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HomeMy WebLinkAboutCC January 2, 2002 CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US Regular City Council Meeting - Wednesday, January 2,2002 Call to Order - 7:00 PM 1. Resident Forum 2. Agenda Approval 3. Approval of Minutes (12/6/01) (12/13/01) (12/18/01) Consent Items 4. Approve Revised Application for Scheduled Use of Recreational Facilities - Engineering 5. Approve Revised Tournament Application Form/Softball and Baseball- Engineering 6. Approve Revised Tournament Application Form/Soccer - Engineering 7. Approve One Year Time Extension for Lot SplitIBob Peach 15830 University Ave - Planning 8. . Adopt Resolution Accepting Gift Certificate - Clerk 9. Approve City Attorney Retainer Agreement- Administration 10. Approve Consent to Replacement WetlandlNatures Run - Engineering II. Approve 2002 Grant ApplicationsNarious Parks and Trail- Engineering 12. Approve Revised Security System RecommendationlPark & Recreation Commission - Engineering 13. Acknowledge Resignation/Brian Swanson - Finance 14. Accept Bids/Approve Sale of City Vehicles - Finance 15. Approve Letter of Support/CDBG/Social Service Requests - Administration, Or!!anizational Items 16. Approve Official Depositories & Banks - Finance 17. Approve Official Newspaper - Clerk 18. Appoint Acting Mayor - Clerk 19. Appoint Standing Committees - Clerk Discussion Items 20. AMM Presentation/Gene Ranieri - Administration 21. Declare Nuisance Dog - Clerk 22. Resident Request to Purchase City Property/4517 - 159'" Avenue NW - Planning Staff Items 23. Select Date/Advisory Commission InterviewsIPark & Recreation & Planning Commissions - Planning & Engineering 24. Schedule Council Workshop to Discuss Water Treatment Plant Options & Issuesl99-15, Continued - Engineering 25. Schedule Joint Meeting with LRRWMO & Member Cities - Engineering Mayor/Council Payment of Claims Adjournment Call to Order - HRA Meeting Call to Order - EDA Meeting ~~ fJ.YuÍ;I::t-n I-IS- CJ:;;L- REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - JANUARY 2, 2001 TABLE OF CONTENTS RESIDENT FORUM ................................................................................................................. 1 AGENDA APPROV AL.............................................................................................................2 APPROVAL OF MINUTES......................................................................................................2 CONSENT ITEMS Approve Revised Application for Scheduled Use of Recreational Facilities..................................................................... ........................... """ 2 Resolution ROI-02 approving One Year Time Extension for Lot Split/Bob Peach, 15830 University Avenue ...................................................................2 Resolution R02-02 adopting Resolution Accepting Gift Certificate ................................... 2 Approve City Attorney Retainer Agreement ....................................................................... 3 Approve Consent to Replacement WetlandlNatures Run.................................................... 3 - Approve Revised Security System Recommendation! Park & Recreation Commission.......................................................................................3 Acknowledge Resignation/Brian Swanson ......................................................................... 3 Accept Bids/Approve Sale of City Vehicle ......................................................................... 3 Approve Letter ofSupport/CDBG/Social Service Requests ............................................... 3 Approve Tobacco and Off-Sale Non-Intoxicating Liquor License...................................... 3 APPROVE OFFICIAL DEPOSITORIES AND BANKS Resolution R03-02 ........................................................................................... .............. ....... 3 APPROVE OFFICIAL NEWSPAPER Motion to approve.......................................................................................................... ....... 3 APPOINT ACTING MAYOR Motion to approve ...................................................................................... .................... ....... 3 APPOINT STANDING COMMmEES Motion to approve.......................................................................................................... ....... 4 APPROVE REVISED TOURNAMENT APPLICATION FORM/SOFTBALL AND BASEBALL M . .. 4 otlOn to approve revIsions .......................................................................................... ....... APPROVE 2002 GRANT APPLICA TIONSN ARIOUS PARKS AND TRAIL Motion to approve........... ................................................................................. .............. ....... 5 AMM PRESENTATION/GENE RANIERI.............................................................................. 6 DECLARATION OF NUISANCE DOG Resolution R04-02 to declare dog a nuisance....................................................................... 