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Home My WebLink AboutJuly 16, 20201685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting July 16, 2020 7:00 P.M. Meet at Andover City Hall 1. Call to Order 2. Resident Forum 3. Approval of Minutes (06/18/20 Regular and Work Session) 4. Agenda Approval 5. Consider 2020 Fall Softball/Baseball/Football Schedule 6. Consider 2020 Tournament Application/Andover Football Association 7. Consider 2020 Fall Soccer/Lacrosse/Football Schedule 8. Anoka County Sheriffs Department 2nd Quarterly Report 9. Park Dedication Improvement Fund 2"d Quarterly Report/Finance Department 10.Outstanding Items 11. 12.Chair's Report 13. Adjournment 7:15 P.M. Or Shortly Thereafter Workshop Session A. Update Prairie Knoll Park North Parking Lot Lighting/Project 20-18 B. Discuss Request for Bike Park C. Discuss Draft 2020 Existing and Future Park Facilities Chart / Park Zone C D. Discuss Revisions to the Guidelines for Field Usage by Youth Athletic Associations E. Adjournment Note: Some or all members of the Andover Park and Recreation Commission may participate in the July 16, 2020 Park and Recreation Commission meeting by telephone or video conference rather than by being personally present at the Park and Recreation Commission regular meeting place at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, MN 55304. Members of the public can physically attend, although there is very limited seating in the City Council Chambers as appropriate social distancing will be done by the Commission and visitors. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW. ANDOVERMN.GOV TO: Park & Recreation Commission Cc: David D. Berkowitz, Director of Public Works/City Engineer's FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 5. Consider 2020 Fall Softball/Baseball/Football Scbedule DATE: July 16, 2020 INTRODUCTION This item is in regard to approving the 2020 fall softball/baseball/football schedule. Attached are applications received from the Andover Athletic Association (AAA), Andover Baseball Association (ABA) and the Andover Football Association (AFA). The proposed 2020 fall softball/baseball/football schedule is attached for your review. The City has received applications for use of the fields from the following groups: % of Democratic Certificate Established Name of Group Participants Procedures & 5010 of Grievance from Andover Elections (State) Insurance Procedures based on 2019 season Andover Football 86% Yes (no Yes (no Yes Yes (no Assoc. (AFA) changes from changes changes from 2019) from 2019) 2019 Andover Baseball 100% Yes* Yes* Yes* Yes* Association Andover Athletic 67% Yes* Yes* Yes* Yes* Association * Information submitted as part of the spring/summer application. Note: Copies of the By -Laws, 5010 information and established grievance procedures for AFA, ABA and AAA are available on their respective websites if you would like to review them. Copies of the Certificate of Insurance are available from City staff if you would like to review them. As a reminder, a detail practice and game schedule are required to be submitted to Jason Grode, Parks Maintenance Supervisor, before the start of the season so the Andover Public Works Parks Department is aware of when fields need to be mowed. ACTION REQUIRED The Commission is requested to consider approving the 2020 softball/baseball/football fall schedule. Respectfully submitted, 40V1AW_%- Todd J. Haas Attachments: Proposed 2020 Fall Softball/Baseball/Football Schedule; Applications from AFA, ABA, and AAA cc: Ted Butler, President/AAA (copy of item was sent by e-mailed) Amy Novak, President/ABA (copy of item was sent by e-mailed) Jason Strasser, President/AFA (copy of item was sent by e-mail) ANDOVER FALL SOFTBALUBASEBALUFOOTBALL SCHEDULE 2020 ATTENTION -PETS MUST BE LEASHED AT ALL CITY PARK AND FACILITIES dawn -dusk -dusk__ MON TUE WED THU FRI SAT _dawn SUN SUNSHINE #1 AFA AFA AFA AFA (Lighted) (917 to 11/15) (9/7 to 11/15) (9/7 to 11115) (9/7 to 11/15) AFA AAA AAA AAA AAA AAA 8 am-3 pm 7 am-11 pm 5PM-DARK (8/1 to 9/6) (8/1 to 9/6) 8/1 to 9/6) SUNSHINE #2 AFA AFA AFA AFA (Lighted) (9/7 to 11/15) (9/7 to 11/15) (9/7 to 11115) (917 to 11/15) AFA AAA AAA AAA AAA AAA 8 am-3 pm 7 am-11 pm 5PM-DARK (8/1 to 9/6) (8/1 to 9/6) (8/1 to 9/6) 8/1 to 9/6) SUNSHINE #3 AFA _AFA AFA AFA (Lighted) (9/7 to 11l15) (9/7 to 11/15) (9/7 to 11/15 ) (9/7 to 11/15) AFA AAA AAA AAA AAA AAA 8 am-3 pm 7 am-11 pm 5PM-D4RK (8/1 to 9/6) (8/1 to 9/6) (8/1 to 9/6) (811 to 9/6 SUNSHINE #4 AFA AFA AFA AFA (9/7 to 11/15) AFA AAA (Lighted) (9/7 to 11/15) (9/7 to 11/15) (9/7 to 11/15) AAA AAA AAA AAA 8 am-3 pm 7 am-11 pm 5PM-DARK (8/1 to 9/6) (8/1 to 9/6) 8/1 to 9/6) (8/1 to 9/6) SUNSHINE #5 AAA AAA AAA AAA AAA AAA _ 7 am-11 pm 5PM-DARK SUNSHINE #6 AAA AAA AAA AAA AAA AAA am-11 pm 5PM-DARK CITY HALL #7 AAA AAA AAA AAA AAA 5PM-DARK Page 1 dawn -dusk dawn -dusk MON TUE WED THU FRI SAT SUN TERRACE PARK AAA AAA AAA AAA AAA - 5PM-DARK F A (Lighted) - - A ABA - (Lighted) -NOR' AFA N RTHWOODS EAST AAA AAA AAA AAA AAA - 5PM-DARK PINE HILLS SOUTH 5PM-DARK - STROOTMAN 5PM-DARK - LUNDS NORTH AAA AAA AAA AAA AAA __ 5PM-DARK HIDDEN CREEK NORTH 5PM-DARK Page 2 awn us awn- us MON TUE WED THU FRI SAT SUN ROSE PARK — (SOUTH) ABA ABA ABA 5PM-DARK _ ROSE PARK (NORTH) _ ABA ABA ABA 5PM-DARK HILLS OF BUNKER LAKE WEST AAA AAA AAA AAA AAA -D WILD IRIS AAA AAA AAA AAA AAA ANDOVER LIONS PARK AAA AAA AAA AAA AAA 5PM-DARK TIMBER TRAILS 5PM-DARK SHADOWBROOK EMT ABAA outh field)A A (South field vai a e une - AAA — ugust n Page 3 awn us awn- usk- MON TUE WED THU FRI SAT SUN i e fie 2) Available June - AAA - AAA August 31 Only - LVELAND FIELDS (North field- - vai a e June 2- - - - ugust 3 nl - - 5 -UAKK - - - * WEEKEND FIELD MAINTENANCE REQUIRED ** FRIDAY FIELD MAINTENANCE ONLY (NO SATURDAY OR SUNDAY MAINTENANCE) *** NEED SUNDAY MORNING MAINTENANCE ONLY **** FRIDAY FIELD MAINTENANCE & SATURDAY (NOON) FIELD MAINTENANCE ONLY AFA - Andover Football Assoc. -Season starts on August 1st and ends on ? AAA - Andover Athletic Assoc.- Season starts August 7st &ends October 31st ABA - Andover Baseball Assoc.- Season starts on August 1st and ends on November 15th Tournaments or Special Events * July 31-August 2/AAA/MOA National Tournament Fast Pitch/Fields 1-6 at Sunshine Park, City Hall Park Complex -Field #7 and Eveland Fields (north, middle and South) * August 1-2/ABA/All-Star Tourney/ASN Ballfield Facility (west and middle fields), Hidden Creek North Park, Pine Hills South Park, Shadowbrook East Park (north and south fields), Timber Trails Park * August 7-9/AAA/Select Tournament/Fields 1-6 at Sunshine Park, City Hall Park Complex -Field #7 and Eveland Fields (north, middle and south) * August 7-8/ABA/Sunday Sandlot End of Season/ASN Fields (west, middle and east fields) * August 15/The Heroes Tourney- 4th Annual Softball Tournament Tribute to MN Troops/Fields 1-4 at Sunshine Park Page 4 APPROVED: DATE OF PREPARATION 7/16/2020 Park Coordinator REVISED Date - -- cc: Jason Grode, AFA, AAA, Front Desk, and ABA Page 5 ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities Andover Football Association Association President Jason Strasser Phone Print NAme Phone Phone Association President M-Moi Signalure (required) Date 1685 Crosstown Blvd City Andover I State MN Zip 55304 APPLICATION DUE DATES: • FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. • FOR SPRING AND SUMMER USE OF FACILITIES - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. . FOR FALL USE — FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first - come, first -served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Total number of participants expected in program this year 325 Total number of participants expected from Andover this year 290 Total number of participants in program last year 389 Total number of participants from Andover last year 334 Age brackets for participation K- 8th Grade Number of game fields/rinks needed per week this year 4 Aug 1 - Nov 15 Must indicate season start and end Time slot desired (list 2 choices) 1. 7:00 AM - 11:00 PM List specific fields/rinks being requested (refer to attached listing) 1. Prairie Knoll Fact and West 2. Sunshine Middle and Snuth Number of practice fields/rinks needed per week this year 15 Time slot desired (list 2 choices) 1. See attached List specific fields/rinks being requested (refer to attached listing) Please check all boxes that apply: 0 Request for waiving the Requirements of the Guidelines for Field Usaoe by Youth Athletic Associations requirements for one day requests or as determined by the Park Commission 0 Request to waive fees for use of the fields/rinks. Note: Waiving of any fee must be approved by the City Council. Fees are not required for use of the fields/rinks 0 Fees are required as per City Code for use of the fields/rinks (See attached fee schedule) Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that apply for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. Note: PARKING REQUIREMENTS! The applicant may be required to provide parking attendants during the duration of the season where needed by hiring a company or providing association members to oversee the parking operations at Prairie Knoll Park and Sunshine Park to ensure that vehicles are parking in designated parking areas only. All other parks/facilities may also require the association or applicant to provide parking attendants when it is anticipated a larger group of participants/spectators are expected. The company that is hired or the association members that will be working the toumament or event must always use the required MNDOT approved reflective vests. Parking attendants will be responsible to contact the Anoka County Sheriffs Department when there is a conflict/issue/concern with parking. Note: The association or applicant shall provide other alternatives/options in writing to the City for approval which details how the parking operations for the season will not impact the park/facilities and/or the area residents in which the parking attendant requirements could potentially be waived. Please provide parking operations alternatives/options here: Andover Football will use parking attendants on nights and days —w#yen-multiple-games,are-�d. — APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. DATE Parks Coordinator or other City Authorized Personnel (For one day requests) THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS Approved: 1/2000 Revised 4116115 Revised 11120118 (Approved by City Council) Revised 10116119 (Minor updates) H drive/engineering/parks/applicaflonslrreld usage appkafion ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of Association PresidentPhone Print Phone T12 qo? Phone Association President � �(E-mai D C) 16 Signature (required) Date Address D' ' .�?? ((1DUU �_er State �kN APPLICATION DUE DATES: • FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. • FOR SPRING AND SUMMER USE OF FACILITES - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. • FOR FALL USE — FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first - come, first -served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Total number of participants expected in program this year Q l Total number of participants expected from Andover this year lD Total number of participants in program last year (0-0 Total number of participants from Andover last year 1 00'� O ECEIVE Age brackets for V, T, - W-Mm -( JUL 022020 < this year Must indicate season start and end dates -DI I f-P — " 2- Time slot desired (list 2 choices) 2. List specific fields/rinks being 4 W'kkdd T465 5 .