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HomeMy WebLinkAboutSP May 1, 2002 ~ Cv.l/ w-ùt:tv1 5/;>.\ /òÂ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.Cl.ANDOVER.MN.US Special Joint City Council/Sports Complex Task Force Workshop Wednesday, May 1, 2002 Conference Room A Call to Order- 6:30 PM 1. YMCA Discussions a. Scope ofInterest b. Partnership Opportunities c. Timelines 2. Other Business 3. Adjournment . CD-\JUV::- CV-Y \JJll1::tu1 -0 i;). II ò r-- CITY of ANDOVER 'IAL JOINT CITY COUNCIVSPORTS COMPLEX TASK FORCE WORKSHOP MAY 1, 1002-MINUTES A Special Joint City CounciVSports Complex Task Force Workshop was called to order by Mayor Mike Gamache at 6:36 pm, Wednesday, May 1, 2002 at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers Present: Mike Knight, Don Jacobson, Ken Orttel, Julie Trude CounciImembers Absent: None Task Force Members Present: Frank Kellogg, Tony Howard, Valerie Holthus, Mark Hedin, Dave Blackstad Task Force Members Absent: Dean Daninger, Roger Okerman, Steve Freitag, Gary Shibrowski, Kathe Runge Also Present: Pat Lynch, YMCA Chad Lanners, YMCA Others Mayor Gamache exp1ained the reason for the workshop is to discuss with the YMCA their scope of interest and partnership options in the proposed sports complex. Motion by Trude, seconded by Knight to adopt the agenda. Motion carried unanimously. Mr. Dickinson introduced the representatives from the YMCA and noted that previous discussions with them have taken place. Pat Lynch, YMCA, noted that Mr. Lanners is the director of new YMCA development. He looks at communities that are interested in building new YMCAs and does an assessment of those cornmunities. Chad Lanners, YMCA, stated that they are extremely excited to talk to the city about this opportunity. He gave a background ofthe YMCA noting that in 2001 they were 150 years old. They are the largest non-profit community organization in America and they provide excellent service through their 2300 branches. Mr. Lanners noted that he and Ms. Lynch represent the Minneapolis organization, which currently has eight membership branches, three community branches, four resident camps, five day camps and about two dozen childcare sites. They currently have 53,000 members and serve over 450,000 people annually. The mission ofthe YMCA of Metropolitan Minneapolis Special Joint City Council/Sports Complex Task Force Workshop May 1, 2002 - Minutes Page 2 is to develop the total person through character development programs that build strong kids, strong families and strong cornmunities. All of their programs stress four core values: caring, honesty, respect and responsibility. No one is ever turned away from membership, programs or services for financial reasons. Last year they granted over $1.2 million in scholarship assistance. Mr. Lanners explained that they subsidize a member's financial needs if a problem occurs. Councilmember Trude asked what they do if they run into a problem with children in a facility. Mr. Lanners explained that they have expectations about respect. If a child is being disruptive a youth worker will talk to them. Most of the YMCAs have a number of youth workers. Mr. Lanners noted that the YMCA partners with hospitals, schools, clubs, service organizations and local government. The YMCA has a large child care component. In 2001 they received the 2001 "Excellence Award" from the United Way of Minneapolis. Councilmember Knight asked what they are proposing as a role and in what manner. Ms. Lynch stated that they never enter into discussions unless they have been invited to a cornmunity. Looking at the facility that is planned, their research shows that it would cost $30.00 per month for a family or $180.00 per year for an adult. Because the YMCA is not paying for the building it makes a big difference in what they can charge. They are looking at the entire facility, minus the ice arena, for their programs. If a management company is what the city is looking for, the YMCA is not the right choice. Frank Kellogg asked what the YMCA would use the facility for during non-primetime hours. Ms. Lynch stated that they would have activities for senior and special groups, such as pre-schoolers. They don't get into competitive leagues but they will do weight training. Ms. Lynch stated that in a suburban community between 5:00 am and 8:00 am and between 4:30 pm and 7:00 pm is primetime for adults. They also have Child Watch, which is free babysitting for children while their parents are using the facility. Councilmember Orttel was not sure what the YMCA's function would be in this situation. Mr. Dickinson explained that they were talking about leasing or doing a management component. The rates they stated are without a debt service component. With debt service the rates would be higher. Valerie Holthus stated that it seems the management component is inconsistent with the YMCA philosophy. Mr. Dickinson