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Home My WebLink AboutCC - June 1, 20211685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, June 1, 2021 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (5/18/21 Regular) Consent Items 2. Approve Payment of Claims — Finance 3. Approve COVID-19 Preparedness Plan- Updated —Administration 4. Approve an Extension of Repurchase Rights Deadline Agreement - Winslow Cove 2nd Addition Lot 5 Block 3 —Administration Discussion Items S. 2020 Audit Presentation — Redpath and Company, Ltd.- Administration 6. Consider Conditional Use Permit Amendment/ Private Utility Structures / 14371 7th Ave NW / Northern Natural Gas Company (Applicant) - Planning Staff Items 7. Administrator's Report —Administration Mayor/Council Input Adjournment Some or all members of the Andover City Council may participate in the June 1, 2021 City Council meeting by video conference rather than by being personally present at the City Council's regular meeting place at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, MN 55304. Members of the public can physically attend, although there is very limited seating in the City Council Chambers as appropriate social distancing will be required by all visitors. The public can also be provided a ZOOM video conference invite by going to www.andovermn.gov and clicking on the meeting in the calendar for the link. 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Harmer, Deputy City Cl k SUBJECT: Approval of Minutes DATE: June 1, 2021 INTRODUCTION The following minutes were provided by TimeSaver, reviewed by Administration, and submitted for City Council approval: May 18, 2021 Regular DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, Michelle Harmer Deputy City Clerk Attach: Minutes 1 2 3 4 5 6 REGULAR ANDOVER CITY COUNCIL MEETING — MAY 18, 2021 7 MINUTES 8 9 10 The Regular Bi -Monthly Meeting of the Andover City Council was called to order by Mayor 11 Sheri Bukkila, May 18, 2021, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard 12 NW, Andover, Minnesota. 13 14 Councilmembers present: Valerie Holthus, Jamie Barthel, Ted Butler, and Randy Nelson 15 16 Councilmember absent: None 17 18 Also present: Public Works Director/City Engineer Dave Berkowitz 19 Community Development Director, Joe Janish 20 City Attorney, Scott Baumgartner 21 Others 22 23 24 PLEDGE OFALLEGL4NCE 25 26 RESIDENTFORUM 27 28 Ben Riechers, 15844 Martin Street, came forward to recommend the City Council reject the 29 Park and Recreation Engineering Study. Mr. Riechers stated the study is flawed because it 30 excluded Community Center and understates the City's park and recreation capacity. Mr. 31 Riechers asked why the Community Center is it excluded when the National Recreation and 32 Park Association guidelines speak to both outdoor and indoor facilities. He sees it as 33 authorizing spending based on a distortion of the City's parks and recreation capacity. Mr. 34 Riechers stated if the Community Center is included in the study, the City exceeds national 35 guidelines for facilities based on the 2040 population projection. He noted the study was used 36 to raise Park Dedication fees that the City does not need to maintain compliance with national 37 guidelines. Mr. Riechers suggested amending the Park Dedication Study and include the 38 Community Center. 39 40 Merle Prochniak, 2941 141St Avenue, came forward and stated he talked to the Park 41 Commission about Park Dedication fees. He sees the Park Dedication fees as a tax. Mr. 42 Prochniak stated the money is not free and is passed on to the homeowner. He explained the 43 person who pays the fee has no control over where it goes and questions what they get for their 44 money. 45 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Regular Andover City Council Meeting Minutes — May 18, 2021 Page 2 AGENDA APPROVAL City Administrator Dickinson asked that Item 7A be added to the Consent Agenda: Approve Appointment of Facilities Coordinator. Motion by Butler, Seconded by Barthel, to approve the Agenda as amended. Motion carried unanimously. APPROVAL OFMINUTES April 27, 2021 Workshop Meeting, May 4, 2021 Regular Meeting, May 4, 2021 Closed Meeting Motion by Barthel, Seconded by Nelson, to approve the April 27, 2021 Workshop Meeting, May 4, 2021 Regular Meeting, and May 4, 2021 Closed Meeting Minutes as presented. Motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Approve Plans & Specs/Order Advertisement for Bids/21-21/Coon Creek Trunk Lift Station 911 (See Resolution No. R045-21) Item 4 Approve Refuse/ Recycler Hauler Licenses Item 5 Receive April 2021 City Investment Reports Item 6 Receive April 2021 General Fund Progress Reports Item 7 Approve 2021 Park Dedication Study Item 7a Approve Appointment of Facilities Coordinator Motion by Holthus, Seconded by Nelson, to approve the Consent Agenda as read. Motion carried unanimously. ANOKA COUNTYSHERIFF'S OFFICE MONTHLYREPORT Commander Lenzmeier provided a monthly report for April 2021, reporting 1019 calls for service. Commander Lenzmeier reported 0 burglaries, 20 thefts, 2 felony arrests, 1 gross misdemeanor arrests, 13 misdemeanor arrests, and 4 DWI arrests. Deputies made 215 traffic stops issuing 51 citations. Commander Lenzmeier announced several retirements, and the Department is in process of hiring new deputies. Commander Lenzmeier noted and increase in speeding, with 4 vehicles caught traveling in excess of 80 miles per hour. Councilmember Butler said he has noticed deputies out in the community and stated it makes a difference in behavior. Mayor Bukkila said she hopes the excessive speeding offenders would get a careless driving citation instead of just a speeding ticket. She explained it is important to make an example of those that speed and proactively address it. Regular Andover City Council Meeting Minutes — May 18, 2021 Page 3 1 Commander Lenzmeier replied the City Attorney is looking at a careless driving charge and 2 noted increase in speeds and fatalities throughout the State. 4 DISCUSS/CONSIDER REQUEST REFUND OF DEPOSIT FROMNATIONAL SPORTS 5 CENTER 7 The Andover City Council is requested to approve the request for the refund of the $250,000 8 deposit from the Minnesota Amateur Sports Commission and the National Sports Center 9 Foundation. 10 11 City Administrator Dickinson stated the City entered into an agreement with the Minnesota 12 Amateur Sports Commission and the National Sports Center Foundation to secure priority rental 13 rights to prime ice time at the Super Rink for a refundable deposit of $250,000 in 2008. Mr. 14 Dickinson explained with the addition of the sports complex at the Community Center, the 15 youth hockey program no longer needs priority rights to those hours and the City has the option 16 to request a refund of the $250, 000 deposit with a 24 -month written notice. 17 18 Motion by Barthel, seconded by Bulter, to approve the request of refund of the $250,000 deposit 19 from the National Sports Center. Motion carried unanimously. 20 21 ADMINISTRATOR REPORT 22 23 City Staff updated the Council on the Administration and City Department Activities, 24 legislative updates, updates on development/CIP projects, and meeting reminders/community 25 events. 26 27 (City Administration) — Mr. Dickinson updated the Council on meetings he is attending. The 28 City has issued 55 new home permits. Code Enforcement is remarkably busy, and he expects it 29 to calm down in June/July. The City is expecting several development submittals which will 30 come before the Council in the near future. Mr. Dickinson stated the Community Center is 31 prepping for summer camps and working with the Anoka Ice Center on taking their summer ice 32 contracts while Anoka is shut down for improvements. He stated the 2021 Mill and Overlay 33 project is half through and updated the Council on park projects. Mr. Dickinson reminded the 34 Council of the Workshop on Tuesday, May 25, and listed agenda items. 35 36 MAYOR/COUNCIL INPUT 37 38 (Youth First) — Mayor Bukkila stated she attended the Youth First Mayors Breakfast. The event 39 had an inspirational keynote speaker, Courtney Godfrey, who spoke on her challenges 40 recovering as an amputee. Mayor Bukkila stated Ms. Godfrey was able to recover with the 41 support from her family, friends, and support network. Mayor Bukkila stressed the importance 42 of community support and treating everyone with kindness. 43 44 2 Regular Andover City Council Meeting Minutes — May 18, 2021 Page 4 ADJOURNMENT Motion by Holthus, Seconded by Nelson, to adjourn. Motion carried unanimously. The meeting adjourned at 7:27 p.m. Respectfully submitted, 9 Shari Kunza, Recording Secretary 10 TimeSaver OffSite Secretarial, Inc. 11 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES —MAY 18, 2021 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE......................................................................................................... 1 RESIDENTFORUM...................................................................................................................... 1 AGENDAAPPROVAL.................................................................................................................. 2 APPROVALOF MINUTES........................................................................................................... 2 CONSENTITEMS......................................................................................................................... 2 Item 2 Approve Payment of Claims............................................................................................ 2 Item 3 Approve Plans & Specs/Order Advertisement for Bids/21-21/Coon Creek Trunk Lift Station#11....................................................................................................................... 2 Item 4 Approve Refuse/ Recycler Hauler Licenses.................................................................... 2 Item 5 Receive April 2021 City Investment Reports.................................................................. 2 Item 6 Receive April 2021 General Fund Progress Reports....................................................... 2 Item 7 Approve 2021 Park Dedication Study............................................................................. 2 Item 7a Approve Appointment of Facilities Coordinator............................................................. 2 ANOKA COUNTY SHERIFF'S OFFICE MONTHLY REPORT ................................................ 2 DISCUSS/CONSIDER REQUEST REFUND OF DEPOSIT FROM NATIONAL SPORTS CENTER.......................................................................................................................... 