HomeMy WebLinkAboutWK - June 23, 2020Y O F
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1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
City Council Workshop
Tuesday, June 23, 2020
Council Chambers
Call to Order — 6:00 p.m.
2. Coon Creek Park Stream Restoration/20-28 —Engineering
3. Discuss Railroad Pedestrian Underpass Evaluation/20-26 —Engineering
4. Community Center User Fee Discussion — Community Center
5. Discuss uses in Neighborhood Business Zoning District- Planning
6. Discuss Fencing in Industrial Zoning District - Planning
Comprehensive Plan Update Discussions— Planning
8. Discuss 2021 Budget Development -Administration
9. Other Business
10. Adjournment
Some or all members of the Andover City Council may participate in the June 23, 2020 Special
City Council meeting by telephone or video conference rather than by being personally present
at the City Council's regular meeting place at the Andover City Hall, 1685 Crosstown
Boulevard NW, Andover, MN 55304. Members of the public can physically attend, although
there is very limited seating in the City Council Chambers as appropriate social distancing will
be done by the Council and visitors.
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Admini
FROM: David Berkowitz, Director of Public Woks/City Engineer
SUBJECT: Coon Creek Park Stream Restoration/20-28 - Engineering
DATE: June 23, 2020
INTRODUCTION
Coon Creek Watershed District has received a grant to do a stream restoration project, (City Project 20-
28), that would restore the eroded banks, restore portions of the original natural creek alignment and
remove sediment from Coon Creek. Also, as part of this project the District would like to excavate areas
within Coon Creek Park to provide flood storage to reduce upstream flooding potential.
DISCUSSION
Jon Janke from the Coon Creek Watershed District will be at the meeting to make a presentation on the
project. Attached is a Project Summary and drawing identifying what the project entails and where the
work is being proposed.
The Park & Recreation Commission has reviewed the project summary and drawing at their meeting on
May 21St since the proposed project impacts Coon Creek Park and is in favor of the City Council moving
forward with the project.
A resident informational meeting is scheduled for Thursday, June 25th
After the neighborhood meeting the Joint Powers Agreement (JPA) will be brought to a future City
Council meeting for formal approval.
ACTION REQUIRED
The City Council is requested to review and discuss the Project Summary and drawing identifying
where the work is being proposed and provide comments and feedback.
Respectfully submitted,
C��>
David D. Berkowitz
,/ l
Attachments: Project Summary and Drawing, JPA, Draft Park & Recreation Commission Minutes from
May 21, 2020
cc: Jon Janke, CCWD (email)
Coon Creek Park Stream Restoration Project Summary:
The Coon Creek Watershed District (District) is a drainage authority that manages 133 miles of
public drainage ditches and natural creeks over a 103 square mile area; including the eastern
half of the City of Andover. Most of the public ditches were constructed over 100 years ago for
agricultural purposes. Over time much of the agricultural land has been developed requiring the
ditches to additionally serve as an important urban stormwater conveyance. The District needs
to continue to maintain these ditches for drainage and flood protection as well as for water
quality, aquatic habitat, and recreation to meet local, state, and federal requirements.
The District routinely inspects the drainage system and has identified the segment of Coon
Creek (AICA Anoka County Ditch 57) between Hanson Boulevard and approximately 2000 feet
upstream (east) of the BNSF railroad as a hotspot for bank erosion, sediment accumulation,
poor habitat, and flood sensitivity. The District is proposing the Coon Creek Park Stream
Restoration (CCPSR) project to reduce sediment and pollutant loading, provide long-term
channel stability, increase floodplain storage, and improve aquatic and riparian habitat along
this segment of Coon Creek. A substantial portion of the project area is within Coon Creek Park.
See attached map for reference.
The District has budgeted funds, and has been awarded a $395,000 Clean Water Fund grant
administered by the Board of Soil and Water Resources, to stabilize eroded banks via
bioengineering practices such as toe wood, root wads, brush mattresses, bank re -shaping, and
planting with native pollinator -friendly riparian vegetation. Hard -armoring practices such as
vegetated rock riprap will be restricted to areas adjacent to bridge abutments and to protect
existing trail infrastructure along outside bends. Cross vanes will also be installed to create riffle -
pool sequences, increasing in -stream habitat variety and quality. Former oxbows which are
currently perched will be excavated to create backwater habitat and to increase floodplain
connectivity and storage. Disturbed areas will be restored with native pollinator -friendly
vegetation in a manner that enhances wildlife habitat.
The District has also identified potential design alternative opportunities to restore portions of
the original natural alignment of Coon Creek by re -meandering portions of the ditch, to excavate
excess sediment in the ditch that has accumulated over time and to excavate strategic areas of
Coon Creek Park to increase flood storage in order to reduce the risk of flooding to upstream
homes. The District intends to refine the details of these potential design alternatives and
present them to city staff and the public for review, consideration and approval prior to including
them in the final project design.
The attached Joint Powers Agreement (JPA) outlines the scope of work and responsibilities to
implement the CCPSR project, as well as ongoing maintenance to be provided by the District
upon completion of the project. The JPA is intended to formalize a partnership between the
District and the City of Andover for grant assurance purposes and to clearly state the District is
not asking for financial contribution from the city for construction or maintenance. The District
will solicit input from city staff throughout the development of the project, including city utility and
trail information. The city will not incur any project costs beyond staff time.
The District will work with the city to host a neighborhood meeting (virtual if needed) in advance
of the project to gain local insights to enhance project elements and notify neighboring residents
of the proposed work. The District will additionally seek assistance from the Anoka Conservation
District and Andover Pollinator Awareness Project group for project review and
recommendations on site revegetation and buckthorn and other invasive species management.
The District will provide the final design plans and specifications to the city for approval prior to
requesting bids.
Tentatively, the District is planning to seek bids this fall for construction between winter 2020
and summer 2021 however delays due to COVID-19, potential design complications, and
permitting may push construction into late 2021 or 2022.