�- Number of practice fields/rinks needed per week this Time slot desired (list 2 choices) List specific fields/rinks being V\S 11c1.rA- i:5 Please check all boxes that apply: Request for waiving the Requirements of the Guidelines for Field Usage by Youth Athletic Associations requirements for one day requests or as determined by the Park Commission 0 Request to waive fees for use of the fields/rinks. Note: Waiving of any fee must be approved by the City Council. Fees are not required for use of the fields/rinks 0 Fees are required as per City Code for use of the fields/rinks (See attached fee schedule) Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that apply for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. Note: PARKING REtZUIRLEiUaENTS! The applicant may be required to provide parking attendants during the duration of the season where needed by hiring a company or providing association members to oversee the paring operations at Prairie Knoll park and Sunshine Park to ensure that vehicles are parking in designated parking areas only. All other parks/facilities may also req,.iire the association or applicant to provide parking attendants when it is anticipated a larger group of participantstspectators are expected. The company that is hired or the association members that will be working the tournament or event must always use the required MNDOT approved reflective vests. Parking attendants will be responsible to contact the ,1r r..`ca County Sheriff F Department when there is a corrflict/issue/concern with par''King. Note: The association or applicant shall provide other aiternativas/options in writinq to the City for approval which details how the parking operations for the season will not impact the part:/facilities and/or the area residents in which the pa r'Ang attendant requirements could potentially be waived. 1rQ. �Q 19e., U-�5�5 C.t,►��-- . C�-I.Ye-E-� _ �(�Ll-'PJ_�._ _ _ - — U APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. c ITY.C.TAFF PERSONA1 HAVE THE OPTION TO APPROVF PPI. IcATIONS FOR 03.1E f)AY USE OF , i—=LTJ_S/FACII,ITM'S <S i y= : . ,' THE RF01 tTeT TT` iPCIII TP Z A IJOR �ASAOCIAT1&`)°� e THAT HA?!F RFCFIIiR^ r'r'�s-'ljnUS APPROVAL Frie.)r T."F ��. Parks Coordiaacor o . fl r (';I r Authorized Persorret ('or o-ie dap rcquests) THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 4/16/15 Revised 11120118 (Approved by City Council) Revised 10/16(19 (Minor updates) H drivelengineeringtpadudapplicationsAeld usage application ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities Andover Athletic Association Association PresidentTed Butler Phone (Home)763-712-0277 Print Name Phone (Work) 612-62"974 �� et�� Phone )Mobile) 952-22a166s Association President-T" ,�-._. E-mail president@andoveratnletic.com Ignature (required) Date Address 1685 Crosstown Blvd NW City Andover State MN Zip 55304 APPLICATION DUE DATES: • FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. • FOR SPRING AND SUMMER USE OF FACILITES - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. • FOR FALL USE — FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first - come, first -served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Total number of participants expected in program this year Fall: 250 Total number of participants expected from Andover this year Fall: 175 Total number of participants in program last year Fall: 247 ECEIVE Total number of participants from Andover last year Fall: 165 JUL 0 2 2020 grade f ' Age brackets for participation K-12th 9 Number of game fieldstrinks needed per week this year 16 Must indicate season start and end Time slot desired (list 2 choices) 1-October 31 See attached schedule, varies by field List specific fields/rinks being requested (refer to attached listing) Sunshine 13, Citt Hall 7, Terrace, NW East, Lunds, Hills of Bunker, Wild Iris, Andover Lions, Evetand Fields 1-3 Number of practice fields/rinks needed per week this year 16 Time slot desired (list 2 choices) 1. see attached, same 2. List specific fields/rinks being requested (refer to attached listing) Sunshine 13, Citj Hall 7, Terrace, NW East, Lunds, Hills of Bunker, Wild Iris, Andover Lions, Eveland Fields 13 2. Please check all boxes that apply: ® Request for waiving the Requirements of the Guidelines for Field Usage by Youth Athletic Associations requirements for one dam/ requests or as determined by the Park Commission ® _Request to waive fees for use of the fields/rinks. Note: Waivinq of any fee must be approved by the City Council. ® Fees are not required for use of the fields/rinks. Fees are required as per City Code for use of the fields/rinks. (See attached fee schedule) Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that apply for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. Note: PARKING REQUIREMENTS! The applicant may be required to provide parking attendants during the duration of the season where needed by hiring a company or providing association members to oversee the parking operations at Prairie Knoll Park and Sunshine Park to ensure that vehicles are parking in designated parking areas only. All other parks/facilities may also require the association or applicant to provide parking attendants when it is anticipated a larger group of participants/spectators are expected. The company that is hired or the association members that will be working the tournament or event must always use the required MNDOT approved reflective vests. Parking attendants will be responsible to contact the Anoka County Sheriffs Department when there is a conflict/issue/concern with parking. Note: The association or applicant shall provide other alternatives/options in writing to the City for approval which details how the parking operations for the season will not impact the park/facilities and/or the area residents in which the parking attendant requirements could potentially be waived. Please provide parking operations alternatives/options here: Fall slowpitch and fastpitch but will respond with CITY. orally results in considerably reduced levels of traffic compared to spring/ tournaments-sowe do -not anticipate -any resultingfrom-activities as needed to direct traffic if necessary. DATE Parks Coordinator or other City Authorized Personnel (For one day requests) THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 112000 Revised 4/16/15 Revised 11/20/18 (Approved by City Council) Revised 10116119 (Minor updates) H drivelengineering/parks/applicationslfield usage application ANL661Y^ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission Cc: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 6. Consider 2020 Tournament Applications/Andover Football Association DATE: July 16, 2020 INTRODUCTION This item is in regard to considering 2020 Tournament Application Forms for the upcoming fall football season. Staff has been notified by the AFA president that there will not be a football preview this year. ACTION REQUIRED No action is necessary. Respectfully submitted, Todd J. Haas Cc: Jason Strasser, AFA (Item was sent by e-mail) ANLID5 06 WE A 9 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.AN DOVE RM N.GOV TO: Park & Recreation Commission Cc: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 7. Consider 2020 Fall Soccer/Lacrosse/Football Schedule DATE: July 16, 2020 INTRODUCTION This is in regard to approving the 2020 fall football/soccer/lacrosse schedule. DISCUSSION Attached for your review is the proposed 2020 football/ soccer/lacrosse schedule. The Andover Area Lacrosse Association did not apply for the fall season. The City has received applications for use of the fields from the following groups: of Democratic Certificate Established Name of Group Participants Procedures & 501C3 of Grievance from Andover Elections (State) Insurance Procedures based on 2019 season Andover Football 86% Yes (no Yes (no Yes Yes (no Assoc. (AFA) changes from changes changes from 2019) from 2019 2019 Coon Rapids United 28% Yes* Yes* Yes* Yes* Soccer Club CRUSC Boreal F.C. 87% Yes* Yes* Yes* Yes* * Information submitted as part of the spring/summer application. Note: Copies of the By -Laws, 501 C3 information and established grievance procedures for AFA, CRUSC and Boreal F.C. are available on their respective websites if you would like to review them. Copies of the Certificate of Insurance are available from City staff if you would like to review them. As a reminder, a detail practice and game schedule are required to be submitted to Jason Grode, Parks Maintenance Supervisor, before the start of the season so the Andover Public Works Parks Department is aware of when fields need to be mowed. Also, as a reminder, the number of football games at all fields being used is limited to 6 games per week per field. We understand that there will be some makeup games because of the weather or conditions of the fields. Note: It is understood that both football and soccer associations evaluate when games should be postponed due to inclement weather and/or field conditions which may be too wet from previous rain events and/or if it is raining at the start of the game. Public Works staff will monitor the condition of the fields throughout season and will provide to the Commission an update at the end of the season to determine if any adjustments should be made for the 2021 football and/or soccer season. One other item that is important that needs to be addressed by the Park and Recreation Commission is that the associations must provide the necessary parking attendants at each of their games or events throughout the season. ACTION REQUIRED The Parks and Recreation Commission is requested to consider approving the 2020 fall soccer/football/lacrosse schedule. Respectfully submitted, 4�/ MA04__ Todd J. Haas Attachments: Proposed 2020 Fall Football/Soccer/Lacrosse Schedule; Applications for regular use of fields from soccer and football associations cc: Chris Randle, President/Boreal F.C. (copy of item was sent by e-mail) Jason Strasser, President/AFA (copy of item was sent by e-mail) Deborah Zepeda, President/CRUSC (copy of item was sent by e-mail) Dan Thinnes, President/AALA (copy of item was sent by e-mail) ANDOVER FALL 2020 SOC_CER/FOOTBALLILACROSSE SCHEDULE I ATTENTION MON - PETS MUST BE LEASHED AT ALL CITY PARK AND FACILITIES _ _ - _ TUE — WED - THU — -- FRI -awn uask SAT - awn us__ SUN — City Hall #1 5:00 to dark - Next to S side of water tower (U-8 70 yds x 50 yds) - Sunshine #2 Soccer Field (Lighted) AFA 1� L AFA AFA -- - AFA --- AFA 5:00 - dark _AFA -- __- - Note: Field lights are to be shut off at 10:00 p.m. from Sept. 3rd fill end of season. Next to 148th Ave NW GAMES ONLY DURING THE ENTIRE WEEK (Full size 225'x360') -� -- - -- - -- _ - Sunshine #3 Soccer Field (Lighted) AFA AFA AFA AFA AFA AFA 5:00 - dark Field SE of complex GAMES ONLY DURING THE ENTIRE WEEK Full size 225'x360' Sunshine #4 (Lighted_ _) Soccer Field 5:00 - dark AFA AFA AFA AFA AFA AFA_ Field directly E of complex U-10 80 yds x 50 ds Hawkridge - East Field 5:00 - dark Boreal FC Boreal FC Boreal FC Boreal FC_ Boreal FC Boreal FC Boreal FC (U-12 size 150' x 300') Hawkridge _- Middle Field 5:00 - dark Boreal FC Boreal FC _ Boreal FC Boreal FC Boreal FC Boreal FC Boreal FC__ U-12 size 150' x 300' _ Hawkrdge -West Field 5:00 -dark Boreal FC Boreal FC Boreal FC Boreal FC Boreal FC Boreal FC Boreal FC (Full size 225' x 360') Hidden Creek North 5:00 to dark CR United CR United CR United CR United CR United CR United CR United U-10 80 yds x 50 ds _ _ Fox Meadows - South Field 5:00 to dark Boreal FC Boreal FC Boreal FC Boreal FC Boreal FC Boreal FC Boreal FC (Full size 225'x 369 Fox Meadows - East Field 5:00 to dark Boreal FC Boreal FC FC _ Boreal FC Boreal FC tBoreal FC Boreal FC Mid size 226x 360' _Boreal Page 1 THU awn us awn us MON TUE WED FRI SAT SUN Oak Bluff 5:00 to dark CR United CR United CR United CR unitedT CR United CR United CR United (U-10 80 yds x 50 yds) Timber Trails 5:00 - dark U-10 80 yds x 50 ds) Hidden Creek East 5:00 - dark _ (U-6 50 yds x 30 ds) Red Oaks West Park — 5:00 - dark - (U-6 50 ycls x 30 ds) Northwoods West -- --- -- 5:00-dark _ _ - -- -- - (U-6 60 yds x 40 ds) Rose Park -Open Space 5:00 - dark U-6 50 ycls x 30 ds) Prairie Knoll 5:00 to dark AFA AFA AFA _ AFA AFA AFA Southeast field (Lighted) GAMES ONLY DURING THE ENTIRE WEEK _ (Full size 225'x 360' _ Prairie Knoll 5:00 to dark North field _ U-10 80 ds x 50 ds Page 2 WED THU dawn -dusk dawn -dusk SUN MON TUE -- FRI SAT - Pralrie Knoll _ _-- 5:00 to dark AFA AFA AFA AFA AFA AFA AFA Southwest field (Lighted) (Full size 225'x 360') GAMES ONLY DURING THE ENTIRE WEEK _ Pine Hills North 5 00 to dark Boreal FC ! Grow West Field Boreal FC Boreal FC Boreal FC Boreal FC Boreal FC Boreal FC (Northwest field (Lighted)) _ (Full size 225'x 360') Pine Hills North 5:00 to dark Boreal FC Boreal FC Grow East Field (Northeast field (Lighted)) Boreal FC Boreal FC Boreal FC Boreal FC Boreal FC (Full size 225'x 360') _ Pine Hills North 5:00 to dark AFA Boreal FC AFA AFA AFA _ Bennett Field (South field (Lighted)) Full size 225'x 360') Boreal FC Boreal FC Boreal FC Boreal FC Boreal FC Boreal FC CR United Soccer - Season starts on August 1st and ends on October 31st Boreal FC-Season starts on August 19th and ends on October 31st AFA - ANDOVER FOOTBALL ASSOCIATION -Season starts on August 1st and ends on November 15th AALA - ANDOVER AREA LACROSSE ASSOCIATION -did not apply for use of fields TOURNAMENTS OR EVENTS APPROVED: 7/16/2020 REVISED Date Parks Coordinator cc: Jason Grode AFA, NMSA, City Hall Front Desk Page 3 ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities Andover Football Association Association President Jason Strasser Phone (Home) Print NAme Phone (Work) Phone (Mobile) 763-528-8907 Association President X-moil\ Signalure (required) Date 1685 Crosstown Blvd City Andover State MN Zip 55304 APPLICATION DUE DATES: • FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. • FOR SPRING AND SUMMER USE OF FACILITIES - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. • FOR FALL USE — FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first - come, first -served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Total number of participants expected in program this year. 325 Total number of participants expected from Andover this year 290 Total number of participants in program last year 389 Total number of participants from Andover last year 334 Age brackets for participation K- 8th Grade Number of game fields/rinks needed per week this year 4 Aug 1 - Nov 15 Must indicate season start and end Time slot desired (list 2 choices) 1. 