HomeMy WebLinkAboutCC - October 6, 20201685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
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Regular City Council Meeting —Tuesday, October 6, 2020
Call to Order — 7:00 p.m.
Pledge of Allegiance
Resident Forum
Agenda Approval
1. Approval of Minutes (9/15/20 Workshop; 9/15/20 Regular; 9/22/20 Workshop)
Consent Items
2. Approve Payment of Claims — Finance
3. Receive Assessment Roll/Order Public Hearing/20-2/2020 Street Reconstruction — Engineering
4. Accept Contribution/Richard & Marilyn Johnson/Fire Department/General Expenditures — Fire
5. Accept Park and Recreation Commissioner Resignation — Engineering
6. Appoint Election Judges for the General Election —Administration
7. Approve Declaration of Encroachment Easement, Conditions & Covenants/16886 Xeon St. NW —
Engineering
8. Approve Recruitment and Advertising for a Building Inspector -Administration
Discussion Items
9. Declare Costs/Order Assessment Roll/Schedule Public Hearing/2020 Delinquent Utility Service Charges,
Mowing Fees, Tree Removal, False Alarm Fines and Misc. Abatement Fees Collection — Administration
Staff Items
10. COVID-19 Update - Administration
11. Administrator Report —Administration
Mayor/Council Input
Adjournment
Some or all members of the Andover City Council may participate in the October 6, 2020 City Council
meeting by telephone or video conference rather than by being personally present at the City Council's
regular meeting place at the Andover City Hall,1685 Crosstown Boulevard NW, Andover, MN
55304. Members of the public can physically attend, although there is very limited seating in the City
Council Chambers as appropriate social distancing will be done by the Council and visitors.
Is
' '' ": (I
A C I T Y
TO: Mayor and City Council
CC: Jim Dickinson, City
FROM: Michelle Hartner, Deputy City
SUBJECT: Approval of Minutes
DATE: October 6, 2020
INTRODUCTION
In
The following minutes were provided by TimeSaver, reviewed by Administration, and
submitted for City Council approval:
September 15, 2020 Workshop
September 15, 2020 Regular
September 22, 2020 Workshop
DISCUSSION
The minutes are attached for your review.
ACTION REQUIRED
The City Council is requested to approve the above minutes.
Resp�eectf�ull�y, submitted,
i
Michelle Hartner
Deputy City Clerk
Attach: Minutes
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ANDOVER CITYCOUNCIL WORKSHOP MEETING — SEPTEMBER 15, 2020
MINUTES
The Workshop Meeting of the Andover City Council was called to order by Mayor Julie Trude,
September 15, 2020 at 6:00 p.m., at the Andover Public Works Building, 1900 Veterans Memorial
Drive, Andover, Minnesota.
Councilmembers present: Sheri Bukkila, Valerie Holthus, and Ted Butler
Councilmember absent: Jamie Barthel
Also present: City Administrator, Jim Dickinson
City Engineer/Public Works Director, David Berkowitz
Others
DISCUSS 2021 BUDGETDEVELOPMENT
Mr. Dickinson stated the goal is to reach a conclusion on a preliminary tax levy. He stated the City
is looking at utilizing budget reserves to balance the 2021 Budget. Mr. Dickinson explained staff
have prepared four options for the Council to consider based on past discussion.
Mr. Dickinson
update as prese
on the budget a
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the hire of an Assi
is recommencing
is currently being
dthe Council's budget guidelines adopted in April of 2020 and provided an
the staff report. Mr. Dickinson explained that COVID-19 has had an impact
e community and much of what the City is responding to is based on COVID-
the staffing requests for 2020 and 2021. He explained the City is delaying
Dmmunity Center Manager until 2021. Mr. Dickinson stated Administration
ition of a: GIS position and filling it in June of 2021. He explained the role
y a contractor and the impact to the budget will be around $10,000.
Mayor Trude said that GIS is something the City has never brought inhouse. She said if you bring
someone on board, you want more than a one or two-year timeline because they will be integrated
into the staff. Mr. Dickinson replied the City is currently contracting with a vendor and receives 20
hours per week in services supplemented with existing city staff. He explained the City is currently
experiencing a significant lagging of data and has a cumbersome process. He stated the City is trying
to get it solo -sourced and integrate other data such as water and utility data. He stated the GIS position
would be responsible for all mapping including development, utilities, streets, parks, and special
requests with the primary being utility system. Mayor Trude questioned about hiring mid -year
instead of earlier to assist in the large development projects. Mr. Dickinson replied the City is
currently using the best data it has today and the position will come in to keep the information current.
Mayor Trude stated the developers are paying for this position through their fees. Mr. Dickinson said
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Andover City Council Workshop Meeting
Minutes — September 15, 2020
Page 2
the Administrative Department selected the June timeline due to workload and the Engineering
Department preparing for spring projects now. He said staff will have the time to onboard a new
position in June.
Councilmember Butler asked if there is a long-term need for this position. Mr. Dickinson stated there
are fewer contractors available for GIS services because it is becoming a smaller part of their business.
He explained companies are selling software more than services and the ability to contract will
probably get more limited. He said he would like to see a higher level of service and bringing it
inhouse would allow greater response. Councilmember Butler asked Mr. Dickinson if he felt
reasonably confident this is a long-term position. Mr. Dickinson replied he would not propose a new
position if he did not feel it was sustainable. He stated the GIS position has been requested for the
past several years.
Mr. Dickinson reviewed expanding a part-time position with the Fire Department to full-time. He
stated fire calls have increased and there is a need for more day -time responders. Mr. Dickinson stated
discussions about additional positions within the Fire Department are ongoing.
Mr. Dickinson explained salary increases and health care and the impacts they have to the budget.
Mr. Dickinson reviewed the contractual services of the City Attorney, Sheriff's Department, and
recycling. Mr. Dickinson briefly discussed memberships, capital projects, parks, equipment, and
facility maintenance. Mr. Dickinson stated the Fiscal Disparity Contribution and Distribution are
final numbers.
Mr. Dickinson spoke about managing the Fund Balance and presented 4 options for Council to
consider. He stated the difference in the options is based on the amount of the Fund Balance
transferred to the 2021 Budget in order for the Council to set a tax levy they are comfortable with.
PREVIEW 2021 PROPOSED PROPERTY TAX LEVY
Mr. Dickinson explained that Council will be setting the maximum property tax levy. He stated
Council can lower, but not raise, the levy through the last meeting of December. Mr. Dickinson
presented four options for Council. He stated Option 1 is the original proposal presented by staff
with a 4.37% increase in the gross tax levy. He explained Option 2 proposes a constant tax rate;
Option 3 reduces the staff proposal by $100,000; and Option 4 proposes a 2% gross tax levy increase.
Mayor Trude asked Mr. Dickinson to explain capturing the growth. Mr. Dickinson stated all the
options take growth into account. Mr. Dickinson stated that staff have been seeking developers to
build within the City. He explained the lot supply will be healthy for the next three to five years.
Councilmember Holthus asked if the City used the greater amount of fund balance, what is the City
giving up or doing without. Mr. Dickinson stated the Council has set the goal of keeping the Fund
Balance at 50% and going no lower than 45%. He stated if the Council does not want to reduce
services, then it needs to use the Fund Balance. He stated the City is using a deficit budget and will
have to make up the difference with the Fund Balance. He stated the City is positioned quite well
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Andover City Council Workshop Meeting
Minutes —September 15, 2020
Page 3
and able to go through uncertainty and come out a financially healthy community. He stated if there
is another shutdown, it may be difficult to maintain the same level.
Councilmember Holthus asked about the debt for the Community Center and if improvements will
be affected in any of the options. Mr. Dickinson stated the City has levied for the debt and will pay
it. He explained the flexibility is with operating expenses. Councilmember Holthus stated she does
not want to lengthen the debt of the Community Center. Mr. Dickinson responded the debt payments
are locked in unless there is a refinancing opportunity that will make things better and allow the City
to save money.
Councilmember Holthus asked if the cost of living adjustments have been decided. Mr. Dickinson
said he put a placeholder in for salary adjustments and the Council can make adjustments which will
affect the transfer from the Fund Balance. Councilmember Holthus asked what the inflation rate was.
Councilmember Butler stated through July 2020, the inflation rate was -.03%.
Councilmember Butler asked if the growth rate for Andover was still at 1.1 %. Mr. Dickinson stated
1.1 % is correct and new growth helped Andover. Councilmember Butler stated the 1.1 % increase in
growth considered a decrease in the industrial properties. Mr. Dickinson stated the valuation of
existing commercial property went down. Councilmember Butler stated it is important to realize the
value new growth brings to the City and adjusting based on that. He stated his concern is keeping
from having a significant increase on existing property owners. Councilmember Butler stated he
supports Option 4 but does not want to put the City in a poor position and negatively impact the fiscal
disparity computation. Mr. Dickinson stated the City will feel a fiscal disparity impact next year.
Mayor Trude stated fiscal disparities offsets budget impacts by 15%.
Councilmember Bukkila asked what the difference in percentage is for residential versus commercial
properties. Mr. Dickinson replied commercial is about 5-7%, utilities are 5%, resulting in the City
being 88-90% residential supported. Councilmember Bukkila stated there are years when commercial
takes a hit and years when residential takes a hit. She said when commercial is valued less, it helps
that they take on less of the tax burden. Mr. Dickinson replied that residential takes on more of the
burden when commercial does not do well.
Councilmember Bukkila asked which option allows for potential road improvement transfer. Mr.
Dickinson replied Option 1, Option 2 and Option 3.
Councilmember Butler stated the City already allowed for a large transfer to road projects and he is
also open to Option 2.
Mayor Trude stated the City has done a good job allocating funds to road improvements and asked if
this was a good time to ask residents to give up more money for roads. Mayor Trude stated the City
is doing a good job by keeping the tax rate flat and maintaining services.
Councilmember Bukkila stated this is a preliminary number that tells people it will not go higher than
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Andover City Council Workshop Meeting
Minutes — September 15, 2020
Page 4
the number Council sets. She said it can improve as the year proceeds and the State opens up and
schools open. Councilmember Bukkila stated there is potential for items to drop off the budget but
does not want to tie the Council's hands with a low number. Mr. Dickinson identified items that can
fall off the budget and the possibility that growth will contribute to increased revenue.
Councilmember Bukkila stated the Council is looking at less than a 1% change and a difference of
$8 with Option 1. She stated she is supportive of Option 1 at this time with the expectation the City
can get closer to Options 2 or 3 with the end of the year economics. Councilmember Bukkila stated
she feels there is an expectation in the community that taxes are not going down.
Councilmember Holthus stated she supports Option 3 and that a 15% increase in health care costs is
actually very good in the current market.
Councilmember Butler said he has some reservations about what is in the budget and would like to
see the City invest in employee health care rather than cost of living increases. He said he is open to
Option 2 and does not want to burden residents with an increase.
Mayor Trude summarized one Councilmember supports Option 1; two support Option 2; and one
supports Option 3. Councilmember Bukkila stated she can move to Option 3. She stated it is not a
drop -dead number. Mayor Trude stated this number is what will be printed on property tax
statements. Councilmember Bukkila stated Option 3 is a $5 increase. She stated Option 3 is
reasonable with room for improvement and provides for a safety net.
Mayor Trude stated Option 2 maintains a 50% fund balance and there is still time for growth. She
stated she feels like the City is doing fine. Mayor Trude asked Mr. Dickinson if all the options were
manageable from a staff perspective. Mr. Dickinson stated Option 1, 2, or 3 can be done, it's just
one may take a little longer than the other. Mayor Trude asked if the Council can meet between
Option 2 and 3. She stated she believes growth will fill in the gaps and she is more concerned about
people paying their bills and says a flat rate is justified.
Councilmember Bukkila stated the final number will come in December.
Councilmember Butler stated the City is not in the position where the City has to increase the tax
levy tonight and that it is possible to keep it flat. He said he likes keeping the rate the same knowing
the City can do better by December.
Councilmember Holthus stated she is worried that health care coverage will be higher than proposed.
Mr. Dickinson stated each 5% is about $28,000.
Mayor Trude stated the Option 2 proposal includes the GIS position, adding staff in the Fire
Department, 15% increase in health care, no increase in law enforcement, and assumes the City is
capturing growth. Mr. Dickinson replied that Mayor Trude is correct and it applies to Options 1, 2,
and 3. Mr. Dickinson stated there is a $65,000 difference between Options 1 and 3.
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Andover City Council Workshop Meeting
Minutes —September 15, 2020
Page 5
Mayor Trade stated she cannot justify raising people's tax rate given that the budget includes all those
things and the City has transferred $1 million to roads.
Councilmember Bukkila stated Option 3 is a proposal, not a done deal, and allows flexibility.
Mayor Trade stated she does not see this being resolved. Mr. Dickinson replied he will be presenting
the item at the regular meeting following the workshop.
OTHER BUSINESS
0"Gon
ADJOURNMENT
Motion by Butler, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting
adjourned at 7:07 p.m.
Respectfully submitted,
Shari Kunza, Recording Secretary
Timesaver Off Site Secretarial, Inc.
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REGULAR ANDOVER CITY COUNCIL MEETING — SEPTEMBER 15, 2020
MINUTES
The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor
Julie Trude, September 15, 2020, 7:15 p.m., at the Andover City Hall, 1685 Crosstown
Boulevard NW, Andover, Minnesota.
Councilmembers present: Valerie Holthus, Sheri Bukkila, and Ted Butler
Councilmember absent: Jamie Barthel
Also present: City Administrator, Jim Dickinson
City Planner, Peter Hellegers
City Attorney, Scott Baumgartner
Others
PLEDGE OFALLEGIANCE
RESIDENT FORUM
No one appeared before the Council.
AGENDAAPPROVAL
Mayor Trude noted the additional document for the Sheriff s Department Report.
Motion by Holthus, Seconded by Bukkila to approve the Agenda as amended. Motion carried
unanimously.
APPROVAL OFMINUTES
August 25, 2020 Workshop Meeting:
Motion by Holthus, Seconded by Butler, to approve the August 25, 2020 Workshop meeting
minutes as presented. Motion carried unanimously.
September 1, 2020 Regular Meeting:
Councilmember Holthus requested a change to page 6, line 15 "Councilmember Holthus asked
if a bridge could be built" should be changed to "Councilmember Barthel asked..."
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Regular Andover City Council Meeting
Minutes —September 15, 2020
Page 2
Motion by Holthus, Seconded by Butler, to approve the September 1, 2020 Regular meeting
minutes as amended. Motion carried unanimously.
CIl'/Z�bYD7�%r`I�UIC9
Item 2 Approve Payment of Claims
Item 3 Receive Assessment Roll/Order Public Hearing/20-14, 2020 Mill & Overlay -Jay Street
NW (See Resolution R068-20)
Item 4 Receive Assessment Roll/Order Public Hearing/20-15, 2020 Mill & Overlay -Martin
Street NW (See Resolution R069-20)
Item 5 Receive Assessment Roll/Order Public Hearing/20-16, 2020 Mill & Overlay -Woodland
Estates I" & 2"d Additions (See Resolution R070-20)
Item 6 Declare Cost/Order Assessment Roll/20-2/2020 Street Reconstruction (See Resolution
R071-20)
Item 7 Approve Revised Guidelines for Field Usage by Youth Associations
Item 8 Approve Cleaning Services Contract/First Impressions Buildings Services, LLC
Item 9 Accept Member Award for Community Forestry Corps
Item 10 Approve Purchase/NAC Plumbing/Plumbing Fixtures
Motion by Butler, Seconded by Bukkila, to approve the Consent Agenda as read. Motion
carried unanimously.
ANOKA COUNTYSHERIFF'S OFFICE MONTHLYREPORT
Commander Paul Lenzmeier provided a monthly report for August stating the Department
responded to 1,433 calls for service resulting in 8 felony arrests, 5 gross misdemeanor arrests,
and 12 misdemeanor arrests. Commander Lenzmeier reported there were 7 DWI arrests with 4
of them being drug DWI arrests. He stated the Department conducted 162 traffic stops with 79
citations. He reported CSOs responded to 99 calls. Commander Lenzmeier highlighted several
significant events including a Deputy pursuing a stolen car leaving a known drug house. He
reported the driver of the stolen hit an oncoming car while fleeing the scene. Commander
Lenzmeier stated a perimeter was set up and the male suspect was apprehended. Commander
Lenzmeier reported a personal injury accident involving 5 vehicles where the suspect sped
through an intersection and stated he was on meth and had been awake for several days.
