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HomeMy WebLinkAboutWK May 27, 2003 ~ cu;v ~ t¡,-\l-b~ CITY of ANDOVER SPECIAL CITY COUNCIL WORKSHOP - MAY 27, 2003 MINUTES A Special City Council Workshop was called to order by Mayor Mike Gamache at 7:00 p.m., Tuesday, May 27, 2003 at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, MinÌ1esota. Councilmembers Present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude Councilmembers Absent: None Also Present: City Engineer, Dave Berkowitz Community Development Director, Will Neumeister Finance Director, Jim Dickinson Others ADOPTAGENDA Timber River Estates Storm Water System and Capital Campaign Contract Schedule were moved to the top of the agenda. Motion by Jacobson, seconded by Trude to approve the agenda as amended. Motion carried unanimously. TIMBER RIVER ESTATES STORM WATER SYSTEM - VERBAL UPDATE City Engineer Dave Berkowitz explained that there is a pipe failing in the area of Timber River Estates. Public Works cleaned the system and re-televised it. The mortar started to break indicating there was more sand than mortar. A loìofthe pipe was installed with no inspections. What the contractor does around each pipe is called a dòghouse and almost every one broke off. There are 70 structures on this project The contractor went out of business the year after this was done. Staff is meeting with Woodland Development and their engineers to discuss the problem. The city attorney has indicated that this is either a case of mud or breach of contract. In&aTech can come in to add stability to the structures at a cost of $600.00 per structure. He stated that staffwill decide what to do after the meeting with Woodland Development. CAPITAL CAMPAIGN CONTRACT SCHEDULE - SATERBAK CORRESPONDENCE Dave Assmus, Saterback & Associates stated that because of delays in project decisions the campaign fundraising schedule will need to be modified. He suggested that after the Special City Council Workshop May 27,2003- Minutes Page 2 June 4th meeting on the community center the terms of the contract be renegotiated. There would not be any monetary increases to Saterbak because of the delays. Councilmember Trude noted that the numbers in the pro formas are from last year and asked if new numbers would be provided. Mr. Dickinson stated that the changes would be made in the pro formas. Mr. Assmus stated that a fInal decision by Council on whether to proceed must be made at the June 4th meeting. Motion by Orttel, seconded by Trude to have staff work with Saterbak on the contact. Motion carried unanimously. CONSIDER ACQUISITION ARRANGEMENT OF SLYZUK PROPERTY FOR PUBLIC WORKS EXPANSION Mr. Dickinson reviewed a memo from the City Administrator stating that staffhas been negotiating terms and conditions for the purchase of approximately 15 acres from Mr. Slyzuk. Mr. Slyzuk has agreed to the city purchasing the property in two phases. The first phase would be the purchase of 8 acres at $50,000 per acre by December 31,2003. If this purchase is not completed by that date a 6% price escalator would be added to the cost of each acre per year beginning January I, 2004. The second phase would be an option on the remaining 7 acres at a base price of $50,000 per acre with a 6% price escalator per year until 2008. If the city purchases the 7 acres prior to 2008, the city would pay the 2008 price of $66,911 per acre. Mr. Slyzuk has agreed to provide the city with a written Right of First Refusal on the remaining 14 acres at a 2003 base rate of $50,000 per acre with an annual escalator. The city will also pay $20,000 for the options. It is understood that this property would not be available for purchase untiI2013. In the fIrst phase, Mr. Slyzuk will be allowed to farm any unpurchased property not needed by the city for $1.00 per year. Mr. Dickinson explained that the money for the purchase would come ITom pre-1998 interest on TIF funds. The actual transfer of those dollars could be made at the second council meeting in June. Motion by Trude, seconded by Orttel to proceed with the acquisition as outlined by staff. Discussion: Councilmember Jacobson asked what the total the city needs to pay before December 31, 2003. Mr. Dickinson stated it will be $440,000. Councilmember Knight questioned why we need to have 30 acres. Mr. Dickinson explained that eventually Public Works would want to exit onto Nightingale Street rather than onto Crosstown Boulevard. Councilmember Orttel also mentioned that there is a possibility that the Sheriff's Office may move their entire operation to Andover. - , - . -- Special City Council Workshop May 27, 2003 - Minutes Page 3 Mr. Slyzuk noted that he will honor the agreement as long as everything gets hammered out in the purchase agreement. Councilmember Orttel understands that if we do not purchase the remaining 14+ acres until 2013 we buy it at the agreed upon price but if someone else approaches Mr. Slyzuk in a couple of years and would pay him $60,000 per acre the city would have the right to meet that price and buy the property. Mr. Dickinson noted that staff will