HomeMy WebLinkAboutCC August 6, 2003
~~
OßJ ~ 17
5AC\~D
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
Regular City Council Meeting - Wednesday, August 6, 2003
Call to Order - 7:00 p.m.
Pledge of Allegiance
Resident Forum
Agenda Approval
I. Approval of Minutes (7/15/03 Regular Meeting)
Consent Items
2. Approve Payment of Claims - Finance
3. Approve Plans & Specs/99-141R0und Lake Boulevard NW - Engineering
4. Approve No Parking Resolution/99-141R0und Lake Boulevard NW - Engineering
5. Approve No Parking Resolution/99-14/143'd Avenue NW -Engineering
6. Accept Petition/94-6/1459 - 146"' Avenue NW/SS & WM - Engineering
7. Consider Waiving FeesITournamentINorth Suburban Mutial Aid - Parks
8. Reduce Letters of Credit/Developer's Improvements/Aztec Estates - Engineering
9. Reduce Letter of CreditlDeveloper' s Improvements/Woodland Estates 4"' Addition - Engineering
10. Approve Release of Letter of Credit #149/Plans & Specs/03-021W oodland Creek Golf Villas - Finance
11. Approve Reduction of Letter of Credit #0 1-19/Special Assessmentsl00-401W oodland Oaks - Finance
12. Receive Transportation Plan/O 1-18 - Engineering
13. Order Plans & Specs/03-31IEVP Systems (Hanson Blvd. & Bunker Lk. Blvd., Round Lk. Blvd. & Bunker
Lk. Blvd., CSAH 7 & Bunker Lk. Blvd.) - Engineering
Discussion Items
14. Consider Request to Extend Lease on City Property Located at 4517 159"' Avenue NW - Planning
15. Reconsider Ordinance Amendment/Ordinance 10 Section 9.06 Buildability - Planning
16. Consider the Final Rural Reserve Selection for areas North of 161" Avenue - Planning
17. Public HearinglVacation of Right-of-Way/l 7680 Arrowhead Street NW - Planning
18. Acknowledge Sketch PlanlBunker Lake VilIagell39"' LanelHanson Boulevard NW - Planning
19. Consider Request from Woodland Development on Land Swap - Planning
20. Award Bid/03-1 (Prairie Knoll Park) & 02-30 (Andover Blvd Trail) (Supplemental) - Engineering
21. Order & Approve Plans & Specsl03-llPrairie Knoll ParklIrrigation & Well- Engineering
StaffItem
Mayor/Council Input
Adjonrnment
-~.--_.._,
Regular Andover City Council Meeting
Minutes - August 6, 2003
Page 14
REGULAR ANDOVER CITY COUNCIL MEETING MINUTES -AUGUST 6,2003
TABLE OF CONTENTS
PLEDGE OF ALLEGIENCE .....................................................................................................1
RESIDENT FORUM..................................................................................................................1
AGENDA APPROV AL .............................................................................................................1
APPROVAL OF MINUTES.......................................................................................................1
CONSENT ITEMS
Approve Payment of Claims .................................................................................................2
Resolution R142-03 approving Plans & Specs/99-14/Round Lake Boulevard NW ............2
Resolution R143-03 approving No Parking Resolution/99-l4/Round Lake Boulevard NW 2
Resolution R144-03 approving No Parking Resolution/99-14/143'd Avenue NW ..............2
Resolution R145-03 accepting Petition/94-6/1459 - 146th Avenue NW/SS & WM ..........2
Reduce Letters ofCredit/Developer's Improvements/Aztec Estates....................................2
Reduce Letter ofCredit/Developer's ImprovementslWoodland Estates 4th Addition .........2
Approve Release of Letter of Credit #149/Plans & SpecsJ03-021W00dland Creek Golf
Villas................................................................................................................................2
Approve Reduction of Letter of Credit #0 l-19/Special Assessments/00-401W oodland
Oaks .................................................................................................................................2
Receive Transportation PIan!O 1-18 ......................................................................................2
Resolution R146-03 ordering Plans & SpecsJ03-31ÆVP Systems (Hanson Boulevard &
Bunker Lake Boulevard, Round Lake Boulevard and Bunker Lake Boulevard, CSAH
7 & Bunker Lake Boulevard ...........................................................................................2
CONSIDER W AlVING FEESITOURNAMENTINORTH SUBURBAN MUTUAL AID
Motion to accept ...................................................................................................................2
CONSIDER REQUEST TO EXTEND LEASE ON CITY PROPERTY LOCATED AT
4517 I 59TH AVENUENW