7 APPROVE OF RESIDENT REQUEST TO PURCHASE CITY PROPERTY 4517 -159TH AVENUE NW Request denied ................................................................................................................ ....... 9 DISCUSS SCHOOL BOARD ISSUES ..................................................................................... 9 SELECT DATE/ADVISORY COMMISSION INTERVIEW SIP ARK & RECREATION & PLANNING COMMISSIONS ............................................................10 ~ Regular Andover City Council Meeting Minutes - January 2, 2002 Table of Contents Page ii SCHEDULE COUNCIL WORKSHOP TO DISCUSS WATER TREATMENT PLANT OPTIONS & ISSUES/99-15, CONTINUED......................................................................... 11 SCHEDULE JOINT MEETING WITH LRRWMO & MEMBER CITIES.............................. 11 MAYOR/COUNCIL INPUT Joint Meeting with Anoka in February 2002 ........................................................................ 11 350 Feet Notification ............................................................................................................ 11 Schedule Meeting with Mr. Harris........................................................................................ 12 Passing of City Employee, Wayne Patchen .......................................................................... 12 APPROVAL OF CLAIMS ........................................................................................................ 12 ADJOURNMENT...................................................................................................................... 12 - CITY of ANDOVER REGULAR ANDOVER CITY COUNCIL MEETING -JANUARY 2,2002 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, January 2,2002,7:02 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude Councilmember absent: None Also present: City Attorney, William Hawkins Fire Chief, Dan Winkel City Engineer, Scott Erickson - City Finance Director, Jim Dickinson City Planner, Courtney Bednarz City Administrator, John Erar Others RESIDENT FORUM Tom Enzmann-1718 Andover Boulevard stated that a coworker brought the ABC paper in to work with the City notices for a public hearing for town home development on Andover Boulevard and Hanson Boulevard. He stated that he did not believe that any of the neighbors received any notice in the mail or have there been any signs posted. He wanted to be sure that everyone received a notice prior to the hearing. Councilmember Orttel stated he received his letter that day and was surprised because the zoning sign was not there. Mr. Bednarz stated that a notice was sent out and the first step would be for a sketch plan to be reviewed by the Planning and Zoning Cornmission. He also stated they tried to post a sign but because. of the ice and drainage it was not possible so they would have to find a new way to post a sign at the site. Councilmember Orttel stated that it would save time if they had the zoning done before all the hearings and meetings. Mr. Bednarz agreed with Councilmember Orttel. Mr. Enzmann stated that the point he was trying to make was that there used to be a mailing that went out to everyone within a certain distance of the development. Councilmember Trude stated that it is City code. Mr. Erar stated that everyone within 350 feet of the properties would get a notice in the mail. AGENDA APPRO V AL Remove from the Consent Agenda, Item 5, (Approve Revised Tournament Application Regular Andover City Council Meeting Minutes - January 2, 2002 Page 2 Form/Softball and Baseball). Remove from the Agenda, Item 11, (Approve 2002 Grant Application/Various Park and Trails). Add Item 15a, (Approve Tobacco and Off-Sale Non- Intoxicating Liquor Licenses) to Discussion Items. Add Item 22a (Discuss School District Issues) to Discussion Items. MOTIONbyTrude, Seconded by Orttel, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OF MINUTES December 6, 2001, Special Council Workshop/2020 Comp Plan: Correct as written. December 13, 2001, Special Joint Meeting with Park Commission: Correct as amended. · Page 3, third paragraph, "Commissioner Grabowski questioned why the School District Gity is busing everyone there currently. Chairperson Holthus stated that the reason is because it's currently unsafe". · Page 4, sixth paragraph, "Mr. Erickson stated that the City will begin the tunnel project under Bunker Boulevard in the spring of2002. He mentioned that the funding has already been set aside in the budget". · Page 8, fifth paragraph, "Councilmember Trude stated that it really is an obj eetiye subjective feeling". · Page 8, last paragraph, "The resident stated that there is the eqHijJmeRt is iH a perfect spot for the equipment". December 18,2001, Regular City Council Meeting: Correct as written MOTION by Trude, Seconded by Jacobson, approval of Minutes as amended. Motion carried unanimously. CONSENT ITEMS Item 4 Approve Revised Application for Scheduled Use of Recreational Facilities Item 6 Approve Revised Tournament Application Form/Soccer Item 7 Approve One Year Time Extension for Lot SplitIBob Peach 15830 University Avenue (See