Loading...
HomeMy WebLinkAboutCC April 16, 2002 ~ U,,<V CITY OF ANDOVER ~S,I·ÙØ-- 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.C1.ANDOVER.MN.US Regular City Council Meeting - April 16, 2002 6:00 PM - Executive Session: a. Woodland Development Pending Litigation 1. Call to Order - 7:00 PM 2. Resident Forum 3. Declare Proclamation/2002 National Night Out 4. Agenda Approval 5. Approval of Minutes (3/21/02) (3/26/02) (4/2/02) Consent Items 6. Approve Plans & Specs/O l-21/Hanson Boulevard NW & Crosstown Boulevard NW - Engineering 7. Approve Joint Powers AgreementlOI-21/Hanson Boulevard NW & Crosstown Boulevard NW -. Engineering. 8. Approve Resolution/ Allocating Off System Expenditure of City MSA Funds onto County Systems/01-21/Hanson Boulevard NW & Crosstown Boulevard NW - Engineering 9. Approve Custodianship of Easements & Warranty Deed/O 1-2 I/Hanson Boulevard NW & Crosstown Boulevard NW - Engineering 10. Approve Plans & Specs/00-5A12002 Street Rehabilitation/7th Avenue Area - Engineering 11. Approve Change Order #1 (Compensating)/00-16/Grey O.lks (Phase II) - Engineering 12. Award Bid/00-43/Natures Run - Engineering 13. Approve Plans & Specsl02-5/Shadowbrook East Parkl2002 CIP - Engineering 14. Approve Plans & Specs/02-6/Wild lris Parkl2002 CIP - Engineering 15. Approve Plans & Specs/02-I/Hidden Creek East Parkl2002 CIP - Engineering 16. Approve Plans & Specs/02-9IPine Hills & Timber Rivers Parksl2002 CIP - Engineering 17. Award Bid/02-l4/2002 Overlays/2002 CIP - Engineering 18. Approve Plans & Specs/99-15/Water Treatment Plant and Transmission Lines/2002 CIP - Engineering 19. Declare CostlO 1-12N erdin Street NW Street Improvements - Engineering 20. Authorize PreparationlLandscape Maintenance Contract & Order Quotations/02-19/ Andover Station Median & Boulevard Maintenance - Engineering 21. RejectlReauthorize City Surplus Equipment-Public Works 22. Declare Surplus EquipmentlFire Department - Fire 23. Consider Lot Split at 3560 - I 42nd Lane - Planning 24. Approve Non-Intoxicating On-Sale Liquor LicenselW oodland Creek Golf Course - Clerk 25. Approve Precinct Boundaries and Polling Locations - Clerk 26. Appointment RecommendationlFinance Department - Administration 27. Acknowledge Audio Video Multimedia Council Chambers Update Bid -Administration 28. Approve Pavement Management Transfer - Finance Discussion Items 29. Receive Anoka County Sheriff Department Monthly Report - Sheriff 30. Continuance of 2002 Board of Review Hearing - Administration . 31. Consider Preliminary Plat of "Andover Marketplace"/Commercial Blvd. and Thrush Street-Planning 32. Consider Final Plat of "Andover Marketplace"/Conunercial Blvd. and Thrush Street-Planning 33. Amend Ordinance No. 260 /Adjusting Rental Inspection License Fees - Planning 34. Consider Request to Lease City Property Located at 15961 Makah Street NW - Planning 35. Request from Mr. La' Mont Knazze 1\1 to Address the Counci1./Drainage Easement (Supplemental)- Engineering - ~. ~~-~ . .-. Regular City Council Meeting- Tuesday, April]6, 2002 Page Two Staff Items 36. Appoint TAC Members/O I-I 8rrransportation Plan - Engineering 37. Schedule Special City Council W orkshop/O 1-18rrransportation Plan - Engineering 38. Consider LMC Board of Directors Nomination Process (Verbal) - Administration Mayor/Council Payment of Claims Adjournment Executive Session: A. City Administrator Perfonnance Evaluation - Administration ---.-.- -.. C£.\.,\.e.c±.: (U}..) O..nwLCltd 5,¡,O;;h REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - APRIL 16, 2002 TABLE OF CONTENTS RESIDENT FORUM ................................................................................................................. 1 DECLARE PROCLAMATION/2002 NATIONAL NIGHT OUT ...........................................1 AGENDA APPROV AL....................................................................................................... ...... 1 APPROVAL OF MINUTES ...................................................................................................... 2 CONSENT ITEMS Resolution R055-02 approving Plans and Specs/01-2l/Hanson Boulevard NW and Crosstown Boulevard NW. ............ ...... ..... ... .......... ........... ................ ........... ...... .......... ....2 Approving Joint Powers Agreement/OI-2l/Hanson Boulevard NW and Crosstown Boulevard NW .......... ....... ...... '" ... .... ...... ... ....... ................. ......... ... .... ..... ................ ..... .... 2 Resolution R056-02 approving Resolution!Allocating Off System Expenditures of City MSA Funds onto County Systems/01-21/Hanson Boulevard NW and Crosstown Boulevard NW ....................................................................................... 2 Approving Custodianship of Easements and Warranty Deed/Hanson Boulevard NW And Crosstown Boulevard NW ..................................................................................... 2 Resolution R057-02 approving Plans and Specs/00-5N2002 Street Rehabilitation! 7'h Avenue Area ..............................................................................................................2 Resolution R058-02 awarding BidJOO-43/Natures Run .......................................................3 Resolution R059-02 approving Plans and Specs/02-5/Shadowbrook East Park! 2002 ClP ....... ..... .... ...... ............ ...... ....... .... ....... ...... ... .............. ...... .... ..... .... .... ...... ........... 3 Resolution R060-02 approving Plans and Specs/02-6/Wild Iris Park!2002 ClP .................3 Resolution R061-02 approving Plans and Specs/02-1/Hidden Creek East Park!2002 ClP ..................................................................................................................................3 Resolution R062-02 approving Plans and Specs/02-9/Pine Hills and Timber Rivers Parks/ 2002 ClP ....... .... .... ... ... ...... .... ...... .... ..... ........ .... ...... .......... ...... ....... .... ...... .............. .......... 3 Resolution R063-02 awarding BidJ02-14/2002 Overlays/2002 ClP ................................... 3 Resolution R064-02 approving Plans and Specs/99-l5/Water Treatment Plant and Transmission Lines/2002 ClP .........................................................................................3 Resolution R065-02 declare Cost/OI-12Nerdin Street NW Street Improvements ............. 3 Resolution R066-02 authorize PreparationlLandscape Maintenance Contract and Order Quotations/02-19/Andover Station Median and Boulevard Maintenance............ 3 Reject/Reauthorize City Surplus Equipment ....................................................................... 3 Declare Surplus Equipment/Fire Department ...................................................................... 3 Resolution R067-02 consider Lot Split at 3560 142nd Lane NW ........................................ 3 Approve Non-Intoxicating Liquor License/Woodland Creek Golf Course .........................3 Resolution R068-02 approving Precinct Boundaries and Polling Locations....................... 