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WK - June 22, 2021
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV City Council Workshop Tuesday, June 22, 2021 City Hall — Council Chambers 1. Call to Order— 6:00 p.m. 2. Joint Meeting with Park & Recreation Commission A. Discuss the 2022-2026 CIP for Playground Equipment Replacement for Parks B. Discuss the 2022-2026 CIP for New Trail Segment Improvements C. Discuss the 2022-2026 CIP for Trail Reconstruction Improvements in Parks D. Discuss the 2022-2026 CIP for Parks E. Discuss Andover Community Center/Request for Information by the Commission F. Discuss User Fees for Use of Parks/Facilities by Associations/Groups G. Discuss Programming -Activities H. Other Business 3. Discuss 2022 Street Reconstruction Project/22-2 — Engineering 4. Andover Community Center May 2021 Update - Administration 5. 2022 Budget Development Discussion -Administration 6. Other Topics Adjournment Some members of the Andover City Council may participate in the June 22, 2021 Special City Council meeting by telephone or video conference rather than by being personally present at the City Council's regular meeting place at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, MN 55304. City Staff will be present at City Hall/Senior Center for the meeting. Members of the public can physically attend, although there is very limited seating in the Andover Senior Center as appropriate social distancing will be done by the City Staff and visitors. AN I TY O FD OVEN 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and City Council CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Pu lNbe rks/City Engineer Park and Recreation Commission M FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 2A. Discuss the 2022-2026 Park Playground Equipment Replacement Plan DATE: June 22, 2021 INTRODUCTION This is an update in regard to the 2022-2026 CIP for Park Playground Equipment Replacement Plan that has been recommended by the Park and Recreation Commission and Public Works staff. DISCUSSION Below are the proposed structures that are being recommended to be replaced as part of the CIP. ❖ 2022 Prairie Knoll Park, Strootman Park (recently new improvement recommended by the Park and Recreation Commission based on request from neighborhood) and Rose Park. Note: Prairie Knoll and Strootman Parks will have total proposed budget of $100,000 and will be funded from the General Fund. Rose Park is to be funded from the cell tower revenues that are currently available. ❖ 2023 Hidden Creek East Park and Hills of Bunker Lake West Park. Both parks will have total proposed budget of $100,000 and will be funded from the General Fund. ❖ 2024 Woodland Estates Park, Oakview Park and Shady Knoll Park. Total proposed budget of $150,000 and will be funded from the General Fund. ❖ 2025 Meadows of Round Lake Park, Creekview Crossing Park and Oak Bluff Park. Total proposed budget of $150,000 and will be funded from the General Fund. ❖ 2026 Country Oaks Park, Fox Meadows Park, and Hidden Creek South Park. Total proposed budget of $150,000 and will be funded from the General Fund. Playground equipment replacement is typically based on condition, safety, handicap accessibility and requested changes due to age of the structure. Staff recommendation to meet these standards is to replace equipment on a 15 -year cycle which is also the industry standard life expectancy of a structure. To meet this replacement standard, 3 structures need to be replaced each year based Mayor and Council Members June 22, 2021 Page 2 of 2 on 42 playground structures that the City currently has in place. At the current pace, there is budgeted funds to replace 2 structures per year which will drastically fall behind a reasonable replacement schedule. Parks Maintenance Department will continue to review the playground structures from year to year and modify the replacement schedule as the condition of the structures change. BUDGETIMPACT Identified in the 2022-2026 CIP, $100,000 is to be allocated for 2022 and 2023 which will cover 2 replacements per year. To get to 3 replacements per year, an additional $50,000 will be necessary ($150,000 total) each year starting in 2024. With the rising cost of equipment and supplies (concrete borders, wood chips, etc.), staff is doing what they can to purchase equipment off the state contract or watch for sale units. The Park and Recreation Commission will continue evaluating the option of phasing out certain playground structures in smaller parks located in the rural areas. ACTION REQUIRED The City Council is requested to review the proposed 2022-2026 CIP for Park Playground Equipment Replacement Plan and determine if any changes should be made. Respectfully submitted, Todd J. Haas Attachments: Spreadsheet of when playgrounds were installed, replaced, refurbished or removed H:\Engineering\Parks\[Play Structures and Playgrounds Installed (Revised 2021).xlsx]Sheetl Play Structures and Playgrounds Installed Park Name Years Replaced, Refurbished or Removed Notes 1 Andover Lions 1998 2017 2 Andover Station North 2008 2008: New Park 3 City Hall (Purple Park) 1996 2001 2019 2019: New 4 Chesterton 2000 2017 5 Country Oaks 2005 2005: New Park 6 Creekview Crossing 1992 1993 2007 7 Forest Meadows 1987 Removed 2001 2016 8 Fox Meadows 1991 2006 9 Green Acres 1983 1998 2013 10 Hawkridge 1988 2003 2021 2021:New Border/Structure/Chips 11 Hickory Meadows 2012 2012: New Park 2 Hidden Creek East 1992 2002 2015 (Partial) (20 2015: New border & wood chips 13 Hidden Creek North 1988 1991,'95(Partial) 2000 2005 (Partial) 2020: Full Replacement 14 Hidden Creek South 1988 2006 Hills of Bunker Lake West 1988 2004 (2023) 16 Langseth 1979 1999 2014 17 Maple View 2016 2016: New Park 18 Meadowood North 2009 19 Meadows of Round Lake 1995 1 1997 2008 20 Nordeen's 1997 2011 21 Northwoods East 1983 1998 2013 22 Oak Bluff 1991 1998 2008 Oak View . 2006 (2024/2025) 2006: New Park 24 Pine Hills North 2015 2015: New Park 25 Pine Hills South 1979 1 2000 2018 (Refurb.) 2018: Refurbished 26 Pleasant Oaks 1984 1996 2012 27 PrairMRMI 1988 2005 (2022) 28 Red Oaks West 1993 2007 29 Rose 1987 2004 (2022) 30 Shadowbrook East 2002 2017 31 Shady Knoll 1989 2005 (2024) 32 Sophie's 2010 2010: New Park 33 Strootman 1987 2002 2020 Downsized -Removed Structure `.A$Utlp';' - 2000 2009(Partial) 2009: Swings, Digger, Spring Toys 2000: Kidtime unit installed = Complete Rebuild Possible Refurbishment mended/Required H:\Engineering\Parks\[Play Structures and Playgrounds Installed (Revised 2021).xlsx]Sheetl H:\Engineering\Parks\[Play Structures and Playgrounds Installed (Revised 2021).xlsx]Sheet 1 Play Structures and Playgrounds Installed Park Name Years Replaced, Refurbished or Removed Notes 36 Timber Rivers 1999 2000 2015 37 Timber Trails 1996 2011 38 Tot Lot 138th 1985 2003 2009 (Partial) 39 Woodland Crossing 2008 2008: New Park 40 Woodland Estates 2006 2006: New Park 41 Woodland Meadows 1995 2021 2021:New Structures 2011 2011: New Borderand Chips 1987 2003 = Complete Rebuild Possible Refurbishment lacement R REMOVALS 1 Crooked Lake Boat Landing 1982 Removed 1999 2 Creekridge 1990 Removed 2001 3 Northwoods West 1979 Removed 2004 H:\Engineering\Parks\[Play Structures and Playgrounds Installed (Revised 2021).xlsx]Sheet 1 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrato David D. Berkowitz, City Engineer or of Public Works�3 Park and Recreation Commission Me ers FROM: Todd J. Haas, Assistant Public Works Director/Parks Coordinator SUBJECT: 213. Discuss the 2022-2026 CIP for New Trail Segment Improvements - Engineering DATE: June 22, 2021 INTRODUCTION This is an update in regards to the 2022-2026 CIP for New Trail Segments Improvements. DISCUSSION Below are the following segments that were discussed over the last couple years. Segments 1 and 3 were identified by the City Council in the 2021-2025 CIP. Note: It appears at this point that there may not be enough funds to construct a Segment in 2022 so most likely the projects will be moved back 1 year. • Segment 1— 8' Bit. Trail along Crosstown Blvd from Xeon Street NW to Railroad Tracks 8' Bit. Trail along Crosstown Blvd from Railroad Tracks to 157' Avenue 8' Bit. Trail along Crosstown Blvd from 157th Avenue to 159' Avenue • Segment 2 — 8' Bit. Trail along Station Parkway from Thrush Street to Partridge Circle (west leg) 8' Bit. Trail along Station Parkway from Partridge Street (east leg) to Hanson Blvd • Segment 3 — 8' Bit. Trail along Verdin Street NW from 161" Avenue to 163`d Lane • Segment 4 — 8' Bit. Trail along Coon Creek from Prairie Road going east to the existing trail in the Shadowbrook development. This project would most likely be eligible for MN DNR funding. Note: There is one property (Mohlencamp's) that has yet to be developed. So, until the property is developed, the City will not be able to construct the trail along this segment until the necessary trail easements are dedicated. Mayor and Council Members June 22, 2021 Page 2 of 2 Segment 5 — 8' Bit. Trail from the west side of the railroad tracks to the east side of the tracks to the new development called Fields of Winslow Cove which will require an underpass under the tracks. At this point it does not appear to be likely that the project will move forward. Segment 6 — 8' Bit. Trail along Coon Creek from Crosstown Blvd NW to Hanson Blvd NW. The segment will then need to be constructed north to Andover Blvd NW or south to Jay Street NW. This segment has been added by the Park and Recreation Commission. Note: In the past this segment was awarded a MN DNR grant to construct this trail over the existing sanitary sewer trunk line but property owners were in opposition of having a trail on their property, the City rejected the project and returned the grant funding back to the MN DNR. Trail easements would need to be acquired from the property owners to move forward with a trail project. A copy of the trail map identifying the segments is included with this item. The funding for the trail/sidewalk improvements have been a combination of DNR Grants, general funds and trail funds that have been received from new developments. ACTION REQUIRED The City Council is requested to review the proposed 2022-2026 CIP for New Trail Segments Improvements and determine if any changes should be made. Respectfully submitted, �. Todd J. Haas Attachment: Trail Map with Proposed Segments OAKVIEW PARK r Trail Map Le9egwls CITY 0 Bunker Underpass This maps of Andover r Coking. people in the enjoyment provided by the Cityrunning, Paved Trail. Railroad when running, rolsur or biking. Trails of our bellswhen Proposed Trail cdisplayed sidewalks. parved dsurfa ces.vedchip surface ackbpandsidewals Andover Schools Usim"envadoumer: elne,atl idkfrmmudon Unpaved sunpa trails are surfacetrailswootlaNps,so0 or sand. Not all surrounding trails d sand. N t Unpaved Trail forenm govemmeMsnnbeencKtoWu rove omnw rmmsn,oe.Even eort are shetl are shown. Trail distances are appmximele. Sidewalk Water has.endawmps.d and am. oeyy. Every anon M. M m mete to severe o e compNNnes dewm.q Wmismwme,v.letmemmfMdovmdoesnovepmno, mm Parks n. dem n.n m e..d ... nieewremem oS. H .nae e. o, depilonor0)7r.'{8ickaNres, lr dsnepanoes County Trails tY dF pfound.nlea oh e,mrs oe c]—mp w- ere found. please wmen ow)rsssrao. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: CC: FROM: SUBJECT: DATE: Mayor and Council Members\� Jim Dickinson, City Administrato`�Xroor v David D. Berkowitz, City Engineer rof Public WorksPark and Recreation Commission Me Todd J. Haas, Assistant Public Works Director/Parks Coordinator 2C. Discuss the 2022-2026 CIP for Trail Reconstruction Improvements in Parks - Engineering June 22, 2021 This is an update in regards to the 2022-2026 CIP for Trail Reconstruction Improvements in Parks. DISCUSSION The only trail reconstruction improvement planned over the next 5 years is as follows: • 2024-2026 Kelsey Round Lake Park (trail reconstruction & bridge replacement) No other park trails have been identified for now. Potential projects will be based on annual condition inspections. The funding of these trail projects will come from a combination of Capital Equipment Reserve, General Fund and/or Road & Bridge Funds. ACTION REQUIRED The City Council is requested to review the proposed 2022-2026 CIP for Trail Reconstruction Improvements in Parks and determine if any changes should be made. Respectfully submitted, -OW/4� Todd J. Haas FA at A • , _r 17 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator�V r David D. Berkowitz, City Engineer r r of Public Works Park and Recreation Commission Mem rs FROM: Todd J. Haas, Assistant Public Works Director/Parks Coordinator SUBJECT: 2D. Discuss the 2022-2026 CIP for Parks - Engineering DATE: June 22, 2021 INTRODUCTION The City Council is requested to review the proposed 2022-2026 CIP for Parks as recommended by the Park and Recreation Commission. DISCUSSION The Park and Recreation Commission over the last few months has been looking at options as part of the CIP to either pay off the remaining dept of the $1,000,000 that was originally allocated to the Andover Community Center (ACC) or to pay off the remaining debt of $1,000,000 in 2022 and 2023. But after further discussion at the Park and Recreation Commission Workshop meeting of May 27, 2021, the Commission consensus is to recommend to reduce the total payment to the ACC to $500,000. Other notable items that were recommended are as follows: Increase the Annual Miscellaneous Fund from $15,000 to $50,000 ($10,000 of this would go towards youth safety). Increasing the Annual Miscellaneous Fund would allow more flexibility for projects and/or neighborhood requests that may come up during the year. Include a new pickleball facility. The proposed budget is proposed at $300,000 ($200,000 from the Park Dedication Funds and $100,000 from the pickleball community). The Commission has identified this improvement in 2026. Note: This improvement is subject to the City Council approving the reduction of the ACC contribution from $1,000,000 to $500,000. Listed below are the projects that have been identified by the Park and Recreation Commission based on the scenario of max Park Dedication contribution to the Andover Community Center of $500,000. 2022 • ACC balance due based on $500,000 maximum contribution recommend by Park Commission -$122,250. Mayor and Council Members June 22, 2021 Page 2 of 3 • Pine Hills North/Pave parking lot with curb where necessary - $120,000. (Note: The total cost for paving the parking lots is estimated at $400,000. The remaining balance needed to fund the improvements is $280,000 and would be funded by the Capital Equipment Reserve). • Pine Hills South Park/Pave parking lot with curb where necessary -- $67,000. (Note: This is recommended to be paved since this park is located across the street from Pine Hills North which could create some potential savings). • Oak Bluff Park — $10,000. Install new basketball court. • Sunshine Park/Safety nettings for 4 fields — $160,000. This is requested by the associations due to a few close calls with foul balls in and around the concession building area. • Andover Station North/Safety nettings for 2 fields -- $80,000. This is recommended by the Andover Baseball Association due to a few close calls with foul balls in and around the concession building area. • Annual Misc. Projects -- $50,000. Recommended by Park and Recreation Commission to be increased from $15,000 to allow for more flexibility in projects and/or neighborhood requests that may come up during the year. 2023 • Lunds North Park -- $50,000. The Park and Recreation Commission recently reviewed a request from the neighborhood for the installation of new playground equipment. Currently the park does not have any equipment. • Prairie Knoll Park/Warmin2 house expansion -- $100,000. The existing warming house area is small. With the new residential area to the north developing within the next few years, it is anticipated there will be more users of the park during the winter months and with already very limited space for the hockey teams to get dressed for practices, the warming house needs to be expanded. • Hidden Creek North Park/New Medium Shelter -- $40,000. The park is considered an urban neighborhood park with an existing baseball and soccer fields along with new playground equipment. Since this an active park, the Park and Recreation Commission is recommending the installation of a new shelter. • Annual Misc. Projects - $50,000 2024 • No projects identified. • Annual Misc. Projects - $50,000 2025 No projects identified. Annual Misc. Projects - $50,000 2026 • New Pickleball Facility -- $300,000 ($200,000 to be funded by the Park Dedication Funds and $100,000 to be funded by the Pickleball Community) • Annual Misc. Proiects - $50,000 Mayor and Council Members June 22, 2021 Page 3 of 3 The recommended Park Improvement Projected Fund Balance spreadsheet is attached for your review identifying projects listed above. ACTION REQUIRED The City Council is requested to review the proposed 2022-2026 CIP for Parks as recommended by the Park and Recreation Commission and determine if changes should be considered. Respectfully submitted, Todd J. Haas Attachment: Proposed 2022-2026 CIP Park Improvements; Park Commission meeting minutes of May 27, 2021 and June 3, 2021; Andover Community Center Park Dedication Allocation History Projected Sources of Revenue Park Dedication Fee- Residential Units Park Dedication Fee- Residential ($4,400/unit) less: Contribution to Comm Ctr Expan' Donation! Contribution / Grant Misc Capital Projects Levy - Park Improvements Total Revenues Available Projected Commitments 20-11 ASN East Ballfield Lighting 18-13 Hills of Bunker Lake Park Irrigation 20-12 Strootman Park Playground & Light 18-33 Kelsey Round Lake Park Trail Expansion 17-39 Sophies Park Trail Prairie Knoll Park - Pave norm parking lot Pickleball Study Hawkridge Shelter Enlargement Pine Hills North - Phase II parking lot Pine Hills South - parking lot Oak Bluff - New Basketball Court Sunshine Park - Safety Netting Andover Station Norm - Safety Netting Lunds North Playground Equipment Prairie Knoll Park- Warming House Expansion Hidden Creek Norm - Medium Shelter Pickleball Courts (includes donation) Annual Miscellaneous Projects Total Commitments 170,930 8,257 8,659 114,496 16,303 17,601 155,000 10,000 7,929 120,000 67,000 10,000 160,000 80,000 50,000 100,000 40,000 300,000 170,930 8,257 8,659 114,496 16,303 172,601 10,000 7,929 120,000 67,000 10,000 160,000 80,000 50,000 100,000 40,000 300,000 8,955 15,000 CITY OF ANDOVER 50,000 50,000 50,000 50,000 273,955 345,201 187,929 Park Improvement Fund 240,000 50,000 50,000 350,000 1,391,485 Projected Fund Balance Actual Estimate 2020 2021 2022 2023 2024 2025 2026 TOTALS 50 50 50 25 25 25 389,033 $ 220,000 $ 220,000 $ 220,000 $ 110,000 $ 110,000 $ 110,000 $ 1,379,033 (175,146) (202,604) (122,250) - - - - (500,000) 73,024 - - - - - 100,000 173,024 25,612 - - - - - - 25,612 14,722 15,000 15,000 15,000 15,000 15,000 15,000 104,722 327,245 32,396 112,750 235,000 125,000 125,000 225,000 1,182,391 170,930 8,257 8,659 114,496 16,303 17,601 155,000 10,000 7,929 120,000 67,000 10,000 160,000 80,000 50,000 100,000 40,000 300,000 170,930 8,257 8,659 114,496 16,303 172,601 10,000 7,929 120,000 67,000 10,000 160,000 80,000 50,000 100,000 40,000 300,000 8,955 15,000 50,000 50,000 50,000 50,000 50,000 273,955 345,201 187,929 487,000 240,000 50,000 50,000 350,000 1,391,485 Revenues Over (Under) Expenditures (17,956) (155,533) (374,250) (5,000) 75,000 75,000 (125,000) Fund Balance as of December 31, 2019 697,704 Fund Balance Brought Forward 679,748 524,215 149,965 144,965 219,965 294,965 Ending Fund Balance" $ 679,748 $ 524,215 $ 149,965 $ 144,965 $ 219,965 $ 294,965 $ 169,965 `Based on 50% of previous year's estimated park dedication wt a reconciliation of two years prior. "Target -$50,000 to create a contingency for any project overages. Dedicated Funds Available for: Rose Park- tower rental fee $ 41,552 Andover Park & Recreation Commission Workshop Meeting Minutes — May 27, 2021 Page 2 Mr. Haas stated there was a neighborhood meeting and no one showed up except who said the playground would not be used. Dave Pattock, 15710 Potawatomi Street, came forward and said the only r park is across 7`h Avenue. He said there are kids that use the park, and somethin ould be done. Mr. Pattock requested the survey should go beyond 1100 feeZ'st Alyssa Wojciechowski, resident, came forward and saidd in and came to ask for the playground back. Nick Eiden, 15566 Kiowa Street NW, came forwar d said he responded to the survey but did not know what to write in. Commissioner Roth asked what happens a structures that are removed. He said they look like they have more use to them. r. Haas stated they are replaced based on age, condition, and/or ADA requireme Mr. Haas explained some structures can be refurbished, but most are unusabl Mr. Haas asked for a comm' ent from the neighborhood to do a community build to install the playground at Stroot The audience indicated they would support a community build. Tonya Schewe, 154 Potawatomi Street NW, came forward and stated she spoke to Harlan at MN -WS Play nd (supplier of Game Time play equipment), and they could save money by not installi the awnings. She stated they aren't asking for much, but a structure for the kids to play /by Stenzel, seconded by Miskowiec, to select option B (the purchase of a new fund equipment for ages 2-12 year old's) as presented in the staff report. Motion unanimously. DISCUSS 2022-2026 PARK CAPITAL IMPROVEMENT PLAN The Park and Recreation Commission is requested to review and discuss the 2022-2026 Parks Capital Improvement Plan. Mr. Haas presented two spreadsheets, one showing the payoff of the Andover Community Center debt in 2022 and the second paying it off over 10 years, as planned. Commissioner Newton asked if there was a benefit of paying it off in 2022. Mr. Haas stated there is no benefit in paying it off early. Chair Lindahl stated the Park Dedication Fund is committed to contributing $1,000,000 towards the Community Center. The Commission discussed the high cost of materials, if they should put off projects, and use the Park Dedication Fees to pay off the Community Center Debt. Commissioner Stenzel recommended capping off the contribution to the Community Center at $500,000. Commissioner Stenzel recommended increasing the Parks Miscellaneous Fund Andover Park & Recreation Commission Workshop Meeting Minutes — May 27, 2021 Page 3 to $50,000 to give the Commission flexibility in completing projects not identified in the CIP. Mr. Haas recommended adding the items to the agenda at the June 3rd meeting. Mr. Haas asked the Commission to discuss the baseball safety netting at ASN and Sunshine Park. He said there are options for all netting or partial fencing and netting. Commissioner Stenzel stated the baseball association should ask for a grant from the Twins Community Fund. The Commission discussed options for netting. Commissioner Stenzel suggested charging associations $1 per registration to go towards park maintenance. He asked why taxpayers are paying for associations to use outdoor facilities and users are paying for indoor facilities. Commissioner Miskowiec explained the Commission talked about this a few years ago and the cost of collecting the fee was almost as much as they would bring in. Commissioner Stenzel suggested ways the baseball association can bring in revenue to contribute to field maintenance, new field features, and replacement items. Chair Lindahl stated youth safety is a priority and suggested dedicating $10,000 from the Park Miscellaneous Fund towards youth safety. The Commission discussed charging athletic associations a per player fee for field usage and using the funds to go to field improvements. Commissioner Strombeck said she would like to see more safety lights installed in parks. Chair Lindahl summarized the consensus of the Commission to cap the payment to the Community Center at $500,000, increase the Park Miscellaneous Fund to $50,000, and to dedicate $10,000 from the Park Miscellaneous Fund to youth safety. DISCUSS 2022-2026 TRAIL CAPITAL IMPROVEMENT PLAN Mr. Haas stated trail improvements will be delayed a year due to a lack of funding in the Commissioner 1 suggested a trail along Coon Creek from Hanson to Crosstown. Mr. Haas stated that trail wa supported by the neighborhood when it was proposed many years ago. Commissioner Sten ommended it be brought up again because the neighborhood has changed. Mr. Haas state 11 write the item up for the next meeting. Commissioner Strombeck stated she went to a community bu ect and spoke with one of the organizers. She stated they asked for a park dedication and grills n shelter. She said her goal is to have two movies in the park this summer. Regular Andover Park & Recreation Commission Meeting Minutes Jame 3, 2021 Page 4 adding the notification policy as a future workshop agenda item. He explained putting a notice in the newsletter will slow down the process. Commissioner Stenzel suggested adding the grounds, date they were installed, and when they are scheduled for r eat to the Park Commission Book. Mr. Haas recommended uvdatina tbcg missioner books with current information. Menzel, seconded by Newton, to recommend approval of the 2022-2026 Park Equipment Replacement Plan. Motion passed unanimously. RECOMMEND 2022-2026 PARK CAPITAL IMPROVEMENT PLAN The Park and Recreation Commission is requested to review the 2022-2026 Park Capital Improvement Plan and make a recommendation to the City Council. Assistant Public Works Director Haas presented three scenarios in the Commission packet. He explained Spreadsheet A shows paying off the Andover Community Center (ACC) debt in 2022; Spreadsheet B identifies paying off the ACC debt over 5 years; and Spreadsheet C shows paying off $500,000 in 2022 if the Commission requests a cap on the contribution to the ACC. Mr. Haas identified the projects in the 5 -year capital plan as presented in the staff report. He stated there are no new playground equipment projects identified in the proposed CIP. Commissioner Strombeck asked if there has ever been playground equipment at Lunds North Park. Mr. Haas replied there never has been equipment there. Megan Vosco, 16651 Zion Street, came forward and stated she is a lifelong resident of Andover. She is representing her neighborhood and asking for a playground at Lunds North Park. She stated the neighborhood has young kids; the playground would be well used by siblings of baseball players; and the park serves as a gathering place for National Night Out. Ms. Vosco indicated the neighborhood would participate in a community build. She feels a sense of community and a place for kids to play is important. Commissioner Strombeck stated the park does serve a large portion of large acreage lots and she agrees with Ms. Vosco. Chair Lindahl said they planned for the neighborhood to use the elementary school. Commissioner Strombeck stated the school playground is used by A -Plus and the neighborhood kids can't use it during that time. Commissioner Strombeck suggested using the funds set aside for paving the parking lot towards playground equipment. Mr. Haas explained the funds for paving the parking lot was already taken out of the Future Park Facilities Chart since the ball field is used only about 2 months during the spring -summer months. Commissioner Strombeck stated she is advocating for residents outside of the MUSA. She said the kids in the rural areas don't have a place to go. Chair Lindahl replied they are only talking about paving the parking lot. Regular Andover Park & Recreation Commission Meeting Minutes June 3, 2021 Page 5 Commissioner Strombeck asked how much a new playground would be if the labor was a community build. Mr. Haas stated the cost of the playground would be around $30,000-$40,000 and a community build would save $6,000-$8,000. Commissioner Stenzel thanked Ms. Vosco for coming in and recommended she get signatures from the neighborhood. He said it will help the Commission prioritize community need. Chair Lindahl asked Ms. Vosco to include the number and ages of kids in the neighborhood. He stated it helps determine what amenities to bring to the neighborhood for their feedback and decide on a budget. Commissioner Newton asked to add items to Spreadsheet C to justify why the Commission wants to cap the payment to the Community Center at $500,000. Chair Lindahl explained the proposal to only pay $500,000 was not received well. Commissioner Stenzel asked where the Commission's oversight was for the $500,000 they have already contributed to the Community Center. He stated they should have oversight and are trying to pay for this stuff. Commissioner Stenzel stated he will support Spreadsheet C and keep saying C because they have no oversight for Park Dedication Funds to go towards parks. He said every dollar comes through this Commission except for the Community Center contribution and that is not right. He recommends capping the contribution at $500,000 and put stuff in there that is park related unless they get them in the building. Commissioner Stenzel stated the Commission cannot build a playground at Lund's North Park because there is $500,000 stuck in the Community Center that they cannot use. The Commission added $50,000 for Lunds North Park playground. Commissioner Newton recommended adding items to Oakview Park. Commissioner Stenzel requested the Parks Miscellaneous be increased to $50,000. Commissioner Newton suggested completing Pine Hills North Facility. Commissioner Stenzel asked for usage numbers for Pine Hills North Park. He agrees with Commissioner Newton to complete parks. Commissioner Stenzel asked if the Commission would consider pickleball in Spreadsheet C if half of the money was raised by the pickleball community. Chair Lindahl recommended 35%. Commissioner Stenzel recommended placing $200,000 in the CIP from the Park Dedication Funds for pickleball and having the pickleball community work on raising additional $100,000 by 2026 for a total of $300,000. Mr. Haas stated he can add a line item that shows the pickleball community contribution at $100,000. Commissioner Strombeck asked what happens if the pickleball community cannot raise $100,000. Chair Lindahl stated the project will be pushed back until they have the funds. Motion by Stenzel, seconded by Miskowiec, to recommend CIP Spreadsheet C, adding $50,000 for Lunds North Park playground in 2023, increase the Park Miscellaneous Fund to $50,000 and adding $200,000 (from Park Dedication Funds) for pickleball courts in 2026. Motion passed unanimously. P1 T Y O F )0VE. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Council & Commission FROM: Jim Dickinson, City Administrator SUBJECT: Andover Community Center (ACC) Park Dedication Allocation History DATE: June 22, 2021 Attached for the Council and Commission's reference is the history of the how the Andover Community Center Park Dedication Allocation of $1,000,000 came to be: 1. June 26, 2018 - City Council Workshop — direction provided by Council for City Administration to seek Park and Recreation Commission input on if there is merit in allocating some Park Dedication funds to the Andover Community Center Expansion Project. (Agenda/Minutes Attached) 2. July 19, 2018 — Park & Recreation Commission Meeting — presentation was made to the Park and Recreation Commission by City Administration. The merits of using park dedication funding as a possible funding source for the ACC expansion was discussed. The Park & Recreation Commission tabled further discussion until the August 16, 2018, Park & Recreation Commission meeting. (Agenda/Minutes/Staff Report Attached) 3. August 16, 2018 — Park & Recreation Commission Meeting —Park and Recreation Commission discussion on the merits of using park dedication funding as a possible funding source for the ACC expansion was discussed. The Park & Recreation Commission voted to contribute $1M toward the ACC facility expansion. (Agenda/Minutes/Staff Report Attached) 4. August 28, 2018 — Joint City Council and Park & Recreation Commission Workshop Meeting — discussion on how the park dedication commitment to the ACC Expansion would be structured. (Agenda/Minutes/Staff Report Attached) rl P2 ® NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV City Council Workshop Tuesday, June 26, 2018 Conference Rooms A & B 1. Call to Order— 6:00 p.m. 0 Discuss Potential Community Center Expansion - Administration May 2018 Budget Progress Reports - Administration 4. May 2018 City Investments Review—Administration 5. Other Business © 6. Adjournment E W, HDI TT YOF )O�]YEJ ANDOVER CITY COUNCIL WORKSHOP MEETING — JUNE 26, 2018 MINUTES The Workshop Meeting of the Andover City Council was called to order by Mayor Julie Trude, June 26, 2018, 6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, Valerie Holthus and James Goodrich Councilmember absent: None Also present: City Administrator, Jim Dickinson Community Development Director, Joe Janish Public Works Director/City Engineer, David Berkowitz Recreational Facilities Manager, Erick Sutherland Others DISCUSS POTENTIAL COMMUNITY CENTER EXPANSION Mr. Dickinson explained the City Council is requested to receive an update from 292 Design Group relative to exploring the expansion of the Andover YMCA Community Center. The Council will be asked to provide direction on what components of an expansion should progress to a detailed design. Mr. Dickinson stated on December 5, 2017, the City Council approved the 292 Design Group (292) as the architectural firm to provide architectural services to explore expansion ofthe Andover Community Center/YMCA. The programming, schematic design and project development phase is working toward a decision point date in June 2018 as to what components of an expansion may progress to construction documents. Mr. Dickinson stated on February 1', City Staff and 292 held a stakeholder meeting with many of the Iocal sports associations, school officials, Fun Fest representatives and Andover YMCA. On February 121 the City Council and Community Center Advisory Commission was updated on the stakeholder input and the Council & Community Center Advisory Commission provided their goals for the project. Mr. Dickinson stated since February, City staff has worked with 292 & RJM to assemble conceptual designs that will address the requests of the stakeholder groups and engage the YMCA © on their potential participation in an expansion. Mr. Mark Wentzell, 292 Design Group, made a presentation to the Council regarding the Community Center Expansion, showing updated design plans and budget numbers. P4 Andover City Council Workshop Meeting Minutes —June 26, 2018 Page 2 Mayor Trude asked if Mr. Wentzell could go through the types of materials that will be used. Mr. Wentzell reviewed the exterior building panels and materials that would be used in the project. He noted it will be similar to what is already in the current building. Councilmember Knight asked if Mr. Wentzell was familiar with the St. Michael/Albertville facility because they have a nice walking track above the gym and it is so useful. Mr. Wentzell stated the discussion comes about putting a track around a gym or arena. The gymnasium they have drawn up is too small for a track without impinging upon the basketball courts. They would have to make the gym larger but they do not have an elevator over there and a suspended track has to have an elevator. It is easier and more cost effective for them to put a track around the multipurpose arena. It does mean that it could be sixty degrees in there in the winter and warmer in the summer months. Councilmember Holthus did not think there needed to be elevated comers on the track because there are other tracks in other communities that do not have elevated corners. She stated there was discussion about an elevated track when she was on the original Community Center Planning Committee when they were planning the current Community Center but that was one of the items they cut. Mr. Sutherland indicated currently people will walk around the current field house when it is not © being used. For the users to have a dedicated walking space would be a benefit. He thought it would be a benefit to have a dedicated senior space and walking area as part of the expansion and they would go hand in hand. Mayor Trade stated beyond walking could Mr. Sutherland see this being used by people who come for a workout or for kids after school or while hockey events went on. Mr. Sutherland indicated it would be used by many different groups and there is certainly room for growth. Councilmember Knight stated whatever they do has to meet the demands of high school kids and senior citizens as well. He noted pickleball has exploded and they need to have courts for that. Mr. Wentzell showed the design for the multi -use space and noted there will be room for pickleball and other court sports in the expanded gym area. Mr. Sutherland stated they will need to identify the specific groups and uses and allocate the space accordingly in order to accommodate