Commander Lenzmeier stated Deputies responded to a missing 7-year-old boy and found him
in the pond behind his house. Deputies performed life saving measures, the child was taken to
Mercy Hospital and transferred to Children's where he later died.
Commander Lenzmeier thanked the Council for letting the Sheriff's Department use the
Community Center field house for a Swearing -In Service for 14 new Deputies and 2
promotions.
Mayor Trude stated she had a concern with an uptick in juvenile crime and asked if that has
abated. Commander Lenzmeier said there was an increase until online school began after Labor
Regular Andover City Council Meeting
Minutes — September 15, 2020
Page 3
1 Day. He stated the Department provided extra patrols and asked parents to keep an eye on their
2 kids, particularly 14-17-year-olds in the early morning hours.
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4 Councilmember Bukkila stated this is the first week she has not been contacted by a member of
5 the community regarding juvenile behavior.
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7 Mayor Trude expressed her thanks to the Deputies who responded to the missing child and her
8 sorrow to the family.
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10 Councilmember Butler offered his congratulations to the newly sworn officers and those
11 receiving promotions.
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13 DISCUSS AND CONSIDER APPROVAL OF THE 2018 COMPREHENSIVE PLAN
14 UPDATE
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16 City Planner Hellegers explained the 2018 Comprehensive Plan update projects through 2040.
17 Mr. Hellegers explained the plan had previously been submitted but deemed incomplete by the
18 Met Council because it did not meet required density and needed a revised forecast for
19 population, housing, and employment.
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21 Mr. Hellegers reviewed the City Council and Planning and Zoning Commission meetings
22 focusing on the Comprehensive Plan. He stated the Planning and Zoning Commission held a
23 public hearing at their last meeting and provided a recommendation for approval.
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25 Mr. Hellegers summarized the changes made to the Comprehensive Plan as presented in the
26 staff report. Mr. Hellegers highlighted the changes to density and affordable housing
27 requirements and displayed a map identifying the density designation.
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29 Mr. Hellegers stated the Council is asked to approve the Comprehensive Plan and submit it to
30 the Metropolitan Council.
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32 Mayor Trude asked if the Planning and Zoning Commission supported the changes the Council
33 made to the Comprehensive Plan. Mr. Hellegers stated they were.
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35 Motion by Bukkila, Seconded by Holthus, to approve Resolution No. R072-20 submitting the
36 Andover Comprehensive Plan to the Metropolitan Council.
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38 Councilmember Bukkila stated it was a difficult and complex process. She stated each
39 Councilmember had their preferences and they adapted, moved forward, and ultimately came
40 to the better outcome.
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42 Mayor Trude stated each Councilmember held firm on one major goal to keep Andover
43 predominantly a single-family owner -occupied community.
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Regular Andover City Council Meeting
Minutes — September 15, 2020
Page 4
1 Councilmember Holthus thanked staff for their work on the plan and the options they presented
2 to Council to solve the density requirements.
4 Motion carried unanimously.
DISCUSS/APPROVE 2021 PRELIMINARYPROPERTY TAX LEVY
8 City Administrator Dickinson stated the Council will discuss and approve the 2021 Preliminary
9 Property Tax Levy which is the maximum the Council can set. He stated it can be lowered, but
10 not increased through the last meeting of December.
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12 Mr. Dickinson explained the budget process, which began in March. He stated the Council
13 adopted budget guidelines in April and the Preliminary 2021 Budget contains a property tax
14 levy providing for operations, debt service, capital projects, and local watershed management.
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16 Mr. Dickinson stated the goal is to provide sustainable revenue sources and the main revenue
17 source for the City is property taxes. Mr. Dickinson stated the City experienced an increase of
18 1.39% in the taxable market value. He explained the tax capacity value increased by 3.32%
19 which is what property taxes are based on. Mr. Dickinson summarized items in the budget and
20 identified significant changes. Mr. Dickinson stated the City has been significantly impacted
21 by COVID-19 and the City has used the funds provided by the Federal Government to support
22 local businesses.
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24 Mr. Dickinson identified numbers in the budget that will not change as he presents various
25 options for Council to consider. He stated the City's total expenditure number does not change
26 on all of the proposals. He stated the numbers that are changing include the amount of revenue
27 provided by the tax levy and the amount transferred from the Fund Balance.
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29 Mr. Dickinson reviewed four options for Council to choose from. He stated Option 1 would
30 utilize $335,000 in Fund Balance and increase property taxes by 1.3% or $11.60 on a $250,000
31 home. He explained Option 2 would keep the tax rate the same and would increase taxes by
32 $.10 on a $250,000 home by using $500,000 in Fund Balance. Mr. Dickinson reported that
33 Option 3 would utilize $435,00 in Fund Balance, increasing property taxes by .5% or $4.60 on
34 a $250,000 home. He stated Option 4 would use $678,000 in Fund Balance, reducing property
35 taxes by 1.39% or a reduction of $12.40 on a $250,000 home. He explained all these options
36 use the Fund Balance, maintain the emergency balance, and meets the City's budget needs.
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38 Mayor Trude explained the Fund Balance is like the City's savings account and the City keeps
39 funds in the account to handle cash flow management. She said the City also has revenue from
40 other areas such as building permits. She said whichever option the Council chooses meets the
41 auditor's requirements. Mr. Dickinson said she is correct. He stated the budget is comprised
42 of the general fund along with debt service, community center levy, and capital improvement
43 levy which are all currently fixed numbers. He said the only number that could change is the
44 General Fund Operations levy budget number.
Regular Andover City Council Meeting
Minutes —September 15, 2020
Page 5
1 Councilmember Butler said all these scenarios include adding staff appropriate to City growth,
2 full funding of public safety, providing road funding, maintaining budget reserves, and allow
3 for additional budget adjustments. Councilmember Butler stated he preferred Option 4 but
4 knows Andover is growing and has additional needs. He stated he is open to Option 2 which
5 keeps the tax rate relatively flat yet increases the overall City budget.
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7 Motion by Butler, Seconded by Bukkila to approve Resolution No. R074-20 adopting Option 2
8 the 2021 Preliminary Tax Levy.
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10 Councilmember Holthus stated she prefers Option 3 because she is worried about the increase
11 in health insurance and she would like to have enough on hand to give a cost of living adjustment
12 to employees not in the bargaining unit.
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14 Mayor Trude asked Mr. Dickinson to respond to Councilmember Holthus' concerns. Mr.
15 Dickinson stated there are placeholders in the budget. He stated for every 1 % the City deducts
16 from non -bargaining units cost of living increase will save the City $32,000. Mr. Dickinson
17 stated every 5% increase in health care costs is around $28,000 impact to the budget. He said
18 the major changes on the options are the amount of Fund Balance the City is going to utilize.
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20 Mayor Trude pointed out the Community Center Operations Levy, which is used to support
21 teen and senior programming, may not have as many seniors and teens participating because of
22 COVID-19 and she sees the number decreasing. Mr. Dickinson stated that is the number staff
23 has identified, includes staffing and teen and senior programming.
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25 Mayor Trude stated the City has a tax rate lower than surrounding communities and in Anoka
26 County. The City has grown by $40 million in valuation which increases the budget revenue
27 by over $300,000 even while residents pay the same amount in property taxes. She said
28 controlled growth has been positive and pays for expenses such as roads.
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30 Motion carried 3 ayes, 1 nay (Holthus).
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32 Mayor Trude stated the levy will be certified to the County and as Councilmember Bukkila
33 stated, the numbers can go down, but they cannot go up. She said the finalizing of the levy will
34 occur in December.
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36 DISCUSS/ADOPT 2021 DEBT SERVICE LEVY CHANGES
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38 Mr. Dickinson stated the City does a schedule with Anoka County who verifies the City is
39 levying sufficient funds to pay for its debt. Mr. Dickinson explained the City reduced the
40 amount that property taxes were allocated to debt payments by around $360,000. He stated it
41 is an annual reconciliation with the County.
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43 Motion by Bukkila, Seconded by Butler to approve Resolution No. R073-20 updating Certified
44 Bonded Indebtedness for 2021. Motion carried unanimously.
Regular Andover City Council Meeting
Minutes —September 15, 2020
Page 6
1 SET HEARING DATE(S) FOR 2021 BUDGET & LEVY DISCUSSION & PUBLIC
2 COMMENT
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4 City Administrator Dickinson asked the Council to set the public hearing dates for the 2021
5 budget. He explained the Truth in Taxation law, M.S. 275. 065, requires cities to schedule a
6 meeting at which the budget and levy will be discussed, and public input will be allowed prior
7 to the final budget and levy determination.
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9 Initial hearing date: Tuesday, December 1, 2020 at 7: 00 PM
10 Continuation hearing date: Tuesday, December 15, 2020 at 7: 00 PM
11 Official adoption date: Tuesday, December 15, 2020 at 7:00 PM
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13 Motion by Butler, Seconded by Holthus, to schedule hearing dates as presented by staff. Motion
14 carried unanimously.
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16 SCHEDULE OCTOBER WORKSHOP
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18 Mr. Dickinson requested Council to schedule a workshop on October 27`h to discuss items
19 identified in the staff report.
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21 Motion by Holthus, Seconded by Bukkila, to schedule a Council Workshop on October 27,
22 2020 at 6:00 p.m. Motion carried unanimously.
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24 COVID 19 UPDATE
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26 City Administrator Dickinson updated the Council on the primary changes to the COVID-19
27 response since the last meeting. He stated the Governor has extended the Executive Order until
28 October 12`h. Mr. Dickinson stated the City is accepting applications for the small business
29 grant program through Friday, September 181h, at 4:00 p.m. for Round 2 of the grant program.
30 He anticipates the dollars being used up in Round 2.
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32 Mayor Trude stated the Council and EDA support small businesses in Andover and set the goal
33 of assisting them with the small business COVID-19 grants. Mayor Trude asked Mr. Dickinson
34 if the grant program is successful in helping small businesses succeed. Mr. Dickinson replied
35 there has been feedback that the City's grant program is extremely helpful. Mr. Dickinson
36 stated the County also has a grant program which limits grants to $10,000 whereas the City's
37 limit is $50,000. He stated a number of businesses have identified significant losses in the
38 hundreds of thousands of dollars and the expanded limit by Andover allows for future success.
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40 ADMINISTRATOR'S REPORT
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42 City Staff updated the Council on the administration and city department activities, legislative
43 updates, updates on development/CIP projects, and meeting reminders/community events.
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Regular Andover City Council Meeting
Minutes —September 15, 2020
Page 7
1 (Administrative Staff Activities) — Mr. Dickinson stated Andover has 88 new home permits so
2 far this year. Mr. Dickinson said the City is entering the Parade of Homes and Andover has 7
3 homes represented. He stated the value of the homes range from $360,000 to $600,000. Mr.
4 Dickinson announced the Parade of Homes includes 7 different builders in 5 developments. He
5 updated the Council on the meetings he will be attending. He stated staff have been working
6 on the budget, CIP, EDA negotiations, and closing out of road projects program. Mr. Dickinson
7 updated the Council on the City facility construction projects. Mr. Dickinson said the
8 Community Center is looking at an October Yd grand opening. He said the COVID response
9 takes up a lot of time. He commended the Public Safety staff for their response and stated they
10 do not know what they are running into many times and may have COVID exposures on
11 responses. Mr. Dickinson stated the City takes great care to keep staff and the community safe.
12
13 Mayor Trade stated she is hearing from people regarding the City's Code and how the City
14 enforces the Nuisance Code. She stated she thinks it is because people are at home more. She
15 asked Mr. Dickinson to cover the topic. Mr. Dickinson replied the City has reached last year's
16 complaint total now, in September. He said the City responds based on complaints and has
17 received more complaints than in previous years. Mr. Dickinson stated the majority of calls are
18 about tall grass, vehicles, and junk. He explained the process, starting with a courtesy period
19 and then escalates it based on lack of response from the resident. Mayor Trade said if people
20 are having a hardship, they should contact the City. Mr. Dickinson stated the City will work
21 with residents on incremental progress. He said the goal is compliance, not punishment.
22
23 MAYOR/COUNCIL INPUT
24
25 (Margie's Kitchen) Mayor Trade said Council attended Margie's Kitchen and Cocktails and
26 the business is doing very well.
27
28 (Sunflower Fields and Outdoors) Mayor Trade said the sunflower fields have closed and stated
29 the fields were healing and provided for a positive and restoring experience for Andover. Mayor
30 Trade commented on the trails and open spaces that residents can enjoy.
31
32 (North Metro Mayors Meeting) Mayor Trade said she and Mr. Dickinson will be attending the
33 North Metro Mayors meeting creating the legislative agenda to advocate for cities and
34 improving the commuter route. She explained Highway 65 is getting a lot of attention and
35 Highway 10 through Anoka.
36
37 ADJOURNMENT
38
39 Motion by Holthus, Seconded by Butler, to adjourn. Motion carried unanimously. The meeting
40 adjourned at 8:23 p.m.
41
42 Respectfully submitted,
43
44 Shari Kunza, Recording Secretary
Regular Andover City Council Meeting
Minutes —September 15, 2020
Page 8
TimeSaver Off Site Secretarial, Inc.
Pa
REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — SEPTEMBER I5, 2020
TABLE OF CONTENTS
PLEDGE OF ALLEGIANCE......................................................................................................... 1
[3M_0IO rr1191:inuI
AGENDA APPROVAL .......................
APPROVAL OF MINUTES ................
CONSENT ITEMS ..............................
.............................................................. .
.............................................................. 1
................................................. 2
Item 2 Approve Payment of Claims............................................................................................
2
Item 3 Receive Assessment Roll/Order Public Hearing/20-14, 2020 Mill & Overlay -Jay
Street
NW(R068-20)............................................................. ...............................................
2
Item 4 Receive Assessment Roll/Order Public Hearing/20-15, 2020 Mill & Overlay -Martin
Street NW(R069-20)................................................a:...................................................
2
Item 5 Receive Assessment Roll/Order Public Hearing/20-16, 2020 Mill & Overlay -Woodland
Estates I" & 2°a Additions (R070-20) ......::.............................................................
2
Item 6 Declare Cost/Order Assessment Roll/20-2/2020 Street Reconstruction (R071-20)........
2
Item 7 Approve Revised Guidelines for Field Usage by Youth Associations ............................
2
Item 8 Approve Cleaning Services Contract/FirstImpressions Buildings Services, LLC .........
2
Item 9 Accept Member Award for Community Forestry Corps' .................................................
2
Item 10 Approve Purchase/NAC Plumbing/Plumbing Fixtures.....................................................
2
ANOKA COUNTY SHERIFF'S OFFICE MONTHLY REPORT ................................................
2
DISCUSS AND CONSIDER APPROVAL OF THE 2018 COMPREHENSIVE PLAN UPDATE
(R072-20) ...................... ......... ......... ........................................................
3
DISCUSS/APPROVE 2021 PRELIMINARY PROPERTY TAX LEVY (R074-20) ...................
4
DISCUSS/ADOPT 2021 DEBT SERVICE LEVY CHANGES (R073-20)..................................
4
SET HEARING DATE(S) FOR 2021 BUDGET & LEVY DISCUSSION & PUBLIC
COMMENT.`.........................................!::.......................................................................
6
SCHEDULE OCTOBER WORKSHOP..................................................................................
6
COVID19 UPDATE,... ......... ........:.............................................................................
6
ADMINISTRATOR'S REPORT... .....................................................................................
6
Staff
MAYOR/COUNC
(Margie's Kitchen
(Sunflower Fields
(North Metro May
ADJOURNMENT
2
4
5
6
7
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
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35
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ANDOVER CITY COUNCIL WORKSHOP MEETING — SEPTEMBER 22, 2020
MINUTES
The Workshop Meeting of the Andover City Council was called to order by Mayor Julie Trade,
September 22, 2020 at 6:00 p.m., at the Andover City Hall, 1685 Crosstown Blvd NW, Andover,
Minnesota.
