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HomeMy WebLinkAboutCC September 16, 2003 c..&V\..L.d=. C<-/.JJ . ~NDbVË~ ~ J D-,-03 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular City Council Meeting - Tuesday, September 16, 2003 Call to Order - Following EDA meeting scheduled at 6:00 pm Pledge of Allegiance Resident Forum a. Citizen Concernffraffic Enforcement - Sheriff Agenda Approval 1. Approval of Minutes (8/25/03 Council Workshop; 9/2/03 Regular Meeting) Consent Items 2. Approve Payment of Claims - Finance 3. Release Letter of Credit & Plat Escrows/Developer's Improvements/Devonshire Estates - Engineering 4. Approve Plans & Specs/Authorize Quotes/03-I/Prairie Knoll Park/Well Construction -Engineering 5. Award Bid/03-5/City View Fann (Supplemental) - Engineering 6. Approve ReductionlLetter of Credit/Special Assessments/OO-37Townhomes of Woodland Creek- Finance 7. Approve ReductionlLetter of Credit/Special Assessments/OO-40Woodland Oaks - Finance 8. Approve ReductionlLetter of Credit/Special Assessments/02-4 7/Foxburgh Crossing - Finance 9. Approve ReductionlLetter of Credit/Special Asssessments/99-36/Sunridge - Finance 10. Approve Assessment Abatement/Beberg Landscaping - Clerk II. Acknowledge Resignation/Building Department - Administration 12. Approve Proposed 2004Quad Cities Cable Commission Budget - Administration Discussion Items 13. Receive Anoka County Sheriffs Department Monthly Report - Sheriff 14. Consider Emmerich-Peterson Sketch Plan/1374 - 161" Avenue (Continued from 9-2-03) - Engineering Staff Item 15. Schedule City Council W orkshop/Miscellaneous Business Items - Administration 16. Schedule City Council Tour/Fire Station - Fire 17. Acknowledge ISO Fire Protection Classification - Fire Mayor/Council Input Adjournment Regular Andover City Council Meeting Minutes - September 16, 2003 Page 13 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - SEPTEMBER 16, 2003 TABLE OF CONTENTS PLEDGE OF ALLEGIENCE .....................................................................................................1 RESIDENT FORUM Citizen ConcemlTraffic Enforcement ......................,............................................................1 AGENDA APPROV AL ............,...................................,............................................................2 APPROVAL OF MINUTES.......................................................................................................2 CONSENT ITEMS Approve Payment of Claims.................................................................................................2 Release Letter of Credit & Plat EscrowsJDeveloper's ImprovementslDevonshire Estates..2 Resolution R162-03 approving Plans & Specs! Authorize Quotes!03-1 /Prairie Knoll Park/W ell Construction ...................................................................................................2 Approve Reduction/Letter of Credit/Special Assessments/00-37/Townhomes of Woodland Creek ..............................................................................................................3 Approve ReductionlLetter of Credit/Special Assessmentsl00-40 Woodland Oaks .............3 Approve ReductionlLetter of Credit/Special Assessmentsl02-47/Foxburgh Crossing ........3 Resolution Rl63-03approving Assessment Abatement/Beberg Landscaping......................3 Acknowledge Resignation/Building Department .................................................................3 AWARD BID/03-5/CITY VIEW FARM Motion to continue........................ ...................... ........ .............. .......................... ...................3 APPROVE REDUCTION/LETTER OF CREDIT/SPECIAL ASSESSMENTS/99-36/ SUNRIDGE Motion to table.......................................................................................................................4 APPROVE PROPOSED 2004 QUAD CITIES CABLE COMMISSION BUDGET Motion to approve........................................·:.........................................................................5 RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTIIL Y REPORT Received ................................................................................................................................5 CONSIDER EMMERICH-PETERSON SKETCH PLAN/1374 - 161 ST AVENUE (CONTINUED FROM 9-2-03 .)