3 Appointment Recommendation " ...... ..... ..... ..... .... ..... .... .......... ....... ...... .... ....... ..... ................ 3 Acknowledge AudioNisuallMulti-Media Council Chambers Upgrade Bid....................... 3 . - --------~. ,- - .-- Andover City Council Meeting Minutes - December 18,2001 Table of Contents Page ii RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT................ 3 Received............ ............. ......... ... ......... ...... ......................... ... ......... ................ ... ...... ......... ..... 4 APPROVE PAVEMENT MANAGEMENT TRANSFER ....................................................... 4 CONTINUATION OF 2002 BOARD OF REVIEW HEARING ..............................................5 CONSIDER PRELIMINARY PLAT OF "A~'DOVER MARKETPLACE"/COMMERCIAL BOULEVARD AND THRUSH STREET Resolution R069-02 Approve ............................................................................................... 12 CONSIDER FINAL PLAT OF "ANDOVER MARKETPLACE"/COMMERCIAL BOULEVARD AND THRUSH STREET Resolution R070-02 Approving Final Plat ......................................~................................... 12 AMEND ORDINANCE NO. 260/ADJUSTING RENTAL INSPECTION LICENSE FEE Ordinance No. 260C Adjusting Fees .................................................................................... 13 CONSIDER REQUEST TO LEASE CITY PROPERTY LOCATED AT 15961 MAKAH STREET NW Motion to Approve. ....... ...... ... ...... .... ........ ........ ....... .......... ................ ......... ................ ........... 14 REQUEST FROM MR. LA'MONT KNAZZE III TO ADDRESS THE COUNCIlJ DRAINAGE EASEMENT ................................................................................................... 15 APPOINT TAC MEMBERS/01-18/TRANSPORTATION PLAN Motion to Approve............ ........ ...... ......... ........ .......................... .... ......... ........ ... ...... ......... .... 15 SCHEDULE SPECIAL CITY COUNCIL WORKSHOP/01-18-TRANSPORTATION PLAN .................................................................................................................................... 16 CONSIDER LMC BOARD OF DIRECTORS NOMINATION PROCESS............................. 16 MAYOR/COUNCIL INPUT Elected Officials Meeting ..................................................................................................... 17 Codifications of Ordinance. ......... ... .... ......... ........ ... ......... ............ .......... ........ ...... ...... ....... .... 17 Memo Regarding Precinct Boundaries ................................................................................. 17 Consent Agenda. ....... ... .... ........ ..... ....... ....... .................... .......... ........... ... ........ ....... ........... .... 17 High Water Concern .............................................................................................................17 APPROVAL OF CLAIMS ........................................................................................................ 17 ADJOURNMENT.................................................................................................................. .... 17 -----_. ~ -.-- CITY of ANDOVER REGULAR ANDOVER CITY COUNCIL MEETING -APRIL 16, 2002 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, April 16, 2002, 7:02 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude Councilmember absent: None Also present: City Attorney, William Hawkins Fire Chief, Dan Winkel City Engineer, Scott Erickson City Finance Director, Jim Dickinson - Community Development Director, Will Neumeister City Administrator, John Erar Others RESIDENT FORUM Charlie Veiman -13646 Crooked Lake Boulevard requested that on next year's budget a stop sign be installed at Crooked Lake Boulevard. He stated it would be very wise to have a stop sign there. He stated he had letters from the school district and the bus company recommending a stop sign and asked ifthe Council had time during the day to come to the corner and watch the people trying to cross the road at that intersection. DECLARE PROCLAMATIONI2001 NATIONAL NIGHT OUT Mayor Gamache proclaimed Tuesday, August 6, 2002 as "National Night Out" in Andover. He read the proclamation. AGENDA APPROVAL Remove from Consent Items for discussion, Item 28, <Approve Pavement Management Transfer). Mayor Gamache stated Item 11 was tabled and Item 35 had more information. Councilmember Jacobson stated on Item 25 the effective date of the map was wrong and should be corrected. He did not want this item pulled. Regular Andover City Council Meeting Minutes - April 16, 2002 Page 2 MOTION by Trude, Seconded by Jacobson, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OF MINUTES March 21, 2002, Special Joint Meeting with Planning and Zoning: Correct as amended. March 26, 2002, Special Meeting: Correct as written. April 2, 2002, Regular Meeting: Correct as amended. Councilmember Trude stated she had a correction on the minutes of March 21, in the discussion of site D; statement Councilmember Trude made "whether wetland was controlled by the OOHH Corp (as in Corp of Engineers). Councilmember Trude stated she had a correction on the minutes of April 2. There was a discussion on Anoka Hennepin School Update, paragraph 10, where she made comments referring to families that live in Crown point Development in developments east of the railroad tracks. Councilmember Orttel asked if the minutes could be approved separately because some of the members were not at all the meetings. MOTION by Trude, Seconded by Orttel, approval of Minutes of March 21. as amended above. Motion carried unanimously. MOTION by Jacobson, Seconded by Knight, approval of Minutes of March 26, correct as written. Motion carried unanimously. MOTION by Jacobson, Seconded by Trude, approval of Minutes of April 2, as amended above. Motion carried 4-1 present (Orttel present). CONSENT ITEMS Item 6 Approve of Plans and Specs/01-21/Hanson Boulevard NW and Crosstown Boulevard NW (See Resolution R055-02) Item 7 Approve Joint Powers Agreement/OI-2l/Hanson Boulevard NW and Crosstown Boulevard NW Item 8 Approve Resolution/ Allocating Off System Expenditures of City MSA Funds onto County Systems/O l-21/Hanson Boulevard NW and Crosstown Boulevard NW (See Resolution R056-02) Item 9 Approve Custodianship of Easements and Warranty DeedJOI-21/Hanson Boulevard NW and Crosstown Boulevard NW Item 10 Approve Plans and Specs/00-5N2002 Street Rehabilitation/7th Avenue Area (See Resolution R057-02) . ~-_. - Regular Andover City Council Meeting Minutes - April 16, 2002 Page 3 Item 12 Award Bid/OO-43/Natures Run (See Resolution R058-02) Item 13 Approve Plans and Specs/02-5/Shadowbrook East Park/2002 CIP (See Resolution R059-02) Item 14 Approve Plans & Specs/02-6/Wild Iris Park/2002 CIP (See Resolution R060-02) Item 15 Approve Plans and Specs/02-l/Hidden Creek East Park/2002 CIP (See Resolution R06l-02) Item 16 Approve Plans and Specs/02-9/Pine Hills and Timber River Parks/2002 