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HomeMy WebLinkAboutCC January 7, 2003 CMn.·tx~ -;;l1-ò3 CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER. MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US Regular City Council Meeting - Tuesday, January 7, 2003 Tentative Re-interview P&Z Candidates - 6:00 p.m. Call to Order-7:00 p.m. Pledge of Allegiance Swearing in Ceremony Resident Forum Agenda Approval I. Approval of Minutes (12/11/02 Special; 12117/02 Regular; 12117102 Executive Session; 12/1S/02 Special) Consent Items 2. Approve Payment ofClaÎms - Finance 3. Autborize RFP I Sunshine Park Concessions - Finance 4. Approve Raffie PermitlMinnesota Deer Hunters Assoc. - Clerk 5. Appointment Recommendation/City Engineer - Administration 6. Formalize Delegationffraffic Control Sign Autbority - Engineering 7. Approve Tobacco Licenserrom Thumb - Clerk 8. Approve On-Sale Liquor Licenserrasty Pizza - Clerk 9. Approve Easement for Utility Purposes &om Anoka-Hennepin School District/99-15 - Engineering Ol'!!anizational Items 10. Approve Official Depositories & Banks - Finance II. Designate Official Newspaper - Clerk 12. Appoint Acting Mayor - Clerk 13. Appoint Standing Committees - Clerk Discnssion Items 14. High School Student PresentationIModem Global Studies - Administration 15. Consider Rezoninglfi-om R-I to R-4lMaple HollowlMark Tibbetts - Planning 16. Consider Preliminary PlatlMaple HollowlMark Tibbetts - Planning 17. Accept Petition/Order Feasibility Reportl02-50lMaple Hollow - Engineering IS. Review ofNAC Park Dedication Study - Engineering 19. Amend 2003 Fee OrdinancelPark Dedication - Engineering 20. Consider Application for 2003 CDBG Funds - Planning Staff Item 21. Schedule Council W orkshopl Storm Water Utility Fee/99-16 - Engineering 22. Schedule Public Informational MeetinglOI-ISrrransportation Plan - Engineering 23. Approve Capital Campaign Consultant Agreement/Sports Community Center - Administration 24. Schedule EDA Board Meeting - Administration Mayor/Council Input Adjonrnment Call to Order- HRA Meeting REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - JANUARY 7, 2003 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE .....................................................................................................1 SWEARING IN CEREMONY...................................................................................................1 RESIDENT FORUM..................................................................................................................1 APPROVAL OF MlNUTES.......................................................................................................1 CONSENT ITEMS Approve Payment of Claims ..................................................................................................2 Authorize RFP/Sunshine Park Concessions ..........................................................................2 Approve Rafile Perrnit/Minnesota Deer Hunters Association ..............................................2 Appointment Recommendation/City Engineer...'..................................................................2 Resolution ROt-03 formalizing DelegationITraffic Control Sign Authority .......................2 Approve Tobacco LicenseITom Thumb ................................................................................2 Approve On-Sale Liquor LicenselTasty Pizza.......................................................................2 Approve Easement for Utility Purposes from Anoka-Hennepin School District/99-15........2 APPROVE OFFICIAL DEPOSITORIES AND BANKS Motion to Approve Resolution R02-03 .................................................................................3 DESIGNATE OFFICIAL NEWSPAPER ..................................................................................3 APPOINT ACTING MA YOR....................................................................................................3 APPOINT STANDING COMMlTfEES ...................................................................................3 HIGH SCHOOL STIJDENT PRESENTATION/MODERN GLOBAL STIJDIES...................3 CONSIDER REZONlNGIFROM R-l TO R-4IMAPLE HOLLOWIMARK TIBBETTS Motion to Approve Ordinance No. gYYYVYY....................................................................4 CONSIDER PREL1MlNARY PLATIMAPLE HOLLOWIMARK TIBBETTS Motion to Approve Resolution R03-03.................................................................................4 ACCEPT PETITION/ORDER FEASIBILITY REPORT/02-50IMAPLE HOLLOW Motion to Accept Resolution R04-03....................................................................................5 REVIEW OF NAC PARK DEDICATION STIJDY..................................................................5 AMMEND 2003 FEE ORDINANCEIPARK DEDICATION ...................................................6 CONSIDER APPLICATION FOR 2003 CDBG FUNDS..........................................................6 Motion to Accept Resolution ROS-03.................................................................................... 