Motion to lease for two years.................................................................................................3
Motion to lease for one year ..................................................................................................4
RECONSIDER ORDINANCE AMENDMENT/ORDINANCE 10 SECTION 9.06
BUlLDABILITY
Motion to move item to a worksession..................................................................................4
CONSIDER THE FINAL RURAL RESERVE SELECTION FOR AREA NORTH OF
ST
161 A VENUE.....................................................................................................................6
PUBLIC HEARlNGN ACA TION OF RlGHT-OF- W A Y/17680 ARROWHEAD STREET NW
Motion to open the public hearing.........................................................................................7
Motion to close the public hearing ........................................................................................8
Motion to approve..................................................................................................................8
ACKNOWLEDGE SKETCH PLAN/BUNKER LAKE VILLAGEIl39 TIl LANElHANSON
BOULEVARD NW ...............................................................................................................8
CONSIDER REQUEST FROM WOODLAND DEVELOPMENT ON LAND SWAP ...........9
AWARD BID/03-1 (PRAIRIE KNOLL PARK) & 02-30 (ANDOVER BOULEVARD
TRAIL (SUPPLEMENTAL)
Resolution 147-03 to reject bids; Resolution R148-03 to obtain quotes /Andover Trail......ll
Regular Andover City Council Meeting
Minutes - August 6, 2003
Page 15
Regular Andover City Council Meeting Minutes - XX; 2003
Table of Contents
Page ii
Motion to allow staff to obtain quotes........................................................................................l2
ORDER & APPROVE PLANS & SPECS/03-1/PRAIRlE KNOLL P ARKI1RR1GA nON &
WELL ....................................................................................................................................13
MA YORlCOUNCIL INPUT
National Night Out ................................................................................................................13
Street Lights in Red Oaks ......................................................................................................13
Weeds in Median on Bunker Lake Boulevard.......................................................................13
Ordinance...............................................................................................................................13
County Officials Meeting ......................................................................................................13
Lighting at Terrace Park ........................................................................................................13
Property Tax Refund..............................................................................................................14
Northeast Minneapolis Speed Signs ......................................................................................14
ADJOURNMENT ......................................................................................................................14
C I T Y o F
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
REGULAR ANDOVER CITY COUNCIL MEETING - AUGUST 6, 2003
MINUTES
The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike
Gamache, August 6, 20037:04 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW,
Andover, Minnesota.
Councilmembers present: Don Jacobson, Ken Orttel, Julie Trude
CounciImember absent: Mike Knight
Also present: City Attorney, William Hawkins
City Engineer, Dave Berkowitz
Fire Chief, Dan Winkel
City Finance Director, Jim Dickinson
Community Development Director, Will Neumeister
City Administrator, John Erar
Others
PLEDGE OF ALLEGIANCE
RESIDENT FORUM
No one wished to speak to the Council.
AGENDA APPROVAL
Remove from Consent Items for discussion Items 7, (Consider Waiving FeesITournamentINorth
Suburban Mutual Aid).
Motion by Jacobson, Seconded by Trude, to approve the Agenda as amended above. Motion carried
nn;:¡n;mously.
APPROVAL OF MINUTES
July 15, 2003, Regular Meeting: Correct as amended.
Councilmember Jacobson stated under the section ofBuildability, the Motion lists it as they passed
the amendment as presented by staff which is not true; it was amended from what staff presented to
the Council.
. -
Regular Andover City Council Meeting
Minutes - August 6, 2003
Page 2
Motion by Jacobson, Seconded by Trude, approval of Minutes as indicated above. Motion carried
unanimously.