have the documents drawn up and brought back to Council. Amendment to Motion by Trude, seconded by Orttel that Item #2 be clarified so the price is clearly negotiated. Motion carried unanimously. CONSIDER ORDINANCE CHANGE TO PARKING STALL STANDARDS FOR INSTITUTIONALLY ZONED PROPERTY Mr. Neumeister explained that staff surveyed area suburbs regarding parking stall standards. Only one city (Fridley) has the same size stalls as Andover. Some cities allow demonstrated parking which means that only 90% of the required amount is constructed with a reserve area that would allow the remaining 10% to be constructed should parking needs require it. Council discussed various options such as double striping the spaces so people could center their cars better and angle parking. Mr. Berkowitz noted that angle parking was looked at for the water treatment plant but was dismissed because 4 parking spaces would have been lost. Councilmember Jacobson suggested staying with 10 foot stalls and build to 90%. Motion by Jacobson, seconded by Orttel to stay with 10 feet but do the demonstrated parking to see how it works. Motion carried unanimously. CONSIDER PROPERTY ACQUISITION/I949 CROSSTOWN BOULEVARD NW Mr. Dickinson explained that the property owner on the comer of Crosstown Boulevard and Nightingale Street has indicated he may be willing to sell his property. He asked if this is something Council would be interested in pursuing. ...- - .~----- Special City Council Workshop May 27,2003 - Minutes Page 4 Councilmember Orttel noted that the money would be the big thing. Ifwe don't have the money we are wasting our time. Mr. Dickinson suggested staff proceed forward with negotiating with the property owner to determine what he wants for the property and to see where the money would come from. Motion by Trude, seconded by Orttel to affmn the fimding source. Motion carried unanimously. RECEIVE HARSTAD COMPANIES RESPONSE ON SANITARY SEWER FEASIBILITY REPORT COST ALLOCATION Mr. Neumeister explained that when this was brought to Council previously it was the recommendation that Harstad pay for 50% of the costs of the sanitary sewer study. Mr. Harstad feels it is unfair to require them to pay that amount up front. Mr. Berkowitz stated that the purchase of the Kozlowski property prompted this item. Staff looked to see what the trunk could serve if it was run up Crosstown Bouelvard. A previous study indicates that a trunk could come through Mr. Harstad's property but he is not interested in running a trunk that way. The study under consideration would evaluate what the cost would be for a trunk. Going up Crosstown Boulevard would necessitate the reconstruction of a portion of the road. Mr. Neumesiter noted that if the city proceeds with the study without a partial payment ITom Harstad and the study shows the trunk line up Crosstown is not feasible, the cost for the study would not be recovered through assessments and the city would need to absorb the cost utilizing the Trunk Sanitary Sewer Fund. Mr. Harstad has indicated that they are a land holding company, not a development company and they are not interested in that property being developed now. Motion by Jacobson, seconded by Orttel to authorize staff to charge Harstad $7,500 for his portion of the study. Motion carried on a 4-yes (Jacobson, Knight, Orttel, Trude), I-no (Gamache) vote. Mayor Gamache noted that he is voting against the motion because Mr. Harstad knows we're going to have to do a sewer study anyway. DISCUSS 2004 COUNCIL BUDGET PRIORITIES AND APPROVE 2004 BUDGET GUIDELINES Mr. Dickinson explained that staff is getting prepared to start the budget process for 2004 using the guidelines outlined in Mr. Erar's report. He noted that the state is saying we can levy a portion of the $600,000 we lost. , -- -- - _____ h__ - . Special City Council Workshop May 27,2003 - Minutes Page 5 Councilmember Jacobson stated that we take our budget and subtract $250,000 and that is what we have to work with next year. Mr. Dickinson stated this will be on the June 3, 2003 Council agenda. TEAM BUILDING PROPOSAL - THE BRlMEYER GROUP Councilmember Jacobson explained that the reason this came up was differences between the Administrator and some Councilmembers. It is an attempt to try to get Council and the Administrator to work together. Councilmember Knight did not think this is a good use of city money. Mayor Gamache stated he would be willing to talk to Mr. Brimeyer again or tell him we are not going forward with this. No action was taken. OTHER BUSINESS House on Andover Boulevard - Councilmember Jacobson felt that staff should check the house 10cated by the railroad tracks on Andover Boulevard to see if it meets building standards. EDA Meeting - Mr. Dickinson asked if the EDA could meet at 6:00 pm on June 17,2003. Motion by Jacobson, seconded by Trude to schedule an EDA meeting for 6:00 pm, Tuesday, June 17,2003. Motion carried. Motion by Jacobson, seconded by Knight to adjourn. Motion carried unanimously. Meeting adjourned at 9: 17 p.m. Respectfully submitted, µ'oæ Vicki Volk City Clerk - ---..