........................................................................................,....6 CLOCKTOWER COMMONS ...................................................................................................9 SCHEDULE CITY COUNCIL WORKSHOPIMISCELLANEOUS BUSINESS ITEMS ........10 SCHEDULE CITY COUNCIL TOUR/FIRE STATION ...........................................................11 ACKNOWLEDGE ISO FIRE PROTECTION CLASSIFICA TION..........................................ll MA YORlCOUNCIL INPUT Round Lake Boulevard Reconstruction .................................................................................12 Water Park .............................................................................................................................12 ADJOURNMENT ......................................................................................................................13 - . C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US REGULAR ANDOVER CITY COUNCIL MEETING - SEPTEMBER 16, 2003 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Acting Mayor Ken Orttel, September 16, 20037:05 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, MinnesotL Councilmembers present: Don Jacobson, Mike Knight, Julie Trude Councilmember absent: Mayor Mike Gamache Also present: City Attorney, William Hawkins Fire Chief, Dan Winkel City Engineer, Dave Berkowitz City Finance Director, Jim Dickinson Community Development Director, Will Neumeister City Administrator, John Erar Others PLEDGE OF ALLEGIANCE RESIDENT FORUM Citizen Concem/Traffic Enforcement - Staff received a citizen complaint regarding traffic violations occurring in the recent construction zone located at County Road 7 and 157th Avenue. The construction has since beencompleied. The Anoka County Sheriff's Office detailed patrol deputies to perform extra patrol, write violator citations and provide traffic control through the wne during peak traffic movement hours. Several citations were issued. Lyle Bradley stated he thought the County did an excellent job on the road but his concern was the speeders while construction was underway and nothing was done about it. It appeared to him with the number of people in the area now the road speed limit should be reduced. Lieutenant Wells stated the speed limit is out of the scope of the sheriff's department but what the County Highway Department could do is post signs for speed limits during construction. He guessed the County Road would remain 55 mph. Acting Mayor Orttel assumed all of the speed limits are posted on a warrant system and he thought there was a study done on that road so he thought the speed limit would stay at 55 mph because it is wider and safer to drive on. Regular Andover City Council Meeting Minutes - September 16, 2003 Page 2 AGENDA APPROVAL Add Item 14a, (Clocktower Commons). Remove from ConsentItems for discussion Items 5, (Award Bid/03-5/City View Farm); and Item 12 (Approve Proposed 2004 Quad Cities Cable Commission Budget). Motion by Jacobson, Seconded by Trude, to approve the Agenda as amended above. Motion carried unanimously. APPRO V AI OF MINUTES August 25, 2003, Council Workshop Meeting: Correct as written. September 2, 2003, Regular Meeting: Correct as amended. Councilmember Trude stated she wanted to change some items on the September 2,2003 minutes. On page 8, the second paragraph was misstated about the Park Commission and what their recommendation was. She asked that the sentence be corrected regarding the placement of the park. The sentence should read"... the Park Commission stated both times in their meetings that they did not want the park in the Hortflem southern area of the development." Councilmember Trude stated on page nine, the sixth paragraph down, the sentence should read "...there are many preseheols preschoolers and she asked..." She also stated on page 10, second paragraph, the sentence should read "...move 159th Lane up two lJleeks lots...", on page 13, first paragraph, the sentence should also include"... Council to change the wording in item five based on Council discussion to say,..", and on page 16, under Council Workshop, Councilmember Knight stated he would not be available for the meeting on the last Monday and it should state "the last Tuesdav". Councilmember Jacobson stated he had one change on the Woodland Swap, there was discussion . regarding that it was a consensus of the Council that it was ok to proceed and he wanted it noted that he was not particularly in favor of doing this. Motion by Trude, Seconded by Jacobson, approval of Minutes as indicated above. Motion carried unanimously. CONSENT ITEMS Item 2 Approval of Claims Item 3 Release Letter of Credit & Plat Escrows/Developer's ImprovementsJDevonshire Estates Item 4 Approve Plans & Specs! Authorize Quotes!03-1/Prairie Knoll Park/W ell Construction (See Resolution RI62-03) Regular Andover City Council Meeting Minutes - September 16, 2003 Page 3 Item 6 Approve ReductionlLetter of Credit/Special Assessments!00-37/Townhomes of Woodland Creek Item 7 Approve ReductionlLetter of Credit/Special AssessmentslOO-40IW oodland Oaks Item 8 Approve ReductionlLetter of Credit/Special Assessmentsl02-47/Foxburgh Crossing Item 10 Approve Assessment Abatement/Beberg Landscaping (See Resolution RI63-03) Item 11 Acknowledge Resignation/Building Department Motion by Trude, Seconded by Jacobson, approval of the Consent Agenda as read. Motion carried unanimously. A resident from the audience requested Item 9 be moved down for discussion. Councilmember Trude stated she wanted to withdraw her motion and make a new motion moving Item 9 down to discussion. Councilmember Jacobson concurred. Motion by Trude, Seconded by Jacobson, to move Item 9 from the