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Project elements: 1) The Restoration Reach includes stabilizing 2250 linear feet of actively eroding streambanks via vegetated rock riprap, woody
bank protection practices (log toe, root wads, brush mattresses), or by regrading and vegetating with native pollinator -friendly plantings. 2) The
potential re -meander locations are areas of relatively low tree density where the ditch could be meandered 3) The Potential Floodplain
Connection area includes excavating select former oxbows and flood benches as additional floodplain storage to reduce the footprint of the
flood extent through remnants of the original Coon Creek meandered path that still exist restoring a portion of the natural creek.
JOINT POWERS AGREEMENT
FOR THE IMPLEMENTATION OF
THE COON CREEK PARK STREAM RESTORATION PROJECT
This Agreement is made and entered into this day of 12020,
by and between the Coon Creek Watershed District, a metropolitan watershed district and
political subdivision of the State of Minnesota, 13632 Van Buren Street NE, Ham Lake,
Minnesota 55304, hereinafter referred to as the 'District', and the City of Andover, a Minnesota
municipal corporation, 1685 Crosstown Boulevard NW, Andover, Minnesota 55304, hereinafter
referred to as the "City".
WITNESSETH
WHEREAS, The District and the City share a common interest in improving water quality
in Coon Creek located within the City of Andover and within the Coon Creek Watershed District;
and
WHEREAS, The District intends to implement a stream restoration project in Coon
Creek between the Hanson Boulevard NW crossing Coon Creek and 2000 feet upstream of the
Burlington Northern Santa Fe railroad crossing Coon Creek, to reduce erosion, provide flood
storage, and improve aquatic habitat and the City is in agreement to said project; and
WHEREAS, The District has been awarded state grant funding to design and construct
this water quality improvement project; and
WHEREAS, Minnesota Statutes section 471.59 authorizes political subdivisions of the
State of Minnesota to enter into joint powers agreements for the joint exercise of powers
common to each.
NOW, THEREFORE, IT IS MUTUALLY STIPULATED AND AGREED AS FOLLOWS:
I. PURPOSE
The District and City agree that it is mutually beneficial for the District to undertake the
implementation of the Coon Creek Park Stream Restoration project ("Project') to reduce
erosion, provide flood storage, and improve aquatic habitat in Coon Creek.
II. METHODS
A. Preliminary Planning/ Approval
The District, in consultation with the City, shall provide for the planning, engineering,
construction, and construction administration for the Project.
B. Design
The District shall be responsible for all engineering and design services and will prepare
plans and specifications for the Project in consultation with the City. The District shall not go out
for bids until such time as the City has approved, in writing, the plans and specifications for the
Project. 30% Design Plans developed by the District Engineer are attached as Exhibit A.
C. Bidding/Construction
The District shall do the calling for all bids and the accepting of all bid proposals and
shall cause the construction of the Project in conformance with the approved plans and
specifications and the applicable Grant Agreements' requirements. The award of the bid to the
lowest responsible bidder shall be made in consultation with the City prior to the execution of
the construction contract. After receipt of all necessary governmental approvals, the District
shall cause the commencement of the Project's construction and shall manage the Project
through to completion.
III- COST ALLOCATION
A. The total estimated cost of completing the Project is $917,250. The District is
responsible for 100% of the Project costs. The District has received a Clean Water Fund grant
administered by the Minnesota Board of Water and Soil Resources in the amount of $395,000
and will apply these funds towards the total Project costs incurred.
B. The City shall not be held responsible for any direct Project costs, but may incur
minimal costs for City staff time related to Project coordination.
IV. SITE ACCESS
The City agrees to grant the District and its contractors and agents access to the
portions of the Project site on City -owned land or easements for Project construction and future
maintenance as outlined in the Operations and Maintenance plan attached in Exhibit B. The City
agrees that the District may install interpretative signage at the Project site to educate visitors
on aquatic ecosystems, water quality, and best management practices.
V TERM / TERMINATION
This Agreement shall continue in full force and effect for the expected life span of the
project, 25 years post -construction not to exceed December 31, 2047. This agreement shall be
automatically renewed on a year to year basis unless both parties agree to termination.
M. CONTRACTS AND PURCHASES
A. All contracts let and purchases made pursuant to this Agreement shall be made
by the District in conformance to State laws and the applicable Grant Agreements'
requirements. All contracts shall contain the following indemnification paragraph:
i. The Contractor agrees that it will hold harmless, indemnify, and defend the City
of Andover, its council members, officers, agents and employees against any and
all claims, expenses, losses, damages or lawsuits for damages arising from or
related to the negligent provision, or failure to provide, services hereunder.
B. All contracts shall include the insurance requirements as set forth in Exhibit C,
which is attached hereto and incorporated herein.
VII. STRICT ACCOUNTABILITY
A strict accounting shall be made of all funds and report of all receipts and
disbursements shall be made upon request by either party.
VIII. MAINTENANCE OF IMPROVEMENTS
The District will assume responsibility of future maintenance of the Project components
as outlined in the Operations and Maintenance plan attached in Exhibit B.
DC NONCOMPLIANCE
Should the District fail to maintain the practice during its effective life, the District is
liable to the State of Minnesota for the amount up to 150% of the amount of financial assistance
received to install and establish the practice unless the failure was caused by reasons beyond
the District's control, or if conservation practices are applied at the District's expense that
provide equivalent protection of the soil and water resources.
X NOTICE
For purposes of delivery of any notices hereunder, the notice shall be effective if
delivered to the District Administrator, 13632 Van Buren Street NE, Ham Lake, Minnesota
55304, on behalf of the District, and to the City Administrator for the City of Andover, 1685
Crosstown Boulevard NW, Andover, Minnesota 55304, on behalf of the City.
XI. INDEMNIFICATION
The District and City mutually agree to indemnify and hold harmless each other from
any claims, losses, costs, expenses or damages resulting from the acts or omissions of the
respective officers, agents, or employees relating to activities conducted by either party under
this Agreement.
XII. ENTIRE AGREEMENT / REQUIREMENT OF WRITING
It is understood and agreed that the entire agreement of the parties is contained herein
and that this Agreement supersedes all oral agreements and all negotiations between the
parties relating to the subject matter thereof, as well as any previous agreement presently in
effect between the parties to the subject matter thereof. Any alterations, variations, or
modifications of the provisions of this Agreement shall be valid only when they have been
reduced to writing and duly signed by the parties.