Resolution ROI-02) Item 8 Adopt Resolution Accepting Gift Certificate (See Resolution R02-02) Item 9 Approve 2002 Legal Retainer Agreement Item 10 Approve Consent to Replacement Wetland/Natures Run Item 12 Approve Revised Security System Recommendation/Park and Recreation Commission Item I3 Acknowledge ResignationIBrian Swanson Item 14 Accept Bids/Approve Sale of City Vehicles Item 15 Approve Letter of SupportlCDBG/Social Service Requests Item 15a Approve Tobacco and Off-Sale Non-Intoxicating Liquor Licenses Regular Andover City Council Meeting Minutes - January 2, 2002 Page 3 MOTION by Trude, Seconded by Orttel, approval of the Consent Agenda as read. Motion carried unanimously. APPROVE OFFICIAL DEPOSITORIES & BANKS Finance Director, Jim Dickinson explained that each year the City Council is required by State law to approve a resolution designating the City's official depositories, supplemental depositories of investments and designating an individual as the approval authority for collateral transactions. Council is requested to approve the attached resolution that designates depositories for City funds and designates the Treasurer of the City of Andover as the approval authority for the release and acceptance of all collateral to be held by the City in conjunction with City funds on deposit with authorized institutions. He stated the Official Bank is Wells Fargo. - MOTION by Jacobson, Seconded by Knight, to approve Item 16 (See Resolution R03-02, Approve Official Depositories & Banks). Motion carried unanimously. APPROVE OFFICIAL NEWSPAPER It was noted the Anoka County Union has submitted their proposal as the official newspaper of the City. Council is requested to approve the Anoka County Union as the City's official newspaper. MOTION by Knight, Seconded by Jacobson, to approve Item No. 17 (Approve Official Newspaper). Motion carried unanimously. APPOINT ACTING MAYOR It was noted that each year the Mayor appoints an Acting Mayor to conduct meetings if the Mayor is not available. Council is requested to appoint an Acting Mayor for 2002 based upon the Mayor's recommendation. Mayor Gamache appointed Councilmember Ortte\ as Acting Mayor for 2002. Motion by Gamache, seconded by Trude, to Approve Item 18 (Appoint Acting Mayor). Motion carried on a 4-yes, O-no, I-present (Orttel) vote. APPOINT STANDING COMMITTEES It was noted that each year Standing Committees are appointed based upon the recommendation of the Mayor. Council is requested to appoint members for the following committees for the year 2002 - ~- ~. -.- Regular Andover City Council Meeting Minutes - January 2, 2002 Page 4 based upon the Mayor's recommendation. Public Works Committee: Ken Orttel (Chair), Don Jacobson Newsletter Committee: Mike Knight (Chair), Julie Trude Personnel Committee: Appointments were not made for 2002 Finance Committee: Appointments were not made for 2002 MOTION by Jacobson, Seconded by Knight, to Approve Item 19 (Appoint Standing Committees). Motion carried unanimously. APPROVE REVISED TOURNAMENT APPLICATION FORM/SOFTBALL AND BASEBALL Councilmember Jacobson stated he would like to change the language or move the wording on the first page of the application form under the No Field Maintenance and WitlrField Maintenance. "Note: (*) This cost includes a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building, etc.)". He stated that this is written in both spots on the form and the first instance is a little ambiguous with what the fee is. He suggests that the Council direct staff to review this and remove the first instance or change the wording to make it a little more unambiguous. He stated he did not object to this sentence, it is just that when the sentence is read it can be read a couple of different ways. Councilmember Trude also questioned the wording and would like to have it changed. Councilmember Trude stated she talked to staff regarding the damage deposit, and wondered ifit was worded well enough to cover any damage to the fence and the grounds. Staff stated that their practice has been that any damage is removed from the deposit. She stated that ifthe one sentence is looked at and changed maybe the sentence regarding the damage deposit should be looked at also. MOTION by Jacobson, Seconded by Orttel, to Approve Item 5 (Revised Toumament Application Form/Softball and Baseball) with the exceptions noted above. Motion carried unanimously. 