consent items for discussion. Motion carried unanimously. Motion by Trude, Seconded by Jacobson, approval of the Consent Agenda as amended. Motion carried unanimously. AWARD BID/03-5/CITY VIEW FARM This item is in regards to awarding or rejecting the bid for Project 03-5, City View Farm. The developer is in the process of selling the City View Farm development to MJB Builders. Staff had two meetings with Mffi Builders regarding the project. They would like to construct the- project this year. MJB Builders indicated that they are anticipating to close on the property Friday, September 12th. Councilmember Jacobson stated this item was postponed until the October 7 meeting and he wondered if at that time they were going to either approve or deny this. Mr. Berkowitz explained this was correct and if the developer does not meet the contingent items on the plat and does not purchase the property then they would reject the bids on that day. Motion by Jacobson, Seconded by Trude, to continue item five until the October 7, 2003 City Council Meeting. Motion carried unanimously. Regular Andover City Council Meeting Minutes - September 16, 2003 Page 4 APPROVE REDUCTION/LETTER OF CREDITISPECIAL ASSESSMENTS/99- 36/SUNRIDGE City Finance Director Dickinson explained the City was requested by DH Land Company to reduce the letter of credit #2380-0.701 DI for special assessments related to Sunridge, City Project #99-36. The Finance Department has reviewed the request and concurs that the reduction is appropriate. The reduction results in a $33,987.12 decrease to a new balance of$39,012.88. The budget is not impacted by this reduction of letter of credit. Ms. Becky Peters 1929 135th Avenue NW asked that this be tabled in order to give the property owners time to talk to staff because they are having problems getting landscaping done around the development. Mr. Dickinson stated they are still holding funds for the development improvements and also taking steps to assure that the issues they have will get resolved. Councilmember Jacobson asked if this is a separate issue. Mr. Dickinson stated it is. Mr. Jeff Thomas, 1962 135th Avenue homeowner and landowner and builder on lot 17 and 18 in the development. Mr. Ted Smokey, Flamingo Builders, 1889, 1899, 1919 and 1909135th Avenue. Mr. Tom Belting, 1812 135th Avenue stated in reference to the letter of credit that is on record at the City, the amount is less than $5,000. The development and landscaping that is not already in encompasses $35,00.0. Mr. Dickinson stated he was not prepared to quote what was on the letter of credit. Assistant City Engineer Todd Haas stated Mr. Neumeister, Mr. Almgren and he met with Doug Hanson and will need to pull the files to research if there was an escrow collected from him before they were allowed to build. He stated he will meet with Mr. Berkowitz to see what has to be done with that. He believed they already collected $3,000. per lot under the building permit. Councilmember Trude stated she preferred they not act on this until it gets resolved. Councilmember Jacobson stated they cannot use this escrow for anything other than special assessments so this is actually two different issues. City Attorney Hawkins stated the Letter of Credit is posted under a development contract for the payment of special assessments only and they cannot draw on that for any other provisions the developer was supposed to install. He stated they have a separate letter of credit for that and a separate deposit. He explained that if they do delay it they will not have the ability to draw on it for this type of activity. Councilmember Trude asked if they can use this as leverage to get the work done. City Attorney Hawkins stated they have some remedies in the development contract for not completing a project such as financial penalties under the letter of credit, they can withhold building permits on additional lots, and they do have some leverage out there. Mr. Belting stated upon the ref mance, he brought the letter of credit to the City, when the fIrst letter of credit was replaced, the fIrst letter of credit stated what Mr. Hawkins just stated. The - Regular Andover City Council Meeting Minutes - September 16, 2003 Page 5 letter of credit replacement he received had to be brought back to the lender and the word "improvements" had to be added to that new letter of credit and by adding the word improvements, it encompasses landscaping, sewer and water. It does not begin to address the problems at hand. Acting Mayor Orttel stated they need to look at this and they should table this. Motion by Jacobson, Seconded by Trude, to table this item until the next scheduled regular scheduled Council meeting. Motion carried unanimously. APPROVE PROPOSED 2004 QUAD CITIES CABLE COMMISSION BUDGET The City has received a copy of the proposed 2004 Cable Commission Budget for review and consideration. Councilmember Trude stated she reviewed the budget and she had a political comment on one line item. She noticed the Cable Commission