planning Cornmission to discuss establishing criteria for issuance of new off-sale liquor licenses, including the following: · Minimum valuation and/or architectural and building construction standards. · Limit licenses to six in the City. · Issuance of off-sale licenses allowed requires approval of a Special Use Permit (SUP) in the Shopping Center (SC) and General Business (GB) zoning districts. Mr. Neumeister stated on April 9th, the Planning Cornmission held a public hearing regarding the proposed amendment. There was a lively discussion regarding the regulating ofliquor stores. The vote on a compromise proposal from the Chairman was recornmended for approval on a 4-3 vote. The proposal that passed included: . ---- Regular Andover City Council Meeting Minutes - May 7, 2002 Page 10 . Limiting the number ofliquor stores based on population (1 license for each 6,000 residents) . Allow them only by Special Use Permit in the Shopping Center (SC) and General Business (GB) Zoning Districts Mr. Neumeister stated the Planning Cornmission did not recornmend setting minimum valuation requirements or architectural standards for "Off-sale" liquor stores. They recornmended creating architectural standards that would apply to all cornmerciallindustrial buildings rather than just singling out liquor stores to be brought to a higher standard. Mr. Neumeister stated that the supplemental information included additional information regarding what other cities were doing. Councilmember Jacobson stated it was a split decision on the Planning Commission regarding this but there was some discussion that if this passed they still would have to obtain a Special Use Permit. Councilmember Jacobson asked what the situation was in the City right now. Mr. Neumeister stated they had two liquor licenses at this time. Mr. Neumeister stated that the only restriction at this time was currently it would only be allowed in the four zoning districts. Councilmember Knight asked what the Sunday rules were regarding this. Attorney Hawkins stated it was contained in the Ordinance that there was a minimum seating capacity. Councilmember Orttel stated they needed fifty percent of the sales to be food related. Councilmember Knight asked if they monitored this at all. Attorney Hawkins stated that Ms. Yolk required at the time of submittal for license that they submit documentation that they were complying with the Ordinance. MOTION by Jacobson, Seconded by Trude, to approve Item 17 (Consider Amendments to Ordinance 8 and 235 - Regulating Off-sale Liquor Stores) that would allow: 1. Limiting the number of liquor stores based on population (1 license for each 6,000 residents) 2. Allow them only by Special Use Permit in the Shopping Center (SC) and General Business (GB) Zoning Districts Motion carried unanimously. .. \ . M J 'th.o.t l<.Xv04!ìØJ-' , CûlUì'J1.I'I\tmw,l '.JaüJb'G1\ - -t\'l ú'~~v)"\... ~¡JO -~ì I (,Q. W(l,.....- . . ~\L i'\¡ Gti.üv. \CIA \kt'\b..;t ~ (}JJ\þ ~ '-" \Ø.4 Councllmember Orttel asked Ifhe co mãKe a correctIon ill the actual statement:--· e waIite to O..dVU..k~.Ld change the statement from "The number of liquor stores shall be determined based on one for each Sill 1 6,000." He stated he would like to change it to read, "The number oflicenses shall be limited to one 01. per each 6,000 residents." Regular Andover City Council Meeting Minutes - May 7, 2002 Page 11 SUNSHINE PARK FACILITY -PUBLIC FACILITY USE COMPLAINTS Mr. Erar noted the Council was in receipt of an internal administrative review in response to complaints that have been submitted against Park and Recreation Cornmissioner AI Grabowski and Dave Blackstad. Both Commission members have been formally notified of the allegations submitted and provided with information as to their rights under state statute. Mr. Erar stated the Council would need to determine the following: 1. Council, by majority vote, may detennine whether the complaint allegations are serious enough to warrant further review by the governing body. 2. If the allegations are detennined by the Council to warrant further review, the Council will need to hold a closed Executive Session to consider the allegations. The City Attorney has indicated that as the appointment of cornmission members is subject to the "authority" of the Council, the Council must hold an Executive Session for "preliminary consideration of allegations or charges against an individual subject to its authority" (Minnesota Statutes, Chapter 13D.05, Subd. 2, (b» to investigate, interview parties, discuss and deliberate the facts as they believe them to be and make a final determination with the following exceptions. a. The subject(s) of the complaint are legally entitled to be notified in writing of their right to request that the matter be discussed in open session and the Council must cornply with the request for an open meeting (both individuals have been notified of their