CIP (See Resolution R062-02) Item 17 Award Bidl02-l412002 Overlays/2002 CIP (See Resolution R063-02) Item 18 Approve Plans and Specs/99-151W ater Treatment Plant and Transmission Lines/2002 CIP (See Resolution R064-02) Item 19 Declare Cost!O l-12N erdin Street NW Street Improvements (See Resolution R065- 02) Item 20 Authorize Preparation/Landscape Maintenance Contract and Order Quotations/02- - 19/ Andover Station Median and Boulevard Maintenance (See Resolution R066-02) Item 21 RejectlReauthorize City Surplus Equipment Item 22 Declare Surplus EquipmentlFire Department Item 23 Consider Lot Split at 3560 142nd Lane NW (See Resolution R067-02) Item 24 Approve Non-Intoxicating On-Sale Liquor LicenselWoodland Creek Golf Course Item 25 Approve Precinct Boundaries and Polling Locations (See Resolution R068-02) Item 26 Appointment Recommendation Item 27 Acknowledge AudioNisuallMulti-Media Council Chambers Upgrade Bid MOTION by Jacobson, Seconded by Knight, approval of the Consent Agenda as read. Motion carried unanimously. RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT Captain Dave King, Anoka County Sheriffs Department, provided an update on law enforcement activities occurring within Andover. Captain King also updated the Council on the school bus situation. He did not have any numbers together. He stated they softened their stance regarding zero tolerance because after two days, they realized that there were a lot people that did not know the zones were changing. He stated there had not been any incidents with school children that he was aware o£ Mayor Gamache asked how the traffic flow at the schools was being handled with parents dropping off and picking up children. Captain King stated that he had not heard of any traffic problems with the picking up and dropping offofchildren. He stated the school board had done a good job on the traffic within the school property. Councilmember Knight asked ifthere were a large number of small children on the roads going to and from school. C¡lain Kin stated thl had not seen a lot of childmI, Regular Andover City Council Meeting Minutes - April 16, 2002 Page 4 Captain King stated the last day they were going to be doing their overtime detail would be Friday. Mayor Gamache asked if the children were following the crossing paths and not trying to cross where they were not supposed to. Captain King stated that he had not heard any reports of children crossing where they should not have been. Councilmember Trude stated she was concerned with the children riding bikes along Crosstown going east and then south, where there was not really any room to bike. Captain King stated they would continue to monitor this in the next couple of months to see that there were not any hot spots out there and if something comes to their attention, they would go back to patrolling the area and deal with the issues as they occur. Councilmember Trude stated she had seen a few children at Oak View crossing the driveway and they were supposed to follow the school so they did not have to cross at the driveway. She also noticed vehicles were turning left when they were only supposed to turn right to get out of the school at the Oak View site. Captain King stated he would relay that - concern to Chuck Holden. Councilmember Trude stated they did not want kids in the parking lot unless they were catching a ride. Councilmember Orttel asked where at Crooked Lake School the speed limit changed. Captain King stated it started a little bit before Meadow Creek Elementary on the west side and went to the east side of the parking lot (Gladiola Street). Councilmember Ortte\ asked if this was the statute and pointed out that if they could extend it another block, they could cover the Crooked Lake intersection. Captain King stated it would be County Highway and County Resolution for that type of thing. Councilmember Trude stated she did notice that when you exit the Oak View parking lot you do not see the newly posted speed zone until about a mile later. Captain King stated that they asked if the speed limit sign could be moved farther down the road because the people who were turning would miss the speed limit sign. APPROVE PA VEMENT MANAGEMENT TRANSFER Councilmember Jacobson stated he had this pulled because five years ago they designated a one percent tax levy plus one percent of new passing growth and he would like staff to spend two minutes and explain what that was for. Mr. Dickinson stated dating back to March 1997 the Public Works Committee, elected a program for being more aggressive in their street maintenance in Andover. The outcome of those discussions was the recommendation of a street maintenance program which was called pavement management program to be financed by a one percent tax levy in capturing one percent of the tax capacity for increased valuation each year. He stated that generated a computation in prior years for 1998, 1999,2000 and 2001 budgets; the computation was made based on the calculation. Annually if the funds were not spent, they were transferred to a reserve fund to be utilized and accumulated to take on larger proj ects that need to be done. A - Regular Andover City Council Meeting Minutes - April 16, 2002 Page 5 significant amount of the dollars were programmed in the 2002 CIP to make improvements that they had already approved through the process. The process would end in 2002. MOTIONby Jacobson, Seconded by Knight, to approve and move the transfer ofItem 28 (pavement Management Transfer). Motion carried unanimously. CONTINUATION OF 2001 BOARD OF REVIEW HEARING It was noted the annual Board of Review was held on Wednesday, April 1 0,2002 and was continued to the April 16th City Council meeting. In order for the County Assessor to research market values, the Board of Review was continued. Council must complete the process by May 1,2002. Council was requested to complete the process and adjourn the Board of Review. - Mr. Jagusch stated they had three appeals at the initial Board of Review meeting and he would give the Board his recommendations on the properties. Mr. J agusch stated regarding the property owned by Ms. Funk on Crooked Lake, he found no reason to make an adjustment at all. He stated he went through the entire property and found no reason to adjust the amount and recommended leaving the value at its current status, which was $242,500 for 2003. Mayor Gamache asked what the breakdown was between the value of the land and the value of the home. Mr. Jagusch stated the land was $111,000 and the remainder of that was the structure. Councilmember Trude stated she was uncomfortable with him bringing this up without Mr. Nielsen at the meeting. She stated she was sure he would have some comments to make regarding the recommendation. She asked if Mr. Jagusch had spoken with Mr. Nielsen. Mr. Jagusch stated he had spoken to Mr. Nielsen at least once today and he was aware of all the recommendations. Councilmember Trude asked ifMr. Jagusch pulled other properties on the lake