set aside $5,000 for lobbying and given the really tight budget they have with their brand new building, that is the same amount as they get as a City for all of their equipment needs in 2004. Councilmember Jacobson explained the reason behind the amount. Councilmember Trude stated she would withdraw her objection based on the explanation given by Councilmember Jacobson. Motion by Knight, Seconded by Jacobson, to approve the proposed 2004 Quad Cities Cable Commission budget. Motion carried unanimously. RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT City Administrator Erar explained there was additional information provided to the Council regarding a typo in the Sheriff's report. He stated the number of burglaries last month should read "u" instead of "-!M". Lieutenant Wells, Anoka County Sheriff's Department, provided an update on law enforcement activities occurring within Andover. Councilmember Trude stated this evening a train blocked three intersections for an extended period of time and traffic was backed up. She stated this created a hazardous situation in the community. Councilmember Knight asked if something happened that made the train stop. Lieutenant Wells stated there was nothing that he was aware of and the only thing the Sheriff's Department could do is . &. , Regular Andover City Council Meeting Minutes - September 16, 2003 Page 6 to calI the railroad to see if there was a problem. Acting Mayor Orttel asked if the Sheriff's Department has any remedies for this. Lieutenant Wells stated there is a reporting process that the Sheriff's office goes through but what usually happens is the tracks are cleared before they get to talk to the official. He stated he would check on this and bring that concern to Burlington Northern. CONSIDER EMMERICH-PETERSON SKETCH PLAN/1374 _161sT A VENUE (CONTINUED FROM 9-2-03) City Engineer Dave Berkowitz explained this item was continued ITom the last City Council meeting to discuss the location and the general size of the park within the area of the Peterson/Lashinski property. Mr. Berkowitz explained the developer has submitted a new layout for the Council. Acting Mayor Orttel asked if the recommendation under the new layout is to move the park to the center of the plat. Park and Recreation Chairman Jim Lindahl explained the intention ITom the beginning was to have the park located in the Central area of the development. He stated they avoided grabbing small parcels ITom each of the four developments in order to make one large central location that would be more usable by a multitude of the units. He stated this way they could possibly have a picnic shelter, a volleyball pit and possibly some other mid-Ievel park amenities versus a small tot lot again. The primary issue is that they felt the park location that has been presented by the developer is not real accessible to other houses. Chairman Lindahl stated it has been their direction to try to get this centrally located to make it usable for more parties. They still would recommend a trail access on the south end of the plat to allow a connect ITom the adjoining neighborhood so it is usable by everyone. It is anticipated to be a local neighborhood park and there will be some bike access for the youth. Acting Mayor Orttel stated the other issue has to deal with 159th and its configuration. Councilmember Trude stated the Park Commission has not seen PIan A. Chairman Lindahl stated they did receive it in the mail. Councilmember Trude asked what they thought about Plan A. Chairman Lindahl stated they may want to look at this further but this is the general area the Park Commission wanted it located at. Councilmember Jacobson asked if the park land was entirely on the particular plat or is it also on the property that is not being developed yet. Mr. Lindahl stated this was correct and the unmarked spaces to the east are Mr. Lashinski' s property and are not platted. He does not know the timing on this. The location of the road and the exact location of the park are not something they are trying to push. Regular Andover City Council Meeting Minutes - September 16, 2003 Page 7 Councilmember Jacobson stated if Mr. Lashinski's property is not developed soon and the road does not get built, there is no access to the park from the east and everything has to go through the west. Mr. Lindahl stated that was correct. The Council looked at two different plans for comparison and discussed them with staff and the Park Commission. Acting Mayor Orttel stated until the development is done, they will need to piecemeal this to connect the streets. Acting Mayor Orttel stated he was satisfied with this because he thought it covered all of the ground that was discussed at the last meeting. Councilmember Jacobson stated under Plan A, they are in essence, platting the Lashinski property for him because there is not much else he can do. He wondered is Mr. Lashinski will still come out with the same number oflots under this configuration compared to the other plan. Mr. Haas