3 ADMINISTRATORREPORT....................................................................................................... 3 (City Administration)...................................................................................................................... 3 MAYOR/COUNCIL INPUT.......................................................................................................... 3 (Youth First).................................................................................................................................... 3 ADJOURNMENT........................................................................................................................... 4 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councihnembers CC: Jim Dickinson, City Administrator FROM: Lee Brezinka, Finance Manager SUBJECT: Payment of Claims DATE: June 1, 2021 Attached are disbursement edit lists for claims related to the on-going business of the City of Andover. a. Claims totaling $99,030.61 on disbursement edit list #1 - #2 from 05/19/2021 to 05/21/2021 has been issued and released. Claims totaling $879,017.17 on disbursement edit list 43 dated 06/01/2021 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REQUESTED The Andover City Council is requested to approve total claims in the amount of $978,047.78. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, 75tl Lee Brezinka Attachments: Check Proof Lists Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 05/18/2021 - 10:25AM Batch: 00419.05.2021 Invoice No Description Amount Payment Date Acct Number Vendor: OptumBan Optum Bank HSA Check Sequence: 1 2021 2021 Employer HSA Contribution - Mitchell Ott 3,250.00 19/2021 0101-43100-60310 Check Total: 3,250.00 Total for Check Run: Total of Number of Checks: 3,250.00 1 �DovER Reference ACH Enabled: False AP -Computer Check Proof List by Vendor (05/18/2021 - 10:25 AM) - Page 1 Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 05/21/2021 - 10:16AM Batch: 00520.05.2021 ANL66' Invoice No Description Amount Payment Date Acct Number Reference Vendor: 3M 3M Check Sequence: 1 ACH Enabled: False 9410711663 3m Diamond Grade Conspicuity Markings 86.10 05/21/2021 0101-43300-61030 Check Total: 86.10 Vendor: AmazonBu Amazon Capital Services Check Sequence: 2 ACH Enabled: False 1HVT-9CTC-7GJX USA Business Grade Money Counter 100.00 05/21/2021 2130-44000-61020 1HVT-9CTC-7GJX USA Business Grade Money Counter 100.00 05/21/2021 0101-42300-61020 1HVT-9CTC-7GJX USA Business Grade Money Counter 80.00 05/21/2021 0101-41400-61020 Check Total: 280.00 Vendor: AndWheel Andover Wheel & Frame Alignmen Check Sequence: 3 ACH Enabled: False 12610 2 Wheel Alignment for Unit #!4828 59.00 05/21/2021 6100-48800-61115 Check Total: 59.00 Vendor: AnkCity City of Anoka Check Sequence: 4 ACH Enabled: False INVO0903 Traffic Signal - Bunker & 7th Ave 26.26 05/21/2021 0101-43400-62005 Check Total: 26.26 Vendor: AnkCo03 Anoka Co Check Sequence: 5 ACH Enabled: False 29-32-24-420006 Tax Forfeit Parcels Purchase 89.94 05/21/2021 4501-49300-65100 Check Total: 89.94 Vendor: AnkCo03 Anoka Cc Check Sequence: 6 ACH Enabled: False 29-32-24-420006 Tax Forfeit Parcels Purchase 12,179.00 05/21/2021 4501-49300-65100 Check Total: 12,179.00 Vendor: AspenMil Aspen Mills Check Sequence: 7 ACH Enabled: False 273842 Name Tags 19.70 05/21/2021 0101-42200-61305 AP -Computer Check Proof List by Vendor (05/21/2021 - 10:16 AM) _ Page I Invoice No Description Amount Payment Date Acct Number Reference 273864 Name Tag - Larry Elfelt 273931 Uniform for R. Marinello 274315 Uniform for Victor Holden 274435 Uniform for Justin Polzin 010142200-61305 Check Total: Vendor: BamRealE BAM Real Estate April 2021 April 2021 Maintenance Reimbursement April 2021 April 2021 Management Services Check Total: Vendor: BDSLaund EDS Laundry Systems SOI0184962 Replace Red Rocker Switch on Washer 0101-42200-61005 Check Total: Vendor: CenLink CenturyLlnk 763 754-6713 Subway Q Community Center 763 755-0776 City Hall Service 763 755-0776 Public Works Service 763 755-0776 Fire Department Service 763 755-0776 Community Center Service 28.74 Check Total: Vendor: CintasGK Cintas Corp - Cintas Loc #16K 4084359946 Uniform Cleaning & Shop Towels 4084360127 Uniform Cleaning 4084360127 Uniform Cleaning 4084360127 Uniform Cleaning 4084360127 Uniform Cleaning 4084360127 Uniform Cleaning 170.49 Check Total: Vendor: Colonial Colonial Life & Accident 7156706-0601014 June 2021 Premium - E7156706 Check Sequence: 11 Check Total: Vendor: CoonRapi City of Coon Rapids 13208 Traffic Signal - Crosstown & 133rd 9.85 05/21/2021 0101-42200-61305 37.35 05/21/2021 010142200-61305 254.15 05/21/2021 010142200-61305 139.65 05/21/2021 010142200-61305 460.70 aoo.0 Check Sequence: 12 ACH Enabled: False 279.90 05/21/2021 0101-00000-21210 279.90 Check Sequence: 13 ACH Enabled: False 33.92 05/21/2021 010143400-62005 AP -Computer Check Proof List by Vendor (05/21/2021 - 10:16 AM) Page 2 Check Sequence: 8 ACH Enabled: False 90.00 05/21/2021 4520-49300-63105 1,493.50 05/21/2021 4520-49300-63010 1,583.50 Check Sequence: 9 ACH Enabled: False 264.26 05/21/2021 0101-42200-61005 264.26 Check Sequence: 10 ACH Enabled: False 55.51 05/21/2021 213044100-62030 28.74 05/21/2021 010141910-620M 28.74 05/21/2021 010141930-62030 28.75 05/21/2021 0101-41920-62030 28.75 05/21/2021 2130-44000-62030 170.49 Check Sequence: 11 ACH Enabled: False 97.00 05/2i/2021 6100-48800-61020 135.91 05/21/2021 010143100-61020 19.42 05/21/2021 0101-43300-61020 77.64 05/21/2021 0101-45000-61020 19.42 05/21/2021 5100-48100-61020 38.82 05/21/2021 520048200-61020 aoo.0 Check Sequence: 12 ACH Enabled: False 279.90 05/21/2021 0101-00000-21210 279.90 Check Sequence: 13 ACH Enabled: False 33.92 05/21/2021 010143400-62005 AP -Computer Check Proof List by Vendor (05/21/2021 - 10:16 AM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference 13208 Check Total: Traffic Signal - Hanson & 133rd 29.01 05/21/2021 0101-43400-62005 13209 Proof List by Vendor (05/21/2021 - 10:16 Traffic Signal - Crosstown & 133rd 35.35 05/21/2021 0101-43400-62005 13209 Traffic Signal - Hanson & 133rd 30.53 05/21/2021 0101-43400-62005 Check Total: 128.81 Vendor: CrowRive Crow River Farm Equipment Check Sequence: 14 ACH Enabled: False 200122 Parts for Unit #521 44.44 0521/2021 6100-48800-61115 200376 Tube 226.70 05/212021 5200-48200-61140 Check Total: 271.14 Vendor: Cues CUES Check Sequence: 15 ACH Enabled: False 586690 Software -SGX01405ID 208 450.00 05/21/2021 520048200-61220 586690 Software -SGX01405ID 208 450.00 05/21/2021 5300-48300-61220 Check Total: 900.00 Vendor: DehnOil Dehn Oil Company Check Sequence: 16 ACH Enabled: False 82634 Unleaded Fuel 2,573.03 0521/2021 6100-48800-61045 82635 Diesel Fuel 5,610.00 05/21/2021 6100-48800-61050 Check Total: 8,183.03 Vendor: ECM ECM Publishers, Inc. Check Sequence: 17 ACH Enabled: False 834921 Ordinance No. 518 84.38 05/21/2021 0101-41500-63025 834922 May 25 Northern Natural Gas CU 90.00 0521/2021 0101-41500-63025 Check Total: 174.38 Vendor: EmerAuto Emergency Automotive Check Sequence: 18 ACH Enabled: False SVC29005 Repair Lift Gate on Unit #4828 90.00 0521/2021 6100-48800-63135 Check Total: 90.00 Vendor: Ferrellg Ferrellgas Check Sequence: 19 ACH Enabled: False 104842257 Bulk Propane 100.65 0521/2021 6100-48800-61020 Check Total: 100.65 Vendor: FirstStT First State Tire Recycling Check Sequence: 20 ACH Enabled: False 116598 Tire Recycling 726.95 05/21/2021 010146000-63010 Check Total: 726.95 AP -Computer Check Proof List by Vendor (05/21/2021 - 10:16 AM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference Vendor: F1etPrld FleetPride Track & Trailer Parts Check Sequence: 21 ACE Enabled: False 74202663 4 -Way Air Solenoid Valve for Unit #200 & Steel 321.06 05/21/2021 6100-48800-61115 Check Total: 321.06 Vendor: Greatlan Greatland Corporation Check Sequence: 22 ACH Enabled: False 7562297 Laser Checks 1,459.17 05/21/2021 0101-41400-61005 Check Total: 1,459.17 Vendor: HagforsT Ted Hagfors Inc. Check Sequence: 23 ACH Enabled: False 202107 2021 Electrical Inspections 3,037.50 05/21/2021 0101-42300-63005 Check Total: 3,037.50 Vendor: HenSchei Henry Schein, Inc. Check Sequence: 24 ACH Enabled: False 93162257 Adrenalin Inj SDV N -R Img/mL 163.62 05/21/2021 0101-42200-61020 Check Total: 163.62 Vendor: HoffmanB Hoffman Bros. Sod, Inc. Check Sequence: 25 ACH Enabled: False 024083 Allan Block Capstone & Allan Block Classic 47.04 05/21/2021 0101-45000-61130 Check Total: 47.04 Vendor: InterBat Interstate All Battery Center Check Sequence: 26 ACH Enabled: False 1901201009425 Batteries 41.55 05/21/2021 0101-41910-61120 Check Total: 41.55 Vendor: JCFirePr Johnson Controls Fire Protection LP Check Sequence: 27 ACH Enabled: False 22264201 Alarm & Detection Monitoring 420.00 05/21/2021 0101-41920-62300 Check Total: 420.00 Vendor: JohnCont Johnson Controls, Inc Check Sequence: 28 ACH Enabled: False 1-103389208744 May 2021 Maintenance Contract 1,256.00 05/21/2021 2130-44000-62300 Check Total: 1,256.00 Vendor: KinectEG Kinect Energy Group Check Sequence: 29 ACH Enabled: False 327119/11171502 Community Center 7,314.94 05/21/2021 2130-44000-62015 327119/11171508 Public Works 1,294.59 05/21/2021 0101-41930-62015 AP -Computer Check Proof List by Vendor (05/21/2021 - 10:16 AM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference AP -Computer Check Proof List by Vendor (05/21/2021 - 10:16 AM) Page 5 Check Total: 8,609.53 Vendor: LennarBu Lenmr Corporation Check Sequence: 30 ACH Enabled: False 1081 - Escrow 1081 151st Lane NW 5,250.00 05/21/2021 7200-00000-24204 1081- Insp Fee 1081 151st Lane NW -50.00 05/21/2021 0101-41600-54180 Check Total: 5,200.00 Vendor: LepageSo Lepage & Sons Check Sequence: 31 ACE Enabled: False 136008 Trash Removal for Parks Department 584.87 05/21/2021 0101-45000-62020 Check Total: 584.87 Vendor: LifeLine LifeLine Incorporated Check Sequence: 32 ACH Enabled: False LL -14637 Zoll CPR -D Padz & Zoll Pedi-padz H 927.25 05/21/2021 010142200-61005 Check Total: 927.25 Vendor: MacQueen MacQueen Equipment Inc. Check Sequence: 33 ACH Enabled: False P34674 Pelican Tube Broom Double Wrap for Unit #169 623.61 05/21/2021 6100-48800-61115 Check Total: 623.61 Vendor: MadNatlL Madison National Life Ins Co, Inc Check Sequence: 34 ACH Enabled: False 1443140 June 2021 LTD Premium 868.57 05/21/2021 0101-00000-21216 Check Total: 868.57 Vendor: MarkExce Mark of Excellence Homes Inc Check Sequence: 35 ACH Enabled: False Catcher's Creek 2nd Addition 2,500.00 05/21/2021 7200-00000-24209 Catcher's Creek 2nd Addition 2.37 05/21/2021 7200-41400-56910 Check Total: 2,502.37 Vendor: Menards Menards Inc Check Sequence: 36 ACH Enabled: False 49456 Misc. Supplies 61.47 05/21/2021 0101-43100-61020 49541 Korky Ultra Saver Flapper 5.97 