7 SCHEDULE COUNCIL WORKSHOP/STORM WATER UTILITY FEE/99-16 ....................7 SCHEDULE PUBLIC INFORMATION MEETING/OI-ISI TRANSPORTATION PLAN ................................................................................................ 7 APPROVE CAPITAL CAMPAIGN CONSULTANT AGREEMENT/SPORTS COMMUNITY CENTER...................................................................................................... 7 SCHEDULE EDA BOARD MEETING ....................................................................................S MA YORlCOUNCIL INPUT Letter from Coon Rapids .............................................. ........................ .................................S School Board Meeting Date...................................................................................................8 Meeting with Other Cities .......................................................................... ...... .....................9 ADJOURNMENT ......................................................................................................................9 CITY of ANDOVER REGULAR ANDOVER CITY COUNCIL MEETING - JANUARY 7, 2003 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, January 7, 2003, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, 11innesoUL Councilmembers present: Don Jacobson, 11ike Knight, Ken Orttel, Julie Trude Councilmember absent: None Also present: City Attorney, William Hawkins Interim City Engineer, Bill Ottensmann City Finance Director, Jim Dickinson Community Development Director, Will Neumeister City Administrator, John Erar Others PLEDGE OF ALLEGIANCE SWEARING IN CEREMONY City Attorney Hawkins administered the Oath of Office to Mayor Gamache and Councilmembers Jacobson and Trude. RESIDENT FORUM No one wished to address the Council. AGENDA APPROVAL Motion by Jacobson, Seconded by Knight, to approve the Agenda as presented. Motion carried unanimously. APPROVAL OF MINUTES December 11, 2002, Special Meeting: Correct as amended. Councilmember Trude stated she had a correction on page four, last paragraph. The sentence should read "Councilmember Trude stated when you pass a statement of principles and values, it is Regular Andover City Council Meeting Minutes - January 7, 2003 Page 2 generally more like Intre a memo of understanding or letter of intent and maybe it has too much detail." Councilmember Trude also had changes on page seven, fifth paragraph. She stated PaFk CommissioH should be changed to Planning Commission through out the entire paragraph. Councilmember Trude stated on page eight, first paragraph, the sentence should read "Mr. Neumeister stated efI one lot is typically a 1/3-acre..... and the second paragraph should read "She stated she thought this would this be too small to be adequate." Motion by Trude, Seconded by Orttel, approval of December 11,2002 Minutes as indicated above. Motion carried unanimously. December 17, 2002, Regular Meeting: Correct as amended. Councilmember Trude stated she had a correction on page three, fourth paragraph. The sentence should read "Councilmember Trude stated there is a strong home base seaeol davcare system in Andover..... She also had corrections on page four, sixth paragraph; the sentence should read "Councilmember Trude asked if they need to look at how important the YMCA fee!s the ice per5 }eetive component is in getting memberships." Motion by Trude, Seconded by Orttel, approval of December 17,2002 Minutes as indicated above. Motion carried unanimously. December 17, 2002, Executive Session: Correct as written. December 18,2002, Special Meeting: Correct as written Motion by Jacobson, Seconded by Knight, approval of December 17, 2002 and December 18, 2002 Minutes as indicated above. Motion carried unanimously. CONSENT ITEMS Item 2 Approval of Payment of Claims Item 3 Authorize RFP/Sunshine Park Concessions Item 4 Approve Raffie PennitlMinnesota Deer Hunters Association Item 5 Appointment Recommendations/City Engineer Item 6 Fonnalize DelegationlTraffic Control Sign Authority (Resolution ROI-03) Item 7 Approve Tobacco LicenselTom Thumb Item 8 Approve On-Sale Liquor LicenselTasty Pizza Item 9 Approve Easement for Utility Purposes from Anoka-Hennepin School District/99-15 Motion by Jacobson, Seconded by Knight, approval of the Consent Agenda as read. Motion carried - --~-- . Regular Andover City Council Meeting Minutes - January 7, 2003 Page 3 unanimously. APPROVE OFFICIAL DEPOSITORIES AND BANKS Motion by Trude, Seconded by Jacobson, to approve the resolution that designates depositories for City funds and designates the Finance Director of the City of Andover as the approval authority for the release and acceptance of all collateral to be held by the City in conjunction with City funds on deposit with authorized institutions. (Resolution 02-03) DESIGNATE OFFICIAL NEWSPAPER Motion by Orttel, Seconded by Trude, to approve the Anoka County Union as the city's legal newspaper for 2003. Motion carried unanimously. APPOINT ACTING At4 YOR Mayor Gamache stated he would like Councilmember Orttel to be acting Mayor for 2003. Motion by Gamache, Seconded by Trude, to appoint