CONSENT ITEMS
Item 2 Approval of Claims
Item 3 Approve Plans & Specs/99-14/Round Lake Boulevard NW (See Resolution R142-
03)
Item 4 Approve No Parking Resolution/99-14/Round Lake Boulevard NW (See Resolution
R143-03)
Item 5 Approve No Parking Resolution/99-14/143'd Avenue NW (See ResolutionRI44-03)
Item 6 Accept Petition/94-6/1459 - I 46th Avenue NW/SS & WM (See Resolution RI45-03)
Item 8 Reduce Letters of CreditJDeveloper' s Improvementsl Aztec Estates
Item 9 Reduce Letter of CreditJDeveloper' s ImprovementslW oodland Estates 4th Addition
Item 10 Approve Release of Letter of Credit # 149/Plans & Specsl03-021W oodland Creek
Golf Villas
Item 11 Approve Reduction of Letter of Credit #0 1-19/Special AssessmentslOO-40/
Woodland Oaks
Item 12 Receive Transportation PlaniOI-18
Item 13 Order Plans & Specsl03-31ÆVP Systems (Hanson Boulevard & Bunker Lake
Boulevard, Round Lake Boulevard & Bunker Lake Boulevard, CSAH 7 & Bunker
Lake Boulevard (See Resolution R146-03)
Motion by Trude, Seconded by Jacobson, approval of the Consent Agenda as read. Motion carried
unanimously.
CONSIDER WAIVING FEESnOURNAMENTINORTH SUBURBAN MUTUAL AID
Councilmember Jacobson stated the reason he had this moved was because at a meeting in the
past, they had a youth group requesting the fees be waived and the Council said no based upon
the opinion that they cannot do this because they need to treat everyone equally and if they would
waive the fees for them, they would need to waive them for everyone. He thought this would be
the same situation and he asked City Attorney Hawkins what his recommendation was.
City Attorney Hawkins stated there are a couple of things involved. It is the city's Organization
so they are taking out of one pocket and putting into another. They did this last year and the City
does receive a benefit from the Fire Department.
Councilmember Jacobson asked if this is the criteria. City Attorney Hawkins stated he thought
those things would allow them to distinguish this one from any other non-profit that may come
in. Councilmember Jacobson asked if it was his legal opinion that the City can do this and not be
Regular Andover City Council Meeting
Minutes - August 6, 2003
Page 3
discriminatory, he would agree to do this. City Attorney Hawkins stated for the reasons he
indicated, this would not be discriminatory.
Motion by Jacobson, Seconded by Orttel, to Accept the Request to Waive
FeesffournamentINorth Suburban Mutual Aid. Motion carried unanimously.
CONSIDER REQUEST TO EXTEND LEASE ON CITY PROPERTY LOCATEDAT 451715911i
A VENUE NW
Community Development Director Neumeister explained the Council is asked to consider the
request of Mark & Patricia Monroe to lease city property located at 4517 I 59th Avenue NW. This
was property that Council previously discussed (April 16, 2002) and it was decided to lease the
property for one year to the property owner who adjoins the property in question.
Councilmember Trude asked if they have any restrictions on the use of the property if they leased it.
Mr. Monroe stated they do have restrictions. Councilmember Trude stated she saw a truck leaving
the property with wood last fall and she wondered ifit was dead trees or ifit was being logged and if
it was excessive. Mr. Monroe stated the trees were being removed from his property.
Mayor Gamache asked if the property was wooded into his property. Mr. Monroe stated it was.
Councilmember Trude asked how much tree removal they were planning on doing. Mr. Monroe
stated they planned on removing only the dead trees.
Councilmember Jacobson stated one of the reasons they leased this property to Mr. Monroe was to
keep the property cleaned up.
Mayor Gamache asked why the City was keeping this property. Mr. Neumeister stated there was
discussion that they could not sell the property because it was acquired through tax forfeiture.
Motion by Jacobson, Seconded by Orttel, to lease the property at 4517 I 59th Avenue NW for a term
of two years based upon the arrangement they already have and the lease amount be two dollars.
Councilmember Orttel asked if they would be allowed to contract this for two years because they
would be committing a future Council. Councilmember Jacobson stated they have done this with
other contracts for longer than a two year period.
City Attorney Hawkins stated there is no specific yearly limit but they cannot enter a contract that is
of a long duration that would bind Councils. He did not think there would be a problem with a two-
year lease. He stated there is no legal prohibition of going two years instead of one.
Councilmember Jacobson stated if there would be a problem with two years, he would change it to
one year to satisfy the vote.
. _. ,
Regular Andover City Council Meeting
Minutes - August 6, 2003
Page 4
Councilmember Jacobson changed the time from two years to one year.