everyone. Mayor Trude stated there is a shortage of ice and the hockey association has come to them to see if they could get an additional sheet of ice but with this being a multi -use facility will it help them out because she could see it being used for soccer and baseball in the spring and summer as well as other sports when needed. Mr. Dickinson stated they would probably cross over to turf use in February for soccer. Once hockey tournaments start, the space will migrate over to turf. Mr. Sutherland stated there was also thought about picking up summer users but in April or May the 10 turf will come out and there will be a concrete floor and can then be used for Community Center programming. Ti Andover City Council Workshop Meeting Minutes—June 26, 2018 Page 3 Mr. Dickinson stated in the summer when they have the flexible programming open there was thoughts of using this facility but this is not proposed to, be an air-conditioned facility so it will probably be warm in the building. Mr. Sutherland stated there is a potential in the summer months to draw more users into the existing ice arena by having camps, tournaments and other events where they could set up dryland training and other activities on the concrete floor. This could also draw in some junior hockey teams from across the country. Councilmember Bukkila asked if any down time was factored in to this. Mr. Sutherland stated he figured there will be few hours, less than ten hours a week where the facility will not be used. Mr. Dickinson noted the proformas are put together to be conservative. They are able to program out all of that space. There was discussion regarding the multi -use facility and how much the hockey association would need to use it. Councilmember Holthus asked if anyone has talked to the Herb Brooks Training Facility about what their schedule looks like in the summer. Mr. Sutherland stated the dryland portion will be used a lot. He stated he has not talked to them but his son is in a program there this summer five days a week and it was his understanding they are programmed from the time they are open until 10 they close, five days a week. Mr. Tony Peterson representing the Andover Hockey Association, reviewed the programming at the Super Rink in the summer months with the Council. He understood the hockey program will not have the facility all year long and would like to have dryland training in the City for their high school and youth hockey players. He explained what the hockey association is looking for as far as use of the facility. Discussion continued regarding the hockey association and use of the proposed multi -use facility. Mayor Trude stated they should discuss the meeting rooms and find out if there are any questions because she has received some questions from seniors asking if they could have a sink and a refrigerator in the senior meeting area for when they have pot lucks. She wondered if the 2,000 - foot meeting room off the food court area has a specific use. Mr. Sutherland stated they have talked about having some flexibility with dividing walls to accommodate some smaller groups there. Mr. Wentzell stated he thought they needed to work on this a little more in order to get the perfect size for that room and what events it will be used for. He would like to plan the space to accommodate a lot of different uses. This space might be finished a little nicer than just a classroom space. The amenities the Mayor mentioned such as sinks and refrigerators can be easily incorporated into the plan. © There was discussion regarding the current and proposed meeting rooms and corridors. It was noted there will be no change to the existing food court. F.F. ® Andover City Council Workshop Meeting Minutes — June 26, 2018 Page 4 Mayor Trude stated she hoped we will also look at using rooms at the schools as well. She thought they needed to have a conversation with the schools again regarding providing after school programs through Community Education in the school, rather than adding more rooms onto our building for these programs. Mr. Dickinson updated the Council on his discussion with the YMCA. He stated they are looking at items but do not have any hard costs to share at this point. They are currently not able to discuss their plans openly with the City. He stated they will continue to work with the local YMCA but the Twin Cities YMCA is the entity that makes the major decisions about expansions. He noted Alison Boes was at the meeting. He stated they will continue to work together to bring efficient services to the public within the building. Mr. Dickinson stated the YMCA did identify their top needs as fitness space, court space and the need to refresh and keep current the existing facility. If it gets outdated and beat up they start losing their users and their revenue stream goes down and that impacts their ability to remain successful. Mr. Dickinson stated another topic that has been discussed and has come into play is the National Sports Center arena that they have available for use. He noted the City put a $250,000 deposit ® down and the term for when that ends is the first day of January 2026. They need to give them a twenty-four month notice in advance for when they want to stop that agreement with the National Sports Center for that quarter sheet of ice. What they get is a guaranteed 335 prime time hours for the Andover Hockey Association. If the hockey association did not do the minimum they would have to guarantee payment for 215 hours. This has never been an issue and he did not believe it would be an issue going forward. Mayor Trade asked ifthe hockey association would need more ice if they were to get the additional facility built. Mr. Peterson discussed their programming and kids, the more kids that come into the program, the more ice time they will need. He stated they are busting at the seams right now. Councilmember Knight asked if they had any social center for seniors or for preschool. Mr. Dickinson stated a part of the mix is they are focusing on seniors and teens with the YMCA and to some extent to the west of the facility, something could also be done there. They are looking for their partnership to continue and expand with the YMCA. Mr. Dickinson reviewed the financial information, including the operational costs with the Council. Mr. Dickinson stated the more components the better the bottom line is for operations, but it does increase the debt service load to the residents. aMayor Trude stated in the past they have collected Capital Contributions so she thought they could publish in their newsletter that contributions are welcome for this addition to the Community Center. P7 © Andover City Council Workshop Meeting Minutes—June 26, 2018 Page 5 There was discussion regarding what the tax base was and how the expansion would increase property taxes and by how much per household, approximately. Mayor Trude stated another source of funding could be park dedication money. She stated she asked Mr. Dickinson previously to figure out if there was anything feasible in the park dedication area for indoor recreation. She stated she would entertain a discussion with the Park and Recreation Commission and the Council at a future workshop meeting for a potential park dedication funding source for the multi -use facility. Mayor Trude stated they had a lot of snow this past spring where the kids were inside a lot for practices using artificial turf and she thought a multi-purpose facility would be useful for when they cannot practice outdoors. Councilmember Bukkila stated one of the things that came out of a previous task force was recognition that artificial turf wasn't necessary because they had the ability to add outdoor fields to their roster and since the Park and Recreation Commission has had conversations with turf experts to find out what the proper location was for fields and based on the long term they came up with the need for a number of soccer fields or football and lacrosse fields to accommodate the activities. The Council determined that as long as there was the ability to put in additional outdoor fields that was cheaper for them and what the associations felt was prudent. © Park and Recreation Commissioner Ted Butler stated his recollection from that task force is they were looking at the time at the long-term damage to the grass turf they already have on the fields. They were having difficulty accommodating all of the associations at the time. One of the thoughts was to look at artificial turf He stated they did also at the time say they needed to keep looking at this issue. There was discussion regarding Park and Recreation Commission discussion regarding fields and adding more fields to accommodate the associations that need them. Mr. Dickinson reviewed current Community Center updates and repairs needed. He stated the total when added up is approximately $2.5 million. Necessary repairs to the existing facility are approximately $1.5 million. Councilmember Bukkila asked if those repair amounts are included in the proposed expansion. Mr. Dickinson stated the repairs would be added to the project and included with the debt. Mr. Dickinson stated the Council could be looking at a $20 million bond. If the option was looking at the multi-purpose and additional meeting rooms and defer everything else, they would be looking at approximately a $15 million bond. If they were looking to add just the meeting rooms and field house they would be looking at approximately a $10 million bond. If they were just looking at the meeting rooms and deferred maintenance the approximate amount would be a $5 million bond. Councilmember Bukkila asked for clarification on what is included in each package. Mr. W. © Andover City Council Workshop Meeting Minutes—June 26, 2018 Page 6 Dickinson reviewed the costs for each package with the Council indicating each component has a range of costs and need further refining. Mayor Trude asked the Andover YMCA Executive Director, Allison Boes if she could give the Council some input on what involvement the YMCA would like to have with the expansion. Mayor Trude said the YMCA reassurance would help the Council's decision. Mr. Dickinson stated he talked with the YMCA Corporate today and they have indicated they would like to partner with the City on new joint space. Their focus is to get fitness, court space and making sure they are updating and that their facility is meeting the needs of their users. Mayor Trude stated that does not answer any of the Council's questions. Mr. Dickinson stated if the YMCA will be adding space there will be parking allocation. He stated at this point in time the 'YMCA cannot commit to what their expansion will be. They have to go through their Board to discuss and to get a decision before they can go public. Mayor Trude stated they were at all of the meetings in the talks about space during the original building planning. She did not think the numbers were hard numbers if they are potential players. Mr. Dickinson stated he knew they were going to be players but what they could commit to at this time is not known. Councilmember Knight requested they take a break. Mayor Trude stated they would recess for ten to fifteen minutes. ,RECESS The City Council recessed at 7:53 p.m. RECONYENE The City Council reconvened at 8:05 p.m. DISCUSS POTENTIAL COMMUNITY CENTER EXPANSION— continued Mr. Dickinson stated he did not want the Council to get hung up on specific costs, he really wanted them to focus on the three components and which components they would want to do. He was not sure without refining the design how the component amounts will shake out, the amounts presented at this time are in a range. The amounts could change and if they can get an actual number they will tell the Council what the specific tax impact is. Right now, this is high level estimating to help try to facilitate a decision. He thought what they needed to focus on when looking at the components is the ranges. He would like the Council to determine what components are really needed and what components could be cut out of the expansion discussion, if anything. He stated staff is looking for more direction. Mayor Trude stated RJM has been working with staff on this and she wondered why the costs were ® so high. Mr. Brad Barickman, RJM Construction, stated the ranges are based on a number of different layouts and not just the layouts the Council is seeing this evening. There were versions that were condensed on square footage and the one before the Council is the ultimate layout plan. W © Andover City Council Workshop Meeting Minutes — June 26, 2018 Page 7 That price range reflects all of the different layouts. Counciimember Knight stated they have to be able to tell the taxpayer what it is going to cost them, not a range. Mr. Dickinson stated that is correct but until he knows what component the Council wants to build he cannot give that answer as there are variables if one component goes versus another. Mr. Barickman stated the lower cost version of the plan eliminated square footage from the one they are currently seeing. The smaller the square footage the lower the cost. Mr. Jim Stiller, realtor, stated he wanted to look at the small return on investment from the realtor side. He stated he went back three years from today and looked at the community boundaries. He reviewed the new construction home sales and existing home sales. He is going off of school district boundary sales. He stated in Andover they have sold 1,171 homes in the last three years in the Andover High School district. The average homes sales have been $307,000 per sale. He reviewed the Andover average sales compared to surrounding communities. He stated they are seeing a lot of people moving into the community solely based on the amenities they have here. All these facets put together make the community what it is. He stated the residents in the Andover community are getting a lot for their investment compared to other communities because of what Andover has for amenities. He stated in his opinion if they keep investing in amenities the community will benefit. If taxes go up anywhere from $118 to $252, in retrospect the resale value and home values will keep increasing to more than compensate for the taxes going up. Commissioner Butler stated he hears from people all over the metro area what great amenities Andover has, especially the Community Center. He stated the communities where people want to live and thrive in are communities that have invested in themselves. He thought they had the opportunity here that they had fifteen years ago and took advantage of and now they have the opportunity to take that next step and say to the new families over the next five to ten years that Andover still cares about the residents by making sure it has a passive service to all of the residents from youth to senior. Park and Recreation Commissioner Ted Butler stated he is a hockey parent and sometimes he has to go outside of the City for hockey practice. Andover Hockey Association is spending about half of its time outside of the City. As a baseball coach this year his team alone spent $1,800 for indoor space because they did not have any turf available. He stated if they can keep the sports in Andover it will benefit the restaurants in the City and the shopping in the City. He thought this was an opportunity for the City that should be taken. Commissioner Butler stated with the expansion they could offer daytime youth camps and offer indoor space for weather events or a combination of outdoor space and indoor space for different sports. ® Mr. Peterson stated he echoed Commissioner Butler's comments. The very reason his family came to Andover was the Community Center, the schools and the open space. The culmination of all three of them were what brought him to Andover. The Community Center is spectacular. There P10 Andover City Council Workshop Meeting Minutes —June 26, 2018 Page 8 seems to be a flood of young families coming to Andover and looking at what they have and he thought they had an opportunity here to almost double down on that. He encouraged the Council to go for the opportunity this presents. As far as the Super Rink there is a good chance they will solicit other communities, other associations and other programs to sell more ice. They are getting to the point where they could have to turn youth away because they do not have the capacity to keep all of the kids because there is not enough ice in the community. He stated the sport of hockey is growing and they are trying to accommodate all of the kids. They have practices with two to three teams on the same ice at the same time. Mr. Tony Howard stated he has lived in Andover for a long time. He stated they have high quality homes and a good quality school system. He stated this is taking the next step in being proactive and they are going to see huge growth. He thought they were investing in the future of their community and keeping their housing stock high. Ms. Boes stated they are excited to be partners with Andover. She stated as the City moves forward, their goal is to continue to serve the community of Andover. She stated she cannot talk about specific YMCA building components at this time. Councilmember Goodrich stated he wanted to stick to the purpose of the question on the table. He stated there is one non -user group that is largely under represented and that is the resident who will not be using the facility but will still be paying for it. This is not only going to be paid for by the users, it will be paid for by everyone in the City. He wanted to make sure that was a big part of his decision. He explained how he came around with his decision and his philosophy of being a Councilmember. He thought this project was very expensive and did not benefit everyone in the community. He stated they will be asking the entire community to pay for this expansion even if they will not use it. He wanted to make sure the citizens of Andover understood that they are currently on the hook for the current Community Center debt until 2031. They will be paying for that in addition to what could potentially be coming down the road. He indicated he was having a difficult time being societies engineer where he is going to take resources and give them to one set of activities for children or adults at the expense of other children's and adults activities. He noted he had a hard time doing that. He thought all of the arguments have been made. He would like to put this item to a referendum note. They will be having a mid-term election in November which will give them time to get the information out to the community and they can then let the residents vote to determine what should be done. He would be in favor of that. Councilmember Holthus stated she was on the task force for the original Community Center and also on the fundraising committee to get funds pledged to build the Community Center and she remembered originally when Mr. Howard and herself were on those committees and they worked long and hard to get the Community Center off the ground. She stated the Community Center has been such a plus for their City. She stated she is interested in spending money to design the plans and then decide what options they should move forward with. She stated on the west side with the ® meeting rooms if that lobby could be a little smaller they could save some money on square footage and the meeting room could also be a little smaller as well to save money. The other component she thought was important was on the east side to have a teen center. She thought a teen center P11 Andover City Council Workshop Meeting Minutes —June 26, 2018 Page 9 was very important because being next to a school, when it lets out for the day the kids do not have anywhere to go and will end up going somewhere and doing something. Kids have always been her number one priority. She is dedicated to having things available for teens. They could share the common area with the seniors. Councihmember Knight thought Andover was very unique in a lot of ways and their Community Center combined with a YMCA is being looked at all over the country because it is working very well. He stated what they are seeing in Andover today is two issues, the senior citizens are a large number and they have their needs and wants and the teenagers which are another factor. They need to try to provide something for both of those groups. He would be strongly in favor of a teen center and senior center. Councilmember Bukkila stated they were looking at amenities for residents of the City. They were looking at what was currently out there and what needed to be added. She stated one thing they noticed is there is nothing for the preteen group and she was looking at a teen center. She thought that would fill the gap. It would also be a place for the non -athlete to hang out and do their activity. They have parks, trails and fields for the athletes but not really anything for the non -athlete. She was looking at this to fill a need. She stated she is not comfortable with this in its entirety. She is not comfortable with the field house. She is ok with the teen and senior centers because they fill gaps. Councihmember Knight stated one of the other things that has grown in the last couple of years is girls' athletics and girls' hockey. Mayor Trude stated one of their highest priority goals is to ensure City Services, to keep pace with the City's growing and changing population and she thought they have done a great job with extending their services in the parks. They have added thousands of people and at least a couple thousand homes and girls' hockey has just barely started and they already have a gold medalist girls hockey player and she feels people will be happy to hear that they will provide local ice so the girls can have time on the ice in the City. She stated their City does not have two sheets of ice like other cities and only a quarter ice at the Super Rink. She stated she supported the extra sheet with the multi-purpose space and loved the opportunities and options it provides for spring sports. The only part of this she is not comfortable moving forward with is the gym. She would like to see the drawings move forward but pare down the gymnasium. She would like them to discuss with the School District programs that could be provided to the youth. She would like to see plans with one or two open spaces and for the budget to come in close to $12 million. She would also like to see the Park and Recreation Commission review the park dedication and see if there could be some money dedicated for this project. She thought the Community Center is a strong community amenity. She thought keeping kids active and out of trouble is important. They do not provide a recreation program, they are very low taxed and have a very efficient staff. She thought they were ready to move ahead with some more drawings and pricing. ® The Council further discussed how staff should move forward in getting the Council information. ® Andover City Council Workshop Meeting Minutes — June 26, 2018 Page 10 Councilmember Goodrich stated he supported designing the whole expansion but the decision to finally pull the trigger needs to be decided by everybody because it is going to be paid for by so many people that are not going to use this. Councilmember Bukkila noted that there are still residents upset with having to pay for the initial build of the Community Center because they do not use it. Mayor Trude indicated she would not support a referendum. There was further discussion on what the Council would like to see with the expansion plan. Mayor Trude stated she wanted to stick with $12 million maximum. The Council agreed to move forward with design/development plans for review. MAY2018 BUDGETPROGRESSREPORT Mr. Dickinson indicated this item is informational only and if the Council has questions to contact him. MAY2018 CITYINVESTMENTS REVIEW Mr. Dickinson indicated this item is informational only and if the Council has questions to contact him. OTHER TOPICS None. ADJOURNMENT Motion by Knight, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting adjourned at 9:45 p.m. Respectfully Submitted, Sue Osbeck, Recording Secretary TimeSaver Off Site Secretarial, Inc. H P12 ❑s L01 ANTf) I Y O 1OVEN JJP 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.AN DOVE RMN. GOV Regular Park & Recreation Commission Meeting July 19, 2018 6:30 P.M. Meet at Terrace Park 7:00 P.M. Meet at Andover City Hall 1. Call to Order 2. Resident Forum 3. Approval of Minutes (6/7/18) 4. Agenda Approval 5. Consider 2018 Tournament Application/Andover Athletic Association 6. Consider 2018 Fall Football/Baseball/Softball Schedule 7. Consider 2018 Tournament Application/Andover Football Association 8. Consider 2018 Fall Football/Soccer/Lacrosse Schedule ® Discuss 2018 Park Dedication Study/Future Community Play Field Area 10. Consider Request from Andover Athletic Association/Sunshine Park Building Modifications, Cont. 11. Consider Request from North Metro Soccer Association for a Storage Shed/Pine Hills North Facility 12. Consider Anoka County Draft Parks System Plan 13.Anoka County Sheriffs Department 2nd Quarterly Report 14. Park Dedication Improvement Fund 2nd Quarterly Report/Finance Department 15. Consider Revised Draft 2019-2023 Park Capital Improvement Plan 16. Update on Joint Meeting with City Council 17. Outstanding Items 18. 19. Chair's Report 20.Adjournment 7:15 P.M. Or Shortly Thereafter Workshop Session A. Discuss Fee for Use of Fields, Cont. B. Adjournment o� P14 C I "C Y O F i DOVE PARKAND RECREATION COMMISSIONMEETING JULY19, 20X8 MINUTES The Regular Bi -Monthly Meeting of the Andover Park and Recreation Commission was called to order by Vice Chair Lindahl on July 19, 2018 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Vice Chair Jim Lindahl, Commissioners Angela Marinello, Dawn Perra, and Jake Widmyer. Commissioners Absent: Chair Shane Stenzel and Commissioners Ted Butler and Mark Miskowiec. Also Present: Assistant Public Works Director, Todd Haas and City Administrator Jim Dickinson Prior to the meeting the Commission visited Terrace Park. 0 RESIDENT FORUM No one appeared to address the Commission. APPROVAL OF MINUTES Motion by Widmyer, seconded by Perra, to approve the June 7, 2018 Park Commission minutes as presented. Motion carried on a 3 -ayes, 0 -nays, 3 -absent, and 1 -present (Marinello) vote. AGENDAAPPROVAL Motion by Marinello, seconded by Widmyer, to approve the agenda as presented. Motion carried on a -ayes, 0 -nays, 3 -absent vote. CONSIDER 2018 TOURNAMENT APPLICATION/ANDOVER ATHLETIC ASSOCUTION Mr. Haas reviewed the City has received four applications from the Andover Athletic Association for the upcoming fall season. The dates and fields requested for the multi -day © events are as follows: P15 Regular Andover Park &.Recreation Commission Meeting Minutes—July 19, 2018 Page 2 • August 10-12/AAA All-Star Series/Sunshine Park (Fields 1-6), City Hall Park Complex Field #7 and Eveland Fields (north, middle and south fields). • August 26/AAA Fall League Games/Sunshine Park (Fields 5-6 only), City Hall Park Complex Field #7 and Eveland Fields (north, middle and south fields). • September 9 and 16/AAA Fall League Games/Sunshine Park (Fields 1-6), City Hall Park Complex Field #7 and Eveland Fields (north, middle and south fields). • September 22-23/AAA Fall State League State Qualifier/Sunshine Park (Fields 1- 6), City Hall Park Complex Field #7 and EveIand Fields (north, middle and south fields). • September 29-30/AAA Fall State League/Sunshine Park (Fields 1-6), City Hall Park Complex Field #7 and Eveland Fields (north, middle and south fields). Motion by Marinello, seconded by Perra, to approve the 2018 Tournament Applications for the upcoming fall softball season as requested by Andover Athletic Association. Motion carried on a 4 -ayes, 0 -nays, 3 -absent vote. CONSIDER 2018 FALL FOOTBALLIBASEBALLISOFTBALL SCHEDULE Mr. Haas provided the applications received from the Andover Athletic Association (AAA), Andover Baseball Association (ABA), and the Andover Football Association (AFA). The proposed 2018 fall softball/baseball/football schedule was also provided. Motion by Perra, seconded by Widmyer, to approve the 2018 Fall Football/&aseball/Softball Schedule as presented. Motion carried on a 4 -ayes, 0 -nays, 3 - absent vote. CONSIDER 2018 TOURNAMENT APPLICATION/ANDOVER FOOTBALL ASSOCIATION Mr. Haas reviewed the City has received two tournament applications from the Andover Football Association (AFA) for the upcoming fall football season. The dates and the fields being requested for the upcoming fall season are as follows: August 18/AFA Kickball Event/Fields 1-6 at Sunshine Park August 25-26/AFA Youth Preview/Prairie Knoll Park (southeast, southwest, and north fields), Sunshine Park (football fields 2, 3, and 4) and Sunshine Park (ball fields 1-4). Vice Chair Lindahl asked about the kickball event and Mr. Steven Williams (AAA) stated the objective is to make a fun event for the football players. Motion by Widmyer, seconded by Marinello, to approve the 2018 Fall Tournament Application from Andover Football Association as presented. Motion carried on a 4 -ayes, 0 -nays, 3 -absent vote. P16 Regular Andover Park & Recreation Commission Meeting Minutes —July 19, 2018 Page 3 © CONSIDER 2018 FALL FOO TRALIISOCCER/LACROSSE SCHEDULE Mr. Haas provided the proposed 2018 soccer/football/lacrosse schedule. The Andover Area Lacrosse Association did not apply for the fall season. Applications were received from Andover Football Association and North Metro Soccer Association, The Lacrosse season is ending soon, and they will not be playing in the fall. Mr. Haas noted a detailed practice and game schedule are required to be submitted to Jason Grode, Park Maintenance Supervisor, before the start of the season so the Andover Public Works Parks Department is aware of when fields need to be mowed. The number of football games at all fields being used is limited to 6 games per week per field. The days that have been identified are Tuesdays, Thursdays, and Saturdays with the understanding that there will be some makeup games because of the weather or conditions of the fields. It is understood that both football and soccer associations evaluate when games should be postponed due to inclement weather and/or field conditions which may be too wet from previous rain events and/or if it is raining at the start of the game. Public Works staff will monitor the condition of the fields throughout the season to determine if any adjustments should be made for the 2019 football and/or soccer season. Mr. Haas noted Fox Meadows Park fields are ready for use. Motion by Marinello, seconded by Widmyer, to approve the 2018 fall © soccer/football/lacrosse schedule as presented. Motion carried on a 4 -ayes, 0 -nays, 3 - absent vote. DISCUSS 2018 PARK DEDICATION STUD YIFUTURE COMMUNITYPLAYFIELD AREA City Administrator Dickinson reviewed the Park and Recreation Commission is requested to discuss the Future Community Play Field Area that has been identified in the 20I8 Park Dedication Study. The Existing and Future Park Facilities Chart as "Future Facilities" identifies this area on page 18. It specifically identifies $2,000,000 as the estimated cost for that item. The City has been working with an architect (292 Design Group) over the past six months on programming, schematic design and project budget development for a potential expansion of the Andover/YMCA Community Center. Although the selection of improvements has yet to be finalized, there is discussion by the City Council and City Staff about financing the various improvements and what financing options are available to help fund the various improvements. One of the options identified is to utilize park dedication funds. The City Council would like the Park and Recreation Commission to weigh in on determining if there is merit in allocating some of the funds towards potential multi -use © building improvements being considered for the Andover/YMCA Community Center expansion. Some of the improvements the City Council is considering for a potential P17 Regular Andover Park & Recreation Commission Meeting Minutes —July 19, 2018 Page 4 Oexpansion, would provide for activities generally provided for in a community play field. A multi-purpose arena would provide a second indoor ice sheet (3-4 months/year) and then is proposed to have artificial turf and be available for other activities such as soccer, baseball, softball, lacrosse and other appropriate activities. The use of a concrete floor could also be used. City Administrator Dickinson was at the meeting to update the Commission on where the City Council is in the process of determining components of a potential expansion of the Andover/YMCA Community Center and discuss the merits using park dedication funding as a possible funding source. The addition of a multi -use arena could be used for various activities. Meetings have been held with stakeholders and community groups. An overall site plan was distributed to the Commission. The grey area on the drawing is the existing community center. The existing arena is a sand floor and could not be used for non -ice activities unless the floor was replaced. The Freon ice rink will need to be converted to ammonia -based system. There are some roof deck issues. More administration and meeting space would be added due to lack of space for staff and there is a need for meeting spaces for the community. Currently there is no charge for non- profit groups to use to use the meeting rooms. The existing meeting rooms are booked solid during the prime months. Teen and senior programming would be added in conjunction with the YMCA. There is a demand for volleyball, basketball, pickle ball, etc. A fieldhouse © would provide the space for those activities. Site work would include parking and filling the existing ponds between Hanson and the existing building to allow for more parking. Viewing could be available on the second level. 