XIII- GOVERNMENT DATA PRACTICES
The District and City will comply with the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13, as amended, as it applies to all data created, collected,
received, stored, used, maintained or disseminated by the District or the City under this
Agreement.
IN WITNESS WHEREOF, the parties of this Agreement have hereunto set their hands
on the dates written below:
Coon Creek Watershed District:
Anthony Wilder, President, Board of Managers
Dated:
By:
Tim Kelly, District Administrator
Dated:
City of Andover:
By:
Julie Trude, Mayor
Dated:
By:
Jim Dickinson, City Administrator
Dated:
Exhibit B
Coon Creek Park Stream Restoration
Operations and Maintenance Plan
Project location:
5900 feet of Coon Creek between Hanson Boulevard and 2000 feet upstream of the
BNSF railroad in Andover, MN.
Project description:
A combination of bioengineering and hard -armoring practices will be implemented to
stabilize 2250 linear feet of eroding stream bank along a 5900 -foot section of Coon
Creek. Woody practices such as root wads, log toes, revetments, or brush bundles will
be used to direct flow and create habitat features. Vegetated riprap will be used in areas
of high shear stress and adjacent to trail infrastructure. Grade stabilization cross vanes
will be installed to create riffle -pool sequences. Select areas of the floodplain will also
be excavated to provide flood storage, reconnect former oxbows and improve
connectivity. These efforts will be complemented by seeding unvegetated areas with a
pollinator -friendly native seed mix following BWSR guidelines for native vegetation
establishment.
Owner/responsible party:
The entire project is within city park, city easement and/or Coon Creek Watershed
District (CCWD) drainage easement. CCWD is responsible for inspection and
maintenance. A Joint Powers Agreement between the CCWD and City of Andover
allows the District access to the project site for construction and maintenance for the
expected lifespan of the project (25 years). Agreement shall be automatically renewed
on a year to year basis unless both parties agree to termination.
The CCWD maintains a full-time staff and District Engineer (Wenck Associate Inc.) with
expertise in multiple -use resource management, hydrology, aquatic biology,
outreach/education, and environmental regulations. CCWD staff has extensive
experience working on stream restoration projects. Beyond the term of this grant, for the
entire expected life of the project, the CCWD is committed to ongoing maintenance of
all proposed BMPs as part of its operations and maintenance program.
O&M activities that are likely to be required for the project (Responsibility of the
District)
Vegetation management (weeding, reseeding, down/hazardous tree removal, storm
clean up)
Structure repairs (reposition riprap, better anchor logs/root wads, reconstruct cross
vanes, etc.)
Erosion repairs (reinstall silt fence, grading, armoring, vegetating, etc.)
Signage (repair/replace damaged/lost signs, update message, etc.)
O&M needed for the watershed contributing to the project (Responsibility of the
City)
Active park/trail system maintenance
Street sweeping
City stormwater inspection program
Inspection schedule required (Responsibility of the District)
Weekly during construction
Monthly/as-needed for the first year
Annually for first 5 years
Every 5 years thereafter for a minimum of 25 years (anticipated lifespan of practices)
How and when to accomplish all activities
CCWD staff inspect per schedule above using established protocols (Attachment A)
Inspect project area
Identify and prioritize maintenance needs
Annually budget for required maintenance
Follow project management procedures (Attachment B)
Contact information should questions or issues arise
Jon Janke
Operations and Maintenance Coordinator
13632 Van Buren Street NE
Ham Lake, MN 55304
(763)755-0975
ii ankeacooncreekwd.orci
Additional inspection and maintenance resources:
CCWD Comprehensive Management Plan www.cooncreekwd.org
MN Stormwater Manual hftps://stormwater.pea.state.mn.us/index.php?title=Main Page
MN DOT Maintenance Manual https://www.dot.state.mn.us/maintenance/manual.htmi
Stormwater Construction Inspectors Field Guide https://www.i)ca.state.mn.us/sites/defauittfiles/wq-strm2
11 pdf
Stormwater Treatment: Assessment and Maintenance http://stormwaterbook.dl.umn.edu/
Native Vegetation Establishment and Enhancement Guidelines
htlo'/Awww.bwsr.state.mn.us/native veaetaron/seeding oidelines pdf
Plants for stormwater design hftps://www.oca.state.mn.us/water/plants-stormwater-desi-qn
BWSR Pollinator Toolbox hftp://www.bwsr.state.mn.us/i)ractices/ipollinator/
Attachment A -inspection procedures
During construction, establish photographic points looking upstream and downstream
so each segment has two photos. Have the photo record prior to, during and
immediately post -construction. GPS the points or establish landmarks.
Annually, for five years following construction, inspect the Project reach for repair needs
and take photos at the photo points. After five years, inspect once every 5 years on the
same schedule as the required ditch maintenance inspection rotation. The first year
after construction completion, the work will be in the construction warranty phase unless
an additional maintenance period is included in the bid.
Note the following
1. Bare ground
2. Revegetation Composition. Note invasive species outbreaks that are undesired
and/or threaten the ground vegetation, also watch for seedling/sapling growth and
determine if it's desired or not.
3. Fallen trees, limbs or other material causing erosion and needing removal.
4. Exposed or failing bank stabilization practices such as vegetated riprap, riprap,
boulders, log vanes, revetments.
5. Pipe entrances into the creek, sediment deposition, and scour.
Prepare an inspection report and if repair work is needed, prepare a work order and
contract with the annual ditch maintenance contractor.