7:00 AM - 11:00 PM List specific fields/rinks being requested (refer to attached listing) 1. Prairie Knoll Faat and Wect 2. Sunshine Middle and Ranh Number of practice fields/rinks needed per week this year 15 Time slot desired (list 2 choices) 1. See attached List specific fields/rinks being requested (refer to attached listing) Please check all boxes that apply: Request for waiving the Requirements of the Guidelines for Field Usage by Youth Athletic Associations requirements for one day requests or as determined by the Park Commission Request to waive fees for use of the fields/rinks. Note: Waiving of any fee must be approved by the City Council. Fees are not required for use of the fields/rinks 0 Fees are required as per City Code for use of the fields/rinks (See attached fee schedule) Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that apply for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. Note: PARKING REQUIREMENTSI The applicant may be required to provide parking attendants Turing the duration of the season where needed by hiring a company or providing association members to oversee the parking operations at Prairie Knoll Park and Sunshine Park to ensure that vehicles are parking in designated parking areas only. All other parks/facilities may also require the association or applicant to provide parking attendants when it is anticipated a larger group of participants/spectators are expected. The company that is hired or the association members that will be working the tournament or event must always use the required MNDOT approved reflective vests. Parking attendants will be responsible to contact the Anoka County Sheriffs Department when there is a conflict/issue/concern with parking. Note: The association or applicant shall provide other alternatives/options in writing to the City for approval which details how the parking operations for the season will not impact the park/facilities and/or the area residents in which the parking attendant requirements could potentially be waived. Please provide parking operations alternatives/options here: Andover Football will use parking attendants on nights and days --when—multiple-gamesare seheddled DATE Parks Coordinator or other City Authorized Personnel (For one day requests) THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS Approved: 1 /2000 Revised 4116115 Revised 11120118 (Approved by City Council) Revised 10116119 (Minor updates) H drive/engineedng/parks/applicatlonsMeld usage application ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities Association President-IcbcC all 'kcttc di9 Phone (Home)Iat a-�';^;i Pdnt Name Phone (Work) ' 3 Phone(Mobile)"u4A-a3b-'149! Association Presldenl-_- ':o'a'r., C1R:iV =c; .c1 c.L a1'ii {E-ma411er.rgrLnFe.:r..cf..ri� .i, city (GS f (ri rls SWISH\, zip APPLICATION DUE DATES: • FOR VWNTER USE OF FACILITIES -FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. • FOR SPRING AND SUMMER USE OF FACILITES - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. . FOR FALL USE — FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It Is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this coringlaited forth will be given the highest priority. Subsequent requests will be filled on a first - come, first -served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Total number of participants expected in program this year •5 a `T Total number of participants expected from Andover this year ->"•`.% Total number of participants in program last year c2-/ S Total number of participants from Andover last year Age brackets for participation Ar,e y Number of game fields rinks needed per week this year of -S' ej cis ECE:VE JUL 0 2 2020 �cd-c(p�r ZOZo Must indicate season start and end dates 4-.�• f }r;�:i(` fi` -- Time slot desired (list 2 choices) 1. „. ri. n List specific fieldslrinks being requested (reto attached listing) 2. ir•r��,��.f. n Number of practice fieldslrinks needed per week this year 2_ LiI -, ✓ Time slot desired (list 2 choices) t. 1:er r 2. t..r�.., List specific fieidstdnks being reql (reto attached listing) �1 alt_ '�-t:`- Please check all bores that apply: Request for waiving the Requirements of the Guidelines for Field Usage by Youth Athletic Associations requirements for one day requests or as determined by ft Park Commission. BestueM to waive Tees for use of the LmIdeffinks. Note: Walvina of any fee must be aoeroved by the City Council. B Fees are not reauired for use of the fleldstrinks Feas are required as oar City Code for use of the fields/rinks (See attached fee schedulel Note: Fieldthockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that apply for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. Note: PARK >_NG REQL}1REMENT31 The applicant may be required to provide parking attendants dunrig the duration of the season where needed by hiring a comp, iy or providing association membl: rs to overxee the parking operatiors at Prain, Knoll Park cod Sunshine Park to ensure that vehicles ere parking in desi;gna:ad parking areas only. All other parksifaciiitles may also require the a; rzciaC;on or appiicant to provide parking attendants when it is .a)Iticipated a @rger group c' m i'cApants/specte:ors are expecrod. The company than is hirzd or the association membars tliat � ii l be v;orking the tourna-pant or ¢vent must lways use the required MNDOT hpproved renectiva vests. Parking attendants will be responsible to contact the Anoka County Sheriffs Department when there is a conflict/issue/concern with parking. Note: The association or epplicart shall provide other alternatives/option , in writino to the City for pproval uhwh det=ils nova the parking operations for the season will not impact the perklfaakties and/or the area mridenis in which the parking attendant raqulromems could potenfially be waivcd. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION 16 PROVIDED. DAI F Park, CaAjnjauror other City Authorial Pcr,onnO (F.ronc duy requests) THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised AHVIS Revised flaWIS (Approved by City CwnciO Revised 10116119 (Mincrupdates) H drve?arqinsenaglpa&ppkafionsffWd usage applfmtiw zozy 's*s t*s HZI— WTZY I 5- - HE 0: �T�y =11.N��A PO Box48778 Coon Rapids, MN 55448 June 29, 2020 Dear Andover Parks and Recreation Commission, We are looking forward to the opportunity to continue to work with you again this fall season and hopefully for a long time into the future. During the spring and summer seasons we used both the Oak Bluff and Hidden Creek North fields. The fields worked out very well for us. Unfortunately given the current state of the world we were not able to utilize them as much as we had anticipated we would. This was as a result of the restrictions we had from the State and our governing body MYSA as a result of the pandemic. After we became recognized last spring we did purchase the nets that are currently on Oak Bluff field from the North Metro Soccer Club. I have enclosed a copy of our competitive manual with this request. This manual outlines our grievance policies for our club. We will be requesting this language be added to our official bylaws at our annual meeting this fall. As you know that is the only opportunity each year that we have to officially change our bylaws for the club. They will become a part of the official bylaws at that meeting. We would appreciate being able to continue to use these two fields again this fall season. The teams that would be using the fields would only be our competitive teams. They will be using them for practice purposes. Thank you for your consideration of this request. Sincerely, Michael Snicker CR United Facilities Director 612 501-8642 ri CEIVE UL 0 2 2020 ar Me CR UNITED ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities__p0[ZcAL- RC, Ca Kw Norft 1MeAro Sodse Association President JANDALL Phone(Home bid W �jyPnn Phone (Work) rd• 4 Phone (Mobile) la- 96 Association President 1` - B � (E-mail) C&4",6..c g p� Si ture (required) Date Arlrlracs P• i] 60 JL q City ANn aiL- State Md Zip APPLICATION DUE DATES: • FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. • FOR SPRING AND SUMMER USE OF FACILITIES - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. 0 NOTE: Scheduling decisions will be made at the Park &Recreation Commission meeting on the third Thursday in March. • FOR FALL USE — FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND m BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first - come, first -served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Total number of participants expected in program this yearl3S n 4 Ullo;v<NhiSC SOU ��lr+F it S �Sq, (ny$.tt> qi p Stale Or Mlraumm • r4bb9A "'} Courtly dr- t rRuw;%6fs is gxpected from Andover this year 3 UD- 3 iU No uvi�t. in program last year 1403 (F4LL aw) �Tw Na�Tla /7iT.10 last year 3S)tFAL a00) Z''7A17PA-;-1- 1 2-0 Z.C) Notary I ..same fields/rinks needed My con, V,,,� per week this year a' Llmot I, 9"A- PAIS NeC-H,, 3 Z. HAWKridge. (3) 3: 6 K rs t^jh 1 CZ2 Must indicate season start and end dates Au A 14 - 0 r-/V 3 1 Time slot desired (list 2 choices) 1. S'30 — `I •'3J List specific fields/rinks being requested (refer to attached listing) 1. Ptn4 t-)+°115 Nor+t' 5r90 -9•'io ✓ 2. h)nwke i'&&. "' 3o 3, Fox mtadvw 3 Number of practice fields/rinks needed per week this year - Time slot desired (list 2 choices) J. 2. List specific fields/rinks being requested (refer to attached listing) 1. 