176 additional parking would be added if the expansion was completed. With the existing ice rink, a new multipurpose arena would share a wall. There could be a walking track above the ice arena. Mr. Dickinson showed the administration meeting area and explained in more detail. Storage space was identified on the drawing. Cost estimate ranges were provided on the drawings. After presentation to the City Council, staff was directed to continue doing further design and development study. Mr. Dickinson showed pictures of the proposed cold storage building on the public works site along with a drawing showing the public works expansion plan. Veterans Memorial Blvd. is planned to ran from Nightingale to Hanson Blvd. The public works expansion would be done in phases. A handout was provided showing the plan for the multi-purpose arena and what activities would take place when and when ice would be present and when turf would be present. Mr, Dickinson requested the Commission provide comments about the use of the multi- purpose arena in place of the Future Community Play Field Area. Regular Andover Park & Recreation Commission Meeting Minutes —July 19, 2018 Page 5 ® Vice Chair Lindahl asked if the monies received from users of the arena would pay for operation costs rather than the cost of construction and Mr. Dickinson stated operations should be covered with construction likely would be levy supported. The agreement with the National Sports Center for ice is valid until January 2026. in 2012 there was an artificial turf task force and their recommendation was delayed with the addition of the Pine Hills North fields. The additional study will research estimated number of users each month. The primary users of the fieldhouse space are volleyball players. Vice Chair Lindahl stated he is concerned with limited use during the summer months when most activities are outdoors. Commissioner Perra stated it will cost more to maintain an indoor field and Mr. Dickinson stated the primary cost during the summer would just be lighting. There would be a de- humidification system rather than air conditioning in the multi-purpose field. Commissioner Perra stated she has a concern with using park dedication money before it is actually in hand. Vice Chair Lindahl stated the Commission is behind in maintaining the outdoor parks and fields. Mr. Dickinson stated the multi -use arena would likely be fee for service. Commissioner Widmyer asked if there will be any commitments for use prior to construction. Mr. Dickinson stated there is a commitment from Hockey for funding and hours on the ice rink. Staff needs to reach out to the other associations to see if they can © make a commitment. Vice Chair Lindahl stated he would prefer to have the entire Commission present and a closer look at the park fund finances. Mr. Haas stated this will most likely be discussed at the Joint Meeting with the City Council in August. Vice Chair Lindahl asked if the Park Commission would be required to give a portion of park dedication going forward. Commissioner Perra stated she feels it is worth looking at for discussion. Mr. Dickinson stated he is a big supporter of the larger regional city parks rather than the mini parks or neighborhood parks. Mr. Dickinson stated the proposed community center expansion is intended to meet the needs of today and for the future. Mr. Haas stated this item will be added to the August Park and Recreation Commission Meeting agenda. Motion by Pena, seconded by Widmyer, to table further discussion until the August 16, 2018 Park Commission Meeting. Motion carried on a 4 -ayes, 0 -nays, 3 -absent vote. CONSIDER REQUEST FROM ANDOVER ATSLETICASSOCIATIONISUNSIIINE PAR% B UILDING MODIFICATIONS Mr. Haas mentioned the Park and Recreation Commission is requested to continue discussing the request from the Andover Athletic Association (AAA) to consider modifications at Sunshine Park building for additional storage space. u Regular Andover Park & Recreation Commission Meeting Minutes —July 19, 2018 Page 6 flMr. Jason Strasser, AAA, provided additional information and costs of the items that will need to be done. Staff is supportive of the project, but it will be up to the Commission to determine if they would like to provide storage space available within Sunshine Park building and who will be responsible for the costs and/or the improvements. If there is support for the improvements, the Commission should make a motion/recommendation to the City Council for their consideration. Mr. Strasser provided more detail on the cost for the project total of $7250. He has spoken with the other associations and there will be a joint -venture project. This is a replacement for the POD. AAA mentioned this newly created space would provide sufficient storage for the associations. Public Works may be able to do some of the work. Staff recommends that AAA be responsible for all improvements that are being proposed with the understanding that the City will be responsible for the permit fees (funded by park dedication funds since this is a new improvement) that are required to construct the storage space. Mr. Haas stated that something will need to be done with the POD once the new storage area is completed. Motion by Perra, seconded by Marinello, to recommend the City Council allow modifications at Sunshine Park building meeting room for additional storage space not to exceed the City's contribution of $3750 with funds coming out of miscellaneous funds. Motion carried on a 4 -ayes, 0 -nays, 3 -absent vote. a CONSIDER REQUEST FROM NOR THMETR0SOCCER ASSOCL4TION FOR A STORAGE SHED/PINE HILLS NORTH FACILITY Mr. Haas mentioned the Commission is requested to consider a request from North Metro Soccer Association (NMSA) to consider allowing a shed to be constructed at Pine Hills North Facility. A picture of the shed NMSA would like to purchase and install at Pirie Hills North was provided to the Commission. The shed would have to be donated to the City and NMSA would need to enter into a lease agreement to be able to use the shed for storage of their equipment. The 10 x 10 -foot shed would be placed on a concrete slab and with the understanding that NMSA would buy the shed and hire a contractor to install the concrete slab. If approved staff would meet with NMSA to identify the location of where the shed would be placed. If another building were to be built the shed may need to be repainted to match that building in the future. Maintenance would be the City's responsibility. Vice Chair Lindahl stated he is concerned that Pine Hills North area has experienced some vandalism recently. Motion by Widmyer, seconded by Perra, to allow a shed to be placed and donated at Pine Hills North Facility and require NMSA to enter into a lease agreement for use of the shed for storage, and donation of the shed to the City. Motion carried on a 4 -ayes, 0 -nays, 3 - absent vote. LTJ P19 S Regular Andover Park & Recreation Commission Meeting Minutes — July 19, 2018 Page 7 CONSIDER ANOKA COUNTYDRAFT PARES SYSTEMPLAN Mr. Baas reviewed with the Commission the Anoka County Parks Department Parks System Plan that is being done as part of the 2040 Comprehensive Plan update similar to what all other Anoka County Cities are doing as part of their Comprehensive Plan. The plan had been distributed to the Park and Recreation Commission by staff a couple times over the last 2 months. The Commission is requested to review the Anoka County Draft Parks System Plan and provide comments. There were no comments from the Commission. Staff mentioned to the Commission that they will notify the County that there are no comments regarding the plan. ANOKA COUNTYSHERIFF'S DEPARTMENT 2ND Q UAR TERL Y REPOR T The list of reports generated by the Anoka County Sheriff's Office regarding City Park activity for the 2' quarter was distributed for Commission review. PARK DEDICATION IMPROVEMENT FUND 2ND QUARTERLY REPORT/FINANCE DEPARTMENT The Project Commitment Listing Report, Balance Sheet, and Revenue and Expenditure Reports for the Park Improvement Fund as of June 30, 2018 were provided for Commission review. CONSIDER REVISED DRAFT 2019-2023 PARKS CAPITAL IMPROVEMENT PLAN Mr. Haas noted the City has been notified by the MNDNR about receiving an Outdoor Recreation Grant for the construction of a new trail along the west side of Kelsey Round Lake Park, the CIP needs to be revised to include this improvement. A final draft of the 2019-2023 Park CIP for review. This is for a trail within a park. Motion by Widmyer, seconded by Perm, to recommend the City Council approve the final draft 2019 — 2023 CIP. Motion carried on a 4 -ayes, 0 -nays, 3 -absent vote. UPDATE ON JOINT MEETING WITH CITY COUNCIL The joint meeting with the City Council has been scheduled on Tuesday, August 28, 2018 at 6:00 p.m. The following items are on the agenda to be discussed: • Update of the Trails CIP • Update of the 2019-2023 CIP for Parks • Update on the 2019-2023 CIP for Playground Equipment Replacement • Discuss Zones A -D Parks and the Priorities 0 Update on Association Storage Needs P20 P21 Regular Andover Park & Recreation Commission Meeting Minutes —July 19, 2018 Page 8 tui • Discuss Fee for Use of Fields by Groups/Organizations/Associations OUTSTANDING ITEMS/MAINTENANCE UPDATE Commissioner Butler had submitted a written Community Center Task Force update which was distributed to the Commission. Mr. Haas reviewed outstanding items including Completed Projects, On -Going Projects, On -Hold Projects, and Other Items of Interest. Mr. Haas also provided the weekly parks maintenance update. CHAIR'SREPORT Commissioner Widmyer noted there were a lot of people at the Andover Fun Fest and he enjoyed sitting at the table speaking with the residents. Commissioner Marinello stated the comment box was a hit. Commissioner Perra stated she enjoyed being at Fun Fest. Vice Chair Lindahl had no report. © ADJOURNMENT OF REGULAR MEETING Motion by Marinello, seconded by Widmyer, to adjourn the regular meeting at 8:50 p.m. Motion carried on a 4 -ayes, 0 -nays, 3 -absent vote. The Work Session Meeting of the Andover Park and Recreation Commission was called to order by Vice Chair Lindahl on July 19, 2018, 9:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Vice Chair Jim Lindahl Commissioners Angela Marinello, Dawn Perra and Jake Widmyer. Commissioners Absent: Chair Shane Stenzel, Commissioners Ted Butler and Mark Miskowiec. Also Present: Assistant Public Works Director, Todd Haas Between the regular meeting and the workshop session meeting and into the work session Eagle Scout Candidate Kaleb Carson presented to the Commission his plan for his project. He would like to construct 2-3 mini -libraries to place in parks. He had suggestions for park locations for the mini -libraries. The Commission also made some suggestion. Mr. Carson has spoken with City Staff and was told the City would help with the installation of the Regular Andover Park & Recreation Commission Meeting Minutes—July 19, 2018 Page 9 mini -libraries. He is requesting financial support from the Commission to help pay for the materials for the project. The estimated cost for the mini -libraries materials is $600-$750. Motion by Marinello, seconded by Widmyer, to approve a donation to the project for $200 upon receipt of the bill of materials and purchase receipt. Motion carried on a 4 -ayes, 0 - nays, 3 -absent vote. DISCUSS FEE FOR USE OF FIELDS Mr. Haas provided an update on his research on what fees (if any) were charged by other Cities to associations for use of fields. • City of Blaine — Blaine charges a $10 per participant per season athletic facility usage fee for Blaine Youth Athletic Associations. • City of Coon Rapids — The Associations pay $25 per field for tournaments but nothing else. Their staff is going to propose a per participant fee this fall as they are unable to keep up with demands. • City of Ramsey — The Associations pay a weekly maintenance fee depending on the type and size of field it is. • City of Anoka— Does not charge a fee for youth unless they want the fields chalked or painted or want to use lights for certain fields. • City of Oak Grove — Per website and conversation with their staff there is no fee V for use of the fields. • City of St. Francis — The Associations pay a weekly maintenance fee depending on the type of field it is. • City of Maple Grove —They do not charge a fee to youth organizations for fields. • City of Roseville — They do not charge a fee, but they do for tournaments. • City of Champlin — Champlin charges a $18 per resident participation per season for an athletic facility usage fee and $43 per non-resident participation per season. Commissioner Widmyer asked if user fees are paid for use of the community center and Mr. Haas stated fees are paid but it is administered by the YMCA or Community Center staff. Commissioner Marinello suggested charging non -Andover players more than Andover players. Chair Lindahl stated he doesn't have a problem with charging fees but the fees should be identified as being used for maintenance. Commissioner Widmyer stated it might be better to start with charging non-resident fees. Mr. Haas will bring this item back to the August 16th Commission meeting for further /� discussion. .Regular Andover Park &.Recreation Commission Meeting Minutes —July 19, 2018 Page 10 ADJOURNMENT OF WORK SESSION MEETING Motion by Widmyer, seconded by Marinello, to adjourn the work session meeting at 9:15 p.m. Motion carried on a 4 -ayes, 0 -nays, 3 -absent vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary TimeSaver Off Site Secretarial, Inc. \J H P23 P24 ANLf) Y O F6 ^ � 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission: FROM: Jim Dickinson, City Administrator SUBJECT: 9. Discuss 2018 Park Dedication Study/Future Community Play Field Area DATE: July 19, 2018 INTRODUCTION The Park and Recreation Commission is requested to discuss the Future Community Play Field Area that has been identified in the 2018 Park Dedication Study. DISCUSSION The 2018 Park Dedication Study identifies a Future Community Play Field Area. The Future Community Play Field Area is identified on Page 18 of the attached excerpt from the Existing and Future Park Facilities Chart as "Future Facilities" and specifically identifies $2,000,000 as the estimated cost for that item. The City has been working with an architect (292 Design Group) over the past six months on programming, schematic design and project budget development for a potential expansion of the Andover/YMCA Community Center. Although the selection of improvements has yet to be finalized, there is discussion by the City Council and City Staff about financing the various improvements and what financing options are available to help fund the various improvements. One of the options identified is to utilize park dedication funds. The City Council (based on discussion at a June 26, 2018 City Council workshop) would like the Park and Recreation Commission to weigh in on determining if there is merit in allocating some of the funds towards potential multi -use building improvements being considered for the Andover/YMCA Community Center expansion. Some of the improvements the City Council is considering for a potential expansion would provide for activities generally provided for in a community play field. Specifically, a multi-purpose arena would provide a second indoor ice sheet (3-4 months/yr.) and then is proposed to have artificial turf and be available for other activities such as soccer, baseball, softball, lacrosse and other appropriate activities. The City Administrator will be at the meeting to update the Commission on where the City Council is in the process of determining components of a potential expansion of the Andover/YMCA Community Center and discuss the merits using park dedication funding as a possible funding source. P25 ACTION REQUESTED The Park and Recreation Commission is requested to receive an update and then discuss the 2018 Park Dedication Study, in particular, the Future Community Play Field Area identified in the study. My submitted, Park Dedication Study Page 18 of the Existing and Future Park Facilities Chart MEMORANDUM TO: Mayor and City Council Members Cc: Park and Recreation Commission Jim Dickinson, City Ad ministrator/Finance Director David D. Berkowitz, City Engineer/Director of Public Works FROM: Todd J. Haas, Assistant Public Works Director/Parks Coordinator DATE: January 16, 2018 RE: 2018 Andover Park Dedication Study (Final) INTRODUCTION The purpose of this report is to provide the basis for an update to the park dedication fee. A significant portion of the report remains unchanged from the original study done in 2002, and last updated in 2011. The biggest change is the update on the amount of improvements that have been completed the past 6 years since the study was last updated in 2011. The recommended 2018 park dedication fee will be based on these new calculations. The City authorized a park dedication study to be conducted by Northwest Associated Consultants, Inc. back in 2002 to review city regulations and dedication requirements to determine if current practices were adequately provided for existing and future anticipated park demands. This update to the original report and to the 2011 updated study will summarize the objectives of the current Park Plan chapter of the Comprehensive Plan and provide updated inventory information to establish a base line for future dedication needs. Factors including property valuation, service area needs, facility cost analysis, future development and implementation strategies will be reviewed. Recommendations will be set forth establishing mechanisms for the City to provide park facilities in a manner that meets Comprehensive Plan goals, establishes a relationship between park need and development impact and that will build out the system in an equitable manner consistent with Minnesota Statutes and case law. This study excludes analysis of the community regional trail system. ISSUES ! ANALYSIS The City's existing park system has been developed based upon the current Comprehensive Plan (which describes land use, transportation, parks and community goals and objectives as well as demographic projections to the year 2040). Andover has been successful in acquiring land during the subdivision process to provide neighborhood and mini parks throughout the community. Athletic fields and other recreation improvements have been provided based upon a combination of City, school district and regional park facilities. The City is in a good position with respect to its park and recreation system in that the variety, location, number and facilities provided by the system meet the national guidelines. The existing Parks and Open Space Chapter of H: ENGI NEERI NG/PARKS/2018PARKSTUDY.doc 1 P26 P27 the Comprehensive Plan utilized both Metropolitan Council and National Recreation and Parks Association' Guidelines to develop the park system standards identified in the Comprehensive Plan. The current City park system meets the national standards (based upon the number of acres of park land provided per 1,000 population), identified by the existing Comprehensive Plan. The City has provided parks throughout the community which allow residents good access to the system and there area variety of recreational facilities to choose from including natural areas, linear parks, playgrounds and athletic facilities. Andover has also done a good job of mapping and maintaining an inventory of its park facilities and providing clear guidance through the Capital Improvement Project (CIP) process for implementation of future facilities. The purpose of this update to the original park dedication study is to update the cost or value of the Andover ultimate park system and distribute the costs of developing this system equitably to the current and future households and land uses that benefit from the City's park system. The following points summarize the key issues that will affect the City's park systern: 1. The Metropolitan Council's build out population forecasted for Andover for both urban and rural areas of the City is anticipated 41,900 in 2040 and 15,400 households. Once the Rural Reserve Area population and household numbers have been identified, the park system will be determined at that time along with the gross land area and the number of acres that is considered buildable. When that occurs a separate Park Dedication Study will be required for this area. 2. The community has done a good job of acquiring land for park and recreation purposes and providing equipment/facilities to serve the recreation needs of the City. The location and type of parks within the existing system meet the national standards (suggested by the National Recreation and Park Association), based upon the current population of 32,335 residents (2016 Metropolitan Council estimate). 3. Based upon a staff review of the existing land areas which have been acquired or dedicated to the City over time, staff has identified about 61 acres (Meadowood South, HartFel's, Dehn's, Cedar Crest Estates, Creekridge, Birch Ridge, White Oaks, Valley View, Redwood, Landlocked, River Trails, and Cedar Crest) or about 9% of the current total parkland that may never be developed due to topography constraints such as steep slopes, wetlands and/or lakes. 4. The existing park system is predominantly comprised of smaller mini and neighborhood parks which are located throughout the community. Staff has indicated that the number and proximity of smaller parks are expensive to maintain and as such, the City may choose to limit further acquisition of small ' National Recreation and Parks Association (NRPA) guidelines were utilized to analyze the park system by park type and the number of acres of parkland per 1,000 population because these guidelines were utilized in the 1999 Park Chapter of the Comprehensive Plan. The NRPA is a professional association that provides accreditation programs for universities and advises national lawmakers on policy matters, programs and legislation related to public parks and recreation. H: ENGINEERINGIPARKS/2018PARKSTUDY.doc 2 park sites within the community in favor of larger neighborhood parks or community playfield. 5: The 2010 U.S. Census indicates that over 57.8% of the City's population is comprised of young residents between the ages of 5 to 44 years of age, About 14.3% of the population is comprised of children under 10 years old. The Census figures indicate that the community has a large population of young active residents who typically generate park and recreation demands on the community. Considering the large number of children, teens and young adults, it is anticipated that park and recreation use will be strong for the foreseeable future. The 2020 U.S. Census will begin their analysis in 2018. 6. As the community develops and land within the Metropolitan Urban Service Area (MUSA) decline, future growth will occur in the rural service area and the density of development will ultimately decline. While the need for parks will continue to be strong, the financial resources that will be dedicated to the park system are expected to decline. The anticipated decreased density of development in the rural areas will result in a decline in the amount of park dedication fees that will be collected over the long-term. The land supply within the MUSA is limited and the cost of land for park acquisition could be higher than it currently is at some point in the future. 7. The current City park system as calculated by staff contains a total of about 631 acres of parkland, which is divided into 69 separate park facilities, (including Andover Station North Ball Field Facility and City Hall Outdoor Hockey Rink Complex). The total value of the park system based upon full build out (including existing and future planned facilities, land costs and 30% design/administration costs) approximates $49,272,277. The existing park system (including land costs and 30% design/administration costs) is valued at $13,477,067 with approximately $16,625,336 (including future land purchases and 30% design/administration costs) of future improvements to be constructed to complete the 2040 Comprehensive Plan park system. 8. The planned park system (based upon the 2040 Comprehensive Plan), is about 66% (see Table 6) developed at this time and has been paid for by existing development (through taxes, Community Development Block Grants, other grants and park dedication fees, donations, etc.). As the City is currently about 67% developed (10,391 households based upon the 2016 Metropolitan Council's estimate out of the potential 15,400 projected 2040. build out households), existing development has already paid for over 66% of the total planned system. Future development should be responsible to pay for the remaining 34% ($16,625,336) plus a percentage of the existing system (including some facility upgrades), in order to provide for their proportionate share of the total system costs. PARK COMPREHENSIVE PLAN The City of Andover Comprehensive Plan including the Parks and Open Space Chapter sets forth goals and objectives for the park system. The objectives of the plan are to: H:ENGINEERING/PARKS/201 BPARKSTUOY.doc 3 1. Provide areas that meet present park needs and plan for future needs of the City. 2. Maintain, upgrade and expand community recreational facilities and trail systems to serve all residents of the City. 3. Promote, protect, preserve and enhance the City's rural and open space and amenities. The City of Andover contains 69 parks (including Andover Station North Ball Field Facility and City Hall Outdoor Hockey Rink Complex), ranging in size from under 1 acre to over 152 acres (Kelsey Round Lake Park). Anoka County operates only one Regional Park within the corporate limits of Andover. Anoka County also operates Rum River Central Regional Park that abuts the City along the Rum River near the northwest end of the City. Exhibit A (Park Service Area Map) indicates the location of all of the existing parks and developable planned future parks within the City. The park system contains land areas that are designed to meet varying recreational needs of residents. The parks are classified according to factors including size, use, service area, location and site improvements. These classification systems for local and regional facilities as identified by the Metropolitan Council 2040 Regional Parks Policy plan are as follows: Mini Park. This type of park is intended to provide specialized facilities (facilities include improvements such as playground and fitness equipment) that serve a concentrated or limited population or specific group such as tots or senior citizens. Mini parks are typically located within neighborhoods and serve people living within less than % mile of the Park and have an area of 1 acre or less. Note: For the purpose of this study, some parks that exceed 1 acre have been identified as a mini park since the park cannot be developed any more than a specialized facility. Neighborhood Park. This type of facility is intended to provide areas for intense recreational activities such as field games, courts, apparatus areas, skating, etc. The majority of the City parks fall into this classification. The service areas range from'/ to mile and this type of facility is generally intended to serve a population of 4,000 to 5,000 people. Park sizes for existing Neighborhood Parks within the City range from 1 acre to almost 25 acres. Note: For the purpose of this study, parks that have specialized facilities and 1 field or court have been identified as a neighborhood park. Linear Park. This type of facility is typically developed for one or more varying modes of recreational travel such as hiking, biking, skiing, canoeing etc. There is currently only one Linear Park within the City (Coon Creek Park). The park contains bituminous trails (Tom Anderson Trail) that follows Coon Creek between Hanson Blvd. NW and the Burlington Northern Railroad. Non -motorized uses including biking, hiking, roller blading and cross-country skiing are permitted in the park. Coon Creek Park contains 44 acres of land. H:ENGINEERINGIPARKS/2018PARKSTUDY.d oc 4 P29 Special Use Park, Special Use Parks are generally areas established to provide specialized or single purpose recreational activities such as golf course, nature center, marina, zoo, display gardens etc. The Crooked Lake Boat Landings and Round Lake are designated as Special Use Parks. Crooked Lake Boat landing has a picnic shelter and boat ramp. Round Lake contains only a boat ramp. Undeveloped Parks. The City has a number of Undeveloped Parks where land has been dedicated or acquired but facilities have not yet been installed or may not have the ability to be installed. The Undeveloped Park areas range from less than 1 acre to over 10 acres in size. Many of the areas contain wetlands and are unsuitable for active plan and/or recreational equipment. Larger areas may be suitable for future trail development. Community Playfr'eldss. These types of parks or facilities are areas for intense recreational facilities such as athletic fields, hockey rinks, skate parks, courts and swimming pools and are in close proximity to secondary schools and other public facilities. These parks serve 3 to 5 neighborhoods or one community. Hawk Ridge Park, Timber Trails Park, Fox Meadows Park, Sunshine Park, Prairie Knoll Park, Shadowbrook East Park, Eveland Fields, Andover Station North Ball Field Facility, Pine Hills North Facility and City Campus Outdoor Hockey Complex would be considered in this category as both are active use parks with recreational facilities designed for league play in baseball, softball, soccer, lacrosse, football and hockey. Note: For the purpose of this study, if a park has at least 2 or more athletic fields and/or rinks, the park has been classified into this category. Community Parks, Community Parks are generally intended to provide areas of natural or ornamental quality for outdoor recreation activities including walking, picnicking. These types of parks could also have some fields and court games. They serve the City as a whole and typically include between 25 to 100 acres of land. Currently one park is designed for community park use which is Kelsey Round Lake Park. This park is designated as a Community Park since it is a passive use park that has extensive natural areas that also contains bituminous, gravel and wood chip nature trails. Regional Parks. Currently there are only two Regional Parks and one Park Conservation Area within or adjacent to Andover and are operated by Anoka County. About half of Bunker Hills Regional Park is located within the corporate limits in the southeast part of Andover and extends into the adjacent cities of Blaine, Coon Rapids and Ham Lake. The Rum River Central Regional Park abuts the City along the Rum River east of County Road 7 and the north side of the Rum River in the City of Ramsey. The Cedar Creek Conservation Area is located just to the west of Aztec Street NW with access from 181St Avenue NW (located on the Andover side of the Rum River across from Rum River Central Park). This Conservation Area is located in both the Cities of Oak Grove and Andover. The portion located in Andover is approximately 93 acres in size. Bunker Hills Regional Park includes numerous recreation facilities such as picnic areas, playgrounds, camping, swimming, walking/biking/hiking and cross-country skiing trails. Rum River Central Regional Park includes numerous recreation facilities such as H:ENGINEERING/PARKS/2018PARKSTUDY.doc 1.1 P30 picnic areas, playgrounds, camping, canoeing, walking/biking/hiking and cross-country skiing trails. Trails. The City has developed a comprehensive regional trail system for the community. This plan is included with the City of Andover's Transportation Plan. The study does however contains interior trail access for the individual parks (where necessary), which is needed to comply with the Americans with Disabilities Act (ADA) requirements. Open Space. The Comprehensive Plan identifies open space as a part of the overall park system. Open space is defined as areas set aside for the preservation of natural open spaces to counteract the effects of urban congestion and monotony. Many new citizens cite Andover's natural amenities as a reason for moving into the City. As such, an objective of the Comprehensive Plan is to protect, preserve and enhance the open space character of the City. Currently there are four properties that are identified as Open Space (Martin Meadows Preserve, Dalske Woodlands Preserve, Maple View Preserve and Northwood's Preserve). Note: For the purpose of this study, these four preserves are not included in the determination of the park dedication fee and are funded through the City General Fund and through grants. Scenic Parks. Within the existing park system, there are twelve parks totaling 61.55 acres, currently shown on Exhibit C (Andover Park Facilities Chart) and illustrated on Exhibit B (Andover Park Map) that will not likely be developed due to the fact that the land dedication consists primarily of wetlands, lakes, or steep slopes and there is insufficient upland area to develop an active park. These scenic park lands generally fills the classification of Mini and Neighborhood Parks. The specific parks and acreage are identified in Table 1. TABLE 1 SCENIC PARKS PARK NAME PARKS MAP NUMBER I.D. PARK CLASSIFICATION EXISTING ACRES Mini Parks Meadow Wood South 38C UM 0.45 Hartfield's 68D UM 1.47 Dehn's 32C UM 2.23 Cedar Crest Estates 2A UM 0.88 Creekrid a 30C UM 2.76 Subtotal Mini Parks Acreage 7.79 Neighborhood Parks Birch Ride 19B UN 13.99 White Oaks 13A UN 9.30 Valley View 12A UN 8.74 Landlocked 72D UN 2.25 River Trails 43C UN 11.41 Redwood Park 79D UN 5.59 H:ENGINEERING/PARKS/2018PAR KSTUDY.doc 0 P31 P32 Cedar Crest 1A UN 2.48 Subtotal Neighborhood Park Acreage 53.76 Total Scenic Park Acreage 61.55 In addition to the stated park system objectives, the Comprehensive Plan also provides recommendations for park system acreage to accommodate community growth through 2040. Table 2 compares the Comprehensive Plan acreage recommended with the existing park system to illustrate where the City stands in relationship to its build out park system. TABLE 2 PARK TYPE NRPA EXISTING PARK EXISTING SURPLUS/ RECOMMENDED ACREAGE PARK DEFICIT** ACRES * * GROSS ACRES ACREAGE NET AS DETERMINED BUILDABLE* BY STAFF Mini 15.92 55.31 47.52 +31.60 Neighborhood 125.92 162.46 108.70 -17.27 Community 272.35 164.64 164.64 -107.71 Park Community 94.27 188.11 188.11 +93.84 Pla /elds TOTAL 1 508.46 570.52 508.97 +0.51 Note: There is additional park land (Crooked Lake and Round Lake Boat Landings which are considered Special Use Parks and Coon Creek Parkfrom Anderson Trail along with Shadowbrook West Park Trail which is considered Linear Parks) are not included in Table 2 for a total of 60.49 acres. * These figures represent adjusted acres subtracting out scenic park acreages from Table 1. ** Surplus/Deficit represents Comprehensive Plan acreage recommendations minus existing park acreage net buildable. *** Based on ultimate population build out of 41,900 (does not include the Rural Reserve Area) City staff indicated that although the existing parkland consists of a multitude of smaller mini and neighborhood parks, the City may not continue acquisition of similar land in the future due to the high cost of maintenance associated with the dispersed locations of these parks within the community. The system is adequate to provide for lands within the projected MUSA boundary. The bulk of the land outside of the ultimate MUSA are planned to develop with 2.5 -acre residential lots. The acreage lots provide land area for private recreation purposes that is larger than that typically dedicated for mini parks (1 acres or less). As such, the City may choose to add additional property to some of the mini park areas or look to acquire neighborhood parks in the future. Table 2 and Exhibit A (Park Service Area Map) illustrates that as the City grows within the 2040 MUSA, the current neighborhood parks system provide sufficient acreage and distribution to accomplish the Comprehensive Plan recommendations. Additional community parks or community playfields must yet be acquired and developed. ANDOVER PARK ACREAGE COMPARISON WITH NATIONAL STANDARDS The existing park system was further analyzed in terms of the service area per 1,000 population guidelines established by the National Recreation and Park Association R ENGI NEERING/PARKS12018PARKSTUDY.doc (NRPA). The 2016 Metropolitan Council's population figure of 32,335 was used to evaluate the park system acreage. The following Table 3 indicates there are sufficient mini parks, neighborhood parks and community playfield areas. The city is short of community parks. It should be noted that even though Table 3 is deficient in community parks, Bunker Hills Park located in the southeast corner does make up for some of the acreage to satisfy NRPA suggested acres. It also should be noted that the park acreages listed in the "Existing Park Acres" column in Table 3 represent the number of acres of park owned by the City and net park acres that will or do have facilities. However, even when the existing scenic acres are deleted, the existing park system for mini parks, neighborhood parks and community playfields meet or exceeds the park acres suggested by the National Recreation and Park Association Guidelines. TABLE 3 PARK TYPE SERVICE AREA' NRPA STANDARD2 EXISTING PARK ACRES NRPA SUGGESTED ACRES3 GROSS BUILDABLE Mini Park Y4 Mile .38 ac/1000 55.31 47.52 12.3 Neighborhood Park %- V2 Mile 3 ac/1000 162.46 108.70 97 Cm munity Park 2 Mile 6.5 ac/1000 164.64 164.64 210.2 Communit Pla field 2 Mile 2.25 ac/1000 188.11 188.11 72.8 Total Acres 570.52 508.97 392.3 1 Metropolitan Council Guideline (Park Facility Service Area) 2 National Recreation and Park Association Guidelines (Acres of Park per 1,000 Population) 3 National Recreation and Park Association Guidelines (Based upon 2016 Metropolitan Council's estimate of 32,335). COMMUNITY GROWTH The City's existing and future population and household growth will be compared to City park system value estimates to provide a proportionate park dedication fee. The Andover 2040 Comprehensive Plan forecasts a 2040 population of approximately 41,900 people in 15,400 households. This anticipated future development is in both the 2040 MUSA and the City's rural residential areas. Andover's 2016 Metropolitan Council's household count of 10,391 represent approximately 67% of the City's 2040 population forecast. As a requirement of Metropolitan Council approval of Andover's 2040 Comprehensive Plan, the City will be evaluating a Rural Reserve Area Study that identified a Rural Reserve Area for potential future urban growth beyond the current 2040 MUSA. For the purpose of the Park Dedication Study the Rural Reserve Area is not included here within and will stand on its own if and when the Rural Reserve Area is ready for development. H:ENGINEERING/PARKS/2018PARKSTUDY.doc 7 P33 P34 Table 4 illustrates the population and household estimates of the City based upon 2000 and the 2010 U.S. Census data along with the 2016 Metropolitan Council's estimate and 2040 Metropolitan Council's estimate for population and household projections cited in the Comprehensive Plan. The projections for the Rural Reserve Area population and households will be determined at a later date. TABLE 4 ANDOVER POPULATION AND HOUSEHOLD ESTIMATES This update to the park dedication study will rely on the following demographic statistics. The City will have a 2040 population of 41,900 people and a 2040 household count of 15,400 according to the City's Comprehensive Plan. RESIDENTIAL PARK DEDICATION ANALYSIS Exhibit C (Andover - Park Facilities Chart) identifies the park sites pursuant to the City Parks Map. The name and address of each park including existing and future acres,. facilities and values are also identified. City Staff provided the list of facilities and corresponding cost estimates. The park system analysis included a land use review to determine the service areas for the existing