before he made that determination. Mr. Jagusch stated he had looked at all the other properties on the lake including properties in Coon Rapids to make sure that they were in scope. Mr. Jagusch stated that on this particular property he recommended leaving the value at $242,500 for pay 2003. Councilrnember Trude stated she remembered from the minutes that Ms. Funk's increase on the land was from $60,000 to $110,000. Mr. Jagusch stated it was $111,000. Councilmember Orttel asked how they got so far behind. Mr. Jagusch stated there might have been a series of three to four years where they did not get a lot of data. He stated there were going to be different kinds of properties that would flow with the market. Councilmember Orttel stated the amount of increase was horrendous but was still conservative. Regular Andover City Council Meeting Minutes - April 16, 2002 Page 6 Councilmember Jacobson asked ifthere was a reason why the land values along Crooked Lake and the Rum River in Andover were significantly higher than what they find in land values on the Coon Rapids side of the lake and on the Ramsey side ofthe river. Mr. Jagusch stated they did look at that in-depth and there was a great deal of relativity not only with their lots along the Rum River with regards to size and topography but on the Ramsey side of the river. He stated there also was relativity between the lots on the Andover side and the lots on the Ramsey side. He stated most of their lots were smaller than Andover's as far as river frontage, depth of lot, and overall square footage. Councilmember Jacobson stated that on a percent basis their land cost would have gone up the same percent as Andover's side of the river. Mr. Jagusch stated he could not personally attest to the market in Ramsey because he has never done Ramsey. Councilmember Orttel stated the issue was not how much they went up, it was the ultimate calculations if they were equal, and if they equaled the market value. Councilmember Trude stated it was based on all the conglomerated sales within the City to the market value. Mr. Jagusch stated if the Board looked at the border, the Coon Rapids properties were smaller than the ones in Andover. Councilmember Trude asked why it would cost so much less to live in Coon Rapids than Andover. Mr. Jagusch stated he was not sure it cost less to live in Coon Rapids. He stated they were dealing with value. Councilmember Jacobson stated they did not assess the entire City of Andover in one year; it was broken down and assessed every three or four years. He wanted to know how they do their assessment. Mr. Jagusch stated they did reassess the entire City every year. He stated they did view a portion of their residential properties every year. Councilmember Jacobson asked if someone physically went out into the portion of the City in question and looked at every parcel. Mr. Jagusch stated yes they did that. Councilmember Jacobson asked if$60,000 was a fair value last year on Ms. Funk's property. Mr. Jagusch stated that it more than likely was. Councilmember Jacobson asked what caused it to go from $60,000 to $111,000 in one year. Mr. Jagusch stated he had a couple of sales. He stated that when someone buys property, they buy the land and house so they need to look at the ratio ofland to building. He stated every year they have to revaluate the land and decide what portion was appreciating, whether it was the structure or the land. He stated the structure could be rebuilt. He stated there would be a stronger appreciation on land that was on water than land that was not on water. Councilmember Jacobson stated that Mr. Sikora was at the previous meeting and if they compared Oak Grove to what he was paying, there was no comparison. Councilmember Knight stated he had only nine tillable acres out offorty and the rest was marshland. He stated Mr. Jagusch's explanation for that before was people liked looking over marshes; therefore, the land was desirable. Mr. J agusch stated that is what he said because the Council asked if it was because he had wetland. Councilmember Knight stated Mr. Sikora had a large amount of wetland on the property. -. - Regular Andover City Council Meeting Minutes - April 16, 2002 Page 7 Councilmember Orttel stated the one thing he said many times was that he did not want to file a protest; he stated he did not like the fact that it went up so fast. Councilmember Jacobson asked what was market value when a couple blocks away, land in Oak Grove was substantially less per acre than what Mr. Sikora was payíng. Mr. Jagusch presented a map that dealt with the issue. Councilmember Knight asked the price per acre. Mr. J agusch stated the bottom line was $8,000 per acre. Councilmember Trude stated there were pockets of problems, not everyone in the City was unhappy but many people were upset by the big jump. She stated in other areas there was not a big jump in value. Councilmember Jacobson stated Mr. Jagusch made a statement at the last meeting that on average, housing values went up twenty percent in the last year. Mr. J agusch stated that he stated it was true of the metro area and the percent was from the Board of Realtors. Councilmember Jacobson asked if - that was true, why did some of the property values in Andover actually go up seventy to eighty-five percent. Mr. Jagusch stated that it was total market value and one would have to assume that the value from the previous year would be correct. He stated he was not saying it was correct in previous years. Councilmember Jacobson stated that some of the rates of increase did not seem correct when they were looked at by the Council. He stated there was something wrong someplace. Mr. Dickinson stated if the Council had issues they would like Staff to check, they could address individual properties to find a resolution to their issues and on the other issues they could sit down with the Assessor at a workshop. Councilmember Jacobson asked what the deadline was. Mr. J agusch stated they had twenty days from convening the meeting on April 1 0, 2002. Councilmember Knight asked if Mr. Jagusch evaluated land in agricultural categories and how that affected the valuation. Mr. J agusch stated for true agricultural land they would look at different soil types, different topography, and wetland versus woods versus tillable. Councilmember Knight asked if someone was in agriculture preserve or green acres, how would they get looked at. Mr. Jagusch stated in an agricultural preserve situation, that property would be valued based on comparables taken outside of the seven county metro area of true agricultural sales that did not have a residential influence. He stated green acres still carried a true market value based on what was going on in the market area with all of the potential uses of that property, chiefly among them residential. He stated the taxable value on green acres was arrived at in the same way as the overall market value was arrived at in agricultural. Councilmember Orttel stated they