2. Please check all boxes that apply: Request for waiving the Requirements of the Guidelines for Field Usage by Youth Athletic Associations requirements for one day requests or as determined by the Park Commission 0 Request to waive fees for use of the fields/rinkg. Note: Waiving of any fee must be approved by the City Council. Fees are not required for use of the fields/rinks Fees are reouired as per M Code for use of the fields/rinks (See attached fee schedule) Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that apply for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. Note: PARKING REQUIREMENTSI The applicant may be required to provide parking attendants during the duration of the season where needed by hiring a company or providing association members to oversee the parking operations at Prairie knoll Park and Sunshine Park to ensure that vehicles are parking in designated parking areas only. All other parkstfacilities may also require the association or applicant to provide parking attendants when it is anticipated a larger group of participants/spectators are expected. The company that is hired or the association members that will be working the tournament or event must always use the required MNDOT approved reflective vests. Parking attendants will be responsible to contact the Anoka County Sheriffs Department when there is a conflictlissue/concem with parking. Note: The association or applicant shall provide other aitematives/options in writing to the City for approval which details how the parking operations for the season will not impact the park/facilities and/or the area residents in which the parking attendant requirements could potentially be waived. rJ GE1�/'8AUL 0 8 2020 Please orovice parking operations alternativesioptions here: WR,Li WZ W" ME)Zkf/) Wl irl 7)ZSA wC op P✓eT Z*(,,t f C Alv1 i'4aK4vG 3s5utf AS IK NL)MOT' Di fRi IMP'F1T{r,(' Vf/eyZ ArIlao✓eA fICZAf WILL An) emNyi, , `ff /T is OE7-LP,2M1,vc4 T Q4-f 17,jRK1P%[ LUT SUfUT UrfUrt//giT�NQ,4�i! Ar2ti Ntcrfmitt W$ u1Lt PRoyia£ —,,q xieulizea ✓ft,;,Q,F'£i'% MIDL'Zldtl /fGG'rld GAPAOU bf' 5*(,WIO0LItVL- i a YNS(,jZZZ rM47 DATE Parks Coordinator or other City Authorized Personnel (For one day requests) THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS Approved: 1/2000 Revised 4(16115 Revised 1112WI S (Approved by City Council) Revised IM6119 (Minor updates) H ddve/engineeringlparkslappACagonsMeJd usage appUmflon DATE: July 7, 2020 TO: City of Andover, Parks Department FROM: Laura Landes Anoka County Sheriff's Office SUBJECT: Andover Park Activity Quarterly Report April 1, 2020 — June 30, 2020 The following is a list of reports generated by the Anoka County Sheriff's Office regarding city park activity for the 2"d quarter. Date. Time: Location: Case Number: 04.01 5:01 pm Prairie Knoll 20075405 A deputy was called to the park due a "bunch" of high school age boys playing spikeball against the social distancing guidelines. The deputy talked with the males and they were advised to follow guidelines. They were respectful and left the park. 04.04 4:35 pm Lund's North 20077492 A caller reported several mini -bikes and ATVs damaging the park, specifically the baseball diamond. When the deputy arrived he did not locate anyone. He contacted the caller who advised three males were riding an ATV and scooters recklessly and when the male confronted them, they got confrontational. The area was search and no suspects were located. 04.06 4:55 pm Andover Station North 20079265 A deputy was called to the location on a report of loud music coming from a vehicle. When he arrived he located two vehicles; neither of which were playing music. He made contact with both drivers and they denied playing loud music. 04.13 11:05 pm Hawk Ridge 20084542 A caller reported a vehicle in the park after hours. The deputy arrived and made contact with the occupants. They advised they were there discussing relationship problems. They were advised the park was closed so they left. 04.28 4:45 pm Terrace 20097063 A caller reported children playing on the playground equipment and tht the "closed" signs for the playground were missing. The deputy arrived and the kids were gone. The city was notified that the closed signs were removed. 04.30 3:43 pm Terrace 20098760 A caller reported three teens put a couch on top of the city pump house at the park. The deputy arrived and located a male who was removing the couch and placing it on a trailer. 05.03 8:28 pm North Woods West 20101523 A caller reported numerous piles of dog food in the park and was concerned they were possibly poisoned. The deputy arrived and located two pile near the tennis court. The dog food looked normal. He picked it up and disposed of it in the trash. 05.20 7:50 pm Prairie Knoll 20116584 A deputy was called to the location due to a vehicle doing donuts in the gravel lot. When he arrived he made contact with the driver who admitted to doing the donuts. He stated a male had come up to his vehicle and yelled at him which the donut man didn't think was appropriate. The driver was informed that a copy of the report would be passed to the City of Andover for estimation of damages. This angered the male who demanded the badge numbers of all sheriff's office personnel involved in the incident. That information was provided to him. 05.25 8:17 pm Crooked Lake Boat Landing 20121387 A deputy was called to a truck and trailer parked on the grass. When he arrived he observed the vehicle parked illegally and issued a citation. 05.31 4:58 pm Crooked Lake Boat Landing 20127765 A deputy was called to a boat trailer blocking the roadway. When he arrived did not locate a trailer blocking the roadway, but did see three vehicles parked on the grass. He left warnings advising them of the city ordinance against parking on the grass. 05.31 5:15 pm Timber Rivers 20127793 A caller reported people in the area placing signs that read "a racist lives here" in the area. The caller was concerned that the people were in the area to threaten a family involved in a racial incident involving the Legacy Academy. When the deputy arrived, the signs and the people had left. 05.31 7:32 pm Andover Station North 20127954 A caller reported a suspicious vehicle at the location with no plates on it. The deputy located the vehicle which only had a front plate. He identified the driver who stated he was homeless and that his rear plate had been stolen. The deputy confirmed the vehicle registered to the driver, he had a valid license, and no warrants. The driver was giving resources for the homeless in Anoka County. 06.03 8:11 pm Timber Rivers 20132005 A deputy was called to the area on a report of loud music. He arrived and located the vehicle where the music was coming from and made contact with the driver. The driver explained that they had just finished tubing on the Rum River and were packing up and going home. 06.08 5:59 pm Meadowood North 20136565 A caller reported a male living in the park. The caller stated he urinated and left on a bicycle. The deputy attempted to locate the male with no success. 06.11 4:44 am Meadowood North 20138774 A caller reported a suspicious male in the park. The deputy arrived and located the male. He was advised that someone was concerned that he was sleeping in the park overnight. He stated he got there about 3 am but was not sleeping, he was cleaning his backpack. He was advised he could not be in the park when it was close. He understood and left. 06.12 4:55 pm Andover Station North 20140338 A deputy was called to check the welfare of a male on a laptop near the concession stand. He located the man who stated he was homeless and charging his computer. 06.15 5:28 pm Timber Rivers 20143163 A deputy was called to a 12-year-old who had fallen off her bike and possibly had a broken arm. Her Parents had shown up on scene and decided she would be transported to the hospital by Allina. 06.26 4:18 pm Kelsey Round Lake 20153076 A caller reported seeing a drug deal happening in the park. The deputy arrived and the witness had yelled at the people and they left the area. Information about what happened was taken and extra patrol was conducted. 06.29 4:27 pm Prairie Knoll 20155932 A deputy responded to a report of loud music disturbing in the park. He arrived and found 12 people doing aerobic exercises to music. The music was not excessive. 06.30 8:02 pm Sophie's 20157045 A deputy was called to the location on a suspicious male carrying an iPad. When the deputy arrived, the park was empty. cc: Commander Lenzmeier 9 C I T Y 0 F UNDOVE^ 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.CI.ANOOVER.MN.US TO: Park & Recreation Commission CC: Todd Haas, Park Coordinator FROM: Lee Brezinka, Finance Manager SUBJECT: 2020 Second Quarter Financial Report DATE: July 16, 2020 INTRODUCTION Quarterly review of the Park Improvement Fund. DISCUSSION Attached are the Project Commitment Listing Report, Balance Sheet, and Revenue and Expenditure Reports for the Park Improvement Fund as of June 30, 2020. ACTION REQUESTED Informational data provided and no formal action is needed. Respectfully submitted, City of Andover e" 2� - Lee Brezinka Attachments: Park Improvement Fund - Project Commitment Listing Park Improvement Fund - Balance Sheet Park Improvement Fund - Revenues Park Improvement Fund - Expenditures Fund Balance Additional Revenues Anticipated Anticipated Park Dedication Fee - Residential Anticipated Park Dedication Fee - Commercial Donation / Grant Capital Projects Levy for Park Improvements Total Funds Available Projected Commitments Rose Park Tower Rental balance Kelsey Round Lake Park - Trail Extension Irrigations Projects - Small Parks Andover Station North Ballfieki Lighting Prairie Knoll Park Planning Annual Miscellaneous Projects Operating Transfer Out CITY OF ANDOVER Park Improvement Fund Project Commitment Listing June 30, 2020 Collected Budget To Date $ 136,600 $ 95,848.00 166,000 15,000 317,600 Canyforwards/ 2020 Budget Adjustments Actual 35,104.64 - 175,000 - 94,032.79 30,161.62 - 180,000 - 167,780.00 2,303.60 15,000 6,860.00 175,146 175,146.00 7 5 55,146 65,266.26 446,122.29 Total Dollars Allocated for Park Projects Park Improvement Funds Available For Future Projects: Actual $ 395,007.96 395,007.96 Reserved Amount 35,104.64 80,967.21 30,161.62 12.220.00 8,140.00 166,693.47 $ 228,414A9 7/2/2020 2020 Park Improv 2nd Qtr CITY OF ANDOVER Park Improvement Fund Balance Sheet June 30, 2020 Assets: Current Assets Cash - Reserved $ 166,593.47 Cash - Unreserved 228,414.49 Total Cash 395,007.96 Interest / Tax Receivable 137.71 Total Assets _ _ - $ 395,145.01 Liabilities and Fund Balance: Liabilities Accounts Payable $ - Deferred Revenue 137.71 Total Liabilities 137.71 { Fund Balance Fund Balance 12-31-19 739,256.38 Excess of Revenues Over (Under) Expenditures (344,248.42) Total Fund Balance 395,007.96 Total Liabilities and Fund Balance $ 395,145.67 71=020 2020 Park Improv 2nd Otr Revenues: CITY OF ANDOVER Park Improvement Fund Revenues June 30, 2020 Property Tax / Fiscal Disparities- Current July Tax Settlement Dec Settlement Accrual Subtotal 54365 - Park Dedication Fees Estates at Cedar Ridge Preserve at Petersen Farms, Winslow Cove 2nd Country Oaks North 4th Subtotal 56910 - Interest Income tat Qtr 2nd Qtr 3rd & 4th Qtr Subtotal 58105 - Rental Verizon Tower Rental - Rose Park Subtotal Budget $ 16,000.00 $ 136,600.00 17,075.00 6,638.00 47,810.00 24,325.00 95,848.00 (265.50) (265.50) 6,291.37 6,291.37 Miscellaneous Subtotal $ 166,000.00 - Total Revenues $ 317,600.00 $ 101,873.87 7/2I2020 2020 Park Improv 2nd Qtr CITY OF ANDOVER Park Improvement Fund Expenditures June 30, 2020 Expenditures: 61020 Supplies - Operating MN DNR - Kelsey Round Lake Trail Exp LRRWMO - Kelsey Round Lake Trail Exp Subtotal 63005 - Professional Services WSB - Praire Knoll Park Planning Subtotal 63010 -Contractual Services Wundedich-Malec Engineering -ASN Lighting Musco Sports Lighting - ASN Lighting Starry Electric - ASN Lighting North Valley, Inc. - Kelsey Round Lake Trail Expansion Wells Fargo Bank - Kelsey Round Lake Trail Expansion Connexus Energy - Strootman Light fixture Andover Baseball Association - ASN Lighting project refund Subtotal 63015 - Publishing ECM - Kelsey Round Lake Trail Exp ECM -ASN Lighting 67101 - Operating Transfer Out Total Expenditures 4Revenues Over Expenditures . - Miscellaneous Projects Budget 15,000.00 $ 356,000.00 89.67 800.00 889.67 2,303.50 2,303.50 5,355.00 118,345.00 41,325.00 92,539.79 133.33 6,860.00 2,500.00 267,058.12 255.00 470.00 725.00 17 5,146.00 175,146.00 545,146.00 446,12i29 (227,546.00) $ (344,248,42) 712l2020 2020 Park Improv 2nd Qtr AN D OVEN 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.AN DOVE RM N.