rights under state law). b. Ifthe members conclude that discipline of any nature may be warranted as a result of the allegations, further meetings or hearings related to that conclusion is reached must be open. Councilmember Orttel asked if there was another option that they would consider Staff's recommendations for future use of park facilities. Mr. Erar stated the other issues associated with this could be considered along with the other matter. Councilmember Trude stated she was concerned when residents come forward and they are frustrated as they go about their volunteer activities trying to provide positive services to the youth cornmunity and then they run into situations that they find hinder them and she felt this was not the appropriate place to talk about it so she moved that they have a closed session so they could consider the concerns that were brought forward and consider some way to resolve this. Councilmember Jacobson stated there should be a change in the motion. He stated that if they had an Executive Session, they would have to offer the individuals involved either staying in a closed session or having an open session to discuss it. MOTIONby Trude, Seconded by Jacobson, to approve Item No. 18 (Sunshine Park Facility- Public Facility Use Complaints). NotifY individuals of Executive Session Motion carried 3 ayes, 2 nay (Gamache, Orttel). Regular Andover City Council Meeting Minutes - May 7, 2002 Page 12 Attorney Hawkins stated the individuals have the right to have an open meeting and they were aware of this. Councilmember Trude asked because there were allegations going in two directions are the other principal players subject to the Executive Session. She stated they had statements that conflicted so there were counter allegations. She wanted to know if all parties were subject to the Executive Session. Attorney Hawkins stated the Council would have to make the decision whom they would want to come in and testify before them. Attorney Hawkins stated he was recommending that if they wanted to investigate this further, that they should have this done in a closed session because of the misconduct allegations. Council discussed the reasons behind having an Executive Session. Mayor Gamache did not deem it serious enough to look into this further. Councilmember Trude stated she felt they should have an Executive Session based on the allegations. Mayor Gamache stated the information Mr. Erar gave in his report gave them enough information to make a determination at that point in time. He stated he did not think they would hear anything different from anyone at an Executive Session. Councilmember Knight stated he would be in favor of a closed session to at least consider this. Councilmember Orttel stated they should be careful on how they act because the body of evidence that he received looked like the opposite of what the complaints were. Council further discussed the options of having an Executive Session. Mr. Erar stated the full Council should be present at the Executive Session. MOTIONby Jacobson, Seconded by Knight to have an Executive Session on Tuesday, May 2Sth at 7 :00 p.m. Motion passed unanimously. Mr. Erar stated the Council was required under State Statute to call for an Executive Session even if they were going to consider the allegations on this date. The individuals who are the subjects of the complaint would be notified of that date and have the right to request that it be open regardless of whether they call anyone at that point. AMEND ORDINANCE 209BIPROVIDING FOR COUNCIL SALARIES Mr. Erar stated the Council salary survey of similar communities conducted by the Association of Metropolitan Municipalities (AMM) suggests that Mayor and Council salaries should be adjusted to maintain parity within the metropolitan area. Mr. Erar noted the last Council salary increase took effect on October 9, 1995. In 1995, the Mayor received $4,200 annually and the Council received $3,600 annually. These were the salaries for the past 12 years before the change took effect in 1999 that raised the Mayor's annual salary to $7,SOO and Council salaries to $6,650 annually. ~- ~ Regular Andover City Council Meeting Minutes - May 7, 2002 Page 13 Mr. Erar stated that information received from a survey conducted by the AMM indicates that the average salary for Mayor in cornmunities above 20,000 without the inclusion of Minneapolis and St. Paul is $9,SOO per year. Taking into account the number of meetings held by Council, this salary could be increased further due to the number of meetings held per month, the amount of time the Mayor is obligated to commit to fulfill his responsibilities, as well as the fact that growth oriented cities in the survey are above the salary mean of$9,500. ·At $9,SOO, this represents a $1,700 annual increase or $141.67 monthly increase for this elected position, which is currently compensated at $7,SOO per