parks and to identify the proportion of existing and future development that will impact the system. As stated earlier, the current park areas are spread throughout the community and are relatively evenly distributed. Many of the existing parks are located in areas of the community where future development will occur and as such, a proportion of the park infrastructure should be paid for by new development. In fully developed areas in the southern part of the City, improvements to existing parks should be and have been paid for by current development within the service area of the specific park facility. City Staff provided a list of existing and future planned park facilities, which was used to establish the value of the existing park system and to identify costs reasonably expected to complete the future park system based upon full build out contemplated by the 2040 Comprehensive Plan. It should be noted that the information contained herein market conditions fluctuate. See Exhibit D (City of Andover 2018 Existing, Future Park Facilities and Replacement Items Chart) for reference. Based on the estimated value of the complete 2040 park system, Table 6 illustrates that the park system is 66% developed and has been paid for by existing development through taxes, park dedication donations, grants etc. Future development will benefit from the infrastructure that is currently in place and as such, should also be responsible to pay a proportionate H:ENGINEERING(PARKS/2018PARKSTUDY.do In POPULATION HOUSEHOLDS " 2000 Census 26,588 8,205 2010 Census 30,598 9 811 2016 -Metropolitan Council's Estimate 32,335 10,391 2040 -Metropolitan Council's Estimate 41,900 15,400 Rural Reserve Area To be determined at a later date To be determined at a later date This update to the park dedication study will rely on the following demographic statistics. The City will have a 2040 population of 41,900 people and a 2040 household count of 15,400 according to the City's Comprehensive Plan. RESIDENTIAL PARK DEDICATION ANALYSIS Exhibit C (Andover - Park Facilities Chart) identifies the park sites pursuant to the City Parks Map. The name and address of each park including existing and future acres,. facilities and values are also identified. City Staff provided the list of facilities and corresponding cost estimates. The park system analysis included a land use review to determine the service areas for the existing parks and to identify the proportion of existing and future development that will impact the system. As stated earlier, the current park areas are spread throughout the community and are relatively evenly distributed. Many of the existing parks are located in areas of the community where future development will occur and as such, a proportion of the park infrastructure should be paid for by new development. In fully developed areas in the southern part of the City, improvements to existing parks should be and have been paid for by current development within the service area of the specific park facility. City Staff provided a list of existing and future planned park facilities, which was used to establish the value of the existing park system and to identify costs reasonably expected to complete the future park system based upon full build out contemplated by the 2040 Comprehensive Plan. It should be noted that the information contained herein market conditions fluctuate. See Exhibit D (City of Andover 2018 Existing, Future Park Facilities and Replacement Items Chart) for reference. Based on the estimated value of the complete 2040 park system, Table 6 illustrates that the park system is 66% developed and has been paid for by existing development through taxes, park dedication donations, grants etc. Future development will benefit from the infrastructure that is currently in place and as such, should also be responsible to pay a proportionate H:ENGINEERING(PARKS/2018PARKSTUDY.do In share for replacement of the existing system through general taxes, donations, grants, etc. A major component of the park system is land and to determine present land values for Andover. Recent sales indicated that the average value for land within the MUSA approximates $50,000 per acre and average land value in the rural service area approximates $14,600 per acre. The Anoka County Assessor's database was utilized to establish the land value for park areas that contain a large percentage of wetland or lakes (generally the 61.55 acres of parkland that staff believes will not be developed due to topographic or other constraints). Based on the National Recreation and Park Association (NRPA) Guidelines, the 2040 park system is sufficient in mini parks, neighborhood parks and community playfields. Based on the NRPA Guidelines it is recommended that 272 acres of Community Park and 94 acres of Community Playfield be available by 2040 as illustrated in Table 2. Based on the NRPA recommendations the City should consider adding 108 acres of Community Park to fulfill the NRPA recommendations. As noted earlier in the study, (see definition on Page 5) these types of parks can have some fields and court games. Table 6 illustrates the value of the planned park system based upon the current Comprehensive Plan which includes the additional Community Playfield (similar to the Sunshine Park). To calculate the values of the existing and future system, staff utilized the City of Andover Directory of Parks, City Capital Improvements Plan, and research of facility vendors as well as comparable improvements within the City. A list of the future facility acquisitions and values is attached as Exhibit D (City of Andover 2018 Existing, Future Park Facilities and Replacement Items Chart). TABLE 6 PARK SYSTEM ESTIMATED VALUE BASED ON EXHIBIT D NOT INCLUDING THE RURAL RESERVE AREA Total Park System Estimated Value of % of Estimated Value of % of Total Value (including Existing Park Facilities Total Future Park Facilities Park land values and (including land values Park (including land values and System to 30% and 30% Design/Admin System 30% Design/Admin Fees) be Design/Admin Fees) Developed Fees $49,272,985 $32,647,649 66% $16,625,336 34% Park dedication is collected as conditions of subdivision approval. In this respect, the park land dedication fee is estimated on the basis of new housing units or households. Currently, the City has completed approximately 66% of its 2040 park system based on estimated value and future improvements. The actual household count from the 2016 Metropolitan Council's estimate and the future 2040 household count is approximately 67% developed (not including the Rural Reserve Area). This indicates that the current park system is on schedule in facilities for its current population. Future household growth should pay an equitable share in providing the City's ultimate park system (not including the Rural Reserve Area). H: ENGINEERI NG/PARKS/2018PARKSTU DY.doc 10 P35 To determine the equitable distribution of future park system value to residential units, the ultimate system value is divided by projected household counts. Table 7 represents park dedication fees based on the build out of the 2040 Andover park system. TABLE 7 ESTIMATED PARK VALUE AND DEDICATION FEE W/ 1 ADDITIONAL COMMUNITY BALLFIELD COMPLEXES Estimated Value of # Housing Units yet Park Dedication Fee Future Park Facilities to be built Per Unit 2040 $16,625,336 - 5009 = $3319 Note: The current 2018 park dedication fee per the City of Andover's zuld tee scnedule Is zb6ldu per unit Exhibit E provides a comparison of park land fees from other metropolitan communities. The suggested fee in Table 7 is comparable when compared with neighboring communities like Blaine. However, the fees are lower than some of the larger, fast- growing communities such as Brooklyn Park, Eden Prairie, and Plymouth. The current system and future planned improvements are consistent with the 2040 Comprehensive Plan Land Use Plan. It is fair to assume that the park system will likely continue to be upgraded in the future to maintain the user capacity of the system. The $3319 per unit charge should reasonably cover the costs for complete development of the system and carrying costs through system build out (not including the Rural Reserve Area). The charge of $3319 per residential unit is the level of funding that will need to be generated to provide for the planned park system for Andover, based upon implementation of the plan with the lands and facilities described in Exhibit D (City of Andover 2018 Existing, Future Park Facilities and Replacement Items Chart) which are based upon the Comprehensive Park Plan. The $3319 figure takes into account the park service areas (% of park need associated with new vs. existing development), existing and projected costs for the park system, design/administrative costs and future population/household projections and is therefore our best estimate of park need per unit. It is important to note that the City should continue re-evaluating the system value; current land values and system needs on a periodic basis and adjust the park dedication accordingly. City Staff suggests that park facilities costs be reviewed and updated annually based upon the Engineering News Record Cost Index. Park maintenance/replacement items and future improvements above and beyond those identified in Exhibit D should not be financed using park dedication funds. The operational and future replacement costs must be budgeted within the Citys general funds with costs shared by all community residents. H:ENGINEERI NG/PARKS/2018PARKSTU DY.doc 11 P36 COMMERCIAUINDUSTRIAL PARK DEDICATION ANALYSIS Minnesota Statutes and recent case law have identified that Cities must now be able to articulate and justify dedication requirements on a project -by -project basis. Cities have the burden of determining that the park dedication requirement is related to the park benefit that will be derived due to the development. Individualized determinations must be made for each project and the City has the responsibility to demonstrate that there is a reasonable relationship between the dedication requirement and the park needs generated by the development. As illustrated in Exhibit E, many metropolitan communities have a commercial/ industrial park land dedication. The general issue in establishing a commercial/ industrial park land fee is establishing a nexus between commercial and industrial use and the benefit they receive through the City's park system. In the case of Andover, City staff has indicated that the City has no commercial or industrial league programs, with the exception of a couple of local bar/restaurant sponsored tournaments that have occurred in the past. In this respect there is no empirical data that currently illustrates a direct There are discussions that suggest that there is intrinsic benefit to all land uses from a quality park system related to quality of life within a community. The issue at hand is to determine the proportionate need that commercial/industrial developments generate for the community park system. As City Staff have indicated that there is some tournament play use of athletic fields in the past, it is reasonable to state that commercial/industrial developments have some benefit from the City park system. It is likely that employees of local businesses use parks for lunch breaks, walking and/or recreating. The question is does the commercial development generate the same need on the park system as an equivalent residential development? The proportionate benefit is unknown for the City of Andover, due to the lack of information about the degree to which the commercial/industrial developments use the system. If the City desires to continue collection of commercial/industrial park dedication fees it is suggested to continue collecting a fee structure that approximates charges of other similarly situated communities. Table 8 illustrates commercial park dedication fees which are currently charged by other developing communities. COMMUNITY $ PER C11 ACRE (BASED ON 2016) Blaine $8704 flat fee Brooklyn Park $8000 flat fee Coon Rapids $5000 flat fee for Commerciall$4000 for Industrial Eden Prairie $11,500 flat fee Maple Grove $11,000 Ifiat fee Plymouth $8000 flat fee Shakopee $6930 flat fee Woodbury $6000 flat fee Andover $8849 or 10% of Market Value of Land whichever is less H:ENGINEERING/PARKS/2018PARKSTUDY.doc 12 P37 P38 The commercial/industrial park dedication fees should follow a calculation equated to residential development on the same property (if followed would increase the current fee of $9531 to $9957 (3 residential unit's X $3319) per acre or 10% of market value of the land (whichever is less). SUMMARY • Case law and Minnesota Statutes provide that dedication requirements can only be applied to facilities that will be impacted by the specific project. Future park dedication fees cannot be utilized to maintain existing park and trail systems in fully developed neighborhoods unless a correlation can be made between the new development and park use. However, park dedication fees cannot be used to replace equipment within City parks. • The current park system is on schedule in facilities for its current population. • In the event that the City extends the MUSA pursuant to the Rural Reserve Area on Exhibit A (Park Service Area Map), additional facilities and land will be needed to accommodate the projected future population. For the purpose of this study, the Rural Reserve Area is not included in the determination of the park dedication fee and will stand on its own if and when the Rural Reserve Area is ready for development. • A minimum of at least one additional Neighborhood Park (comparable to the current Sunshine Park) is recommended for the 15,400 households projected for 2040 (not including the Rural Reserve Area) to be located somewhere in Section 13, 23 and/or 24, Township 32, Range 24. • The total planned park system is estimated to cost $49,272,985 based upon the 2040 Comprehensive Plan, land values, current and projected facility costs. • While the Metropolitan Council's estimated household count represents 67% of its 2040 build out, the City has about 66% of its 2040 park system in place. The park system that is in place has been paid for by existing development through taxes, park dedication, donations, grants, etc. • As illustrated in Table 7 the City's residential park dedication fees will depend on the City Council's decision on future park improvements and community growth options. RECOMMENDATIONS 1. The current park system and plan is consistent with the Comprehensive Plan Land Use Plan and as such, the park dedication fee structure for new residential developments should be based upon the analysis provided for in Table 7. Based upon this analysis, a park dedication fee of approximately $3319 per residential unit and $9957 per acre or 10% of market value of the land (whichever is less) for commerciallindustrial developments should be instituted to cover build out cost of the City's planned park system and to develop one additional neighborhood park (location to be in the area of Sections 13, 23 and/or 24, Township 32, Range 24). A H:ENGINEERING/PARKS12018PARKSTU DY.doc 13 periodic review of land values and facility costs should be done every 5 years (next updated study would be done in 2020 once the U.S. Census has been completed or as directed by the City Council) to ensure that the park dedication fee remains current based upon market conditions. Staff recommends that the Engineering News Record Cost Index (ENR Cost Index) be utilized in other years as the source to annually update facility values to account for inflationary factors. 2. The City should continue incorporating park redevelopment infrastructure planning as part of the 5 -year Capital Improvements Plan. Minnesota Statutes specify that park dedication fees may not be used for maintenance purposes and therefore it is important for the City to continue to provide a separate budget fund for maintenance. However, any park improvements above those identified in Exhibit D will need to be financed outside of the park dedication funds. As the park system ages, there will be an increased need to retrofit existing facilities, as they will have aged beyond their useful life in the older parks. The City will need to continue to pay for replacement of the park system facilities in full developed neighborhoods or park service areas through the general fund or other sources that are available. 3. In the event that the City is contemplating park or facility improvement upgrades in the future that have not been identified in Exhibit D, the City should include these improvements in the Capital Improvement Plan and budget for such improvements out of park dedication fees or other sources that are available. 4. In the event that the City is contemplating park replacements in Exhibit D, the City Council shalt approve such replacements and budget for such replacements out of the City's general fund or other sources that are available. Attachments: Exhibit A: Park Service Area Map Exhibit B: Andover Parks Map Exhibit C: Andover— Park Facilities Chart Exhibit D: City of Andover 2018 Existing, Future Park Facilities, and Replacement Items Chart Exhibit E: Survey of Park Dedication Fees based on 2016 results HIEN G INEERINGIPARKS/2018 PARKSTUDY.ticc 14 P39 P40 Excerpt from page 18 - Existing and Future Facilities Chart FUTURE FACILITIES TOTAL PRICE Future Community Play Field Area $ 2,000,000.00 FUTURE EQUIPMENT TOTAL $ 2,000,000.00 Pt Lap] • F AJd02—ftR'& ItLNDOVEM r1rW 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 765-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting August 16, 2018 7:00 P.M. Meet at Andover City Hall 1. Call to Order 2. Oath of Office/Newly Appointed Commissioner 3. Resident Forum d' 4. Approval of Minutes (8/16/18) 5. Agenda Approval 6. Consider Mark Smith Sketch Plan/Park Dedication Requirements 7. Consider Estates of Cedar Ridge/Park Dedication Requirements 8. Consider Petersen Farms Preliminary Plat/Park Dedication Requirements Discuss 2018 Park Dedication Study/Future Community Play Field Area, Cont. 10. Update on Joint Meeting with City Council 11. Outstanding Items 12. 13. Chair's Report 14.Adjournment 7:16 P.M. Or Shortly Thereafter Workshop Session A. Discuss Fee for Use of Fields, Cont. B. Adjournment X F PARKAND RECREATION COMAHSSIONMEETING AUGUST l6, 20I8 MINUTES The Regular Bi -Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Lindahl on August 16, 2018 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Jim Lindahl, Commissioners Brian Beek, Ted Butler, Angela Marinello, Mark Miskowiec, Dawn Perra, and Jake Widmyer. Commissioners Absent: None Also Present: Assistant Public Works Director, Todd Haas OATH OF OFFICE/NEWLYAPPOINTED Chair Lindahl administered the Oath of Office for Mr. Brian Beck. He will be completing the term of Shane Stenzel which expires on December 31, 2018. RESIDENT FORUM Four Girl Scout representatives from Troop 11612 are working on their Bronze Award. They have selected to do a little library at Andover Station North and are donating the library to the City APPROVAL OF MINUTES Motion by Marinello, seconded by Perra, to approve the July 19, 2018 Park Commission minutes as presented. Motion carried on a 4 -ayes, 0 -nays, 0 -absent, and 3 -present (Beck, Butler, and Miskowiec) vote. AGENDA APPROVAL Motion by Perra, seconded by Marinello, to nominate Commissioner Butler as Vice Chair for the remainder of 2018. Motion carried on a 7-ayes,"0-nays, 0 -absent vote. Motion by Butler, seconded by Perra, to approve the agenda as presented. Motion carried on a 7 -ayes, 0 -nays, 0 -absent vote. P42 P43 Regular Andover Park & Recreation Commission Meeting Minutes —August 16, 2018 Page 2 ® CONSIDER MARK SMITH SKETCH PLANIPARKDEDICATION REQUIREMENTS Mr. Haas provided a sketch plan of the development. It will consist of nine urban residential lots with City sanitary sewer and water are being proposed on the north side of Andover Blvd NW just west of the Burlington Northern Santa Fe Railroad Tracks. The Park Comprehensive Plan does not identify additional park land for this area. Staff is recommending cash in lieu of land. Mr. Haas indicated the location of the property on a drawing. The plat was also provided for Commission review. The Preliminary Plat will come back to the Commission for confirmation. Commissioner Butler asked if there is a plan to connect this neighborhood to Oak Bluff neighborhood. Mr. Haas stated there will be a road connection to Xeon and streets will bring residents to the park which is approximately 1/3 of a mile distance. Mr. Haas stated Prairie Knoll Park is east of the project. Motion by Miskowiec, seconded by Marinello, to recommend cash in lieu of land for the proposed Mark Smith Sketch Plan. Motion carried on a 7 -ayes, 0 -nays, 0 -absent vote. CONSIDER ESTATE OF CEDAR BID GEIPARKDEDICATION REQ UIREMENTS Mr. Haas provided a copy of the preliminary plat for the Commission. Six lots are being proposed. The proposed preliminary plat is located on the west side of Hanson Blvd NW just north of 1611t Avenue NW near Dover Kennels. The Park and Recreation Commission did review the sketch plan on March 22, 2018. Based on the discussion from that meeting, the Commission had recommended cash in lieu of land. The location of the plat was described by Mr. Haas along with a map showing the location. The nearby parks were indicated. Commissioner Perra asked if there would be a trail along Hanson Blvd and noted she would like to see if on the plan. Mr. Haas stated there is a future plan for a trail along Hanson Blvd. Chair Lindahl asked if the easement along Hanson Blvd is sufficient for a trail and Mr. Haas stated it is. Commissioner Miskowiec asked about a trail south of 16111 Avenue NW and Hanson Blvd and Mr. Haas indicated the location existing trail on the drawing and noted it is in the Anoka County right -a -way. Motion by Widmyer, seconded by Miskowiec, to recommend cash in lieu of land for park dedication for Estates at Cedar Ridge. Motion carried on a 7 -ayes, 0 -nays, 0 -absent vote. CONSIDER PETERSEN FARMS PRELIMINARY PLATIPARK DEDICATION REQUIREMENTS Mr. Haas reviewed the preliminary plat for Phase I of Petersen Farms. Twenty-four lots are being proposed. The proposed preliminary plat is located in the northeast corner of the intersection of 7th Avenue NW and 15th Avenue NW. The sketch plan was previously 10 reviewed by the Commission on February 22, 2018. Based on the discussion during that meeting, the Commission was interested in a park generally central in the overall P44 Regular Andover Park & Recreation Commission Meeting Minutes—August 16, 2018 Page 3 ® development of the Petersen Farm along with a trail or sidewalk connection from Phase I to the fixture park. The Commission is requested to review and preliminary plat and determine if there is still interest in having a trail or sidewalk constructed from Phase 1 tc the location of the future park. Mr. Haas noted since this is an interior trail or sidewalk to the development, the developer is responsible for the cost to construct the trail or sidewalk. Mr. Haas stated the roadway has been adjusted to the east. Staff is recommending cash in lieu of land since the park dedication study that was done this past year indicates that the City is sufficient with mini -parks. Acceptance of additional park land is a concern from a Public Works perspective since these smaller parks are more expensive to maintain. Staff is not recommending any additional mini - parks. Mr. Jason Osberg, JD Andover Holdings, LLC. stated the lot sizes are from 1.5 to 3.9 acres varying in size. All lots have one acre of upland. There are 24 lots on 63 acres. Trees will be preserved, and they are working with the City on this. Martin Meadows Preserve is nearby, and they are attempting to make a trail connection from the project to Martin Meadows Preserve during Phase 1. They can come up to 20 feet away by constructing a trail and that issue will be discussed with the adjacent property owners about receiving easement for the trail. Mr. Osberg is adding much open space to the project. © Chair Lindahl asked what the projected home value will be and Mr. Osberg stated $500,000 - $750,000 including everything per the appraiser. Lot prices will be set after final grading and Council approval is completed. Commissioner Butler asked about the possibility of obtaining that extra 20 feet for the trail and Mr. Osberg stated he is hopeful and plans are to sit down with the property owners at a future date. Chair Lindahl commented that most likely the residents will be having their own playground structures in their yards. Commissioner Miskowiec asked if the park nearby Valley View Park is "trail worthy". Mr. Osberg stated he is not familiar with that park. Mr. Haas stated Valley View Park is pretty much an unbuildable park. The park is located in a flood plain. Mr. Haas noted a good possibility for the trail would be under the power lines. Mr. Osberg stated a trail would be a great amenity. Commissioner Miskowiec stated he Iikes the idea of access to Martin Meadows Preserve. Mr. Haas stated the utility company would need to be included in the decision to construct the trail. Mr. Haas stated the trail would not be part of Phase I or Il. Commissioner Miskowiec stated he would like to have some language added to provide for the trail. The trail is outside the plat for Phase I. Mr. Osberg stated it is unbuildable under the power lines. P45 Regular Andover Park &.Recreation Commission Meeting Minutes—August 16, 2018 Page 4 Motion by Lindahl, seconded by Miskowiec, to recommend cash in lieu of land for park dedication for Petersen Farms and request the developer work with the adjacent owner on the easement to see if it can be obtained for the trail to Martin Meadows Preserve. Motion carried on a 7 -ayes, 0 -nays, 0 -absent vote. DISCUSS2018PAREDEDICATIONSTUDY/FUTURE COMMUNITYPLAYFIELD AREA Mr. Haas provided the 2018 Andover Park Dedication Study dated January 16, 2018. Mr. Haas reviewed the City Campus Master Concept Plan. The plan prior to 2016 was also presented. $2M was set aside for a facility in that old plan. The City Council is requesting the Park and Recreation Commission to consider using some or all of the $2M funds that could be used towards the potential Community Center/YMCA expansion. Commissioner Butler stated he is in support of the expansion but also committed that the park system is maintained. There will not be a big ball complex in this area. The greenspace between the public works building and the Community Center would be flexible greenspace for a variety of uses. Commissioner Butler would support indoor park space for $1 M of those monies. The remaining monies should be used for future outdoor amenities. © Commissioner Miskowiec commented that any indoor activities would be fee based and inside activities would need to pay to play. Commissioner Butler stated there is a differential fee for Andover residents. Commissioner Miskowiec does not like spending the money on indoor activities that could be used for outdoor activities. Commissioner Perra asked how much the playground is going to cost. Commissioner Butler stated it could be $500,000. Commissioner Perra stated if the park monies were provided for indoor amenities she would like wording that if hockey should take over all the ice space they should take the responsibility for paying for it. Commissioner Butler does not want the added ice to be hockey only. The expansion would be a multi-purpose facility. Commissioner Butler stated he agrees with Commissioner Perra. He noted when hockey uses the rinks they pay for the ice time. There would be fees for using the multi-purpose space which would go toward the bonding payments and maintenance. Mr. Haas noted the playground structure at Purple Park will be discussed at the Joint Meeting with the City Council. Chair Lindahl stated he does not feel comfortable that the full $2M go toward the expansion. The Commission needs to identify what else should be done with the money. Commissioner Butler stated $500,000 could be justified for the playground. Chair Lindabl stated field space would be lost with the expansion and he agrees with splitting it $IM for expansion and $1M for other park amenities. Commissioner Miskowiec stated the Commission does not know, nor does the Council know, if this design is final. Mr. Haas stated this design is very close to final. Chair © Lindahl suggested a walking trail along the outdoor space or a picnic area. Commissioner Marinello asked if the YMCA has been approached to contribute toward the playground P46 Regular Andover Park & Recreation Commission Meeting Minutes—August 16, 2018 Page 5 © equipment. Commissioner Butler stated the YMCA has a playground for the drop-in child care. Commissioner Butler stated he fears if the Commission does not come up with a number the Council may determine the amount. Commissioner Miskowiec stated he is not comfortable with contributing any funds as that is the park budget for many years. He is not opposed to the expansion but is opposed to the funding source. Commissioner Perra asks if the park dedication fees from development stops who will pay for park maintenance. Chair Lindahl stated that is not the responsibility of the Commission. Commissioner Butler stated there is still development planned for the next few years. Chair Lindahl surveyed the Commission on the amount they were comfortable with. Motion by Butler, seconded by Lindahl, to contribute $IM toward the facility expansion. Motion carried on a 6 -ayes, 1 -nay (Miskowiec), and 0 -absent vote. UPDATE ON JOINT MEETING WITH CITY COUNCIL Mr. Haas reviewed the Joint Meeting has been scheduled with the City Council on Tuesday, August 28, 2018 at 6:00 p.m. The following items are on the agenda to be ® discussed: • Update of the Trails CIP • Update of the 2019-2023 CIP for Parks • Update on the 2019 — 2023 CIP for PIayground Equipment Replacement • Discuss Zones A -D Parks and the Priorities • Update on Associations Storage Needs • Discuss Fee for Use of Fields by Groups/Organization/Associations • Community Center Expansion Mr. Hass noted there most likely will be some discussion regarding 2018 Park Dedication Study/Future Community Play Field Area, OUTSTANDINGITEMS/MAINTENANCE UPDATE Commissioner Butler stated the Community Center Advisory Committee met last Monday. There was significant discussion during this meeting on the expansion. The focus of the Advisory Committee is to try to reduce the costs of the expansion. He noted the Community Center has been very busy with activities and they are gearing up for fall activities. Mr. Haas reviewed outstanding items including Completed Projects, On -Going Projects, On -Hold Projects, and Other Items of Interest. Mr. Haas also provided the weekly parks © maintenance update. P47 Regular Andover Park & Recreation Commission Meeting Minutes—August 16, 2018 Page 6 CHAIR'SRE.PORT Chair Lindahl thanked Shane Stenzel for his contributions to the Commission. ADJOURNMENT OFREGUL4R MEETING Motion by Miskowiec, seconded by Widmyer, to adjourn the regular meeting at 8:10 p.m. Motion carried on a 7 -ayes, 0 -nays, 0 -absent vote. The Work Session Meeting of the Andover Park and Recreation Commission was called to order by Chair Lindahl on August 16, 2018, 8:15 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Jim Lindahl Commissioners Brian Beck, Ted Butler, Angela Marinello, Mark Miskowiec, Dawn Perra_and Jake Widmyer. Commissioners Absent: None Also Present: Assistant Public Works Director, Todd Haas © DISCUSS FEE FOR USE OF FIELDS Mr. Haas provided an update on his research on what fees (if any) were charged by other Cities to associations for use of fields. This item was previously tabled to allow the Commission to evaluate the options that are available at other communities so a consensus can be presented to the City Council at the upcoming Joint Meeting. The Commission is requested to continue discussing the idea of having a fee for the use of fields and determine if there is a consensus to move forward with a recommendation to the City Council. A chart showing other City comparisons as to what is charged was provided for Commission review. Mr. Haas stated the easiest would be to charge a per player fee. The Commission was requested to provide a recommendation. Commissioner Butler stated he would not be in favor of a fee. ABA donated $5000 to the City for maintenance and if a fee were charged future donations may not be received. Commissioner Perra stated the fees would be passed onto the players and may not affect future donations. Commissioner Butler stated he believes sports should be financially accessible for all and some scholarships are available through most of the associations. Commissioner Butler stated if a fee is charged, added services should be provided by the City. Chair Lindahl stated the items that the fees would go for. Commissioner Marinello asked if non-residents could be charged while residents not having to pay. Commissioner Perra stated she agrees. FXF H Regular Andover Park & Recreation Commission Meeting Minutes —August 16, 2018 Page 7 Commissioner Miskowiec asked how many participants could be charged and Mr. Haas stated it vanes with each association but there could be as many approximately 5000 participants with some of the participants being non-residents. There was a discussion on the value of fees toward the costs of maintaining the fields. Chair Lindahl stated the monies would go to the general park budget. Commissioner Perra stated if the fees were implemented she believes the Park Commission should have control over the funds. Commissioner Marinello agreed. It was decided that further discussion will be held during the Joint Meeting to get feedback from Council on the matter. ADJOURNMENT OF WORK SESSION MEETING Motion by Butler, seconded by Miskowiec, to adjourn the work session meeting at 8:35 p.m. Motion carried on a 7 -ayes, 0 -nays, 0 -absent vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary © TimeSaver Off Site Secretarial, Inc, C P49 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission: FROM: Jim Dickinson, City Administrator SUBJECT: 9. Discuss 2018 Park Dedication Study/Future Community Play Field Area DATE: July 19, 2018 INTRODUCTION The Park and Recreation Commission is requested to continue discussion on the Future Community Play Field Area that has been identified in the 2018 Park Dedication Study. This will be a potential discussion topic at the August 28h Joint meeting with the City Council. DISCUSSION The 2018 Park Dedication Study identifies a Future Community Play Field Area. The Future Community Play Field Area is identified on Page 18 of the attached excerpt from the Existing and Future Park Facilities Chart as "Future Facilities" and specifically identifies $2,000,000 as the estimated cost for that item. This Future Community Play Field Area was contemplated prior to the creation of the new City Campus Master Plan in 2016 (attached), also attached is the drawing that was used for discussions prior to 2016. The City has been working with an architect (292 Design Group) over the past six months on programming, schematic design and project budget development for a potential expansion of the Andover/YMCA Community Center. Although the selection of improvements has yet to be finalized, there is discussion by the City Council and City Staff about financing the various improvements and what financing options are available to help fund the various improvements. One of the options identified is to utilize park dedication funds. The City Council (based on discussion at a June 26, 2018 City Council workshop) would like the Park and Recreation Commission to weigh in on determining if there is merit in allocating some of the funds towards potential multi -use building improvements being considered for the Andover/YMCA Community Center expansion. Some of the improvements the City Council is considering for a potential expansion would provide for activities generally provided for in a community play field. Specifically, a multi-purpose arena would provide a second indoor ice sheet (3-4 months/yr.) and then is proposed to have artificial turf and be available for other activities such as soccer, baseball, softball, lacrosse and other appropriate activities. P50 The City Administration did provide an update on July 19`h to the Commission on where the City Council is in the process of determining components of a potential expansion of the Andover/YMCA Community Center and discussed the merits of using park dedication funding as a possible funding source for the multi-purpose arena component being considered. ACTION REQUESTED The Park and Recreation Commission is requested to continue discussion on the Future Community Play Field Area that has been identified in the 2018 Park Dedication Study and to discuss the merits of allocating park dedication funds towards potential multi -use building improvements being considered for the AndoverfYMCA Community Center expansion. submitted, -Park Dedication Study -Page 18 of the Existing and Future Park Facilities Chart -City Campus Master Plan — February 2016 -City Campus Plan — Prior to 2016 -Potential Multipurpose Arena Users -Andover Community Center Expansion Study -Overall Site Plan MEMORANDUM TO: Mayor and City Council Members Cc: Park and Recreation Commission Jim Dickinson, City Administrator/Finance Director David D. Berkowitz, City Engineer/Director of Public Works FROM: Todd J. Haas, Assistant Public Works Director/Parks Coordinator DATE: January 16, 2018 RE: 2018 Andover Park Dedication Study (Final) INTRODUCTION The purpose of this report is to provide the basis for an update to the park dedication fee. A significant portion of the report remains unchanged from the original study done in 2002, and last updated in 2011. The biggest change is the update on the amount of improvements that have been completed the past 6 years since the study was last updated in 2011. The recommended 2018 park dedication fee will be based on these new calculations. The City authorized a park dedication study to be conducted by Northwest Associated Consultants, Inc. back in 2002 to review city regulations and dedication requirements to determine if current practices were adequately provided for existing and future anticipated park demands. This update to the original report and to the 2011 updated study will summarize the objectives of the current Park Plan chapter of the Comprehensive Plan and provide updated inventory information to establish a base line for future dedication needs. Factors including property valuation, service area needs, facility cost analysis, future development and implementation strategies will be reviewed. Recommendations will be set forth establishing mechanisms for the City to provide park facilities in a manner that meets Comprehensive Plan goals, establishes a relationship between park need and development impact and that will build out the system in an equitable manner consistent with Minnesota Statutes and case law. This study excludes analysis of the community regional trail system. ISSUES / ANALYSIS The City's existing park system has been developed based upon the current Comprehensive Plan (which describes land use, transportation, parks and community goals and objectives as well as demographic projections to the year 2040). Andover has been successful in acquiring land during the subdivision process to provide neighborhood and mini parks throughout the community. Athletic fields and other recreation improvements have been provided based upon a combination of City, school district and regional park facilities. The City is in a good position with respect to its park and recreation system in that the variety, location, number and facilities provided by the system meet the national guidelines. The existing Parks and Open Space Chapter of H:ENGINEERINGIPARKS12018PARKSTUDY.doo 1 P51 P52 the Comprehensive Plan utilized both Metropolitan Council and National Recreation and Parks Association' Guidelines to develop the park system standards identified in the Comprehensive Plan. The current City park system meets the national standards (based upon the number of acres of park land provided per 1,000 population), identified by the existing Comprehensive Plan. The City has provided parks throughout the community which allow residents good access to the system and there are a variety of recreational facilities to choose from including natural areas, linear parks, playgrounds and athletic facilities. Andover has also done a good job of mapping and maintaining an inventory of its park facilities and providing clear guidance through the Capital Improvement Project (CIP) process for implementation of future facilities. The purpose of this update to the original park dedication study is to update the cost or value of the Andover ultimate park system and distribute the costs of developing this system equitably to the current and future households and land uses that benefit from the City's park system. The following points summarize the key issues that will affect the City's park system: 1. The Metropolitan Council's build out population forecasted for Andover for both urban and rural areas of the City is anticipated 41,900 in 2040 and 15,400 households. Once the Rural Reserve Area population and household numbers have been identified, the park system will be determined at that time along with the gross land area and the number of acres that is considered buildable. When that occurs a separate Park Dedication Study will be required for this area. 2. The community has done a good job of acquiring land for park and recreation purposes and providing equipment/facilities to serve the recreation needs of the City. The location and type of parks within the existing system meet the national standards (suggested by the National Recreation and Park Association), based upon the current population of 32,335 residents (2016 Metropolitan Council estimate). 