stated they should not landlock Mr. Lashinski's property and the developer will need to provide access up to the property line. Councilmember Jacobson wanted to make sure they were not diminishing the ability to access the park. Councilmember Jacobson stated regarding the trail going down to Drake Street, two homeowners stated they would provide access to the land down there. He asked if this was still good. Mr. Berkowitz stated the two residents were at the meeting and they may want to address this issue. Mr. Jeff Cook, 1389 156th stated they would be willing to talk if the park was in the south end but they are not in favor of providing access if it only goes to a neighborhood. He readdressed some of the issues that were brought up previously. They would like to sit down and work it out so traffic is not an issue and the park size is not the issue. Councilmember Trude stated they would need to give up five feet of easement for a trail access. Mr. Haas stated they will need at least fifteen feet from either one homeowner or a combination from both for the trail. Acting Mayor Orttel thought this was going to remain an open item and he thought they should get the trail to that point during the planning process and deal with the details later on. Mr. Haas stated they really want to put the trail in before the new development is put in so the potential homeowners will know there will be a trail. Councilmember Trude stated in Plan A she thought everything from the previous meeting was covered. Mr. Lindahl stated when the sketch plan was brought to the Park Commission for approval they did recornmend to Mr. Quigley as a Park Commission that they wanted the park in the middle and Mr. Regular Andover City Council Meeting Minutes - September 16, 2003 Page 8 Emmerich and the developer went to the Planning and Zoning with the park location in the south without the Park Commission knowledge and wishes. Councilmember Jacobson asked if when the developments came in, they took money to make the park larger and use the money for a larger park. Mr. Lindahl stated the plan was to make it an extended neighborhood park. It is considered an extended neighborhood park in the neighborhood of three acres which is larger than a neighborhood park. Councilmember Jacobson asked if this was what the Park Commission was looking at for a park in the area. Mr. Lindahl stated this has been in the works for several years. Mr. Berkowitz stated the playground equipment for the park is not in the five year capital plan so they have park dedication dollars for other projects. He stated when the park does go forward, he wanted to let the residents know not to expect to see playground equipment right away; it may take a few years for that. Councilmember Trude stated that was pretty common with all the parks in the City. Councilmember Knight stated that in the future the neighbors should be involved and they should get input from the neighborhood. Councilmember Knight stated they had a number people talk about a stop sign on 159th and there is some concern about traffic. He wondered if there is a chance for a stop sign and asked if it meets warrants. Mr. Berkowitz stated at this point a traffic study would need to be done when it is developed and at this time, it would not warrant a four-way stop. Mr. Cook stated he would like the Council to keep in mind that the children in the development cannot get to the regional park because they are landlocked so the park is very important to them. Consensus of the Council was to accept Plan A as the concept plan for the development. Councilmember Trude stated she thought Plan A was an improvement and once the park is approved, they would need to get it on the list for the playground equipment. Mr. Mike Quigley, Emerich Development, explained he was given a schematic to overlay onto the property and he needs to take into consideration many things. He stated that Plan A is based on what is in place for City requirements as well as the previous drawing. He stated the park equipment fits in the schematic. Councilmember Knight asked if they can proceed with the trail so they can get some resolution to this issue. Mr. Haas stated he will call the property owners to see what they can work out regarding the trails. Councilmember Trude stated she thought Plan A addressed all the issues brought up at the last meeting. She stated the other plan she was more concerned with because they would have needed more trails to access the park because it would be tucked away. . . , Regular Andover City Council Meeting Minutes - September 16, 2003 Page 9 Mr. John Burns, 1442 159th congratulated the developer for listening to all of the concerns about the layout. He is very happy with the road layout. He stated he did not care where the park goes, he cares about the road configuration and if the park is put in the south, he asked they consider reconfiguring the roads as well. CLOCKTOWER COMMONS Acting Mayor Orttel stated this was added to the agenda because the