Councilmembers present: Sheri Bukkila, Valerie Holthus, Jamie Barthel (via Zoom,), and Ted
Butler
Councilmember absent: None
Also present: City Administrator, Jim Dickinson
City Engineer/Public Works Director, David Berkowitz
Assistant Public Works Director, Todd Haas
Park & Recreation Commission Chair, Jim Lindahl
Others
DISCUSS PARKAND RECREATION COMMISSIONITEMS
a) Prairie Knoll Park Proposed Lighting Plan
Mr. Hass stated staff were directed by the Park
Prairie Knoll Park. 'Staff connected with Conn
Traditionaire light fixture. The Park and Rec
Traditionaire fixture to match the existing lights i
Mayor Trade stated she is concerned that the'lligh
lot and into their cars.
Recreation Commission to look at lighting at
Energy to lay out a lighting plan using the
on Commission recommended installing the
: park.
be adequate to get people safely to the parking
Councilmember Holthus''asked which fixture had less glare, the Traditionaire or the Shoebox. Mr.
Haas stated the Shoeboxdirects light down and would probably have less glare. Councilmember
Bukkila stated she is concerned about the up lighting affecting neighbors.
Councilmember Barthel asked if there would need to be more lighting units if the City purchased the
Traditionaire. Mr. Haas stated there is not much of a difference between the Traditionaire and the
Shoebox fixtures when it came to light spread.
Councilmember Bukkila stated she is concerned about the neighbors across the street and how they
feel about the lighting. Mayor Trade asked if they have been approached. Mr. Haas stated he has not
spoken to the neighbors about the lighting but has spoken to them about other safety factors in the
park. Councilmember Bukkila said she would like the neighbors to weigh in.
Andover City Council Workshop Meeting
Minutes —September 22, 2020
Page 2
1 Councilmember Butler stated his biggest concern is the lights are only positioned along the south side
2 of the lot. He stated he is leaning towards the Shoebox fixture because it gives better light.
4 Park and Recreation Commission Chair Lindahl stated the Commission wanted to match up with the
5 existing light fixtures in the south parking lot and that is why they chose the Traditionaire.
Mr. Haas stated the lights will not be installed until next spring which gives staff time to check with
the neighbors and ask for an updated quote from Connexus.
10 Councilmember Bukkila asked what funding source would be used for the lights. Mr. Haas responded
11 the item is in the Parks CIP and is slated as one project including the paving of the north parking lot.
12
13 Councilmember Butler stated getting neighborhood input is good and asked if they should look at
14 lighting in the north side of the north lot as well to provide better coverage.
15
16 Mayor Trude asked if the lights could be adjusted to light the lot and trail. Mr. Haas stated a light
17 was installed last fall on the trail and another light is planned to be installed near the sledding hill.
18
19 Councilmember Barthel stated he is in favor of the Shoebox fixture but would like to know how many
20 lumens the light gives off.
21
22 Mayor Trude confirmed staff will look at adjusting the locations of the lights, the brightness of the
23 lights, and checking with the neighbors for their feedback.
24
25 b) 5 Year Park CIP
26
27 Mr. Haas presented the Capital Improvement Plan as approved by the Park and Recreation
28 Commission. He said the Commission has been approached by a pickle ball group about adding
29 courts into the CIP. The Commission has decided to hold off until spring and then look at adding it
30 into the CIP when they have a better handle on revenue from 2020.
31
32 Mr. Dickinson stated Mr. Haas has the most up to date numbers and the Park Improvement Fund
33 which has increased due to Park Dedication fees recently receipted.
34
35 Mayor Trude asked Chair Lindahl to address why pickleball has not been put in the CIP. Chair
36 Lindahl replied the City has indoor space and he stated he does not see outdoor courts happening
37 unless the Park and Recreation Commission takes away a parking lot project in order to pay for the
38 courts.
39
40 Mayor Trude asked about the soccer association transition and heard that there are not as many
41 residents participating because the group is more focused on traveling. She asked if the soccer fields
42 will be getting used as much as they used to. Chair Lindahl replied lacrosse and football are using the
43 fields as well. He stated the new association has inhouse programs and numbers are not declining.
44 He stated the total proportion of Andover residents for the association has gone down, but that is
Andover City Council Workshop Meeting
Minutes — September 22, 2020
Page 3
because the size of the group has overall gotten larger.
Mayor Trude asked Mr. Haas if the soccer association has contacted the City about the change in
requesting fields. Mr. Haas replied the association does not use as many fields in the fall, but in the
summer, they are full. Mr. Lindahl stated the Park and Recreation Commission spoke to the new
association and they did not appear to have any issues with the new procedures.
8 Jeff Smith, 1527 139`h Lane NW spoke about pickleball being played inside is not currently desirable
9 because of COVID. He stated everyone wants outside play. He stated he is 78 years old and is a
10 pure pickleball player because he cannot physically play other sports he used to play. He showed the
11 Council the pickleball equipment and said it has changed his life. He is getting more exercise, he is
12 losing weight, and he is making new friends. He said you can get four pickle ball courts in one tennis
13 court. Mr. Haas stated there are two courts in Northwoods Park and are lighted. Mayor Trude asked
14 Mr. Smith how many people are playing pickleball in Andover. He replied about 60 that he knows.
15 He said people he plays with do not want to go inside to play.
16
17 Mayor Trude said the request from residents was to put pickleball courts on the budget. She stated
18 staff researched the cost at about $400,000. Mr. Haas showed a court from the City of Blaine and
19 said it's about $60-70,000 per court. He said the City of Coon Rapids has courts and when he visited
20 he was surrounded by Andover residents asking when courts would be built in Andover.
21
22 Mr. Berkowitz explained the costs associated with constructing pickleball courts. Mayor Trude asked
23 if the boneyard by City Hall was a good space for courts. Chair Lindahl stated the Park and Recreation
24 Commission thought it was a good location. Mr. Berkowitz said that property is a possibility, but it
25 would change the operations of Public Works staff. He stated the other locations include the old
26 Thorson property and Rose Park.
27
28 Councilmember Bukkila asked how many outdoor pickleball courts Andover has. Mr. Haas stated
29 the City has 4 and they are striped on basketball courts. Mr. Smith stated they are not good courts
30 because they do not have the fencing and use portable nets.
31
32 Councilmember Bukkila asked if this was a good transition until they can get courts built. Chair
33 Lindahl stated the pickleball group said they do not like what the City currently has because they
34 have to use portable nets and the court is not fenced in. Chair Lindahl stated the Park and Recreation
35 Commission is limited by the budget. Councilmember Bukkila said she is taking the Park
36 Commission's budget constraints into account and the fact that there is enthusiasm for the sport.
37
38 Mayor Trude said that half -court basketball is not a good solution, so the City actually has zero
39 outdoor pickleball courts.
40
41 Councilmember Butler stated they saw the enthusiasm from pickleball players and wanted to do
42 something, but the Park and Recreation Commission did not have the budget. He explained the courts
43 striped on basketball courts were not a long-term solution.
44
Andover City Council Workshop Meeting
Minutes —September 22, 2020
Page 4
1 Chair Lindahl stated they have not seen the desire for outdoor courts until this past spring. He said
2 if you want a nice project, it is going to take time. He said the pickleball group wants 6 courts at one
3 location.
4
5 Mayor Trade stated she has heard more about pickleball and there is an increase in demand due to
6 COVID.
7
8 Councilmember Bukkila said the City has increased the number of indoor courts. Chair Lindahl
9 stated the City has accommodated the winter needs and there is a summer need that is going to take
10 time to build and do right.
11
12 Councilmember Butler said there is huge use of pickleball in the winter in the Community Center
13 with 50 people waiting to play. He said pickleball hits a broad demographic. He said he did not think
14 the City would be hurting their Community Center revenue by having outdoor options in the summer.
15 Councilmember Butler said he likes the Public Works boneyard location because of its proximity to
16 the Community Center and people can check out equipment from the Community Center. He said
17 he does not like converting tennis courts into pickleball courts.
18
19 Councilmember Holthus thinks it will be a very valuable, highly used amenity in the City and the
20 Council should give serious thought to constructing courts. She feels strongly the City should do it.
21
22 Councilmember Barthel said he likes the idea of constructing courts and would like to send it to the
23 Park and Recreation Commission to discuss and provide recommendation. He said it may take time
24 to get the courts in the 5-year plan.
25
26 Mayor Trade feels the City should place it in the CIP in 2022 and collect more data, such as location.
27
28 Chair Lindahl stated the Park and Recreation Commission narrowed it down to three locations:
29 Prairie Knoll, City Hall Complex, and Rose Park. He said if the City is going to build it, they should
30 build 6 courts at a cost of about $400-500,000 and there currently is no money in the Park
31 Improvement Fund.
32
33 Councilmember Bukkila stated the Park Commission can put it in their goals, but if they do not have
34 the funds, the Park Commission will have to look at prioritizing items. She also said she does not
35 want the Council to bypass the Parks Commission review.
36
37 Mayor Trade summarized Council's opinions as follows: Councilmember Bukkila and Barthel
38 would like to wait and place in the CIP for 2025. Mayor Trade, Councilmember Holthus, and
39 Councilmember Butler would like to put it in the CIP sooner. Councilmember Butler suggested a
40 study in 2021 and construction in 2022, hoping that Park Dedication revenue increases.
41
42 Mr. Dickinson said there has been a trend for developers to pay their park dedication fees up front
43 however, others pay as they go. He said it is tough to estimate the Park Dedication numbers. He said
44 when the property east of the railroad tracks develops, it will probably be a combination of land and
Andover City Council Workshop Meeting
Minutes — September 22, 2020
Page 5
cash.
Councilmember Bukkila suggested placing the pickleball courts in the CIP at 2025 and as funds
become available, the project can be moved sooner.
6 Mayor Trude stated the CIP is like a wish list and places projects as a marker. Mayor Trude said she
7 agrees that it is important to get the pickleball courts in the CIP and said it is more important than
8 paving a gravel parking lot. Mayor Trude said that after spending $5 million recently on organized
9 sports, it is time to spend money on adults. She said each year the CIP gets pulled up and looked at
10 to see if they can afford to construct the projects.
11
12 Mayor Trude requested a park east of the railroad tracks be added to the CIP as well. She said it is
13 important to get things on the CIP list so people know that it is reserved and the City is thinking about
14 it ahead of time.
15
16 Councilmember Bukkila reiterated that she supports placing the pickleball courts in 2025 and
17 explained once a project is in the CIP, people expect it to happen. She said the public does not
18 understand that it is only going to happen if there are funds and Council approves it.
19
20 Councilmember Butler asked if Councilmember Bukkila would be open to a study in 2021 and
21 construction dollars in 2024 or 2025. Councilmember Bukkila agreed that it is a more realistic
22 approach and allows the Park and Recreation Commission time to do their work.
23
24 Mayor Trude asked if the Park and Recreation Commission is looking at adding a park on the east
25 side of the railroad tracks. Mr. Haas replied the Park Plan specifically states the City is looking at
26 constructing one more neighborhood park in the general area of the railroad developments.
27
28 Mayor Trude said the park should go on the list as well and feels that there should be some money
29 spent on adults.
30
31 Park and Recreation Commission Chair Lindahl stated he was one opposed to paving parking lots,
32 but as time has progressed, he sees the need. He is concerned that new neighborhoods are going to
33 come in and want a park immediately and there will not be any money for one because the City is
34 paving parking lots and pickleball courts.
35
36 Councilmember Barthel stated he supports the $10,000 pickleball study and would still like the Park
37 Commission to take the lead. He said he would like to see the construction go in the CIP in 2024-25.
38
39 Mr. Dickinson summarized the discussion of the Council as follows: $10,000 in 2021 for a pickleball
40 planning study and construction in 2023 or later.
41
42 Councilmember Holthus stated she is concerned that the study will be irrelevant if there is a large gap
43 between the study and construction. Councilmember Butler responded the study will determine the
44 location, the number of courts, and other information that will still be relevant.
Andover City Council Workshop Meeting
Minutes — September 22, 2020
Page 6
1 Mayor Trade suggested the item go back to the Park and Recreation Commission. Mr. Dickinson
2 replied the City needs to have the CIP solidified so it can go in front of Council for approval in
3 October. Mr. Dickinson said the construction of the pickleball courts has to be in the CIP more than
4 two years in the future or there is a public expectation it will be built soon.
5
6 Mayor Trade asked Park and Recreation Commission Chair Lindahl to take the item back to the Park
7 Commission with the direction that the Council would like pickleball courts placed in the CIP budget.
8 Mr. Haas stated he will take the pickleball item to the Park Commission on October lst and establish
9 construction in the CIP in 2024.
10
11 c) 2020 Existing Park and Future Park Facilities Chart/Zones A-D
12
13 Mr. Haas asked Council to present questions on the Park Facilities Chart as presented in the staff
14 report.
15
16 Mayor Trade noted the improvements to Timber Trails Park and said it is a gorgeous park that rarely
17 gets used. She stated she would rather see the money go to a park that has a lot of activity.
18 Councilmember Butler said it is used for baseball and due to COVID, has not been used as much this
19 year. He said it is a good field and the baseball association will need to be reminded that it is available.
20 Mayor Trade replied she trusted Councilmember Butler's opinion on Timber Trails.
21
22 Mayor Trade said Country Oaks Park is slated for no improvements and she always sees kids playing
23 at the park. She said she feels the park is well used and should be considered for improvements.
24 Councilmember Barthel said Country Oaks has more amenities and is used more by the
25 neighborhood. Park and Recreation Commission Chair Lindahl stated the Parks Commission has not
26 received any public comments about Country Oaks. He explained public feedback drives many of
27 the Park Commission's decisions. Mr. Berkowitz stated Country Oaks is slated for replacement but
28 questioned if there is space for new amenities at the park. Councilmember Barthel replied the park
29 is built out and there is not much space for anything new.
30
31 Mayor Trade said Woodland Crossings is considered for irrigation. She said when she visited the
32 park, she saw signs that there are areas that are not groomed to reduce the need for watering. She
33 asked why the park would need irrigation if it is intended to be a low -maintenance park. Mr. Grode
34 said the Park and Recreation Commission gave staff feedback if the grass became aesthetically
35 unappealing to the neighborhood, that the City consider irrigation. Chair Lindahl stated the Park
36 Commission wants parks to fit into the neighborhood and reduce complaints by residents, so irrigation
37 was put in case it became a problem.
38
39 Mr. Smith stated he lives by Bunker Hills Park and the playground is used a lot, but the ball field is
40 not used at all.
41
42 Mayor Trade said she heard from a resident near Terrace Park that there used to be a sliding hill and
43 they would like to see that brought back. Mr. Haas said they can use it as a sliding hill. Mayor Trade
44 said she thinks it has to be mowed better and there may be scrub trees making sliding dangerous.
Andover City Council Workshop Meeting
Minutes — September 22, 2020
Page 7
Mayor Trade suggested adding skateboard equipment.
2
3 Councilmember Holthus asked what was happening with the old golf course. Mr. Dickinson replied
4 that it is not a park. He explained the DNR has an easement over it and the City can only put a mowed
5 trail in there.
7 The Council discussed Strootman Park and adding some equipment there since young families are
8 moving in. Mr. Haas said staff will make sure there are some smaller pieces of equipment added to
9 the playground.
10
11 Mayor Trade suggested looking at adding equipment to Hidden Creek East. Councilmember Bukkila
12 said the neighborhood hears noise from the Sheriff's shooting range and the basketball court. She
13 said the irrigation would be the most important thing in that park. Mr. Berkowitz summarized
14 Councilmember Bukkila's suggestion: add irrigation, remove basketball court, and add a shelter.
15
16 Mayor Trade stated the Round Lake boat launch must be getting more popular with paddle boarding.
17 Mr. Haas said the cattails are filling that area in. Mr. Haas said cars do not get stuck, but the City
18 had to remove some cattails.
19
20 Mayor Trade stated she appreciated the work staff put into the spreadsheet. Mr. Haas stated the Park
21 and Recreation Commission updated the spreadsheet and did a separate evaluation of the City Hall
22 campus area to include pickleball, a splash pad and a signature playground.
23
24 Councilmember Butler asked about Coon Creek Park, Tom Anderson Trail, and if there could be
25 canoe/kayak access. Mr. Berkowitz replied the City is working with the Coon Creek Watershed
26 District and now is a good time for a discussion on access.
27
28 Councilmember Butler stated the City's trail signage is difficult to read and would like the City to
29 use signage similar to the County. Mr. Haas stated signage is being worked on. Councilmember
30 Holthus agreed the signage needs to be updated in the preserve to provide orientation.
31
32 REVIEWDRAFT OF202I-2025 CIP
33
34 Mr. Dickinson stated the CIP is updated to reflect discussions from previous meetings and will need
35 to be updated to reflect the park discussion this evening. He provided a summary of the updates and
36 explained where the dollars in the CIP are going to be spent in the next five years. Mr. Dickinson said
37 parks takes up 4% of CIP dollars and about 80% of discussion.