Motion by Jacobson, Seconded by Orttel, to lease the property at 4517 I 59th Avenue NW for a term
of one year based upon the arrangement they already have and the lease amount be one dollar.
Motion carried unanimously.
RECONSIDER ORDINANCE AMENDMENT/ORDINANCE 10 SECTION 9.06
BUILDABILlTY
Community Development Director Neumeister explained the Council is asked to review the
implications of limiting the application of Ordinance 10, Section 9 .06(A2.) to rural lots that are 2.5
acres or larger and to determine how to proceed.
Mr. Neumeister stated the purpose of this amendment is to preserve more of the natural character of
rural areas and to allow more potential home sites without affecting the minimum lot size of 2.5
acres or septic system requirements.
Mr. Neumeister explained the minimum lot size for all new lots in the rural area is 2.5 acres. The
ordinance amendment does not allow new rural lots to be created with less than 2.5 acres. However,
there are several existing vacant lots of record that were created prior to the establishment of
Ordinance 10, Section 9.06(A.2) in the rural area that are less than 2.5 acres in size. Some of these
lots were inherited from the City of Ramsey, some were created during the days of Grow Township
and some have been created since that time.
Ordinance 10, Section 9.06(A.2) provides the requirements for vertical separation from the water
table for all lots without access to city sewer and water. If the application of this section is limited to
lots that are 2.5 acres or larger, there will need to be a new section of ordinance created to address
smaller rural lots or the current section will need to be modified to address both types of rural lots.
Otherwise, there will be no buildability requirements for rural lots with less than 2.5 acres.
One approach would be to provide tiered buildability requirements based on the lot size. Lots greater
than 2.5 acres would have a buildable area requirement ofJ,600 square feet. Lots less than 2.5 acres
in size would retain the 22,500 square foot buildable area requirement.
Staff believes this approach is contrary to the intent of the stated purpose of the ordinance
amendment. Custom grading becomes even more important when there is less property to work
with.
The issue is not whether the ordinance amendment will create new lots that are less than 2.5 acres in
size. There are already a limited number of vacant rural residential lots that are smaller than 2.5
acres in size. Reasonable use of these properties would allow construction of a single family home.
Regular Andover City Council Meeting
Minutes - August 6, 2003
Page 5
If these lots are not allowed to be built upon they may become "economically idle" and could
constitute a regulatory taking.
In most of these situations, the 22,500 square foot buildable area requirement is what has prevented
homes from being constructed. The City has a history of approving variances to the 22,500 square
foot buildable area requirement when it has been demonstrated that the lot could not otherwise be
built upon. The ordinance amendment is also intended to improve and formalize this long-standing
practice.
Councilmember Trude stated there was some concern with members of the audience at that meeting
and she would like notice of any meetings regarding this to be given.
Councilmember Trude asked how small the lots were that it could potentially apply to. Mr.
Neumeister stated there were lots that were about fifteen in number that are under two and a half
acres that are existing lots in the R-2 and R-3 Zoning Districts in the rural area of the City.
Councilmember Trude stated she would want more information because she is a little concerned
about them having some swamp land type housing.
Councilmember Jacobson stated there are some problems with the proposed Ordinance they have
and it needs to be looked at.
Councilmember Orttel stated it is safe to assume what they are doing is affecting the serviceability of
an onsite septic system; it only has to do with the outline of the pad of the house. Mr. Neumeister
stated that was correct.
.
Councilmember Orttel stated his understanding was this would not affect new lots, only lots that
already exist. Mr. Neumeister stated this was correct.
Motion by Jacobson, Seconded by Trude, to move this item to a worksession.
Mr. ?? stated he is the landowner of the property the person was talking about at the other meeting
and he would like to say that the land is buildable regardless if the Ordinance is changed or amended
but for his property, it would make a much nicer community with a cul-de-sac and it would go along
with the adjoining property which was all part of the original plat accepted years ago.
Councilmember Orttel stated he should come to the worksession and show the Council the
information on maps because they are interested to find out how this would impact the community.
Mayor Gamache asked if Mr. Neumeister was given enough information regarding this. Mr.
Neumeister explained as he understood it, the Council would be willing to consider for existing lots
of record as long as they meet the buildability requirement of3600 square feet, have the two septic
site locations and their existing lots of record, that may be!ow two and a half acres in size.