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Asst. Public Works Director -01 SUBJECT: 10. Review Outstanding Items/Maintenance Update DATE: July 16, 2020 Issues list as of 07/10/20 ELVAI C UP-ALVDUVEK CUMMUNITYCENTER ADVISORYBOARD — Commissioner Strombeck. The rink/multi sports area concrete pour was completed July 86i. The contractor will continue to work on the interior part of the building additions. Final wear course paving and landscaping will be completed late July to early August. At the last meeting on June 18, 2020, Commissioner Strombeck mentioned that she would like to know if there can be a discussion on classification of the Community Center. If the Commission is interested in discussing a classification, it will be necessary identify what the recommended classification change should be. If there is a recommendation it will be forwarded to the Community Center Advisory Committee for their consideration. If the Advisory Committee agrees with some sort of classification change, this will need to be forwarded to the City Council for their consideration and approval. Commissioner Miskowiec also made a comment from the last meeting on June 18' about how the Park and Recreation Commission fits in with the Community Center. If the Commission would like to have that discussion, it should first be discussed amongst the Commission members. Any consensus or recommendations would be forwarded by Commissioner Strombeck to the Advisory Committee for further discussion. Any final decisions made by the Community Center Advisory Committee will need to be approved by the City Council. COMPLETED PROJECTS — • Kelsey Round Lake Park (Outdoor Recreation Grant) — The majority of the project is completed with minor punch list items that remain. ON -GOING PROJECTS - • Update of Park Dedication Improvement Fund Ouarterly Report — Item is on the agenda. • Update of Ouarterly Sheriffs Department Report on Park Patrol & Vandalism — Item is on the agenda. • Prairie Knoll Park North Parking Lot Improvements — Due to the stormwater design updates that are necessary and permits that are required from the Coon Creek Watershed District, the plans and specs will be prepared over the winter months. The construction of the parking lot is scheduled in 2021. Parking lot lighting is on the workshop agenda for discussion. ON -HOLD PROJECTS — None at the time. OTHER ITEMS OF INTEREST — • ASN Trail -- The contractor (North Valley, Inc.) has been working on the grading of the trail. The project was paved this week. Restoration work remains. • Hills of Bunker Lake West Park Trail Reconstruction -- The contractor (North Valley, Inc.) has been working on the grading of the trail. The trail will be paved within the next week or two. • Update of Pedestrian Trails: Trails that are planned to be reconstructed when maintenance funding becomes available over the next couple years. Due to funding, these trails have been pushed out a year: •A 2022 -- Kelsey Round Lake Park Trail ❖ 2023 — Tom Anderson Trail (along Coon Creek east of Hanson Blvd) The City Council has reviewed the engineering consultant analysis report recently regarding proposed Railroad Underpass trail to connect internal developments from Winslow Cove tad Addition to the east side of the railroad to determine if the project is feasible. The underpass has been determined by the City Council that it is not feasible to construct due to the high-water table. The appears that the best way to gain access across the railroad tracks at this time is to have an at grade crossing on Crosstown Boulevard NW like what was built on Bunker Lake Boulevard NW. The Commission will need to determine if you would like to have a meeting at one of the City parks in 2020. If you have any questions or comments regarding any of the items mentioned above or any items relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e-mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. Weekly Parks Maintenance Undate ( a w rode) 06/06/20 • Completed trash and recycling service for all parks and trails. • Mowed all parks and athletic fields. • Completed mowing and blowing off all trails. • Continued the installation of new irrigation around the Community Center. • Removed graffiti at 138 "/Tot Lot park. • Continued spraying weeds in mulch beds, playgrounds, hard surfaces and tree rings. • Removed tree blocking the path at Pine Hills North. • Installed ASN batting cage netting on 6/2. 06/13/20 • Completed trash and recycling service for all parks and trails. • Mowed all parks and preserves. • Continued the installation of new irrigation around the Community Center. • Installed slats in fence for new public works buildings. • Continued spraying weeds in mulch beds, playgrounds, hard surfaces and tree rings. • Repaired picnic table at Strootman Park. • Continued adding wood chips to playground areas, as needed. r1 r 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV To: Park and Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer Ina From: Todd J. Haas, Assistant Public Works Director Subject: A. Update on Prairie Knoll Park North Parking Lot Lighting/20-18 Date: July 16, 2020 INTRODUCTION This item is an update on the lighting of the north parking lot at Prairie Knoll Park, 20-18. DISCUSSION Attached is an e-mail which includes a light location plan from Connexus Energy as to the cost of lights for Tradionaire LED lighting system and the cost for Shoebox LED lighting system. The cost for 4 new Tradionaire lights is estimated at $13,300 and the Shoebox lights is estimated at $18,212. There is an existing light where the trail meets with the north parking lot that is currently owned by the City that is recommended to be replaced with a Connexus Energy owned light (either Traditionaire style light or Shoebox style light). Connexus Energy has indicated the cost to replace this light is $1998 for a Traditionare light or $3226 for a Shoebox light. The south parking lot currently has Traditionaire lighting system so to be consistent throughout the park, staff is recommending approving the Traditionaire lights. The lights would be installed sometime during the summer of 2021 once the north parking lot is constructed. BUDGETIMPACT The cost of the lights would be funded from the Park Improvements Fund (Park dedication Funds). ACTION REQUESTED The Park and Recreation Commission is requested to review the Concept Plans and provide a recommendation on the preferred concept plan to the City Council. Respectfully submitted, Todd J. Haas Attachment: E-mail from Connexus Energy along with proposed light locations '/ zo-ta Todd Haas From: Steve Sell <Steve.Sell@connexusenergy.com> Sent: Wednesday, July 01, 2020 1:11 PM To: Todd Haas Cc: Becky Bergherr Subject: Prairie Knoll Park Lighting Estimates Attachments: W2002169 - Traditionaire Exhibit.pdf, W2002169 - Shoebox Exhibit.pdf EXTERNAL EMAIL ALERT: This message originated from outside the City of Andover email system. Use Caution when clicking hyperlinks, downloading pictures or opening attachments. 11 Good Day Mr. Haas, I have prepared the requested estimates and lighting displays for the Prairie Knoll Park parking area. The displays are a rough estimate of the area and lighting pattern that would exist if we installed either the Traditionare or the Shoebox lighting. Please let me know if you have any questions or concerns. Have a happy and safe 411 of July! Tradionaire Estimate: (4) 48W Traditionaire LED light on 14' black fiberglass direct bury pole with a natural finish @ $1,583.00 each = $6,332.00 (4) Schroeder Construction Pole Set-up Fee @ $415.00 each = $1,660.00 (60') Boring Charge @ $18.80 per foot = $1,128.00 (460') Trenching Charge @ $8.50 per foot = $3,910.00 City of Andover Permit Fee (if required) = $270.00 Total Estimated Cost: $13,300.00 Note: If you decided to replace your existing city owned security light on the wooden pole near the path entrance, that would be an additional cost of $1,998.00 for the pole, light, and pole set-up fee. Shoebox Estimate: (4) 135W Shoebox LED light on 20' square straight bronze fiberglass pole with anchor base @ $2,811.00 each = $11,244.00 (4) Schroeder Construction Pole Set-up Fee @ $415.00 each = $1,660.00 (6(Y) Boring Charge @ $18.80 per foot = $1,128.00 (460') Trenching Charge @ $8.50 per foot = $3,910.00 City of Andover Permit Fee (if required) = $270.00 Total Estimated Cost: $18,212.00 Note: If you decided to replace your existing city owned security light on the wooden pole near the path entrance, that would be an additional cost of $3,226.00 for the pole, light, and pole set-up fee. Please let me know, at your earliest convenience, which option you would like to pursue further and I will be happy to finalize the design and get the official process started. ., rY4S__- CONNEXUS' 145a1 Ramsey erod. CITY OF ANDOVER-PRAIRIE KNOLL PARK- SHOEBOX LIGHTING WO# v'v2ou2'169 ENERGY Ramsey, MN 55303 Addr: 595146TH LN NW (PRAIRIE KNOLL Date: 7/1/2020 THIS PRINT REPRESENTS THE LOCATION OF ELECTRICAL FAC6mESAs Designer: Steve Sell OF THE PRINTED DATE TO THE BEST OF OUR KNOWLEDGE. THIS City: AN ROVER If INFORMATION IS INTENDED FOR GENERAL USE ONLY AND IS NOT TO BE 812-860$643 USED FOR EXCAVATION PURPOSES. STATE LAW REQUIRES ANYONE T/R/S: T32 R24 S25 DIGGING, GRADING OR EXCAVATING TO OSTAIN A FIELD LOCATON OF ALLUTILITIES. CALL GOPHER STATE ONE CALL FOR A MID LOCATION AT Crew Sign Off: Date: Page 1 of 1 +aooau.nBB. 9 1:650 a f� l , R % 25 4 }. T78003 wL_ 1 1'La 3 t gyp' 4 #a .P ., # CONNEXUS 14601 Ramsey Blvd. ENERGY CITY OF ANDOVER-PRAIRIE KNOLL PARK - TRADITIONAIRE LIGHTING WOM W2002169 Ramsey, MN 55303 Date: 7/1/2020 Addr: 595 146TH LN NW (PRAIRIE KNOLL THI5 PRINT REPRESENTS THE LOCATION OF ELECTRICAL FACILITIES AS OF THE PRINTED DATE TO THE BEST OF OUR KNOWLEDGE. THIS City: ANDOVER Designer: Steve Sell INFORMATION IS INTENDED FOR GENERAL USE ONLY AND IS NOT TO BE USED FOR EXCAVATION PURPOSES. STATE LAW REQUIRES ANYONE T/R/S: T32 R24 S25 612-860-6643 DIGGWG, GRADING OR EXCAVATING TO OBTAIN A FIELD LOCATION OF ALL UTILITIES. CALL GOPHER STATE ONE CALL FOR A FELD LOCATION AT 146v6as:-II66, Crew Sign Off: Date: g 1:650 Page 1 of 1 g • CONNEXUS 14601 Ramsey Blvd. Ramsey. NIN 55303 THIS R1MT REPRESENTS TIE LOCATION OF EIECTRICK MCLmES AS OF ME MINTED DATE TO THE BEST OF ONR KNOYAEDOE. TIES INFORMATION M INTENDED FOR OENEM USE ONLY AND IB NOT TO BE USED FOR ESCZRTON "IWSES. STATE RAW REQUIRES ANYONE DOOM. ORAOING OR E%CAMTWO TO OSTAN A FIELD LOCATION OF KLUTEmES. CALLOOFHEASTATEONECGALLFORAFILDLOOHAT voF.ssx.ns. I LIGHTING EX WL2 T 1 29G} u Install 48W LED Traditionaire 27ss�9 light on 14' Black Direct Bury Fiberglass Natural Finish Pole (UM26.120-1, UM26.1010) CITY OF ANDOVER, ADDITIONAL LIGHT FOR PRAIRIE KNOLL PARK WO#: W2001676 Addr: 595 146TH LN NW (PRAIRIE KNOLL Date: 6/3012020 City: ANDOVER �- Designer: Steve Sell T/R/S: T32 R24 825 44fio 3 Fnr neW B lei•-. 612-860-6643 Crew Sign Off: Date: 11.000 Page 1 of 1 I �!Vmil I _:�i 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV To: Park and Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer 'W From: Todd J. Haas, Assistant Public Works Director Subject: B. Discuss Request for Bike Park Date: July 16, 2020 The Park and Recreation Commission is requested to consider a request from a resident about having a bike park within the City of Andover. DISCUSSION Attached is the request from Colin Lappen. As of right now, Andover does not have a bike park and the current Park Comprehensive Plan does not identify a bike park facility. Staff performed a search of bike park facilities (private and public) around the area and appears that there are just a few. If the Park and Recreation Commission is interested in having a bike park within a City park, most if not all parks may not be suitable for that type of activity. Attached is a picture of a larger bike park located in the City of Cottage Grove BUDGETIMPACT If the Park and Recreation Commission is interested in a bike park, the cost of the improvements would need to be funded from the Park Improvement Fund (Park Dedication Funds) and should be identified in the Capital Improvement Plan (CIP) and the Park Comprehensive Plan. ACTION REQUESTED The Park and Recreation Commission is requested to consider a request from a resident about having a bike park within the City of Andover. Respectfully submitted, Ao'/ Zow- Todd J. Haas Cc: Colin Lappen, Resident (copy sent by mail) Attachment: Request from Resident; Picture of Cottage Grove Bike Park -o 1orKS F-GEI VE J!N 2 3 2020 my nQmc� IS Colin i m +L n yao ncs o td c�i�d l�Y-� i �1 QndQVer. A - , i h V\/ ® Lk 1d b Coat 4-o I \o.v c a, ihi� K 4- SVic) (� 16 \n av'e Y`GrY) pS, J LA YO e S ckVA 1('ott<'. low o-p ckv) A � 0,0 V/oLmd b So vL.