38
39 Mr. Berkowitz said the City is on the unofficial list for funding of a roundabout at Nightingale Street
40 and Crosstown Boulevard from the Met Council in 2024-2025. He said he will begin discussions
41 with the County on the intersection. He said there will be many public meetings on that project.
42
43 Mr. Dickinson stated the CIP document will not change much and asked the Council for questions.
44
Andover City Council Workshop Meeting
Minutes — September 22, 2020
Page 8
1 Mayor Trude stated she does not see the benefit of paving the parking lot at Pine Hills Park and would
2 prefer the funding to go to capital equipment. Councilmember Butler stated the design of the parking
3 lot was intended to be paved and supports getting it paved at some point in the future. Mr. Dickinson
4 stated it was also a goal of the Council and Commission to finish that park.
6 2021 SPEC24L REVENUE, DEBT SERVICE, CAPITAL PROJECTS, ENTERPRISE &
7 INTERNAL SERVICE FUNDS BUDGET DISTRIBUTION & DISCUSSION
9 Mr. Dickinson reviewed the 2021 Proposed Property Tax Levy the City Council adopted. He stated
10 the Council is asked to discuss other City funds, outside the General Fund. Mr. Dickinson briefly
11 identified the other City funds and explained the items within each fund: Special Revenue Fund,
12 Debt Service, Capital Projects, Enterprise, and Internal Service Funds.
13
14 Mr. Dickinson stated the monument sign at Bunker Lake Boulevard and Crosstown Boulevard is
15 having panel burnout problems and may need significant replacement at a cost around $20,000. He
16 stated the City's monument signs will need to be put on a rotation in the budget to ensure they are
17 updated regularly.
18
19 Mr. Dickinson gave a brief overview of the Community Center budget and stated staff will have a
20 more detailed presentation in October.
21
22 Mr. Dickinson explained Mr. Haas will be retiring at some point and will need to be replaced by a
23 Councilmember or resident (not a staff member) on the Lower Rum River Watershed Management
24 Organization (LRRWMO).
25
26 Councilmember Bukkila asked what construction was going on at Crosstown Boulevard and 133'
27 Avenue. Mr. Berkowitz stated he is unsure and will get back to her.
28
29 Mr. Dickinson stated Charitable Gambling is picking up again after being closed down by COVID
30 for several months. He stated the City will have the funds to fulfill the budget commitments.
31
32 Councilmember Bukkila asked if the City would ever be able to pay cash for capital equipment
33 instead of using bonds. Mr. Dickinson replied at some point the City can reduce, but likely not
34 eliminate the Capital Equipment Bond.
35
36 Mr. Dickinson explained there is a lot of activity in the funds outside of the General Fund. He stated
37 there will be additional discussions about the General Fund in October along with a presentation on
38 health insurance if it is resolved. Mr. Dickinson stated the City is looking at paying off one of the
39 bonds in the water utility to save money.
40
41 Mayor Trude asked if some of the costs for teen and afterschool programming will shift from the
42 General Fund to the Charitable Gambling Fund if the Charitable Gambling Fund remains stable.
43 Mayor Trude questioned whether there would be teen and after school programming due to COVID.
44 Mr. Dickinson stated there will be programming, it will just look different and be limited in numbers.
Andover City Council Workshop Meeting
Minutes —September 22, 2020
Page 9
1 Mr. Dickinson stated he hopes seniors will migrate to the Community Center rather than the Senior
2 Center because the Community Center is more accessible and has more space and opportunities.
4 AUGUST 2020 GENERAL FUND BUDGET PROGRESS REPORT
6 Mr. Dickinson reported 2020 revenue is at 57% through August in comparison to 60% at the same
7 time last year. He stated new homes are at 95. He reported expenditures are at 54% through August
8 2020 and was at 61 % at the same time last year. Mayor Trude asked if COVID expenses were covered
9 by CARES dollars. Mr. Dickinson confirmed they were.
10
11 AUGUST 2020 CITYINVESTMENT REPORTS
12
13 Mr. Dickinson reported City Investments are in a safe location. He said he expects the ice deposit
14 for the National Sports Center to be returned by the National Sports Association in 2022 instead of
15 waiting until 2026.
16
17 OTHER BUSINESS
18
19 Mr. Dickinson reported the Parade of Homes is going on now and Andover has 7 homes in it. He said
20 the builder pulling the most permits is TH Homes in Catcher's Creek.
21
22 Councilmember Butler asked how many platted units have not paid their Park Dedication fees. Mr.
23 Dickinson said there are approximately 100 lots unpaid within the City and revenue should be
24 expected in the next three years. Mr. Dickinson explained the policy of allowing developers to delay
25 paying on lots and the City charging an interest rate which began during the recession. Mr. Dickinson
26 indicated a recommendation of eliminating the policy when the fee schedule is requested for approval.
27 Council reached consensus to remove the policy.
28
29 ADJOURNMENT
30
31 Motion by Barthel, Seconded by Holthus, to adjourn. Motion carried unanimously. The meeting
32 adjourned at 8:55 p.m.
33
34 Respectfully submitted,
35
36 Shari Kunza, Recording Secretary
37 TimeSaver Off Site Secretarial, Inc.
38
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO:
Mayor and Councilmembers
CC:
Jim Dickinson, City Administrator
FROM:
Lee Brezinka, Finance Manager
SUBJECT:
Payment of Claims
DATE:
October 6, 2020
Attached are disbursement edit lists for claims related to the on -going business of the City of Andover.
Claims totaling $297,729.80 on disbursement edit list 41 - #2 from 09/18/2020 — 09/25/2020 has been issued
and released.
Claims totaling $280,062.31 on disbursement edit list #3 dated 10/06/2020 will be issued and released upon
approval.
BUDGET IMPACT
The edit lists consist of routine payments with expenses being charged to various department budgets and
projects.
ACTION REQUESTED
The Andover City Council is requested to approve total claims in the amount of $577,792.11. Please note that
Council Meeting minutes will be used as documented approval.
Re
�spectfully submitted,
`
� Lee
Lee Brezink2/
Attachments: Check Proof Lists
Accounts Payable
1
Computer Check Proof List by Vendor
IANDOWR
User: BrendaF
Printed: 09/18/2020 - 10:01AM
Batch: 00417.09.2020
Invoice No Description
Amount
Payment Date
Acct Number
Reference
Vendor: AmazonBu Amazon Capital Services
Check Sequence: 1
ACH Enabled: False
ICR3-LL3J-67JN Monitors for Community Center Expansion
131.56
09/18/2020
4403-49300-61020
1GKF-HLGH-MF17 Speakers for Building Dept
79.40
09/18/2020
0101-41420-61225
Check Total:
210.96
Vendor: BrockWhi Brock White Company, LLC
Check Sequence: 2
ACH Enabled: False
14004254-01 Lute Straight 36" No Hdl 36LP
59.54
09/18/2020
0101-43100-61125
14070344-00 Returned Fiber Exp Joint for Veh Maint
-42.93
09/18/2020
430349300-61020
14182336-00 Lute Straight 36" No Hdl 36LP
108.47
09/18/2020
0101-43100-61125
Check Total:
125.08
Vendor: Ehlers Ehlers & Associates, Inc.
Check Sequence: 3
ACH Enabled: False
84422 TIF Reporting - 2019 Reports
125.00
09/18/2020
450149300-63005
Check Total:
125.00
Vendor: KinectEG Kinect Energy Group
Check Sequence: 4
ACH Enabled: False
315731/11171502 Community Center
3,702.48
09/18/2020
213044000-62015
315731/11171508 Public Works
287.99
09/18/2020
0101-41930-62015
Check Total:
3,990.47
Vendor: LepageSo Lepage & Sons
Check Sequence: 5
ACH Enabled: False
111930 Trash Removal for Parks Dept
613.37
09/18/2020
0101-45000-62020
Check Total:
613.37
Vendor: Loes Lee's Oil Company
Check Sequence: 6
ACH Enabled: False
84732 Recycled Oil Filters & Anti -Freeze
98.50
09/18/2020
0101-46000-63010
84806 Recycled Oil Filters
30.00
09/18/2020
010146000-63010
84807 Recycled Oil Filters & Anti -Freeze
68.50
09/18/2020
010146000-63010
AP -Computer Check Proof List by Vendor (09/18/2020 - 10:01 AM) Page 1
Invoice No Description Amount Payment Date Acct Number Reference
Check Total:
197.00
Vendor: Menards
Menards Inc
Check Sequence: 7
ACH Enabled: False
33605
Primed MDF Board & Tapcon
21.64
09/18/2020
6100-48800-61020
33672
Misc. Supplies
122.61
09/18/2020
0101-41920-61120
34077
Misc. Supplies
25.25
09/18/2020
0101-45000-61020
Check Total:
169.50
Vendor: Mickman
Mickman Brothers Inc.
Check Sequence: 8
ACH Enabled: False
5271
Mowing Contract @ Crosstown Drive
263.17
09/18/2020
0161-45000-63010
5272
Mowing Contract @ Fire Station #1
638.83
09/18/2020
0101-41920-63010
5273
Mowing Contract @ Fire Station #2
366.67
09/18/2020
0101-41920-63010
5274
Mowing Contract @ Fire Station #3
385.38
09/18/2020
0101-41920-63010
5275
Mowing Contract @ City Hall
546.17
09/18/2020
010141910-63010
IRRO34687
Community Center Irrigation
2,912.00
09/18/2020
440349300-63010
Check Total:
5,112.22
Vendor: MNPCA
Minnesota Pollution Control Agency
Check Sequence: 9
ACH Enabled: False
SD-76988401
Wastewater Certification Renewal M. Cramton
23.00
09/18/2020
5200-48200-61320
Check Total:
23.00
Vendor: Plunkett
Plunketes Pest Control, Inc.
Check Sequence: 10
ACH Enabled: False
6750006
Pest Control @ City Hall
129.79
09/18/2020
010141910-63010
6750007
Pest Control @ Public Works
129.79
09/18/2020
010141930-63010
6762714
Pest Control @ Fire Station #1
129.79
09/18/2020
010141920-63010
6762716
Pest Control @ Fire Station #2
129.79
09/18/2020
0101-41920-63010
6762840
Pest Control @ Fire Station #3
12999
09/18/2020
010141920-63010
Check Total:
648.95
Vendor: Postmast
Postmaster
Check Sequence: 11
ACH Enabled: False
2020
Mailing for Community Center
1,722.16
09/18/2020
010149100-63905
Check Total:
1,722.16
Vendor: ReliPlus
Reliable Plus
Check Sequence: 12
ACH Enabled: False
Pymt #3-22B
Replace Lost Check for PW Vch Maint
24,369.16
09/18/2020
430349300-63010
Check Total:
24,369.16
Vendor: RepSvices
Republic Services #899
Check Sequence: 13
ACH Enabled: False
AP -Computer Check Proof List by Vendor (09/18/2020- 10:01 AM) Page 2
Invoice No
0899-003598219
Description
September 2020 Recycling Service
Check Total:
Total for Check Run:
Total of Number of Checks:
Amount Payment Date Acct Number
11,466.63 09/18/2020 0101-46000-63010
11,466.63
48,773.50
13
Reference
AP -Computer Check Proof List by Vendor (09/18/2020 - 10:01 AM) Page 3
Accounts Payable
Computer Check Proof List by Vendor
User: BrendaF
Printed: 09/25/2020 - 1:36PM
Batch: 00422.09.2020
Invoice No Description
Amount Payment Date Acct Number
W
LTY orL66�'ER
Reference
Vendor: AbleHose
Able Hose And Rubber
Check Sequence: 1
ACH Enabled: False
220974-001
PW Veh Maint Exhaust System
180.09
09/25/2020
4303-49300-61020
Check Total:
180.09
Vendor: AFLAC
AFLAC
Check Sequence: 2
ACH Enabled: False
669444
September 2020 Preimium
679.32
09/25/2020
0101-00000-21209
Check Total:
679.32
Vendor: Aircon
Aircon Electric Corporation
Check Sequence: 3
ACH Enabled: False
11650-2020-1
Creating More Mtg Space due to Spacing Needs
2,299.06
09/25/2020
2510-46500-63010
11652-2020-1
FS #3 Install Motion Switch in Mans Room
774.53
09/25/2020
010141930-63105
11665-2020-1
Disconnect Well & Boiler for Rental Property
135.00
09/25/2020
452049300-63105
11667-2020-1
Remove Lights @ Maint Garage & Replace W/L
3,040.00
09/25/2020
0101-41930-63105
11669-2020-1
WTP Pipe in for Low Voltage in Chemical Roor
158.61
09/25/2020
510048100-63100
Check Total:
6,407.20
Vendor: AllArena
All American Arena Products
Check Sequence: 4
ACH Enabled: False
2455
Community Center Expansion
3,974.00
09/25/2020
4403-49300-63010
Check Total:
3,974.00
Vendor: AmBldgCo
American Building Contractors Inc
Check Sequence: 5
ACH Enabled: False
128300596
Refund Permit - Address in Ham Lake
72.00
09/25/2020
010142300-52185
Check Total:
72.00
Vendor: AnderEar
Earl F. Andersen, Inc.
Check Sequence: 6
ACH Enabled: False
0124498-IN
Flat Galvanized Channel
2,395.00
09/25/2020
0101-43300-61030
Check Total: 2,395.00
AP -Computer Check Proof List by Vendor (09/25/2020 - 1:36 PK Page 1
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:
AndLacro
Andover Area Lacrosse Assn
Check Sequence: 7
ACH Enabled: False
32418
Refund Key Deposit for Prairie Knoll
400.00
09/25/2020
0101-00000-24201
Check Total:
400.00
Vendor:
AndS2016
Andover Station 2016, LLC
Check Sequence: 8
ACH Enabled: False
010203
OEAEstimate
3,794.84
09/25/2020
211046500-63010
Check Total:
3,794.84
Vendor:
AnkCity
City of Anoka
Check Sequence: 9
ACH Enabled: False
INV00609
Traffic Signal @ Bunker & 7th Ave
29.44
09/25/2020
0101-43400-62005
Check Total:
29.44
Vendor:
Beacon
Beacon Athletics
Check Sequence: 10
ACH Enabled: False
0520657-IN
Goal Line Aerosol Paint White
2,862.00
09/25/2020
0101-00000-24201
Check Total:
2,962.00
Vendor:
BeckerAr
Becker Arena Products, Inc
Check Sequence: 11
ACH Enabled: False
1024363
Flooding Hose
252.08
09/25/2020
2130-44300-61020
1024481
Flooding Hose Kitting
20.19
09/25/2020
2130-44000-61020
Check Total:
272.27
Vendor:
BillsSup
Bill's Superette, Inc.