year. Mr. Erar stated that for Council positions in cities above 20,000 again without Minneapolis and St. Paul, the average annual salary is indicated at slightly above $7,100 per year. However, upon closer review, cities that are either growth oriented communities and cities that meet more than twice a month compensate their Council members at a higher rate, suggesting that an annual salary of$7,500 a year could be justified given the amount oftime required to fulfill Council-related obligations. At $7,500 per year, this represents an $S50 annual increase or a monthly increase of $70.S3 in the current annual salary of $6,650 per year. Mr. Erar noted that pursuant to state statute, changes in Mayor and Council salaries would not take effect until after the next City elections with an effective date of January 1, 2003. If adopted, the 2003 budget will reflect the additional funding necessary to financially support these changes. Mr. Erar stated the Council salary survey suggested the Mayor and Council salaries should be adjusted to maintain parity within the Metropolitan area. Councilmember Trude stated the survey would be two years old by the time it went into effect. Mr. Erar stated that was true. Mayor Gamache stated for the record, it had been four since the last salary increase. MOTION by Jacobson, Seconded by Trude, to approve Item No. 19 (Amend Ordinance No. 209B/Providing for Council Salaries). Motion carried unanimously. CONSIDER COMPREHENSIVE PLAN AMENDMENT AND PRELIMINARY PLAT- WOODLAND DEVELOPMENT REQUEST Mr. Neumeister stated Mr. Byron Westlund ofW oodland Development Corporation had requested in writing that the City review a preliminary plat and was also requesting that the City process a Metropolitan Urban Services Area (MUSA) boundary adjustment in the forma ofa Comprehensive Plan Amendment. The property had a very preliminary sketch plan review in March 2000 and the property in question was located outside ofthe current 2020 MUSA boundary. Mr. Neumeister stated the City Council was asked to give direction to staff on whether or not Council was in favor of a Comprehensive Plan Amendment that would allow the filing of the preliminary plat prior to the MUSA boundary adjustment being finalized. -- ~- Regular Andover City Council Meeting Minutes - May 7, 2002 Page 14 Mr. Neumeister stated they recommend holding back the plat until the MUSA boundary was brought before them. He stated they would like to begin the action as Mr. Westland had indicated with Council's approval. Councilmember Trude asked if Mr. Westlund was buying additional land from Mr. Slyzuk and asking that to be platted because it could come within the MUSA if all of this fell into place. Mr. Neumeister stated that was correct. Councilmember Trude stated this was stage one and would come back to the Council. Mr. Neumeister stated that was correct. Councilmember Knight asked if this was presently in Agricultural Preserve. Mr. Neumeister stated this was not. Councilmember Trude asked if the goal was to eventually go further west with the development. Mr. Neumeister stated that was not something he could answer because he was not familiar with the property. Consensus by Council was to allow the project to move ahead. ACKNOWLEDGE RURAL RESERVE "OPEN HOUSE" MEETING SCHEDULE Mr. Neumeister stated that as a part of the approval process for the Comprehensive Plan, the City and Metropolitan Council reached an agreement to study and consider preserving a rural reserve area of at least 1000 buildable acres in the City of Andover for future (year 2020) urban development. A study of the rural areas of the City is being undertaken and expected to take 18 months to complete. Staff is now preparing to move ahead with the first step in the process and would like Council to be aware of the information being presented, the desired outcome of this first series of meetings, and the dates that have been tentatively scheduled. Mr. Neumeister stated Staffwould like direction from Council whether the areas identified as gray area should be invited to an "Open House" regarding the rural reserve study. Mr. Neumeister showed a map of the gray area to the City Council, which was then discussed. Councilmember Qrttel stated they should have three separate meetings because of the large population in the area and the huge turnout they will get. Councilmember Trude stated that when the letters are sent out, they could mention that the other hearings would happen. Mayor Gamache stated they should put in the letter that if they could not make the meeting, they call and find out what would be discussed at each meeting. MOTION by Orttel, Seconded by Jacobson, to approve Item No. 21, (Acknowledge Rural Reserve "Open House" Meeting Schedule). Motion carried unanimously. ~ - - . ~--.. Regular Andover City Council Meeting Minutes - May 7, 2002 Page 15 PRESENT EMERGENCY MANAGEMENT PLAN/SCHEDULE COUNCIL