05/21/2021 0101-41920-61120 49545 Misc. Supplies 79.19 05/21/2021 0101-43100-61020 49671 Misc. Supplies 151.98 05/21/2021 0101-41920-61120 49693 Misc. Supplies 101.88 05/21/2021 0101-45000-61105 50371 Misc. Supplies 107.57 05/21/2021 0101-41910-61120 50382. Returned Wedge Anchors -13.47 05/21/2021 0101-45000-61105 50383 Misc. Supplies 28.42 05/21/2021 0101-41920-61120 50529 Tools 39.96 05/21/2021 0101-43100-61205 AP -Computer Check Proof List by Vendor (05/21/2021 - 10:16 AM) Page 5 Invoice No Description Amount Payment Date Acct Number Reference 50534 Paint 22.96 05/21/2021 0101-41910-61120 50685 Concrete Mix 188.72 05/21/2021 0101-43300-61105 50694 800LB 2 in 1 Alum Handtmck 109.99 05/21/2021 0101-42200-61005 Check Total: 884.64 Vendor: Mill Wood Miller's Woods LLC Check Sequence: 37 ACH Enabled: False Miller's Woods 4th Addition 2,500.00 05/212021 7200-00000-24209 Miller's Woods 4th Addition 3.29 05/212021 7200-41400-56910 Check Total: 2,503.29 Vendor: MinnCone Minneapolis Concrete Products Check Sequence: 38 ACH Enabled: False Hawkridge Park Playground Improvements 865.00 05/21/2021 0101-45000-65300 Check Total: 865.00 Vendor: MNLifeln Minnesota Life Insurance Company Check Sequence: 39 ACH Enabled: False 0034706/191842 June 2021 Premium 24.33 05/21/2021 0101-42200-60330 0034706/191842 June 2021 Premium 45.36 05/212021 0101-00000-21205 0034706/191842 June 2021 Premium 76.76 05/21/2021 7100-00000-21218 0034706/191842 June 2021 Premium 1,565.00 05212021 0101-00000-21205 Check Total: 1,711.45 Vendor: MrElectr Mr. Electric of St. Paul Check Sequence: 40 ACH Enabled: False 142704548 Refund - Job Cancelled 36.00 05/21/2021 0101-42300-52230 Check Total: 36.00 Vendor: MTIDist MTI Distributing Inc Check Sequence: 41 ACH Enabled: False 1300195-00 Pulley -Idler & V -Belt for Unit #16-580 205.64 05/21/2021 6100-48800-61115 1300433-00 Parts for Unit #16-580 356.04 05/21/2021 6100-48800-61115 1300567-00 Pulley -Idler for Unit #16-580 156.24 05/21/2021 6100-48800-61115 Check Total: 717.92 Vendor: MCFOA Municipal Clerk & Finance Officers Association Check Sequence: 42 ACH Enabled: False Membership Dues 45.00 05/21/2021 0101-41300-61320 Check Total: 45.00 Vendor: NCPERS NCPERS Group Life Ins Check Sequence: 43 ACH Enabled: False 312000062021 June 2021 Premium 160.00 05/21/2021 0101-00000-21205 312000062021 June 2021 Premium 16.00 05/21/2021 7100-00000-21218 AP -Computer Check Proof List by Vendor (05/21/2021 - 10:16 AM) Page 6 Invoice No Description Amount Payment Date Acct Number Reference Page 7 Check Total: 176.00 Vendor: OffDepot Office Depot Check Sequence: 44 ACH Enabled: False 168885988001 PW Office Depot Supplies 16.08 05/21/2021 0101-43100-61005 168885988001 PW Office Depot Supplies 10.73 05/21/2021 0101-43200-61005 168885988001 PW Office Depot Supplies 37.54 05/21/2021 0101-45000-61005 168885988001 PW Office Depot Supplies 7.51 05/21/2021 0101-46000-61005 168885988001 PW Office Depot Supplies 26.82 05/21/2021 5100-48100-61005 168885988001 PW Office Depot Supplies 51.50 05/21/2021 5200-48200-61005 169214534001 PW Office Depot Supplies 12.93 05/21/2021 0101-43100-61005 169214534001 PW Office Depot Supplies 8.62 05/21/2021 0101-43200-61005 169214534001 PW Office Depot Supplies 30.19 05/21/2021 0101-45000-61005 169214534001 PW Office Depot Supplies 6.04 05/21/2021 0101-46000-61005 169214534001 PW Office Depot Supplies 21.56 05/21/2021 5100-48100-61005 169214534001 PW Office Depot Supplies 41.41 05/21/2021 5200-48200-61005 170984133001 Laserjet Toner 83.01 05/21/2021 0101-41400-61005 170993620001 Office Supplies 94.18 05/21/2021 0101-42200-61005 170994197001 Office Supplies 24.99 05/21/2021 0101-42200-61005 171986789001 Date Stamp 66.99 05/21/2021 0101-42300-61005 Check Total: 540.10 Vendor: OReiAuto O'Reilly Auto Parts Check Sequence: 45 ACH Enabled: False 3253-156508 Oil Filter _ 14.15 05/21/2021 6100-48800-61115 3253-161679 Returned Cabin Filter -9.74 05/21/2021 6100-48800-61115 3253-161681 Core Return -36.00 05/21/2021 6100-48800-61115 3253-161697 Fuel Cap for Unit #16 13.36 05/21/2021 6100-48800-61115 3253-161766 Connector for Unit # 19-552 & Stock 22.08 05/21/2021 6100-48800-61115 3253-163596 Parts for Unit#371 131.37 05/21/2021 6100-48800-61115 3253-163600 Hydra Filter for Unit 203 49.76 05/21/2021 6100-48800-61115 3253-163709 Oil Filters 24.36 05/21/2021 610048800-61115 3253-164869 Oil Filters 9.26 05/21/2021 610048800-61115 3253-164994 Brake Cleaner 95.52 05/21/2021 610048800-61020 Check Total: 314.12 Vendor: PerreauA Ashley Perrault Check Sequence: 46 ACH Enabled: False 151668236 Decided not to Install Fence 35.00 05/21/2021 0101-41600-52265 Check Total: 35.00 Vendor: Plunkett Plunkett's Pest Control, Inc. Check Sequence: 47 ACH Enabled: False 7056187 Pest Control 72.52 05/21/2021 2130-44000-63010 AP -Computer Check Proof List by Vendor (05/21/2021 - 10:16 AM) Page 7 Invoice No Description Amount Payment Date Acct Number Reference Check Total: Vendor: RCMSpeci RCM Specialties Inc 7905 Emulsion Check Total: Vendor: RosenMN1 Rosenbauer Minnesota LLC 0000046310 Switch Rocker for Unit #4820 0000046519 12V Blower Motor for Unit #4820 Check Total: Vendor: RoyalTi Royal Tire Inc 301-175092 Wheels Refurb Prime & Paint for Unit 11-207 301-175092 Labor to Refurb Prime & Paint for Unit 11-207 Vendor: SimmBrot 16786 - Escrow 16786 -Insp Fee Vendor: SnapOn ARV/48046048 ARV/48046049 Check Total: Simmer Brothers Homes Inc 16786 Dakota Street NW 16786 Dakota Street NW Check Total: Snap-On Industrial Tools Tools 72.52 819.26 819.26 745.00 511.00 50.75 710.00 745.00 745.00 362.00 3,868.75 564.29 59.68 623.97 158.57 42.00 200.57 5,250.00 -50.00 5,200.00 13.14 276.51 Check Sequence: 48 05/21/2021 0101-43100-61125 Check Sequence: 49 05/21/2021 4140-49300-63005 05/21/2021 2210-41600-63005 05/21/2021 2220-41600-63005 05/21/2021 2250-41600-63005 05/21/2021 5100-48100-63005 05/21/2021 5200-48200-63005 05/21/2021 5300-48300-63005 Check Sequence: 50 05/21/2021 6100-48800-61115 05/21/2021 6100-48800-61115 Check Sequence: 51 05/21/2021 6100-48800-61115 05/21/2021 6100-48800-63135 Check Sequence: 52 05/21/2021 7200-00000-24204 05/21/2021 0101-41600-54180 Check Sequence: 53 05/21/2021 6100-48800-61205 05/21/2021 610048800-61205 ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False Check Total: 289.65 Vendor: Springbr Springbrook Software Inc. Check Sequence: 54 ACH Enabled: False TM INV -003986 Springbrook Upgrade 1,150.00 05/21/2021 4180-49300-63005 AP -Computer Check Proof List by Vendor (05/21/2021 - 10:16 AM) Page 8 Check Total: Vendor: RESPEC RESPEC INV -0421-384 2021 On Site Support INV -0421-384 2021 On Site Support INV -0421-384 2021 On Site Support INV -0421-384 2021 On Site Support INV -0421-384 2021 On Site Support INV -0421-384 2021 On Site Support INV -0421-384 2021 On Site Support Check Total: Vendor: RosenMN1 Rosenbauer Minnesota LLC 0000046310 Switch Rocker for Unit #4820 0000046519 12V Blower Motor for Unit #4820 Check Total: Vendor: RoyalTi Royal Tire Inc 301-175092 Wheels Refurb Prime & Paint for Unit 11-207 301-175092 Labor to Refurb Prime & Paint for Unit 11-207 Vendor: SimmBrot 16786 - Escrow 16786 -Insp Fee Vendor: SnapOn ARV/48046048 ARV/48046049 Check Total: Simmer Brothers Homes Inc 16786 Dakota Street NW 16786 Dakota Street NW Check Total: Snap-On Industrial Tools Tools 72.52 819.26 819.26 745.00 511.00 50.75 710.00 745.00 745.00 362.00 3,868.75 564.29 59.68 623.97 158.57 42.00 200.57 5,250.00 -50.00 5,200.00 13.14 276.51 Check Sequence: 48 05/21/2021 0101-43100-61125 Check Sequence: 49 05/21/2021 4140-49300-63005 05/21/2021 2210-41600-63005 05/21/2021 2220-41600-63005 05/21/2021 2250-41600-63005 05/21/2021 5100-48100-63005 05/21/2021 5200-48200-63005 05/21/2021 5300-48300-63005 Check Sequence: 50 05/21/2021 6100-48800-61115 05/21/2021 6100-48800-61115 Check Sequence: 51 05/21/2021 6100-48800-61115 05/21/2021 6100-48800-63135 Check Sequence: 52 05/21/2021 7200-00000-24204 05/21/2021 0101-41600-54180 Check Sequence: 53 05/21/2021 6100-48800-61205 05/21/2021 610048800-61205 ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False Check Total: 289.65 Vendor: Springbr Springbrook Software Inc. Check Sequence: 54 ACH Enabled: False TM INV -003986 Springbrook Upgrade 1,150.00 05/21/2021 4180-49300-63005 AP -Computer Check Proof List by Vendor (05/21/2021 - 10:16 AM) Page 8 Invoice No Description Amount Payment Date Acct Number Reference AP -Computer Check Proof List by Vendor (05/21/2021 - 10:16 AM) Page 9 Check Total: 1,150.00 Vendor: StoekeBC Britain Stocke Check Sequence: 55 ACH Enabled: False Soccer Coach 75.00 05/21/2021 2130-44400-63005 Check Total: 75.00 Vendor: SuperVis Superior Vision Insurance Check Sequence: 56 ACH Enabled: False 0000524551 June 2021 Premium 157.47 05/21/2021 0101-00000-21222 Check Total: 157.47 Vendor: SylvaCor Sylva Corporation, Inc. Check Sequence: 57 ACH Enabled: False 66843 Woodland Meadows Pk Playground Chips 4,911.86 05/21/2021 0101-45000-65300 Check Total: 4,911.86 Vendor: Timesave Timesaver Check Sequence: 58 ACH Enabled: False M26419 City Council Meeting 492.40 05/21/2021 0101-41100-63005 M26419 Planning Commission Meeting 187.00 05/21/2021 0101-41500-63005 M26419 Park Commission Meeting 223.00 05/21/2021 010145000-63005 Check Total: 902.40 Vendor: TCPropMt Twin City Property Maint., Inc Check Sequence: 59 ACH Enabled: False 16304 Abatement @ 1916 157th Lane NW 376.50 05/21/2021 0101-42300-63010 Check Total: 376.50 Vendor: UhlCompa Uhl Company Check Sequence: 60 ACH Enabled: False 32231 Replace Seals in the Bry-Air Dehumidifier 3,490.00 05/21/2021 5100-48100-63100 32283 Replace Heat Exchanger on the RTU @ West Si( 2,090.00 05/21/2021 0101-41910-63105 Check Total: 5,580.00 Vendor: USBankEq US Bank Equipment Finance Check Sequence: 61 ACH Enabled: False 443454640 Taskalfa 4003I Copier @ Public Works 183.03 05/21/2021 0101-41930-62200 Check Total: 183.03 Vendor: Verizon Verizon Wireless Check Sequence: 62 ACH Enabled: False 9879674570 Monthly Cell Phone Service 60.51 05/21/2021 0101-41200-62030 9879674570 Monthly Cell Phone Service 194.55 0521/2021 0101-42300-62030 9879674570 Monthly Cell Phone Service 124.53 05/21/2021 2130-44000-62030 AP -Computer Check Proof List by Vendor (05/21/2021 - 10:16 AM) Page 9 Invoice No Description Amount Payment Date Acct Number Reference 9879674570 Monthly Cell Phone Service 73.90 05/21/2021 0101-41500-62030 9879674570 Monthly Cell Phone Service 311.73 05/21/2021 0101-41600-62030 9879674570 Monthly Cell Phone Service 55.51 05/21/2021 0101-41400-62030 9879674570 Monthly Cell Phone Service 346.05 05/21/2021 0101-42200-62030 9879674570 Monthly Cell Phone Service 86.52 05/21/2021 0101-41420-62030 9879674570 Monthly Cell Phone Service 525.13 05/212021 0101-45000-62030 9879674570 