1002 GRANT APPLICATIONSIVARIOUS PARKS AND TRAIL Councilmember Trude stated that they have met extensively with the Park Cornmission to review the Capital Improvement Plan (CIP) for the City. She stated that she thinks their policies should match up from their meetings with the follow-through and the application for grants. She would support the City applying for an outdoor recreation grant for Wild Iris, which matches their CIP and the other parks, which are listed in the CIP for 2002 or 2003. But she would not support adding parks that they have not funded in the next two years. She thinks they should apply for those grants in another year. Mayor Gamache agreed but questioned the Hawk Ridge Park which is not listed on the CIP until Regular Andover City Council Meeting Minutes - January 2, 2002 Page 5 2004. He wanted to know if it has something to do with a certain grant possibly for that area. Mr. Erickson stated there is an interest in getting a grant for that park that would be constructed in 2004, which would coincide with the timerrame. Park Chairperson, Valerie Holthus stated that the logic behind applying for a grant for Hawk Ridge is they have thought about the possibility of drilling a well there. Water is needed for irrigation in the summertime for soccer and baseball and it is also needed in the wintertime for the hockey rink and the free skate rink. It would be a lot more efficient if they had water access at Hawk Ridge. She stated that they wrote a grant a year ago but it was denied. Since the paperwork was already prepared and written, it was decided to try to get a grant for it this year. Councilmember Trude stated that the Council packet did not mention a well, it stated that it would be for a warming house with an attached shelter and ADA trail construction. Ms. Holthus stated that the warming house is part of the plan. If they get the well, then they could have a warming house with restrooms. - Councilmember Trude questioned the amount of cash Council would need to come up with. Mr. Erickson stated that part of the grant application is to regenerate the dollar estimates. Councilmember Trude stated that at the last CIP meeting $250,000 was proposed for Hawk Ridge. Residents questioned how they could build a new park for $225,000 but it would take $250,000 to renovate a park. Mr. Erickson stated that a building is a big component of the cost of the renovation. Mr. Erar stated that if they were to look at the summary programs included in the information packet under the trail grant program, maximum grant per unit of government appears to be $100,000 for local trail connections. Outdoor recreation is variable. He stated that the attached shelter would fall under outdoor recreation and the ADA would fall under the local trail. He stated that usually there is a one-for-one match on these types of grants. Mr. Erickson stated that it is a SO/50 dollar per dollar match grant. Mayor Gamache stated that there is an issue regarding the trails in that area. He stated that they have already spoken with many people in that area and there is no interest in a trail system, at least not down Verdin Street, so he does not know where they are planning to go with trails leading into Hawk Ridge. Mr. Erickson stated the trail is an internal trail system, leading from the parking lot to the fields for handicap accessibility. Councilmember Trude stated that she could not support the application at this time. Councilmember Jacobson stated the City should see if it can get the grant and if the grant is received, the Council could still say no. Councilmember Knight questioned what would happen if they turned down the grant. Mr. Erickson stated that if grants are turned down consecutively, it does look bad on the City. Councilmember Trude stated she is having a hard time putting that much money into a park that is at the edge of the City. Councilmember Knight stated that the city of Oak Grove should be Regular Andover City Council Meeting Minutes - January 2, 2002 Page 6 contributing to Hawk Ridge also because they use the park and it is on the border of both cities. Councilmember Trude suggested staff get as much information about the trail system frorn Hanson to Crosstown along the creek to the high school site. Councilmember Orttel stated that there are some issues with the trail system and private property and the easement. He stated that they should talk to private homeowners before applying for the grants, getting the grants, and taking the property from the residents. Mr. Erickson stated that there was an alternate aligrunent and they could run the trail on the south side of the site. Council agreed that Parks Coordinator, Todd Haas could seek all grant funds and then decide what the grants would be used for. MOTION by Jacobson, Seconded by Orttel, to approve Item 11 <Approve 2002 Grant ApplicationsNarious Parks and Trail). Motion carried unanimously. AMM PRESENTATION/GENE RANIERI Gene Ranieri, Executive Director of the Association of Metropolitan Municipalities (AMM), presented the State budget and the Metropolitan Council Blueprint. Councilmember Knight questioned the Governor going after City funds. Mr. Ranieri stated that the Governor is concerned that cities are sitting on a lot of cash. The Governor also looked at the information prepared by the State Auditor on December 31, 1999, saw what the cities had in their fund balances, and noticed the high amounts. Mr. Ranieri noted many cities need to have some cash to work at the beginning of the year and other cities may have set aside money for future expenditures. He stated that cities might have special funds for developments that are coming later that have been escrowed or paid for by developers for future projects. Mr. Ranieri