Check Sequence: 12
ACH Enabled: False
August 2020
Car Washes - 78410
8.75
09/25/2020
0101-42300-61020
August 2020
Car Washes-78430
8.75
09/25/2020
0101-41500-61020
July 2020
Car Washes - 78420
8.75
09/25/2020
0101-41600-61020
July 2020
Car Washes - 78430
8.75
09/25/2020
0101-41500-61020
June 2020
Car Washes - 78410
8.75
09/25/2020
0101-42300-61020
June 2020
Car Washes - 78430
8.75
09/25/2020
0101-41500-61020
June 2020
Car Washes - 78420
17.50
09/25/2020
0101-41600-61020
May 2020
Car Washes - 78430
8.75
09/25/2020
0101-41500-61020
May 2020
Car Washes - 78420
8.75
09/25/2020
0101-41600-61020
Check Total:
87.50
Vendor:
BirchTre
Birch Tree Care
Check Sequence: 13
ACH Enabled: False
30918
Emerald Ash Borer Trunk Injection
97.20
09/25/2020
0101-45500-63005
30919
Emerald Ash Borer Trunk Injection
64.80
09/25/2020
0101-45500-63005
30920
Emerald Ash Borer Trunk Injection
307.80
09/25/2020
0101-45500-63005
30921
Emerald Ash Borer Trunk Injection
64.80
09/25/2020
0101-45500-63005
AP -Computer Check Proof List by Vendor (09/25/2020 - 1:36 PM) Page 2
Invoice No Description Amount Payment Date Acct Number Reference
Check Total:
Vendor: BmckWhi
Brock White Company, LLC
14182380-00
TK-9000 Epoxy
Check Total:
Vendor: CatCrWes
Catchers Creek West
Escrow
Catcher's Creek West
Check Total:
Vendor: CedWrid
Cedar Management, Inc
Labor/Parts
August 2020 Labor & Parts
Management Fees
August 2020 Management Fees
Check Total:
Vendor: Centerpt
CenterPoint Energy
6402417246-8
2527 Bunker Lake Blvd Main (4-Plex)
Check Total:
Vendor: CentWood
Central Wood Products
447289
Clean Brash & Logs
Check Total:
Vendor: CenLink
CenturyLink
763 754-6713
Subway @ Community Center
763 755-0776
Community Center Service
763 755-0776
City Hall Service
763 755-0776
Fire Department Servcie
763 755-0776
Public Works Service
Check Total
Vendor: CimasGK
Cintas Corp - Cintas Lee #16K
4060808163
Floor Mat Rental
4060808260
Uniform Cleaning
4060808260
Uniform Cleaning
4060908260
Uniform Cleaning
4060808260
Uniform Cleaning
4060909260
Uniform Cleaning
534.60
Check Sequence: 14 ACH Enabled: False
112.66 09/25/2020 0101-43100-61125
112.66
Check Sequence: 15 ACH Enabled: False
56,090.00 09/25/2020 7200-00000-24209
Check Sequence: 16 ACH Enabled: False
150.44 09/25/2020 4520-49300-63105
375.30 09/25/2020 4520-49300-63010
525.74
Check Sequence: 17 ACH Enabled: False
4.40 09/25/2020 4520-49300-62015
Check Sequence: 18 ACH Enabled: False
50.00
09/25/2020
0101-45000-62020
50.00
Check Sequence: 19 ACH Enabled: False
54.71
09/25/2020
2130-44100-62030
2-1.50
09/25/2020
2130-44000-62030
27.49
09/25/2020
0101-41910-62030
27.50
09/25/2020
0101-41920-62030
27.49
09/25/2020
0101-41930-62030
164.69
Check Sequence: 20 ACH Enabled: False
69.55
09/25/2020
0101-41930-62200
23.71
09/25/2020
0101-43300-61020
71.09
09/25/2020
0101-45000-61020
23.71
09/25/2020
5100-48100-61020
47.39
09/25/2020
5200-48200-61020
23.67
09/25/2020
6100-48800-61020
AP -Computer Check Proof List by Vendor (09/25/2020 - 1:36 PM) Page 3
Invoice No Description Amount Payment Date Acet Number Reference
4060808260
Uniform Cleaning
165.90
09/25/2020
0101-43100-61020
4062109120
Floor Mat Rental
37.46
09/25/2020
0101-41910-62200
Check Total:
462.48
Vendor: CintasCo
Cintas Corporation
Check Sequence: 21
ACH Enabled:
False
5030062198
Service FirstAid Cabinet
91.08
09/25/2020
213044000-61020
Check Total:
91.08
Vendor: StPaulCi
City of St. Paul
Check Sequence: 22
ACH Enabled:
False
IN42593
Asphalt Mix
5,146.06
09/25/2020
0101-43100-61125
Check Total:
5,146.06
Vendor: CMTDiver
CMT Janitorial Services
Check Sequence: 23
ACH Enabled:
False
2778
Monthly Cleaning Service
1,043.12
09/25/2020
010141930-63010
2778
Monthly Cleaning Service
460.20
09/25/2020
010141920-63010
2778
Monthly Cleaning Service
306.80
09/25/2020
6100-48800-63010
2778
Monthly Cleaning Service
1,257.88
09/25/2020
0101-41910-63010
Check Total:
3,068.00
Vendor: Colonial
Colonial Life & Accident
Check Sequence: 24
ACH Enabled:
False
7156706-1001130
October 2020 Premium - E7156706
279.90
09/25/2020
0101-00000-21210
Check Total:
279.90
Vendor: CommAspl
Commercial Asphalt Co.
Check Sequence: 25
ACH Enabled:
False
200915
MV4 Wear Rec 5.8%/4.0%, BM
248.00
09/25/2020
0101-43100-61125
Check Total:
248.00
Vendor: ConFleet
Consolidated Fleet Services, Inc
Check Sequence: 26
ACH Enabled:
False
2020MY0161
Unit Ladder I Pierce 100' PAP
1,096.75
09/25/2020
010142200-63010
Check Total:
1,096.75
Vendor: Dalco
Dalco
Check Sequence: 27
ACH Enabled:
False
3672863
Gloves/Cleaners/Toilet Tissue
1,577.38
09/25/2020
213044000-61020
Check Total:
1,577.39
Vendor: DehnOil
Dehn Oil Company
Check Sequence: 28
ACH Enabled:
False
67850
Diesel Fuel
4,687.50
0925/2020
610048800-61050
AP -Computer Check Proof List by Vendor (09/25/2020 - 1:36 PW Page 4
Invoice No Description
Amount Payment Date Acct Number
Reference
67851
Unleaded Fuel
559.55
09/25/2020
6100-48800-61115
Check Total:
5,247.05
Vendor: ECM
ECM Publishers, Inc.
Check Sequence: 29
ACH Enabled:
False
792899
Comprehensive Plan Update PH
157.50
09/25/2020
0101-41500-63025
793199
Monthly Recycling Program
260.00
09/25/2020
010146000-63025
794466
Andover Advocate - September
139.00
09/25/2020
0101-46000-63025
Check Total:
556.50
Vendor: EtemHms
Eternity Homes
Check Sequence: 30
ACH Enabled:
False
16888 - Escrow
16988 Dakota St. NW
5,250.00
09/25/2020
7200-00000-24204
16888 -Insp Fee
16888 Dakota St. NW
-50.00
09/25/2020
0101-41600-54180
Check Total:
5,200.00
Vendor: F1etPrid
F1eetPride Truck & Trailer Parts
Check Sequence: 31
ACH Enabled:
False
58746611
PW Veh Maim Exhaust System
203.38
09/25/2020
4303-49300-61020
Check Total:
203.38
Vendor: ForceAna
Force America Distributing LLC
Check Sequence: 32
ACH Enabled:
False
001-1473927
Misc. Supplies
33.87
09/25/2020
610048800-61020
Check Total:
33.87
Vendor: Grainger
Grainger
Check Sequence: 33
ACH Enabled:
False
9641517454
Protective Leg Tip, Slipon
44.00
09/25/2020
2130-44400-61020
Check Total:
44.00
Vendor: HagimsT
Ted Hagfors Inc.
Check Sequence: 34
ACH Enabled:
False
202015
2020 Electrical Inspections
2,650.50
09/25/2020
010142300-63005
Check Total:
2,650.50
Vendor: Hawkins2
Hawkins Inc
Check Sequence: 35
ACH Enabled:
False
4788546
Chemicals for Water Treatment Plant
1,097.50
09/25/2020
5100-48100-61040
4793955
Chemicals for Water Treatment Plant
6,574.58
09/25/2020
5100-48100-61040
Check Total:
7,672.08
.
Vendor: HlthPDen
Health Partners
Check Sequence: 36
ACH Enabled:
False
99701793
October 2020 Premium
5,111.69
09/25/2020
0101-00000-21208
AP -Computer Check Proof List by Vendor (09/25/2020 - 1:36 PM) Page 5
Invoice No Description Amount Payment Date Acct Number Reference
99701793
October 2020 Premium
62,001.13
09/25/2020
0101-00000-21206
99701793
October 2020 Premium
242.25
09/25/2020
6200-48900-63005
99701793
October 2020 Premium
894.18
09/25/2020
7100-00000-21218
Check Total:
68,249.25
Vendor: Indelco
Indelco Plastics Corp.
Check Sequence: 37
ACH Enabled:
False
INV210056
Misc. Water Supplies
370.34
09/25/2020
5100-48100-61135
INV210057
Rigid Pipe Clamp
30.06
09/25/2020
5100-48100-61135
Check Total:
400.40
Vendor: Insight
Insight Public Sector
Check Sequence: 38
ACH Enabled:
False
1100763437
Monitors for Community Ctr Expansion
944.24
09/25/2020
4403-49300-61020
Check Total:
944.24
Vendor: JEFFER
Jefferson Fire & Safety In
Check Sequence: 39
ACH Enabled:
False
IN121539
Firecraft Phoenix NFPA Struct. Gloves
904.91
09/25/2020
0101-42200-61020
IN121743
Airgas Single Gas BW Clip CO
498.05
09/25/2020
010142200-61205
IN121769
Firecraft Phoenix NFPA Struct. Gloves
458.83
09/25/2020
0101-42200-61020
Check Total:
1,861.79
Vendor: KATConst
KAT Construction, LLC
Check Sequence: 40
ACH Enabled:
False
128201845
Address not in Andover
72.00
09/25/2020
0101-42300-52185
Check Total:
72.00
Vendor: LegShiel
Legal Shield
Check Sequence: 41
ACH Enabled:
False
31833
October 2020 Premium
190.45
09/25/2020
0101-00000-21219
Cbeck Total:
190.45
Vendor: LittleFa
Little Falls Machine, Inc.
Check Sequence: 42
ACH Enabled:
False
359181
Vehicle Supplies
506.90
09/25/2020
6100-48800-61115
Check Total:
506.90
Vendor: LOCATO
Locators & Supplies, Inc.
Check Sequence: 43
ACH Enabled:
False
0287573-IN
Marking Paint
51.40
09/25/2020
5200-48200-61005
Check Total:
51.40
Vendor: MacQueen
MacQueen Equipment Inc.
Check Sequence: 44
ACH Enabled:
False
AP -Computer Check Proof List by Vendor (09/25/2020 - 1:36 PW Page 6
Invoice No Description Amount Payment Date Acct Number Reference
P04058
Actuator for Unit#4808
1,400.25
09/25/2020
6100-48800-61115
P04066
Parts to Repair Unit #4821
207.78
09/25/2020
6100-48800-61115
P04077
Parts to Repair Unit#4884
208.27
09/25/2020
6100-48800-61115
P04079
Light Step
63.97
09/25/2020
6100-48800-61115
P29574
Motor for Unit #169
806.44
09125/2020
6100-48800-61115
P29791
Motor for Unit #169
799.67
09/252020
6100-48800-61115
P29817
Returned Motor for Unit #169
-788.25
0925/2020
6100-48800-61115
Check Total:
2,698.13
Vendor:
MadNatlL
Madison National Life Ins Co, Inc
Check Sequence: 45
ACH Enabled: False
1409652
October 2020 Premium
844.98
09/252020
0101-00000-21216
Check Total:
844.98
Vendor:
MasElect
Master Electric Co., Inc.
Check Sequence: 46
ACH Enabled: False
125303360
Refund Permit- Project Cancelled
42.20
09/25/2020
0101-42300-52185
Check Total:
42.20
Vendor:
Menards
Menards Inc
Check Sequence: 47
ACH Enabled: False
35111
Water Supplies
15.29
09/25/2020
5100-48100-61135
35212
CO/Gas Alarm -Plug In
34.98
09/25/2020
0101-41910-61120
35318
2022 Street Reconstruction - Spike Nails
23.98
09/25/2020
4140-49300-61020
35351
Misc. Supplies
518.17
0925/2020
2130-44000-61020
35495
Pro Marking Paint
23.48
09252020
5200-48200-61005
Check Total:
615.90
Vendor:
MesarosM
Melissa Mesams
Check Sequence: 48
ACH Enabled: False
7397
Refund Learn to Skate
99.00
09/25/2020
2130-44300-55511
Check Total:
99.00
Vendor:
MNDOH
Minnesota Department of Health
Check Sequence: 49
ACH Enabled: False
7341
Water Supply System Operator Renewal
23.00
09/25/2020
5100-48100-61320
Check Total:
23.00
Vendor:
MNEquiprr
Minnesota Equipment
Check Sequence: 50
ACH Enabled: False
P10058
Parts for Unit#4808-1
29.47
09/252020
6100-48800-61115
P10488
Blade for Unit#13-591
108.96
09/25/2020
6100-48800-61115
Check Total:
138.43
AP -Computer Check Proof List by Vendor (09/25/2020 - 1:36 PM) Page 7
Invoice No Description Amount Payment Date Acct Number Reference
Vendor: MNFire4
Minnesota Fire Service
Check Sequence: 51
ACH Enabled: False
8019
Firefighter I & II Certification Exam
1,230.00
09/25/2020
0101-42200-61315
Check Total:
1,230.00
Vendor: MNRWA
Minnesota Rural Water Assoc
Check Sequence: 52
ACH Enabled: False
2020-2021
Membership Dues Nov 2020 - Oct 2021
325.00
09/25/2020
5100-48100-61320
Check Total:
325.00
Vendor: MRCutEdg
MR Cutting Edge
Check Sequence: 53
ACH Enabled: False
2529
Ice Scraper Blade
70.00
09/25/2020
2130-44300-61020
Check Total:
70.00
Vendor: MTIDist
MTI Distributing Inc
Check Sequence: 54
ACH Enabled: False
1274563-00
Fox Meadows Lightning Damage
2,416.32
09/25/2020
0101-45000-61020
1276693-00
Tire &Wheel Asm
393.10
09/25/2020
6100-48800-61115
1276781-00
Parts to Repair Unit #09-592
129.17
09/25/2020
6100-48800-61115
1276909-00
Door Handle & Latch for Unit #16-590
48.12
09/25/2020
6100-48800-61115
1276965-00
Spacer Bearings & Seal Bearings
108.87
09/25/2020
610048800-61115
1277135-00
Wheel Asm
94.87
09/25/2020
6100-48800-61115
1277622-00
Spacer Bearings/Seal Bearing
73.83
09/25/2020
6100-48800-61115
1278261-00
V-Belt for Unit#16-583
28.02
09/25/2020
6100-48800-61115
Check Total:
3,292.30
Vendor: MunEmerg
Municipal Emergency Services, Inc.
Check Sequence: 55
ACH Enabled: False
IN1497718
SCBA Service Call
228.68
09/25/2020
010142200-61020
Check Total:
228.68
Vendor: MyMedCli
My Medical Clinic
Check Sequence: 56
ACH Enabled: False
00006964-00
Physicals for New Firefighters
3,116.00
09/25/2020
0101-42200-63005
Check Total:
3,116.00
Vendor: MYERS
Myers Tire Supply Company
Check Sequence: 57
ACH Enabled: False
51212310
Misc. Supplies
466.68
09/25/2020
6100-48900-61020
Check Total:
466.68
Vendor: NoRoofIn
Northern Roofing, Inc.
Check Sequence: 58
ACH Enabled: False
8518
Labor & Materials for Fire Station #3
4,100.00
09/25/2020
4180-49300-63105
8519
Repair Roof Leak @ City Hall
2,210.00
09/25/2020
0101-41910-63105
AP -Computer Check Proof List by Vendor (09/25/2020 - 1:36 PM) Page 8
Invoice No Description Amount Payment Date Acct Number Reference
8520
Repair Roof Leak @FS#1
565.00
09/25/2020
0101-41920-63105
Check Total:
6,875.00
Vendor: OReiAuto
O'Reilly Auto Parts
Check Sequence: 59
ACH Enabled: False
3253-111696
Returned Seal Beam
-5.50
09/25/2020
6100-48800-61115
3253-113586
Wiper Blades for Units #4828 & 4827
87.96
09/25/2020
6100-48800-61115
3253-114608
Silicone
15.98
09/25/2020
6100-48800-61020
3253-114629
Seal Beam
5.50
09/25/2020
6100-48800-61115
3253-115021
Oil Filters
13.89
09/25/2020
6100-48800-61115
3253-115249
Air Filters
26.00
09/25/2020
6100-48800-61115
3253-116189
Hose Clamp
3.44
09/25/2020
6100-48800-61020
3253-116405
Oil Filters
7.82
09/25/2020
6100-48800-61115
Check Total:
155.09
Vendor: OffDepot
Office Depot
Check Sequence: 60
ACH Enabled: False
121204140001
CC Office Depot Supplies
57.45
09/25/2020
2130-44300-61005
121204140001
CC Office Depot Supplies
57.46
09/25/2020
2130-44000-61005
121214179001
CC Office Depot Supplies
13.55
09/25/2020
213044000-61005
121214179001
CC Office Depot Supplies
13.54
09/25/2020
2130-44300-61005
121957136001
Misc. Supplies for Elections
121.12
09/25/2020
0101-41310-61005
121959593001
Glue Sticks
3.89
09/25/2020
010141310-61005
122118294001
1Weezer
7.79
09/25/2020
6100-48800-61020
Check Total:
274.80
Vendor: Pioneer
Pioneer Rim And Wheel Co.
