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Home My WebLink AboutSP March 12, 2002 l)..-i1UL..Æ~ 3-1C;-o~ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.Cl.ANDOVER.MN.US Special City Council Workshop Tuesday, March 12,2002 Conference Room A Call to Order -7:00 PM Discussion Items 1. Round Lake Boulevard - County Project 2. Andover Boulevard Extension - Discussion 3. School District Transportation Issues a. Trail Construction b. Speed Zones c. Funding Strategies 4. Personnel Matters 5. Park Commission Role - Discussion 6. Other Business Adjournment ~ <-. --- ---_. CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N. W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755·8923. WWW.C1.ANDOVER.MN.US Special City Council Workshop Tuesday, March 12, 2002 ~~ Ceøfersfleø RVÒJ.H A Call to Order - 7:00 PM Discussion Items 1. Round Lake Boulevard - County Project 2. Andover Boulevard Extension - Discussion 3. School District Transportation Issues a. Trail Construction b. Speed Zones c. Funding Strategies 4. Personnel Matters 5. Park Commission Role - Discussion 6. Other Business Adjournment . - - llJn.trttlW 3 -j '1--ó~ CITY of ANDOVER SPECIAL CITY COUNCIL WORKSHOP - MARCH 11, 1001 MINUTES A Special Andover City Council Workshop was called to order by Mayor Mike Gamache at 7:00 p.m., Tuesday, March 12,2002 at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, MN. Councilmembers Present: Mike Knight, Don Jacobson, Ken Orttel, Julie Trude Councilmembers Absent: None Also Present: City Administrator, John Erar City Engineer, Scott Erickson Human Resources Manager, Dana Peitso Others AGENDA APPROVAL Item #2, Andover Boulevard Extension, was moved to Item # 1. Motion by Trude, seconded by Knight to approve the agenda as amended. Motion carried unanimously. City Engineer Scott Erickson explained that there are two potential aligrunents for the future extension of Andover Boulevard west of the High School and Council is requested to identify a preferred aligrunent. This will assist the county in their design of the Round Lake Boulevard improvements. Todd Blank of Short Elliott & Hendrickson explained that they have reviewed both aligrunents. Anoka County has done a site evaluation, and they have met with the Coon Creek Watershed District to discuss the two plans. Mr. Blank noted that they have come up with 10 major project criteria and have found that no aligrunent stands out as the best. He then reviewed the criteria and how each aligrunent meets them. Councilmember Jacobson asked if Anoka County will charge the city more because of the update to the intersection at Round Lake Boulevard. Doug Fischer, Anoka County, explained that when Round Lake Boulevard is updated they are responsible for making their road fit in the with city streets. The northern aligrunent already has an existing street (149th Avenue). There would be more cost to the city if the city came in using the southern aligrunent after the Round Lake Boulevard project was finished. Mr. Blank noted that the southern aligrunent is more costly than the northern one. Ken Slyzuk, 15211 Nightingale Street NW, noted that the southerly aligrunent is less of a problem for him than the northerly route. Motion by Jacobson, seconded by Orttel that we designate the southerly aligrunent with the understanding that what we have is a rough estimate of cost. Motion carried unanimously. Special City Council Workshop March 12,2002 - Minutes Page 2 SCHOOL DISTRICT TRANSPORTATION ISSUES Doug Fischer, Anoka County Engineer asked to speak about this item rather than Round Lake Boulevard as he has another meeting to attend this evening. He explained that there are 73 schools with 58,000 students in Anoka County. Anoka Hennepin District #11 has 50 schools, 38 of which are in Anoka County. Thirty-three of the schools are on county roads. Six ofthe ten private schools are also located on county roads. The transportation changes will affect 16,000 students in Anoka County. Because the School District has rushed into their plan the county doesn't have any answers yet. There are school zone speed limits at some of the schools, however, the County Board needs to authorize others. Studies need to be completed to implement school zone speed limits, but in order to do the studies the county needs to know how many students will be walking and so far, the School District has not provided the numbers. The County is going to go ahead with the speed zones and drop the speed limit by 15 miles per hour. They will attempt to get a continuous speed zone from Andover Elementary School to Oak..View Middle School. Mr. Fischer stated that they still want the School District to know