should decide if they were concerned that there were inconsistent values within the City. If the residents in Andover were paying the same as people in surrounding cities in similar circumstances as a totally separate issue and would come from a higher authority. He asked ifboth of these were issues. Councilmember Knight stated if one was true then the second one was affected. Councilmember Orttel stated there were pockets in the City that did not have increases and some that did so this was an internal issue. He stated another thing they needed to agree to was to try to get at the market value. Councilmember Knight stated it came down to the Regular Andover City Council Meeting Minutes - April 16, 2002 Page 8 highest and best use definition, which means how much money the government could get out of the property. Councilmember Jacobson stated what they were seeing was if the job had been done correctly, and if they assumed it was done correctly, why in one year was there such a huge increase. If it was accurate in previous years, what was the reason for this. Councilmember Orttel stated it was because they did not change last year's numbers and they should have. Mr. Jagusch stated with regards to supply and demand, a lot more parcels were not on water, so there was more supply than demand. Councilmember Jacobson stated that he found it hard to believe that ifthe appraisals were accurate the last two to three years, why there was such a huge increase in one year. Mr. Jagusch stated they were going to see fluctuations in the market. He stated the level of assessment had been within two-tenths of a percent every year for the last five or six years. Mayor Gamache stated they needed to address the other two properties. Mr. Jagusch stated that he recommended an estimated market value of$460,80q. mid;¡ a limit &[S443. He stated he was in the house last year. Wi-tt1 a... Ii (Y)í~ l1ìC\Yhc.t. VD.leK c~ 11 L1e~3('."~' (Cu^,,"-nd-<:cI :0 ·1-0;>,) Councilmember Jacobson asked what the breakdown in the land value was. Mr. Nielsen stated $187,600 for the land and that was with the increase $159,000. After his argument with the Assessor, it was brought down to $128,200 for the land. Mr. Jagusch stated the initial appeal was on his land value and they saw no reason to change the structure value. Mayor Gamache asked what the recommendation was for the third property. Mr. Jagusch stated the third piece was already agreed upon. He stated the property was owned by Mr. Steven Nielson and represented by his father, Mr. Nielsen. Mr. Jagusch stated he recornmended lowering that parcel to $346,300. Councilmember Jacobson asked what it was before. Mr. Jagusch stated it was at $360,000. Councilmember Jacobson asked what the reason was for the adjustment. Mr. Jagusch stated they made some adjustments on the land and this was also included in the inquiry the Council wanted the Assessors to do into the Rum River land. He stated they not only looked at land on the water, they looked at Timber River Estates. Mayor Gamache asked ifhe had anything showing the Council the different property values. Mr. J agusch stated he did but he did not have a map that showed what was changed. He stated in Timber River they changed all the lots that abut the water. He stated they also changed thirty some lots on the interior of the Timber River subdivision. He stated they lowered them. He stated they looked farther south ofthe river and lowered seven or eight lots ITom $170,000 to the $130,000 or $140,000 range. Mr. Erar stated the first priority would be whether the City Council as the Board of Review was satisfied that the process and procedures employed by the County Assessor met the standards under the definition of both the law and in terms of practice. He stated there were some questions related Regular Andover City Council Meeting Minutes - April 16, 2002 Page 9 to specific properties in the community that suggested there might be some inconsistencies out there, or some variations where Council was not satisfied with the explanation given. He stated that given the fact that they were probably given some pretty detailed aspects of how the properties in question were assessed, the best venue would be to have a workshop where the full Council could meet with members of the County Assessor's office along with City staff. Or, a few Councilmembers could represent the entire Council at a workshop during the day where some of the items could be addressed and explained to Councilmembers' satisfaction. Then it could be brought back to a full Council meeting. He stated the Council had until the end of month to decide what to do. He stated this was a very important part of the process and when the tax statements come out next year, it would be too late. He stated they needed to deal with it this year and ifthere was any questions in their mind as the Board of Review, they needed to act upon them. If they were not comfortable with moving forward with convening. then they should not. Councilmember Jacobson asked if they should act on three appeals tonight, and noted there were a number.of other questions regarding the process and how it was done. He suggested they should act on what they had before them tonight and schedule a workshop in May. Mr. Erar stated that if they wait until May, it would be too late to change things. Mayor Gamache stated they should pick a few Councilmembers to meet the week of April 22 with the County Assessor to discuss the issues. Councilmember Orttel stated he would feel better if they would schedule a meeting with the full Council. Ms. Hebert stated she was the Anoka County Assessor and also a real estate broker as well as a certified federal general real property appraiser licensed by the State of Minnesota. She stated that she brought information they present to the State regarding the average land values of all the different types of property that the State requires they provide for Andover. She also had information provided by the Board of Realtors explaining the average increase. She stated she had internal documents they provide for Anoka County in preparation for truth in taxation regarding the taxable market value increase of the properties and where Andover falls with all of these. She told them in prior meetings that it was the Assessor's responsibility to let the Council know where Andover fell and she would be willing to work with them and if there were some significant issues that were discovered before the close of the Board of Review. She would like to continue working on those issues through the County Board of Equalization. Ms. Hebert stated there were three issues the Council wanted to discuss: the land values along the river, waterfront property around the lake, and acreage properties. She stated they have maps regarding the total market value along the river, the land value along the river, and the sales along the river. They have the same set of maps for the waterfront property. 