Developer, City Staff and the County have come to an impasse. Councilmember Jacobson stated there was an email that came out apparently from Councilmember Trude and she talked to the developers of the Clocktower Commons and it sounds like the County is not bending very much and the developer is saying they might not be able to start on time. He inquired what the situation was. Mr. Berkowitz stated the way he understood this was the fIrst step was to go to the County to see what the minimum requirements would be and that is what they did. They did meet with them and at that point staff felt they were making some strides because they did change some of their requirements. Mr. Berkowitz explained that they felt at the end of that meeting that they did make some leeway with the County. He stated the developer was going to go back and show the improvements in the drawing and put a cost together so they would have an idea of what the cost would be. Since then, Landform did submit that information to the City for review and staff is now waiting for some revisions to come back that stafIhas made. They set a deadline for the County to review and comment on by the end of next week so they are moving forward. Mr. Dickinson stated in order for them to move forward it is crucial to get the cost estimate on the approval. Councilmember Jacobson stated his concern was is that it sounded as though there was delay built in and the developer is already two weeks later than he wants to be and he may not get this in this year. Councilmember Jacobson wanted to make sure they were not doing anything that will hold him up. Mr. Neumeister reviewed the timeline regarding what has been done with this item to date. Discussion ensued regarding the responsibilities of the developer before grading can happen. Councilmember Jacobson asked how long staff was anticipating getting a plan done. Mr. Berkowitz stated they were hoping to bring information back to the October 7, 2003 Council meeting. Councilmember Knight asked if the developer was happy with what came out of the meeting. Mr. Berkowitz stated there were mixed feelings at the end of the meeting. Regular Andover City Council Meeting Minutes - September 16, 2003 Page 10 Discussion continued in regard to the timeline of the project and how this can be speeded up. Councilmember Jacobson stated he would like an update on where they are at when they have the Council worksession next week. Mr. Erar stated the types of improvements that were originally required by the County and where they are today have been significantly reduced. Acting Mayor Orttel stated he would like to see that in a graphic form because that was part of the idea for the City's contribution to try to get the cost down. Mr. Berkowitz stated regarding the grading, the developer needs to understand that he cannot work within the County right-of-way. If the issues are never resolved, the developer needs to design that site according to that so he does not encroach into the county's right-of-way. SCHEDULE CITY COUNCIL WORKSHOPIMISCELLANEOUS BUSINESS ITEMS City Administrator Erar explained that due to unforeseen circumstances associated with the attendance of the full Council at a Council workshop previously designated for Tuesday, September 30,2003, the workshop will need to be rescheduled for Tuesday, September 23 at 7:00 p.m. to discuss miscellaneous City business items. Due to the change in dates, the previously scheduled meeting with the Anoka County Highway Department and several members of the County Board will need to be postponed to either October or November of this year. Councilmember Trude asked if they could have a meeting on Monday just to discuss the Community Center. Mr. Erar stated the information regarding the water park will not be available until early October. Discussion ensued in regard to what should be discussed at the workshop and if an additional meeting should be scheduled. Following discussion, Council consensus was to direct staff to schedule a City Council workshop on Tuesday, September 23, 2003 at 6:45 p.m. Motion by Jacobson, Seconded by Knight, to Schedule a City Council Workshop for Tuesday, September 23, 2003 at 6:45 p.m for the Fire Station #3 project update and at 7:00 p.m. have a meeting for the Community Center and YMCA discussion and all other issues. Councilmember Trude stated there may be other issues so she still thought there should be a separate meeting for just the Community Center. Motion carried unanimously. SCHEDULE CITY COUNCIL TOUR/FIRE STATION Regular Andover City Council Meeting Minutes - September 16, 2003 Page 11 Fire Chief Winkel stated the fIre department is inviting the Mayor and City Council for a tour of the fIre stations prior to a future work session or council meeting. The intent would be to review the current buildings and to discuss space needs for the new fue station #3 currently in the planning process. Motion by Jacobson, Seconded by Knight, to Schedule a Tour of the Fire Station prior to a City