3. Based upon a staff review of the existing land areas which have been acquired or dedicated to the City over time, staff has identified about 61 acres (Meadowood South, Hartfiel's, Dehn's, Cedar Crest Estates, Creekridge, Birch Ridge, White Oaks, Valley View, Redwood, Landlocked, River Trails, and Cedar Crest) or about 9% of the current total parkland that may never be developed due to topography constraints such as steep slopes, wetlands and/or lakes. 4. The existing park system is predominantly comprised of smaller mini and neighborhood parks which are located throughout the community. Staff has indicated that the number and proximity of smaller parks are expensive to maintain and as such, the City may choose to limit further acquisition of small I National Recreation and Parks Association (NRPA) guidelines were utilized to analyze the park system by park type and the number of acres of parkland per 1,000 population because these guidelines were utilized in the 1999 Park Chapter of the Comprehensive Plan. The NRPA is a professional association that provides accreditation programs for universities and advises national lawmakers on policy matters, programs and legislation related to public parks and recreation. H: ENGINEERINGIPARKS/2018PARKSTU DY.do 4 park sites within the community in favor of larger neighborhood parks or community playfield. 5. The 2010 U.S. Census indicates that over 57.8% of the City's population is comprised of young residents between the ages of 5 to 44 years of age. About 14.3% of the population is comprised of children under 10 years old. The Census figures indicate that the community has a large population of young active residents who typically generate park and recreation demands on the community. Considering the large number of children, teens and young adults, it is anticipated that park and recreation use will be strong for the foreseeable future. The 2020 U.S. Census will begin their analysis in 2018. 6. As the community develops and land within the Metropolitan Urban Service Area (MUSA) decline, future growth will occur in the rural service area and the density of development will ultimately decline. While the need for parks will continue to be strong, the financial resources that will be dedicated to the park system are expected to decline. The anticipated decreased density of development in the rural areas will result in a decline in the amount of park dedication fees that will be collected over the long-term. The land supply within the MUSA is limited and the cost of land for park acquisition could be higher than it currently is at some point in the future. 7. The current City park system as calculated by staff contains a total of about 631 acres of parkland, which is divided into 69 separate park facilities, (including Andover Station North Ball Field Facility and City Hall Outdoor Hockey Rink Complex). The total value of the park system based upon full build out (including existing and future planned facilities, land costs and 30% design/administration costs) approximates $49,272,277. The existing park system (including land costs and 30% design/administration costs) is valued at $13,477,067 with approximately $16,625,336 (including future land purchases and 30% design/administration costs) of future improvements to be constructed to complete the 2040 Comprehensive Plan park system. 8. The planned park system (based upon the 2040 Comprehensive Plan), is about 66% (see Table 6) developed at this time and has been paid for by existing development (through taxes, Community Development Block Grants, other grants and park dedication fees, donations, etc.). As the City is currently about 67% developed (10,391 households based upon the 2016 Metropolitan Council's estimate out of the potential 15,400 projected 2040 build out households), existing development has already paid for over 66% of the total planned system. Future development should be responsible to pay for the remaining 34% ($16,625,336) plus a percentage of the existing system (including some facility upgrades), in order to provide for their proportionate share of the total system costs. PARK COMPREHENSIVE PLAN The City of Andover Comprehensive Plan including the Parks and Open Space Chapter sets forth goals and objectives for the park system. The objectives of the plan are to: H:ENGINEERING!PARKS/2018PARKSTU DY.doc 91 P53 Provide areas that meet present park needs and plan for future needs of the City. 2. Maintain, upgrade and expand community recreational facilities and trail systems to serve all residents of the City. 3. Promote, protect, preserve and enhance the City's rural and open space and amenities. The City of Andover contains 69 parks (including Andover Station North Ball Field Facility and City Hall Outdoor Hockey Rink Complex), ranging in size from under 1 acre to over 152 acres (Kelsey Round Lake Park). Anoka County operates only one Regional Park within the corporate limits of Andover. Anoka County also operates Rum River Central Regional Park that abuts the City along the Rum River near the northwest end of the City. Exhibit A (Park Service Area Map) indicates the location of all of the existing parks and developable planned future parks within the City. The park system contains land areas that are designed to meet varying recreational needs of residents. The parks are classified according to factors including size, use, service area, location and site improvements. These classification systems for local and regional facilities as identified by the Metropolitan Council 2040 Regional Parks Policy plan are as follows: Mini Park. This type of park is intended to provide specialized facilities (facilities include improvements such as playground and fitness equipment) that serve a concentrated or limited population or specific group such as tots or senior citizens. Mini parks are typically located within neighborhoods and serve people living within less than %mile of the Park and have an area of 1 acre or less. Note: For the purpose of this study, some parks that exceed 1 acre have been identified as a mini park since the park cannot be developed any more than a specialized facility. Neighborhood Park. This type of facility is intended to provide areas for intense recreational activities such as field games, courts, apparatus areas, skating, etc. The majority of the City parks fall into this classification. The service areas range from '% to mile and this type of facility is generally intended to serve a population of 4,000 to 5,000 people. Park sizes for existing Neighborhood Parks within the City range from 1 acre to almost 25 acres. Note: For the purpose of this study, parks that have specialized facilities and 1 field or court have been identified as a neighborhood park. Linear Park This type of facility is typically developed for one or more varying modes of recreational travel such as hiking, biking, skiing, canoeing etc. There is currently only one Linear Park within the City (Coon Creek Park). The park contains bituminous trails (Tom Anderson Trail) that follows Coon Creek between Hanson Blvd. NW and the Burlington Northern Railroad. Non -motorized uses including biking, hiking, roller blading and cross-country skiing are permitted in the park. Coon Creek Park contains 44 acres of land. H: ENGINEERING/PARKS/201 BPARKSTUDY.doc 4 P54 Special Use Park. Special Use Parks are generally areas established to provide specialized or single purpose recreational activities such as golf course, nature center, marina, zoo, display gardens etc. The Crooked Lake Boat Landings and Round Lake are designated as Special Use Parks. Crooked Lake Boat landing has a picnic shelter and boat ramp. Round Lake contains only a boat ramp. Undeveloped Parks. The City has a number of Undeveloped Parks where land has been dedicated or acquired but facilities have not yet been installed or may not have the ability to be installed. The Undeveloped Park areas range from less than 1 acre to over 10 acres in size. Many of the areas contain wetlands and are unsuitable for active plan and/or recreational equipment. Larger areas may be suitable for future trail development. Community Play£elds. These types of parks or facilities are areas for intense recreational facilities such as athletic fields, hockey rinks, skate parks, courts and swimming pools and are in close proximity to secondary schools and other public facilities. These parks serve 3 to 5 neighborhoods or one community. Hawk Ridge Park, Timber Trails Park, Fox Meadows Park, Sunshine Park, Prairie Knoll Park, Shadowbrook East Park, Eveland Fields, Andover Station North Ball Field Facility, Pine Hills North Facility and City Campus Outdoor Hockey Complex would be considered in this category as both are active use parks with recreational facilities designed for league play in baseball, softball, soccer, lacrosse, football and hockey. Note: For the purpose of this study, if a park has at least 2 or more athletic fields and/or rinks, the park has been classified into this category. Community Parks. Community Parks are generally intended to provide areas of natural or ornamental quality for outdoor recreation activities including walking, picnicking. These types of parks could also have some fields and court games. They serve the City as a whole and typically include between 25 to 100 acres of land. Currently one park is designed for community park use which is Kelsey Round Lake Park. This park is designated as a Community Park since it is a passive use park that has extensive natural areas that also contains bituminous, gravel and wood chip nature trails. Regional Parks. Currently there are only two Regional Parks and one Park Conservation Area within or adjacent to Andover and are operated by Anoka County. About half of Bunker Hills Regional Park is located within the corporate limits in the southeast part of Andover and extends into the adjacent cities of Blaine, Coon Rapids and Ham Lake. The Rum River Central Regional Park abuts the City along the Rum River east of County Road 7 and the north side of the Rum River in the City of Ramsey. The Cedar Creek Conservation Area is located just to the west of Aztec Street NW with access from 181St Avenue NW (located on the Andover side of the Rum River across from Rum River Central Park). This Conservation Area is located in both the Cities of Oak Grove and Andover. The portion located in Andover is approximately 93 acres in size. Bunker Hills Regional Park includes numerous recreation facilities such as picnic areas, playgrounds, camping, swimming, walking/biking/hiking and cross-country skiing trails. Rum River Central Regional Park includes numerous recreation facilities such as H: ENGINEERING/PARKS12018PARKSTUDY.doc 5 P55 picnic areas, playgrounds, camping, canoeing, walking/biking/hiking and cross-country skiing trails. Trails. The City has developed a comprehensive regional trail system for the community. This plan is included with the City of Andover's Transportation Plan. The study does however contains interior trail access for the individual parks (where necessary), which is needed to comply with the Americans with Disabilities Act (ADA) requirements. Open Space. The Comprehensive Plan identifies open space as a part of the overall park system. Open space is defined as areas set aside for the preservation of natural open spaces to counteract the effects of urban congestion and monotony. Many new citizens cite Andover's natural amenities as a reason for moving into the City. As such, an objective of the Comprehensive Plan is to protect, preserve and enhance the open space character of the City. Currently there are four properties that are identified as Open Space (Martin Meadows Preserve, Dalske Woodlands Preserve, Maple View Preserve and Northwood's Preserve). Note: For the purpose of this study, these four preserves are not included in the determination of the park dedication fee and are funded through the City General Fund and through grants. Scenic Parks. Within the existing park system, there are twelve parks totaling 61.55 acres, currently shown on Exhibit C (Andover Park Facilities Chart) and illustrated on Exhibit B (Andover Park Map) that will not likely be developed due to the fact that the land dedication consists primarily of wetlands, lakes, or steep slopes and there is insufficient upland area to develop an active park. These scenic park lands generally fills the classification of Mini and Neighborhood Parks. The specific parks and acreage are identified in Table 1. TABLE 1 SCENIC PARKS PARK NAME PARKS MAP NUMBER I.D. PARK CLASSIFICATION EXISTING ACRES Mini Parks Meadow Wood South 38C UM 0.45 Hartfield's 68D UM 1.47 Dehn's 32C UM 2.23 Cedar Crest Estates 2A UM 0.88 Creekrid a 30C UM 2.76 Subtotal Mini Parks Acreage 7.79 Neighborhood Parks Birch Ride 19B UN 13.99 White Oaks 13A UN 9.30 Valley View 12A UN 8.74 Landlocked 72D UN 2.25 River Trails 43C UN 11.41 Redwood Park 79D UN 5.59 H:ENG I NEERIN G/PARKS/2018PARKSTUDY.doc 0 P56 P57 Cedar Crest 1A UN 2.48 Subtotal Neighborhood Park Acreage 53.76 Total Scenic Park Acreage I 61.5 In addition to the stated park system objectives, the Comprehensive Plan also provides recommendations for park system acreage to accommodate community growth through 2040. Table 2 compares the Comprehensive Plan acreage recommended with the existing park system to illustrate where the City stands in relationship to its build out park system. TARLE 2 PARK TYPE NRPA EXISTING PARK EXISTING SURPLUS/ RECOMMENDED ACREAGE PARK DEFICIT** ACRES *** GROSS ACRES ACREAGE NET AS DETERMINED BUILDABLE* BY STAFF Mini 15. 92 55.31 47.52 +31.60 Neighborhood 125.92 162.46 108.70 -17.27 Community 272.35 164.64 164.64 -107.71 Park Community 94.27 188.11 188.11 +93.84 Pla fields TOTAL 508.46 570.52 508.97 +0.51 J J Note: There is additional park land (Crooked Lake and Rouno LaKe boar Lanaings which are cuuaiueieu Special Use Parks and Coon Creek Parkrrom Anderson Trail along with Shadowbrook West Park Trail which is considered Linear Parks) are not included in Table 2 for a total of 60.49 acres. * These figures represent adjusted acres subtracting out scenic park acreages from Table 1. '* Surplus/Deficit represents Comprehensive Plan acreage recommendations minus existing park acreage net buildable. *'* Based on ultimate population build out of 41,900 (does not include the Rural Reserve Area) City staff indicated that although the existing parkland consists of a multitude of smaller mini and neighborhood parks, the City may not continue acquisition of similar land in the future due to the high cost of maintenance associated with the dispersed locations of these parks within the community. The system is adequate to provide for lands within the projected MUSA boundary. The bulk of the land outside of the ultimate MUSA are planned to develop with 2.5 -acre residential lots. The acreage lots provide land area for private recreation purposes that is larger than that typically dedicated for mini parks (1 acres or less). As such, the City may choose to add additional property to some of the mini park areas or look to acquire neighborhood parks in the future. Table 2 and Exhibit A (Park Service Area Map) illustrates that as the City grows within the 2040 MUSA, the current neighborhood parks system provide sufficient acreage and distribution to accomplish the Comprehensive Plan recommendations. Additional community parks or community playfields must yet be acquired and developed. ANDOVER PARK ACREAGE COMPARISON WITH NATIONAL STANDARDS The existing park system was further analyzed in terms of the service area per 1,000 population guidelines established by the National Recreation and Park Association H: E NGINEERING/PARKS/2018PARKSTU DY.doc (NRPA). The 2016 Metropolitan Council's population figure of 32,335 was used to evaluate the park system acreage. The following Table 3 indicates there are sufficient mini parks, neighborhood parks and community playfield areas. The city is short of community parks. It should be noted that even though Table 3 is deficient in community parks, Bunker Hills Park located in the southeast corner does make up for some of the acreage to satisfy NRPA suggested acres. It also should be noted that the park acreages listed in the "Existing Park Acres" column in Table 3 represent the number of acres of park owned by the City and net park acres that will or do have facilities. However, even when the existing scenic acres are deleted, the existing park system for mini parks, neighborhood parks and community playfields meet or exceeds the park acres suggested by the National Recreation and Park Association Guidelines. TART F '4 PARK TYPE SERVICE AREA1 NRPA STANDARD2 EXISTING PARK ACRES NRPA SUGGESTED ACRES3 GROSS BUILDABLE Mini Park '/< Mile 38 ac/1000 55.31 47.52 12.3 Neighborhood Park '/4- Y2 Mile-- 3 ac/1000 162.46 108.70 97 Community Park 2 Mile I 6.5 ac/1000 164.64 164.64 210.2 Community Pla field 2 Mile 2.25 ac/1000 188.11 188.11 72.8 Total Acres 570.52 508.97 392.3 1 Metropolitan Council Guideline (Park Facility Service Area) 2 National Recreation and Park Association Guidelines (Acres of Park per 1,000 Population) 'National Recreation and Park Association Guidelines (Based upon 2016 Metropolitan Council's estimate of 32,335). COMMUNITY GROWTH The City's existing and future, population and household growth will be compared to City park system value estimates to provide a proportionate park dedication fee. The Andover 2040 Comprehensive Plan forecasts a 2040 population of approximately 41,900 people in 15,400 households. This anticipated future development is in both the 2040 MUSA and the City's rural residential areas. Andover's 2016 Metropolitan Council's household count of 10,391 represent approximately 67% of the City's 2040 population forecast. As a requirement of Metropolitan Council approval of Andover's 2040 Comprehensive Plan, the City will be evaluating a Rural Reserve Area Study that identified a Rural Reserve Area for potential future urban growth beyond the current 2040 MUSA. For the purpose of the Park Dedication Study the Rural Reserve Area is not included here within and will stand on its own if and when the Rural Reserve Area is ready for development. H:E NGI NE ERI NG/PARKS/2018PARKSTUDY.doc A P59 Table 4 illustrates the population and household estimates of the City based upon 2000 and the 2010 U.S. Census data along with the 2016 Metropolitan Council's estimate and 2040 Metropolitan Council's estimate for population and household projections cited in the Comprehensive Plan. The projections for the Rural Reserve Area population and households will be determined at a later date. TABLE 4 ANDOVER POPULATION AND HOUSEHOLD ESTIMATES This update to the park dedication study will rely on the following demographic statistics. The City will have a 2040 population of 41,900 people and a 2040 household count of 15,400 according to the City's Comprehensive Plan. RESIDENTIAL PARK DEDICATION ANALYSIS Exhibit C (Andover - Park Facilities Chart) identifies the park sites pursuant to the City Parks Map. The name and address of each park including existing and future acres, facilities and values are also identified. City Staff provided the list of facilities and corresponding cost estimates. The park system analysis included a land use review to determine the service areas for the existing parks and to identify the proportion of existing and future development that will impact the system. As stated earlier, the current park areas are spread throughout the community and are relatively evenly distributed. Many of the existing parks are located in areas of the community where future development will occur and as such, a proportion of the park infrastructure should be paid for by new development. In fully developed areas in the southern part of the City, improvements to existing parks should be and have been paid for by current development within the service area of the specific park facility. City Staff provided a list of existing and future planned park facilities, which was used to establish the value of the existing park system and to identify costs reasonably expected to complete the future park system based upon full build out contemplated by the 2040 Comprehensive Plan. It should be noted that the information contained herein is the best estimate of future facilities that can be made at this time and that the specific facilities and dollar figures may be subject to change/revision as time goes by and market conditions fluctuate. See Exhibit D (City of Andover 2018 Existing, Future Park Facilities and Replacement Items Chart) for reference. Based on the estimated value of the complete 2040 park system, Table 6 illustrates that the park system is 66% developed and has been paid for by existing development through taxes, park dedication donations, grants etc. Future development will benefit from the infrastructure that is currently in place and as such, should also be responsible to pay a proportionate H:ENGINEERING/PARKS/2018PARKSTUDY.doc (]' POPULATION HOUSEHOLDS 2000 Census 26,588 8,205 2010 Census 30,598 9,811 2016 -Metropolitan Council's Estimate 32,335 10,391 2040 -Metropolitan Council's Estimate 41,900 15,400 Rural Reserve Area To be determined at a later date To be determined at a later date This update to the park dedication study will rely on the following demographic statistics. The City will have a 2040 population of 41,900 people and a 2040 household count of 15,400 according to the City's Comprehensive Plan. RESIDENTIAL PARK DEDICATION ANALYSIS Exhibit C (Andover - Park Facilities Chart) identifies the park sites pursuant to the City Parks Map. The name and address of each park including existing and future acres, facilities and values are also identified. City Staff provided the list of facilities and corresponding cost estimates. The park system analysis included a land use review to determine the service areas for the existing parks and to identify the proportion of existing and future development that will impact the system. As stated earlier, the current park areas are spread throughout the community and are relatively evenly distributed. Many of the existing parks are located in areas of the community where future development will occur and as such, a proportion of the park infrastructure should be paid for by new development. In fully developed areas in the southern part of the City, improvements to existing parks should be and have been paid for by current development within the service area of the specific park facility. City Staff provided a list of existing and future planned park facilities, which was used to establish the value of the existing park system and to identify costs reasonably expected to complete the future park system based upon full build out contemplated by the 2040 Comprehensive Plan. It should be noted that the information contained herein is the best estimate of future facilities that can be made at this time and that the specific facilities and dollar figures may be subject to change/revision as time goes by and market conditions fluctuate. See Exhibit D (City of Andover 2018 Existing, Future Park Facilities and Replacement Items Chart) for reference. Based on the estimated value of the complete 2040 park system, Table 6 illustrates that the park system is 66% developed and has been paid for by existing development through taxes, park dedication donations, grants etc. Future development will benefit from the infrastructure that is currently in place and as such, should also be responsible to pay a proportionate H:ENGINEERING/PARKS/2018PARKSTUDY.doc (]' share for replacement of the existing system through general taxes, donations, grants, etc. A major component of the park system is land and to determine present land values for Andover. Recent sales indicated that the average value for land within the MUSA approximates $50,000 per acre and average land value in the rural service area approximates $14,600 per acre. The Anoka County Assessor's database was utilized to establish the land value for park areas that contain a large percentage of wetland or lakes (generally the 61.55 acres of parkland that staff believes will not be developed due to topographic or other constraints). Based on the National Recreation and Park Association (NRPA) Guidelines, the 2040 park system is sufficient in mini parks, neighborhood parks and community playfields. Based on the NRPA Guidelines it is recommended that 272 acres of Community Park and 94 acres of Community Playfield be available by 2040 as illustrated in Table 2. Based on the NRPA recommendations the City should consider adding 108 acres of Community Park to fulfill the NRPA recommendations. As noted earlier in the study, (see definition on Page 5) these types of parks can have some fields and court games. Table 6 illustrates the value of the planned park system based upon the current Comprehensive Plan which includes the additional Community Playfield (similar to the Sunshine Park). To calculate the values of the existing and future system, staff utilized the City of Andover Directory of Parks, City Capital Improvements Plan, and research of facility vendors as well as comparable improvements within the City. A list of the future facility acquisitions and values is attached as Exhibit D (City of Andover 2018 Existing, Future Park Facilities and Replacement Items Chart). I-1]RX: PARK SYSTEM ESTIMATED VALUE BASED ON EXHIBIT D NOT INCLUDING THE RURAL RESERVE AREA Total Park System Estimated Value of % of Estimated Value of % of Total Value (including Existing Park Facilities Total Future Park Facilities Park land values and (including land values Park (including land values and System to 30% and 30% Design/Admin System 30% Design/Admin Fees) be Design/Admin Fees) Developed Fees $49,272,985 $32,647,649 66% $16,625,336 34% Park dedication is collected as conditions of subdivision approval. In this respect, the park land dedication fee is estimated on the basis of new housing units or households. Currently, the City has completed approximately 66% of its 2040 park system based on estimated value and future improvements. The actual household count from the 2016 Metropolitan Council's estimate and the future 2040 household count is approximately 67% developed (not including the Rural Reserve Area). This indicates that the current park system is on schedule in facilities for its current population. Future household growth should pay an equitable share in providing the City's ultimate park system (not including the Rural Reserve Area). RENGINEERING/PARKS/201 aPARKSTUDY.doc 10 M To determine the equitable distribution of future park system value to residential units, the ultimate system value is divided by projected household counts. Table 7 represents park dedication fees based on the build out of the 2040 Andover park system. TORI F 7 ESTIMATED PARK VALUE AND DEDICATION FEE W/ 1 ADDITIONAL COMMUNITY BALLFIELD COMPLEXES Estimated Value of # Housing Units yet Park Dedication Fee Future Park Facilities to be built Per Unit 2040 $16,625,336 — 5009 = $3319 Note: The current 2018 park dedication fee per the Glty of Anaovers zu'lu tee scneawe is 2�Liau per umu Exhibit E provides a comparison of park land fees from other metropolitan communities. The suggested fee in Table 7 is comparable when compared with neighboring communities like Blaine. However, the fees are lower than some of the larger, fast- growing communities such as Brooklyn Park, Eden Prairie, and Plymouth. The current system and future planned improvements are consistent with the 2040 Comprehensive Plan Land Use Plan. It is fair to assume that the park system will likely continue to be upgraded in the future to maintain the user capacity of the system. The $3319 per unit charge should reasonably cover the costs for complete development of the system and carrying costs through system build out (not including the Rural Reserve Area). The charge of $3319 per residential unit is the level of funding that will need to be generated to provide for the planned park system for Andover, based upon implementation of the plan with the lands and facilities described in Exhibit D (City of Andover 2018 Existing, Future Park Facilities and Replacement Items Chart) which are based upon the Comprehensive Park Plan.. The $3319 figure takes into account the park service areas (% of park need associated with new vs, existing development), existing and projected costs for the park system, design/administrative costs and future population/household projections and is therefore our best estimate of park need per unit. It is important to note that the City should continue re-evaluating the system value; current land values and system needs on a periodic basis and adjust the park dedication accordingly. City Staff suggests that park facilities costs be reviewed and updated annually based upon the Engineering News Record Cost Index. Park maintenance/replacement items and future improvements above and beyond those identified in Exhibit D should not be financed using park dedication funds. The operational and future replacement costs must be budgeted within the City's general funds with costs shared by all community residents. H: E NGI NE ERI NG/PARKS12018PARKSTUDY.doc 11 P61 COMMERCIAL/INDUSTRIAL PARK DEDICATION ANALYSIS Minnesota Statutes and recent case law have identified that Cities must now be able to articulate and justify dedication requirements on a project -by -project basis. Cities have the burden of determining that the park dedication requirement is related to the park benefit that will be derived due to the development. Individualized determinations must be made for each project and the City has the responsibility to demonstrate that there is a reasonable relationship between the dedication requirement and the park needs generated by the development. As illustrated in Exhibit E, many metropolitan communities have a commercial/ industrial park land dedication. The general issue in establishing a commercial/ industrial park land fee is establishing a nexus between commercial and industrial use and the benefit they receive through the City's park system. In the case of Andover, City staff has indicated that the City has no commercial or industrial league programs, with the exception of a couple of local bar/restaurant sponsored tournaments that have occurred in the past. In this respect there is no empirical data that currently illustrates a direct park benefit to the commercial and industrial properties that exists or does not exist. There are discussions that suggest that there is intrinsic benefit to all land uses from a quality park system related to quality of life within a community. The issue at hand is to determine the proportionate need that commercial/industrial developments generate for the community park system. As City Staff have indicated that there is some tournament play use of athletic fields in the past, it is reasonable to state that commercial/industrial developments have some benefit from the City park system. It is likely that employees of local businesses use parks for lunch breaks, walking and/or recreating. The question is does the commercial development generate the same need on the park system as an equivalent residential development? The proportionate benefit is unknown for the City of Andover, due to the lack of information about the degree to which the commercial/industrial developments use the system. If the City desires to continue collection of commercial/industrial park dedication fees it is suggested to continue collecting a fee structure that approximates charges of other similarly situated communities. Table 8 illustrates commercial park dedication fees which are currently charged by other developing communities. TABLE 8 COMMUNITY $ PER C/I ACRE (BASED ON 2016) Blaine $8704 flat fee Brooklyn Park $8000 flat fee Coon Rapids $5000 flat fee for CommerciaV$4000 for Industrial Eden Prairie $11,500 flat fee Maple Grove $11,000 flat fee Plymouth $8000 flat fee Shakopee $6930 flat fee Woodbury $6000 flat fee Andover $8849 or 10% of Market Value of Land whichever is less H: ENG I NEERI NGIPARKS/2018PARKSTU DY. doc 12 P62 P63 The commerciallindustrial park dedication fees should follow a calculation equated to residential development on the same property (if followed would increase the current fee of $9531 to $9957 (3 residential unit's X $3319) per acre or 10% of market value of the land (whichever is less). SUMMARY Case .law and Minnesota Statutes provide that dedication requirements can only be applied to facilities that will be impacted by the specific project. Future park dedication fees cannot be utilized to maintain existing park and trail systems in fully developed neighborhoods unless a correlation can be made between the new development and park use. However, park dedication fees cannot be used to replace equipment within City parks. The current park system is on schedule in facilities for its current population. In the event that the City extends the MUSA pursuant to the Rural Reserve Area on Exhibit A (Park Service Area Map), additional facilities and land will be needed to accommodate the projected future population. For the purpose of this study, the Rural Reserve Area is not included in the determination of the park dedication fee and will stand on its own if and when the Rural Reserve Area is ready for development. • A minimum of at least one additional Neighborhood Park (comparable to the current Sunshine Park) is recommended for the 15,400 households projected for 2040 (not including the Rural Reserve Area) to be located somewhere in Section 13, 23 and/or 24, Township 32, Range 24. • The total planned park system is estimated to cost $49,272,985 based upon the 2040 Comprehensive Plan, land values, current and projected facility costs. • While the Metropolitan Council's estimated household count represents 67% of its 2040 build out, the City has about 66% of its 2040 park system in place. The park system that is in place has been paid for by existing development through taxes, park dedication, donations, grants, etc. • As illustrated in Table 7 the City's residential park dedication fees will depend on the City Council's decision on future park improvements and community growth options. RECOMMENDATIONS 1. The current park system and plan is consistent with the Comprehensive Plan Land Use Plan and as such, the park dedication fee structure for new residential developments should be based upon the analysis provided for in Table 7. Based upon this analysis, a park dedication fee of approximately $3319 per residential unit and $9957 per acre or 10% of market value of the land (whichever is less) for commercial/industrial developments should be instituted to cover build out cost of the City's planned park system and to develop one additional neighborhood park (location to be in the area of Sections 13, 23 and/or 24, Township 32, Range 24). A H:ENGINEERING/PARKS/2018PARKSTUDY.d oc 13 periodic review of land values and facility costs should be done every 5 years (next updated study would be done in 2020 once the U.S. Census has been completed or as directed by the City Council) to ensure that the park dedication fee remains current based upon market conditions. Staff recommends that the Engineering News Record Cost Index (ENR Cost Index) be utilized in other years as the source to annually update facility values to account for inflationary factors. 