Regular Andover City Council Meeting
Minutes - August 6, 2003
Page 6
Councilmember Trude stated she would like more information before she moved to that. She
wondered if the Planning Commission would have strong feeling on this. Mayor Gamache stated if
they made any changes at the worksession, the Council would probably hand it back to them at that
point.
Motion carried unanimously.
Councilmember Trude suggested whatever information the Council gets, the Planning Commission
should probably get also.
CONSIDER THE FINAL RURAL RESERVE SELECTION FOR AREAS NORTH OF 161sT
A VENUE
Community Development Director Neumeister explained the City held an open house on July 22,
2003 to determine who was interested in having City utility services extended to their land (north of
16151 Avenue). There were six property owners present to express their opinion on having City
utilities extended to their property at some point in the future.
Mr. Neumeister explained there are only 185 units of available sewer capacity and in meetings on the
Rural Reserve staff has portrayed this as 88 acres of land that would be able to be served with
sanitary sewer north of 16151 A venue. These numbers are based on the sanitary sewer analysis that
WSB Associates performed last fall. The existing pipes that would need to be extended from Vale
and Crane Streets have only limited capacity as wen as limited depth. The amount ofland that could
potentially be served with sewer using lift stations is greater than that which can be served by
gravity. It would be safe to say that to achieve the maximum use of the projected sewer capacity for
the area north of 16151 A venue, there win be at least one lift station needed. Considering the cost of a
lift station, it would be advisable to only build one lift station.
Councilmember Trude stated there appears to be very limited access to this location. She wondered
if it connected to any development to the north. Mr. Neumeister stated by the trail there is an
easement and the developer proposed an access there.
Councilmember Orttel asked if all the properties to the west of Hanson win require a lift. Mr.
Neumeister showed a map showing which area could be served by gravity and by lift stations. Mr.
Neumeister stated half of the development would require a lift station.
Councilmember Trude asked how much land Mr. Emmerich owns. Mr. Neumeister showed the area
on the map.
Mr. Neumeister recapped what went on at the open house with the Council to the best of his
recollection.
Discussion ensued in regard to the costs for a lift station and how many there should be.
. _..
Regular Andover City Council Meeting
Minutes - August 6, 2003
Page 7
Mayor Gamache stated they should sit down with the land owners to discuss the costs and if they are
interested. They would at least know if there is some interest. He thought White Tail would get
more because they have more property in the area where they do not need the lift station.
Councilmember Trude stated she did not like the density by the railroad tracks; it seemed too high.
Council consensus was to meet with the landowners and bring additional information obtained to the
next City Council meeting for further review.
PUBLIC HEARING/VACATION OF RIGHT-OF-WAYI17680 ARROWHEAD STREET NW
Community Development Director Neumeister stated the applicant has requested that a portion of
the right·of-way at the intersection of Arrowhead Street NW and I 77th Avenue NW be vacated.
Mr. Neumeister explained this item was tabled by the City Council on June 17,2003 to allow the
Planning Commission to discuss amending the Buildability Requirements of Ordinance 10. The
Council is requested to consider the Vacation of Right-of-Way on 177th Avenue and Arrowhead
Street with or without approval of the Holthus lot split.
Arrowhead Street was originally platted to include a temporary cul-de-sac, terminating at 177th
Avenue NW. With the addition of the Hawk Ridge development in 1987, Arrowhead has been
continued as a through street. As a result, the additional right-of-way for the cul·de-sac is no longer
needed. The area to be vacated is that portion of the cul-de-sac, which no longer exists.
The Engineering Department has reviewed this request and has determined that vacating the excess
right-of-way will not interfere with public utilities. Connexus Energy and CenterPoint Energy have
confirmed that this request will not interfere with their private utilities.
Councilmember Trude asked if there were any neighbors that had concerns. There was no one at the
meeting for this case who had concerns.
Motion by Jacobson, Seconded by Orttel, to open the public hearing at 8:01 p.m. Motion carried
unanimously.
No one wished to address the City Council.
Motion by Ortte!, Seconded by Jacobson to close the public hearing at 8:02 p.m. Motion carried
unanimously.
Motion by Jacobson, Seconded by Trude, to approve the vacation of right-of-way at 17680
Arrowhead Street NW. Motion carried unanimously.