stated that the Governor looked at a general, broad overview and felt if cash was there, maybe cities are cash rich and should help with the deficit. AMM does not agree with that and have been working with the Department of Revenue and the Department of Finance. The auditor has tried to explain to the Governor and public that this is a snapshot in time and that December 3151 is not the best time to say the cities have all sorts of money. He suggested that a better time to review this is in the middle of the year when cities are using up their reserves. Councilmember Knight asked how the Governor would access this money. Mr. Ranieri stated that there could be a reduction in the city's aides if it is determined that the city had more than 50% ofits general fund in a balance. He stated that he believed it would be very difficult to do because the information is from two years ago and the cities have had two budgets since then and some of that money has been used up. - Regular Andover City Council Meeting Minutes - January 2, 2002 Page 7 DECLARE NUISANCE DOG It was noted that the Council has the authority to declare a dog a nuisance after it has been declared a dangerous dog according to the City ordinance. Council is requested to declare the Rottweiler as a nuisance and either order it removed from the City permanently or destroyed in accordance with Ordinance 233, Section 27. City Attorney, William Hawkins stated this procedure is established by State Law and Council is required to serve a notice on the property owner of an incident and allow them the opportunity to come before the City Council and provide a defense to the allegation that this a dangerous dog. Then the Council can take any information from that resident or any other resident who was involved in the incident and make a final determination. This is the second incident with this dog and under the State Statute would require that the dog be removed from the City or destroyed if the Council found - it to be a dangerous dog. His recommendation would be to allow the property owner to comment on the allegation and other residents involved to make comments. Councilmember Orttel stated that the resident with the dog was served with a certified letter. It was noted that the dog owner was served but not present at the City Council meeting. Mrs. Lenz, 3109 167 Lane Northwest, stated that this is the third attack by the dog. The second attack was not reported because the resident's attacked dog was not leashed. Mrs. Lenz questioned why the dog was not contained after the attack. The dog was allowed to run throughout the night. She thinks the dog should be put down. Mr. Hawkins stated that the action is for the Rottweiler dog and it would be to declare the dog a dangerous dog to either be removed from the City or to be destroyed pursuant to the ordinance. They would serve a notice on the property owner and if the dog was not removed, the City would have the legal right to take that action. Councilmember Knight asked Mr. Hawkins what the time limit was regarding this and Mr. Hawkins stated that it is usually seven days to get the dog removed. Mrs. Lenz stated that they have not seen the dogs in the past two weeks since the letter was served. Mayor Gamache stated that the property owner has to show proof of either removing the dog from the City or having it destroyed. Jackie Neville, 3145 167 Lane Northwest, reviewed the incident and how many dogs the owner has had on his property. Ms. Neville questioned if they are allowed to defend themselves and their property by shooting the animal. Mr. Hawkins stated that if the animals are just on their property they cannot shoot the animal, but if the animal is attacking them or their animals they can defend themselves. "- Regular Andover City Council Meeting Minutes - January 2, 2002 Page 8 Councilmember Jacobson stated he reviewed the incident reports and noted a few things. The CSO's report stated that Mr. Lenz did not see the attack, but believed it was the two dogs. Also, one report stated the CSO spoke to the dog's owner but the other report stated that no one was home and the dogs were still running free. His concern is that there was no indication that the two dogs did the attack. Councilmember Orttel stated that even ifthey threw out the one report, there are stí11 other reports that show the animals are vicious. Mr. Hawkins stated the report showed that the CSO pulled out his chemical agent and ordered the dogs back. That would indicate the dogs were a threat. CounciImember Orttel stated that there is additional evidence that the dog will not change and should be removed from the City. Councilmember Jacobson recommended that a time limit be put on the resolution. He suggested that the resolution should-state "seven days from the receipt of the resolution". He also stated that the resolution has an incorrect date, it reads December 18, 2001 but should read Januarv 2. 