�,v\ -vor K�5_ �Y O LA C. one 16 cyliK- - 0 VN Co11VA La e-fh _ ' 0 1685 CROSSTOWN BOULEVARD N.W.- ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director Jason Grode, Parks Maintenance Supervisor SUBJECT: C. Discuss Draft 2020 Existing and Future Park Facilities Chart/Park Zone C DATE: July 16, 2020 INTRODUCTION The Park and Recreation Commission is requested to begin evaluating the draft 2020 Existing Park and Future Park Facilities Chart for Zone C and prioritizing the importance of each park and features within the park. DISCUSSION The parks within Zone C currently has 21 parks. Below identifies Zone C by category: Mini Parks in Zone C (9 parks) • 138a' Avenue #29C (Undeveloped) • Creekridge-Park #30C (Undeveloped) • Dehn's-Park #32C (Undeveloped) • Hidden Creek South -Park #35C • Meadowood North -Park #37C • Meadowood South -Park #38C (Undeveloped) • Meadows of Round Lake-#39C • Pleasant Oaks -Park #42C • Crooked Lake Warming House and Rink- #49C Neighborhood Parks in Zone C (8 parks) • Green Acres -Park #33C • Northwoods East -Park #40C • Northwoods West -Park #41 C • River Trails -Park #43C (Undeveloped) • Rose -Park #44C • Strootman-Park #46C • Terrace -Park #47C • Wild Iris -Park #48C Community Plav6elds in Zone C (I park) 0 Hidden Creek North -Park #34C Community Parks in Zone C (1 park) • Kelsey Round Lake -Park 436C Special Use Park in Zone C (2 parks) • Crooked Lake Boat Landing- #31 C • Round Lake Boat Landing- 45C Attached is a spreadsheet of Zone C identifying what is existing in each park (left column), what future improvements are (middle column) and what the replacements are (right column). In the replacement column, staff has identified three different colors as to the priority of each of the replacement items. Green identifies the replacement as high priority, yellow identifies the replacement as a medium priority and red identifies the replacement a low priority. The Park and Recreation Commission will need to evaluate the recommendations of staff and determine if the Commission would like to make any changes. As previously mentioned at past Park and Recreation Commission meetings, the direction from the City Council is to update the Park Dedication study so a new fee can be determined. Before the study is updated, the Commission will need to evaluate each zone to determine if any changes should be made to the chart for future improvements (middle column). Once the Commission has made the changes to each of the Zones (A-D), staff will then be able to move forward in updating the park dedication study so that a new park dedication fee can be determined. As far as the Replacement Items (right hand column), the Park and Recreation Commission will need to review staff s recommendation as to the priority of each of the items that need to be replaced over the next few years. The reason that this needs to be evaluated is that when the time comes to replace existing items or pieces of equipment (for example playground equipment) due to condition, age, ADA requirements, and/or lack of resident use, the City will have a plan in place on how to deal with each park when it is brought up for discussion. By identifying the priorities for each of these parks and what items or equipment will or will not be replaced or repaired has an impact on the Existing and Future Park Facilities Chart (replacement section of the spreadsheet) and could reduce the cost to the general fund to replace or repair these features. ACTION REOUIRED The Park and Recreation Commission is requested to begin evaluating the draft 2020 Existing Park and Future Park Facilities Chart for Zone C and prioritizing the importance of each park and features within the park. Respectfully submitted, Todd J. Haas Attachment: Map of Zone C; Draft 2020 Park Facilities Chart for Area C (copies located on side pocket of packet) ANL15Y OVEO F 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV To: Park and Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer � From: Todd J. Haas, Assistant Public Works Director Subject: D. Discuss Revisions to the Guidelines for Field Usage by the Youth Athletic Associations Date: July 16, 2020 INTRODUCTION Commissioner Strombeck requested this item be on the agenda to discuss the current Guidelines for Field Usage by the Youth Athletic Associations. DISCUSSION Attached is the current Guidelines that are required to be followed by the organizations/associations as part of the application for use of City facilities. Staff has created an updated version to allow more flexibility so that organizations/associations that may not meet the 50% threshold will still have the opportunity to use the City facilities as long as they meet the minimum requirements in Items A-B of the Guidelines. ACTION REQUESTED This item is for discussion purposes only as requested by Commissioner Strombeck. Respectfully submitted, Todd J. Haas Attachment: Current Guidelines for Field Usage by the Youth Athletic Associations; Proposed Revised Guidelines drafted by staff CufnQM Vers(%0K C I T Y O F NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US Guidelines for Field Usage by Youth Athletic Associations 1. Guideline Statement A key goal of the City of Andover's Parks & Recreation Commission's function is to provide a rich variety of recreational opportunities to residents in the most cost efficient manner possible. To achieve this goal, the City will emphasize a partnership with Andover's volunteer organizations to plan, organize, and implement youth recreational programs both as a means of containing service costs and as a method of ensuring a community -based program. 2. Procedures The City may recognize any number of associations based on the availability of resources and determination of the benefit to the community by the Parks & Recreation Commission. To qualify as a recognized City of Andover youth athletic association, the association must provide: 2.1.1. Unless specified by sanctioning or governing bodies, youth sports program(s) must be open to all residents (regardless of their school affiliation). The programs shall be targeted to have a minimum of 51 % participation from Andover residents based on the previous year participation in that association. The number of participants must obtained from the State organization for that particular association or sport or the president of the particular association must sign a affidavit as to the accuracy of the number of participants last year from Andover. 2.1.2. Democratic procedures and elections that ensure input from the residents regarding the program and policies. The Parks Coordinator shall be provided a copy of the group's by-laws with the required field application. 2.1.3. All associations must provide verification that they have 501 cQ or equivalent non-profit status with the State of Minnesota. 2.1.4. Certificate of insurance, which also names the City of Andover as "Additional Insured". H:1EngineednglParks\Guidelines for field usage Youth Athletic Associations Policy.doc 2.1.5. Established grievance procedures, as outlined by association by-laws. 2.1.6. Duplication of sport offering by associations is not encouraged. Example: If more than one recognized association offers the same level of competitiveness, this shall trigger the field allocation clause. The number of Andover residents within each of the associations will determine the percentage of fields that will be allocated to the particular association. 2.2. In return, qualifying associations will receive from the City priority use of City - owned facilities. This means that all required information/documentation must be provided by the association to the City of Andover before an application submitted by that association can be accepted for use of the City's facilities. Note: The Park and Recreation Commission has the authority to review the number of fields that are being requested by the association. The final determination will be made by the Park and Recreation Commission based on need for the association. Acknowledgment of the groups as providers of their respective sport offerings. As part of this, the City does not offer programs in these areas, but refers resident to these organizations. 2.3. Youth athletic associations are valued partners to the City in providing organized recreational opportunities. Consequently, serious conflicts arising within or between associations and resident groups that threaten the quality of those recreational opportunities are of concern to the City. 2.4. Barring a legal imperative to the contrary, the City's role in resolving such conflicts is limited to encouraging the association board and party in conflict to work through the problem, according to existing by-laws, with staff representatives providing facilitation and information, as needed. 3. Responsibility The Parks Coordinator or a city representative will work with the various athletic associations to ensure the responsibilities are being met. Staff through the grievance procedure addresses concerns from the general public. Revised and approved by City Council on 12/4/07 K%EngineeringWarkMGuidelines for field usage Youth Athletic Associations Policy.doc ANL6Y O FOWE 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US (Proposed) Guidelines for Field Usage by Youth Athletic Associations (clean version) I. Guideline Statement A key goal of the City of Andover's Parks & Recreation Commission's function is to provide a rich variety of recreational opportunities to residents in the most cost-efficient manner possible. To achieve this goal, the City will emphasize a partnership with Andover's volunteer organizations to plan, organize, and implement youth recreational programs both as a means of containing service costs and as a method of ensuring a community -based program. 2. Minimum Requirements and Procedures The City may recognize any number of associations based on the availability of resources and determination of the benefit to the community by the Parks & Recreation Commission. To qualify as a recognized City of Andover youth athletic association, the association must meet the minimum requirements and provide the following items to the City: A. Democratic procedures and elections must be provided that ensure input from the residents regarding the program and policies. The Parks Coordinator shall be provided a copy of the group's by-laws with the required field application that includes this information. Note: The association has the option of providing the website link of the group's Democratic procedures and elections. B. All associations must provide a copy of the verification that they have 501 c(3) or equivalent non-profit status with the State of Minnesota. C. A copy of the Certificate of Insurance must be provided which also names the City of Andover as "Additional Insured". D. A copy of the Established Grievance Procedures must be provided as outlined by association by-laws. Note: The association has the option of providing the website link of the group's established grievance procedures. If the association meets the minimum requirements above (A-D), in return qualifying associations will receive from the City use of City owned fields/facilities. Associations with 50% or more participation from Andover residents will receive higher priority. H:VEnginee6ng\Parks\Draft clean copy Guidelines for field usage Youth Athletic Associations Policy.doc Associations that do not meet the 50% threshold will have the opportunity to use the City fields/facilities if they meet the minimum requirements in Items A-D of the Guidelines. The number of participants must obtain from the State organization for that particular association or sport or the president of the particular association must sign an affidavit as to the accuracy of the number of participants from last year from Andover. Note: The association has the option of having a Notary Public certify the number of participants in the association based on the previous year's participation by certifying