0'.:(10\ DrY:." urnc¡-Ôö:t ~'lo~1 Councilmember Trude stated Mr.Packc¡¡1Ï1l would like to address the Council. Mi:<,\hc'(\ (C'merdcdtv .1.0:..\ Mr. P-<lcKêiìim, 13890 Hol y Street NW, stated he was sorry he came so late with his inquiry but he understood the Board of Review was still an open hearing. He stated he tried to call the County Assessor yesterday but did not receive a call back. When he received his property taxes, he was not too concerned about it. Last year his property values went up by $30,000 and this year they went up . - Regular Andover City Council Meeting Minutes - April 16, 2002 Page 10 by $50,000. His initial reaction was if everything in the City was going up then he would not be concerned. But from the discussion he had heard, it made a big difference if various parts ofthe City were being assessed at higher rates of increase. He lives in Shadowbrook and did not believe the value of his house went up $50,000 last year. Councilmember Jacobson asked ifhe was making an official appeal. Councilmember Trude stated that she lives in Shadowbrook and after the last hearing, she looked up the value of the properties in the area. The lots were valued separately from the land and went up seventy percent. They went from $45,900 to $76,900 and they are city lots, virtually treeless in a new development. She pulled prices in Winslow Hills and Hills of Bunker Lake and none are at that price, they were all in the $50,000's. Mayor Gamache stated Mr. Nielsen would like to address the Board. Mr. Nielsen, 4949 Marystone Boulevard NW, stated his valuation increase was too much and he -- made a call. It went up a total of$88,900 from $402,700 to $491,600 and he found out the increase was in the land value. The land value went from $87,600 to $159,000. He asked why, where did the Assessor have the comparabJes. In the end, the City Assessor did not have comparables. He stated he told them he would do some checking. He found where the problem was and it was in Timber River Estates. He restated what he talked about at the Board of Review meeting on April 16, 2002, regarding Timber River Estates. Mr. Nielsen stated his understanding and having been through tgisyrocedure before, they normally ...., þ f""'\ L4.tY'C-í'C·t"CI ').,. Q ) contact you; the City Assessor did not contact him until..§.;4e thIs evemng. The answer they gave him was they were not going to do anything regarding his property. He stated he would have a certified appraiser come out and appraise his property. Mr. Nielsen stated that his statement for the public was, they thought he was the whistle blower so they were not going to do anything regarding his property. The County Assessor has said they would work with people, but they have not worked with people. The property in Timber River Estates was on nice paved City streets and his property was on mud. He stated there was a problem on his property, there was a problem on all kinds of properties that had gone up the same way and they say there are comparables and there are not comparables. Mr. Nielsen stated he wanted his property brought down to $115,000; it would still go up $44,000. He would accept $115,000 but he would not accept $3,200 less than property that was larger, better property than his. He checked the Rum River property in Ramsey, to see how much went up. The increase percentage was 6.25 percent on every lot. He stated on the lot across the river from his property, the increase was 6.31, 6.32 and one at 13.83 percent. He checked lots in Crooked Lake, and they were not raised in Coon Rapids as they were raised in Andover. He checked the lots on the Mississippi River, and those lots were much more valuable than Rum River lots. He stated no lot on the Mississippi River had sold for $274,500. He stated he was complaining and he would continue to complain on his property, his son's property and Mrs. Funk's property. He stated Mrs. Funk was approached by the Assessor today and was led to believe she was satisfied but when he talked to her - -. Regular Andover City Council Meeting Minutes-Apri/16,2002 Page 11 personally she said she was not satisfied. He stated the problem should be resolved and the citizens of Andover have a right to know what was happening because the Council was sitting as a Board of Equalization and they needed to equalize his property with someone else's property. Councilmember Jacobson stated they should set a time and place for the workshop. Councilmember Orttel stated there was an error that occurred in Timber River. Mr. Jagusch stated they readjusted all the properties in Timber River. He stated the percentage increase was not warranted on the property. Councilmember Orttel asked if everyone on the river got that or was it just in that area. Mr. Jagusch stated Timber River was valued as its own entity; however, they also value river lots in the same land zone. Mr. Jagusch stated all the parcels in Timber River had been corrected. Mr. J agusch stated Mr. Nielsen's property was also corrected but it was not corrected as much as Mr. Nielsen would like it to be. Councilmember Knight stated his concern was if someone bad not brought this up, a lot of the people would have been stuck with the higher value. Mr. Jagusch stated throughout the Board of Review they had four appeals. Mrs. Funk stated to him that she was satisfied and, in fact, told him that if she were to sell the property, she would sell it for more then the County had it assessed for. Councilmember Jacobson asked if April 25, 2002 at 2:00 p.m. would work for a workshop. Mr. Jagusch asked if they wanted to take into consideration the recent appeal from Mr. Packemin. Councilmember Trude stated they would. Ms. Hebert stated that technically, once the first meeting was adjourned they were not supposed to entertain additional appeals but the point was; they wanted to get at the accurate market value. She would continue to review parcels if they were incorrect. The issue was, the market value and what the property would sell for. Ms. Hebert stated there were some individual issues each of the Councilmembers had and if they wanted to call her or Mary Boyle, they could address sorne of the individual issues ahead of time and when they meet, talk in summary regarding those issues. MOTION by Jacobson, Seconded by Trude, to continue the meeting to Wednesday, April 25, 2002 at 2:00 p.m. Motion carried unanimously. CONSIDER PRELIMINARY PLAT OF "ANDOVER MARKETPLACE"/COMMERCIAL BOULEVARD AND THRUSH STREET Regular Andover City Council Meeting Minutes - April 16, 2002 Page 12 Mr. Neumeister explained the applicant had requested a subdivision of property that was part ofthe Andover Station redevelopment project. The two commercial lots comprise approximately 11.5 acres of land that the Andover Economic Development Authority (EDA) was planning to sell to United Properties for a new grocery store and retail shopping center. Outlot B was to remain under the EDA's ownership until United Properties exercised an option to purchase a portion at the northeast comer of