2002. Councilmember Orttel stated that the date of the attack is also incorrect and should be changed from December M, 2001 to the Uth. Mayor Gamache suggested that the sentence in the second to last paragraph be reworded rrom "BE IT FURTHER RESOLVED that the owner of said dog shall provide proof to the City the dog has either been destroyed removed from the City permanently ill: destroved. Mary Olsen, resident, had a concern that if the animal was removed from the City and put into another city, the animal could attack another animal or even a child. She stated that she would like to see the dog put to sleep instead of hurting someone. Mr. Hawkins stated that according to the State Statute, they have to give the property owner a choice to either remove the dog from the City or have it destroyed. Ms. Olsen asked Mr. Hawkins to further review the Statute because in other cases, dogs have been destroyed after attacking other people. Mr. Hawkins stated that he would look further into the Statute. Motion by Orttel, Seconded by Knight, to approve Item No. 21 (See Resolution R04-02 Declare Nuisance Dog), as amended with the insertion of "the dog must be removed or destroyed within seven days from the date of notice" and other changes noted above. Motion carried unanimously. RESIDENT REQUEST TO PURCHASE CITY PROPERTYI4517 -1 59TH A VENUE NW City Planner, Courtney Bednarz noted an Andover resident had inquired about the potential to purchase all or part of City owned property at 45 I 7 l59,h A venue NW. Council is requested to determine if the property should be sold and authorize staff to proceed with the lot split process if appropriate. Regular Andover City Council Meeting Minutes - January 2, 2002 Page 9 Councilmember Orttel stated the property was purchased for the fire department and it was never used for this purpose. Councilmember Jacobson asked if the party was interested in two lots or one lot and was there a monetary value attached. Mr. Bednarz stated that the interested party would like the entire property but there was no monetary value given. Councilmember Jacobson asked if the property would be worth more in two pieces or one piece, if they were to sell it. Councilmember Orttel stated that an appraisal would have to be made on the property to determine if it would be worth more as one lot or two lots. Mr. Bednarz stated that the County would appraise the property and set a value to it, and then the City would have to pay the County that value out of the sale price because the property was acquired through tax forfeiture. Mr. Hawkins explained that when the City acquires property for public purposes through tax forfeiture they get it for free, but ifthey purchase the property for private purposes, then the County establishes the price and the City would pay the County's price. If the City takes it for public purposes and then later wants it for private purposes and sells it, it has to be re-conveyed back to the State. They will then issue the deed that will allow the property to be used for private purposes but the City must pay the appraised value of the land. Councilmember Jacobson stated that the net gain would not be much. Mr. Dickinson stated that the only benefit would be the future enhanced tax benefit of the property. Councilmember Knight stated that Councilmember Trude had a good idea, if they ever need a site for storage or any public works use, it would be a good site. Councilmember Orttel stated that he did not think the homeowners around the site would like the idea, but he is willing to hold onto the property. Councilmember Jacobson stated that there is a pipeline easement on the property and that would bring down the value of the property. He agreed the City should keep the property. Councilmember Orttel concurred. Following discussion, Council consensus was to retain ownership. DISCUSS SCHOOL BOARD ISSUES Mr. Erickson displayed a map of the City that depicted the speed limits. Council discussed the different intersections and routes the school children would be taking. Mayor Gamache questioned what the process is to get crosswalks in certain areas where the City's trails cross roads. Mr. Erickson stated that most of the roads are County roads and they would have to work with the County. If the School District passed the scenario and there are some roads that need to be crossed, the City would have to work closely with the Anoka County Highway Department in defining safe crossing areas. Regular Andover City Council Meeting Minutes - January 2, 2002 Page 10 Councilmember Trude stated that there are meetings regarding these matters that the Mayor and she will attend. Mr. Erar stated that the School Board did get maps of the speed zones in the City. Mayor Gamache stated that he spoke with Chairman Sullivan and the School Board did get the letter and thanked him for the information and concem from the Council. Councilmember Jacobson stated that as a technical matter they should do more with the letter they sent to the School Board. He would like to post the letter on the web site or publish the letter in the paper. Councilmember Trude supported the idea. Councilmember Knight stated that they should be careful