Regular Andover City Council Meeting
Minutes - August 6, 2003
Page 8
ACKNOWLEDGE SKETCH PLANIBUNKER LAKE VILLAGE/139TH LANE/HANSON
BOULEVARD NW
Community Deve!opment Director Neumeister explained the City Council is asked to review a
sketch plan for "Bunker Lake Village", an urban residential development containing 41 single family
lots on two properties located at the northeast and southwest Corner of Hanson Boulevard and 139th
Lane NW. The proposed development would require planned unit development review to provide
alternative development standards.
CounciImember Trude asked if the residents at the Planning Commission meeting understood the
history of the site where the City had done the land use study and rezoned it from the gas
station/convenience store to the residential housing. Mr. Berkowitz stated staff did not formally go
through that but there were residents that did speak at the meeting that addressed that they were
happy to see that this type of development was going through rather than the type of development
that was proposed in the past. He stated one other positive feedback was the future traffic signal
proposed at 139th Lane.
Mr. Dean Hanson of Hanson Builders made a presentation to the Council.
Councilmember Trude asked if they will have a trail easement on Hanson Boulevard. Mr.
Neumeister stated he believed they already exists. Councilmember Trude wanted to make sure they
did not lose this. She would like to keep the curved street and thinks it enhances the development.
She wanted to bring the park to the attention of the developer when making his landscaping plans.
She thought the plans looked attractive.
Councilmember Jacobson explained on the south end, 138tb Lane according to the transportation
plan, the access will be closed, so what would happen to that section of I 38th Lane from Eagle Street
to Hanson. Mr. Berkowitz stated they could cul-de-sac that or they could tie it into Eagle Street but
it was something they would need to look at when it closes. Councilmember Trude thought the
street would become a right-in, right-out and would not close completely. Mr. Berkowitz stated it
would be completely closed.
Councilmember Jacobson stated on block four, on the south end, there is a pond to be relocated and
he thinks the engineers will need to look into this. He also asked on block four, on the part facing
the existing homes, what the screening would be. Mr. Hanson explained the screening from existing
homes will be done with berms and a lot of tree planting.
Councilmember Jacobson stated he has a concern with the homes backing onto Hanson Boulevard
with the screening and he would like to know how this will be handled. On Block four, lots one and
two are very short in depth and he did not know how this would be handled because it would require
a large variance.
Councilmember Jacobson stated north of 139th, block one, lot one, it is listed as a proposed pond.
. .
Regular Andover City Council Meeting
Minutes - August 6, 2003
Page 9
He asked if the discharge will go into the existing ponds to the east. He wondered how they will get
it over to the ponds. Mr. Berkowitz stated there is a larger regional pond in the area that it will
discharge to and through that the hydrology calculations would need to be evaluated.
Councilmember Jacobson asked who owns the property now. Mr. Hanson stated they are under
contract on the two parcels with a time deadline. He will be submitting a preliminary plat.
Councilmember Jacobson asked if Hanson Boulevard will need to be expanded when they go to
more lanes and will they be requesting more right-of-way. Mr. Berkowitz stated the County has all
of the right-of-way they need. Councilmember Jacobson stated they will need to show a trail on the
plans.
Councilmember Jacobson stated to the north, on the PCA agreement from the landfill, they cannot
build anything within five hundred feet unless they have monitoring equipment. He wondered if the
north end fit into the five hundred foot setback. Mr. Neumeister explained that within two hundred
feet, they are not allowed to build anything but between two hundred and five hundred feet, they
have special requirements the PCA put on the land to monitor it. Councilrnember Jacobson asked if
the north end of the property was within the five hundred feet and if it was, how far. Mr. Neumeister
stated it was and he did not know offhand. Mr. Hanson stated they have been in contact with the
PCA regarding monitoring.
Councilmember Jacobson stated there were some questions about stacking distance on 140th for
getting in and out and he did not think there would be a problem with this. He stated if they made a
cul-de-sac on Eagle Street, there would be more inconvenience for the residents and they would need
to travel throughout the entire development to get out.
CONSIDER REQUEST FROM WOODLAND DEVELOPMENT ON LAND SWAP
Community Development Director Neumeister explained the developer has asked that the Council
discuss and provide comment on an issue that has surfaced in the early stages of the review process
regarding the forty-acre land swap. That issue being the need for a second access into the area.