Monthly Cell Phone Service 124.53 05/21/2021 5200-48200-62030 9879674570 Monthly Cell Phone Service 76.52 05/21/2021 0101-43300-62030 9879674570 Monthly Cell Phone Service 295.57 05/21/2021 0101-43100-62030 9879674570 Moaddy Cell Phone Service 124.53 05/21/2021 6100-08800-62030 9879674570 Monthly Cell Phone Service 324.48 0521/2021 510048100-62030 9879674570 Monthly Cell Phone Service 41.51 0521/2021 0101-41910-62030 AP -Computer Check Proof Listby Vendor (0512112021 -10:16 AM) Page 10 Check Total: 2,765.57 Vendor: WoodManr Woodland Manufacturing Vendor: Walt rRR Walters Recycling & Refuse Inc 5700129433 Military Seal Plaques 2,272.99 Check Sequence: 63 ACH Enabled: False 5361567 05/21 Rental Properties Garbage Service 243.45 05/21/2021 4520-49300-62020 Check Total: 243.45 Risk& Resilience Assess - Water 1,227.50 05212021 5100-48100-63005 Vendor: WasMgmt2 Waste Management - Blaine 660.50 05/212021 5100-48100-63005 Check Sequence: 64 ACH Enabled: False 8850692-0500-7 04/21 Garbage Service @ City Hall 147.57 05/212021 0101-41910-62020 8850699-0500-2 PW Garbage Disposal 211.76 05/212021 0101-41930-62020 8850699-0500-2 PW Garbage Disposal 167.18 05/21/2021 0101-45000-62020 8850699-0500-2 PW Garbage Disposal 735.60 0521/2021 0101-46000-62020 8850702-0500-4 04/21 Garbage Service @ FS #2 108.41 05/21/2021 010141920-62020 8850703-0500-2 04/21 Garbage Service @ FS 41 107.61 05/21/2021 0101-41920-62020 8852951-0500-5 0521 Garbage Service @ FS #3 181.76 05/21/2021 0101-41920-62020 Check Total: 1,659.89 Vendor: WomenFir Women In Fire Check Sequence: 65 ACH Enabled: False 5898 Registration for Conference 425.00 05/21/2021 0101-42200-61315 AP -Computer Check Proof Listby Vendor (0512112021 -10:16 AM) Page 10 Check Total 425.00 Vendor: WoodManr Woodland Manufacturing Check Sequence: 66 ACH Enabled: False 5700129433 Military Seal Plaques 2,272.99 05/21/2021 4180-49300-63010 Check Total: 2,272.99 Vendor: WSB WSB & Associates, Inc. Check Sequence: 67 ACH Enabled: False R-015803-000-10 Risk& Resilience Assess - Water 1,227.50 05212021 5100-48100-63005 R-017448-000-4 AMI - Advance Metering Infrastructure 660.50 05/212021 5100-48100-63005 AP -Computer Check Proof Listby Vendor (0512112021 -10:16 AM) Page 10 Invoice No R-017457-000-4 R-017547-000-2 Description Outdoor Pickleball Study WTP Sump Pump Piping Design Check Total: Total for Check Run: Total of Number of Checks: Amount Payment Date Acct Number 950.50 05/21/2021 4150-49300-63005 931.25 05/21/2021 5100-48100-63005 3,669.75 95,780.61 67 Reference AP -Computer Check Proof List by Vendor (05/21/2021 - 10:16 AND Page 11 Accounts Payable Computer Check Proof List by Vendor C IT Y NDOL R User: BrendaF Printed: 05/27/2021 - 10:52AM Batch: 00501.06.2021 Invoice No Description Amount Payment Date Acct Number Reference Vendor: BitRoad Bituminous Roadways, Inc. Check Sequence: I ACH Enabled: False Payment #1 2021 Mill & Overlay - SE Comer 847,424.12 06/01/2021 4140-49300-63010 Payment #1 2021 Curb/Sidewalk/Ped Ramps 14,931.05 06/01/2021 414049300-63010 Check Total: Vendor: MNDOH Minnesota Department of Health 1020034 Andover 2021 2nd Qtr Water Connection Fee Check Total: Total for Check Run: Total of Number of Checks: 862,355.17 Check Sequence: 2 16,662.00 06/01/2021 5100-48100-63050 16,662.00 879,017.17 2 ACH Enabled: False AP -Computer Check Proof List by Vendor (05/27/2021 - 10:52 AM) Page I I T Y 0 F^ 30 "DOVE (D 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: DATE: Mayor and Councilmembers James Dickinson City Administral Dana Makinen, Human Resources Approve COVID-19 Preparedness Plan- Updated June 1, 2021 INTRODUCTION This item is to acknowledge the Updated COVID-19 Preparedness Plan that all organizations are required to have available effective June 29, 2020, with updated language for wearing of a mask. DISCUSSION On May 19", 2021, Governor Walz issued Executive Order 21-23, people in Minnesota are no longer required to wear a mask in most settings. In addition, the Community Center no longer is requiring advanced purchase of activity passes. BUDGET IMPACT None. ACTION REQUESTED The City Council is requested to approve the Updated COVID-19 Preparedness Plan as required under executive order 20-74. Respectfully submitted, Dana Makinen Version 5 13 2020 2020 COVID-19 Preparedness Plan for City of Andover The City of Andover is committed to providing a safe and healthy workplace for all our workers and visitors. To ensure we have as safe and healthy workplace, we have developed the following COVID-19 Preparedness Plan in response to the COVID-19 pandemic. Managers and workers are all responsible for implementing this plan. Our goal is to mitigate the potential for transmission of COVID-19 in our workplaces and communities, and that requires full cooperation among our workers, management, and visitors. Only through this cooperative effort can we establish and maintain the safety and health of our workers and workplaces. Management and workers are responsible for implementing and complying with all aspects of this COVID-19 Preparedness Plan. City of Andover managers and supervisors have our full City Council support in enforcing the provisions of this policy. Our workers are our most important assets. We are serious about worker safety and health and keeping our workers working at the City of Andover. Worker involvement is essential in developing and implementing a successful COVID-19 Preparedness Plan. We have involved our workers in this process by asking for suggestions and implementing ideas such as sneeze shields at our reception and building counters and various work from home options. Our COVID-19 Preparedness Plan follows Centers for Disease Control and Prevention (CDC) and Minnesota Department of Health (MDH) guidelines, federal OSHA standards related to COVID-19 and Executive Order 20-48, and addresses: • hygiene and respiratory etiquette; • engineering and administrative controls for social distancing; • cleaning, disinfecting, decontamination and ventilation; • prompt identification and isolation of sick persons; • communications and training that will be provided to managers and workers; and • management and supervision necessary to ensure effective implementation of the plan. Screening and policies for employees exhibiting signs and symptoms of COVID-19 Workers have been informed of and encouraged to self -monitor for signs and symptoms of COVID-19. The following policies and procedures are being implemented to assess workers' health status prior to entering the workplace and for workers to report when they are sick or experiencing symptoms. • Employees who are ill should not come into work. • Employees who appear to have respiratory illness symptoms (i.e. Cough/shortness of breath) upon arrival to work or become sick during the day will be sent home immediately. • If an employee or a person in the employee's household or under the care of an employee is sick, the employee should stay home until the employee's household is symptom free for at least 72 hours. If an employee needs to stay home sick, they should notify their supervisor as soon as practically possible. • If an employee is unable to work because they are sick or caring for a family member who is sick, the employee shall use Annual/Sick leave until they are able to return to work. The City of Andover has implemented leave policies that promote workers staying at home when they are sick, when household members are sick, or when required by a health care provider to isolate or quarantine themselves or a member of their household. Accommodations for workers with underlying medical conditions or who have household members with underlying health conditions have been implemented. Employees who are approved to work remotely should coordinate work with supervisor. Employees who work remotely should continue to work their normal hours unless they have made other arrangements with their supervisor. The City of Andover has also implemented a policy for informing workers if they have been exposed to a person with COVID-19 at their workplace and requiring them to isolate for the required amount of time • If an employee or someone an employee has come in contact with tests positive for COVID-19, they should notify their supervisor or human resources immediately. • If the City learns of a possible exposure to COVID-19 at work, all affected employees will be notified. • The City will protect the privacy of employees, in accordance with the American Disabilities Act. Handwashing Basic infection prevention measures are being implemented at our workplaces at all times. Workers are instructed to wash their hands for at least 20 seconds with soap and water frequently throughout the day, but especially at the beginning and end of their shift, prior to any mealtimes and after using the toilet. Hand- sanitizer dispensers (that use sanitizers of greater than 60% alcohol) are at entrances and locations in the workplace so they can be used for hand hygiene in place of soap and water, as long as hands are not visibly soiled. Respiratory etiquette: Cover your cough or sneeze Workers and visitors are being instructed to cover their mouth and nose with their sleeve or a tissue when coughing or sneezing and to avoid touching their face, in particular their mouth, nose and eyes, with their hands. They should dispose of tissues in provided trash receptacles and wash or sanitize their hands immediately afterward. Respiratory etiquette will be demonstrated on posters and supported by making tissues and trash receptacles available to all workers and visitors. Wearing of masks- Updated 5/19/2021 Per the Governor's Executive Order 21-23, there is no longer a statewide requirement to wear face coverings in most settings. Social distancing Social distancing of three feet will be implemented and maintained between workers and visitors in the workplace through the following engineering and administrative controls: • As much as possible vehicles will be assigned to each individual. • Interior of vehicles, handles and steering wheels need to be wiped down/disinfected before and after use each day. • The time clock and punch cards will be temporally discontinued. • Supervisors will assign entrance locations for their crews. • Foot traffic through PW Building shall be kept to a minimum. Walk outside when possible. • If approved by Supervisor, an employee can report directly to their vehicle in the morning. • Lunch area will be limited. Small refrigerators and microwaves will be located in a designated department area. • Employees are Encouraged to bring a cooler and eat lunch on site and will not be required to report back to Public Works for break time. Cleaning, disinfection, and