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HomeMy WebLinkAboutSP June 24, 2003 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Special City Council Workshop Miscellaneous City Business Items Tuesday, June 24, 2003 - 7:00 p.m. Conference Room A & B 1. Call to Order 2. Adopt Agenda 3. Timber River Estates - Stonn Sewer System Repairs 4. Consider R-l and R-2 Custom GradinglBuildability Issues 5. Amend Consulting Agreement - Saterbak & Associates 6. . Community Center Project - Verbal Update 7. Other Business 8. Adjournment _.__.~- -----"- C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US SPECIAL CITY COUNCIL WORKSHOP - JUNE 24, 2003 - MINUTES A Special City Council Workshop was called to order by Mayor Gamache at 6:58 P.M., Tuesday, June 24, 2003 at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers Present: Don Jacobson, Mike Knight Councilmembers Absent: Ken Orttel, Julie Trude Also Present: John Erar, City Administrator Will Neumeister, Community Development Director Dave Berkowitz, City Engineer Dave Almgren, Building Official Jim Dickinson, Finance Director Brian Kraabel, Water Supervisor Others Adopt Af!enda Move Item #6, Community Center Project to Item #3; Add Round Lake Boulevard/Colored Concrete and Update of sewer break. Motion by Jacobson, seconded by Knight to adopt the agenda as amended. Motion carried unanimously. Communitv Center Update Ted Rozeboom, Rozeboom Miller Architects, presented three schemes for the design of the community center. 1) Scheme D3 is a courtyard design. Two entrances are provided; the north entrance would be for the ice arena and the south entrance would be for the fieldhouse and fitness center. The courtyard area would contain the child play area and child watch area. They are attempting to fmd a way to have the concessions centrally located for the entire facility. The second floor would have administrative offices; 2) Scheme D4 that has the field house going east and west. There are also two entrances in this scheme. Some of the fitness facilities are on the upper level as well as the child play area; 3) Scheme D5 has the ice arena and field house next to each other on the north end of the facility. This scenario increases the parking to 620 stalls. There are . also two entrances. A fair amount of green space is provided which will help with the storm water detention. The second level has the fitness area and running track. - Special Council Workshop June 24, 2003 - Minutes Page 2 Councilmember Knight noted that the Air Force Academy has a facility similar to Scheme D5. He thought that if there were a mezzanine you would be able to look down into the field house and ice arena. It could also be used as meeting space. Councilmember Jacobson asked if the green space area could be used in the winter for a skating rink. Mr. Rozeboom stated it could. Councilmember Jacobson questioned the sharing of the concessions by the city and the YMCA. He didn't feel that half of the proceeds should go to the YMCA. Craig Kronholm noted that the city would be in charge of the concessions. Councilmember Jacobson felt it should be the stakeholder's decision. Mr. Erar didn't think it is a political issue. He asked why the YMCA should not share the profits if they are going to be bringing in a lot of the customers. Mr. Erar stated that the YMCA has decided not to do the water park as they do not feel comfortable with the debt service load. When the frrst numbers came in, they were looking at $300,000 -$400,000 a year; now it's $600,000 - $700,000 a year. They want to see some credit for the business they are bringing into the concession operation. Councilmember Knight asked if the cost is going to be changing. Mr. Erar explained that 16.5 million is still a good number. With the water park it would be 18 million dollars. We still need to talk to the YMCA about the fitness equipment, as that is not part of the 16.5 million dollar figure. They may be asking the city to issue debt for them and their share of the capital campaign contributions to buy the fitness equipment. Consensus of the Council was to go with Scheme D5. Mr. Rozeboom noted that this will be brought to the stakeholders group. Mr. Erar noted that if the stakeholders group goes with this, then we would move forward to meet the August 1 st deadline. Timber River Estates Storm Sewer System Repairs City Engineer Berkowitz explained that Woodland Development has submitted a letter to the city stating that they are not at fault. Since the last meeting regarding this item, Public Works had In&atech televise the system and found