WORKSHOP Fire Chief Winkel stated it was important to note that the City of Andover was required to have an Emergency Operations Plan that can assist residents, City Council members and staff when an emergency situation occurs in or around Andover. The plan is designed to help all key officials and organizations carry out their responsibilities for the protection of life and property under a wide range of emergency conditions. This written plan will also serve to refÌ'esh the knowledge of key individuals and can be used to inform persons who became replacements, Staff recommends that the City Council add the Emergency Operations Plan review and discussion to the scheduled May 23, 2002 City Council Workshop. It is anticipated that the Emergency Operations Plan review should take about an hour and one half. MOTION by Trude, Seconded by Jacobson, to approve Item No. 22 and direct staff to add to the City Council workshop discussion ofthe Emergency Operations Plan on Thursday, May 23, 2002. Motion carried unanimously. 1002 FIRST QUARTER FINANCIAL REPORT Mr. Dickinson reviewed the 2002 first quarter financial report. The Finance Department would be providing, at minimum, a quarterly financial presentation to the City Council in the future. Mr. Dickinson stated that operational revenues and expenditures included all the activities of the City except the Debt Service and the Capital Project Funds, which were tied to debt payments and would skew the comparison basis because they change year after year. The one thing that stood out in the operational revenues was the property taxes which would not be received until June and December. He stated they were right on target and based on the budget he did not see any concerns at this time. Mr. Dickinson stated the expenditures; all departments should be at twenty-five percent of the budget. He stated the one thing that would stick out on the operational expenditures was the other and unallocated which showed them at 204 percent of budget. There had been expenditures for CDBG dollars which they did not specifically budget the revenues for. Mr. Dickinson stated regarding the investments, they have a fairly liquid portfolio. He stated the investments were yielding at an average of 4.32 percent. He stated the investment portfolio was at 21.5 million dollars. Councilmember Jacobson asked what kind of investment rate they were receiving on the Andover Station money. Mr. Dickinson stated they were put into the overall pool and would invest them in a three to five year security with a rate between 4.5 percent to 6 percent. Councilmember Jacobson asked if they were already invested. Mr. Dickinson stated they were invested as soon as they were deposited in the bank. ~- Regular Andover City Council Meeting Minutes - May 7, 2002 Page 16 Councilmember Trude stated she did not see anything for the sheriff s expenditure. Mr. Dickinson stated that they usually do not see an invoice until about mid month after the quarter has ended. He stated they received it in April and they made the payment in April. Councilmember Trude stated the assessing was almost paid in full. Mr. Dickinson stated they receive the invoice for that at the beginning of the year. CouncilmemberTrude asked if they had a system that they budgeted and paid it out on a monthly basis, prorated. Mr. Dickinson stated that historically it had been this way and it was put into the contract that way. He stated assessing was under budget and that no further payments would be made. SCHEDULE 1003 COUNCIL BUDGET WORKSHOP Mr. Erar stated that during the 2002 Budget process, Council had indicated a strong desire to meet with staff earlier in the budget process to articulate Council service related concerns, discuss fiscal implications affecting the new budgeting cycle and identify any new Council service related priorities for the subsequent year. In response, a Council workshop has been included in the early stages ofthe annual budget development calendar. Mr. Erar noted that in order to provide Council with an opportunity to discuss public policy and service related priorities affecting the preparation of the 2003 budget, a workshop has been tentatively scheduled for Tuesday, June 18, 2002 at 5:30 p.m. This date coincides with a regularly scheduled Council meeting and is proposed to occur an hour and one-half prior to the regular meeting. A proposed agenda for the workshop was as follows: 1. Call to Order 2. Present Fiscal Policies affecting 2003 Budget Preparation 3. Legislative Issues affecting Municipal Finances 4. Council Budgetary Issues - Priorities/Questions 5. City Departments - Significant 2003 Budgeting Issues 6. Other Business 7. Adjourn It was decided to bring the request back to the May 21, 2002 City Council Meeting because the proposed date was almost a month away. - ~ ---- Regular Andover City Council Meeting Minutes - May 7, 2002 Page 17 SCHEDULE PUBLIC