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Home My WebLink AboutWK November 5, 2003 C I T Y o F lÌilìLv lLiW-- NDOVE ~-J.-o3 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755·8923. WWW.CI.ANDOVERMNUS CITY COUNCIL WORKSHOP - NOVEMBER 5,2003 -MINUTES A City Council Workshop was called to order by Council Member Jacobson at 6:40 p.m., Wednesday, November 5, 2003 at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Council Members Present: Mike Knight, Julie Trude, Mike Gamache (arrived at 6:50 pm), Ken Orttel (arrived at 6:55 pm) Council Members Absent: None Also Present: John Erar, City Administrator Jim Dickinson, Finance Director Dave Berkowitz, City Engineer YMCA Representatives Rozeboom Miller Representatives Springsted Representatives RlM Construction Representatives Shelly Johnson, Bonestroo Rosene Anderlik Others AGENDA APPROVAL - It was suggested that the Mechanical Budget moved to Item 3a. Moti01! by Tmdt:, seconded by Knight to approve the agenda as amended. Motion .. c31TÎed. COMMUNITY CENTER - MECHANICAL BUDGET Mr. Erar explained that they are still working on the numbers and the contractor would like to wait until November 19th to present the budget. . Councilmember Jacobson asked how they are doing to get everything down to 16.5 million. Mr. Kronholm stated they are between 16.5 million and- 17 million. COMMUNITY CENTER - DESIGN DEVELOPMENT UPDATE Ted Rozeboom, Rozeboom Miller, noted that they are in design development. They plan to issue documents by November 19th to RJM, the YMCA and the city. At that time the contractors will be able to get them and submit bids until December 3,2003. The fIrst package will be the precast construction documents. Those bids will be presented to Council. The first award will be the shop drawing phase. Mr. Kronholm stated that pre-cast concrete and steel will be in one package. Nothing will be released however until the fundraising is complete, Brian Recker, RlM, noted that the fIrst real numbers would be available the second week in December. Mr. Rozeboom indicated that they will come back to council with a cost estimate that is on budget and request approval of the fIrst package. (Mayor Gamache arrived at 6:50 pm) Councilmember Trude noted that the fundraising committee has come across someone who might be interested in operating the concessions. Mr. Dickinson stated that at a meeting on Tuesday they decided on the base model for the concession area and did some preliminary work on a water component. (Councilmember Orttel arrived at 6:55 pm) COMMUNITY CENTER -AQUATICS EXPANSION Nick Dragisich, Springsted, reviewed his letter of October 29th regarding the proposed waterslides and projected operating costs. In their comparison of comparable facilities throughout the Metro area they found that the aquatics were not separate from the other figures an" tklt cliff",."", fill;iljties staff dilTcrcnlly: For a two-slide facility we would have twO" attendants at the top and a lifeguard at the bottom. In duing their calculations, they figured the attendance to be 50-60,000 with a foU)"-slicie operation. Councilmember Knight asked what they based the attendance on. Mr. Dragisich explained that it was based on what other facilities experienced. Tom LaSalle, YMCA, noted that the concept is to go with the 2 slide concept as they have not had good success with one slide. They also are hoping that with a 2 slide facility the seating area for the food would be by the water park. The YMCA would take economic responsibility for the 2 slides and work out some sharing in the concessions area. Council and the YMCA discussed the fees for the use of the water park with the YMCA noting they will talk about non-member fees. Mr. Erar stated that the budget will increase with the added slide. Councilmemb~r Jacobson felt that we need to get something ITom the YMCA in writing as to the cost sharing. Mr. Erar stated we do have the Memorandum of Understanding signed by the YMCA. Harold Mezille, YMCA, indicated that their board has passed a resolution in support of the project and the capital campaign. Council Workshop November 5, 2003 - Minutes Page 3 Mark Rupp, Ehlers and Associates, noted that the YMCA has challenged them to be creative in the bonding process. Under 2% of the bond issue ($340,000) would be the underwriter's charge. He also noted that capitalized interest is an uncertain number. Steve Yanisch, Dain Rauscher, explained that a 16.5 million dollar construction project becomes 18.3 million, not including capitalized interest. It was requested the YMCA look at the cost of day passes. TRANSPORTATION ACCESS ISSUED Mr. Berkowitz noted that RLK has put together a traffic study and a proposal for the access and egress. Three entrance locations are being considered: Bluebird Street, City Hall entrance and Tower Drive. The Bluebird entrance would be a right in/right out with a right turn lane. Using the City Hall entrance would retain the current situation. The county has not made a decision if they would like to see that closed. If it were closed, to go north on Hanson you would have to go to Tower Drive and turn left on Crosstown to Hanson. The Tower Drive entrance would require a right turn lane going west on Crosstown and a left turn lane going east. MT, Erar ~kcd ~ouncil which ilicypreli::r-,llolÍng Ùlar if Bluebird is the choice, the ' .. ~ . School District needs to be brought in. Mr. Erar stated that Hanson Boulevard will not be widened for 5-8 years. The main thing is getting access to the Community Center. If Council wants a full intersection at Bluebird and Hanson, it won't happen for 5-8 years. Darren Laza.'1, Clocktower Commons, stated that they still wm1t to participate in the improvements. He explained a plan he had presented to the county highway department. Shelly Johnson, BRA, felt that the plan may work prior to the widening of Hanson Boulevard but a potential congestions problem may be created with two full movement intersections within 1300 feet of each other. The more accesses you put on a roadway, the more accidents you have. Mr. Berkowitz noted that the county is adamantly opposed to a left turn lane going north on Hanson. The county wants a right in/right out at Bluebird and City Hall. He stated that he will provide the Council with the traffic study. 1~6U"CMGt-~ LJû.<> -b.(...QQÙL~ C\...C.-CUY:I LLk. ~bL.:c1 CU\....{. ~'" CV'od OT. "R B 'SINESS QQ.D0 a. U\..ù)l.I..W Db iQ-ot'Yíc\"fÎ 1l6Cu>::J v:~dU.H).. .. (J.frv.Yuiui \ J. - d, -ð3 Capital Campaign Tony Howard informed the Council that there will be a kick-off event at the Courtyards Council Workshop November 5, 2003 - Minutes Page 4 on December 3,d at 5:00 or 5:30 p.m. They have 70-75 candidates solicited and he is very confident they will meet their goal. Harold Mezille, YMCA, explained that the Campaign Committee has the names of the YMCA members who live in Andover and that the Y's grant writers will prepare grants. Mr. Howard noted that the pledges are going to City Hall and some of the donors have requested their names be kept anonymous. He is trying to fmd out if that is possible. Motion by Jacobson, seconded by Orttel to adjourn. Motion carried. Meeting adjourned at 9:50 p.m. Respectfully submitted, /1, 'I ,¿' l"¿'-L~..:..c....-- v~ Vicki Volk City Clerk . .- ... I