Check Sequence: 61
ACH Enabled: False
O1BY6588
Parts for Unit#13-91
446.48
09/25/2020
6100-48800-61115
Check Total:
446.48
Vendor: Plunkett
Plunketfs Pest Control, Inc.
Check Sequence: 62
ACH Enabled: False
6787969
Pest Control
123.73
09/25/2020
010141980-63010
6797970
Pest Control
123.73
09/25/2020
0101-41970-63010
6792920
Pest Control
72.52
09/25/2020
213044000-63010
Check Total:
319.98
Vendor: RinkSys
Rink Systems, Inc.
Check Sequence: 63
ACH Enabled: False
075294
Polycmbonate Ad Panels
1,074.50
09/25/2020
2130-44300-61020
Check Total: 1,074.50
AP -Computer Check Proof List by Vendor (09125/2020 - 1:36 PK Page 9
Invoice No Description Amount Payment Date Acct Number Reference
Vendor: SharperH
Sharper Homes
Check Sequence: 64
ACH Enabled: False
17050 - Escrow
17050 Dakota Street NW
7,250.00
09/25/2020
7200-00000-24204
17050-Insp Fee
17050 Dakota Street NW
-50.00
09/25/2020
0101-41600-54180
Check Total:
7,200.00
Vendor: SharrowL
Sharrow Lifting Products
Check Sequence: 65
ACH Enabled: False
140902
Tools
389.73
09/25/2020
0101-43100-61205
140926
Tools
61.80
09/25=20
0101-43100-61205
Check Total:
451.53
Vendor: ShiInter
SHI International Corp
Check Sequence: 66
ACH Enabled: False
B12268693
Printer Cartridges
236.39
09/25/2020
5100-48100-61005
Check Total:
236.39
Vendor: SiteOneL
SiteOne Landscape Supply
Check Sequence: 67
ACH Enabled: False
102489283-001
Misc. Supplies
560.00
09/25/2020
0101-45000-61020
102559784-001
Irrigation for Community Center Expansion
689.20
09/25/2020
4403-49300-61020
102560105-001
Imgation for Community Center Expansion
142.58
09/25/2020
4403-49300-61020
102571887-001
Irrigation for Community Center Expansion
588.75
09/25/2020
4403-49300-61020
102762984-001
Irrigation Supplies
493.06
09/25/2020
0101-45000-61020
102773927-001
Returned Irrigation Supplies
-460.93
09/25/2020
0101-45000-61020
Check Total:
2,012.66
Vendor: SnapOn
Snap-On Industrial
Check Sequence: 68
ACH Enabled: False
ARV/45089059
Tools
903.41
09/25/2020
6100-48800-61205
Check Total:
903.41
Vendor: SuperVis
Superior Vision Insurance
Check Sequence: 69
ACH Enabled: False
0000441915
October 2020 Premium
162.92
09/25/2020
0101-00000-21222
Check Total:
162.92
Vendor: SupSolut
Supply Solutions LLC
Check Sequence: 70
ACH Enabled: False
29702
Bath Tissue
101.94
09/25/2020
0101-41910-61025
29731
Paper Towel
75.72
09/25/2020
0101-41920-61025
Check Total:
177.66
Vendor: WrldSW
SW Wold Construction, Inc.
Check Sequence: 71
ACH Enabled: False
16673 - Escrow
16673 Avocet Street NW
7,250.00
09/25/2020
7200-00000-24204
AP -Computer Check
Proof List by Vendor (09/25/2020 - 1:36 PK
Page 10
Invoice No Description Amount Payment Date Acct Number Reference
16673 -Insp Fee
16673 Avocet Street NW
-50.00
09/25/2020
0101-41600-54180
Check Total:
7,200.00
Vendor: Timesave
Timesaver
Check Sequence: 72
ACH Enabled: False
M25870
Planning & Zoning Meeting
432.00
09/25/2020
010141500-63005
M25870
City Council Meeting
701.30
09/25/2020
0101-41100-63005
Check Total:
1,133.30
Vendor: TCPropMt
Twin City Property Maint., Inc
Check Sequence: 73
ACH Enabled: False
16190
July 2020 Lawn Care @ Rental Properties
660.00
09/25/2020
452049300-63105
16200
Aug 2020 Lawn Cue @ Rental Properties
560.00
09/25/2020
452049300-63105
Check Total:
1,220.00
Vendor: Uline
Uline
Check Sequence: 74
ACH Enabled: False
123947019
Community Center Expansion
1,439.83
09/25/2020
4403-49300-63010
Check Total:
1,439.83
Vendor: UnionHer
Union Herald
Check Sequence: 75
ACH Enabled: False
ACU-190284
2020 Subscription
48.95
09/25/2020
0101-42200-61325
Check Total:
48.95
Vendor: USBankEq
US Bank Equipment Finance
Check Sequence: 76
ACH Enabled: False
424144426
Taskalfa 4003I Copier @ Public Works
180.15
09/25/2020
0101-41930-62200
Check Total:
180.15
Vendor: Verizon
Verizon Wireless
Check Sequence: 77
ACH Enabled: False
9862728653
Monthly Cell Phone Service
60.44
09/25/2020
0101-41200-62030
9862728653
Monthly Cell Phone Service
124.32
09/25/2020
2130-44000-62030
9862728653
Monthly Cell Phone Service
157.90
09/25/2020
010142300-62030
9862728653
Monthly Cell Phone Service
73.79
09/25/2020
010141500-62030
9862728653
Monthly Cell Phone Service
340.77
09/25/2020
010142200-62030
9862728653
Monthly Cell Phone Service
94.45
09/25/2020
010141420-62030
9862728653
Monthly Cell Phone Service
524.59
09/25/2020
010145000-62030
9862728653
Monthly Cell Phone Service
116.42
09/25/2020
520048200-62030
9862728653
Monthly Cell Phone Service
68.55
09/25/2020
0101-43300-62030
9862728653
Monthly Cell Phone Serviced
283.17
09/25/2020
010143100-62030
9862728653
Monthly Cell Phone Service
124.32
09/25/2020
610048800-62030
9862728653
Monthly Cell Phone Service
324.14
09/25/2020
510048100-62030
AP -Computer Check Proof List by Vendor (09/2512020 - 1:36 PM) Page 11
Invoice No Description
9862728653
Monthly Cell Phone Service
9862728653
Monthly Cell Phone Service
9862728653
Monthly Cell Phone Service
Check Total:
Vendor: VisuSewe
Visu-Sewer
31806
Lateral Grouting @ 3432 136th LN NW
Check Total:
Vendor: WaltetRR
Walters Recycling & Refuse Inc
4824909
09/20 Garbage Service @ 2527 Bunker Lake Bh
Check Total:
Vendor: WasMgmt2
Waste Management - Blaine
8640452-0500-1
08/20 Garbage Service @ City Hall
8640459-0500-6
PW Garbage Disposal
8640459-0500-6
PW Garbage Disposal
8640459-0500-6
PW Garbage Disposal
8640462-0500-0
08/20 Garbage Service @ FS#2
8640463-0500-8
08/20 Garbage Service @ FS#1
Check Total:
Vendor: WestStrE
West Star Electric
128672059
Refund Permit- No Longer Doing Job
Check Total:
Vendor: WSB
WSB & Associates, Inc.
R-013849-000-14
Country Oaks North 4th Addition
R-013884-000-14
Catcher's Creek But
R-014151-000-11
Catchr Crk F/Shdbrk N SS&WM
R-014276-000-12
Shadowbrook North
R-015803-000-5
Risk & Resilience Assess - Water
R-016361-000-2
PW Fuel Island & Tank Removal
Check Total:
Vendor: ZahlPet Zahl-Petroleum Maintenance
0257850-IN Remove Existing Fueling System @ PW
Amount
Payment Date
Acct Number Reference
41.44
09/25/2020
0101-41910-62030
55.44
09/25/2020
0101-41400-62030
335.00
09/25/2020
0101-41600-62030
2,724.74
Check Sequence: 78 ACH Enabled: False
2,235.00 09/25/2020 5200-48200-63100
2,235.00
Check Sequence: 79 ACH Enabled: False
120.98 09/25/2020 4520-49300-62020
Check Sequence: 80
ACH Enabled: False
141.28
09/25/2020
0101-41910-62020
211.76
09/25/2020
0101-41930-62020
167.18
09/25/2020
0101-45000-62020
735.60
09/25/2020
0101-46000-62020
103.74
09/25/2020
0101-41920-62020
103.11
09/25/2020
0101-41920-62020
1,462.67
Check Sequence: 81
ACH Enabled: False
36.00
09/25/2020
0101-42300-52230
36.00
Check Sequence: 82
ACH Enabled: False
3,003.00
09/25/2020
7200-00000-24203
282.50
09/25/2020
7200-00000-24203
136.50
09/25/2020
4110-49300-63005
45.50
09/25/2020
7200-00000-24203
839.00
09/25/2020
5100-48100-63005
2,267.25
09/25/2020
4160-49300-63005
6,573.75
Check Sequence: 83
ACH Enabled: False
6,611.00
09/25/2020
4160-49300-63010
Ap-Computer CheckPrco£List by Vendor (0912512020 - 1:36PW Page 12
Invoice No Description Amount Payment Date Acct Number Reference
Check Total:
Total for Check Run:
Total of Number of Checks:
6,611.00
248,956.30
83
AP -Computer Check Proof List by Vendor (09/25/2020 - 1:36 PNI) Page 13
Accounts Payable
Computer Check Proof List by Vendor J WR
User: BmndaF
Printed: 10/02/2020 - 8:22AM
Batch: 00406.10.2020
Invoice No Description Amount Payment Date Acct Number Reference
Vendor: AndFire Andover Firefighters Relief Association Check Sequence: l ACH Enabled: False
Fire Aid 194,699.39 10/06/2020 0101-42200-60540
Check Total:
Vendor: ArehkeyT Archkey Technologies
Payment #3 Community Center Expansion
Check Total:
Vendor: InnovOff Innovative Office Solutions, LLC
IN3114425 Furniture for Community Center Expansion
Vendor: RJMechan
11949
Vendor: SAAFE
Pymt #1 Final
Check Total:
RJ Mechanical, Inc.
Replace Tube Heaters @ FS #2
Check Total:
SAAFE, LLC
Community Center Expansion
Check Total:
Total for Check Run:
Total of Number of Checks:
194,699.39
12,680.88
12,680.88
33,001.28
33,001.28
18,869.76
18,869.76
20,811.00
20,811.00
280,062.31
Check Sequence: 2
10/06/2020 4403-49300-63010
Check Sequence: 3
10/06/2020 4403-49300-63010
Check Sequence: 4
10/06/2020 4160 49300-63105
Check Sequence: 5
10/06/2020 440349300-63010
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
AP -Computer Check Proof List by Vendor (10/02/2020 - 8:22 AM) Page 1
K C I T Y NiD5 �; VVE9 ,
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrat
David Berkowitz, Director of Pu is /City Engineer
FROM: Jason Law, Assistant City Engineer
SUBJECT: Receive Assessment Roll/Order Public Hearing/20-02/2020 Street Reconstruction —
Engineering
DATE: October 6, 2020
INTRODUCTION
The City Council is requested to receive the assessment roll and approve the resolution ordering the
public hearing on the proposed assessment for Project 20-02, 2020 Street Reconstruction.
DISCUSSION
During the summer of 2020, the streets in the neighborhood southeast of Valley Drive, north of 1571h
Avenue and west of Xenia Street were reconstructed. In accordance with the City's Roadway
Reconstruction Assessment Policy, twenty-five percent (25%) of the total project costs are being
assessed to the benefiting properties.
The final assessment cost per parcel is $5,805.40 compared to the feasibility estimated assessment of
$6,550.00. The assessments will be over an 8-year period at 4.5% interest. Attached is a Summary of
Assessment Roll table showing the assessment for each parcel and an example assessment calculation..
BUDGETIMPACT
This project will be funded through a combination of City funds and special assessments. Twenty -Five
percent (25%) of the total project costs will be assessed to the benefiting properties as identified in the
City's Roadway Reconstruction Assessment Policy. The remaining project costs would be funded
through the City's Road and Bridge Fund.
ACTION REQUIRED
The City Council is requested to receive the assessment roll and approve the resolution ordering the
public hearing on the proposed assessment for Project 20-02, 2020 Street Reconstruction.
Respectfully submitted,
Jason J. Law, P.E.
Attachments: Resolution, Summary of the Assessment Roll, Example Assessment
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION FOR PUBLIC HEARING ON PROPOSED ASSESSMENT FOR
PROJECT No. 20-02, 2020 STREET RECONSTRUCTION.
WHEREAS, by a resolution passed by the City Council on September 15, 2020,
the City Clerk was directed to prepare a proposed assessment of the cost of the
improvement for Project No. _20-02, 2020 Street Reconstruction.
WHEREAS, the City Clerk has notified the Council that such proposed
assessment has been completed and filed in her office for public inspection.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover,
Minnesota:
1. A hearing shall be held the 4th day of November 2020 , in the City
Hall at 7:00 PM to pass upon such proposed assessment and at such time and place
all persons owning property affected by such improvements will be given an
opportunity to be heard with reference to such assessment.
2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed
assessment to be published once in the official newspaper at least two weeks prior to
the hearing, and she shall state in the notice the total cost of improvement. She shall
also cause mailed notice to be given to the owner of each parcel described in the
assessment roll not less than two weeks prior to the hearings.