2. The City should continue incorporating park redevelopment infrastructure planning as part of the 5 -year Capital Improvements Plan. Minnesota Statutes specify that park dedication fees may not be used for maintenance purposes and therefore it is important for the City to continue to provide a separate budget fund for maintenance. However, any park improvements above those identified in Exhibit D will need to be financed outside of the park dedication funds. As the park system ages, there will be an increased need to retrofit existing facilities, as they will have aged beyond their useful life in the older parks. The City will need to continue to pay for replacement of the park system facilities in full developed neighborhoods or park service areas through the general fund or other sources that are available. 3. In the event that the City is contemplating park or facility improvement upgrades in the future that have not been identified in Exhibit D, the City should include these improvements in the Capital Improvement Plan and budget for such improvements out of park dedication fees or other sources that are available. 4. In the event that the City is contemplating park replacements in Exhibit D, the City Council shall approve such replacements and budget for such replacements out of the City's general fund or other sources that are available. Attachments: Exhibit A: Park Service Area Map Exhibit B: Andover Parks Map Exhibit C: Andover — Park Facilities Chart Exhibit D: City of Andover 2018 Existing, Future Items Chart Exhibit E: Survey of Park Dedication Fees based on RENGINEERING/PARKS/201 BPARKSTUDY.doc 14 Park Facilities, and Replacement 2016 results P64 P65 Excerpt from page 18 - Existing and Future Facilities Chart FUTURE FACILITIES TOTAL PRICE Future Community Play Field Area $ 2,000,000.00 FUTURE EQUIPMENT TOTAL $ 2,000,000.00 5Z '.. i Spocc !�,'' / � L� i i Flcnlc I ..fleNlbl SPe OF ooc . r Petlormonc^MI./. Flexlblc Open PlA¢ Spncc ' i:. uo.wv. { •1II� 'Polenliol Oall 1 Firm S P67 n�n s ^ � b . n � PMWO can auk �. .g • � j r I Pi #m, D riA . ns�... —. PARCEL C "mo"PARCEL B 6.16 acres \� PARCEL A 6.23 acres �J o acres PAM°R'W �� P ]LEFT .. vu.� TIICf O£Mt V �s M1G •. gpQL L y. SIUIMi PROP C. 9 N . .► •a: ANDOVER FRI COMMUNITY CENTER Overall Site Plan 36 I I I 16 I I I a6 ANDOVER FRI COMMUNITY CENTER Overall Site Plan .,. Hometown -Hometown Hockey MN Adult Lg. -Adult Hockey Leagues LTS - Learn to Skate Program AHS Girls -Andover HS Girls Hockey AHS Boys - Andover HS Boys Hockey AHYHA -Andover Youth Hockey ABA - Andover Baseball Assoc. ALAX - Andover Youth Lacrosse AAA FP -Andover Athletic Fastpitch No. Metro - North Metro Soccer AAA Track - AAA Youth Track AHS - AHS Rentals Hometown Hometown Hometown Identify potential users, needs and demands Adult Lg. Adult Lg. Adult Lg. Adult Lg. Adult Lg. LTS LTS LTS LTS LTS AHS Girls AHS Girls AHS Boys AHS Boys AHYHA AHYHA JAN FEB MARCH APRIL MAY JUNE JULY I AUG SEPT Ice Turf Flexable Programing 'C7 ABA ABA ABA ABA ABA Identify potential users, nc ALAX ALAX ALAX ALAX ALAR AAA FP AAA FP AAA FP AA FP AAAA FP No. Metro No. Metro No. Metro No. Metro No. Metro AAA Track AAA Track AAA Track AAA Track AAA Track AHS AHS AHS AHS AHS Hometown -Hometown Hockey MN Adult Lg. -Adult Hockey Leagues LTS - Learn to Skate Program AHS Girls -Andover HS Girls Hockey AHS Boys - Andover HS Boys Hockey AHYHA -Andover Youth Hockey ABA - Andover Baseball Assoc. ALAX - Andover Youth Lacrosse AAA FP -Andover Athletic Fastpitch No. Metro - North Metro Soccer AAA Track - AAA Youth Track AHS - AHS Rentals EAN ��J CI T Y O F NL661 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV City Council Workshop Tuesday, August 28, 2018 Conference Rooms A & B Call to Order — 6:00 p.m. 2. Joint Meeting with Park & Recreation Commission —Engineering (763) 755-5100 Update of the 2019-2023 Trails CIP Update of the 2019-2023 Parks CII' C. Update of the 2019-2023 CIP for Playground Equipment Replacement D. Discuss Zones A -D Parks and the Priorities E. Update on Associations Storage Needs F. Discuss Fee for Use of Fields by Groups/Organizations/Associations 3. Discuss Remote Control Dirt Track/Median of Eagle St. NW —Engineering 4. Discuss Potential Veterans Memorial Blvd. NW Layouts East of Nightingale St. NW/18-37 — Engineering 5. Update City Campus Master Plan Potential Projects—Administration/Engineering 6. 2019 Budget Development Discussion — Administration 7. Preview 2019 Preliminary Tax Levy —Administration 8. 2018 Budget Progress Reports —Administration 9. 2018 City Investments Review -Administration 10. Other Business 11. Adjournment P70 E E P71 ANDOVER CITYCOUNCIL WORKSHOP MEETING —AUGUST28,2018 MINUTES The Workshop Meeting of the Andover City Council was called to order by Mayor Julie Trude, August 28, 2018, 6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, Valerie Holthus and James Goodrich Councilmember absent: None Park Commission Members present: Chair Jim Lindahl, Brian Beck, Ted Butler, Angela Marinello, Mark Miskowiec, Dawn Perra and Jake Widmeyer Park Commission Members absent: None Also present: City Administrator, Jim Dickinson Public Works Director/City Engineer, David Berkowitz Assistant Public Works Director, Todd Haas Parks Maintenance Supervisor, Jason Grode Others JOINT MEETING WITH PARK & RECREATION COMMISSION Mayor Trude reviewed the history of developments in the City including developing park systems in the City. Chair Lindahl stated there are some parks that were dedicated to the City because they could not be used for other things. He noted over the course of the years they have tried to focus on what the needs are of the community, as far as the youth. He stated now they are trying to focus broader on the entire community population because people walk, bike and travel throughout the City. He felt trails were important. Mayor Trude agreed and indicated the surveys show that people are happy with the system they have, and she thanked the Park & Recreation Commission for their part in that and thoughtfulness for helping make Andover a great place to live. a A. Update of the 2019-2023 Trails CIP Mr. Haas updated the Council on the 2019 — 2023 Trails CIP: P72 © Andover City Council Workshop Meeting Minutes —August 28, 2018 Page 2 Ranked #1, Andover Station North Trail between Kensington Estates 71i Addition with Andover Station North Ball Field Facility. Mr. Haas noted the City has received a grant from the DNR and are really close to sending in all the information to get that completed and the contracts back from the DNR for approval and to get started. Ranked #2, Trail at Crosstown Boulevard NW to 1591" Avenue NW Chair Lindahl stated he had more requests for this trail than any other request while he was at Fun Fest this year. He noted this trail will have potential for more development because it can provide movement to many developments and will have good future connection as well. Mr. Haas noted the road the trail is on is a City street but is on the Municipal State Aid system so State Aid funds could be used if the road were to be reconstructed to help build the trail. Commissioner Miskowiec stated when they were asked to rank these, cost was not a consideration. He stated it was a little frustrating because he goes by the most bang for the buck and he did not have any idea what the costs will be for these trails and are really swinging blind. If there was a suggestion of a price tag, it might have changed some of the Commissions priorities. Commissioner Perra agreed and indicated this is a safety factor involved as well. Mayor Trude stated when the Council looks at the CIP they do get engineering estimates. She noted this trail is a costly trail because of all the obstacles but the Council told the neighborhood this trail would be put on the CIP for future development. Commissioner Miskowiec stated they are making recommendations where they do not have all the information. He wondered how the Commission can give the Council a good evaluation. Mr. Haas stated the Commission was directed to look at the City in its entirety and tell the Council what the best location for trails is, don't look at it from a dollar standpoint and then the Council will look at funding and how to get the project done. Mr. Dickinson stated at the Commission level it is supposed to be a more holistic approach. He stated the cheapest trail may not be the best trail. They are looking at where the greatest demand is at because money is typically spent where the greatest demand is at. Chair Lindahl stated if they do not have a plan then it does not get done. Ranked #3, Station Parkway NW (south side of street) from Crosstown Boulevard NW to just west of Partridge Circle NW and from the east leg of Partridge Street NW to Hanson Boulevard NW. © Mr. Haas stated there were three other trails the Commission reviewed: Tulip Street NW from 157th Avenue NW to 161s' Avenue NW to provide access to the Pine Hills North Facility and Pine Hills South Park. A trail system around the perimeter of Round Lake and Verdian Street P73 © Andover City Council Workshop Meeting Minutes —August 28, 2018 Page 3 NW from 16151 Avenue NW to 163`d Lane NW. Councilmember Holthus reviewed the trail segment of Verdin Street NW from 161' Avenue NW to 163`d Lane NW. She stated she lives close to this road and it is a very busy area. She thought this was a needed trail. Mayor Trude noted the County is going out for grants for 7'h Avenue which would have a trail next to it and a section of Round Lake Boulevard that will have a short trail as well. B. Update of the 2019-2023 Parks CIP Mr. Haas updated the Council on the 2019-2023 Parks CIP. Mayor Trude asked how a park dedication commitment to a community center expansion would be structured. Mr. Dickinson thought this would be split 50/50 on annual proceeds. Right now, all the projects that are currently identified with major projects through 2020 should be able to be accomplished with the current park dedication funding. Starting in 2021 is when the true split would take place but separating the dollars before that should be feasible. He stated this is all development driven. He stated they would look at setting a peg number for a commitment to the million -dollar commitment and then as it fluctuates they have the ability from the park perspective to provide more or continue to stay on the plan each year. Mayor Trude stated looking at the park dedication cashflow it assumed 20 homes and she wondered how many homes will be developed this year. Mr. Dickinson stated they have 45 permits pulled and anticipate ending the year at 70. He stated they will have 60 or 70 park dedication fees paid by the end of the year. If they do start getting some of the developments in the pipeline to pay down quicker or the Council decides to pull back the fee assessment program, then the park dedication funds could start to come in faster. Mayor Trude asked if staff foresees any issues with meeting the current parks project budget. Mr. Dickinson indicated they did not. There was discussion between the Council and Commission regarding paving Prairie Knoll Park north parking lot. Commissioner Butler thought the Park & Recreation Commission was comfortable with the CIP as recommended. C. Update of the 2019-2023 CIP for Playground Equipment Replacement Mr. Haas updated the Council on the 2019-2023 Playground Equipment Replacement CIP © Mr. Haas noted Purple Park has been the number one park on the list for the last couple of years for playground replacement. He stated based on the potential expansion of the Community P74 © Andover City Council Workshop Meeting Minutes —August 28, 2018 Page 4 Center and if that goes forward there will not be an impact to Purple Park at this point. Future expansion could affect the park. He stated there are some matching grants for playground replacement. He stated the playground structure they would like to put in is around $60,000 to $65,000 range of which $50,000 is being allocated from the City towards the park so they need approximately $30,000 for the playground equipment and the remainder needs to go towards fall zones and a swing set. They are not looking at putting in concrete borders on this one because if and when the Council decides to move forward with the next phase of the master plan expansion they can relocate the playground structure to another park. He indicated the City should take advantage of this grant because it will not be around very long and if they want to get the park done they should move forward with plans on getting it started and pursue the grant. Commissioner Perra asked what the cost would be in moving park equipment. Mr. Haas stated it would be staff time and the cost of posts that would need to be replaced. Mayor Trude thought at this point they are not expecting Purple Park to move so she thought the only reason to move this would be if the Park & Recreation Commission decides to take advantage of more space that gets vacated in the future and she thought that was quite a long way off. She thought it might be in the next cycle that Purple Park gets replaced when they will vacate some space where Public Works is, and they could have a playground in the central part ® of the campus. Mr. Dickinson thought it was safe to redo the Purple Park playground equipment. It would be the relocation of the hockey rinks along Crosstown Boulevard to the north side of the Community Center which would be the next item to really drive Purple Park out. He didn't see that happening for quite some time. He stated he did not anticipate seeing anything like that for 10 to 15 years. Commissioner Perra stated they took their time on the Purple Park equipment because they hoped to move all of it as soon as possible because of the issues at night, so if they are going to keep the equipment there, is there a way to keep it more secure. Mr. Grode stated they have opened the park up by clearing some of the trees, so it is more visible to the road. He noted they have already cleared out the area between the park and the Community Center roadway. He suggested adding lighting but indicated it would be an expense. Councilmember Bukkila stated it is costing the City more because of vandalism than the cost of lighting would be. She thought it would be interesting because Sunshine Park area has been cleared as well. She wondered what impact that has had on people going over to Purple Park. Mr. Haas stated the City does have a camera system that they have put out there and they have caught incidents on camera and sent the photos to the Sheriffs Department where they contact the School Liaison to see if the kids can be identified. Commissioner Butler asked if the $60,000 to $65,000 they have in the budget is adequate to redo Purple Park or do they need to scale back. Mr. Haas stated they will get the grant application ® filled out and put it on the Park & Recreation Commission agenda with a couple of ideas on what type of playground structure staff recommends being installed. P75 Andover City Council Workshop Meeting Minutes —August 28, 2018 Page 5 Commissioner Butler stated because of the issues they have had at Purple Park, he did think it would be good to push the park to where it will be in the Master Plan as soon as possible. Mr. Berkowitz stated this would mean removing a building that is currently being used by the Public Works Department. He stated they will hopefully be bringing Veterans Memorial Boulevard all the way over to Tower Drive and will open the comer of Purple Park, that will bring more traffic by Purple Park and open up visibility. The park will have a different feel to it even though it will still be surrounded by trees. Mr. Haas stated the City wants to keep up on the park system with the playground equipment. He stated they will need to have approximately $75,000 in order to do two parks a year. They would really like to do three a year, if possible. Councilmember Bukkila asked if $50,000 was adequate for one park how can $75,000 get them two parks. She did not think $75,000 was adequate to replace playground equipment in two parks. Chair Lindahl noted some of these are tot lots that only cost $20,000 which will be less money to replace versus a regional park that will cost approximately $50,000. There was discussion between the Council and Commission regarding cost of park playground oreplacement. D. Discuss Zones A -D Parks and the Priorities Mr. Haas stated this item was direction from the Council last fall to evaluate every single park to determine where the City should go with every park as they come up for replacement. He stated they spent a lot of time on this item and had a lot of input from the Parks Maintenance staff. Mr. Haas reviewed the information with the Council and Commission. Mayor Trude stated each region in the City has their own large park and they want to make sure these parks are taken care of. E. Update on Associations Storage Needs Mr. Haas reviewed the City Sport Association's storage needs with the Council. Mr. Haas noted the football association needs storage space to store their helmets. He noted the storage cannot be a cold storage. Mayor Trude wondered if the associations could share some of the storage areas at the parks. Mr. Haas stated the problem with that is if too many people have the same access to the same areas things start going missing and then there are problems. Mr. Haas stated North Metro Soccer has indicated they would like additional storage space in the ® City. He thought a good place for a warming house, bathrooms and storage for them would be at Hawkridge Park. This is a central location for their program and the association is thinking about that. P76 Andover City Council Workshop Meeting 10 Minutes —August 28, 2018 Page 6 Mr. Haas reviewed other association storage areas in the City and their requests. F. Discuss Fee for Use of Fields by Groups/Organizations/Associations Chair Lindahl updated the Council on field fees. He stated there have been positive and negative thoughts on this. They are trying to be in line with what adjacent cities are doing and want to also try to keep the fields at a high level for competition. He stated they have been talking about possible charges of $10-$25 per participant and more for non-residents. He stated this is not one of his drives right now but thought it may be something they will continue to look at. He stated if they do this he would want to make sure they identify what the extra money is going for, specific to park maintenance, irrigation, lighting, fence replacement or whatever it would be used for, so the associations know it is not just going into the General Fund. Commissioner Perra stated they talked about the possibility of the fee going to improvements such as irrigation. Commissioner Miskowiec stated the associations are the main users of the fields and he thought they should participate in helping keep them up. The Council and Commission discussed a user fee and it was determined there would not be a ® consensus in favor of fee at this time. Councilmember Knight asked if they asked the Association for help with maintenance and not bring up money. Chair Lindahl thought they already were doing this. Mr. Berkowitz stated baseball does not donate money, they do give the City a yearly amount to use and what is not used is reimbursed back to the association. Mr. Dickinson updated the Council and Commission on the City Campus expansion. RECESS & RECONVENE The City Council recessed at 7:55 p.m. The City Council reconvened at 8:03 p.m. Mr. Berkowitz thanked Mr. Haas and Mr. Grode for their hard work on the Park & Recreation Commission information. DISCUSS REMOTE CONTROL DIRT TRACS/MEDL4N OF EAGLE ST. NW Mr. Berkowitz explained resident Brandon Dobratz, 15950 Eagle Street, has proposed to convert the island median on Eagle Street to a radio -controlled dirt race track. He introduced Mr. Dobratz who made a presentation to the City Council. Mayor Trude stated she has seen the median and it is a mess. She indicated Mr. Dobratz was the first person to come forward with a possible plan for the island. She thought Mr. Dobratz will run into issues with the neighbors on maintenance of the island. Mr. Dobratz indicated this is something outside of a park but something fun and exciting. Mayor Trude stated she liked the idea P77 Andover City Council Workshop Meeting Minutes —August 28, 2018 Page 7 of this being something different. Mr. Dobratz stated this would be something that would be controlled by the City and would need City permission to use the dirt track. He reviewed with the Council his plans for the proposed radio -controlled dirt track. Councilmember Holthus asked how much noise the cars make. Mr. Dobratz stated they are electric and do not make a lot of noise. Commissioner Bukkila stated she liked the concept but not where it is being proposed. If this was in a City park or public location she might be in favor of this. Mayor Trude stated she would like to see Mr. Dobratz and the residents to keep exploring ways to improve and use the center island because it is a large amount of space and the residents do not have large backyards because of the wetlands. Councilmember Goodrich indicated his concern is this might bring in too much traffic into the area and would cause problems. . The City Council was not in favor of a remote -control dirt track in the proposed location. DISCUSS POTENTL4L VETERANS MEMORIAL BLVD. NW LAYOUTS EAST OF NIGHTINGALE ST. NW118-37 Mr. Berkowitz explained the City Council is requested to review the proposed entrance layout for planned extension of Veterans Memorial Boulevard east of Nightingale Street. Mr. Berkowitz indicated staff has been working with WSB Engineering on a layout for Veterans Memorial Boulevard (VMB) and would like direction from the City Council on how the entrance of VMB should look on the east side of Nightingale Street. Mr. Berkowitz asked the Council if they wanted a short median or not. Councilmember Bukkila stated she did not. Mayor Trude stated she did because she thought people coming from the west would slow down if they were going to cross. Mr. Berkowitz stated he did not like medians for certain cases. He stated because of the amount of activity they have and the snowplows coming and going it is another thing to deal with. He stated they could deal with them if the Council wanted a median. Councilmember Goodrich stated he liked the idea of a median because he thought it would add something to Veterans Memorial Boulevard. Councilmember HoIthus thought a median would amake it look more like a boulevard. Councilmember Goodrich asked what kind of initial cost they were looking at. Mr. Berkowitz W. Andover City Council Workshop Meeting Minutes —August 28, 2018 Page 8 stated they are looking at around $50,000 for the median. As long as they do not go median along the entire corridor, that would be extremely expensive. This would be more of an aesthetic thing. Councihnember Goodrich asked if they did the median would it subtract anything else from the Public Works plans. Mr. Dickinson stated this is part of the road work and would be State Aid eligible but indicated it is $50,000 that could be spent elsewhere. Mayor Trude asked if the road will be striped for pedestrian crossings. Mr. Berkowitz indicated it would. He stated there is no trail on the north side so there will not be a crossing there. He reviewed where the trail will be located. A majority of the Council agreed to add a median to the roadway, Councihnember Bukkila was not in favor. Mr. Berkowitz reviewed Tower Drive and the proposed future expansion with round -about. He stated there will be exposure to their Public Works yard on this road in the short term and they will need to figure out some screening. With the exposure of the road, it will expose the building. He showed the schematic that is going to be built without the round -about. He stated in the short- ® term, it will function like a parking lot functions. Mayor Trade asked if they have had an engineering company look at the shape of this and if that is the way it should be done. Mr. Berkowitz indicated at this time they do not have a choice unless they want to move the road and tie it into the northerly driveway of the Community Center. He did not know how long the short term was going to be. Mr. Dickinson stated the road can only go so close to the well. The Council was ok with the design as presented. Mayor Trude stated there is a lot of concern with how this is going to operate. Mr. Berkowitz stated it will function like a parking lot. UPDATE CITY CAMPUS MASTER PLANPOTENTL4L PROJECTS Mr. Dickinson updated the City Council on exploring the expansion of the Andover YMCA Community Center and the Public Works Facility expansions. Mayor Trude stated she would Iike to see the YMCA take over the senior/teen space because they are collecting fees for senior activities. She stated Silver Sneakers is a health -based fee. Councihnember Holthus did not think all the seniors at the activity center use the YMCA. She stated they drink the coffee, play cards and talk to each other. Mr. Dickinson stated if the YMCA has 100% control of the space it will be significantly smaller, and they will run the program the way they want to, and it will be membership based. If the City wants to do it anyone can use it without a membership. Mayor Trude thought the YMCA was providing senior programming. She asked the Council if P79 Andover City Council Workshop Meeting Minutes—August 28, 2018 Page 9 the City should provide senior programing. Councihmmber Bukkila stated this is something the City should provide. Something that is not necessarily athletic or recreational. She would like to see something that would be a social hang out for the seniors. Mayor Trude stated there would need to be staff available for oversight. RECESS & RECONVENE The City Council recessed at 9:08 p.m. The City Council reconvened at 9:10 p.m. 2019 BUDGETDEVELOPMENT DISCUSSION Mr. Dickinson explained staff continues to work on the 2019 Annual Operating Budget Development process. He reviewed the information with the City Council Mr. Dickinson noted there will be a City Council Workshop after the September 4, 2018 meeting to discuss the budget. PREVIEW2019 PRELIMINARY TAR LEVY Mr. Dickinson updated the City Council on the 2019 Preliminary Tax Levy. 2018 BUDGET PROGRESS REPORTS Mr. Dickinson updated the City Council on the 20I8 Budget progress. 2018 CITYINVESTMENTS REVIEW Mr. Dickinson updated the Council on 2018 City Investments. OTHER TOPICS There was none. ADJOURNMENT Motion by Bukkila, Seconded by Goodrich, to adjourn. Motion carried unanimously. The meeting adjourned at 9:28 p.m. Respectfully Submitted, ® Sue Osbeck, Recording Secretary TimeSaver Off Site Secretarial, Inc. MH 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 . WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator - David D. Berkowitz, City Engineer for o£ Public Works Park and Recreation Commission Members FROM: Todd J. Haas, Assistant Public Works Director/Parks Coordinator SUBJECT: 2B. Update of the 2019-2023 CIP for Parks - Engineering DATE: August 28, 2018 This item is an update in regards to the 2019-2023 CIP for Parks that has been recommended by the Park and Recreation Commission. DISCUSSION Listed below are the projects that have been identified by the Park and Recreation Commission over the next 5 years: 2019 • Small irri atg ion project (Bills of Bunker Lake West Park) - $20,000 (no recommended changes from staff). • Kelsey Round Lake Park Trail Expansion -- $152,000 ($76,000 from MNDNR Grant and $76,000 from Park Dedication Fund) • Annual Misc. Projects - $15,000 (no recommended changes from staff. 2020 Pine Hills North/Parking lot with curb - $120,000 Annual Misc. Projects - $15,000 (no recommended changes from staff). 2021 • Annual Misc. Projects - $15,000 (no recommended changes from staff). 2022 2023 Annual Misc. Proiects - $15,000 (no recommended changes from staff). Annual Misc. Projects - $15,000 (no recommended changes from staff). Note: It was discussed with the Commission to consider paving the north parking lot at Prairie Knoll Park but at this point was not recommended. Na Mayor and Council Members August 28, 2018 Page 2 of 2 Attached is the Park Improvement Projected Fund Balance spreadsheet for your review identifying projects listed above. ACTION REQUIRED This is for informational only and no action is required. Respectfiilly submitted, Todd I Haas Cc: Park and Recreation Commission Members Attachment: Proposed 2019-2023 51P Park Improvements Location Maps; Park Improvement Projected Fund Balance spreadsheet < Capital Improvement Plan (2018) Project Name. IRRIGATE HILLS OF BUNKER LAKE WEST PARK L E G E N D 92 Project Location C�] Lots/Parcels Park Water Right of Way City Limits U. 0 100 200 300 Feet55 Document Path: H.lGiedatat&gineeringlProjec ClP 2017.mxd Location Map am Attachment C- Recreational Site Plan c r•r Kelsey Rounds Lake Nature ParkANLMQVE g j71 " M Parking Lot Proposed Feature y 11, $ Existing Bench + — Existing Trail Existing Boardwalk Proposed Trail (for Grant) ; ,it m Proposed Boardwalk Potential Future Dock — Potential Future Trail Existing Entrance r . Possible Entrance OPark Area, 152.6 Acres r'I ' ` i qb' Wetlands (NWI) h Note: All surrounding parcels are zone: • ece ... R-1 Rural Residential •. 1777 a ' f Vt I r N 0 250 500 1,000 Feet Applicant Signature and Date 40111j10►IT-e- 91z6�(8 a Capital Improvement Plan (2020) Project Name: PINE HILLS NORTH PARKING LOT IMPROVEMENTS L E G E N D F9 Location Map Projected Sources of Revenue Park Dedication Fee - Residential Units Park Dedication Fee- Residential ($3,319/unit) Donation / Contribution - Kelsey Round Lake Park Capital Projects Levy- Park Improvements Total Revenues Available Projected Commitments Fox Meadows -Reconstruction Irrigation Project -Small Sophies Park -Trail connection Rose Park -Shelter Expansion, ADA, Slab Kelsey Round Lake Park- Trail Expansion Pine Hills North - Phase II Parking Lot w/ Curb (30% Park Dedication) Annual Miscellaneous Projects Total Commitments Revenues Over (Under) Expenditures Fund Balance as of December 31, 2017 Fund Balance Brought Forward Ending Fund Balance*" CITY OF ANDOVER Park Improvement Fund Projected Fund Balance 2018 2019 2020 2021 2022 2023 TOTALS 25 25 25 25 25 26 $ 82,975 $ 82,975 $ 82,975 $ 82,975 $ 82,975 $ 82,975 $ 497,850 - 75,000 - - - - 76,000 15,000 15,000 15,000 15,000 15,000 15,000 - 90,000 .97,975 173,976 97,976 97,976 97,976 97,975 663,850 20,000 20,000 45,000 20,000 65,000 12,000 12,000 10,500 10,500 152,000 15200 1120,000 120,000 15,000 15,000 15,000 15,000 15,000 15,000 90,000 102,500 187,000 135,000 16,000 16,000 15,000 469,500 (4,525) (13,026) (37,026) 82,975 82,975 82,975 136,375 131,850 118,825 81,800 164,775 247,750 $ 131,850 $ 118,825 $ 81,800 $ 164,775 $ 247,750 $ 330,726 "Target -$50,000 to create a contingency for any project overages. Funds Available for Rose Park Rose Park - tower rental fee $ 24,917 Chesterton Commons Park - Donation 1,076 $ 25,993 I 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, City Engineer/D for of Public Works Park and Recreation Commission Members FROM: Todd J. Haas, Assistant Public Works Director/Parks Coordinator SUBJECT: 2E. Discuss Andover Community Center/Request for Information by the Commission DATE: June 22, 2021 INTRODUCTION The City Council is requested to discuss information request from the Park and Recreation Commission regarding the Andover Community Center. DISCUSSION Over the past few months, the Commission has discussed the Andover Community Center and the role the Commission should play and information they would like to receive. Attached are the following meeting minutes regarding the discussion the Commission has had over the past few months: ➢ February 4, 2021 ➢ March 4, 2021 (Page 4 identifies options and main discussion points) ➢ May 27, 2021 (Copy of minutes are attached as part of Item D) ➢ June 3, 2021 ACTION REQUIRED The City Council is requested to discuss information request from the Park and Recreation Commission regarding the Andover Community Center and direct staff on how to proceed. Respectfully submitted, Todd J. Haas Attachment: P"d Recreation Commission meeting minutes of February 4, 2021; March 4, 2021; and June 3, 2021 Regular Andover Park & Recreation Commission Meeting Minutes — February 4, 2021 Page 2 Brian Theis, Tamarack Land Development, came forward and stated the develo ment consists of 22 single family lots. He stated there is an outlot next to Oakview that c e used to expand the park if the Commission desired. Mr. Haas stated the outlot is mostly wetland and staff recommends cash i eu of land Chair Lindahl stated the focus has not been adding parks and more ar to maintain. Commissioner Stenzel asked to see an aerial of the park and Vred the outlot is primarily wooded or wetland. He stated he is in favor of cash in lieu o d. Motion by Stenzel, seconded by Strombeck, to recomm accepting cash in lieu of land for the Lashinski property development. Motion passe ayes, 2 absent (Newton and Miskowiec). CONSIDER 2021 TOURNAMENT Assistant Public Works Director Haas s tournament application from Tribute to Heroes Tourney on August 21, 2021 a� HEROES TOURNEY Commission is asked to consider a os of Minnesota for their 51h Annual Park. Kyle Lundequam, Tribute to the ops, came forward and said the event will consist of an adult softball tournament and a ities for kids to raise money for the Fallen Heroes Children's Education Fund. Mr. Haas stated there are conflicts with other activities. Commissioner Sten asked why the City is considering waiving the tournament fee. Mr. Haas replied the C' has waived the fee since the organization started the. tournament and is a nonprofit or ization. The City Council will need to approve waiving'the fee. Commissio oth asked if the City gets recognition for waiving the fee. Mr. Lundequam replied the ity does get recognized and the waiving of the fee allows more money to go to the Edu ion Fund. by Strombeck, seconded by Widmyer, to approve the 2021 Tournament tion and recommend the tournament fees be waived. Motion passed 5 ayes, 2 (Newton and Miskowiec). OUTSTANDING ITEMS 1. Andover Community Center Advisory Committee Update: Commissioner Strombeck stated there is no update at this time because the City Council has disbanded the Community Center Advisory Committee. Commissioner Strombeck stated she would like to discuss the Park and Recreation Commission's role at a future workshop now that the Community Center Committee is disbanded. She stated the Park and Recreation Commission needs a unified board recommendation of ideas to Regular Andover Park & Recreation Commission Meeting Minutes — February 4, 2021 Page 3 present to Council in order to move forward. Commissioner Strombeck would like the $1 million stake the Commission has in the Community Center addressed with what type of information the Commission would like to receive to ensure financial transparency and fiscal responsibility. Commissioner Stenzel asked to add programming beyond the ACC building to a future workshop. 