the application for use of the City fields/facilities. Note: Other associations that do not meet Items A, B and/or D (Certificate of Insurance is still a requirement) may be able to use City fields/facilities if there are any available after the recognized associations have determined the fields/facilities they need for their games and/or practices. All required inforination/documentation must be provided by the association to the City of Andover before an application submitted by that association can be accepted for use of the City's fields/facilities. Note: The Park and Recreation Commission has the authority to review the number of fields/facilities that are being requested by the association. The final determination will be made by the Park and Recreation Commission based on need for the association. Duplication of sport offerings by associations is not encouraged. Example: If more than one recognized association offers the same level of competitiveness, this shall trigger the field allocation clause. The number of Andover residents within each of the associations will determine the percentage of fields that will be allocated to the particular association. Acknowledgment of the groups as providers of their respective sport offerings. As part of this, the City does not offer programs in these areas, but refers resident to these organizations. • Youth athletic associations are valued partners to the City in providing organized recreational opportunities. Consequently, serious conflicts arising within or between associations and resident groups that threaten the quality of those recreational opportunities are of concern to the City. • Barring a legal imperative to the contrary, the City's role in resolving such conflicts is limited to encouraging the association board and party in conflict to work through the problem, according to existing by-laws, with staff representatives providing facilitation and information, as needed. Resaonsibility The Parks Coordinator or a city representative will work with the various athletic associations to ensure the responsibilities are being met. Staff through the grievance procedure addresses concerns from the general public. Revised and approved by City Council on x/x/20 HAEngineedng%ParkslDraft clean copy Guidelines for field usage Youth Athletic Associations Policy.doc City of ANDOVER 2020 Existine and Future Park Facilities Chart QTY.j DESCRIPTION (EXISTING) UNIT PRICE FUTURE FACILITIES TOTAL PRICE REPLACEMENT ITEMS ESTIMATED COSTS Y9G-,138TH AVE - TOT LOT - 2602 138TH AVENUE NW - .40 ACRES No Future Facilities Anticipated _ _ 202& Playgraund StF61rAUF8 $ 1-1,00^.^B 20;23 $ 12.9Q0,90 _ REPLACEMENT ITEMS TOTAL: $ 23 000.00 $ 1,000.00 1 Fence 550' Cyclone - 2003 Four Place Swing Set Backhoe Digger Duck Spring Ride Horse Spring Ride Trash Can Sandbox with Concrete GameTime Play Structure-2009 TOTLOT EQUIPMENT TOTAL CREEKRIDGE - 3216 S. COON CREEK DRIVE - 2.76 ACRES 4,500.00 1,300.00 360.00 1 1 1 425.00 1 425.00 1 155.00 1 500.00 1 5,340.06 30C Park Sign & Landscaping CREEKRIDGE EQUIPMENT TOTAL 31C CROOKED LAKE BOAT LANDING - 2980 BUNKER LAKE BOULEVARD - 2.51 Security Light $ 7,500.00 $ 10,000.00 $ 25,000.00 $ 43,500.00 $ 1,000.00 2027 Sidewalk - 310' x 5 $ 15,400.00 $ 7,500.00 2027 Rolling Dock 6' x 40' $ 10,000.00 $ 8,500.00 2037 Large Shelter w/Concrete Pad & Security Light $ 114,000.00 2037 Parking Lot $ 262,000.00 2037 Rain Garden $ 22,750.00 20$L, 30,000.00 _ REPLACEMENT ITEMS TOTAL: $ 454,150.00 Small Shelter w/ Picnic Table and grill ADA Access Trail (500' x $50.00 p/I/ft) FUTURE EQUIPMENT TOTAL ACRES Landscaping 2 Concrete Picnic Tables - 12' 1,000.00 1 Duck House 15.00 Security Light 1 Grill 108.00 550.00 FUTURE EQUIPMENT TOTAL 1 Park Name Sign w/Landscaping 1 Sidewalk - 310' x 5 - 2007 5,800.00 1 Large Shelter w/Concrete Pad & Security Light - 2007 26,321.24 1 Sitting Bench CB2 340.00 1 Sign - City Code 25.00 2 Trash Cans 155.00 5 Bird houses 20.00 2 Sign - Handicap Parking 25.00 1 Sign -No Boat Trailer Parking 25.00 1 Cyclone Fence 6' w/primary slats 270' 2,160.00 1 Parking Lot - 2007 98,842.53 1 Sign - Dog Waste 25.00 1 Concrete Pad for Toilet 8' x 16' 450.00 1 Rolling Dock 6' x 40' - 2007 3,800-00 1 Rain Garden - 2007 8,576.63 1 Sign Board wNarious Signs 300.00 CROOKED LAKE BOAT LANDING EQUIPMENT TOTAL $ 1,000.00 $ 1,000.00 $ 7,500.00 2025 Three -Section Back Stop $ 5,000.00 $ 7,500.00 2028 Concrete Edging w/Wood Fiber Fall Zone $ 8,300.00 2028 Playground Structure $ 40,500.00 REPLACEMENT ITEMS TOTAL: $53 800.00 32C DEHN'S -14432 GUARANI STREET NW - 2.32 ACRES ::' I Sustainable Landscaping & Trees No Current Facilities 33C GREEN ACRES - 14141 IVYWOOD STREET NW - 1.08 ACRES FUTURE EQUIPMENT TOTAL 12,00 Security Light _ P 475.00 FUTURE EQUIPMENT TOTAL 1 "No Alcoholic Beverages" Sign _ _ Basketball Goal and Net Four Place Swing Set Hard Court - Basketball Park Bench _ Three -Section Back Stop 1 1 1,300.00 1 1,500.00 1 170.00 _ _ 1 1,183.00 155.00 155.00 _ 3 Trash Cans 1 Recycle Bin Page 1 of 9 /❑ 2020 F,xisting and Future Park Facilities Chart QTY. DESCRIPTION (EXISTING) UNIT PRICE FUTURE FACILITIES TOTAL PRICE " REPLACEMENT ITEMS ESTIMATED COSTS 1 Picnic Table 250.00 1 Park Name Sign w/Landscaping 550.00 k 1 45 ft. Border - Magic Edging 325.00 1 Sign - Tobacco Free Zone 24.00 4,000.00 _ 1 Concrete Edging w/Wood Fiber Fall Zone - 2013 1 GameTime Play Structure -2013 19,498.44 1 Backhoe Digger 360.00 1 Car Spring Ride 425.00 34C GREEN ACRES EQUIPMENT TOTAL Landscaping $ 1,000.00 Annual Field Maintenance: Regrade, Reseed, Irrigation $ 10,000.00 Dugouts $ 10,000.00 Annual Ag Lime Material $ 1,000.00 Shelter (Medium) w/ picnic table $ 40,000.00 2022 128' - 6' Fence w/Mow Strip $ 13,800.00 Scoreboards (soccer & ballfield) $ 20,000-00 2022 160' - 4' Sideline Fence w/Mow Strip $ 7,000.00 Irrigation Upgrades $ 10,000.00 2022 480' - 8' Outfield Fence w/Mow Strip $ 32,300.00 Raise Ballfield Fencing Height to 8' $ 15,000.00 2022 Soccer Goals - Regulation Set $ 8,000.00 Field Lighting $ 250,000.00 2031 Concrete dugout pads $ 47,000.00 FUTURE EQUIPMENT TOTAL 346 000.00 2032 Walking Trail - Asphalt 5 $ 45,000.00 _ 2032 Parking Lot - Asphalt $ 246,000.00 _ 2035 Playground Structure w/ Wood Chips ,, $ 125,000.00 _ REPLACEMENT ITEMS TOTAL: $ 535,100.00 _ _ _ _ HIDDEN CREEK NORTH - 2620 BUNKER LAKE BLVD. NW - 8.41 ACRES 3 "No Motorized Vehicles" Sign _ 28.00 1 _ _ _ _ w/Sod Infield 4,000.00 3,000.00 1 Ball Field 1 Base Box - Large 50.00 1 _ Basketball Pad 1,100.00 425.00 1 Basketball Pole, Backboard, Rim and Net 1 Irrigation System - 2001 49,220.00 1 KidTime Small - 2000/2005 -_--_ _ Merry Go Round Ride 12,824.00 1 1,400.00 1 Parking Lot -Asphalt - 57,000.00 1 Home Plate 60.00 2 Park Benches w/ concrete pads 250.00 2 Park Name Sign (1 old, 1 new style) 250.00 1 Picnic Table 300.00 1 Pitching Rubber 45.00 - 2 Security Light (Connexus Owned) 1 Set of Three Bases 200.00 1 Six -Section Backstop w/ Six -Section Overhang Cage 1,564.00 1 Skating Rink 1.000.00 1 Soccer/Football Field 3.000.00 1 Soccer Goals - Regulation Set 2,995.00 1 Bleachers - 4 Tier Aluminum w/ Concrete Pad 1,700.00 1 Aluminum Players Benches - 15' Set 500.00 1 128' - 6' Fence w/Mow Strip - 2002 5,155.84 1 160' - 4' Sideline Fence w/Mow Strip - 2002 2,674.80 1 480' - 8'Outfield Fence w/Mow Strip - 2002 12,169.15 1 Concrete dugout pads 10,893.38 8,036.00 1 Baseball Field Layout - 2001 1 Wood Chips 6,400.00 1 Concrete Curb 1,800.00 4 Trash Cans 155.00 2 Recycle Bins 155.00 _ 1 Walking Trail - Asphalt 10,500.00 1 Whale Spring Ride 450.00 1 Motorcycle Spring Ride 450.00 25.00 2 Handicap Parking Sign 1 Playground 60,000.00 2 Foul Pole Flags 25.00 1 Concrete Picnic Table w12' Pad 900.00 1 40' Fence Added to 4' Sideline Fence 500.00 L C:\Users\toddh\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\KHWLV74U\Park Inventory - 2020 Area C City of ANDOVER Page 3 of 9 2020 Existing and Future Park Facilities Chart QTY. DESCRIPTION (EXISTING) UNIT PRICE FUTURE FACILITIES TOTAL PRICE REPLACEMENT ITEMS ESTIMATED COSTS 1 No Pepper Drills Sign 25.00 2 Metal Bat Holders 25.00 1 180' Yellow Fence Cover 180.00 HIDDEN CREEK NORTH EQUIPMENT TOTAL $ - 35C HIDDEN CREEK SOUTH -13415 HIDDEN CREEK DR NW -.42 ACRES Landscaping $ 1,000.00 2026 Playground Structure $ 44,000.00 $ 1 000.00 2026 Engineered Wood Fiber $ 7,100.00 REPLACEMENT ITEMS TOTAL: $ 51 100.00 1 GameTime Play Structure - 2006 16,638.24 1 Park Bench 100.00 FUTURE TOTAL 1 _ Park Name Sign (old style) 250.00 _EQUIPMENT 1 Recycle Bin 155.00 1 Trash Can 155.00 1 Sign - Tobacco Free Zone 24.00 1 8' x 14' Concrete Picnic Table Pad 900.00 1 150 yds Engineered Wood Fibers 2,700.00 1 35 linear ft. border - Magic Edging 245.00 1 255' x 4' Concrete Sidewalk Boards 1,800.00 1 Picnic Table w/10' Concrete Pad 250.00 1 Motorcycle Spring Ride 450.00 1 Clifford Spring Ride 700.00 1 Four Place, 3 pole Swing Set 1,700.00 $ 226,000.00 2024 380' Adjustable Bridge - Replacement $ 100,000.00 $ 2,000.00 2026 Parking Lot- Asphalt (includes entrance) -Replacement $ 220,000.00 $ 15,000.00 20 Trail - North/South Asphalt - Replacement , 610,000.00 $ 60,000.00 REPLACEMENT ITEMS TOTAL: $ 930,000.00 $ 150,000.00 $ 22,500.00 $ 20,000.00 $ 20,000.00 HIDDEN CREEK SOUTH EQUIPMENT TOTAL 36Z K_ELSEY ROUND LAKE PARK - 15521 XENIA_ ST NW-152.56 ACRES New Trail (possible grant funds) 1 40 380' Ad1ustable Bridge - 1994 Bluebird Houses _ 40,000.00 15.00 Park Sign & Landscaping (2 locations) 10 Duck Houses 22.50 Security Light (2) 5 Trash Cans 155.00 Nature Play Area (5 Total) 4 Red Diamond Sign 28.00 Picnic Shelter with Vault Restroom and Tables 2 Handicap Parking Sign 28.00 Dock 5 Park Bench 100.00 Concrete Flatwork near Parking Area 1 Park Name Sign 250.00 Boardwalk 2,000 LF 1 Parking Lot - Asphalt (includes entrance) -1996 51,000.00 Benches on Concrete Pad (8 Total) 1 Security Light (Connexus Owned) - Picnic Tables on Concrete Pad (6 total) $ 20,000.00 2 ISteel Bollard Posts 60.00 Artistic/Interpretive Nature Nodes (10 Total) $ 20,000.00 Trail - North/South - Asphalt -1996 141,000.00 Wayfinding Signage/Trail Identification/Distance Markers $ 26,000.00 4 Dog Waste Disposals 80.00 Restoration/Landscaping $ 50,000.00 3 Park Map Signs 175.00 FUTURE EQUIPMENT TOTAL $ 1 676 500.00 1 r11 Park Sign w/Landscaping Block 2,300.00 2 Bat Houses 60.00 3 Signs - DNR Cooperation Grant 25.00 Sign - Prairie Restoration Information 25.00 4 Signs -wood directional along roads Round Lk Blvd 125.00 28.00 3 No Motorized Vehicles_ Allowed Signs 3 Forest Enhancement Sign New Trail (possible Grant funds) KELSEY ROUND LAKE EQUIPMENT TOTAL 37C MEADOWOOD NORTH -4519 148TH AVENUE NW - .58 ACRES 25.00 $ 99,000.00 - 170.00 Security Light $ 7,500.00 2026 Playground Structure $ 40,000.00 $ _ 1,000.00 2026 Wood Fiber Fall Zone $ 8,300.00 $ 15,000.00 _REPLACEMENT ITEMS TOTAL: $ 48,300.00 $ 23 500.00 1 Park Bench Park Name Sign w/Landscaping -- Picnic Table w/Concrete 2 Section Four Place Swing Set 1 550.00 Landscaping 1 200.00 1/2 Basketball Court 1 1,800.00 FUTURE EQUIPMENT TOTAL 1 Trash Can 155.00 1 Recycle Bin 155.00 O 1 , Volleyball Court 1 Volleyball Pole & Net Set 1 70' Retaining wall block & landscaping _ 1 Sign - Tobacco Free Zone 1 135' x 5' concrete sidewalk _ 1 240' x 1' concrete curbing _ 1 lGameTime Play Structure - 2609 _ 1 Wood Fiber Fall Zone - 2009 1 Concrete Pad MEADOW WOOD (NORTH) EQUIPMENT TOTAL 38C MEADOWOOD SOUTH- 4568147TH LANE NW-0.34! No Current Facilities 1 Car Spring Ride 1 Park Bench 1 Park Name Sign 1 Picnic Table w/Concrete Pad 1 PrimeTime Play Structure - 200 1 Trash Can 1 Recycle Bin 1 Landscape Wall Around Park S 1 Swing Set-3 pole w/2 swings, 2 1 Clifford Spring Ride 1 Frog Spring Ride 1 108' Retaining Wall - 2008 1 Wood Chip Fall Zone - 2008 1 120' x 1' Concrete Curbing 1 109 x 5' Concrete Sidewalk 1 Sign -Tobacco Free Zone MEADOWS OF ROUND LAKE 1 lAglime 1 12 Space Asphalt Parking Lot w/Concre 1 Ball Field 1 Elephant Spring Ride 1 Horse Spring Ride 1 Backhoe Digger 1 Two Place Swing Set 1 Park Bench 3 Trash Cans 1 Recycle Bin 1 Picnic Table 2 Players Benches 15' Aluminum 1 60 linear R 16' High Backstop Fence 1 235 linear ft 2' wide Mow Strip 2 Bat Racks/Holders 1 Home Plate 1 Sign - Handicap Parking 1 Park Name Sign w/Landscaping 1 143 linear ft Border Magic Edging 1,500.00 475.00 1.900.00 24.00 1,100.00 600.00 8,748.98 4,000.00 200.00 ark t acitin TOTAL PRICE Sustainable Landscaping &Trees Is 1,000.00 $ 1,000.00 .s 425.00 Landscaping $ 1,000.00 2026 Playground Structure $ 40,000.00 170.00 FUTURE EQUIPMENT TOTAL 1,000.00 2026 Woodchip Fall Zone .