ventilation Regular housekeeping practices are being implemented, including routine cleaning and disinfecting of work surfaces, equipment, tools and machinery, including restrooms, break rooms, lunchrooms, and meeting rooms. Frequent cleaning and disinfecting will be conducted in high -touch areas, such as phones, keyboards, touch screens, controls, door handles, copy machines, and credit card readers. Employees are provided with disinfecting wipes and/or spray that can be used in their offices and high touch environments. The receptionist will disinfect public area door handles, vending machines and counter surfaces every hour during the workday. Appropriate and effective cleaning and disinfectant supplies have been purchased and are available for use in accordance with product labels, safety data sheets and manufacturer specifications and are being used with required personal protective equipment for the product. The maximum amount of fresh air is being brought into the workplace, air recirculation is being limited and ventilation systems are being properly used and maintained. Communications and training This COVID-19 Preparedness Plan was communicated via email and publicly posted to all workers on March 17, April 2, May 4, May 14, 2020 and updated 5/19/2021. Additional communication and training will be ongoing as needed and provided to all workers who did not receive the initial training. Visitors will also be advised not to enter the workplace if they are experiencing symptoms or have contracted COVID-19, via posters on the front door. Management and workers are to work through this new program together and update the training as necessary. This COVID-19 Preparedness Plan has been certified by the City of Andover City Council and was posted throughout the workplace May 28th. It will be updated as necessary. Appendix A — Guidance for developing a COVID-19 Preparedness Plan General Centers for Disease Controal and Prevention (CDC): Coronavirus (COVID-19)—www.cdc.gov/coronavirus/2019- nCoV Minnesota Department of Health (MDH): Coronavirus—www.health.state.mn.us/diseases/coronavirus State of Minnesota: COVID-19 response — httos://mn.gov/covidl9 Businesses CDC: Resources for businesses and employers—www.cdc.gov/coronavirus/2019- ncov/com m u nits/organizations/busi nesses-em plovers. htmI CDC: General business frequently asked questions—www.cdc.gov/coronavirus/2019-ncov/community/general- business-fag.html CDC: Building/business ventilation—www.cdc.gov/coronavirus/2019-ncov/community/guidance-business- response.html MDH: Businesses and employers: COVID-19—www.health.state.mn.us/diseases/coronavirus/businesses.html MDH: Health screening checklist— www.health.state.mn.us/diseases/coronavirus/facilitVhlthscreen.pdf MDH: Materials for businesses and employers—www.health.state.mn.us/diseases/coronavirus/materials Minnesota Department of Employment and Economic Development (DEED): COVID-19 information and resources — https://mn.gov/deed/newscenter/covid/ Minnesota Department of Labor and Industry (DLI): Updates related to COVID-19—www.dli.mn.gov/updates Federal OSHA — www.osha.gov Handwashing MDH: Handwashing video translated into multiple languages—www.youtube.com/watch?v=LdQuPGVcceg Respiratory etiquette: Cover your cough or sneeze CDC: www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/`prevention.html CDC: www.cdc.gov/healthvwater/hygiene/etiquette/coughing sneezing.html MDH: www.health.state.mn.us/diseases/coronavirus/prevention.htmi Social distancing CDC: www cdc gov/coronavirus/2019-ncov/community/guidance-business-response.html MDH: www.health.state.mn.us/diseases/coronavirus/businesses.htmi Housekeeping CDC: www cdc gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html CDC: www cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/disinfecting-your-home.htmi CDC: www cdc gov/coronavirus/2019-ncov/community/organizations/cleaning-disinfection.htmi Environmental Protection Agency (EPA): www epa gov/pesticide-registration/list-n-disinfectants-use-against- sars-cov-2 Employees exhibiting signs and symptoms of COVID-19 CDC: www cdc.gov/coronavirus/2019-ncov/if-you-are-sick/steps-when-sick.htmi MDH: www.health.state.mn.us/diseases/coronavirus/`basics.html MDH: www.health.state.mn.us/diseases/coronavirus/facilityhlthscreen.pdf MDH: www.health.state.mn.us/diseases/coronavirus/returntowork.pdf State of Minnesota — https•//mn.gov/covidl9/for-minnesotans/if-sick/get-tested/index.osp Training CDC: www.cdc.gov/coronavirus/2019-ncov/community/guidance-small-business.htmi Federal OSHA: www.osha.gov/Publications/OSHA3990.pdf MDH: www.health.state.mn.us/diseases/coronavirus/about.pdf STATE OF MINNESOTA Executive Department Governor Tim Walz Emergency Executive Order 21-23 Amending Emergency Executive Orders 20-51, 20-81, 21-11, and 21-21 I, Tim Walz, Governor of the State of Minnesota, by the authority vested in me by the Constitution and applicable statutes, issue the following Executive Order: On May 6, 2021, I issued Executive Order 21-21 detailing a series of measured steps to safely end COVID-19 restrictions on social gatherings and businesses and set a timeline to safely rescind numerous other executive orders that will no longer be necessary. Since I issued Executive Order 21-21, the Centers for Disease Control and Prevention ("CDC") released new recommendations advising that vaccinated people are not required to wear face coverings in most places. Throughout our COVID-19 response, we have followed the science and adhered to public health guidance. Consistent with that approach, we continue to urge individuals who have not been vaccinated to wear face coverings in indoor public spaces in accordance with CDC and Minnesota Department of Health ("MDH") recommendations. Given the CDC's new guidance, our progress on vaccine administration, and encouraging trends in our key public health risk metrics, this Executive Order lifts face -covering requirements in most settings. For these reasons, I order as follows: 1. All people who have not been vaccinated are strongly encouraged to wear a face covering in accordance with MDH and CDC recommendations until they are fully vaccinated. 2. Notwithstanding paragraph 3 of Executive Order 21-21, paragraphs 2, 9, 10, 11, 12.c, 13, 14, and 15 of Executive Order 20-81 are rescinded immediately. 3. Individuals must continue to comply with relevant CDC Orders, as long as those orders remain in effect. This includes the CDC's January 29, 2021 Order requiring face coverings on public transportation, available at https•//www edc gov/quarantine/masks/mask-travel-guidance html. 4. Paragraphs 12.a and 12.b of Executive Order 20-81, relating to child care, preschool, pre -kindergarten, and K-12 schools, remain in effect. Schools and school districts must continue to follow the face -covering requirements in the Safe Learning Plan through the end of the 2020-21 school year, or through June 13, 2021 in the case of year-round schools. 5. Paragraphs 7.c.viii.D, 7.c.ix.B, 7.g.v, 7.h.v, 7.i.ii.A.3, and 13.vi of Executive Order 21-11, as amended by Executive Order 21-21, are rescinded immediately. 6. Paragraph 6.f of Executive Order 21-11, as amended by Executive Order 21-21, is amended by the following deletion (indicated by strikethrough): f. Guidelines. Individuals engaging in activities outside of the home must follow the requirements of this Executive Order, E9keeutive Orae_ 20 91 (fee eeverings), and MDH and CDC Guidelines. Individuals engaging in outdoor recreational activities must follow the Outdoor Recreation Guidelines available at DNR's COVID-19 website (httl)s://www.dnr.state.mn.us/covidl9.html . 7. Paragraph 7.c.v of Executive Order 21-11, as amended by Executive Order 21-21, is amended by the following deletion (indicated by strikethrough): Barbershops, salons, and other Establishments Providing Personal Care Services must limit occupancy to the number of individuals at any one time for whom physical distancing of six feet can be maintained. Workers, customers, and clients must follow all requirements, inelaaing F ^e ea requirements, as set forth in the applicable guidance available on the Stay Safe Minnesota website (https://staysafe.mn.gov). 8. Paragraph 6.a.vi of Executive Order 20-51 is amended by the following addition (indicated by underlined text) and deletion (indicated by strikethrough): vi. Social distancing and other infection prevention measures. As detailed in the Plan Guidance, the facility must implement protocols and physical measures to provide for social distancing; separate and minimize crossover between COVID-19 and non-COVID-19 areas and units to the extent possible; reduce unnecessary contact and interactions between staff, patients, and visitors; and clean and disinfect spaces; and require r ^:,:ty pat:e..tn an , .nn�tern 4^ .vnnr nA -ee ^e...tre aee» asks w ieh the F eili must be pre«n«va to provide wheia-necessanp. The protocols and measures must include evidence -based standards for the control and prevention of infection, and the facility must train staff on the protocols and measures and conduct regular audits to ensure compliance. 