The staff has indicated that this will be a recommendation and the developer has requested the
Council to review and determine if this will be mandatory before any further analysis or work on the
potential subdivision will be authorized by them. They have stated that they do not own the land, nor
is the property owner willing to sell them the land that is needed to allow for the second access to be
created.
This was previously discussed by Council on May 6, 2003. Council recommended that the developer
provide $2,500 escrow to allow the staff to begin the study of the sewer capacity and other issues.
The purpose of the study would be to establish whether this parcel can be developed and swapped for
another forty acre tract owned by Ken Slyzuk.
Regular Andover City Council Meeting
Minutes - August 6, 2003
Page 10
Mayor Gamache asked if the road in question would go west up to the second road. Mr. Berkowitz
stated that was correct. Mayor Gamache asked what is below the proposed roadway. Mr.
Neumeister stated it is open land that Mr. Slyzuk is farming. Mr. Westlund stated they do have a
proposal that would reach an agreement and e!iminate the entire trail system and meet the conditions
that the Andover Review Committee is looking at. He showed a new plan for the area to the
Council.
Councilmember Jacobson stated he thought they needed to have a master plan to determine where
the roads should go instead of forty-acres at a time because this creates roads that do not match up
and creates more cul-de-sacs.
Discussion continued in regard to an overall master plan for the City and if a second access would be
achievable into the development.
Mayor Gamache stated the best plan is to send the developer's new plan to ARC for review. Mr.
Westlund stated he needed to know if the current proposal would be accepted by the City Council.
Mayor Gamache stated he saw this as the only way to develop the property and he would like ARC
to look at his newest proposal for the development. Councilmember Jacobson stated he really thinks
they need to look at the bigger picture because otherwise they will continue to have cul-de-sacs
because the road alignments will not work and that is not safe for emergencies.
Discussion continued regarding road development in the area.
Council Consensus was to have staff proceed and find out how this would work and to bring the
information back to the Council.
The Meeting recessed at 9:47 p.m.
The Meeting reconvened at 9:52 p.m.
AWARD BID103-1 (PRAIRIE KNOLL PARK) & 02-30 (ANDOVER BOULEVARD TRAIL)
(SUPPLEMENTAL)
City Engineer Berkowitz explained the project for Prairie Knoll Park was bid on Monday, August 4,
2003. Due to the requested changes from the Park and Rec. Commission to enlarge the size of the
fields, expand the parking areas, construct a hockey rink and move the sliding hill, it became
necessary to include storm sewer as part of this project. The budget available to construct phase I,
the grading portion, was $163,250 and at this point, out of the $163,250 there were dollars
designated to go towards the construction of a football building. $50,000 would come out of the
$163,250. He explained the storm sewer was to be constructed in phase 111, but due to the changes,
the storm sewer had to be included in the first phase. He stated that after reviewing the bids, City
staff explored the option of only doing certain items to stay within the budget but after exploring this
Regular Andover City Council Meeting
Minutes - August 6, 2003
Page 11
option, City staff recommends rejecting the bids and reevaluating the park improvements with the
Park Commission over the next few weeks. Staff also recommends bidding the project early in 2004
to begin building in early spring.
Councilmember Trude stated the equipment for this has also been pulled out of the park so there is
not anything at the park.
Councilmember Orttel stated he was curious how all the changes took place. Mr. Berkowitz stated
this came to light a few weeks ago that they were substantially over budget. He stated they did find
in the management report that there was anticipation that they may have a problem with the budget
as they get into the bid. He stated the grading was going to be done at this point so with all the
improvements, they planned for future projects and so they had to refigure the grading on this. He
stated the quantity moved onsite was 25 yards.
Mayor Gamache asked if the $163,250 was what they originally had in the budget and he wondered
why they did not just grade the fields and leave the rest of the park until later. Mr. Dickinson stated
he asked that question and for the overall cost of the park, it makes sense to do all the grading at
once. Mr. Berkowitz stated they would bring this back to the Park Commission and see what could
be done to get the project started in early spring. He stated they did meet with the Football
Association and North Metro Soccer Association and they agreed that it would take a while for this
to happen.
Mr. Erar stated the Football and Soccer Associations have been very involved in providing
suggestions to the Park Commission and the level of involvement from the Associations and
residents have been substantial. He thought both representatives of the associations were aware of
the situation.
Councilmember Trude stated that maybe the Council should handle this item from this point
forward.