with their position with the School Board. Mayor Gamache stated that the letter was worded properJy, was informational, and did not offend anyone; it is public knowledge. - Councilmember Trude stated this is an issue of voter trust and if the School Board goes back on their word regarding the levy, the residents in the future may not be so generous by passing another levy. Councilmember Jacobson stated that ifthe School Board utilizes the money to pay their teachers, when it is time to open the high school, he wonders were the money would come from. Councilmember Trude stated that this is not a personal issue, it is a community position. SELECT DATE/ADVISORY COMMISSION INTERVIEWS/PARK & RECREATION & PLANNING COMMISSIONS City Administrator, John Erar explained that the Council is requested to select a date in January to conduct interviews for the Planning and Zoning Commission and Park and Recreation Cornmission vacancies. It is recommended to select a date for candidate interviews. Three member positions are up for appointment on the Planning and Zoning Commission. Mr. Bednarz stated that Larry Dahlien, Planning Commissioner, has withdrawn his name from consideration and they have received two applications instead of one. Two Cornmissioners' terms are up for appointment on the Park and Recreation Commission and five applications have been received. The Council agreed on January 24th for the interviews beginning at 6:00 pm. Planning Commission members would be interviewed first and Park Commission members thereafter. Interviews would be held at l5-minute intervals. MOTION by Trude, Seconded by Jacobson, to approve Item No. 23 (Select Date/Advisory Commission Interviews/Park & Recreation & Planning Commissions). Motion carried unanimously. - Regular Andover City Council Meeting Minutes - January 2, 2002 Page 11 SCHEDULE COUNCIL WORKSHOP TO DISCUSS WATER TREATMENT PLANT OPTIONS & ISSUES/99-15, CONTINUED It was noted the City Council is requested to hold a workshop to discuss key design elements associated with the development of the Water Treatment Plant. The City Council is requested to schedule a City Council workshop to discuss options and issues relating to the Water Treatment Plant, Project 99-15. Following discussion Council consensus was reached to schedule a workshop on January 29th at 7:00 p.m., at Andover City Hall. SCHEDULE JOINT MEETING WITH LRRWMO & MEMBER CITIES Mr. Erar and Mr. Erickson noted this item is in regard to scheduling a joint meeting with the ~. LRRWMO and Member Cities (Coon Rapids, Anoka and Ramsey) on February 6,2002 at Greenhaven in the City of Anoka. Following Discussion, Council consensus was reached to schedule a special meeting with the LRRWMO and its member cities for Wednesday, February 6,2002 at 6:00 p.m. at Greenhaven in the City of Anoka. MAYOR/COUNCIL INPUT (Joint Meeting with Anoka in February 2002) - Mr. Erar stated that the Council should select a few days in February to meet with Anoka for their joint meeting. Council decided on February 20th or 21 st. Mr. Erar stated that Andover would be the host at the Courtyards of Andover. Councilmember Trude stated that Anoka and Andover share the same school issues. Councilmember Orttel stated that the southwest corner of the City impacts them and their development in their northeast corner impacts Andover, so they asked that these items be included on the agenda for the joint meeting. (350 Feet Notification) - Councilmember Jacobson brought up the issue of the 350 feet notification. He suggested the Council increase the notification to 500 feet or more. Councilmember Orttel stated the point was made that the signs being put up would alert all homeowners of the issue and meeting. It has a bigger impact than the notifications. Mr. Erar stated that most of the notifications have stayed at the statutory requirement of 350 feet. Statutory guidelines provide guidance from the State that the City can justify. Councilmember Jacobson suggested staff come back at a later date with ideas on what could be done to better notify homeowners of hearings. - Regular Andover City Council Meeting Minutes - January 2, 2002 Page 12 (Scheduled Meeting with Mr. Harris) - Councilmember Knight asked Mr. Erar if there has been a meeting scheduled with Mr. Harris regarding the property located at 14220 Crosstown Boulevard. Mr. Erar responded stating that a meeting is set for January 3rd at 7:00 in the Council Chambers. It has been scheduled and notices sent out by the developer. Staff provided Mr. Harris with a list of addresses. (Passing of City Employee, Wayne Patchen) - Mayor Gamache stated that Wayne Patchen passed away this past Sunday, December 30,2001 and the funeral will be on Friday, January 4th. The Mayor wanted to note that and stated he will be missed. APPROVAL OF CLAIMS Motion by Jacobson, Seconded by Knight, for approval of the Claims. Motion carried unanimously. Motion by Jacobson, Seconded by Orttel, to adjourn. Motion carried unanimously. The meeting adjourned at 9:12 p.m. Respectfully submitted, Susan Osbeck, Recording Secretary