9. Enhanced measures permitted. Nothing in this Executive Order or previous executive orders should be construed to prohibit or prevent political subdivisions from implementing, within their jurisdictions and pursuant to applicable law and authority, restrictions beyond the restrictions contained in this Executive Order, as long as those additional restrictions have a real or substantial relation to the public health crisis caused by COVID-19. Pursuant to Minnesota Statutes 2020, section 12.32, political subdivisions may not relax or reduce this Executive Order's restrictions. In other words, to the extent that they have authority to do so, cities and other political subdivisions may take actions that are more protective of the public health but may not take actions that are less protective of the public health. Likewise, and consistent with paragraph 16 of Executive Order 20-81, which remains in effect, nothing in this Executive Order or previous executive orders should be construed to prohibit or prevent businesses and other private entities, such as residential apartment buildings or places of worship, from implementing otherwise lawful policies or rules related to the conduct of their employees, tenants, congregants, or customers— including lawful face -covering requirements. Pursuant to Minnesota Statutes 2020, section 4.035, subdivision 2, and section 12.32, this Executive Order is effective immediately upon approval by the Executive Council. It remains in effect until the peacetime emergency declared in Executive Order 20-01 is terminated or until it is rescinded by proper authority. A determination that any provision of this Executive Order is invalid will not affect the enforceability of any other provision of this Executive Order. Rather, the invalid provision will be modified to the extent necessary so that it is enforceable. Signed on May 14, 2021. Tim Walz/ ' Governor Filed According to Law: WoJtt� (PA;V'4� Steve Simon Secretary of State Approved by the Executive Council on May 14, 2021: _,_ka4ft,� Alice Roberts -Davis Secretary, Executive Council -OW-S-� Filed on May 14, 2021 Office of the Minnesota Secretary of State, Steve Simon 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Approve an Extension of Repurchase Rights Deadline Agreement - Winslow Cove 2nd Addition Lot 5 Block 3 DATE: June 1, 2021 On March 5, 2019, the Council approved an offer to proceed to a purchase agreement for a lot in the Winslow Cove Development (Winslow Cove 2nd Addition Lot 5 Block 3) for $115,000. The purchase of this lot was contemplated as part of the Winslow Cove 2"d Addition Final Plat approval for the purpose of facilitating an East/West trail connection under the railroad tracks. The closing for this purchase was completed on June 12, 2019. Identified in the purchase agreement is the following term: If within two years (June 12, 2021) of the closing date (June 12, 2019) the City determines the lot is not suitable for a trail connection, the City of Andover will provide Seller the option to buy back the lot at a price not to exceed $115,000. Discussion continues with Lennar on the feasibility of facilitating an East/West trail connection under the railroad tracks. Both City Staff and Lennar have agreed that an additional one (1) year is needed for the determination of feasibility and recommends the City Council approve an extension of the repurchase rights deadline to June 12, 2022. ACTION REQUESTED The City Council is requested approve the attached EXTENSION OF REPURCHASE RIGHTS DEADLINE AGREEMENT for Winslow Cove 2nd Addition Lot 5 Block 3 based on the tentative terms above. submitted, - EXTENSION OF REPURCHASE RIGHTS DEADLINE AGREEMENT - June 4, 2019 City Staff Report - March 5, 2019 City Staff Report EXTENSION OF REPURCHASE RIGHTS DEADLINE AGREEMENT THIS AGREEMENT, ("Agreement") is made and effective as of the latter date of the signature dates set forth below by and between US Home Corporation, a Delaware corporation ("Seller"), having an address for notices of 16305 361h Avenue North, Suite 600, Plymouth, MN 55446, and the City of Andover ("Buyer"), a Minnesota municipal corporation having an address for notices of 1685 Crosstown Boulevard, N.W., Andover, MN 55304. WHEREAS, Seller and Buyer entered into a Purchase Agreement dated May 13, 2019, a copy of which is attached hereto and made a part hereof as Exhibit A ("Purchase Agreement"); WHEREAS, Section 22 of the Purchase Agreement states as follows: REPURCHASE RIGHTS. If within two (2) years from the Closing Date Buyer determines, in its sole discretion, that the Property is not suitable for its intended uses, Buyer will provide Seller with the option to repurchase the Property for a purchase price not to exceed One Hundred Fifteen Thousand and 00/100 Dollars ($115,000.00). Following receipt of Buyer's notice of Seller's right to repurchase the Property, Seller shall have thirty (30) days to notify Buyer of it's acceptance of Buyer's offer, at which time the parties will work towards closing on the repurchase of the Property with an anticipated closing no later than thirty (30) days following Buyer's notice of its desire to repurchase the Property. This provision of the Agreement shall survive closing. WHEREAS, the parties closed on the Purchase Agreement on June 12, 2019; WHEREAS, Buyer has requested, and Seller has agreed, to extend Buyer's time within which to determine the suitability of the Property for its intended uses, for an additional one (1) year beyond the date originally set forth in Section 22 of the Purchase Agreement. NOW, THEREFORE, in consideration of the foregoing, Seller and Buyer hereby agree as follows: 1. Section 22 of the Purchase Agreement, Repurchase Rights, shall be amended and modified to reflect that Buyer shall have until June 12, 2022 to determine the suitability of the Property for its intended uses, with all other requirements of Section 22 remaining unchanged. 2. The parties hereto represent, warrant and agree that each has been represented by their own counsel, or has had the right to be so represented but declined any such representation; that they have thoroughly read and understand the terms of this Agreement; that they have conferred with their respective attorneys on any questions in regard to this Agreement, or had the right to confer with an attorney but have declined to do so; and have voluntarily entered into this Agreement. 3. This Agreement shall not be construed more strictly against one party than against any other party by virtue of the fact that the Agreement may have been drafted or prepared by counsel for one of the parties, it being recognized that all parties to this Agreement have contributed substantially and materially to the negotiations and/or preparation of this Agreement. 4. This Agreement shall be construed under and enforced in accordance with the laws of the State of Minnesota. 5. Any notice required or permitted to be given in accordance with the terms of this Agreement may be given by first class U.S. Mail, postage prepaid, overnight courier or by personal service, to the other party at the address set forth in the first paragraph of this Agreement, or at such other address as either party, or their successors or assigns, may hereafter designate to the other party in writing. IN WITNESS WHEREOF, the parties have hereunto set their hands as of the date opposite their signatures. SELLER US HOME CORPORATION Dated: 2020 By: LO NW&GINTMI-0611Al i 2020 By: Sheri Bukkila Its: Mayor Dated: 2020 By: Michelle Harmer Its: Deputy City Clerk DRAFTED BY: Berglund, Baumgartner, Kimball & Glaser, LLC 2140 41 Avenue N. Anoka, MN 55303 (763)427-8877 I I 1 0 F Add on ND OVE 14ewN 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 . WWW.ANDOVERMN.GOV TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Approve resolution Authorizing the Purchase of Winslow Cove 2"d Addition Lot 5 Block 3 DATE: June 4, 2019 INTRODUCTION On March 5, 2019 the Council approved an offer to proceed to a purchase agreement for a lot in the Winslow Cove Development (Winslow Cove 2nd Addition Lot 5 Block 3) for $115,000. The purchase of this lot was contemplated as part of the Winslow Cove 2"d Addition Final Plat approval for the purpose of facilitating an East/West trail connection under the railroad tracks. The closing is scheduled for June 12, 2019 and the title company is requiring a resolution of approval from the City Council DISCUSSION Listed below are a summary of the purchase agreement terms: 1. Seller will final plat Winslow Cove 21d Addition / Lot 5 Block 3 Property:44 2. Seller shall grade lot with the Winslow Cove 2°d Addition development. 3. Seller shall pay all current and delinquent real estate taxes due at date of closing. In and current year of closing taxes shall be prorated. 4. Seller shall pay on date of closing all assessments levied or pending against the property as of the date of closing. 5. City agrees that closing shall occur within 30 days of final plat recording of Winslow Cove 21 Addition. 6. Seller will allow right of entry allowing the City the ability to fully inspect the property. 7. If within two years of the closing date the City determines the lot is not suitable for a trail connection, the City of Andover will provide Seller the option to buy back the lot at a price not to exceed $115,000. ACTION REOUESTED The City Council is requested approve the attached resolution authorizing the City Administrator to close on the purchase agreement for Winslow Cove 2nd Addition Lot 5 Block 3 based on the tentative terms above. CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR TO CLOSE ON THE PURCHASE AGREEMENT FOR WINSLOW COVE 2"D ADDITION LOT 5 BLOCK 3. WHEREAS, on March 5, 2019 the City Council authorized a purchase agreement for a lot in the Winslow Cove Development (Winslow Cove 2nd Addition Lot 5 Block 3.; and WHEREAS, the purchase agreement was executed by the Seller and the City of Andover in the amount of $115,000 and the lot will be used by the City of Andover for the purpose of facilitating an East/ West trail connection under the railroad tracks. NOW, THEREFORE BE IT RESOLVED by the City Council to hereby authorize the City Administrator to close on the purchase agreement for Winslow Cove 2nd Addition Lot 5 Block 3. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 4th day of June 2019, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Julie Trude - Mayor Michelle Hartner - Deputy City Clerk ❑aF 141D Lal CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R053-19 MOTION by Councilmember Holthus to adopt the following: A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR TO CLOSE ON THE PURCHASE AGREEMENT FOR WINSLOW COVE 2ND ADDITION LOT 5 BLOCK 3. WHEREAS, on March 5, 2019 the City Council authorized a purchase agreement for a lot in the Winslow Cove Development (Winslow Cove 2nd Addition Lot 5 Block 3.; and WHEREAS, the purchase agreement was executed by the Seller and the City of Andover in the amount of $115,000 and the lot will be used by the City of Andover for the purpose of facilitating an EastlWest trail connection under the railroad tracks. NOW, THEREFORE BE IT RESOLVED by the City Council to hereby authorize the City Administrator to close on the purchase agreement for Winslow Cove 2nd Addition Lot 5 Block 3. MOTION seconded by Councilmember Knight and adopted by the City Council at a regular meeting this 4th day of June 2019, with Councilmembers Trude, Barthel Bukkila Holthus and Knight voting in favor of the resolution, and Councilmembers None voting against, whereupon said resolution was declared passed. ATTEST: �, ✓lfit Mic elle Hartner - Deputy City Clerk CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 . WWW.ANDOVERMN.GOV TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Approve Offer/Authorize Purchase Agreement/Winslow Cove 2' Addition Lot 5 Block 3 DATE: March 5, 2019 INTRODUCTION The Council is requested to approve an offer to proceed to a purchase agreement for a lot in the Winslow Cove Development (Winslow Cove 2nd Addition Lot 5 Block 3). The purchase of this lot was contemplated as part of the Winslow Cove 2nd Addition Final Plat approval for the purpose of facilitating an East(West trail connection under the railroad tracks (see attached). DISCUSSION The City of Andover has offered to pay $115,000 (One -hundred fifteen thousand and 00/100 dollars) for the lot, and the Seller has accepted the offer. The City offer contains the following tentative terms: 1. Seller will final plat Winslow Cove 2nd Addition / Lot 5 Block 3 Property. 