Councilmember Orttel as the Acting Mayor for 2003. Motion carried unanimously. APPOINT STANDING COMMITTEES Motion by Orttel, Seconded by Jacobson, to appoint Councilmember Orttel as Chairperson and Councilmember Knight as committee members for the Public Works Committee and Councilmember Jacobson as Chairperson and CouncilmemberTrude as committee members for the Newsletter Committee. Motion carried unanimously. HIGH SCHOOL STUDENT PRESENTATIONIMODERN GLOBAL STUDIES City Administrator Erar eXplained three Anoka High School students have requested an opportunity to make a presentation to the City Council for their modern global studies class. The presenting students are Andover residents who would like to make a 10-minute presentation to the Council in order to receive class credit for a school project related to methane gas production as an energy source. Mr. Erar introduced the three junior class high school students: CaJee Brown, Kim Betzold and Brady Baartman. Mr. Baartman requested the City of Andover to utilize the resources available. . Regular Andover City Council Meeting Minutes - January 7, 2003 Page 4 Ms. Betzold discussed the safety and health of the Community in regard to methane gas. Ms. Brown discussed the various resources available and other cities using alternative energy. Mr. Baartman reviewed the information sheets with the Council. Councilmember Jacobson stated Elk River is a generating municipality and Andover is not. He stated the money Andover would receive would be significantly less than Elk River because of the cost. He asked Mr. Baartman if he looked into the economical component for payback after the facility is built. Mr. Baartman stated he questioned the person at the Elk River facility and he was not sure of the amount. Councilmember Orttel asked how long it takes to maintain a methane source. Mr. Baartman stated it takes two to three months. Councilmember Orttel stated the landfill peeks after a certain amount of time and then falls off and he was wondering if this was something he checked into. Mr. Baartman stated the landfill in Elk River produces methane for forty years and they run it through a radiator which takes out the co2 and the water molecules in it to purify it to methane gas. Councilmember Knight stated the land fill in Oak Grove emits more methane than Elk River. Councilmember Trude asked what the dangers are for methane. Mr. Baartman stated the only problems they have found were leaking into basements and causing fIres. CONSIDER REZONING/FROM R-I TO R-4IMAPLE HOLLOWIMARK TIBBETTS Community Development Director Neumeister stated the City Council is asked to review the proposed rezoning to allow the Maple Hollow project to move forward. Motion by Jacobson, Seconded by Knight, to approve Item No. 15 (Consider RezoningIFrom R-l to R-4/Maple Hollow/Mark Tibbetts). Motion carried unanimously. (Ordinance SYYYYYY) CONSIDER PRELIMINARY PLATIMAPLE HOLLOW/MARK TIBBETTS Community Development Director Neumeister stated the proposed project would create 6 urban residential lots. The design of the project substantially conforms to the sketch plan previously reviewed by the Planning Commission and City Council. Councilmember Jacobson stated on the fIrst page of the preliminary, there is a note stating "a variance requested for lot width at setbacks for lot number one". This is an error and should be taken off the preliminary because all of the lots meet the criteria. On the plat itse!f on the north side, there is a little box which runs almost the whole length of the plat east and west, and on the east end there is no end line and is a drafting error which needs to be corrected. This should be boxed in. . Regular Andover City Council Meeting Minutes - January 7, 2003 Page 5 Councilmember Orttel asked what the boxed in area is for. Mr. Neimeister stated this is additional right-of-way dedication. Councilmember Trude asked if this should be part of the residential plat rather than right-of-way. Mr. Neumeister stated this is an additional dedicationrequirementto bring to a full width dedication for the county road to bring it out to sixty feet. He stated the dedication is needed to make it consistently sixty feet along the road. Councilmember Trude asked if there was any consideration in developing both of the developments together. Mr. Neumeister stated staff did look at how they could extend the street and connect to the Shady Oak development but there is a wetland that restricts this. Mr. Tibbetts stated that if they would have run the road through to the other development, it would have taken two lots of the other development and made it unfeasible to develop. Motion by Jacobson, Seconded by Knight, to approve Item 16 (Consider Preliminary PlatlMaple HollowlMark Tibbetts). Motion carried unanimously. (Resolution 03-03) ACCEPT PETITION/ORDER FEASIBILITY REPORT/02-50/MAPLE HOLLOW Motion by Jacobson, Seconded by Knight, to accept Petition/Order Feasibility Reportl02-50lMaple Hollow. Motion carried unanimously. (Resolution 04-03) REVIEW OF NAC PARK DEDICATION STUDY Jim Lindahl, Park and