there are six more joints that need to be corrected. Mr. Westlund of Woodland Development said they are willing to work with the city to try to resolve this. They would be willing to meet with staff to discuss a solution. A change order could be done to the Woodland Estates 4th project to try to cover some of the costs. Hakanson may also be willing to contribute to the cost. Estimates are about $60,000 - $80,000. In the location of the 110 feet of pipe we will have to tear up the street. .. --~. -- -- Special Council Workshop June 24, 2003 - Minutes Page 3 Mr. Berkowitz didn't feel that the problem would cause issues as the clay and sand should hold everything in place. Discussion centered on the inspections that were performed on the project. Mr. Berkowitz explained that at that time he was the only field inspector on all of the city's projects and passive inspections were done. The policy has changed and staff is a lot more involved. Brian Kraabel noted that all sanitary sewer lines are televised and that we are going to start requiring storm sewers to be televised also. Consider R-I and R-2 Custom GradinglBuildability Issues Mr. Neumeister explained that the questions is whether the city would be willing to require only that area needed for the foundation of a house to be subject to the buildability requirements of Ordinance 10. The current ordinance requires 22,500 square feet of contiguous area and the proposed amendment would eliminate that requirement. The homeowner would then be able to choose to fill areas around their house or to preserve the existing rural character based on their values rather than having an ordinance making the decision for them. By eliminating the 150' x 150' buildable area there would be more flexibility in choosing a location for new homes. A building pad of about 60' x 60' is reco=ended by staff. Dave Almgren noted that some sort of minimum needs to be established because staff does not know what type of house is going to go in a plat. Councilmember Jacobson stated that when someone comes in for a building permit staff knows the square footage of the house. By having a 3600 foot pad plus a certain percentage would allow more flexibility. Mr. Neumeister asked if Council would like this to go to the Planning Commission for a pubic hearing. Councilmember Jacobson asked if3600 feet would be a problem if the owner wants to add on to their home. Mr. Almgren stated it would not. Staff wants to make sure that they have enough room for their garage, swimming pool, etc. He felt we need to be a little more flexible than we have been in the past. Consensus of the Council was to forward this item to the Planning Commission. Amend Consulting Agreement - Saterbak and Associates '0- 0 Special Council Workshop June 24, 2003 - Minutes Page 4 Mr. Erar explained that Saterbak is requesting a two-week extension in the capital campaign process to February 15,2004 and that the performance escrow achievement , . thresholds be modified to reflect existing fundraising realities. Motion by Jacobson, seconded by Knight to approve the changes as presented. Motion carried unanimously. Other Business Round Lake Boulevard/Colored Concrete - Mr. Berkowitz asked Council's opinion of whether colored concrete should be used for the trail on the Round Lake Boulevard project. The cost would be approximately $210,000. He also noted that the county would like to put concrete along the sidewalk to the curb. Council rejected the idea of colored concrete and had issues about bringing concrete all the way out to the curb. Sewer Break Update - Mr. Berkowitz noted that three repairs have been made and they are in the process of backfilling. The pipe is 27 feet deep and something is putting pressure on the pipe that causes it to break. The pipe has been reinforced. Mr. Kraabel explained that there are 300' of main and six services, of which 4 have failed. The other two have been televised and are still intact. They don't look like they have been pushed farther down. Another one downstream was looked at and it looks a little suspect. Councilmember Jacobson suggested that staff meet with the homeowners affected and explain everything to them. Mr. Kraabel stated that he would like to go through 155th and Drake and televise all of the services. Mr. Berkowitz stated that the cost to repair a service is $4,240. He stated that Mr. Kraabel did an excellent job on this project. Motion by Jacobson, seconded by Knight to adjourn. Motion carried. The meeting adjourned at 8:40 pm. Respectfully submitted, J.:L-.¿/$ Vicki V olk City Clerk ..------+- -