Attachment B- General Project Management Procedures
Status
Task
Detail
Project identification
30% plans and specifications
Prelimina estimate
Prioritize
Approve CIP
Update/approve CIP
Feasibility study
Feasibility stud
600/. ninnq and s ecifications
Engineers estimate
Project funding
Approve budget
Design
Pre -project meetin
Pre -project meeting
Work plan
Public involvement plan
Inform Board
Inform Board
Neighborhood meetin
Stakeholder communication
Inspect/surveyInspect/survey site
Determine BMP, significance and alternatives
90% plans and specifications
Review plans and specifications
Stakeholder communication
Final Plans and Specifications
Final plans and specifications
Stakeholder agreement
Permitting
Preparequote/bid documents
Public hearing
Public hearing
Present proposal to Board
Publish request forquotes/bids
Pre uote/bid meetin
Contract
Addenda
Receivequotes/bid opening
Review mintpsIhiiq
Request qualificationofbidder
Return bid securities (except three lowest
Award bid and contract
Award contractor
Notice of award
Contract
Contractor submittals
Pre -construction meeting with contractor
Preconstruction meeting
Notice to proceed
Notice to proceed
Return bid securities second and third lowest
Project construction
Construction
Progress meeting(s)
Construct
Change order(s)
Partial payment(s). receipts, IC134 and payroll certificates
Substantial completion
Site restoration
Stakeholder communication
Final inspection
Final inspection
As-builts
Payment
Final paymenvreturn retainage
Complete
Return bid security, performance/payment bond
Restriction and Covenant
Final presentation of Project
Review and evaluation
Maintenance
Follow -u ins ection
Ongoing monitoring
Re air/maintenance
EXHIBIT C
CONSTRUCTION/MAINTENANCE
INSURANCE REQUIREMENTS
The Contractor shall obtain and maintain in full force for the duration of the contract the
insurance designated as follows.
Worker's Compensation: The Contractor shall take out and maintain during the life of the
contract, Worker's Compensation Insurance for all of his employees employed at the work site.
If any employees are engaged in hazardous work not covered by Worker's Compensation
Insurance, the Contractor shall provide adequate protection from Employer's Liability Insurance
for protection of employees not otherwise protected.
Liability Insurance Requirements (Liability and Auto): Contractor shall maintain commercial
general liability (CGL), and if necessary commercial umbrella insurance, with a limit of not less
than $1,000,000 each occurrence. If such CGL insurance contains a general aggregate limit,
the general aggregate limit shall be not less than $2,000,000 and the aggregate limit shall apply
on a per -project basis. The CGL insurance shall cover liability arising from premises, operations,
independent Contractors, products -completed operations, personal injury and advertising injury,
and Contractually -assumed liability. The Coon Creek Watershed District and the City of
Andover shall be named as additional insureds under the CGL.
Contractor shall maintain automobile liability insurance, and if necessary, umbrella liability
insurance with a limit of not less than $1,000,000 each accident. If such insurance contains a
general aggregate limit, the general aggregate limit shall be not less than $2,000,000. The
insurance shall cover liability arising out of any auto, including owned, hired, and non -owned
autos.
A certificate of insurance acceptable to the Coon Creek Watershed District and the City of
Andover shall be filed prior to the commencement of the work. The certificate and the required
insurance policies shall contain a provision that the coverage afforded under the Contract will
not be canceled or allowed to expire until at least 30 days prior written notice has been given.
Fire Insurance: The Contractor shall carry full insurance against loss by fire and wind damage
upon all material in place or stored at the site for installation. This provision does not exclude
material partially paid for by the Owner. This insurance shall be for the full insurable value of the
material and shall be kept in full force until final acceptance and payment of the work by the
Owner.
If any section of the work entails special hazards the Contractor shall provide riders to the Public
Liability and Property Damage Insurance to provide protection from these special hazards.
PARKAND RECREATION COMMISSIONMEETING — MAY 21, 2020
MINUTES
Members of the Park and Recreation Commission met at Hidden Creek North Park at 6:30
for a tour.
The Regular Bi -Monthly Meeting of the Andover Park and Recreation Commission was
called to order by Chair Lindahl on May 21, 2020, 7:00 p.m., at the Andover City Hall,
1885 Crosstown Boulevard NW, Andover, Minnesota.
Commissioners Present: Chair Jim Lindahl, Commissioners Angela Marinello, Mark
Miskowiec, Jake Widmyer, Kathy McElhose, Tracy
Strombeck, and Sophia Newton
Commissioners Absent: none
Also Present: Assistant Public Works Director, Todd Haas
RESIDENT FORUM
No one appeared to address the Commission.
APPROVAL OFMINUTES
Motion by Miskowiec, seconded by ??, to approve the May 7, 2020 Park Commission
minutes as presented. Motion carries unanimously.
APPROVAL OFTHEAGENDA
Motion by Lindahl seconded by Strombeck, to approve the Agenda as presented. Motion
carries unanimously.
COON CREEK PARK STREAM RESTORATION PROJECT/COON CREEK
WATERSHED DISTRICT/20-28
Jon Janke, with the Coon Creek Watershed District came forward to talk about the Coon
Creek Park Restoration Project. Mr. Janke gave background information on the Coon
Creek Watershed District and its purpose. Mr. Janke identified the area of the project and
stated it is targeting the bank erosion and habitat. He explained the bank is eroding at 4
feet per year. He stated homes along the creek are more susceptible to flooding and the
solution is to excavate portions of the creek.
Commissioner Miskowiec stated he has kayaked in the ditch and asked if the Watershed
was going to clear out the deadfall. Mr. Janke responded the Watershed cleared the
Regular Andover Park & Recreation Commission Meeting
Minutes — May 21, 2020
Page 2
deadfall last year. He stated the downside of clearing deadfall is decreasing habitat. Mr.
Janke stated the goal is to balance flow, functionality, and habitat.
Mr. Janke stated the Watershed is looking for feedback and making presentations to the
Commission, the City Council, and the public. He stated the project could be done in one
winter, however, there may be delays due to COVID-19.
Commissioner Strombeck asked what type of habitat the Watershed is looking for. Mr.
Janke stated the project will create deep and shallow areas for the fish and habitat for the
food they eat. Mr. Janke stated they are also looking at planting pollinator vegetation and
removing the invasive species. Commissioner Strombeck asked how the improvement
affects new developments. Mr. Janke stated there are regulations for new homes to reduce
impact on the creek. He stated in the past, developments were built according to the rules
at the time, however had a negative impact on the creek.
Chair Lindahl stated this is a good project with multiple benefits.