MOTION seconded by Councilmember
and adopted by the
City Council at a regular meeting this 6th day of October , 2020 , with
Councilmembers
favor of the resolution, and Councilmembers
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Julie Trude - Mayor
Michelle Hartner — Deputy City Clerk
voting in
voting
2020 Street Reconstruction Summary of Assessment Roll - City of Andover
(City Project 20-02)
PID #
Owner
Property Address
Owner Address
City
State
Zip
Code
Units
Estimated
Assessment
Actual
Assessment
183224140020
LARSON KURT
4060 GENIE DR
630 BENTON ST
ANOKA
MN
55303
1
$ 6,550.00
$ 5,805.40
173224330008
LEE DIANE A & ERICKSON GARY R
3934 158TH AVE
3934 158TH AVE NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
173224320008
FLAHERTY COLETTE
3917 NORTH ENCHANTED DR
3917 N ENCHANTED DR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
183224140022
KAESS LORI
4036 GENIE OR
4036 GENIE DR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
173224230021
HEPOKOSKI CAROLYN
16203 GENIE DR
16203 GENIE DR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
173224320002
YOUNG SCOTT & GLORIA L
16057 NORTH ENCHANTED DR
16057 N ENCHANTED DR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
173224320017
JACEY RAMIOW
3909 SOUTH ENCHANTED DR
3909 S ENCHANTED DR NW
ANDOVER
MN
55304
1
$ 6,550.001
$ 5,805.40
173224320016
TURNBOM THOMAS W
3889 SOUTH ENCHANTED DR
3889 S ENCHANTED DR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
173224320028
HUGG LOUIS L & CAROLYN
3910 SOUTH ENCHANTED DR
3910 S ENCHANTED DR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
183224140019
MOREHOUSE BRENDA
4106 GENIE DR
4106 GENIE DR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
173224230018
HEDLUND CAROL
16131 GENIE DR
16131 GENIE DR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
173224320012
HARRINGTON STEVEN
3936 NORTH ENCHANTED OR
3936 ENCHANTED DR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
173224230023
AISTROP DANNY
16116 NORTH ENCHANTED DR
16116 N ENCHANTED DR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
173224320018
CHRISTENSEN CARLY
3919 SOUTH ENCHANTED DR
3919 S ENCHANTED DR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
173224330005
PHILLIPS TIMOTHY
3901158TH AVE
3901158TH AVE NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
173224320027
PETERSON JOSHUA
3920 SOUTH ENCHANTED OR
2409 78TH AVE N
MINNEAPOLIS
MN
55444
1
$ 6,550.00
$ 5,805.40
173224320034
NELSON LINDA C & GARY R
16087 NORTH ENCHANTED DR
16087 N ENCHANTED DR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
183224140024
BLAIR KAREN
40XX GENIE DR
10617 XAVIS ST NW
COON RAPIDS
MN
55433
1
$ 6,550.00
$ 5,805.40
183224140027
MONROE BRYAN
16145 VALLEY OR
16145 VALLEY DR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
173224320004
FLECK DALE
16031 NORTH ENCHANTED DR
16031 N ENCHANTED DR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
173224320025
JENSEN DON A & SANDRA J
3940 SOUTH ENCHANTED DR
3940 S ENCHANTED DR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
173224320029
MATTSON KYLE
3890 SOUTH ENCHANTED DR
3890 S ENCHANTED DR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
173224320005
LEININGER DAVID H
3963 NORTH ENCHANTED DR
3963 N ENCHANTED DR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
173224320009
MATTSON STEVEN
3891 NORTH ENCHANTED DR
3891 ENCHANTED DR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
183224140018
REBOLLOZO KATELYN & SIENNA
4118 GENIE DR
4118 GENIE DR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
173224320013
LESLIE B M & LAQUA C J
39XX NORTH ENCHANTED DR
3912 N ENCHANTED DR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
173224320011
THOMPSON RYAN
3968 NORTH ENCHANTED DR
3968 N ENCHANTED DR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
173224320024
NEMETH KYLE -
3950 SOUTH ENCHANTED DR
3950 S ENCHANTED DR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
173224320021
SNELL KEITH & REBECCA
3949 SOUTH ENCHANTED DR
3949 S ENCHANTED OR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
183224140011
GRAY GLEN G & JUNE L
4041 GENIE DR
4041 GENIE DR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
183224140005
SCHUMACHER DANIEL C
16129 VALLEY DR
223 WASHINGTON ST
ANOKA
MN
55303
1
$ 6,550.00
$ 5,805.40
183224140023
GRANMOE ALYSIA & CHAD
4024 GENIE DR
4024 GENIE DR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
173224230019
BUCHANAN MATTHEW & DURBIN C
16147 GENIE DR
16147 GENIE DR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
1732243200201
PETERSON RACHEL
3939 SOUTH ENCHANTED DR
3939 S ENCHANTED DR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
173224320030
1 CALDWELL TERESAA
3880 SOUTH ENCHANTED DR
3880 S ENCHANTED DR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
1732243300041
HANSON MICHAEL L & B J
3849 158TH AVE
13849 158TH AVE NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
PID #
Owner
Property Address
Owner Address
City
State
Zip
Code
Units
Estimated
Assessment
Actual
Assessment
183224140021
GROEN LEONARD J & CATHERINE M
4048 GENIE DR
4048 GENIE DR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
183224140012
GERGELY ANNA M & JOSEPH JR
4029 GENIE DR
4029 GENIE DR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
173224320015
LAIDLAW MATTHEW
3888 NORTH ENCHANTED DR
3888 N ENCHANTED DR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
173224330009
SHERRICK DEAN L & DAWN
3932 158TH AVE
3932 158TH AVE NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
173224330007
SNITKER STEPHEN
3931 158TH AVE
3931 158TH AVE NW
ANDOVER
IMN
55304
1
$ 6,550.00
$ 5,805.40
173224320019
MITCHELL CHERIE
3927 SOUTH ENCHANTED DR
3927 S ENCHANTED DR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
173224330028
BENGTSON JOHN & FINFAR TRACY
39W 158TH AVE
3917 158TH AVE NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
173224320023
FORSCHEN PATRICIA & WALTER
3962 SOUTH ENCHANTED DR
3962 S ENCHANTED DR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
183224140010
DUTTON DAVID A & PATRICIA L
4053 GENIE DR
4053 GENIE DR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
183224140013
JERDE ALICIA & RAMLOW NEAL
4011 GENIE DR
4011 GENIE DR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
183224140014
STUTELBERG GAIL
16129 GENIE DR
16129 GENIE DR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
173224230017
NELSON ANDREW G &ANNE E
16160 GENIE DR
16160 GENIE DR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
173224230020
MURDOCK BRUCE ALAN
16163 GENIE DR
16163 GENIE DR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
173224320003
DEAN DANELLE
16045 NORTH ENCHANTED DR
16045 N ENCHANTED DR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
173224320001
RUIS DOMINICK & BRENDEAN
16077 NORTH ENCHANTED DR
16077 NORTH ENCHANTED DR
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
173224320014
LESLIE B M & LAQUA C J
3912 NORTH ENCHANTED DR
3912 N ENCHANTED DR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
173224320044
PASSER BRIAN
3879 NORTH ENCHANTED DR
3879 N ENCHANTED DR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
173224330010
JACOBSON LARRY M
3916 158TH AVE
3916 158TH AVE NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
173224320006
CHAPMAN WALTER G
3943 NORTH ENCHANTED DR
3943 N ENCHANTED DR NW
ANDOVER
MN
55304
1
$ 6,550.001
$ 5,805.40
173224320007
ZWIEG MITCHELL
3929 NORTH ENCHANTED DR
3929 N ENCHANTED DR NW
ANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
173224320046
SEWILL TRUSTEE FAYE
16080 NORTH ENCHANTED DR
116080 N ENCHANTED DR NW
JANDOVER
IMN
55304
1
$ 6,550.00
$ 5,805.40
173224320022
ANDERSON DANIEL
3961 SOUTH ENCHANTED DR
13961 S ENCHANTED DR NW
iANDOVER
MN
55304
1
$ 6,550.00
$ 5,805.40
TOTAL
58
$ 379,900.00
$ 336,713.20
Notes: 1) Total Assessments do not exactly match the cost estimate due to rounding.
FINAL ASSESSMENT BREAKDOWN
DATE:
PROJECT: 2020 Street Reconstruction
City Project 20-02
PIN:
LOT:
BLOCK:
Address:
Reconstruction
Assessment
$ 5,805.40
Interest Rate: 4.50%
Number of Payments: 8
Annual Payment: $ 880.15
2021
2022
2023
2024
2025
2026
2027
2028
TOTAL
Principal
$ 618.91
$ 646.76
$ 675.86
$ 706.28
$ 738.06
$ 771.27
$ 805.98
$ 842.28
$ 5,805.40
Interest
261.24
233.39
204.29
173.87
142.09
108.88
74.17
37.87
1,235.80
Total
$ 880.15
$ 880.15
$ 880.15
$ 880.15
$ 880.15
$ 880.15
$ 880.15
$ 880.15
$ 7,041.20
Principal Balance
$5,186.49
4,539.73
3,863.87
3,157.59
2,419.53
1,648.26
842.28
0.00
0
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administr
FROM: Chief Dennis Jones, Fire Chief
SUBJECT: Accept Contribution / Richard and Marilyn Johnson / Fire Department — General
Expenditures
DATE: October 6, 2020
INTRODUCTION
This item is in regard to approving a resolution accepting a contribution made by Richard and Marilyn
Johnson to be used towards the Fire Department's expenditures. The contribution was made as a thank you
when they had a medical emergency while eating at a local restaurant.
DISCUSSION
Richard and Marilyn Johnson have made a contribution of $50.00.
ACTION REQUESTED
The City Council is requested to approve the resolution accepting the contribution.
Respectfully su
i;
f.
C�
Attachments: Resolution
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION ACCEPTING CONTRIBUTIONS MADE TO THE CITY OF ANDOVER
TO BE USED TOWARDS THE FIRE DEPARTMENT'S EXPENDITURES.
WHEREAS, any contributions that are to be made to the City of Andover must be
accepted by the City Council; and
WHEREAS, the $50.00 contribution from Richard and Marilyn Johnson is to be
used towards any Fire Department expenditures.
NOW, THEREFORE BE IT RESOLVED by the City Council to hereby accept the
contribution, which is to be used towards the Fire Department's expenditures.
MOTION seconded by Councilmember
and adopted by the City
Council at a regular meeting this 6th day of October 2020, with Councilmembers
voting in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Julie Trude - Mayor
Michelle Hartner - Deputy City Clerk
FIES
�`
IrM
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO:
CC:
FROM:
SUBJECT:
DATE:
Mayor and Council Members
Jim Dickinson, City Administrator's
David D. Berkowitz, Director of blic or cs / City Engineer —
Todd J. Haas, Assistant Public Works Dirdctor/Parks Coordinator
Accept Resignation/Angela Marinello/Park and Recreation Commission —
Engineering
October 6, 2020
INTRODUCTION
The City Council is requested to accept the resignation of Angela Marinello, Park and Recreation
Commissioner, effective immediately.
DISCUSSION
Attached is the resignation from Angela Marinello. Due to other commitments, Ms. Marinello will
not be able to finish her term which would have expired on December 31, 2022.
Since there no alternates identified to fill this vacancy, this vacancy will be filled once the new City
Council is in -place in January or February of 2021.
ACTION REQUIRED
The City Council is requested to accept the resignation of Angela Marinello.
Respectfully submitted,
Todd J. Haas
Attachments: Resignation's
Todd Haas
From:
Ryan & Angela M <ramfamilyl l@gmail.com>
Sent:
Friday, September 18, 2020 4:55 PM
To:
Todd Haas; James Dickinson
Subject:
A. Marinello
EXTERNAL EMAIL ALERT: This message originated from outside the City of Andover email system. Use Caution when
clicking hyperlinks, downloading pictures or opening attachments.
Hello Todd and Jim,
It is with great regret that I am writing to inform you of my decision to resign from the Parks and Recreation
Commission, effective immediately.
My other commitments have become to great for me to be able to fulfill the requirements of my position.
It has been a pleasure being apart of the Parks and Recreation Commission for the past 7 years.
Regards,
Angela Marinello
0
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and City Council \O& r
CC: Jim Dickinson, City
FROM: Michelle Hartner, Deputy City
SUBJECT: Adopt Resolution Appointing Election Judges for the General Election
DATE: October 6, 2020
INTRODUCTION
The City Council is required to appoint judges to serve at the General Election on
Tuesday, November 3, 2020.
ACTION REQUIRED
Council is requested to adopt the attached resolution appointing judges for the General
Election.
Respectfully submitted,
Michelle Harmer
Deputy City Clerk
Attach: Resolution
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RESOLUTION NO. ROXX-20
A RESOLUTION APPOINTING JUDGES TO SERVE AT THE NOVEMBER 3, 2020
GENERAL ELECTION IN THE CITY OF ANDOVER.
WHEREAS, the City Council is required by State Statute to appoint election judges to
serve at the November 3, 2020 General Election.
WHEREAS, the City Council will allow the City Clerk to appoint substitution election
judges if necessary.
NOW, THEREFORE, BE IT RESOLVED that the following are appointed to serve as
election judges as listed on Attachment A at the November 3, 2020 General Election.
Adopted by the City Council of the City of Andover this 6' day of October, 2020.
Attest:
CITY OF ANDOVER
Michelle Harmer -Deputy City Clerk Julie Trude — Mayor
Judge Board Report, 2020 Statewide Election
ATTACHMENT A
General Election, Tuesday, November 3, 2020
Andover P-1
P-1 Hope Lutheran Church, 16180 Round Lake Blvd NW, Andover, MN 55304
Tracy Strombeck, Head Judge
Linda Nelson, Assistant Head Judge
John Balsley, Election Judge
Heather Bird, Election Judge
Sharon Cramer, Election Judge
George Holst, Election Judge
Marguerite Kelley, Election Judge
Carol Moeller, Election Judge
Heather Odell, Election Judge
Charles Phillips, Election Judge
Joyce Ringwelski, Election Judge
Andrea Schulz, Election Judge
Andover P-10
P-10 Andover Elementary School, 14950 Hanson Blvd NW, Andover, MN 55304
Nicole Iskierka, Head Judge
Rose Lundequam, Assistant Head Judge
Larry Rolf, Assistant Head Judge
William Bonin, Election Judge
Peter Budish, Election Judge
Heidi Geiss, Election Judge
Noel LaBine, Election Judge
Kathleen Miller, Election Judge
Linda Olson, Election Judge
Katrina Phillips, Election Judge
Curtis Sellman, Election Judge
Grace Stone. Student Judae
Andover P-2
P-2 Grace Lutheran Church, 13655 Round Lake Blvd NW, Andover, MN 55304
Angel Bourque, Head Judge
Julie Finco, Assistant Head Judge
Craig Bakken, Election Judge
Robert (Bob) Bursaw, Election Judge
Jaqlyn Darling, Election Judge
Cortnee Hansen, Election Judge
Marcia Hauck, Election Judge
Cyril Larson, Election Judge
Margaret Miller, Election Judge
Denise Stacklie, Election Judge
Tandem Wall, Election Judqe
Uffire RIM
P-3 Riverdale Assembly of God Church, 3210 Bunker Lake Blvd NW, Andover, MN 55304
Susan McBride, Head Judge
Michael Casey, Assistant Head Judge
Becky Ahlstrom, Election Judge
Sara Erickson, Election Judge
Paula Foley, Election Judge
Lorraine Fuhs, Election Judge
Mary Lauer, Election Judge
Randy Miller, Election Judge
912312020 10:44 AM Page 1 of 3
Judge Board Report, 2020 Statewide Election
Mary Morphew, Election Judge
Christine Schonning, Election Judge
Michael Stokes, Election Judge
Suzanne Van Hecke, Election Judge
Andover P-4
P-4 Crooked Lake Elementary School, 2939 Bunker Lake Blvd NW, Andover, MN 55304
Mark Howard, Head Judge
Leon Tibben, Head Judge
Laura Sargent, Assistant Head Judge
Rex Hamann, Election Judge
Kay Klemetsen, Election Judge
Kathleen Lafferty, Election Judge
Ashley Lom, Election Judge
Sandra Paddock, Election Judge
Lois Spadgenske, Election Judge
Loretta Sunderland, Election Judge
Marie (Terri) Williams, Election Judge
Andover P-5
P-5 Andover Christian Church, 16045 Nightingale ST NW, Andover, MN 55304
Suzanne Peach, Head Judge
Peggy Conner, Assistant Head Judge
Emily Balsley, Election Judge
Lynda Bergeron, Election Judge
Robert Carmichael, Election Judge
Kristine Frischmon, Election Judge
Winifred Hanson, Election Judge
Teresa Horton, Election Judge
Rhonda Mengelkoch, Election Judge
Kent Peterson, Election Judge
Mary Pfeiffer, Election Judge
Diane Phillips, Election Judge
Diana Ramseyer, Election Judge
Mary Steinke Dean, Election Judge
Megan Popsun, Student Judge
Andover P-6
P-6 Prairie Oak Community Church, 1657 161stAve NW, Andover, MN 55304
Bruce Crane, Head Judge
Thomas Popsun, Assistant Head Judge
Barry Cenaiko, Election Judge
Diane Fisher, Election Judge
Gary Horning, Election Judge
Deborah Kolar, Election Judge
William Obedoza, Election Judge
Sharon Saxon, Election Judge
Lucy Schalwig, Election Judge
Douglas Soltis, Election Judge
Amv Vanderl-eest. Election Judae
Andover P-7
P-7 Andover Community Center, 15200 Hanson Blvd NW, Andover, MN 55304
John Wolf, Head Judge
Richard Lindmark Jr, Assistant Head Judge
Ian Carter, Election Judge
Printed. 9/23/2020 10:44 AM Page 2 of 3
Judge Board Report, 2020 Statewide Election
Lois Fritz, Election Judge
Debra Jones, Election Judge
Elizabeth Lantz, Election Judge
Harriet Lantz, Election Judge
Kelly Nelson, Election Judge
Janine Palaia, Election Judge
Linda Pavek, Election Judge
Jennifer Tatur, Election Judge
Ann Te000rten. Election
Andover P-8
P-8 Andover Community Center, 15200 Hanson Boulevard, Andover, MN 55304
Jody Rieck, Head Judge
Les Lantz, Assistant Head Judge
June Anderson, Election Judge
Kandice Barnes, Election Judge
Marina Bressler, Election Judge
Rene Ferrazzi, Election Judge
Kathy Grout, Election Judge
Ross Johnson, Election Judge
Jan Klinsing, Election Judge
Ronald Pavek, Election Judge
Doreen Sampson, Election Judge
Cynthia Wilhelm, Election Judge
Andover P-9
P-9 Bunker Hills Activity Center, 550 Bunker Lake Blvd NW, Andover, MN 55304
Brigette Meeker, Head Judge
Karri Hausker, Assistant Head Judge
Tina Riehl, Assistant Head Judge
Clarence Castile, Election Judge
Laura Hannah, Election Judge
Jeffrey Kays, Election Judge
Michael Kiedrowski, Election Judge
Corinne Knapp, Election Judge
John Pedersen, Election Judge
Stephen Ritter, Election Judge
Teresa Rolf, Election Judge
Printed., 912312020 10:44 AM Page 3 of 3
O
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO:
CC:
FROM:
SUBJECT:
DATE:
Mayor and Council Members
Jim Dickinson, City Administrator A"
David D. Berkowitz, Director of is orks/City Engineer '�D"
David Berkowitz, Director of Public-W&ks / City Engineer
Approve Declaration of Encroachment Easement, Conditions &
Covenants/16886 Xeon St. NW - Engineering
October 6, 2020
INTRODUCTION
The City Council is requested to approve the Declaration of Encroachment Easement, Conditions &
Covenants for 16886 Xeon Street NW.