INFORMATION MEETINGS - COMMUNITY CENTER Mr. Erar stated the Council has requested that two public informational meetings be scheduled in May to begin the process of gaining citizen input regarding the proposed Community Center project. Mr. Erar stated the substance and purpose of the meeting would be to present information to the public regarding the proposed construction of a Community Center, the various building particulars, financing approaches, the Sports Complex Task Force role in the process and to respond to citizen questions and concerns and gather public input on the proposed facility, The information on the proposed project would be presented in the form of a multi-media presentation, financial handouts, a resident fact sheet with questions/answers, and an interactive public question and answer session. He stated Mayor Gamache would also be in attendance to respond to citizen questions at the public meetings. Two meeting dates have been tentatively selected for the public meetings: Thursday, May 16, 2002 at 6:30 p.m. - Andover Elementary School Wednesday, May 29, 2002 at 6:30 p.m. - Andover Elementary School Mayor Gamache asked if they had cable capabilities at the school. Mr. Erar stated they could have QCTV tape this and rerun it. Councilmember Jacobson stated he had a concern regarding the time frame of the meeting dates. He stated they should be held in June because most people would not be aware that the meetings would be taking place. He stated his suggestion would be to hold them in June so they would have time to inform all the residents of the meetings. Mr. Erar stated that at the last workshop the Council had directed staff to schedule the meetings in May. Mayor Gamache stated that in his article he stated they would be holding public meetings in May but indicated no dates. He stated they could also put out posted signs informing the public of the dates. He agreed they could do a June meeting as well but his concern was June was a busy month for many residents planning vacations and not being around but they could have one meeting on May 29 and then pick a date in June. Councilmember Jacobson stated they should have this posted in the newsletter. Councilrnember Knight stated the problem they have in May is the graduations and Memorial Day weekend. Mr. Erar stated they would try to get this communicated in every possible way. Councilmember Trude stated they should have it in the newsletter ahead oftime so everyone knows about the meetings. Mayor Gamache stated he would like to give the people the opportunity to go to a meeting in - .-- - - . -.- Regular Andover City Council Meeting Minutes - May 7, 2002 Page 18 May because June was a busy month. He stated he could be at the May 16th meeting and would call to make sure the information was put into the paper, cable and signs posting public meetings. Councilmember Jacobson stated they should have Staff put this in the newsletter in a prominent location and schedule the meeting far enough out so the newsletter would get to the residents before the meeting. Mayor Gamache asked if June 12 or 13 would work out. Mr. Dickinson stated they would need to get a schedule from the school to see if the date would work. Mayor Gamache stated they would cancel the May 29 meeting and reschedule for June. It was decided to schedule one Public Information meeting for May 16, 2002 and determine at a later date the June meeting. MOTION by Trude, Seconded by Knight, to approve Item No. 25 and direct staff to schedule one Public Information meetings on the proposed Community Center for Thursday, May 16, 2002 at 6:30 p.m. at Andover Elementary School. Motion carried unanimously. LEAGUE OF MN CITIES -1001 CONFERENCE ATTENDANCE Mr. Erar noted the annual League ofMN Cities Conference was scheduled to be held in the city of Rochester beginning the evening of Tuesday, June 18 through Friday, June 21, 2002. Mr. Erar stated that funding is available in the 2002 Budget for Council conference attendance and if Council members are interested in attending this conference they should contact Pat Janssen to make your registration and housing arrangements. FIREWORKS SALES Fire Chief Winkel noted the legislature passed and the governor signed a bill allowing certain fireworks to be sold in Minnesota. Two items of interest in the bill are: 1. The fireworks are not permitted to be used on public property 2. A person must be 18 years of age or older to purchase them Fire Chief Winkel stated the City needs to decide whether to license stores seIling the fireworks and if they would allow peddlers to sell them on street corners. Fire Chief Winkel stated Council was requested to forward this to the appropriate department for consideration if Council felt it was necessary to regulate the sale of fireworks. Fire Chief Winkel stated that they had a potential big issue with the sale of fireworks. He stated they had