Motion by Miskowiec, seconded by Marinello, to recommend to the City Council
approval of the Coon Creek Park Restoration Project. Motion carries unanimously.
RECOMMED 2021-2025 PARK CAPITAL IMPROVEMENT PLAN
Assistant Public Works Director Haas stated there is one project identified in the 2021-
2025 Park Capital Improvement Plan. The project is a parking lot at the north side of Pine
Hills Park. This project will be funded by $120,000 out of the Park Dedication Fund and
the remainder out of the Capital Equipment Reserve Fund.
Chair Lindahl stated the primary goal of the parking lots is to finish off the parks and
make them more useful to park users.
Commissioner Miskowiec asked if the project included lighting. Chair Lindahl replied
the existing lighting should be sufficient.
Chair Lindahl asked if the project could include the south parking lot as an alternate bid.
Motion by Miskowiec seconded by Marinello, to recommend to the City Council
approval of the 2021-2025 Park Capital Improvement Plan with the addition of paving
the south parking lot at Pine Hills Park. Motion carries unanimously.
RECOMMEND 2021-2025 TRAIL CAPITAL IMPROVEMENT PLAN
Assistant Public Works Director Haas stated there are no projects planned for 2021. Mr.
Haas listed the trail segments to be completed in the years 2022-2025. Mr. Haas
explained there is a portion of a trail segment where the City will need to acquire an
easement on a non-developed property. Commissioner Miskowiec asked if there was any
money to offer the owner for an easement. Mr. Haas stated money has not been offered.
He explained there will be some cost to correct the soil to build the trail.
ANLf)
Y O F OVEN
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 . WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
J
CC: Jim Dickinson, City Administrate
FROM: David Berkowitz, Director of Pub ' W rks/City Engineer
SUBJECT: Discuss Railroad Pedestrian Underpass Evaluation/20-26 - Engineering
DATE: June 23, 2020
INTRODUCTION
The City Council is requested to discuss Project 20-26, Railroad Pedestrian Underpass Evaluation.
DISCUSSION
Attached is the Railroad Pedestrian Underpass Evaluation for a potential crossing south of Crosstown
Boulevard at 152"a Avenue that was prepared by Bolton & Menk. Please review the document and we
will discuss in detail at the meeting.
ACTION REQUIRED
The City Council is requested to discuss Project 20-26, Railroad Pedestrian Underpass Evaluation.
Respectfully submitted,
(tea
David D. Berkowttz
Attach: Memorandum Railroad Pedestrian Underpass Evaluation, City Project No. 20-26 V/
QBOLTON
& MENK
Real People. Real Solutions.
MEMORANDUM
Date: June 9, 2020
To: David D. Berkowitz, PE
From: Kevin P. Kielb, PE
Subject: Railroad Pedestrian Underpass Evaluation, City Project No. 20-26
We have completed a preliminary review of a potential underpass in Andover, MN. The
7533 Sunwood Drive NW
Suite 206
Ramsey, MN 55303-5119
Ph:17631433-2851
Fax: (763) 427-0833
Bolton-Menk.com
pedestrian/bicycle facility is being considered to allow for a crossing of the Burlington Northern railroad
tracks. The potential crossing is located east of the 152nd Avenue cul-de-sac that was constructed as a
portion of the Winslow Cove 2"d Addition. This study provides a review of the technical feasibility of
installing the pedestrian underpass.
Geotechnical/Groundwater
A geotechnical investigation was performed to determine the types of soils in the area and to determine
the groundwater elevation at the site. A soil boring was taken along the west ROW line of the railroad
adjacent to the proposed crossing location. The surface elevation was 898.50 at the boring location, and
the boring was extended to a depth of 28 feet below grade. The findings are as follows:
• The soils at the site are comprised of silty sand and poorly graded sand. These materials are
sufficient to serve as a base for the underpass.
• Groundwater was monitored during drilling operations and for a period of 72 hours after drilling
was complete. The groundwater varied in depth between elevations 889.8 and 891.0.
The geotechnical report is attached for reference.
Burlington Northern Railroad
Based on other similar installations of box culvert underpasses in the area, we have assumed the culvert
would be placed in a 12 or 24 hour period with an open -trench method of construction.
The top of the railroad tracks (top of ties) is estimated at elevation 902.00 based on the contours depicted
on the Winslow Cove 2"d Addition Grading and Drainage plan.
Based on conversations with Burlington Northern personnel, a minimum of 3.5 feet is required from the
top of the ties to the top of the box culvert. The box culvert in this application will typically have a wall
thickness of 12". The thickness may be less based upon the actual design, but for this analysis, 12" is the
assumed thickness.
Based on the Burlington Northern requirements and the dimensions indicated above, the invert (or surface
of the bottom) of the box culvert will be at elevation 889.5 for a 10' x 8' structure. For a 10' x 10'
structure, the invert (or surface of the bottom) of the box culvert will be at elevation 887.5.
Name: Dave D. Berkowitz, PE
Date: June 9, 2020
Page: 2
Utilities
It appears there is a gas main located along the east side of the Burlington Northern railroad tracks.
Further investigation and coordination with the utility company will be required if the project moves
forward. There do not appear to be other utility conflicts in the area of the proposed installation.
Drainage
The Winslow Cove 2nd Addition Grading Plan indicates the primary storm water pond associated with the
development is in the southeast corner of the plat. Per the plans, the pond bottom is at elevation 890.0 and
has a high-water level of 890.9.
Using the smallest recommended size of culvert (10' x 8'), the box culvert will be slightly into the water
table. Pumping of both the ground water and the surface water runoff would be required to keep the box
culvert dry and passable by pedestrians and bicyclists.
Groundwater Drawdown
Our preliminary analysis indicates the groundwater at the site would need to be lowered to accommodate
long term, continual use of the underpass. Permitting from the Minnesota Department of Natural
Resources (MnDNR) would be required to allow for the lowering of the water table. To obtain the permit,
the MnDNR would require a groundwater drawdown analysis to determine long-term impacts of lowering
the water table in the area. The groundwater analysis would include approximately one year of piezometer
readings to verify the actual fluctuations in the water table. Approximately 4 to 8 wells would be placed
around the site to determine the cone of influence and the impacts to groundwater wells and wetlands.