-... ..... _:,.„...- .. 250.00 2028 108' Retaining Wall 225.00 _ REPLACEMENT ITEMS TOTAL: $ 19,025.78 --- 155.00 155.00 - 1,200.00 2,200.00 700.00 700.00 3,400.00 4,800.00 - 450.00 - — 800.00 - - - 24.00 TOTAL EET NW - 2.12 ACRES 4,000.00 Landscaping $ 1,000.00 Annual Ballfield Maintenance: Regrade & Reseed $ b - 2005 18,320.00 New Outfield Fence (8') w/ Mow Strip (1 Field) $ 33,750.00 Annual Ag Lime Material $ 4,565.00 Irrigation System (Only when City Water is available) 2028 Concrete Border w/Wood Fiber Fall Zone $ 425.00 Medium Shelter w/ Picnic Tables and grill $ 40,000.00 2028 Playground Structure $ 425.00 FUTURE EQUIPMENT TOTAL 74,750.00 2033 60 linear ft 16' High Backstop Fence $ 360.00 2035 12 Space Asphalt Parking Lot w/Concrete Curb $ 1,300.00 REPLACEMENT ITEMS TOTAL: $ 170.00 155.00 155.00 250.00 300.00-- 7,500.00 500.00 - - 50.00 -- - 60.00 -- - _ 25.00 550.00 310.00 I C:\Users\toddh\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\KHWLV74U\Park Inventory -2020 Area C 5,000.00 1,000.00 8,300.00 30,800.00 20,000.00 79,000.00 144,100.00 tip QTY. DESCRIPTION (EXISTING) 1 3 Row Bleachers 1 Security Light (Connexus Owned) 1 Double First Base 1 Set 2nd & 3rd Bases 1 Pitching Rubber 1 Concrete Border w/Wood Fiber Fall Zone 1 Bluebird House 1 GameTime Play Structure - 2013 NORTHWOODS EAST EQUIPMENT TOTAL 41C NORTHWOODS WEST - 2721 140TH LANE NW - 3.81 ACR 1 Class-V Parking Lot - Small 1 Park Bench 1 Park Name Sign 2 Reels - Tennis net 2 Sets Post - Tennis net 2 Soccer Field 1 Shelter - Small 1 225' - 5' Cyclone Fence w/Mow Strip 2 Tennis Courts, Pavement with Fencing 2 Tennis Nets 1 Trash Can 1 Recycle Bin 1 Picnic Table -Concrete 10' w/concrete pad 1 Sign - Tobacco Free Zone 1 40 linear ft Border Magic Edging 1 Lights on Posts (4) _ 1 Landwater Conservation Sign NORTHWOODS WEST EQUIPMENT TOTAL 42C PLEASANT OAKS - 3857 143RD AVENUE NW - 20.29 ACRE 1 "No Motorized Vehicles" Sign 1 420' Cyclone Fence with 12' Gate with Mow Strip 5 Bluebird House 1 Four -Place Swing Set 1 Park Name Sign w/Landscaping 1 Picnic Table Concrete 8' Pad 1 Security Light (Connexus) 1 Skating Rink 1 Trash Can 1 Sign - Tobacco Free Zone 2 Frisbee Baskets 1 Concrete Edging w/Wood Fiber Fall Zone 1 Park Bench 1 Playground Structure - 2012 PLEASANT OAKS EQUIPMENT TOTAL I43C RIVER TRAILS-4635147TH LANE NW _-12.85 ACRES INo Current Facilities I44C ROSE - 14057 ROSE STREET NW - 4.97 ACRES 2 Home Plate City of ANDOVER UNIT PRICE 1,700.00 125.00 180.00 45.00 4,000.00 15.00 14,792.16 500.00 Landscaping 170.00 Security Light 250.00 Pave Parking Lot (15 Stall) 62.00 Volleyball Court 453.00 1/2 Basketball Court 3,000.00 FUTURE 1,800.00 3,385.00 0,000.00 185.00 155.00 155.00 500.00 24.00 280.00 2,500.00 25.00 28.00 Landscaping 10 260.60 Security Light 15.00 1/2 Basketball Court 1,300.00 Volleyball Court 550.00 ADA Access Trail to play area (75' x $50.00 plf) 200.00 FUTURE EQUIPMENT 500.00 155.00 24.00 100.00 4,000.06 170.00 23.601.51 Woodduck and Bluebird Houses FUgST�}�U,r��R,E EQUIPMENT TOTAL ON 44 60.00 Landscaping d f t. =` $ .. 1,000.00 Res...... _ Annual Field Maintenance: Regrade & seed .. _.I. $ ...:-:.. -...:. . 5,000.00 $ 7,500.00 2032 225' - 5' Cyclone Fence w/Mow Strip $ 9,000.00 $ 22,500.00 2032 Tennis Courts (2), Pavement with Fencing $ 212,000.00 $ 5,000.co REPLACEMENT ITEMS TOTAL: $ 226,000.00 $ 15,000.00 . $ 51,000.00 $ 1,000.00 2027 Concrete Edging w/Wood Fiber Fall Zone $ $ 7,500.00 2027 Playground Structure $ $ 15,000.00 2032 420' Cyclone Fence with 12' Gate with,(vMQw Strip.. REPLACEMENT ITEMS TOTAL: $ $ 2,500.00 $ 3,750.00 $ 500.00 x$..y 500.00 $ 1,000.00 Maintenance: 8,300.00 50,000.00 27,000.00 85.300.00 ),000.001 Page 5 of 9 0 QTY. DESCRIPTION (E. 1 Park Bench 1 Park Name Sign 1 Picnic Table w/3 Section Concrete 1 Pitching Rubber 1 Security Light (Connexus Owned) 2 Set of Three Bases 1 New Ballfield Fencing w/Mow Strips 1 Swing Set - Four Place 5 Trash Cans 3 Recycle Bin 1 Gametime Play Structure - 2004 1 Sign - Tobacco Free Zone 1 Spring Ride - Car 1 Spring Ride - Duck 1 Spring Ride - Motorcycle 4 Bat Racks / Holders 1 150 cu yds Engineered Wood Fiber 1 275 ft. Border - Magic Edging 2 Bleachers _ 4 Benches 15' 1 Irrigation System 2 Ball Fields w/Grass Infields 1 Asphalt Parking Lot - 2015 1 Shelter with Concrete Pad - Large 1 Dugout Roofs ROSE EQUIPMENT TOTAL ovnv+nvuw - yvvti nvainv u�n� o� 1 "No Hunting on Lake" Sign _ 1 Class V Parking Lot (medium) 2 Wood Duck House ROUND LAKE BOAT LANDING EQUIPMENT TOTAL 46_C_ STROOTMAN - 4575 154TH AVEN 1 Ballfield Fencing 1 Ball Field 2 Bird House 1 Class-V Parking Lot - Large 1 Four Place Swing Set 1 Home Plate 1 Motorcycle Spring Ride 1 Park Bench w/ Concrete Pad 1 Picnic Table - 3 section concrete 1 Picnic Table - small 1 Pitching Rubber 1 Set of Three Bases 1 Shelter - Small 1 Shelter with Concrete Pad - Large 4 Trash Cans 1 Recycle Bin 1 Playground and Wood Chips - 2020 1 Security Light (Connexus Owned) )2U EXIS1 FACILITIES 250.00 ADA Trail Access 900.00 1/2 Basketball court 45.00 FUTURE EQUIPMENT 200.00 59,959.70 1,300.00 155.00 155.00 13,384.68 24.00 425.00 425.00 425.00 45.00 2,600.00 1,950.00 1,700.00 450.00 26,860.25 7,716.19 47,769.86 - 3.51 ACRES 14.00 Security Light 4,500.00 Park Sign & Landscaping 25.00 Construct Boat Landing & Pave Surface Road Dredging Roll -in Dock FUTURE EQUIPMENT TOTAL 12,884.54 1 Park Sign & Landscaping_ 19,548.55 Security Light (2) 15.00 Pave Parking Lot (Canoe Area -10 stalls) 6,000.00 ADA Access Trail to River (150' x $50.00 plf) 1,300.00 New Outfield (8ft) Fencing w/ mow strip 60.00 Dredge Existing Wetland 425.00 Pave Ballfield Parking Lot (30 stalls) 170.00 FUTURE EQUIPMENT TOTAL 200.00 300.00 45.06 200.00 1,600.00 4,279.00 155.00 _ 155.00 25,000.00 ' C:\Users\toddh\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\KHWLV74U\Park Inventory - 2020 Area C e YarK Pacinties unar[ TOTAL PRICE REPLACEMENT ITEMS ESTIMATED COSTS $ 15,000.00 ArM6FIme Material . ,,... - _ .... ......:. ..._., ,.. 000.00 $ 25,000.00 2022 Playground Structure $ 40,000.00 $ 15,000.00 2022 150 cu yds Engineered Wood Fiber $ 10,000.00 $ 56,000.00 2035 New Ballfield Fencing w/ Mow Strips $ 160,000.00 2043 Medium Shelter $ 100,000.00 2045 Asphalt Parking Lot $ 225,000.0 REPLACEMENT ITEMS TOTAL: $ 547 000.00 $ 5,000.00 Annual Parking Lot Repairs (Class V Gravel) - 1,000.00 $ 1,000.00 REPLACEMENT ITEMS TOTAL: 1,000.00 $ 50,000.00 — - --- _ -. $ _ _ 2,500-00 $ 5,000.00 $ 63,500.00 $ 1,000.00 Annual Ballfield Maintenance: Regrade & Reseed $ 5,000.00 $ 15,000.00 Annual Ag Lime Material $ 1,000.00 $ 15,000-00 2025 Shelter $ 30,000.00 $ 7,500.00 2027 Ballfield Fencing $ 34,200.00 $ 33,760.00 2035 Playground $ 50,000,00 $ 5,000.00 REPLACEMENT ITEMS TOTAL: — $ -- 120,200.00 $ 50,000.00 $ 127,250.00 City of AND0VER 2020 Existine and Future Park Facilities Chart QTY. DESCRIPTION (EXISTING) UNIT PRICE FUTURE FACILITIES TOTAL PRICE REPLACEMENT ITEMS ESTIMATED COSTS 1 ADA Access Pads 1,560.00 1 Bleacher - 3 Section Aluminum 1,500.00 1 Sign - Tobacco Free Zone 24.00 2 Players Benches-16' Aluminum 300.00 1 Park Name Sign w/Landscaping 1,800.00 1 130' Chain Link Fence 4' black vinyl coated 1,400.00 5 Bat Houses 20.00 2 Metal Bat Holders 45.00 1 30' Concrete Sidewalk 200.00 STROOTMAN EQUIPMENT TOTAL STROOTMAN CANOE LANDING -w;it'ti?-i'. 1 Canoe Landing 1,400.00 1 Class-V Parking Lot - Small 500.00 1 Park Name Sign 225.00 2 Barricade Post - Set 150.00 1 Trash Can - "No Motorized Vehicle" Sign 155.00 2 25.00 2 Bluebird Houses 15.00 3 Wood Duck House 40.00 1 Sign - Slow No Wake 75.00 1 Sign - Construction Fund 24.00 2 Sign - Bradley Launch 250.00 $ 1,000.00 Annual Ballfield Maintenance: Regrade, Reseed, Irrigation $ 5,000.00 $ 7,500.00 Annual Ag Lime Material $ 1,000.00 $ 33,750.00 2027 Walking Trail - Asphalt $ 40,000.00 $ 20,000.00 2033 Playground $ 100,000.00 $ 50,000.00 2035 Fencing with Mow Strip 43,000.00 $ 7,500,00 20A,,arling Lot 27 Spaces 248,000.00 $ 119 750.00 REPLACEMENT ITEMS TOTAL: $ 437,000.00 -- - 47C STROOTMAN CANOE LANDING EQUIPMENT TOTAL TERRACE -43535 POPPY STREET NW - 7.33 ACRES 4,000.00 Landscaping 1 Aglime _ 1 Security Light 1 Ball Field 3,000.00 New Outfield Fence (8') w/ Mow Strip (1 Field) 4 Benches Players 8' 100.00 Medium Shelter wl Picnic Tables and grill 1 Four -Section Backstop 1,564.00 Tennis/Pickleball Courts w/ Lights 1 Home Plate 60,00 Bleachers w/ concrete Pad 1 Park Bench 170.00 FUTURE EQUIPMENT TOTAL 1 Fencing with Mow Strip -2015 16,088.79 1 Irrigation 18,682.00 1 Park Name Sign w/Landscaping 550.00 1 Picnic Table 200.00 1 lPitching Rubber 45.00 1 Sandbox w/Concrete Walk and Retaining Wall 3,400.00 1 Security Light (Connexus Owned) - 1 Set of Three Bases 200.00 1 Shelter - Small w/Concrete Pad 1,200.00 1 Four Place Swing Set w/ADA Swing and Pad 1,300.00 1 Duck Spring Ride 425.00 1 Motorcycle Spring Ride 425.00 1 Car Spring Ride 625.00 2 Trash Cans 155.00 1 Walking Trail - Asphalt 12,810.00 1 Parking Lot 27 Spaces - 2007 57,406.05 1 Basketball Pole and Goal 700.00 1 40 linear ft 6' Sidewalk 250.00 1 90 linear ft 4' Sidewalk 550.00 Page 7 of 9 2020 Existina and Future Park Facilities Chart QTY. DESCRIPTION (EXISTING) UNIT PRICE 290.00 750.00 700.00 1,680.00 475.00 24.00 50,000.00 28.00 4,200.00 475.00 38,900.00 5,618.33 11,224.71 60.00 45.00 135.00 9,704.50 2,006.16 3,031.80 5,507.32 250.00 1,600.00 155.00 155.00 41,447.00 15,548.23 12,572.27 1,400.00 FUTURE FACILITIES TOTAL PRICE REPLACEMENT ITEMS ESTIMATED COSTS _ -_ - Annual Ballfield Maintenance: Regrade & Reseed $ 5,000.00 FUTURE EQUIPMENT TOTAL 1 $ Annual Ag Lime Material $ 1,000.00 022 Six Section Backstop w/ Dugouts Cement $ 25,800.00 022 124' Six foot Fence w/ mow strip $ 8,000.00 022 364' Eight foot Outfield Fence w/ Mow Strip $ 14,600.00 _ 23 Playground Structure - 5-12 $ 41,000.00 _ _ _ _ _ _ _ 023 Playground Structure - Playsense - 2 to 5 $ 33,000. _ _ 2023 Wood Chip Fall Zone $ 13,800. 2032 Basketball Pad Asphalt $ 11,100.00 _ 2032 Sixty (60) Place Asphalt Parking Lot w/Curb $ 12032 Walking Path - Asphalt Expanded $ _ REPLACEMENT ITEMS TOTAL: $ 500 300.00 1 40 linear ft Border Magic Edging 1 29 Retaining Wall around Tree 1 Sand Volleyball Court 46' x 80' 1 240 linear ft Volleyball Court Edging 1 Volleyball Net and Post Set 1 Sign - Tobacco Free Zone 1 Playground 2018 TERRACE EQUIPMENT TOTAL C WILD IRIS -3719 BUNKER LAKE BOULEVARD NW - 11.73 ACRES 2 "No Motorized Vehicles" Sign Basketball Pad Asphalt 1 1 Basketball Pole/Backboard/RiMNet 1 Sixty (60) Place Asphalt Parking Lot w/Curb, Field Relocation-2 1 Aglime 1 Ball Field 1 Home Plate 1 Pitching Rubber 1 Set of Three Bases 1 Six Section Backstop w/Dugouts Cement 1 104' Four foot Sideline Fence w/Mow Strip 1 124' Six foot Fence w/ mow strip 1 364' Eight foot Outfield Fence w/Mow Strip 2 15' Aluminum Players Benches 1 Shelter - Small 3 Trash Cans 1 Recycle Bin 1 Walking Path -Asphalt Expanded 1 Gametime Play Structure - 2002 1 Playsense Design 301 - 2002 1 Swing Set - (2 swings/2 baby) 2 Foul Posts 25.00 1 Picnic Table Concrete 1 O' w/concrete pad 500.00 2 Foul Pole Flags 25.00 1 Park Bench w/concrete pad 400.00 1 Wood Chip Fall Zone 5,200.00 1 Concrete Curb Around Fall Zone 1,300.00 1 Park Name Sign w/Landscaping 550.00 1 Security Light (Connexus Owned) - 1 Bleacher Aluminum 3 Row 1,700.00 1 Horse Spring Ride 450.00 1-motorcycle Spring Ride 450.00 1 Dog Bag Dispenser for Waste 75.00 2 Bat Racks / Holders 45.00 1 Sign - Handicap Parking 25.00 1 Sign - Dog Waste 25.00 AREA "C" FUTURE EQUIPMENT SUBTOTAL: 1 Sign - Tobacco Free Zone 24.00 AREA "C" REPLACEMENT SUBTOTAL: $ 4,215,350.00 1 No Pepper Drills Sign 25.00 2,668 250.00 1 Vehicle Parking in Designated Areas Sign 25.00 1 160' Yellow Fence Cover Irrigation system - 2018 WILD IRIS EQUIPMENT TOTAL 160.00 1 38,165.29 AREA "C" EXISTING SUBTOTAL: C:\Users\toddh\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\KHWLV74U\Park Inventory - 2020 Area C