Commercial Boulevard and Quinn Street, approximately one year from now. Councilmember Jacobson asked what Lot 2 was about. Mr. Neumeister stated Lot 2 was the smaller freestanding lot in the center of their parking field in front of the shopping center and would be a future restaurant site or a free standing building. Councilmember Orttel asked if the entire portion of Lot I would be a grocery store. Mr. Neumeister showed a map of the lots and stated on the northwest corner of the plat there was a separate building that would be on Lot 1 in addition to the commercial strip center that was attached to the commercial grocery store. This was beside Lot 2, which would be a freestanding building of sorne sort. Councilmember Orttel asked if this was a PUD. Mr. Neumeister stated it was not reviewed or approved as a PUD. At this point, their only request was the review of the grocery store. Councilmember Orttel stated he was only asking because there would be a lot with no road frontage because it cannot have access to Bunker. Councilmember Knight asked if the parking would be sufficient once the second building went in. Mr. Neumeister stated it would be. Councilmember Jacobson asked Attorney Hawkins why they have Outlots A and B and why not call them Parcel 2 and 3. Attorney Hawkins stated that Outlot B would be re-platted again. Outlot A is the ponding area and they would convey that to the association. MOTION by Orttel, Seconded by Jacobson, to approve Item 31 (Consider Preliminary Plat of "Andover Marketplace"/Commercial Boulevard and Thrush Street). (See resolution R069-02) Motion carried unanimously. CONSIDER FINAL PLAT OF "ANDOVER MARKETPLACE"ICOMMERCIAL BOULEVARD AND THRUSH STREET Mr. Neumeister explained the City Council was asked to approve the final plat ofthe project to be known as "Andover Marketplace". The final plat was found to be in compliance with the preliminary plat and applicable ordinances. The action required was to adopt the attached resolution approving the final plat with conditions. MOTION by Knight, Seconded by Jacobson, to approve Item No. 32 (See Resolution R070-02 Approving Final Plat of "Andover Marketplace"/Commercial Boulevard and Thrush Street). Motion carried unanimously. Regular Andover City Council Meeting Minutes - Apri/16, 2002 Page 13 AMEND ORDINANCE NO. 160/ADJUSTING RENTAL INSPECTION LICENSE FEES Mr. Neumeister stated Staff had recently discussed adjustments to the rental inspection license fees (contained in Ordinance No. 260). This report contained background information and analysis on why the fees needed to be adjusted for buildings that had fire suppression systems. Mr. Neumeister stated the building staff collected data from five other cities regarding the fees that they charge for rental licenses. Also, members of the Building, Fire and Community Development Departments discussed what the proper level offees for a rental inspection should be based on the amount and type of inspection work to be done. The fee ordinance would need some slight modification to allow a fee to be charged that was based on the level of inspections and number of units that were actually being inspected in these buildings every two years. Mr. Neumeister stated the City Council was requested to amend Ordinance 260, allowing adjustment to the rental license fee Ordinance for buildings with fire suppression systems. Councilmember Trude asked if they should have a resolution on the policy of the inspection of thirty-three percent ofthe units and buildings that have fire suppression systems. Right now, it is in a memo to the Council and it makes a difference on how you read the fee structure. She stated when they adopt policies they should have them in a Resolution form. Councilmember Orttel asked if it had more of an affect in the Ordinance form. Councilmember Trude asked if they were planning on adopting an Ordinance on that. She stated the current Ordinance was just on the fees, it was not saying that on buildings with fire suppression systems it would be thirty-three percent of the units every year. Chief Winkel stated they did need to have a resolution, and they do need to amend the Ordinance. They could look at some language for a Resolution that would address that, but he was not sure how they would do it. Mr. Neumeister stated he would remove the wording "eJlee 3t owner/occupied", delete parenthesis and insert for in the Ordinance. Councilmember Trude stated she would take that as a fiiendly amendment to the ordinance. MOTION by Jacobson, Seconded by Trude, to approve amended Item No. 33 (See Ordinance No. 260C - An Ordinance Establishing Permit Fees, Service Charges, and Various Other Fees to be collected by the City of Andover). Motion carried unanimously. CONSIDER REQUEST TO LEASE CITY PROPERTY LOCA TED AT 15961 MAKAH STREET NW Mr. Neumeister explained the Council was asked to consider a request ¡¡-om Mark and Patricia Monroe to lease City property located at 4517 159th Avenue NW. This was property that Council previously discussed (January 2, 2002) and decided to retain ownership. -. ..- - ... Regular Andover City Council Meeting Minutes - Apri/16, 2002 Page 14 Mr. Mark Monroe stated they lived adjacent to the property and were afraid of what it might be sold for. He stated they were told the plats were five-acre plats, would remain five-acre plats, and they were fighting for the last three years to stop the lot splits. They were afraid the land could be sold for a gas station location. They had been keeping an eye on the property and have cleaned up trash on the property. They are asking permission to take care ofthe property with some type oflease to give them first right of refusal. He stated that there were many different types of animals in that area. Councilmember Jacobson asked if they had the ability to lease public land for private purposes. Attorney Hawkins stated they could if there was a purpose for it, such as generating revenue to be put into a private fund. Councilmember Trude stated this would enhance the maintenance of the site. Councilmernber Jacobson stated that if it was legal to do so, he would suggest the City Attorney draft a lease document with the rate being $1 or $10 a year, with the restrictions that they cannot do anything to it and to leave it in its natural state. - Councilmember Orttel stated it should have a quick termination. He stated he was concerned with the first right of refusal and would give Mr. Monroe the first chance to buy the property. Councilmember Trude stated if they do this lease and needed to terminate it, Monroe would know. Councilmember Jacobson asked if they needed to put a dollar amount in the lease. Attorney Hawkins stated they would need to put that in the lease. Councilmember Orttel stated they should put a no parking agreement in the lease too. Mr. Monroe stated that it concerned him regarding the parking offor sale vehicles, on his property and he would like this written into the lease. Councilmember Jacobson stated the ¡ease