2. Seller shall grade lot with the Winslow Cove 2nd Addition development. 3. Seller shall pay all current and delinquent real estate taxes due at date of closing. In and current year of closing taxes shall be prorated. 4. Seller shall pay on date of closing all assessments levied or pending against the property as of the date of closing. 5. City agrees that closing shall occur within 30 days of final plat recording of Winslow Cove 2°d Addition. 6. Seller will allow right of entry allowing the City the ability to fully inspect the property. 7. If within two years of the closing date the City determines the lot is not suitable for a trail connection, the City of Andover will provide Seller the option to buy back the lot at a price not to exceed $115,000. 8. This offer is contingent upon formal approval by the City of Andover City Council at a scheduled City Council meeting. 9. This offer is further contingent upon the parties entering into a formal Purchase Agreement. ACTION REQUESTED The City Council is requested approve an offer and authorize the City Administrator to pursue a purchase agreement for Winslow Cove 2nd Addition Lot 5 Block 3 based on the tentative terms above. ectfully submitted, Dickinson chments CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA f3M.00y1m, A RESOLUTION APPROVING THE FINAL PLAT OF "WINSLOW COVE 2nd ADDITION" FOR PROPERTY LEGALLY DESCRIBED AS; Winslow Cove Outlet A and Winslow Cove Outlet B WHEREAS, the City Council approved the preliminary plat for the project to be known as "Winslow Cove", dated April 3, 2018; and WHEREAS, the City Council approved the final plat of Winslow Cove, dated June 19, 2018; and WHEREAS, the developer presented a final plat of Winslow Cove 2" Addition; and WHEREAS, the final plat follows the approved preliminary plat for Winslow Cove, dated April 3, 2018. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the final plat of Winslow Cove 2nd Addition contingent upon the following: 1. The plat shall conform to the final plat stamped received by the City of Andover January 11, 2019. 2. Development Contract and Assessment Agreement shall be executed prior to the filing of the final plat. 3. Park dedication and trail fees shall be paid on a per unit basis at the rate in effect at the time of final plat approval and subject to increase as provided by state statute. 4. Recordable drainage and utility easement documents and exhibits must be reviewed and approved by the City Attorney prior to the recording of the final plat at Anoka County. 5. Recordable vehicle maintenance access easement documents and exhibits must be reviewed and approved by the City Attorney prior to the recording of the final plat at Anoka County. Administration and Lennar shall negotiate the purchase of Block 3, Lot 5, for a potential trail underpass (under the railroad) to create a trail link to the eastern side of Andover. Negotiations shall be finalized prior to the recording of the final plat at Anoka County. 7. Contingent upon staff review and approval for compliance with the preliminary plat, City ordinances, policies and guidelines. Adopted by the City Council of the City of Andover this 19th day of February 2019. ATTEST: CITY OF ANDOVER: Michelle Hartner, City Clerk Julie Trude, Mayor .. A — -t - - - - -- /% 1 w e w Date Created: February 14, 2019 Disclaimer: The provider makes no representation or warranties with respect to the reuse of this data. LOCATION MAP I WINSLOW COVE 2ND ADDITION a�%ut} ,ASMI OY OOA GMkNR TN VS Ncne Cq•IaM..OLwm wpm1MM1 wev N IA• IY.Aq MW1 Gad A m1 AWI & tMl/M WT IpT A.MIM` wM+p 4 W ewMM CIN Nuns Mim fapa. 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' i �f2.OJii g. m2moo a� n-osv oo C $DS1O'26a bO il'C6' 3152 Iib f�]SCO 1.26 136J.OD fOMO ^u3 '---- IdATCH LINE A S.0 SNf Yi 2 W J 91fFRT J 1 eg DRN . ARF.E SHONH U1. :_ I• EASl1AFNR TYJ3: I �.�j� _ T �iY,II ION MM PISNEER.o..K; g AREA SLMMARY 131.9]7 V. J.f Z AG. LLW(x - J - 866)3 Y. SN.J1 U.SB1J iC. 1x.1558 AC. 101,1 tOi M[A - 1011 95].1414 lr S�. x1.0.'41 AG AP EA - 4 SF. CAG ...Al WR41 MAA - 3111 O.1G 1.15 lL O. ATlA - ,N]]4 4, 111AG, WINSLOW COVE 2ND ADDITION AREA SKETCH JP,R 1 1 2019 C �R � I e 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator FROM: Lee Brezinka, Finance Manager SUBJECT: 2020 Audit Presentation — Redpath and Company, Ltd. DATE: June 1, 2021 Andy Hering, CPA, an Audit Director with the City's auditing firm, Redpath and Company, Ltd., will be providing a presentation to the City Council related to the City of Andover Comprehensive Annual Financial Report as of December 31, 2020 and the corresponding Management Report. A December 31, 2020 Comprehensive Annual Financial Report, the corresponding Management Report, report on internal controls, report on compliance for each major federal award, independent auditor's report, report on legal compliance and a communication with those charged with governance will be handed out prior to the meeting and will be the basis of Mr. Hering's presentation. DISCUSSION The City is required to have an independent audit conducted annually. The 2020 Audit was conducted throughout the months of January, February, March, April and May. The Finance Staff was very involved in the audit process and enjoyed our excellent working relationship with Redpath and Company, Ltd. Mr. Hering's presentation will touch on the highlights of the City's finances and provide suggestions for improvement on reporting and internal controls. Of significant importance to the Council is that the City received an "unqualified opinion". BUDGETIMPACT No budget impact; the presentation, financial report, corresponding management report, report on internal controls, report on compliance for each major federal award, independent auditor's report, report on legal compliance and a communication with those charged with governance are provided as informational. ACTION REQUESTED The Andover City Council is requested to make a motion to receive the presentation from Redpath and Company, Ltd. and the City of Andover Comprehensive Annual Financial Report as of December 31, 2020, the corresponding Management Report, report on internal controls, report on compliance for each major federal award, independent auditor's report, report on legal compliance and a communication with those charged with governance. Respectfully submitted, Lee Brezinka ! C I T Y •--i1kN 1 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers CC: Jim Dickinson, City Adminis J Joe Janish, Community Develop nt erector — i FROM: Jake Griffiths, Associate Planner SUBJECT: Consider Conditional Use Permit Amendment / Private Utility Structures / 14371 7th Ave NW / Northern Natural Gas Company (Applicant) - Planning DATE: June 1, 2021 INTRODUCTION As part of general site maintenance, Northern Natural Gas Company is proposing to remove an existing 12' x 16' metering building and replace it with a new 14' x 26' metering building at their site located at 14371 - 7th Ave NW. The proposed metering building will be located in generally the same location as an existing structure and utilize its existing foundation. A map showing the site location, and proposed site layout are attached for your review. City Code 12-12 lists private utility structures and/or uses as a conditional use within all zoning districts. The site has been used as a location for utility infrastructure since at least 1991. At that time, the City Council approved a Conditional Use Permit (CUP) for initial construction and in 1992 the CUP approval was amended to accommodate expansion of some of the structures on the property. Copies of past CUP approvals are attached for your review. Since the applicant is proposing to expand a structure on the property beyond what would be allowed by their current CUP, an amendment is required. The site is currently surrounded by a fence with a barbed wire top that is finished with brown slatting to screen view of the gas infrastructure and equipment. The site is also surrounded by various prairie grasses that blend in with the surrounding topography and the entrance way to the site is lined with large landscaping rocks. Photos showing the site and existing conditions are attached for your review. Conditional Use Permit (CUP) Review Criteria City Code 12-14-6-B provides the following general review criteria to consider when granting a CUP. In granting a Conditional Use Permit, the City Council shall consider the recommendation of the Planning and Zoning Commission and: 1. The effect of the proposed use on the health, safety, moral and general welfare of the occupants of surrounding lands. The site has been utilized as a private utility use since at least 1991 and the proposed amendment is only required to increase the size of one structure on the property by 172 square feet beyond what is currently within their CUP approval. The proposed amendment is not anticipated to have any effect on the health, safety, morals or general welfare of the occupants of surrounding lands. 2. Existing and anticipated traffic conditions, including parking facilities on adjacent streets and lands. No traffic and/or parking impacts are expected as part of the amendment. 