Recreation Commission, stated they would like to move ahead with the increase of the park dedication fees based on the study. He stated the current dedication fees are below what the needs are going to be for park development. Councilmember Trude stated that if they keep with the program they already have, does the table work. Mr. Lindahl stated the ten percent is something that has been standard and more reflective to commercial properties. Mayor Gamache stated they currently have plans in the CIP for a football/soccer complex at Prairie Knoll Park and in the future they are talking about building out the WDE site. He asked if the two additional ball fields reflected in table eleven are above and beyond those two sites. Mr. Erar stated it is over and above what was identified in the CIP. Councilmember Trude thought Andover Station North was already included in the report and costed out. She thought that was what they would need the park dedication for. Mr. Lindahl stated it was considered in the overall park system values but the two primary build out areas consist ofland already in Ag. Preserve that is potential and another portion of the parcel to the east, the expansion of the MUSA area. Mr. Erar stated the park dedication fees per unit on any of the tables do not include any considerations for commercial park dedication fees. -- - - -~- -. - ~ --þ Regular Andover City Council Meeting Minutes - January 7, 2003 Page 6 Councilmember Knight asked City Attorney Hawkins ifhe thought there was a problem with any of the listed tables. City Attorney Hawkins stated he did not think there was a legal problem with any of them. Discussion continued regarding the tables and park dedication fees. Motion by Orttel; Seconded by Trude, to approve Table 10, Area One qfthe r~R0rt as recommended by the Park and Recreation Commission with the ~é¡'¿i~;rpart-. dedication fees to be $2,155.00 as directed by the City Counci~ Motion carried unanimously. . . J::u?< 10 fl.(\c\ c.O'~~~a.J r""1<... de.--e\\Q(\'"t\OT) ~ <CA~',n,,"T \0 p-e;L<:'J\~ ò<' \O-v\c\ \!CÙ,--~C . om~ ..,;¡I-03 AMEND 2003 FEE ORDINANCElPARK DEDICATION Motion by Orttel, Seconded by Jacobson, to approve amending Ordinance No. 260F which is subject to the previous agenda item, with a change from the year 2004 to 2003 and the fee should remain at ten percent of market value for commercial/industrial. Motion carried unanimously. CONSIDER APPLICATION FOR 2003 CDBG FUNDS Community Development Director Neumeister stated the 2003 Community Development Block Grant funding cycle is underway. Cities and townships within Anoka County may apply for up to $300,000 in grant assistance. Eligible activities must meet one of the following national objectives: Benefit to Low and Moderate income persons; Elimination of slum and blight; Urgent need (emergency only). Mr. Neumeister indicated eligible activities include the following: Activities related to real property; Code enforcement; Economic Development; Historic Preservation; Renovation of closed buildings; Lead-based paint testing and abatement; Activities related to economic development; Planning and administration (restricted to 20% of project budget) and Public Services. Councilmember Trude stated one of the urgent needs in the City is the busing of children to school. She stated she talked to Commissioner Dick Lang regarding either including or rearranging the list to include a trail on Andover Boulevard, east of Hanson and Commissioner Lang stated it was worth pursuing. She stated the place they could categorize this need is under Other Public Service Needs because the School Boards sudden decision last spring left all the cities and counties in a situation of trying to figure out how to improve the safety of children now walking. She stated that a particular neighborhood petitioned the City and the City looked into this but does not have it in their budget for a couple of years. She stated she talked to Mr. Todd Haas and he recommended $150,000 to bring the trail past the railroad tracks. She suggested they should substitute the trail for $150,000 and have the difference go towards the Community Center and continue supporting the YMCA for youth programs. -. - - .~ . Regular Andover City Council Meeting Minutes - January 7, 2003 Page 7 Councilmember Knight asked why they are funding YMCA activities this year when there is not a facility. Mr. Dickinson stated the YMCA does not need facilities to conduct activities; they are looking at providing services within the community. Motion by Jacobson, Seconded by Orttel, to authorize CDBG applications in the following amounts: Zoning Ordinance update in the amount of $8,000; scratch the Community Center and insert in its place the Andover Trail for $150,000; the YMCA Youth Programs for $45,000 and the Economic Redevelopment Program as discussed at $97,000 for a total of $300,000.00. Motion carried unanimously. (Resolution 05-03) SCHEDULE COUNCIL WORKSHOP/STORM WATER UTILITY FEE/99-I6 City Engineer Ottensmann indicated the Andover City Council has authorized staff to develop information that