should be for $1.00 a year. Councilmernber Orttel asked if this would be an annual renewable lease. Attorney Hawkins stated he would make this a thirty-day termination. Councilmember Knight asked if they would get something to show they are leasing the property. Attorney Hawkins stated they would get a copy of the lease. MOTION by Jacobson, Seconded by Knight, to approve Item No. 34 (Consider Request to Lease City Property Located at 4517_l59th Avenue NW). Motion carried unanimously. - Regular Andover City Council Meeting Minutes - April 16, 2002 Page 15 REQUEST FROM MR. LA 'MONT KNAZZE III TO ADDRESS THE COUNCIUDRAINAGE EASEMENT Mr. Erickson stated that Mr. Knazze is not in the audience. Attorney Hawkins stated this was discussed and they feel the city has a prescriptive easement through that area. The water had drained that way for many years. Mr. Erickson stated Mr. Knazze was copied on the agenda item. APPOINT TAC MEMBERSI01-18/TRANSPORTATION PLAN Mr. Erickson explained the City Council was requested to appoint a Transportation Advisory Committee (T AC) to assist in the development ofthe City Transportation Plan. The City Council previously authorized the preparation and development of a Transportation Plan for the City of Andover. City staff has begun meeting with the City's Consulting Engineers from Bonestroo, Rosene, Anderlik and Associates (BRA) to begin the development of the Transportation Plan. A key component in the preparation of the transportation plan would be the appointment of a Technical Advisory Committee (T AC) to provide technical input throughout the plan development process. The T AC would be a technical committee, which would assist in identifying, and recommending transportation related issues and improvements. The committee will be a diverse technical group, which will meet monthly or bi-monthly to assist in the plan development. It was recommended the Transportation Technical Advisory Committee be appointed as follows: 1. Scott Erickson, City Engineer (with Todd Haas as Alternate) 2. John Erar, City Administrator 3. Will Neumeister, City Community Development Director 4. Frank Stone, City Public Works Superintendent (with Irwin Russell as Alternate) 5. Kate Gerwood, Anoka County Transportation Specialist 6. Chuck Holden, Anoka Hennepin School District (or designee) 7. Mike Quigley, Business Representative/Andover Resident 8. Tim Kirchoff, Planning Commission! Anoka County Traveler/Andover Resident) 9. Dave King, Anoka County Sheriffs Department Representative (Dave Jenkins as alternate) 10. Dan Winkel, Andover Fire Department Representative (or designee) 11. Don Jacobson, City Council Member (with Julie Trude as Alternate) 12. BRA Representative (Shelly Johnson, Kevin Hoglund and Stuart Kralm) Councilmember Jacobson asked if this would be during the day. Mr. Erickson stated yes. Councilmember Jacobson volunteered to be on the committee. Councilmember Knight asked what specifically is the charge. Mr. Erickson stated this was the Technical Advisory Committee to assist with the development of the City's transportation plan. . Regular Andover City Council Meeting Minutes - April 16, 2002 Page 16 Councilmember Trude stated that if Councilmember Jacobson needed an alternate, she would fill in. MOTION by Orttel, Seconded by Knight, to approve Item No. 36 (Appoint TAC Members/OI- lS/Transportation Plan). Motion carried unanimously. SCHEDULE SPECIAL CITY COUNCIL WORKSHOP/01-1SnRANSPORTATION PLAN Mr. Erickson stated the City Council was requested to schedule a Council Workshop during the week of May 20, 2002 to discuss the development of a Community Transportation Plan. MOTION by Jacobson, Seconded by Orttel, to approve Item No. 37 and direct staffto schedule a Council Workshop to discuss the development ofa Community Transportation Plan on Thursday, May 23, 2002 at 6:30 p.m. Motion carried unanimously. CONSIDER LMC BOARD OF DIRECTORS NOMINATION PROCESS Mr. Erar stated the League of Minnesota Cities (LMC) was looking for individuals or elected officials interested in serving on the Board of Directors for the LMC. They would be going through the process within the next couple of weeks and then be having interviews at the annual League of Minnesota conference in June. He wanted to know if anyone on the City Council was interested in submitting their name or would like to be nominated to serve on the LMC Board of Directors. Mayor Gamache stated he did have an application that he was filling out. He stated there have been a number of things that they had run into over the last year, and they needed to be a little more proactive and work with these groups. Councilmember Orttel stated that was a fantastic idea. He stated they needed to look at the existing board and find out who they know because it is a very political process. Councilmember Knight stated the Board needed to meet gender requirements as well as location requirements. Councilmember Orttel stated they needed to find out who is on the Board and try to lobby them. MOTION by Jacobson, Seconded by Knight, to nominate Mayor Gamache as a candidate to the League of Minnesota Cities Board of Directors. Motion carried unanimously. MA fOR/COUNCIL INPUT (Elected Officials Meeting) - Councilmember Jacobson asked if they would be going to the meeting on April 24, 2002. Mayor Gamache stated he would be going. Councilmember Orttel stated he . - - -~ Regular Andover City Council Meeting Minutes - April 16, 2002 Page 17 would not be able to go. Everyone else stated they would be going. Mr. Erar stated he would get them the information and directions on how to get there. (Codification of Ordinances) - Councilmember Jacobson asked how they were coming on the codification of the Ordinances that they had approved a long time ago. Mr. Erar stated he talked with the City Clerk who was in charge of the project. They had sent them a table of contents, which had been approved and were in the process of codifying the Ordinances. The Council should be seeing something within the next thirty to sixty days. (Memo Regarding Precinct Boundaries) - Mayor Gamache stated the voters who are living in the precincts that had changed would be notified by the Anoka County in July of where they would vote and where the new polling places would be. (Signalization) - Mayor Gamache stated the light on Hanson and Crosstown Boulevard is moving ahead and they should expect to see some work there this summer~ (High Water Concern) - Councilmember Knight stated he noticed the water level was up and wondered if they had heard if anyone was having problems. Mr. Erar stated he was talking with Mr. Dave Almgren and water was spiking but it is about an inch to two inches below what it was last year. APPROVAL OF CLAIMS MOTION by Jacobson, Seconded by Trude, for approval of the Claims. Motion carried unanimously. MOTIONby Trude, Seconded by Jacobson, to adjourn. Motion carried unanimously. The rneeting adjourned at 10:05 p.m. Respectfully submitted, Susan Osbeck, Recording Secretary - .. - - -