3. The effect on values of property and scenic views in the surrounding area, and the effect of the proposed use on the Comprehensive Plan. The proposed amendment does not conflict with the Comprehensive Plan. The site currently has fence slats and landscaping to screen view of the utility infrastructure from the public right-of- way. The proposed structure is of similar appearance to other structures within the site. Planning & Zoning Commission Review The Planning & Zoning Commission reviewed the CUP Amendment request and conducted a public hearing at their May 25, 2021 meeting. No members of the public were present for the public hearing and no comments were received prior to the meeting. After a brief discussion, the Commission unanimously recommended approval of the CUP Amendment request. ACTION REQUESTED The City Council is asked to consider the recommendation of the Planning & Zoning Commission and make a decision on the CUP Amendment request. ctfully submitted, >akeGriffiiths Associate Planner Attachments Draft Resolution of Approval Draft Resolution of Denial Site Location Map Existing Conditions Proposed Site Layout 1991 Conditional Use Permit 1992 Conditional Use Permit Amendment CC: Ryan Ammermann, Pro Source Technology / Northern Natural Gas Co (Via Email) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R A RESOLUTION AMENDING A CONDITIONAL USE PERMIT FOR EXPANSION OF PRIVATE UTILITY STRUCTURES LOCATED AT 14371 7TH AVENUE (PID# 30-32-24-42-0002) NW LEGALLY DESCRIBED AS FOLLOWS: UNPLATTED GROW TWP A TRACT OF LAND OUT OF SEI/4 OF SEC 30-32-24 DESC AS FOL: BEG AT A PT 2622.05 FT W & 869.2 FT S OF THE E 1/4 COR OF SD SEC SD PR BEING ON THE E R/W LINE OF CNTY AID RD NO 29 TH E A DIST OF 125 FT TH S A DIST OF 100 FT TH W A DIST OF 125 FT TO A PT ON THE E R/W LINE OF CNTY AID RD NO 29 TH N ALG SD E R/W LINE A DIST OF 100 FT TO THE POB; EX PRT PLATTED AS ANOKA CNTY HEY R/W PLAT NO 7; EX RDS; SUBJ TO EASE OF REC. WHEREAS, Conditional Use Permit Res. No. R057-91 was granted on May 7, 1991 to allow for the construction of private utility structures; and, WHEREAS, an amendment to the Conditional Use Permit Res. No. R170-92 was granted on September 15, 1992 to allow for the expansion of private utility structures; and, WHEREAS, the applicant is proposing an expansion of private utility structures that necessitates an amendment to the Conditional Use Permit; and, WHEREAS, the Planning and Zoning Commission held a public hearing pursuant to City Code 12-14-8; and, WHEREAS, the Planning and Zoning Commission finds the request would not have a detrimental effect upon the health, safety, and general welfare of the City of Andover; and, WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the Conditional Use Permit request. NOW, THEREFORE BE RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the conditional use permit amendment for expansion of private utility structures at 14371 7th Ave NW, subject to the following conditions: 1. All appropriate permits must be obtained prior to construction, including but not limited to a Building Permit from the City of Andover. 2. The expansion shall be limited to construction of a new 14 -foot by 26 -foot metering building. 3. Any future expansion of private utility structures shall require a separate Conditional Use Permit amendment. 4. The Conditional Use Permit amendment will be subject to a sunset clause as specified by City Code 12-14-6-D. Adopted by the City Council of the City of Andover on this 1st day of June, 2021. CITY OF ANDOVER 00111.3m Michelle Hartner, Deputy City Clerk Sheri Bukkila, Mayor CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA �vf A RESOLUTION DENYING A CONDITIONAL USE PERMIT AMENDMENT FOR EXPANSION OF PRIVATE UTILITY STRUCTURES LOCATED AT 14371 7TH AVENUE (PID# 30-32-24-42- 0002) NW LEGALLY DESCRIBED AS FOLLOWS: UNPLATTED GROW TWP A TRACT OF LAND OUT OF SEI/4 OF SEC 30-32-24 DESC AS FOL: BEG AT A PT 2622.05 FT W & 869.2 FT S OF THE E 1/4 COR OF SD SEC SD PR BEING ON THE E R/W LINE OF CNTY AID RD NO 29 TH E A DIST OF 125 FT TH S A DIST OF 100 FT TH W A DIST OF 125 FT TO A PT ON THE E R/W LINE OF CNTY AID RD NO 29 TH N ALG SD E R/W LINE A DIST OF 100 FT TO THE POB; EX PRT PLATTED AS ANOKA CNTY HEY R/W PLAT NO 7; EX RDS; SUBJ TO EASE OF REC. WHEREAS, Conditional Use Permit Res. No. R057-91 was granted on May 7, 1991 to allow for the construction of private utility structures; and, WHEREAS, an amendment to the Conditional Use Permit Res. No. R170-92 was granted on September 15, 1992 to allow for the expansion of private utility structures; and, WHEREAS, the applicant is proposing an expansion of private utility structures that necessitates an amendment to the Conditional Use Permit; and, WHEREAS, the Planning and Zoning Commission held a public hearing pursuant to City Code 12-14-8; and, WHEREAS, the Planning and Zoning Commission finds the request would not have a detrimental effect upon the health, safety, and general welfare of the City of Andover; and, WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the Conditional Use Permit request. NOW, THEREFORE BE RESOLVED, that the City Council of the City of Andover hereby disagrees with the recommendation of the Planning and Zoning Commission and denies the conditional use permit amendment for expansion of private utility structures at 14371 7th Ave NW, subject to the following conditions: Adopted by the City Council of the City of Andover on this 1 st day of June 2021. CITY OF ANDOVER ATTEST: Sheri Bukkila, Mayor Michelle Harmer, Deputy City Clerk Site Location .�' •� liftll Lill 1120 1IRtt'-lit'l 11111' �.. - -110 ;-12-1 II1itI 114ESlS ... r - 1102• .Z "'71151iy +• � 11119-� 111x; Itllil I'•1 167. ` n.' 11119 1{.211 I'l- �I,, a Ilt:,t 11157 I \ 1W �. • 1 ��I �1111 , 1 Ze I11 4- I I 11411 1�111 - _ t'.tt ,q . r- ,—�1144_' �• 1.1.1.7 Tf. . �. .. - _ '/��I lir-• 11111 I1 L80 1-11011 Ifl i4! Ill I' • t 1 � +. _ .� I r 1 t•. SLocation Fite gmw GD fflQ i 1 i o t ►/ ��„ sk Date Created: May 11. 2021 Disclaimer The provider makes no representation or warranties with respect to the reuse o/ this data. 4 tMA APffT b ��._ lb i icANOOXNYM CEN T LNER6y-MINNE4sro I 22_RO: SD -u W }�1.-Al-aran tr C/1�11D I- WON PTE) e° SOS6--- NCO.ro Co° ee" � •— rr I d/ C� Bey o 0 DIN grNpylG I II\ LOW 1 �g WARRANTY DEED 8 O OOCUM£NT NO 1]61312 6 ry i �I V .. r. �. WP II CdICRE1F/Ih2 i $ IN'LY RQj R.a.W. L PER ANpG Cq/NIYRO.W�-12 11'LT e9 I STA 105.65 PER PN AT SNL -1 41 RECOVER END (Navn)_ r -mw SEC CpPNER (X RK Nf. '144W a,SEC. I 10. INP. JIM. RGE TA I (FoLw C m) MINNESOTA Il (fIXMO C.LMJ 1� h A W LW O W SE 114 (X SEC. JO — ll—V SO'JO'O'W 5S(157 C.S.A.H. NO. 7 ANO(A O"?Y RO.W. PLAT NA R1 (R.O.W. IYOW VAWS) SITE SKETCH OF - NL 21 - ANOKA #1 TBS -FOR. E4orthern Natural Gas 0 30 60 � SCALE IN FEET Bearings eased an NAD 83. Any Cwnty. MN grid system LEGEND TREELINE 1130 Tyler Street HE. SaX• 100 EMSTING CONTOUR LINE OFOUND Nlnnw atn'. Nlnnewla SM13 .� (SB9V3'03'E) PHONE: N1311k('3300 0 1; FA%: 16111e 3383 Egan. Fleltl 6 Nowak. InC. a �EiNSURVET.CON h tvw w•aer c CUY ARE SITE SKETCH OF - NL 21 - ANOKA #1 TBS -FOR. E4orthern Natural Gas 0 30 60 � SCALE IN FEET Bearings eased an NAD 83. Any Cwnty. MN grid system LEGEND SW. C(MNER aF RIE-, /fYYVY`lYY1 TREELINE FOUND IRON MONUMENT AS NOTED EMSTING CONTOUR LINE OFOUND ALUM. CAPPED COUNTY MON. 1 (SB9V3'03'E) DENOTES DEED MARINO 0 1; UTILITY POLE 1— CUY ARE QP OAS SIGN 8 FLANGE - DW GAS VALVE Q• RIYR Q HEATER ® GATE VALVE —•—•—•— CHAIN UNK FENCE OVERHEAD NYRE —e— UNDERGROUND GAS SW. C(MNER aF RIE-, /fYYVY`lYY1 TREELINE SE. 1/4 CF YC 10 11 EMSTING CONTOUR LINE (fWNO GLYf l 1 O BITUMINOUS SURFACE — —L�--b GRAVEL SURFACE NOTES: PIPELINE DEPTHS MERE ACOUIRED THRWGH THE USE OF RADIO DETECDON AND THE MEASUREMENTS ARE TO THE CENTER OU THE PIPELINE NOTES: rmoxwoimaysnaxa mr• � ft TEST�ORT DETAIL WEST ELEVATION �rPLAN monxu�gwvuww RE.o S i 6 g vaEanaRw,niw _�Er-aE aweoaarvc NORTWSOUTXELEVATION EAST ELEVATON M'ONAMN HPA ' p INTERNAL INFONMTION APPROVED FOR ONSTRUCTION C NUTANOMMNRI BVIWNO FABPoCATON OEFNL9 SEC. d0, iJ}N,RNW ,NeIureI V++ OSp— OtllbE6 Petl IJS ,fid gxONA,MIHNE50iA oFs CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R 057-91 A RESOLUTION GRANTING THE AMENDED SPECIAL USE PERMIT REQUEST OF THE NORTHERN NATURAL GAS COMPANY TO ALLOW FOR THE CONSTRUCTION OF A 6' X 9' X 8' BUILDING TO HOUSE GAS METERING EQUIPMENT TO BE LOCATED AT 14361 7TH AVENUE NW (PIN 30-32-24-42-0002). WHEREAS, The Northern Natural Gas Company has requested an Amended Special Use Permit to allow for the construction of a 6' x 9' x 8' building to house gas metering equipment located at 14361 7th Avenue NW (PIN 30-32-24-42-0002); and WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request meets the criteria of Ordinance 8, Sections 5.03 and 7.03; and WHEREAS, the Planning and Zoning Commission finds the proposed use will not be detrimental to the health, safety and general welfare of the occupants of the surrounding lands; and WHEREAS, a public hearing was held and there was no opposition regarding said request; and WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the Special Use Permit requested. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission to allow the Northern Natural Gas Company to construct a 6' x 9' x 8' building to house gas metering equipment on said property with the following conditions: 1. The Special Use Permit will be subject to a sunset clause as defined in Ordinance No. 8, Section 5.03(D). 2. The proposed building will meet the setback requirements as established in Ordinance No. 8, Section 6.02. 3. The Special Use Permit will be subject to annual review and site inspection. Adopted by the City Council of the City of Andover on this 7th day of May, 1991 ATTEST: _, a iL. - G/'�Uv Victoria Volk,ity Clerk- CITY OF ANDOV Rennet D. Ortte , Mayor CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R170 -92 A RESOLUTION GRANTING THE AMENDED SPECIAL USE PERMIT REQUEST OF THE NORTHERN NATURAL GAS COMPANY TO ALLOW FOR THE CONSTRUCTION OF A 12"X 16' BUILDING TO HOUSE GAS MONITORING EQUIPMENT TO BE LOCATED AT 14361 7TH AVENUE NW (PIN 30-32-24-42-0002). WHEREAS, The Northern Natural Gas Company has requested an Amended Special Use Permit to allow for the construction of a 12' x 16' building to house gas monitoring equipment located at 14361 7th Avenue NW (PIN 30-32-24-42-0002), legally described on Exhibit A; and WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request meets the criteria of Ordinance 8, Sections 5.03 and 7.03; and WHEREAS, the Planning and Zoning Commission finds the proposed use will not be detrimental to the health, safety and general welfare of the occupants of the surrounding lands; and WHEREAS, a public hearing was held and there was no opposition regarding said request; and WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the Special Use Permit requested. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission to allow the Northern Natural Gas Company to construct a 12' x 16' building to house gas monitoring equipment on said property with the following conditions: The Special Use Permit will be subject to a sunset clause as defined in Ordinance No. 8, Section 5.03(D) 2. The proposed building will meet the setback requirements as established in Ordinance No. 8, Section 6.02. 3. The Special Use Permit will be subject to annual review and site inspection. Adopted by the City Council of the City of Andover on this 15th day of September, 1992. ATTEST: Victoria Volk, City Clerc_ CITY ANOFFER 'Y Kennet D. Ortte , Ma or 1 F NDOVEA 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Administrator's Report June 1, 2021 The Department Heads present at the meeting will provide a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. City Department Activities 2. Update on Development/CIP Projects 3. Meeting reminders Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made.