Council discussed with staff the cost to update the park and how the Council is concerned about the
resident reaction.
Motion by Jacobson, Seconded by Orttel, to reject the bids on 03-01, Prairie Knoll Park & 02-30,
Andover Boulevard Trail. (Resolution RI47-03)
Councilmember Trude stated she has gotten a lot of phone calls from residents asking why the trail
has not been built. Mr. Berkowitz stated as part of the action, he is requesting the Council authorize
staff to obtain quotes on the construction of the trail adjacent to Andover Boulevard and then allow
them to move forward with the project if the bids are acceptable to the City Engineer.
Motion carried unanimously.
Motion by Orttel, Seconded by Jacobson, to allow staff to go out for quotes for the construction of
Regular Andover City Council Meeting
Minutes - August 6, 2003
Page 12
the trail adjacent to Andover Boulevard and to allow staff to move forward with the project if the
bids are acceptable to the City Engineer. Motion carried unanimously. (Resolution RI48-03)
Councilmember Trude stated she would like to see the Staff brainstorm what they could do to meet
the needs and then make a recommendation for the Park Commission because she did not want to go
back to the beginning. She stated they need to get some football fields in and light the soccer fields
for this fall.
ORDER & APPROVE PLANS & SPECS/03-I/PRAIRIE KNOLL PARK/IRRIGATION &
WELL
City Engineer Berkowitz explained this item is in regard to ordering and approving plans and
specifications and ordering advertisement for bids for Prairie Knoll Park, Project 03-1 for
irrigation and new well.
City Engineer Berkowitz stated the project is to order plans and specifications. He would
recommend bringing this item back once modifications are made.
MAYOR/COUNCIL INPUT
(National Night Out) - Mayor Gamache stated August 5, 2003 was National Night Out and they
enjoyed the evening. They had some great hosts and hostesses. Councilmember Trude stated she
thought some of the effort people have done as volunteers is amazing because they have to notifY the
neighbors and some neighborhoods just started neighborhood watches and they got to know their
neighbors. Fire Chief Winkel stated he thought the role Laura Landes did in this was wonderful and
he thought the Council should commend her for this. They had twenty-five stops to make.
Councilmember Orttel stated he was told there were thirty scheduled events in Anoka County and
twenty-two were in Andover. Mayor Gamache stated last year they had ten to twelve parties and the
year before six, so Ms. Landes did a terrific job.
(Street Lights in Red Oaks) - Councilmember Jacobson asked when the street lights in Red Oaks
would be going in. Mr. Berkowitz stated he was not sure about this but would check into it and get
back to them.
(Weeds in median on Bunlœr Lalœ Boulevard) - Councilmember Jacobson stated there were a lot of
weeds in the median and he thought someone should tell the County they need to spray and clean the
weeds out.
(Ordinance) - Councilmember Jacobson stated they have an Ordinance now regarding three or more
unrelated people living in a house and he is not sure if this is the city's Ordinance or a State
Ordinance. There is a problem house and he asked Mr. Erar to check into this and [md out what
could be done.
.. . - . .
Regular Andover City Council Meeting
Minutes - August 6, 2003
Page 13
(County Officials Meeting) - Councilmember Trude stated on Tuesday, August 12, 2003 they have
the opportunity to meet with the County Officials at Ham Lake City Hall. Mr. Erar stated they
changed the meeting to August 26,2003.
(Lighting at Terrace Park) - Councilmember Trude stated at the gathering last night, residents
wondered why they did not get a light at the north end of the parking lot so they need to check with
Mr. Haas regarding that because that area does need a light for safety.
(Property Tax Refund) - Councilmember Trude stated there is a property tax refund that is available
to almost every resident for the increase in property taxes due to the levy imposed and anyone can get
the forms at the Library and online.
(Northeast Minneapolis Speed Signs) - Mayor Gamache stated he brought this up a couple of
meetings ago regarding the speed signs in North East Minneapolis and he thought they should
consider looking into how to print them up and find out if there would have to be an Ordinance
change to accommodate the signs. They could either rent or sell the signs to residents.
Motion by Jacobson, Seconded by Ortte!, to adjourn. Motion carried unanimously. The meeting
adjourned at 10:30 p.m.
Respectfully submitted,
Susan Osbeck, Recording Secretary