2. Completed Projects: nothing new to report 3. Projects: Mr. Haas reviewed the remaining on-going items. He noted there is a 0 carry over for a new playground and staff would like to replace Wild Iris Park p a und. Mr. Haas stated WSB is preparing a cost estimate for pickleball courts at three ons: behind City Hall, Prairie Knoll Park, and Pine Hills North. 4. On -Hold Projects — nothing new to rep 5. Other Items of Interest — Mr. Haas provided ate on pedestrian trails. 6. Parks Maintenance Update: Mr. Grode provide date on maintenance activities since the last meeting. He noted the City installe at skating rinks announcing the lights are on from 4:30-9:30 p.m. CHAIR'S REPORT NAA% to report Motion by Strombeeconded by Stenzel, to adjourn the meeting at 7:20 p.m. Motion passed 5 ayes, 2 ended (Newton and Miskowiec). Respectfully Submitted, Shari Kunza, Recording Secretary TimeSaver Off Site Secretarial, Inc. Andover Park & Recreation Commission Workshop Meeting Minutes — March 4, 2021 Page 3 DISCUSS ANDOVER COMMUNITY CENTER/GOALS AND ROLES OF THE PARK AND RECREATION COMMISSION Commissioner Strombeck explained that 50% of Park Dedication fees of each year go to the Andover Community Center (ACC) until the $1M is paid. She stated that the City Council should have financial oversight and she thinks the Council should have some oversight as well. She would like the Commission to receive financial reporting and updates and has asked for it but has been told Mr. Sutherland is busy. Commissioner Strombeck wants to bridge the island from the ACC. She feels Mr. Sutherland doesn't need to provide all the updates and can delegate to other staff. She feels that more information from a variety of ACC staff members is better than random paragraphs currently provided. Commissioner Strombeck stated there is a breakdown in communication and the current system is not working. Chair Lindahl agreed there should be a partnership, but the Commission doesn't have its own staff to fulfill those duties. Commissioner Stenzel stated everyone knows when Andover football or baseball schedules get approved because it comes before the Park and Recreation Commission. He said the community doesn't know what is going on in the ACC because it doesn't get approved by a resident board. Commissioner Stenzel said Mr. Haas and Mr. Seeger provide maintenance updates at every meeting and he would like to see the same thing from the ACC. Commissioner Roth said that if he is asked what is going on at the ACC, he wouldn't' know, because he is not getting the information. Commissioner Stenzel expressed the Commission is tasked to oversee Parks and Recreation and feels the ACC should fall under its umbrella in some manner. Mr. Haas recommended updating the role of the Park and Recreation Commission Commissioner Strombeck stated the Commission is not looking to micromanage but now that the ACC is growing, there should be more people at the table. She feels residents should be more informed than a small paragraph in the newsletter. Commissioner Stenzel said the Commission is not trying to be a boss but trying to give guidance. He thinks the community would like that type of oversight. Commissioner Lindahl stated the Commission wants input and the opportunity to exchange ideas and not authority over the ACC. Commissioner Strombeck said she is looking for an exchange of information. Her intent is to help wherever she can, help the community grow, and make information more accessible. Commissioner Strombeck stated that quarterly reports and updates twice per month were offered but she is not interested in them. She would like the information to be current and fresh. She is not looking for operational costs but for general numbers and a plan in place to have the ACC debt reduced. Andover Park & Recreation Commission Workshop Meeting Minutes — March 4, 2021 Page 4 Chair Lindahl asked the Commission what type of information they were interested in receiving. Commissioner Roth stated reporting on what happened in the past is useless. He explained it's good to know and serves a purpose, but the leading metrics are the most important. He further explained that knowing if the ACC is on goal, behind, or ahead is helpful. He stated knowing the status of projected activity is helpful. Commissioner Roth would like regular updates from the ACC. The Commission discussed may options of information they are looking for and reached consensus on the following: • Quarterly financial report o Profit and loss statements o Comparison from last year o Year to date budget status • Monthly updates from ACC staff o Activities and events that are coming up o Activities and events that just wrapped up o New events, items of note, and highlights o Usage numbers o Utilization rate of facilities The Commission identified the following areas of responsibility for the Park and Recreation Commission and ACC: • Provide guidance and input on activities and rentals • Policy setting and policy oversight • Reviewing information on what is programmed, how it is programmed, and the related budget items • Reviewing rink and gym scheduling just as they review and approve field schedules The Commission identified the following as areas of improvements in the relationship between the ACC, the Commission, and the public: • Increase in communication from the ACC • Transparency with the budget and City subsidy — what do residents get for their money? • Change the perception that hockey runs the ACC • More detailed information about the ACC provided to the public • More space in the City Newsletter for the ACC Mr. Haas stated the Council will review the Commission's notes and discuss roles and responsibilities at the March 23 City Council Workshop. Chair Lindahl directed the discussion to the area of recreation programming. Andover Park & Recreation Commission Workshop Meeting Minutes — March 4, 2021 Page 5 Commissioner Stenzel asked if there is capacity to have the discussion about programming beyond the Community Center and in the neighborhood parks. He stated there are lots of opportunities and the parks are underutilized. Commissioner Stenzel asked if the Commission should get involved in programming. He identified day camps, community ed classes, summer camps, and structured programs as recreational opportunities. Mr. Haas explained the City Council would need to discuss any recreation program expansion as it would involve the addition of staff. Commissioner Stenzel stated there is programming in the ACC, but nothing is programmed outside of the building. Mr. Haas explained the ACC programs within its building and anything in the parks is directed through the Public Works Department. Chair Lindahl suggested the parks and recreation programming should be intertwined. Commissioner Stenzel stated there is a disconnect in recreation programming in the City and questioned if the residents are receiving what they are paying for. The Commission asked what ACC staff were doing in the summer if usage in the ACC drops during the warmer months. They asked if the ACC staff could offer summer programs when they are less busy inside. ADJOURNMENT Motion by Stenzel, seconded by Roth, to adjourn the meeting at 9:30 p.m. Motion passed unanimously. Respectfully Submitted, Shari Kunza, Recording Secretary TimeSaver Off Site Secretarial, Inc. Regular Andover Park & Recreation Commission Meeting Minutes June 3, 2021 Page 5 Commissioner Strombeck asked how much a new playground would be if the labor was a community build. Mr. Haas stated the cost of the playground would be around $30,000-$40,000 and a community build would save $6,000-$8,000. Commissioner Stenzel thanked Ms. Vosco for coming in and recommended she get signatures from the neighborhood. He said it will help the Commission prioritize community need. Chair Lindahl asked Ms. Vosco to include the number and ages of kids in the neighborhood. He stated it helps determine what amenities to bring to the neighborhood for their feedback and decide on a budget. Commissioner Newton asked to add items to Spreadsheet C to justify why the Commission wants to cap the payment to the Community Center at $500,000. Chair Lindahl explained the proposal to only pay $500,000 was not received well. Commissioner Stenzel asked where the Commission's oversight was for the $500,000 they have already contributed to the Community Center. He stated they should have oversight and are trying to pay for this stuff. Commissioner Stenzel stated he will support Spreadsheet C and keep saying C because they have no oversight for Park Dedication Funds to go towards parks. He said every dollar comes through this Commission except for the Community Center contribution and that is not right. He recommends capping the contribution at $500,000 and put stuff in there that is park related unless they get them in the building. Commissioner Stenzel stated the Commission cannot build a playground at Lund's North Park because there is $500,000 stuck in the Community Center that they cannot use. The Commission added $50,000 for Lunds North Park playground. Commissioner Newton recommended adding items to Oakview Park. Commissioner Stenzel requested the Parks Miscellaneous be increased to $50,000. Commissioner Newton suggested completing Pine Hills North Facility. Commissioner Stenzel asked for usage numbers for Pine Hills North Park. He agrees with Commissioner Newton to complete parks. Commissioner Stenzel asked if the Commission would consider pickleball in Spreadsheet C if half of the money was raised by the pickleball community. Chair Lindahl recommended 35%. Commissioner Stenzel recommended placing $200,000 in the CIP from the Park Dedication Funds for pickleball and having the pickleball community work on raising additional $100,000 by 2026 for a total of $300,000. Mr. Haas stated he can add aline item that shows the pickleball community contribution at $100,000. Commissioner Strombeck asked what happens if the pickleball community cannot raise $100,000. Chair Lindahl stated the project will be pushed back until they have the funds. Motion by Stenzel, seconded by Miskowiec, to recommend CIP Spreadsheet C, adding $50,000 for Lunds North Park playground in 2023, increase the Park Miscellaneous Fund to $50,000 and adding $200,000 (from Park Dedication Funds) for pickleball courts in 2026. Motion passed unanimously. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV To: Mayor and Council Members CC: Jim Dickinson, City Administrato David D. Berkowitz, Director of blic Works/City Engineer Park and Recreation Commission From: Todd J. Haas, Assistant Public Works Director Subject: 2F. Discuss User Fees for Use of Parks/Facilities by Associations/Groups Date: June 22, 2021 INTRODUCTION The City Council is to discuss the idea of having a fee established for use of parks as requested by the Park and Recreation Commission. DISCUSSION The Park and Recreation Commission would like to discuss the possibility of establishing a fee for park use. Attached is the Park and Recreation Commission meeting minutes of May 27, 2021. Also attached is the discussion at the City Council Workshop of August 28, 2018 where it was determined there was not a consensus in favor of a fee at that time. ACTION REQUESTED The City Council is to discuss the idea of having a fee established for use of parks as requested by the Park and Recreation Commission and direct staff on how to proceed. Respectfully submitted, Todd J. Haas Attachments: May 27, 2021 Park & Recreation Commission Meeting Minutes; August 28, 2018 City Council Workshop Meeting Minutes ✓ Andover Park & Recreation Commission Workshop Meeting Minutes —May 27, 2021 Page 3 to $50,000 to give the Commission flexibility in completing projects not identified in the CIP. Mr. Haas recommended adding the items to the agenda at the June 3rd meeting. Mr. Haas asked the Commission to discuss the baseball safety netting at ASN and Sunshine Park. He said there are options for all netting or partial fencing and netting. Commissioner Stenzel stated the baseball association should ask for a grant from the Twins Community Fund. The Commission discussed options for netting Commissioner Stenzel suggested charging associations $1 per registration to go towards park maintenance. He asked why taxpayers are paying for associations to use outdoor facilities and users are paying for indoor facilities. Commissioner Miskowiec explained the Commission talked about this a few years ago and the cost of collecting the fee was almost as much as they would bring in. Commissioner Stenzel suggested ways the baseball association can bring in revenue to contribute to field maintenance, new field features, and replacement items. Chair Lindahl stated youth safety is a priority and suggested dedicating $10,000 from the Park Miscellaneous Fund towards youth safety. The Commission discussed charging athletic associations a per player fee for field usage and using the funds to go to field improvements. Commissioner Strombeck said she would like to see more safety lights installed in parks. Chair Lindahl summarized the consensus of the Commission to cap the ,payment to the Community Center at $500,000, increase the Park Miscellaneous Fund to $50,000, and to dedicate $10,000 from the Park Miscellaneous Fund to youth safety. DISCUSS 2 022-2 02 6 TRAIL CAPITAL IMPROVEMENT PLAN Mr. Haas stated trail improvements will be delayed a year due to a lack of funding in the Trail CIP. Commissioner Stenzel suggested a trail along Coon Creek from Hanson to Crosstown. Mr. Haas stated that trail was not supported by the neighborhood when it was proposed many years ago. Commissioner Stenzel recommended it be brought up again because the neighborhood has changed. Mr. Haas stated he will write the item up for the next meeting. Commissioner Strombeck stated she went to a community build project and spoke with one of the organizers. She stated they asked for a park dedication and grills near the shelter. She said her goal is to have two movies in the park this summer. ® Andover City Council Workshop Meeting Minutes —August 28, 2018 Page 6 Mr. Haas reviewed other association storage areas in the City and their requests. F. Discuss Fee for Use of Fields by Groups/Organizations/Associations Chair Lindahl updated the Council on field fees. He stated there have been positive and negative thoughts on this. They are trying to be in line with what adjacent cities are doing and want to also try to keep the fields at a high level for competition. He stated they have been talking about possible charges of $10425 per participant and more for non-residents. He stated this is not one of his drives right now but thought it may be something they will continue to look at. He stated if they do this he would want to make sure they identify what the extra money is going for, specific to park maintenance, irrigation, lighting, fence replacement or whatever it would be used for, so the associations know it is not just going into the General Fund. Commissioner Perra stated they talked about the possibility of the fee going to improvements such as irrigation. Commissioner Miskowiec stated the associations are the main users of the fields and he thought they should participate in helping keep them up. The Council and Commission discussed a user fee and it was determined there would not be a ® consensus in favor of a fee at this time. Councilmember Knight asked if they asked the Association for help with maintenance and not bring up money. Chair Lindahl thought they already were doing this. Mr. Berkowitz stated baseball does not donate money, they do give the City a yearly amount to use and what is not used is reimbursed back to the association. Mr. Dickinson updated the Council and Commission on the City Campus expansion. & RECONVENE The Cit'lWigunciI recessed at 7:55 p.m. The City Council reconvened at 8:03 p.m. Mr. Berkowitzth d Mr. Haas and Mr. Grode for their hard work on the Park & Recreation Commission informah DISCUSSREMOTE CONTRO T TRACKIME'DMN OFEAGLE ST. NW Mr. Berkowitz explained resident Brandon ratz, 15950 Eagle Street, has proposed to convert the island median on Eagle Street to a radio -con d dirt race track. He introduced Mr. Dobratz who made a presentation to the City Council. Mayor Trude stated she has seen the median and it is a mess. S dicated Mr. Dobratz was the ® first person to come forward with a possible plan for the island. She t Mr. Dobratz will run into issues with the neighbors on maintenance of the island. Mr. Do indicated this is something outside of a park but something fun and exciting. Mayor Trude state liked the idea 0 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, City Enginee itrofPublic Works Park and Recreation Commission Me e FROM: Todd J. Haas, Assistant Public Works Director/Parks Coordinator SUBJECT: 2G. Discuss Programming -Activities DATE: June 22, 2021 INTRODUCTION The City Council is requested to discuss programming -activities as recommended by the Park and Recreation Commission. DISCUSSION Attached are the meeting minutes from the March 4, 2021 Park and Recreation Commission for review regarding their interest about programming beyond the Andover Community Center and in the neighborhood parks. ACTION REQUIRED The City Council is to discuss programming -activities as requested by the Park and Recreation Commission and direct staff on how to proceed. Respectfully submitted, Todd J. Haas Attachment: Park and Recreation Commission meeting minutes of March 4, 2021 a.+ew. 2 G. Andover Park & Recreation Commission Workshop Meeting Minutes — March 4, 2021 Page 5 Commissioner Stenzel asked if there is capacity to have the discussion about programming beyond the Community Center and in the neighborhood parks. He stated there are lots of opportunities and the parks are underutilized. Commissioner Stenzel asked if the Commission should get involved in programming. He identified day camps, community ed classes, summer camps, and structured programs as recreational opportunities. Mr. Haas explained the City Council would need to discuss any recreation program expansion as it would involve the addition of staff. Commissioner Stenzel stated there is programming in the ACC, but nothing is programmed outside of the building. Mr. Haas explained the ACC programs within its building and anything in the parks is directed through the Public Works Department. Chair Lindahl suggested the parks and recreation programming should be intertwined. Commissioner Stenzel stated there is a disconnect in recreation programming in the City and questioned if the residents are receiving what they are paying for. The Commission asked what ACC staff were doing in the summer if usage in the ACC drops during the warmer months. They asked if the ACC staff could offer summer programs when they are less busy inside. ADJOURNMENT Motion by Stenzel, seconded by Roth, to adjourn the meeting at 9:30 p.m. Motion passed unanimously. Respectfully Submitted, Shari Kunza, Recording Secretary TimeSaver Off Site Secretarial, Inc. • ,NDOVEA 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Admini FROM: David Berkowitz, Director of Public Wks/City Engineer SUBJECT: Discuss 2022 Street Reconstruction Project/22-2 - Engineering DATE: June 22, 2021 INTRODUCTION The City Council is requested to discuss the method of assessment for the proposed 2022 Street Reconstruction Project. DISCUSSION Design work is near completion for the 2022 Street Reconstruction project which includes the development of Timber Rivers Estates and Rolling Meadows Estates. As you can see by the attached location map the parcels within these developments differ in terms of size and front footage along the roadway. Staff would like to review and discuss with the Council the most equitable method to assessment each property for the proposed roadway improvement. The City's Assessment Manual, Policies and Procedure Guide identifies three main assessment methods to assess for street improvements and they are Area, Unit and Front Footage. These different methods will be discussed in detail and how they would relate to this specific project. A neighborhood meeting will be scheduled for late July to review the project with the residents and discuss the proposed assessments for each property. ACTION REQUIRED The City Council is requested to discuss the method of assessment for the proposed 2022 Street Reconstruction Project and direct staff on how to proceed. Respectfully submitted, David D. ao 'itz, P.E. Attachments: 2022 Street Reconstruction Location Map & Page 8 of the Assessment Manual, Policies and Procedure Guide-' 9LNAbWRJ IL Capital Improvement Plan (2022) Project NaMe: ANNUAL STREET RECONSTRUCTION TIMBER RIVER ESTATES & ROLLING MEADOWS ESTATES i 40 E 175T y� 9`F � Ai Y O z O a 1: 3RD AV_E In y , CO 1.. -71 ST— AVE RUM RIVER Q gQ A N 1:�1_ST-A VE Y 17151 S T ! �Q ------------- L 1.70TH-LN �O 170TH -AVE fqi Z. Ci a 167T -H -AVE 166TH1N Location Map L E G E N D N Project Location W E Lots/Parcels 93 Park s Water Right of Way City Limits o 400 800 1,200 Feet D� Pah H M.istlela%EnglrbenngWmjxmtClP 2021.mxtl Methods of Assessment In preparing past assessment rolls the City Council has used four (4) methods of assessments. Any combination may be used for a particular project. It should be emphasized that the special assessment methods and policies summarized herein cannot be considered as all-inclusive and that unusual circumstances may at times justify special considerations. 1. Area: The area to be assessed is the total gross land area in acres of a property, including street and utility easements, but excluding those areas as described under "Properties Not Assessed". The types of improvements to be assessed on this basis are: (a) Sanitary Sewer Trunk (b) Water Trunk, Source & Storage (c) Storm Drainage (d) Area Transportation Improvements 2. Unit (Lot): Unit is a parcel or lot that cannot be further subdivided. The types of improvements to be assessed on this basis include but are not limited to: water, sanitary sewer, street and storm drainage improvements for residential, industrial and commercial properties. If a residential parcel has the potential to subdivide within the Metropolitan Urban Service District (MUSA) and the lot is determined to be buildable, an R-4 designation will be utilized to determine the total assessable units. If the parcel is outside the MUSA and the lot is determined to be buildable, an R-1 designation will be utilized to determine the total assessable units. Refer to the Zoning Code for the most current lot size requirements. If a utility improvement is part of a County Road project, in general the City's policy is to extend sanitary sewer and water services to lots or potential lots adjacent to the utility. The cost is typically assessed when the property petitions for connection. 3. Front Footage: The types of improvements to be assessed on this basis include but are not limited to: water, sanitary sewer, street and storm drainage improvements for residential, industrial and commercial properties. If this method is used, corner lots shall be assessed on the side that the property is addressed. 4. Variable Costs: Driveways and special services. Assessable Costs 1. Contract Costs: Amount paid to contractors for constructing the improvements. 2. Construction Interest: Cost of financing during the time frame of when the first expense is incurred and accumulating until the assessment roll is approved by the City 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Andover Community Center (ACC) Updates June 22, 2021 May 2021 FINANCIAL UPDATE Attached for Council review is a Community Center Budget Summary Report for Budget Year 2021. The report reflects activity through May 2021, comparative data with May 2020 and audit data reflecting the entire year of 2020. As the Council well knows, the year 2020 was a difficult year, in part because of the expansion construction, but heavily with imposed COVID restrictions shutting down the entire facility mid- March of 2020 and then finally being allowed to reopen in a restricted capacity early January 2021. The ACC has now been operating for five months since the reopening, thus making the current year (2021) activities somewhat comparable with only the first three months of 2020 containing full operations. Moving deeper into 2021, comparative data with 2020 will become more difficult due to the State imposed 2020 COVID shutdowns of the facility. Also provided is an ACC historical perspective of actual costs dating back to 2015. This is the reporting previously provided to the ACC Advisory Commission. This report also provides history on debt service payments and the property tax levy assigned to debt and operation. Administration will review and discuss the attached reports with the Council at the Workshop May/June 2021 FACILITY UPDATE Please refer to the attached ACC Facility Update for Major Events, walking track activity, programs for the month, current partnerships providing services at the ACC and Activities the ACC is currently focusing on. ACC now has all fall/winter schedules for the 2021-22 Prime Season finished and those schedules are currently being reviewed by the facility users. Efforts have and are currently being made to fill non -Prime hours. To show past users, attached is a non -prime usage report, the non -prime report is for Sept 2019 — Feb 2020. (March was not included due to the COVID impacts). The report shows non -prime activity that was scheduled from 5:00am-3:00pm. Daytime gym activity users are currently ACC's primary target audience, this includes Pickleball, Open Basketball, Tot -Time, etc. where participants are charged a daily fee to play, also shown are YMCA partnership hours. Non -prime hour users at the ice rink accommodate public skate, open hockey and pre -K learn to skate programs. ACC does see some private rentals where user groups come in before school, on a no school day, or held an overnight lock -in. ACC ice time rentals traditionally ends at 10:30PM during the winter season, only few late -late night hours are currently sold. ACC has looked at organized adult leagues for the late times, but those leagues are generally looking for 2-3 hours in a row so they can better schedule games and assign referees. Other ACC Highlights: -Recent ice install on the new rink went great. The ice was painted 6/9. Special thanks to Willy McCoy's and Terry Overacker Plumbing for purchasing the in -ice ads. (Refer to attached picture) -ACC hosted a Jr. Hockey team from Alaska the week of June 7 for practices and two playoff games. COVID/Financial reasons kept them in Minnesota most of the season. With our past relationships, the Alaska team selected the ACC as their "Home Ice" while in Minnesota. (Refer to attached picture) -ACC is off and running with summer activities. Hockey camps are in full swing, with ACC hosting both Andover and Anoka programs this summer. Both groups have programs for boys and girls as young as 5 up thru the HS teams. -ACC continues to pick up additional ice rentals from the Anoka Arena. The Anoka Arena is shut down until early October as they install a new refrigeration system on both rinks. -Andover Youth Hockey is running a 3v3 "cross -ice" hockey program all summer in the late afternoon a couple days a week. -Hometown Hockey continues to be a major user. Next up for them is the annual Fun Fest Tournament. In August they will host 2 separate weeks of day camps where the participants are at the ACC from 7:30a -4:00p each day. -The ACC summer Learn to Skate program will have 70+ participants this year. This is double what ACC did back in the summer of 2019. (Refer to attached picture) -ACC hosts a volleyball club, MN Premier Volleyball has several days/nights this summer filled with camps and clinics for volleyball players. -43 Hoops from Hopkins will be back at the ACC again this summer for its 81' year of basketball clinics in the fieldhouse. -ACC is preparing for Fun Fest activities. -ACC staff is currently busy training on the new software that will manage all scheduling, invoicing, program registration, etc. The new software system will go live this fall. -ACC's new Facilities Coordinator hire is fitting in and is learning the intricacies of the facility. National Snorts Center Agreement Update The Andover City Council at the May 18, 2021, City Council Meeting approved a request for the refund of the $250,000 deposit from the Minnesota Amateur Sports Commission and the National Sports Center Foundation. The City entered into an agreement with the Minnesota Amateur Sports Commission and the National Sports Center Foundation to secure priority rental rights to prime ice time at the Super Rink for a refundable deposit of $250,000 in 2008. With the addition of the sports complex at the ACC, the youth hockey program no longer needs priority rights to those hours. The City exercised its option to request a refund of the $250, 000 deposit and provided the required 24 -month written notice. Senior & Teen Programming The City has been working with the YMCA on more programming now that there is dedicated space for seniors and teens. The YMCA restarted the after-school program when COVID restrictions were lifted, and City/YMCA discussions are under way for additions teen programming. We are currently exploring partnering with local churches to provide weekend night drop off opportunities. Senior activities at the YMCA have taken off, to the level the current dedicated space is not enough. The City/YMCA are exploring opportunities to utilize the City Hall Senior Center for additional programs. CITY OF ANDOVER Community Center Budget Summary Totals Budget Year 2021 Current: 2020 2021 Salaries & benefits REVENUES Budget May YTD %Bud Audit Budget May YTD %Bud 22,290 Charges for services 74,809 105,100 41,015 39% Operating 486,075 109,976 23% Ice Rental $ 470,300 $ 123,196 26% $ 361,796 $ 668,000 $ 321,887 48% Turf Rental - - Na - 70,000 0% 1,807 3% Track - - da 301 - 1,153,500 1,625 We Fieldhouse Rental 218,000 80,586 37% 133,126 270,000 (423,425) 116,248 43% Proshop 12,000 2,741 23% 4,394 15,000 3,276 22% Vending 13,000 3,646 28% 6,148 16,000 2,179 14% Advertising 39,000 8,000 21% 8,000 50,000 17,377 35% Total Charges for services 752,300 218,169 29% 513,765 1,089,000 464,399 43% Miscellaneous 140,000 36,148 26% 110,781 140,000 37,612 27% Total revenues 892,300 254,317 29% 624,546 1,229,000 502,011 41% 2020 2021 EXPENDITURES Budget May YTD %Bud Audit Budget May YTD %Bud Current: Salaries & benefits 629,296 208,121 33% 503,842 757,753 246,610 33% Departmental 79,100 22,290 28% 74,809 105,100 41,015 39% Operating 486,075 109,976 23% 345,588 635,197 166,353 26% Professional services 121,000 16,199 13% 129,261 154,375 21,691 14% Capital outlay 130,000 176,884 0% 100,000 493,000 183,179 n/a Current 1,445,471 356,586 25% 1,153,500 1,652,425 475,669 29% Revenue cver(,do,) expense (553,171) (102,269) 18% (528,954) (423,425) 26,342 301% Other financing sources (uses) General Property Tax Levy - - da - 155,000 - 0% Investment income - 70 We 6,793 - (634) Na Rental / Lease Pymt 638,000 476,814 75% 635,629 638,000 483,813 76% Transfers out (300,000) (300,000) 100% (300,000) (300,000) (300,000) t00% Total financing sources (uses) 338,000 176,884 52% 342,422 493,000 183,179 37% Net increase(decresse) in fundbalance $ (215,171) $ 74,615 -35% $ (186,532) $ 69,575 $ 209,521 301% CITY OF ANDOVER, MINNESOTA Andover Community Center / YMCA Historical Comparison 2015 2016 2017 2018 2019 2020 2021 2021 Actual Actual Actual Actual Actual Actual Budget May -YTD Revenues: Charges for services Ice Rental S 400,619 S 405,990 S 392,828 S 435,716 S 442,995 S 361,796 S 668,000 S 321,887 Turf Rental - - - - - - 70,000 1,807 Track - - - - - 301 - 1,625 Fieldhouse Rental 187,007 199,286 215,089 218,667 220,225 133,126 270,000 116,248 Proshop 9,258 9,412 9,247 8,606 9,680 4,394 15,000 3,276 Vending 9,279 8,588 9,182 7,470 8,427 6,148 16,000 2,179 Advertising 31,758 26,450 38,819 34,000 40,850 8,000 50,000 17,377 Charges for services 637,921 649,726 665,165 704,459 722,177 513,765 1,089,000 464,399 Miscellaneous 174,788 136,552 136.149 142,768 131,386 110,781 140,000 37,612 Total revenues 812,709 786,278 801.314 847,227 853,563 624,546 1,229,000 502,011 Expenditures: Current: Salaries& benefits 439,304 451,332 481,926 501,108 533,044 503,842 757,753 246,610 Departmental 74,949 77,945 65,612 76,448 66,570 74,809 105,100 41,015 Operating 388,492 364,935 364,242 352,067 330,084 345,588 635,197 166,353 Professional services 142,602 106,381 125,034 104,076 77,818 129,261 154375 21,691 Capital outlay 47,859 4,900 11,442 39,888 100,000 Current 1,045,347 1,048,452 1,041,714 1,045,141 1,047,404 1,153,500 1,652,425 475,669 Revenue over under expenditures (232,638) (262,174) 240,400 (197,914) (193,841) (528,954) (423,425) 26,342 Other financing sources (uses) General Property Tax Levy - - - - - - 155,000 - Investment income (1,078) 2,190 2,779 5,780 16,107 6,793 - (634) Rental/Lease Pymt 638,220 640,303 641,691 637,150 636,803 635,629 638,000 483,813 Transfers out (300,000) (300,000) (300,000) (300,000) (300,000) (300,000) (300,000) (300,000) Total financing sources(uses) 337,142 342,493 344,470 342,930 352,910 342,422 493,000 183,179 Net increase (decrease) in fund balance 104,504 80,319 104,070 145,016 159,069 (186,532) 69,575 209,521 Fund balance(deficit)- January I (48,364) 56,140 136,459 240,529 385,545 544,614 358,082 358,082 Fund balance(deficit)- December 31 S 56,140 S 136.459 S 240,529 S 385,545 S 544,614 E 358,082 S 427,657 S 567,603 Fund Balance Detail: FB - Replac Res for Common Space S 143,702 S 154,449 S 179,283 E 173,560 S 200,606 S 190,067 S 215,067 S 215,067 FB - Unassigned (87,562) (17,990) 61.246 211,985 344,008 168,015 212,590 352,536 S 56,140 S 136 459 S 240,529 S 385,545 S 544,614 S 358,082 S 427,657 S 567,603 Debt Service Payments 2012C GO Abatement Bonds (P+1) E 1,214,906 S 1,216,506 E 1,213,731 S 1,211,481 S 1,208,931 S 1,215,981 S 1212,631 S 1,212,631 2019A GO Abatement Bonds (P +1) 590,150 819,725 819,725 S 1,214,906 E 1,213,731 S 1211,481 5 1208931 L1.806.131 S 2,032,356 S 2,032,356 Property Tax Levy 20I2C GO Abatement Bonds S 975,632 S 977,332 S 974,418 S 972,055 S 969,378 S 976,780 S 973.263 S 973,263 2019A GO Abatement Bonds - - - - - 1,001.090 976,966 976,966 Community Center Operations 155,000 155,000 S 975.632 9977,332 S 974,418 $ 972,055 S26_9 $ 1,977,870 S 2.105 229 S 2,105,229 ANDOVER COMMUNITY CENTER FACILITY UPDATE JUNE 2021 JUNE 14 - ANDOVER SUMMER HOCKEY CAMPS BEGIN JUNE 14 - ANDOVER YOUTH HOCKEY SUMMER SKILLS BEGIN JUNE 14 - ANDOVER YMCA SUMMER CAMPS BEGIN JUNE 1 S - MN PREMIER VOLLEYBALL CAMPS BEGIN JUNE 21 - ANOKA SUMMER HOCKEY CAMPS BEGIN TRACK CHECK IN IS REQUIRED, MONDAY -FRIDAY, 6 30AM-4 30PM. NUMBERS BELOW REFLECT THOSE CHECKED IN DURING THESE TIMES JANUARY 1619 FEBRUARY 2068 MARCH 1571 APRIL 982 MAY 471 JUNE TBD ♦ JUNE 15 - JULY 27 SUMMER LEARN TO SKATE LESSONS -39 KIDS ♦ JUNE 15 - 29 INTRO TO ICE LESSONS -14 KIDS ♦ JULY 13 - 27 INTRO TO ICE LESSONS -20 KIDS YMCA - SUMMER TEEN CENTER & OPEN GYM - COMMUNITY EVENTS - SENIOR PROGRAMS SUBWAY ANOKA COUNTY LIBRARY ON THE GO ADULT HOCKEY 18+ ♦ BASKETBALL VOLLEYBALL • FAMILYTURFTIME ♦ FAMILY SOCCER PICKLEBALL (BEGINNER 8 OPEN) PUBLIC SKATE ANDOVER Andover Community Center COM MU N,iY <ENTER Usage Statistics - By Customer Grout) 9/1/2019 - 2/29/2020 / Mon, Tues, Wed, Thum, Fri 15:00 AM -2:30 PM / Facility Events, Activity Events, League Events All Facilities Customer Group / Accouht/Activity Hours AAA Boys Basketball League ACC Adult Hockey ACC Basketball ACC Open Pickleball ACC Public Skate ACC Tot -Time ACC Walking ACC Youth Hockey AHS Boys Hockey AHS Girls Hockey Andover Elementary School Andrew D Fridley Middle School Hometown AAA Hockey Hometown Hockey Camp JBF MN Hockey Roosevelt Middle School Ryan C Sunrise Elementary School YMCA Field Trips YMCA Fitness YMCA ForeverWell YMCA Home School Group YMCA School Release Learn to Skate 16.50 132.00 193.50 1,351.50 80.50 128.00 1,126.50 15.50 39.17 5.17 5.00 1.00 10.50 8.00 27.00 151.50 2.25 25.00 1.50 11.92 2.50 144.00 1,470.00 39.00 294.00 14.00 Introduction to Ice - Mondays Feb. 10:00 am Introduction to Ice - Mondays Feb. 10:30 am Introduction to Ice - Tuesdays Jan. 10:00 am Introduction to Ice - Tuesdays Jan. 10:30 am 3.50 3.50 3.50 3.50 5,295.50 Page 1 Printed on 6/16/2021 11:37:38 AM u ui r w �l�t q u u°uJ, "Rill Nilly. 