The groundwater analysis, including installation and monitoring of the piezometers, is an estimated
expense of approximately $100,000 for the project.
Once the groundwater drawdown analysis is complete, the MnDNR will review the results and determine
if a permit can be issued for the project.
The stormwater calculations for the Winslow Cove Additions will need to be reviewed in more detail
once a pumping rate has been established based on the groundwater study. Additionally, the Coon Creek
Watershed district will also need to review and approve any such discharges.
Estimated Costs
We have assumed for the preliminary analysis the pedestrian underpass would be installed using open -
trench construction with assistance from Burlington Northern personnel. We have assumed the structure,
including end sections, would extend the length of the ROW, or 100 feet. Further analysis during final
design will be required to determine the actual length of the installation.
The length of culvert, less the end sections, will be 68 feet. Current pricing indicates a cost per ft of
approximately $800/LF, while each end section is estimated at $9,000. We have also assumed 400 feet of
trail construction would be required ($50/LF), along with approximately 100 feet of safety fence
($60/LF). Contingencies of 20% were added for erosion control, common excavation, restoration,
Burlington Northern costs, and other miscellaneous construction items. Based on these assumptions, the
total estimated cost for the box culvert installation is approximately $98,600.
The City will need to install a permanent pumping station for both groundwater and stormwater for the
underpass to ensure accessibility. Construction costs associated with facilities of this size are estimated at
Bolton & Monk is an
Name: Dave D. Berkowitz, PE
Date: June 9, 2020
Page: 3
$360,000. Approximately 1,200 ft of forcemain will be required to convey the water from the pumping
station to the south pond of the development. We have assumed the forcemain would be 12" in size, with
an estimated cost of $108,000 for the installation.
The total construction cost is estimated at $566,000. Engineering, administration, and fiscal costs are
estimated at 20%, or approximately $113,200.
Including the groundwater study, the total project costs are estimated at approximately $780,000.
Conclusions
Based on the preliminary findings, construction of the underpass is technically feasible, although further
evaluation of the costs and benefits may be required.
If the City decides to pursue the project further, the next steps in the process include initiating
communications with private utility companies, Burlington Northern, the Minnesota Department of
Natural Resources, and the Coon Creek Watershed District.
M.nk is
®�
NTF
axoiacrts�u
FACTUAL
GEOTECHNICAL EXPLORATION AND ENGINEERING REVIEW
Winslow Cove Railroad Underpass
Andover
Minnesota
NTI Project No. 20.MSP010221.000
Prepared For:
Bolton & Menk, Inc.
7533 Sunwood Drive Northwest
Ramsey, Minnesota 55303
A) N T1 6160 Carmen Avenue East
Inver Grove Heights. MN 55076
P:651.369.4191 F:651.389.4190
NORTHERN
TECHNOLOGIES. LLC WWW.NTI9EO.COm
Bolton & Menk, Inc.
Attention: Mr. Kevin P. Kielb, P.E.
7533 Sunwood Drive Northwest
Ramsey, Minnesota 55303
Subject: Factual Geotechnical Exploration and Engineering Review
Winslow Cove Railroad Underpass
Andover, Minnesota
NTI Project No. 20.MSP10221.000
Dear Mr. Kielb,
Unearthing confidence -
May 15, 2020
In accordance with your request and subsequent authorization of our geotechnical services proposal
dated April 27, 2020, Northern Technologies, LLC (NTI) conducted a Geotechnical Exploration for the
above referenced project. Our proposed services included the advancement of one (1) Standard
Penetration Test (SPT) soil boring, the installation of a temporary piezometer, and the preparation of
a factual engineering report with the results of our fieldwork and laboratory tests.
Soil samples obtained at the site will be held for 60 days at which time they will be discarded. Please
advise us in writing if you wish to have us retain them for a longer period. You will be assessed an
additional fee if soil samples are retained beyond 60 days.
We appreciate the opportunity to have been of service on this project. If there are any questions
regarding the soils explored or our review and recommendations, please contact us at your
convenience at (651) 389-4191.
Northern Technologies, LLC
t44/"K--
Richard
" _'Richard S. Jett, E.I.T.
Staff Engineer
-L�'
Debra A. Schroeder, P.E.
Senior Engineer
I hereby certify that this plan,
specification, or report was prepared by
me or under my direct supervision and
that I am a Duly Licensed Professional
Engineer under the Laws of the State of
Minnesota.
Debra A. Schroeder
Date: 05/15/2020 Reg. No. 52743
PI0C161011 F. XIJC It 15a - Ce at e!: iuIi cal Materials
I AH80 HISMAHCK CRANI) FOFII<S INVEH CHOVE H1 (I [] IS RAMSEY - IiAPI[] CITY
Contents
Winslow Cove Railroad Underpass
Andover, Minnesota
NTI Project No. 20.MSP10221.000
1.0 INTRODUCTION..........................................................................................
1.1 Site/ Project Description...............................................................................
1.2 Scope of Services............................................................................................
2.0 EXPLORATION PROGRAM RESULTS.............................................................
2.1 Exploration Scope..........................................................................................
2.2 Subsurface Conditions...................................................................................
2.3 Groundwater Conditions................................................................................
2.4 Laboratory Test Program...............................................................................
3.0 CLOSURE.....................................................................................................
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1
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1
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1
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1
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2
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2
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2
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3
1) Winslow Cove Railroad Underpass
Andover, Minnesota
%-./ NTI Project No. 20.MSP10221.000
1.0 INTRODUCTION
1.1 Site / Project Description
The proposed project consists of the construction of a below=grade structure that will go underneath
the existing Burlington Northern Santa Fe Railroad tracks that are located east of 152nd Lane Northwest
cul-de-sac in the Winslow Cove neighborhood of Andover, Minnesota. This project is in its preliminary
design phase only.
1.2 Scope of Services
The purpose of this factual report is to present a summary of our geotechnical exploration and provide
the soil conditions encountered at the project area. Our "Scope of Services" was limited to the
following:
1. Explore the project subsurface by means of one (1) Standard Penetration Test (SPT) soil boring
advanced to a depth of approximately 25.0 feet below existing grade.