that railroads and high speed roads are hazards. There are things that the county is asking the School District to do to channel the children to a controlled crossing. ROUND LAKE BOULEVARD - COUNTY PROJECT Lyndon Robjent, Assistant County Engineer, explained that they had funding to have the project designed last year, they held their first public information meeting in January and had another neighborhood meeting to go over some questions from residents on 140th and 141 st. The majority of the comments were similar to what they heard when the Bunker Lake Boulevard project was done. They are looking at putting signals at 143rd Avenue and South Coon Creek Drive. Another neighborhood meeting can be held as soon as April. Council and audience members reviewed the drawings for the project. PERSONNEL MATTERS Dana Peitso, Human Resources Manager, reviewed the changes to the personnel policy regarding sick leave being converted to a retirement medical IJe\it!?áii2tþrogram. Ms. Peitso noted that over five years the proposed plan would cost an additional $25,000 and over a 10 year period it would be an additional $26,000. There are three criteria for an employee to qualify for the plan - 1) they must be 62 years of age or older; 2) they must meet the rule of90; or 3) they must have 30 years of service. [lJy\ül/.lul 3 ~iC¡ -O:l. Mr. Erar stated that this would be a unique program. The money would be for any medical related services, such as medical insurance, prescriptions, etc. He felt that Special City Council Workshop March 12,2002 - Minutes Page 3 employees would be less likely to take arbitrary sick leave and it is an incentive for employees to stay at the city. Motion by Knight, seconded by Orttel to approve the proposal. Discussion: It was decided that this should be approved at a regular council meeting so the public is aware of what the city is doing. Motion by Knight, seconded by Orttel to withdraw the motion. Motion carried. PARK COMMISSION ROLE - DISCUSSION Dana Peitso advised Council that she researched the possibility of scheduling training for the City's Commissions. The City Attorney is available to do training on Robert's Rules of Order and other legal items. Government Training Service could provide a six hour training for Planning Commissioners; however, they don't have any training for Park Commissioners. Suggestions included having written rules and direction as to how the commission functions and its purpose and then Council would have a joint meeting with the commission. Also suggested was for staff to develop guidelines as to how the Commissioners should conduct themselves. Mr. Erar will put something together and send it on to Council. Mayor Gamache will contact the Park Commission Chair to talk about an incident involving the Chair and a resident. OTHER BUSINESS Special EDA Meeting - Mr. Erar asked Council to schedule a Special EDA Meeting for 6:00 pm, March 19,2002 to discuss United Properties' 1st amendment to their development contract. Motion by Orttel, seconded by Trude to schedule a Special EDA Meeting at 6:00 pm, Tuesday, March 19,2002. Motion carried unanimously. EDA Enabling Resolution - Mr. Erar explained that a minor technical issue has arisen regarding the composition of the EDA and the number of members on the Authority. The enabling resolution for the EDA needs to be amended to increase the number of members from 5 to 7, which requires a public hearing. Also, the Council needs to adopt a resolution appointing the EDA members. He suggested a meeting at 6: 15 pm, Tuesday, March 26th to hold the public hearing and adopt the two resolutions. The City Attorney has agreed that this is the appropriate way to handle this issue. · Special City Council Workshop March 12,2002- Minutes Page 4 Motion by Jacobson, seconded by Orttel to schedule a special City Council meeting for March 26, 2002 at 6:15 pm to allow the EDA to expand to seven members and to appoint the EDA members. Motion carried unanimously. School Board Meeting - March 18, 2002 - Mr. Erar noted that the Mayor will make the city's presentation at the meeting, with the following three items as being the most important: 1) ask that the School District to postpone their transportation plan until Fall; 2) recognize the hazard of children walking; and 3) make it known that the School District is putting the responsibility on the city when it should be on them. It was suggested that County representatives be invited to attend the meeting. Motion by Jacobson, seconded by Trude to adjourn. Motion carried unanimously. The meeting adjourned at 10:0S pm. Respectfully submitted, J.:L. ()~ Vicki Volk City Clerk -~- - ~~~---..........- --~-