DISCUSSION
The resident at 16886 Xeon Street has a ten foot drainage and utility easement on the north side of
the property. This easement has a storm sewer pipe under it. During the time of final grade, the
property owner built a small boulder retaining wall that encroaches into the easement to help retain
the slope going down. The next step would be to receive approval from the City to encroach in the
drainage and utility easement.
The process the City has approved in the past is to enter into a Declaration of Encroachment
Easement, Conditions & Covenants agreement with the property owner; as long as current and future
drainage and utilities are not impacted. Staff has reviewed this encroachment request and recommends
approval.
ACTION REQUIRED
The City Council is requested to approve the Declaration of Encroachment Easement, Conditions &
Covenants for 16886 Xeon Street NW.
Respectfully submitted,
Kameron K tonen
Natural Resources Technician
Attachment: Declaration of Encroachment Easement, Conditions & Covenants'/
cc: Jon M. Usitalo, 16886 Xeon St. NW (email)
DECLARATION OF ENCROACHMENT EASEMENT,
CONDITIONS AND COVENANTS
THIS AGREEMENT, entered into and made effective as of the date fully executed by all
parties, is by and between Jon M. Usitalo, 16886 Xeon Street NW, Andover, Minnesota 55304,
owner of said property noted below (hereinafter "Owner"), and the City of Andover, a Minnesota
Municipal Corporation with its principal place of business located at 1685 Crosstown Boulevard
NW, Andover, MN 55304 (hereinafter the "City").
WHEREAS, Owner is the fee owner of 16886 Xeon Street NW (Lot 9, Block 1, Country
Oaks North Fourth Addition; PIN: 11 32 24 42 0048), Andover, Anoka County, Minnesota
(hereinafter the "Property"); and
WHEREAS, the City has a drainage and utility easement that currently exists on the north
side of the said Property (hereinafter 'Drainage and Utility Easement"); and
WHEREAS, Owner constructed a boulder retaining wall (hereinafter "Improvements")
within the existing Drainage and Utility Easement; and
WHEREAS, the City is willing to acknowledge and agree to an encroachment of the
Drainage and Utility Easement for said Improvements as per the approved plans/materials on file
with the City Building Department, contingent upon Owner agreeing to abide by certain conditions
and maintain the Improvements; and
WHEREAS, Owner is aware the area is for drainage and utility purposes and that City
access and/or maintenance may be required in said easement, resulting in the requested removal
of the Improvements.
NOW, THEREFORE, in consideration of the foregoing and the City's consent and
approval to the encroachment into the Drainage and Utility Easement, Owner hereby agrees as
follows:
1. To hold the City harmless and indemnify the City from any and all liabilities, and
defend against lawsuits, expenses, damages, acts or failures to act, attorney's fees and court costs,
which may arise as a result of Owner, or their successors in interest, constructing and maintaining
said Improvements upon, in, or around the Drainage and Utility Easement of the City.
2. The City shall not be held responsible for any damage to said Improvements
whatsoever as a result of the City exercising its rights to access, excavate, repair, construct or
maintain any public improvements within said Drainage and Utility Easement.
3. Any additional cost to maintain, repair or replace the public infrastructure within
the Drainage and Utility Easement due to the Owner's encroachment within said Drainage and
Utility Easement shall be the sole responsibility of Owner or their successors in interest to the
extent the cost exceeds the costs the City would incur if the Improvements did not encroach into
the Drainage and Utility Easement.
4. In the event the Property changes ownership, is abandoned or vacated, the City may
terminate this Agreement upon ten (10) days written notice to Owner, in which case Owner shall
remove the Improvements at its sole costs and expense.
5. Owner hereby covenants and agrees that Owner will not permit or allow any
mechanic or materialman's liens to be placed on or affect the Drainage and Utility Easement.
Notwithstanding the previous sentence, however, in the event any such lien shall be so placed on
the Drainage and Utility Easement, Owner shall take all steps necessary to see that it is removed
within thirty (30) days of its being filed.
6. The City shall require evidence of insurance each year from Owner in an amount
the City deems reasonable and necessary in its sole discretion, to cover the indemnification
required herein.
7. The parties hereto represent, warrant and agree that each has been represented by
their own counsel, or has had the right to be so represented but declined any such representation;
that they have thoroughly read and understand the terms of this Agreement; that they have
conferred with their respective attorneys on any questions in regard to this Agreement, or had the
right to confer with an attorney but have declined to do so; and have voluntarily entered into this
Agreement.
8. This Agreement shall not be construed more strictly against one party than against
any other parry by virtue of the fact that the Agreement may have been drafted or prepared by
counsel for one of the parties, it being recognized that all parties to this Agreement have
contributed substantially and materially to the negotiations and/or preparation of this Agreement.
9. This Agreement shall be construed under and enforced in accordance with the laws
of the State of Minnesota.
10. If any provision of this Agreement shall be determined by any court or
governmental agency to be invalid or unenforceable, the remainder of this Agreement and the
application of such provision to other persons or circumstances shall not be affected thereby and
shall remain enforceable to the greatest extent permitted by law.
11. Any notice required or permitted to be given in accordance with the terms of this
Agreement may be given by first class U.S. Mail, postage prepaid, overnight courier or by personal
service, to the other party at the address set forth in the first paragraph of this Agreement, or at
such other address as either party, or their successors or assigns, may hereafter designate to the
other party in writing.
2
IN WITNESS WHEREOF, the parties have hereunto set their hands as of the date opposite their
signatures.
Dated: 7-20 2020
STATE OF MINNESOTA )
) ss.
COUNTY OF_"�e�A_ )
i
s
On this 30 ` day of 2020, before me, a notary public
within and for said county, personally appeared Jon M. Usitalo, who executed the foregoing
instrument and acknowledged that they executed the same of their own free will and as the owner
of the Property described herein.
MMRYARICANUGENT
NotPublic
Minnesota
nEx jMjenuM-2021
2020
2020
STATE OF MINNESOTA )
) ss.
COUNTY OF ANOKA )
Notary Public
i
[ySIV991WRZKOIN04
By:
Its: Deputy City Clerk
By:
Its: Mayor
On this day of , 2020, before me, a notary public
within and for said county, personally appeared Michelle Hartner and Julie Trude to me known to
be respectively the Deputy City Clerk and Mayor of the City of Andover, and who executed the
foregoing instrument and acknowledge that they executed the same on behalf of said City.
Notary Public
City of Andover
1685 Crosstown Blvd NW
Andover, MN 55304
This instrument is exempt from registration tax
and recording fees under Section 386.77 of the Minnesota statutes.
11
rC I T Y 0 ^F
D0
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 WWW.ANDOVERMN.GOV
i
TO: Mayor and Councilmembers
CC: James Dickinson City Adminis
FROM: Dana Makinen, Human Resources anag
SUBJECT: Approve Recruitment and Advertising for a Building Inspector
DATE: October 6, 2020
On September 21, 2020, Building Official Fred Patch let the Human Resources Department know that he would
like to semi -retire effective Monday, November 23, 2020.
DISCUSSION
Fred is proposing a phased retirement to help the transition of the Building Department and would like to work
approximately 20 hours a week to cover items that need Building Official review, provide ongoing Building
Department Staff training and have the City of Andover hire another Building Inspector full-time to cover all of
the required building inspections and simple plan reviews.
The approximate cost of a new Building Inspector would be $105,000/year with benefits for 2021. If Fred
reduced to 20 hours a week, the savings would be approximately, $87,000 since we would no longer be paying for
benefits for him.
Having two Building Inspectors would allow for continuity of the department, so Fred could slowly move to more
of a contract employee, and it would allow for either inspector to take time off as needed.
Human Resources would like to start advertising for new Building Inspector as soon as possible, so that the
person could start approximately the same time as Fred starts working approximately 20 hours a week.
BUDGETIMPACT
Another Building Inspector would cost an additional $18,000 with Fred working only 20 hours per week. This
would be funded through the use of reserves in the General Fund for both 2020 and integrated into the budget for
2021. This would require a general fund budget adjustment for 2020. It would add one full-time equivalent (1.0
FTE) as a Building Inspector and reduce the Building Official to a half-time (.50 FTE) position.
ACTION REQUESTED
Please approve the recruitment and advertising of a Full -Time Building Inspector.
Respectfully submitted,
Dana Makinen
hdijilut
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US
TO:
CC:
FROM:
SUBJECT:
r"�
Mayor and Councilmembers
Jim Dickinson, City
Lee Brezinka, Finance Manager
Declare Costs, Order Assessment Roll and Schedule Public Hearing for 2020 Delinquent
Utility Service Charges, Mowing Fees, Tree Removal, False Alarm Fines and
Miscellaneous Abatement Fees
October 6, 2020
INTRODUCTION
City Code 10-3-31); City Code 10-1-917; and City Code 8-5-31) provide for the collection by assessment
of unpaid sewer, water, storm sewer, street lighting service charges, mowing fees, tree removal, false
alarm fines and miscellaneous abatement fees. The assessment procedures directed by state statute 429
are being followed in preparing notice of and preparation for a public hearing to act upon the proposed
assessment.
DISCUSSION
The total delinquent utility service charges were $288,527.71 as of September 28, 2020 when written
notification to the property owners and preparation of the preliminary assessment worksheets began.
Payments received prior to the proposed hearing date of the first regularly scheduled council meeting in
November 2020 will be applied to the customers' accounts to reduce or remove the proposed assessments
from the preliminary roll. Delinquent balances as of November 5, 2020 are charged an administrative
fee of 15% and will carry an 8% interest rate when certified to Anoka County for collection with the
2021 taxes. The list of delinquent accounts is available for viewing in the Finance Department and
Finance will be sending letters to all applicable property owners explaining the assessment process and
how and where to make payment to avoid being assessed.
The proposed hearing date will be the first regularly scheduled council meeting in November 2020.
BUDGETIMPACT
This request will assist in reducing outstanding receivables for the City.
Mayor and Council Members
October 6, 2020
Page 2 of 2
ACTION REQUESTED
The Andover City Council is requested to approve the attached resolution declaring costs and ordering
the assessment roll for the purpose of certifying the delinquent sewer, water, storm sewer, street lighting
service charges, mowing fees, tree removal, false alarm fines and miscellaneous abatement fees. The
Andover City Council is also requested to approve the attached resolution scheduling a public hearing
for the purpose of certifying the delinquent sewer, water, stone sewer, street lighting service charges,
mowing fees, tree removal, false alarm fines and miscellaneous abatement fees.
Respectfully submitted,
Lee Brezinka
Attachments: Resolution Declaring Cost and Directing Preparation of Assessment Roll
Resolution for Hearing on Proposed Assessment of Delinquent Utility Charges, Mowing
Fees, Tree Removal, False Alarm Fines and Miscellaneous Abatement Fees.
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION DECLARING COST, DIRECTING PREPARATION OF ASSESSMENT
ROLL AND SCHEDULING PUBLIC HEARING FOR THE CERTIFICATION OF
DELINQUENT UTILITY SERVICES CHARGES, MOWING FEES, TREE REMOVAL,
FALSE ALARM FINES AND MISCELLANEOUS ABATEMENT FEES
THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES:
WHEREAS, delinquent utility service charges, mowing fees, tree removal, false alarm
fines and miscellaneous abatement fees in the amount of $288,527.71 exist as of September 28,
2020; and
WHEREAS, City Code 10-3-31); City Code 10-1-9F; and City Code 8-5-31) provide for
the collection by assessment of unpaid water, sewer, storm sewer, street light service charges,
mowing fees, tree removal, false alarm fines and miscellaneous abatement fees respectively.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER,
MINNESOTA:
1. The amount of the cost to be assessed against benefited property owners is declared to
be $311,609.93 plus an administrative fee of 15%.
2. Assessment shall be payable in equal annual installments extending over a period of
one year. The first of the installments to be payable on or before the first Monday in January 2021,
and shall bear interest at the rate of 8 percent per annum from the date of the adoption of the
assessment resolution.
3. The City Clerk, with the assistance of the Finance Director shall forthwith calculate the
proper amount to be assessed against every assessable lot, piece or parcel of land, without regard
to cash valuation, as provided by law, and the Clerk shall file a copy of such proposed assessment
in the Clerk's office for public inspection.
1. The Clerk shall, upon the completion of such proposed assessment, notify the Council
thereof.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL;
1. A hearing shall be held the 4th day of November, 2020 at the Andover City Hall at
7:00 P.M. to pass upon such proposed assessment and at such time and place all persons
affected by such proposed assessment will be given an opportunity to be heard with
reference to such assessment.
2. The City Clerk is hereby directed to cause a notice of hearing on the proposed
assessment to be published once in the official newspaper at least two weeks prior to
the hearing.
3. The owner of any property so assessed may at any time prior to certification of the
assessment to the County Auditor, pay the whole assessment with no interest.
MOTION seconded by Councilmember and adopted by the City Council at a regular
meeting this 6th day of October, 2020, with Councilmembers
voting in favor of the resolution, and Councilmembers voting against, whereupon
said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Julie Trude - Mayor
Michelle Hartner — Deputy City Clerk
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that the City Council of the City of Andover, Anoka
County, Minnesota will meet at Andover City Hall, 1685 Crosstown Boulevard NW,
Andover, Minnesota on November 4, 2020 at 7:01 PM to pass upon the proposed
assessment for the improvement of delinquent sewer, water, storm water utility, street light
charges, mowing fees, tree removal, false alarm fines and miscellaneous abatement fees in
the City of Andover.
The proposed assessment roll is on file for public inspection at the City Clerk's office. The
total amount of the proposed assessment roll is $288,527.71. Written or oral objections
will be considered at the meeting. No appeal may be taken as to the amount unless a signed,
written objection is filed with the Clerk prior to the hearing or presented to the presiding
officer at the hearing. The Council may upon such notice consider any objection to the
amount of a proposed individual assessment at an adjourned meeting upon such further
notice to the affected property owner, as it deems advisable.
An owner may appeal an assessment to the District Court pursuant to Minnesota Statutes
Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the city within
30 days after adoption of the assessment and filing such notice with the District Court
within ten days after service upon the Mayor or Clerk.
BY ORDER OF THE CITY COUNCIL
CITY OF ANDOVER
Michelle Hartner, Deputy City Clerk
Publication Dates: October 21, 2020
October 28, 2020
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Councilmembers
FROM: Jim Dickinson City Administrator
SUBJECT: Emergency Response (COVID-19) Update
DATE: October 6, 2020
ACTION REQUESTED
Receive a verbal update from City Administration on the City's ongoing response to the
Declaration of Emergency for the City of Andover - Coronavirus Disease (COVID 19).
I T Y O F
[DOVE
9
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO:
FROM:
SUBJECT:
DATE:
Mayor and Councilmembers
Jim Dickinson, City Administrator
Administrator's Report
October 6, 2020
The City Administrator and Department Heads present at the meeting will provide a brief verbal
update on various items of interest to the City Council and to the residents at the meeting. Listed
below are a few areas of interest:
1. City Department Activities
2. Update on Development/CIP Projects
3. Meeting reminders
Upon receipt of the meeting packet, if a member of the Council would like an update on a particular
item, please notify me so an adequate update can be made.