'r tr.,,l II�1Wuu ii 1 i 'EaME ME Giiio� .., r 1 l PAVICICH -j --- — - - A b ff pwr N A.L�. mmmmm� ��.. , connausrHrnc� �I—'—'-- qEo UV. GAIN:_..._.0 OK:.,Yr�. r 1� - [CSS IST 16 .A 'a ,A,66W 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: 2022 Budget Development Discussion DATE: June 22, 2021 INTRODUCTION City Administration has started to focus on the 2022 Annual Operating Budget Development process and is looking to update the City Council and seek direction as the preparation of the 2022 Annual Operating Budget proceeds. City Administration will review briefly with the Council the bold italics items at the meeting. DISCUSSION The following are the 2022 Budget Development guidelines adopted at the May 4th City Council meeting: 1) A commitment to a City Tax Capacity Rate to meet the needs of the organization and positioning the City for long-term competitiveness using sustainable revenue sources and operational efficiencies commitment to a City Tax Capacity Rate to meet the needs of the organization and positioning the City for long-term competitiveness using sustainable revenue sources and operational efficiencies. Note: Preliminary Anoka County Assessor estimated taxable market value figures for the City of Andover base on numbers presented at the Board of Review meeting are reflected close to a 9% increase in total taxable market value. Those numbers can change before final numbers are received. City Administration is using a conservative 5% increase in the taxable market value at this point in the budget process for our preliminary 2022 tax rate calculations (see attached Pav 2022 Valuation Estimates and attached "Draft" Requested Property Tax Levy spreadsheet). 2) A fiscal goal that works toward establishing the General Fund balance for working capital at no less than 45% of planned 2022 General Fund expenditures and the preservation of emergency fund balances (snow emergency, public safety, facility management & information technology) through targeting revenue enhancements or expenditure limitations in the 2021 adopted General Fund budget. Note: With property tax revenues making up close to 80% of the total General Fund revenues cash flow designations approaching 50% are appropriate and recommended by the City's auditor. The 2021 budget development exceeded this guideline for cash flow, also Emergency Fund Balances (approximately 3% of planned General Fund expenditures per finance policy) are in place to stabilize a situation, not be a complete solution. Staff will review with the Council the attached 2021 General Fund Fund Balance Analysis with audited year-end December 31, 2020, numbers now available at the workshop meeting 3) A commitment to limit the 2022 debt levy to no more than 25% of the gross tax levy and a commitment to a detailed city debt analysis to take advantage of alternative financing consistent with the City's adopted Debt Policy. Note. The adopted 2021 debt levy was 21.19% of the gross tax levy, the 25% guideline for 2022 provides reasonable margin to accommodate additional long-term debt (see attached "Draft' Requested Property Tax Levy spreadsheet). 4) A comprehensive review of the condition of capital equipment to ensure that the most cost-effective replacement schedule is followed. Equipment will be replaced based on a cost benefit analysis rather than a year -based replacement schedule. Note: The City Vehicle Purchasing Committee has been meeting and is performing this analysis and will make recommendations on equipment needs to the City Council as part of the 2022-2026 Capital Improvement Plan (CIP) development process. This will be covered in more detail with future CIP discussions, a current equipment only listing to date for the proposed 2022-2026 Capital Improvement Plan (CIP) is attached 5) The use of long-term financial models that identify anticipated trends in community growth and financial resources that will help designate appropriate capital resources for future City needs. The financial models will be used in the budget planning process to ensure that key short-term fiscal targets are in line with long-term fiscal projections. Note. The City continually maintains various financial models to determine the long-term impacts of present-day expenditures and financing decisions. Fiscal assumptions are based upon a set offinancial data including growth factors, tax capacity valuations, per capita spending, fund balance reserve, and debt ratios. 6) Continued commitment to planning targeted toward meeting immediate and long-term operational, staffing, infrastructure and facility needs. Note: The most recent Council Community Vision and Organizational Goals and Values document was adopted by the City Council on December 3, 2019. Administration will assure that direction provided in that document is integrated into department work plans and budgets. 7) A management philosophy that actively supports the funding and implementation of Council policies and goals, and a commitment to being responsive to changing community conditions, concerns, and demands, and to do so in a cost-effective manner. Note: Special attention is given to fiscal values, commercial & residential development or redevelopment, collaboration opportunities, service delivery, livability, and image of the community. Staffing: Administration is expecting new staffing requests from various Departments for the 2022 budget. Deadline for submission of those requests is July P. The most significant staffing request will be from the Fire Department. There are also some anticipated retirements and staff vacancies within the next few years; in response Administration/Human Resources will continue to focus on succession planning, utilization of internship opportunities, continued cross -training of staff, and/or possible realignment of resources. Personnel Related Implications: To date the following are the other projected issues facing personnel related expenses: 1. Human Resources will review all position -based salaries and the associated benefit package to determine if the total package is competitive with other government entities. Pay steps for eligible employees will be included in a 2022 budget proposal A cost -of- living adjustment (COLA) for non -bargaining employees will be evaluated The current Public Works Union contract expires December 31, 2021. Negotiations for a new contract are underway for 2022. 2. A midyear review of the employee health plan for the 2022 Budget will be conducted with our broker in early July. For the 2021 budget, Administration recommended to stay with the Health Partners Open Access program. The existing HSA plan with higher deductibles ($6,900 single and $13,800 family) and stacked with an HRA (Health Reimbursement Arrangement) was offered for 2021. The HRA was funded utilizing premium savings that were achieved from the proposed renewal to a new higher deductible plan. Employees have $3,500 single and $7,000 family deductibles; but with the stacked HRA, the city will reimburse the remainder of the deductible, if needed, to the provider up to $3,400 for single and $6,800 for family. The plan currently offered is accompanied with a health spending account (HSA), originally implemented in 2006. The City does contribute annually to an employee's HSA to assist with the high deductible out of pocket costs. That contribution is evaluated annually as part of the marketing of the health insurance plans. Contractual Departments: 1. The City Attorney 2021 contract reflected a 2% increase over the 2020 contract. There have been limited discussions to date far 2022. 2. The 2021 City of Andover Law Enforcement expenditure budget is $3,287,046 which is offset by a Police State Aid revenue budget of $137,280 and School Liaison revenue budget of $102,331 reflecting a net tax levy impact of $3,047,435. The 2021 Sheriff's contract provides for: a. 80 hours per day of patrol service b. 6 hours per day of service provided by a Community Service Officer c. School Liaison Officers in the middle school and high school d. 2 Patrol Investigators e. 50% of the Crime Watch Program's coordinator position. Per contract, the Sheriff always provides the required number of deputies for all hours contracted by the City. If the Sheriff s Office has a deputy vacancy or a deputy is injured etc., they still provide the City with a deputy at straight time even though they may have to fill those hours with overtime which at times may cost the Sheriffs Department additional but is not billable per the contract. Staff has had discussions with the Anoka County Sheriff for a 2022 status quo contract, and the Anoka County Sheriff's Office is willing to be before the City Council to formally present the renewal at a future City Council meeting. Negotiations to date and identified in the attached "draft" proposal reflects a 1.53% increase ($50,440) in total contract cost. Council Memberships and Donations/Contributions: The following memberships/contributions are currently in the 2021 and carried forward to the proposed 2022 Budget: North Metro Mayors Association $14,405 (GF) Metro Cities $ 9,542 (GF) Mediation Services • YMCA — Water Safety Program Alexandra House Youth First (Program Funding) • NW Anoka Co. Community Consortium - JPA • Teen Center Funding (YMCA) • Family of Promise • Lee Carlson Central Center for Family Resources Senior High Parties Stepping Stone Hope for Youth • Andover Senior Center $ 3,666 (GF) $ 9,000 (GF) $20,928 ($15,328 GF & $5,600 CG) $15,000 ($12,000 GF & $3,000 CG) $10,000 (GF) $26,000 ($8,100 GF & $17,900 CG; $ 3,000 (CG) $ 1,500 (GF) $ 1,000 (CG) $ 1,000 (CG) $ 1,000 (CG) $ 2,500 (CG) Some are funded via the General Fund (GF), and those that qualify for charitable gambling funding are done through the Charitable Gambling (CG) Special Revenue Fund. Council direction will be sought on the memberships/contributions for 2022. Capital Projects Levy: Capital Projects Levy — The 2021 Capital Projects Levy Budget specifically designates $2,068,577 of the general tax levy to capital projects and equipment needs relating to Capital Project Outlay ($250,000), Road and Bridge ($1,342,456), Pedestrian Trail Maintenance ($106,121), Park Projects ($15,000) and Facility Maintenance Reserve ($355,000). Specific designation of the tax levy to anticipated City needs and priorities for transportation and trail maintenance, park projects and equipment outlays allows the City to strategically allocate its resources and raise the public's awareness of City spending priorities. The Road and Bridge levy is evaluated annually and along with Capital Outlay, Pedestrian Trail Maintenance, Parks Projects, and Facility Maintenance levies increased/decreased according to the City Council budget guidelines. Road and Bridge An adjustment was made to the Road & Bridge funding formula in 2014, primarily to stop the continual decrease in the levy that has been happening over the past few years due to decreases in the Anoka County Assessor taxable market value figures for the City of Andover. Based on Council discussion, consensus was to stop the decline in road funding and evaluate annually through the adopted City Council Budget Development Guidelines. It should be noted that in 2014, Local Government Aid (LGA) in the amount of $74,655 was used to help fund the Road & Bridge Fund. That State of Minnesota funding has largely gone away, down to $0.00 in 2017, and remain at 0.00 each year since. Future increases in LGA or even the presence of LGA for the City of Andover based on the current State formula are remote. The 2019 City of Andover Road & Bridge levy was $1,254,788, a 7.34% increase over 2018. The 2020 budget contained a 2.60% increase ($32,681) to $1,287,469. The 2021 budget contained a 4.27% increase ($54,967) to $1,342,456. Administration will amain be Proposing an increase for 2022 to $1,409,579, a 5.00% increase Administration will also be discussing with the Council at the meeting the proposed use of debt service levy and Permanent Improvement Revolving (PIR) Fund fund balance to help address immediate street maintenance needs in the community based on Engineering analysis of the street infrastructure /see attached proposed 2022 Street Needs Funding Scenario spreadsheet). • Pedestrian Trail Maintenance The 2019 City of Andover Pedestrian Trail Maintenance levy was $102,000, a 2.00% increase over 2018. The 2020 budget included a 2% increase ($2,040) to $104,040. The 2021 budget included a 2% increase ($2,081) to $106,121. Administration is proposing a 2% increase ($2,123) again for 2022 to $108,243. • Park Improvements This levy is an annual appropriation to be used to underwrite park improvement projects as recommended by the Park and Recreation Commission and approved by the City Council. This funding is intended to be a supplemental source of capital funding for park projects that is separately identified in the City's Five - Year Capital Improvement Plan. The 2015 levy was $61,500, but only $15,000 was levied for 2016. $46,500 of the previous levy was re- assigned to the General Fund to focus on Park's maintenance/replacement items. In addition to the re- assigned funds an additional $43,500 of General Fund levy was assigned to Parks Repair/Replacement items for a total levy of $90,000 in 2016, and that continued for 2017. The 2018 General Fund levy assigned to Parks Repair/Replacement items levy was increased to $100,000 for 2019 and then to $120,000 for 2020 & 2021; the Parks Project levy continues to remain at $15,000. Administration will not be recommending there be any adjustment to these levies for 2022 The Parks Repair/Replacement items levy will be proposed at $120.000 and the Parks Proiect levy at $15 000. • Equipment/Projects Under the Capital Projects Levy, a levy is proposed to be designated to Capital Equipment/Project expenditures identified through the CIP process. Through this designation, the City, over time, will build a fund reserve to avoid cash flow "spikes" and address a wide range of capital improvement needs such as facility maintenance projects under a more controlled spending environment. The 2021 levy was $250,000, Administration is proposing a $25,000 increase to $275,000 for 2022 to meet the needs of the CIA Capital Equipment/Projects This was a reassigned levy in 2017 to provide for the 2017 equipment purchases. Administration/Finance proposed a straight $500,000 Capital Equipment Purchases Levy for the 2017 equipment purchases rather than through debt service levy and an equipment bond. This process continued through 2018 but increased the levy by $25,000 to $525,000. In 2019, this levy is turned back to debt service levy for the City Campus Master Plan implementation. Administration did not recommend a Capital Equipment/Project levy for 2021• the same is anticipated for 2022. Facility Maintenance This was a new $50,000 levy proposed for 2018. A facility condition assessment study identified many maintenance repairs for City facilities such as roof repairs, HVAC, electrical panels, fire alarm systems, windows, and air quality related items (the comprehensive listing which is proactive and reactive was shared with the Council at the August 251 workshop meeting). This levy was increased to $355,000 for the 2019 budget to help address the significant deferred maintenance items that have been identified. Most recently for the Public Works and Community Center buildings expansion projects within the City Campus Master Plan materialized. The $355,000 levy is anticipated to continue to address additional facility repairs. Administration did not recommend any adjustment to Facility Maintenance levy for 2021 $355 000 is again proposed for the 2022 levy, Debt Service Levy: Annually the Finance Department conducts a detailed debt service analysis to monitor outstanding debt and to look for early debt retirement or refinancing opportunities that will yield interest expense savings to the City. (Staff along with Ehlers & Associates will complete reviews to see if any refinancing opportunities are available at this time, we will then continue to monitor refunding opportunities, as markets can move quickly, and calculate potential savings for each issue that may meet parameters which may generate savings) The proposed 2022 Debt Service levy is as follows: • 2010A G.O. Open Space Referendum $ 0 Final levy year 2021 • 2012C Taxable G.O. Abatement Bonds $ 974,628 Final levy year 2031 • 2018A Capital Improvement Plan Bonds $ 617,519 Final levy year 2043 • 2019A GO Abatement Bonds $1,014,065 Final levy year 2039 • 2020A GO Equipment Certificates $ 374,850 Final levy year 2023 • 2021 GO Equipment Certificates $ 170,000 Final levy year 2025 • 2022 GO Street Reconstruction $ 600.000 New levy proposed for 2022 Total $3,751,062 The Proposed levy is within the Council budget guidelines Staff will review with the Council at the meeting ACTION REQUESTED Council is requested to receive a presentation. and provide direction to staff. submitted, CITY OF ANDOVER Pay 2022 Valuation Estimates DRAFT Taxable Market Values $4,000,000,000 $3,500,000,000 $3,000,000,000 $2,500,000,000 $2,000,000,000 $1,500,000,000 $1,000,000,000 $500,000,000 $0 Pay 2019 Pay 2020 Pay 2021 Pay 2022 Tax Capacity Values $45,000,000 $40,000,000 $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 Pay 2019 Pay 2020 Pay 2021 Pay 2022 ESTIMATE Pay 2019 Pay 2020 Pay 2021 Pay 2022 Taxable Tax Taxable Tax Taxable Tax Taxable Tax Market Capacity Market Capacity Market Capacity Market Capacity Value Value Value Value Value Value Value Value Andover Valuation Totals $ 3,127,397,979 $ 32,975,265 $ 3,561,318,700 $ 36,099,539 $ 3,621,187,746 $ 37,366,775 $ 3,802,247,133 $ 39,235,114 Captured Tax Increment (101,030) (114,064) (119,819) (119,365) Fiscal Disparity Contribution (1,269,524) (1,310,143) (1,348,420) (1,348,420) Local Tax Rate Value 31,604,711 34,675,332 35,898,536 37,767,329 Fiscal Disparity Distribution 4,966,404 5,355,244 5,475,223 5,475,223 Total Adjusted Values $ 36,571,115 $ 40,030,576 $ 41,373,759 $ 43,242,552 9.46% 3.36% 4.52% Taxable Market Value Tax Capacity Value % Change % Change Pay 2019 $ 3,127,397,979 Pay 2019 $ 32,975,265 Pay 2020 $ 3,561,318.700 13.87% Pay 2020 $ 36,099,539 9.47% Pay 2021 $ 3,621,187,746 1.68% Pay 2021 $ 37,366,775 3.51% Pay 2022 $ 3,802,247,133 5.00% Pay 2022 $ 39,235,114 5.00% Taxable Market Values $4,000,000,000 $3,500,000,000 $3,000,000,000 $2,500,000,000 $2,000,000,000 $1,500,000,000 $1,000,000,000 $500,000,000 $0 Pay 2019 Pay 2020 Pay 2021 Pay 2022 Tax Capacity Values $45,000,000 $40,000,000 $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 Pay 2019 Pay 2020 Pay 2021 Pay 2022 City of Andover, Minnesota ®RAFT Property lax Levy Centred Cenrlad Canined Contract Certified Requested Change 2017 20/5 2019 2020 2021 2022 %of Total $ % General 0 Other Operational levies General Operations E 8,254,354 $ 8,543,256 S 8,845,970 E 9,194,032 $ 9,396,493 E 9,]25.3]0 6096% E 328,871 3.509% Community Center Operations Levy - - - - 155,000 155,000 0.97% s - 0.00% Parka RepairlReplacement Items 9.000 100,000 100,000 120,000 120,000 120,000 0.75% E - 0.00% Total General B Other Opemtional Levies 8,344,354 8,643,258 8,Sal 970 9,314,032 9,671,493 10,000,370 62.68% E 328,877 3.40% Debt Servore Levies 2010A G.O. Open Space Referendum Bonds 187,840 188,]]] 183,989 184,199 151.078 - 2012CTaxable G.O.Abatement Bonds 974,418 972,055 969,378 9]6,]80 973,263 974,620 2014A G.0. Equipment Certificate 295,280 294,945 294525 - - - 2016AG,O.Equipment Gertificale 152,529 143,310 142,037 143,373 - - 2018AG.O.Cap lmprovPlan bonds - - 525,000 433,603 456,344 617,519 2019A G.0. Abatement Bonds - - - 1,001,090 976,966 1,014,065 2020 G.O. Equipmant Certificate - - - 350,000 40.224 374,850 2021 G.O. Equipment Certificate - - - - 170,0110 170,000 2022 GO. Street Recon 600,000 Total Oehl Service Levies 1,610.047 1,599,087 2,115,729 3,089,045 3,133,075 3,751,062 23.51% S 617,187 19.69% Other Levies Capital projects Levy Capital EquipmentlPrcjecl 25.000 275,000 275,000 275.000 250,000 275,000 1.72% S 25.000 10.00% Capital Equipment Purchases 500,000 525,000 - - - - 0.00% $ - 11DIVI01 Facility Maintenance Reserve - 50,000 355,000 355,000 355,000 355,000 2.23% S - 000% Parks Projects 15,000 15,000 15,000 15,000 15,000 15,000 O.N% S - 000% Road B Bridge 1,116,079 1,169,014 1,254,788 1,287,489 1,342,456 1,409,579 8.84% $ 87,123 5.(1 Pedesinan Trail Maintenance 63,075 1011,000 102,1)1 104,040 108,121 108,243 0.0% E 2,123 200% Lower Rum River Watershed 40,030 40,000 40,000 40,000 40,000 40,900 0.25% E 00056 Total Other Levies 1,91)4,154 2,174,014 2,041,788 2,0]6509 2,108,5]] 2,202,822 1381% $ 94,245 4.47% Gros. City Lary 11,938,555 12.416,357 13,103,487 14,479,586 14,913.945 15,954.254 10080% $ 1,040,310 6.98% Less Fiscal Uspartles Distribution 1,]36,54] 1,802,963 1,725,48 1,896892 1,957,524 1,957.824 Local Tax Rate Levy S 10,202,008 $ 10,613,394 E 11,378,039 _L12,5112.60,1 S 12.956.121 E 13.996,430 Le.e Lev, eased on Markel Value $ 187,840 E 188.77] it 183.969 S 184.199 S 151,078 E Net Local Tax Rete Levy S 10,014.168 S 10,424,617 $ 11,194,050 S 12,398,495 $ 12,1105,043 $ 13,996,430 Adjusted Tax Capacity Value"(1) 26,]03,9]1 30,007,904 31.604,711 34.675,332 35,896536 37,154,985 We 1237% 5.32% 9.72% 3.53% 3.50% Chance %Chane¢ Tax Capacity Rale--' 3].501% 34.740% 35.419% 35]56% 35.670% 37670% 2.00Osi 5.510% Tax Capacity Rate W/O LRRWSD 32.374% 34.627% 35310% 35656% 35.574% Tax Capacity Rate With LRRWSD 37738% 34.952% 35821% 35.91 35.845% Voter Approved Ref - MV 000381% 0.(X1681% 0.005n% 000526% 0.00418% "Adjusted Value determined by adju.dn9 for Fiacal Disparities and Tax Incmmenf eahormas ---/Landed rate due to the City of Andover leryirp for Lower Rum River Waters0ed District (1) Adjusted Tax Capacity Value is subject to change. City of Andover General Fund 2021 Fund Balance Analysis December 31. 2020 2021 Estimated Fund Balance Increase (Decrease) Projected December 31, 2021 Less: Snow Emergency Public Safety Facility Management Information Technology 2022 Budgeted Use of Fund Balance Economic Development Fiscal Disparities Flunctuation Prepaids / Inventories Working Cash Flow Estimated Balance Available for Adjustments 2021 Working Cash Flow Designation Calculation: 2022 Requested Expenditure - Preliminary Estimate % of 2022 General Fund Expenditures ®RAFT 6/16/2021 Actual $ 9,654,518 (711,904) 8,942,614 (90,000) (90,000) (90,000) (90,000) (500,000) ??? (300, 000) (300, 000) (140,602) (6,616,121) $ 725,891 $13,232,243 5% 50.000% $ 6,616,121 City of Andover, N4N ®RAFT Capital Plan 2022 thru 2026 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project # Priority 2022 2023 2024 2025 2026 Total (Central Equipment Replacement - Service Truck #371 23-08800-01 2 45,000 45,000 Capital Equipment Reserve 45,000 45,000 Central Equipment Total 45,000 45,000 Community Center Replacement- Walk Behind Floor Scrubber 22-04000-01 1 15,000 15,000 Comm Cir Operations 15,000 15,000 Replacement- Water Heater 22-04000-05 1 70,000 70,000 Comm Ctr Operations 70,000 70,000 Replacement- Electric Edger 22-04300-02 1 10,000 10,000 Comm Ctr Operations 10,000 10,000 Replacement- Kaivac Cleaning System 23-04000-03 1 6,000 6,000 Comm Ctr Operations 6,000 6,000 Replacement- Zamboni Battery Pack 2344300-01 1 15,000 15,000 Comm Ctr Operations 15,000 15,000 Replacement- Zamboni Battery Pack - Machine #2 25-04300-03 1 15,000 15,000 Comm Car Operations 15,000 15,000 Replacement -Generator 26-04000-01 1 40,000 40,000 Comm Ctr Operations 40,000 40,000 Community Center Total 95,000 21,000 15,000 40,000 171,000 Emergency Management Replacement- Emergency Sirens 2242400-01 1 50,000 25,000 75,000 Capital Equipment Reserve 50,000 25,000 75,000 Emergency Management Total 50,000 25,000 75,000 Engineering Replacement - Pick Up Truck#6 22-01600-06 2 50,000 50,000 Capital Equipment Reserve 50,000 50,000 Replacement- Total Station Survey Equipment 2441600-01 1 30,000 30,000 Capital Equipment Reserve 30,000 30,000 Replacement -Chevy Tahoe#16 2641600-07 1 60,000 60,000 Capital Equipment Reserve 60,000 60,000 Engineering Total 50,000 30,000 60,000 140,000 Facility Management Replacement- Carrier Furnace CH 2241900-03 1 8,000 8,000 Facility Maintenance Reserve 8,000 8,000 Replacement- Roof Top Package Units 1 -8 CH 2341900-06 1 112,000 112,000 Facility Maintenance Reserve 111,000 112,000 Page I Thursday, June 17, 2021 Department Project # Priority 2022 2023 2024 2025 2026 Total Replacement-Byrant Furnace FS3 23-01900-07 1 10,000 10,000 Facility Maintenance Reserve 10,000 10,000 Replacement- Roof Top Package Units 9-16 CH 24A1900-05 1 112,000 112,000 Facility Maintenance Reserve 112,000 112,000 Replacement- Mini Split Unit QCTV 25-41900-04 1 61500 6,500 Capital Equipment Reserve 4500 6,500 Facility Management Total 8,000 122,000 112,000 6,500 248,500 Finance Financial I Payroll System Upgrade 25-01400-01 1 15,000 15,000 Capital Equipment Reserve 15,000 15,000 Finance Total 15,000 15,000 Fire DRAFT New- First Response Vehicle 22-02200-01 1 70,000 70,000 Equipment Bond 70,000 70,000 New- Digital Fire Extinguisher Training System 22-42200-02 1 12,000 12,000 Grant 12,000 1Pp00 Replacement -800 MHz Radios 22-02200-03 1 50,000 50,000 50,000 50,000 200,000 Capital Equipment Reserve 50,000 50,000 50,000 50,000 200,000 New - Grass 1 Rescue Vehicle 22-42200-05 1 275,000 275,000 Grant 275,000 275,000 New- Mobile CAD 22-42200-06 1 12,000 12,000 Capital Equipment Reserve 12,000 12,000 New- First Response Vehicle 23-42200-01 1 75,000 75,000 Cap Nal Equipment Reserve 75,000 75,000 Replacement - UT -10 #4810 23-42200-02 1 65,000 65,000 Capital Equipment Reserve 65,000 65,000 New - Forcible Entry Prop 23-42200-03 1 8,000 8,000 Capital Equipment Reserve 8,000 8,000 Replacement -Rescue 31#4818 2442200-01 1 125,000 125,000 Capital Equipment Reserve 125,000 125,000 Replacement -Engine 31#4800 2442200-03 1 700,000 700,000 Equipment Bond 700,000 700,000 Replacement -SCBA Equipment 26-42000-04 1 425,000 425,000 Capital Equipment Reserve 425,000 425,000 Replacement- Ford Interceptor #4827 26-42200-01 1 50,000 50,000 Capital Equipment Reserve 50,000 50,000 Replacement- Grass Utility Vehicle (UTV) #4813 26-42200-02 1 45,000 45,000 CaphidEquipment Reserve 45,000 45,000 Replacement -Engine 11 #4 821 2642200-03 1 725,000 725,000 Equipment Bond 725,000 725,000 Fire Total 419,000 198,000 875,000 50,000 1,245,000 2,787,000 Information Technology Replacement- Data SAN (Storage Area Network) 23-41420-01 2 30,000 30,000 Capital Equipment Reserve 30,000 30,000 Message Board Upgrade (Bunker) 24-41420-01 1 40,000 40,000 Economic DevelopmentAuthority 40,000 40,000 Information Technology Total 30,000 40,000 70,000 Page 2 Thursday, June 17, 2021 Department Project# Priority 2022 2023 2024 2025 2026 Total Park & Rec - Operations Park & Rec - Operations Total 202,000 350,000 245,000 797,000 Sanitary Sewer Replacement -Toro Workman#565 22-45000-03 1 13,000®�� Replacement - One Ton Truck w/Plow #78 2248200-01 13,000 Capital Equipment Reserve 85,000 Sanitary Sewer Fund 13,000 42,500 13,000 Replacement-Tractor#515 22-05000-04 1 50,000 42,500 Sanitary Sewer Total 50,000 Capital Equipment Reserve 85,000 25,000 25,000 Water Fund Replacement- Elgin Street Sweeper#169 2448300-01 25,000 250,000 250,000 25,000 New Zero -Turn Mower 22-45000-05 1 9,000 Storm Sewer Total 9,000 Equipment Bond 250,000 Streets - Equipment 9,000 9,000 Replacement- Large Capacity Mower#585 2245000-06 1 130,000 250,000 Equipment Bond 130,000 Equipment Bond 250,000 130,000 2243100-02 1 20,000 130,000 Replacement -Toro Groundsmaster#561 2445000-01 1 20,000 60,000 20,000 60,000 Capital Equipment Reserve 1 255,000 255,000 60,000 60,000 Replacement - One Ton Truck wlPlow #569 24-45000-02 1 2343100-01 80,000 60,000 80,000 Equipment Bond 60,000 80,000 New- Dump truck wl Snow removal equipment 80,000 Replacement- One Ton Irrigation Truck 2445000-03 1 Equipment Bond 60,000 60,000 Equipment Bond Replacement- One Ton Truck wl Plow#134 2443100-03 1 60,000 85,000 60,000 New -Trail Machine 2445000-05 1 85,000 150,000 24-43100-04 150,000 Equipment Bond 260,000 150,000 150,000 Replacement- Toro Groundsmaster#564 2545000-01 1 80,000 80,000 Equipment Bond 80,000 80,000 Replacement- Toro G roundsmaster #550 25-45000-03 1 80,000 80,000 Equipment Bond 80,000 80,000 Replacement - One Ton Truck w/Plow #577 25-45000-04 1 85,000 85,000 Equipment Bond 85,000 85,000 Park & Rec - Operations Total 202,000 350,000 245,000 797,000 Sanitary Sewer Replacement - One Ton Truck w/Plow #78 2248200-01 1 85,000 85,000 Sanitary Sewer Fund 42,500 42,500 Storm Sewer Fund 42,500 42,500 Sanitary Sewer Total 85,000 85,000 Storm Sewer Replacement- Elgin Street Sweeper#169 2448300-01 1 250,000 250,000 Storm Sewer Fund 250,000 250,000 Storm Sewer Total 250,000 250,000 Streets - Equipment New- Dump Tmckwl Snow removal equipment 22-43100-01 1 250,000 250,000 Equipment Bond 250,000 250,000 Replacement- Asphalt Roller#114 2243100-02 1 20,000 20,000 Equipment Bond 20,000 20,000 Replacement- Dump Truck wl Snow removal#198 2243100-03 1 255,000 255,000 Equipment Bond 255,000 255,000 Replacement -Bobcat S185#120 2343100-01 1 60,000 60,000 Capital Equipment Reserve 60,000 60,000 New- Dump truck wl Snow removal equipment 24-43100-01 1 255,000 255,000 Equipment Bond 255,000 255,000 Replacement- One Ton Truck wl Plow#134 2443100-03 1 85,000 85,000 Equipment Bond 85,000 85,000 Replacement- Dump Truck wl Snow removal#200 24-43100-04 1 260,000 260,000 Page 3 Thursday, June 17, 2021 Department Project# Priority 2022 2023 2024 2025 2026 Total Equipment Bond 260,000 260,000 Replacement- Aerial bucket truck #00-139 2543100-02 1 200,000 200,000 Capital Equipment Reserve 200,000 200,000 Replacement- Dump Truck wl Snow removal #201 26-43100-01 1 270,000 270,000 Equipment Bond 270,000 270,000 Streets - Equipment Total 525,000 60,000 600,000 200,000 270,000 1,655,000 Water Residential Meter Replacement 22-06100-03 1 100,000 100,000 100,000 100,000 100,000 500,000 Water Fund 100,000 100,000 100,000 100,000 100,000 500,000 Water Total GRAND TOTAL 100,000 100,000 100,000 100,000 100,000 500,000 1,534,000 601,000 2,357,000 631,500 1,715,000 6,838,500 Page 4 Thursday, June 17, 2021 DRAFT Andover - Cost Summary January 2022- December 2022 Attachment A L PERSONNEL A. Sworn Deputy Sheriff 1.) 16.80 Patrol Deputies 1,369,805 2.) 7 Overtime (Average hours/month per Deputy) 87,918 3.) 2 Liaison Officers 163,072 4.) 2 Patrol Investigators 165,932 B. Non -Sworn C.S.O. 6 hours per day 39,420 Non -Sworn C.S.O. - Parks 9,360 C. Crime Watch Coordinator 20 hours/week 30,837 Benefits for Sworn and Non -Sworn Personnel Total Benefits 761,185 TOTAL PERSONNEL COSTS $2,627,529 II. VEHICLE A. Police Equipped Vehicles 3.5 Squads 120,350 B. C.S.O. Vehicle 1 Vehicle 4,000.00 C.S.O. Vehicle - Parks 0 (split usage with cso vehicle above) 3,200.00 C. Liaison/inv./crime watch Vet 1 Vehicle 32,800.00 D. Crime Watch Coordinator Vehicle - 1/2 0.00 E. Patrol/Crime Investigators Vehicles/Crime Watch 0.00 F. Total Maintenance Costs for all vehicles 1.) Vehicle 170,418 2.) Emergency & Communications Equipment 42,903 3.) Emergency Vehicle Equip. replc fee 5,000 4.) Insurance 27,550 5.) Cellular Telephone 9,734 Total Maintenance Costs 255,606 TOTAL VEHICLE COSTS $415,956 III. Administrative Costs A. PSDS Maintenance costs & Aps 18,848 B. Administrative, Clerical,+computer fee charges Etc. 275,153 Total Administrative Costs $294,001 IV. TOTAL COST TO CONTRACTING MUNICIPALITY $3,337,486 'Less Amount Received From State for Police State Aid 137,280 NET COST TO CONTRACTING MUNICIPALITY $3,200,206 'This figure is determined by the State and is subject to fluctuation. The latest estimate is $6600 per Deputy. Revenue received is for previous year Deputy hours hired prior to Aug 1 Detail Attached i)RAFT Andover Eighty Hour Coverage 355 DAYWYEAR January 2022 -December 2022 Six Hours C.S.O. 355 DAYSIYEAR Park CSO Twenty Hours/Week - April Through September Includes: 2 FTE Investigator 2 FTE SRO J4rKUaa:11 A. Sworn Deputy Sheriff 1.) 16.80 Deputies at $6,795 /month 18,848 1,369,805 2.) 7 Overtime (Average hourstmonth per Deputy) 87,918 3.) 2 Liaison Officer IV. TOTAL COST TO CONTRACTING MUNICIPALITY 163,072 4.) 2 1.0 Patrol & 1.0 Crime Investigators 137,280 165,932 5.) B. Non -Sworn C.S.O.6 hrs/day 39,420 Non -Sworn C.S.O. - Parks 9,360 C. Benefits for Sworn and NonSwom Personnel P.E.R.A. (Sworn) 316,251 P.E.R.A.(Non-Swom) 3,659 FICA 3,732 Medicare 25,908 Severance Allowance 45,868 Unemployment Compensation 2,753 Life Insurance 874 Health Insurance 293,280 Dental Insurance 9,922 Long Tenn Disability Insurance 2,501 Workers Compensation 17,254 Uniforms 26,276 Total Benefits 748,276 TOTAL PERSONNEL COSTS MUMMY"— II. VEHICLE A. Police Equipped Vehicles 3.5 Squads 120,350 B. C.S.O. Vehicle 1 Vehicle 4,000.00 C.S.O. Vehicle - Parks 0 (spAt usagewgh mo vehlde above) 3,200.00 C. Liaison Vehicle 1Vehicle 32,800.00 euyIneweachyearonly- D. Investigator Vehicle 0 Vehicle roteteolher 3 each year E. Maintenance Costs 1.) Vehicle 169,638 2.) Emergency & Communications Equipment & repic.fee 42,903 3.) Emergency Vehicle Equipment repic. Fee 5,000 4.) Insurance 26,100 5.) Cellular Telephone 9,734 Total Maintenance Costs 253,376 TOTAL VEHICLE COSTS III. Administrative Costs A. PSDS Maintenance costs & APS 18,848 B. Administrative, Clerical,+ computer fee charges Etc. 265,378 Total Administrative Costs NBROM IV. TOTAL COST TO CONTRACTING MUNICIPALITY $3,281,734 "Less Amount Received From State for Police State Aid 137,280 NET COST TO CONTRACTING MUNICIPALITY $3,144,454 'This figure Is determined by the State and Is subject to Buctuatlon. The latest esgmate Is $5,600 per Deputy. Revenue received Is for previous year Deputy Faun hired prior to August 1 Andover Crime Watch Coordinator CRAFT January 2022 - December 2022 Average 20 Hours/Per Week 260 DAYSNEAR I. PERSONNEL A. Civilian 1.) 1 Crime Watch Coordinator B. Benefits for Non -Sworn Personnel P.E.R.A. (Non -Sworn) FICA Severance Allowance Unemployment Compensation Life Insurance Health Insurance Dental Insurance Long Term Disability Insurance Worker's Compensation Uniforms Total Benefits TOTAL PERSONNEL COSTS II. VEHICLE A. Crime Watch Coordinator B. Maintenance Costs 1.) Vehicle 2.) Cell Phone 3.) Insurance Total Maintenance Costs TOTAL VEHICLE COSTS III. Administrative Costs Administrative, Office Space, Office Supplies, Etc. IV. Program Costs V. TOTAL COST OF CRIME WATCH PROGRAM VI. CRIME WATCH PROGRAM City Of Andover 50 % NET COST TO CONTRACTING MUNICIPALITY 4,626 4,718 1,665 93 42 14,100 477 86 12 0 1 Vehicle leased annually 1,560 0 2,900 61,675 25,819 L $111,503 $55,752 $55,752 Analysis Of ACSO Patrol Staffing Requirements Andover 1. Community Generated Workload • Calls For Service 13,739.00 ' • Handling lime/CFS in hrs. (@34:18 Actual) 0.57 • Total CFS handling time in hrs. 7,826.65 • Officer back-up rate (@1.4 — Est.) 0.40 • Officer back-up time (back-up @75% of first unit time on scene) in hours. 2,348.00 • Number of bookings (Est.) 168.00 ' • Booking time (Est. @ 0.75 hrs/booking) in hours 126.00 • Number of reports 13,739.00 ' • Report writing time (est. @ 30 minutes min. avg) in hours 6869.5 Total Time Required To Handle Community Generated Workloads (Hrs.) 17,170.15 2. Time for Preventative Patrol and Self Initiated Activities ((a) Alternative Levels of Proactivity) in Hours. 50% of Available Time 17,170.15 40% of Available Time 11,446.76 3. Total Time Required To Handle Both Reactive and Proactive Activities (In Hrs.) @ 50% of Available Time 34,340.29 @ 40% of Available Time 28,616.91 4. Officer Availability Est. Availability • Net shifts worked 2,080 • Net hours lost on shift 362 Net hours worked each year 1,718 5. Deputies Required to Handle Workloads • @ 50% of Proactive Time 19.99 @ 40% of Proactive Time 16.66 6. Deputies Required Given Est. Turnover and Time Needed to Academy and Field Train @ 50% of Proactive Time 20.66 • @ 40% of Proactive Time 17.22 a9" Based on 2020 Calls for Service 06/07/2021 CITY OF ANDOVER 2022 Street Needs Funding Scenario Net Bond Proceeds $ 7,000,000 Of Est Assessments (20%) $ 1,400,000 Yrs 2023 - 2029 ($200,000 per yr for 7 yrs) Annual Debt Service $ 1,000,000 Yrs 2022-2029 PIR Fund Balance $ 1,200,000 requires a 4/5th's vote Annual Debt Service Levy Calc 2022 2023 2024 2025 2026 2027 2028 2029 Debt Service 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 8,000,000 PIR Fund (400,000) (200,000) (150,000) (150,000) (100,000) (100,000) (50,000) (50,000) (1,200,000) Assessments - (200,000) (200,000) (200,000) (200,000) (200,000) (200,000) (200,000) (1,400,000) Tax Levy 600,000 600,000 650,000 650,000 700,000 700,000 750,000 750,000 5,400,000