2. Install a temporary piezometer at the boring location and record a 48-hour water level.
3. Conduct laboratory test(s) on selected samples for characterizing the index and engineering
properties of soils strata.
4. Provide a factual geotechnical report with the results of our field and laboratory tests results.
2.0 EXPLORATION PROGRAM RESULTS
2.1 Exploration Scope
Site geotechnical exploration occurred on May 1, 2020 with the individual SPTsoil boring performed
and a temporary piezometer installed near the area of the proposed underpass. The boring was
extended to a depth of approximately 28.0 feet below existing grade due to soft soil conditions at the
original proposed termination depth.
The boring and temporary piezometer location was marked in the field by NTI. Please refer to the
Boring Location Diagram and the Boring Log in Appendix C. The boring location should be considered to
be approximate.
The SPT borehole was backfilled with auger cuttings or was abandoned using high solids bentonite or
neat cement grout as per appropriate local and state statutes. After the 48-hour water level reading,
the piezometer was removed and the borehole abandoned per Minnesota Department of Health
(MDH) regulations. Minor settlement of the boreholes will occur. Owner is responsible for final closure
of the boreholes.
Page 1 of 3
2.2 Subsurface Conditions
Winslow Cove Railroad Underpass
Andover, Minnesota
NTI Project No. 20.MSP10221.000
Please refer to the boring log within the appendices for a detailed description and depths of stratum at
the boring location.
Based on results of our geotechnical exploration, Table 1 provides a general depiction of subsurface
conditions at the project site. Additional comment on the evaluation of recovered soil samples is
presented within the report attachments.
Table 1: Typical Subsurface Stratigraphy at Project Site'
Depth to Base of
Stratum below
Stratum existing grade
Material Description
Notes
Topsoil classification by visual
observations only and not
Surface 1.0 inch
Topsoil
intended to confer conformance
with DOT or other municipal
standards.
Undocumented
Undocumented fill soils
Variably compacted. Trace
Fill 1.5 feet
predominantly consisting of silty sand
amounts of organic material
(SM).
encountered.
Termination depth of
Glacial Lake Deposit soils generally
The relative densities of the sand
Native Soils the boring at 28.0 feet
consisting of sandy silt to silt (ML),
soils were loose to medium
below existing grade.
silty sand (SM), and poorly graded
dense. The relative consistency of
sand (SP).
the silt soils were soft to medium.
1. Table summary is a generalization of
subsurface conditions and may not reflect variation in subsurface strata
occurring on site. The general geologic origin of retained soil samples is listed on
the boring log.
2.3 Groundwater Conditions
NTI field staff observed the borehole for groundwater (if any) during and at the completion of drilling
activities. During drilling operations, groundwater was observed at a depth of approximately 8.5 feet
below existing grade (approximately elevation of 890.0 feet). After drilling operations were completed,
groundwater was observed at a depth of approximately 7.5 feet below existing grade (approximate
elevation of 891.0 feet). The groundwater level was measured within the temporary piezometer
approximately 72 -hours after installation at a depth of approximately 8.7 feet below the existing
ground surface (approximately elevation 889.8 feet).
2.4 Laboratory Test Program
Our analysis and recommendations within this report are based upon our interpretation of the sampled
soils, laboratory test results, and experience with similar soils from other sites near the project. The
results of such tests are summarized on the boring log.
Page 2 of 3
3.0 CLOSURE
Winslow Cove Railroad Underpass
Andover, Minnesota
NTI Project No. 20.MSP10221.000
The scope of services forth is project does not include either specifically or by implication any
environmental or biological assessment of the site or identification or prevention of pollutants,
hazardous materials, or conditions. If the owner is concerned about the potential for such
contamination or pollution, other studies should be undertaken.
This report has been prepared for the exclusive use of Bolton & Menk, Inc. and their agents for specific
application to the Winslow Cove Railroad Underpass project in Andover, Minnesota. Northern
Technologies, LLC has endeavored to comply with generally accepted geotechnical engineering practice
common to the local area. Northern Technologies, LLC makes no other warranty, express or implied.
Page 3 of 3
GEOTECHNICAL EVALUATION OF RECOVERED SOIL SAMPLES
FIELD EXPLORATION PROCEDURES
GENERAL NOTES
WATER LEVEL SYMBOL
DESCRIPTIVE TERMINOLOGY
RELATIVE PROPORTIONS
PARTICLE SIZES
CLASSIFICATION OF SOILS FOR ENGINEERING PURPOSES
Winslow Cove Railroad Underpass
Andover, Minnesota
NTI Project No. 20.MSP30221.000
APPENDIX A
Winslow Cove Railroad Underpass
Andover, Minnesota
`' NTI Project No. 20.MSP10221.000
GEOTECHNICAL EVALUATION OF RECOVERED SOIL SAMPLES
We visually examined recovered soil samples to estimate distribution of grain sizes, plasticity,
consistency, moisture condition, color, presence of lenses and seams, and apparent geologic origin.
We then classified the soils according using the Unified Soil Classification System (ASTM D2488). A
chart describing this classification system and general notes explaining soil sampling procedures are
presented within appendices attachments.
The stratification depth lines between soil types on the logs are estimated based on the available
data. In-situ, the transition between type(s) may be distinct or gradual in either the horizontal or
vertical directions. The soil conditions have been established at our specific boring locations only.
Variations in the soil stratigraphy may occur between and around the borings, with the nature and
extent of such change not readily evident until exposed by excavation. These variations must be
properly assessed when utilizing information presented on the boring logs.
We request that you, your design team, or contractors contact NTI immediately if local conditions
differ from those assumed by this report, as we would need to review how such changes impact our
recommendations. Such contact would also allow us to revise our recommendations as necessary to
account for the changed site conditions.