Council Workshop on Tuesday, September 23, 2003 at 6:00 p.m. Motion carried unanimously. ACKNOWLEDGE ISO FIRE PROTECTION CLASSIFICATION Fire Chief Dan Winkel explained the Fire Department has been undergoing a series of testing and data collection for an Insurance Services Office, Inc. (I.S.O.) review and inspections of fue protection for the City of Andover. Councilmember Jacobson stated he believed that unless a resident calls their insurance company, their rates will not go down. Chief Winkel stated they will get information out to the residents to let them know they should call their insurance companies alerting them to the ISO rating change. He stated most insurance companies look at the ISO postings also. He stated there is a negative to this and that is apparently the ISO may have missed their quarterly deadline for their October 1 newsletter so the new rating may not get posted until the fust of the year. Chief Winkel stated Andover is now in the top eleven percent in the Country with a class four rating and they are in the top six percent in Minnesota for fue protection rating. Councilmember Trude stated this affects everyone in the entire community. Fire Chief Winkel stated it did and he encouraged everyone to call their insurance agents because the changes in the previously rated class nine areàs have gone down. Councilmember Knight congratulated Chief Winkel and his fuefighters for all the work they have done. Chief Winkel stated a lot of the credit goes to the fuefighters. . MA YORlCOUNCIL INPUT (Round Lake Boulevard Reconstruction) - Councilmember Jacobson stated he had a letter regarding the Round Lake Boulevard reconstruction project and wondered if this was something the Council will need to act on at the next meeting. Mr. Erar stated he did not believe it was something they would need to act on but he would look at it. (Water Park) - Mr. Erar stated he had a dilemma on the Water Park scenarios. His understanding was direction to move forward with a third party review of the water park scenarios that were identified as something the Council wanted to investigate along with the YMCA to determine Regular Andover City Council Meeting Minutes - September 16, 2003 Page 12 whether or not there would be adequate revenue streams to pay for capital costs associated with an expansion of the base aquatics center in the Community Center. Mr. Erar stated Mr. Dickinson and he both understood that along with the YMCA. He stated they went to Ehlers & Associates and they declined because they did not have what they felt was the expertise and he shared it with the Stakeholders along with the cabinet when he came back from vacation. Before he went on vacation, his understanding was that the Council wanted the third party review so they could make a decision on whether or not there would be an expansion possibility on the aquatics center. He contacted Springsted and they have the expertise to provide them with the third party audit. He talked to the YMCA and they indicated they will share in the cost of the audit which will take a week to two weeks for the YMCA finance director, Mr. Dickinson, and him to review and present it at the next Stakeholder meeting. Mr. Erar stated his understanding is now the City Council does not want to do this so he will need to contact Springsted tomorrow and have them stop because there are people that are expecting this review to go forward. Councilmember Knight stated he did not remember anything about the discussion. Councilmember Trude stated this was brought up at the end of July workshop and they asked this to be researched. Acting Mayor Orttel stated he thought they should hold off on this until it could be discussed further so they could get an official vote when the entire Council is present. Mr. Dickinson stated the direction he has been going through with the facility group has been to obtain Ehlers or a consultant to review the numbers and that has been a constant agenda item at the facility group level which is directed by the Stakeholders. Mr. Erar stated Ehlers has declined to act as the third party review. Councilmember Trude asked if the cost would be substantial. Mr. Eritr stated the total cost of the study would be $4,000 and the City would pay half and the YMCA would pay halE Councilmember Trude stated they need the YMCA to be partners with the City on the sixteen million and if the study shows it looks good, would the YMCA partner with the City on this also. Mr. Erar stated regardless of the outcome, the YMCA will pick up half the cost of the third party review. General consensus of the Council was to have staffhire Springsted to conduct the third party review. Motion by Trude, Seconded by Jacobson to have staffhire Springsted to investigate the water park expansion and to share half the cost with the YMCA for the third party study. Motion carried unanimously. Motion by Trude, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 9:11 p.m. Respectfully submitted, Susan Osbeck, Recording Secretary ~