buildings in town with sprinkler systems that were designed for the type of occupancy in -~-- ~-~- Regular Andover City Council Meeting Minutes - May 7, 2002 Page 19 these buildings. They would be introducing a high hazard with the introduction of fireworks and sprinkler systems were not designed to deal with this. They will need to review the buildings where fireworks would be sold and either modifY or replace the existing sprinkler systems to accommodate this. There was a recommendation of having independent stand-alone buildings for the sale of fireworks so it would not affect the main structure. Fire Chief Winkel stated it was illegal to sell fireworks to minors and they needed to figure out how they would regulate the sale to minors. He was concerned with the author of the bill making a strong move to bring back everything for fireworks for next year. Councilmember Trude stated maybe there should be a change in the Zoning Ordinance limiting the areas that this type of sale could occur in and not allowing roadside stands. Fire Chief Winkel stated these would be things they want to consider. Councilmember Orttel asked if it would be best to go to surrounding States and find out what they were doing. Fire Chief Winkel stated the Fire Marshal was doing this. Councilmember Jacobson stated they should let staff work this out and bring this back to Council as soon as possible. Councilmember Trude stated they did work on the Peddler Ordinance but it did allow someone to pay the fee and to set up a business the correct way to conduct some kind of business so they want to look at the list and see what the list stated. AMEND ORDINANCE 243IRULES OF THE CITY COUNCIL It was noted that Ordinance 243 establishes rules for the organization and procedure ofthe City Council. Council was requested to adopt the attached amendment to Ordinance 243, Section 4. MOTION by Jacobson, Seconded by Trude, to approve Item No. 28 (Amend Ordinance 243/Rules ofthe City Council). Motion canied unanimously. MAYOR/COUNCIL (Animal Control Procedures) - Mr. Erar stated this was a response to the question Councilmember Jacobson brought up at the April 2, 2002 meeting. None of the Council had further questions. (Reconstruction Project at Hanson and Crosstown) - Councilmember Trude stated she would like to have the shoulders of the roadway paved on each side of Crosstown because she had seen children using these to get to and from school and felt it was dangerous. Councilmember Orttel stated that at the last meeting it was agreed to put trails in. Mr. Erar stated the discussion was regarding Hanson Boulevard, not Crosstown but they could have the City Engineer look into that. He asked ifCouncilmemberTrude was interest in paving both sides of Crosstown Boulevard. Councilmember Trude suggested either paving the shoulder or putting in - . -' - -- - . -- -..-- Regular Andover City Council Meeting Minutes - May 7, 2002 Page 20 trails. (School District Boundary Lines) - Councilmember Trude stated the School District was drawing their boundary lines for their ward system. She was wondering ifthey could submit a letter asking that Andover be notified of the lines as they were drawn and try to draw Andover as a separate district so they would have representation. (Economic Development at the County Level) - Councilmember Trude stated they should allow staff to work with the Economic Development Committee at the County Level. She stated this would promote connections that would bring potential buyers to develop City land. Councilmember Trude stated she talked to Julie Shortridge and asked her if she would be interested in looking at their land. That would be an area they would like to see on the tax rolls at a higher level and with Council's permission she would be willing to talk to Staff. Councilmember Trude stated they had actually conducted a survey and they were looking at growth and trends and what the needs were. Mr. Erar stated they could initiate contact with Ms. Shortridge. Mr. Erar stated any Economic Development items would still need to be brought back to the EDA and City Council but they could serve the purpose of networking. APPROVAL OF CLAIMS MOTION by Knight, Seconded by Jacobson, for approval of the Claims. Motion carried unanimously. Mr. Erar reminded all that on Wednesday, May 8, 2002, they have the Marketplace groundbreaking and asked the Council to authorize temporary parking on the Cornmercial Boulevard between the hours of 11 :00 a.m. and 1 :00 p.m. because there was no place to park until the area is developed. MOTION by Trude, Seconded by Knight to authorize temporary parking on the Cornmercial Boulevard between the hours of 11 :00 a.m. and 1 :00 p.m. Motion carried unanimously. MOTION by Knight, Seconded by Gamache, to adjoum. Motion carried unanimously. The meeting adjoumed at 9:56 p.m. Respectfully submitted, Susan Osbeck, Recording Secretary 0--___ - -- - - . .