explained that if the YMCA came in to build their own facility it would take 4-5 years and they would do their own capital campaign. Joint City Council/Sports Complex Task Force Workshop May 1, 2002- Minutes Page 3 Ms. Lynch stated that during the initial discussions they were asked if the complex could be operated by the YMCA as a management company and they declined. They are a membership organization, not a fee for service center. Councilmember Jacobson asked what the operating and maintenance would include. Ms. Lynch stated all operating expenses inclusive of chemicals for the pool, etc. Chris English, 16655 Crocus Street NW, noted that the facility has five components. Feels that the pool and exercise area should fan under the YMCA. He stated that the fieldhouse will be the biggest obstacle to overcome. Councilmember Jacobson asked how long the lease would be, Ms. Lynch stated that it depends on whether there is capitalization. The YMCA is a very traditional organization and they do not go out of business. She stated that they receive about two calls a month from cities that want a facility but don't want to run it. The Y wants you to be really sure this is what you want if there is a partnership. Frank Kellogg noted that Andover is a very young cornmunity with a lot of children and the value of a YMCA is tremendous. Councilmember Knight asked if a fee would be charged if kids just want to hang around. Ms. Lynch stated yes, because they want to mow who is in the facility. Dave Blackstad asked Ms. Lynch if the City Hall site is a better site than the other . proposal which is in a cornmercial retail district. Ms. Lynch felt that City Hall is the better site. Ms. Holthus mentioned that the armory in the City of Anoka has an after school program that is in collaboration with the school district and asked if the YMCA is able to collaborate with the school district on a similar program. Ms. Lynch stated she that doesn't know of a YMCA that doesn't have a partnership with the school district. Ms. Holthus asked how the Y would deal with a child who wants to go to the facility but doesn't have their parents' approval. Ms. Lynch noted that they have a lot of children like that. The YMCA has a lot of contacts at the schools and they hire a lot of teens. They always find a way to get to the parents. Mr. Dickinson noted that the YMCA has provided the city with a letter of intent, stating they are interested in pursuing a partnership with the city. Ms. Lynch noted that they have 400 employees at the Coon Rapids YMCA. They are the largest employer of youth after McDonald's. Joint City Council/Joint Sports Complex Task Force Workshop May 1, 2002 - Minutes Page 4 Councilmember Jacobson asked what they would do if their policy at some time conflicted with what the government entity might have. Ms. Lynch explained that their employment practices are the same as the city's. The YMCA has a number of public contracts which have to meet the criteria of the government entity and that has not been a problem. Mr. English noted that State Statute 471.11 says that if a city leases to a non-profit, the lease has to include all the costs of the operation. Mark Hedin asked how the Y would handle non-members when a tournament is going on. Ms. Lynch explained that going in, you have to know what you want the building to do. It's all a matter of scheduling. Depending on what you want prioritized is how you would build the building. Councilmember Knight asked if there would be trained staff present in the weight room and pool area at all times. Ms. Lynch stated that they do not have pools open unless there are lifeguards present. They don't have trampolines because you can't get insurance on them. Councilmember Orttel suggested that Council figure out what we are going to provide and then have the YMCA come back with their numbers. Mr. Dickinson explained that the thoughts of the Task Force were to discuss the complex with the YMCA and if they were interested, we would have them talk to the Council. The Task Force feels that the Y is a good organization. He noted that they are looking to see if Council wants to proceed with the Y and then go to the next level, which would be to define the square footage ofthe facility and then go back to see if we want to pull anything out. Dave Blackstad suggested that the School District be brought into the discussions. Mr. Dickinson noted that he has received requests for sufficient storage space in the complex. Mark Hedin noted that he has received several requests for racquetball courts. Councilmember Jacobson stated a big concern is that we don't program this just for the children who are in the athletic associations. It has to be for everyone. Motion by Orttel, seconded by Jacobson to adjourn. Motion carried unanimously. Meeting adjourned at 8:20 PM. Respectfully submitted, U'04 Vicki Volk, City Clerk --