could lead to the creation of a Storm Water Utility for the funding of management and maintenance of the City's storm water infrastructure. A first step toward this goal is an estimated five-year Storm Water Utility budget and suggested rates to raise the needed revenue to fund the budget. An alternative method which would keep all residential and farmstead rates the same regardless of the size of the residential properties is also included. Mr. Winslow Holasek, 1159 Andover Boulevard asked if the City adopts the storm sewer utility fee if that money would be used from the general fund and reduce the general fund. Mayor Gamache stated they would need to use some of the money to cover whatever the State budget imposes on them. SCHEDULE PUBLIC INFORMATIONAL MEETING/OI-ISnRANSPORTATION PLAN Motion by Jacobson, Seconded by Orttel, to approve Thursday, February 13, 2003 from 4:00 p.m. to 7:00 p.m. in the City Hall Council Chambers as recommended by City staff for a public informational meeting on the proposed Transportation Plan. Motion carried unanimously. APPROVE CAPITAL CAMPAIGN CONSULTANT AGREEMENT/SPORTS COMMUNITY CENTER Mr. Erar discussed several items of concern associated with this agreement. Councilmember Jacobson stated his concern in terms of a Community Center project is that they have not voted on the issue of if they want to proceed. He stated there are a number of decisions that need to be made and they need to make the major decisions and then do the fund drive. They should either decide if they are going to build the Community Center and how they are going to do it and the cost of the facility. They need to make some major decisions before they Regular Andover City Council Meeting Minutes - January 7, 2003 Page 8 get too deep into this. Councilmember Orttel stated the money paid to Saterbak and Associates would come out of contributions and if they did not go ahead with the project they would have to pay the consulting fees associated with the collection of the money and then return the rest. He would like to get the contract into place so this is not delayed anymore and he did not think there is a risk. Councilmember Knight asked how long they could pay an hourly fee to Saterbak and Associates on this. Mr. Dickinson stated they could pay an hourly fee up until the time they start collecting funds and they would probably not see any contributions for six months. Mr. Erar stated they will pay an hourly fee throughout the duration of the contract regardless of what money comes in. Councilmember Jacobson asked if sixty days would be a reasonable time frame to get a handle on the cost of the building to determine if they have a project or not. Mr. Dickinson stated what the YMCA will be putting in the project is contingent on the project budget and until a project budget is established there will not be much discussion with the YMCA. Discussion continued regarding the Capital Campaign Phase II Agreement and it was agreed to approve the agreement. Motion by Orttel, Seconded by Trude, to approve the agreement authorizing Saterbak and Associates to conduct Phase II of the Capital Campaign. Motion carried unanimously. SCHEDULE EDA MEETING City Administrator Erar asked the City Council to schedule a special EDA meeting. The primary purpose of this meeting is to consider a number of development issues and proposals affecting Andover Station and Andover Station North redevelopment sites. Given the number of issues proposed for this meeting, Council is requested to consider scheduling a Special EDA meeting for either Thursday, January 23 or Thursday, January 30 at 7:00 p.m. in City Hall Conference Room A. The Council asked if other dates could be looked at and represented at the January 15, 2003 Special City Council Workshop for approval. Mr. Erar stated he would look into this and bring this back to the Council for approval. M4 YOR/COUNCIL INPUT (Letter from City of Coon Rapids) - Councilmember Orttel stated they received a letter from Coon Rapids indicating what is going on regarding the Riverdale Shopping area. (School Board Meeting Date) - Councilmember Trude asked if they were working on setting a date Regular Andover City Council Meeting Minutes - January 7, 2003 Page 9 with the School Board. Mr. Erar stated the School Board is looking at dates they could meet with the Council. Councilmember Trude would like to fmd out if the transportation issue is going to continue because it impacts the City's budget and planning and she would like to look at community education and if the cities would be interested in taking over the space in the evenings and the overhead associated with it. (Meeting with Other Cities) - Councilmember Trude asked if they were going to meet with any other cities this year. Mayor Gamache stated they have not met with the City of Ramsey yet. City Administrator Erar stated they should have the Code Enforcement report to the Council in the next day or two. Motion by Jacobson, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 9:15 p.m. Respectfully submitted, Susan Osbeck, Recording Secretary .