FIELD EXPLORATION PROCEDURES
Soil Sampling — Standard Penetration Boring:
Soil sampling was performed according to the procedures described by ASTM D-1586. Using this
procedure, a 2 -inch O.D. split barrel sampler is driven into the soil by a 140 pound weight falling 30
inches. After an initial set of six inches, the number of blows required to drive the sampler an
additional 12 inches is recorded (known as the penetration resistance (i.e. "N -value") of the soil at
the point of sampling. The N -value is an index of the relative density of cohesionless soils and an
approximation of the consistency of cohesive soils.
Soil Sampling — Power Auger Boring:
The boring(s) was/were advanced with a 6 -inch nominal diameter continuous flight auger. As a
result, samples recovered from the boring are disturbed, and our determination of the depth, extend
of various stratum and layers, and relative density or consistency of the soils is approximate.
Soil Classification:
Soil samples were visually and manually classified in general conformance with ASTM D-2488 as they
were removed from the sampler(s). Representative fractions of soil samples were then sealed within
respective containers and returned to the laboratory for further examination and verification of the
field classification. In addition, select samples were submitted for laboratory tests. Individual
sample information, identification of sampling methods, method of advancement of the samples and
other pertinent information concerning the soil samples are presented on boring logs and related
report attachments.
GENERAL NOTES
Winslow Cove Railroad Underpass
Andover, Minnesota
NTI Project No. 20.MSP10221.000
DRILLING and SAMPLING SYMBOLS
SYMBOL DEFINITION
SYMBOL
LABORATORY TEST SYMBOLS
DEFINITION
C.S.
Continuous Sampling
W
Moisture content -percent of dryweight
P. D.
2-3/8" Pipe Drill
D
Dry Density -pounds per cubicfoot
C.O.
Cleanout Tube
LL, PL
Liquid and plastic limits determined in accordance
Size NX Casing
BXC
Size BX Casing
with ASTM D 423 and D 424
3 HSA
3'/." I.D. Hollow Stem Auger
Qv
Unconfined compressive strength -pounds per
2" Thin Wall Tube Sample
SH
3" Thin Wall Tube Sample
square foot in accordance with ASTM D 2166-66
4 FA
4" Diameter Flight Auger
6 FA
6" Diameter Flight Auger
2'/: C
2 %" Casing
4 C
4" Casing
D.M.
Drilling Mud
J.W.
Jet Water
H.A.
Hand Auger
NXC
Size NX Casing
BXC
Size BX Casing
AXC
Size AX casing
SS
2" O.D. Split Spoon Sample
2T
2" Thin Wall Tube Sample
SH
3" Thin Wall Tube Sample
WATER LEVEL SYMBOL
Pq Penetrometer reading-tons/square foot
S Torvane reading-tons/square foot
G Specific Gravity—ASTM D 854-58
SL Shrinkage limit—ASTM 427-61
Ph Hydrogen ion content -meter method
O Organic content -combustion method
M.A. Grain size analysis
C* One dimensional consolidation
QC Triaxial Compression
* See attached data Sheet and/or eraoh
Water levels shown on the boring logs were determined at the time and under the conditions indicated. In
sand, the indicated levels can be considered relatively reliable for most site conditions. In clay soils, it is not
possible to determine the ground water level within the normal scope of a test boring investigation, except
where lenses or layers of more pervious water bearing soil are present; and then a long period of time may be
necessary to reach equilibrium. Therefore, the position of the water level symbol for cohesive or mixed soils
may not indicate the true level of the ground water table. The available water level information is given at the
bottom of the log sheet.
DESCRIPTIVE TERMINOLOGY
RELATIVE DENSITY
CONSISTENCY
TERM
N60 Value (corrected)
TERM
N6o Value (corrected)
Very Loose
0-4
Soft
0-4
Loose
5-8
Medium
5-8
Medium Dense
9-16
Rather Stiff
9-15
Dense
16-30
Stiff
16-30
Very Dense
Over 30
Very Stiff
Over 30
RELATIVE PROPORTIONS
PARTICLE SIZES
TERMS
RANGE
MATERIAL
DESCRIPTION
U.S. SIEVE SIZE
Trace
0-5%
Boulders
Over 3"
A little
5-15%
Gravel
Coarse
3" to W,
Some
15-30%
Medium
W'to#4
Sand
Coarse
#4 to#10
Medium
#10 to#40
Fine
#40 to #200
Silt and Clay
Determined by Hydrometer Test
®� Winslow Cove Railroad Underpass
Andover, Minnesota
NTI Project No. 20.MSP10221.000
CLASSIFICATION OF SOILS FOR ENGINEERING PURPOSES
ASTM Designation D-2487 and D2488 (Unified Soil Classification System)
0
- o
Group
ML
Major Divisions
in
a
Typical Name
Classification Criteria
0
Symbol
0
NInorganic
clays of low to
o
CL
Well -graded gravels and
Cu=D60/DSO greater than 4.
c;+
o
w
GW
gravel -sand mixtures, little
m
Cz = (D30)2 / (D10 x D60) between 1 & 3.
N J
0
N
or no fines.
H Z
j
OL
Organic silts and organic
_
E
silty clays of low plasticity.
cPoorly
graded gravels and
Q
in a
w
GP
gravel -sand mixtures, little
v
Not meeting both criteria for GW materials.
m
a °
—
Ymg
or no fines.
c
o
Inorganic clays of high
z
plasticity, fat clays.
�
P_
'w
`,, o c
m,�
c
OH
Silty gravels, gravel -sand-
Eli
Atterberg limits
Atterberg limits
0
z
LL
GM
I
c u '^
below A line, or
m m 'o
o a
Peat, muck, and other
silt mixtures.
'^�
plotting in hatched
N
c
_
�_--_----� _ ---
3 v
P.I. less than 4.
area are borderline
u,
r
3
u,
v '^ '^
Atterberg limits
•o
z
v
Clayey gravels, gravel -sand-
c u ci
c 0 co v
classifications
above "A"
N
C
o
>
GC
a
requiring use of dual
d o
u+
m
clay mixtures.
0 3 °
with P.I. greater
symbols.
than 7.
(D 'Y
c
0
Well -graded sands and
«
c > v
w . °
Cu=D60/ D10 greaterthan 6.
12 a!
oy
SW
g ravel) sands, little or no
>a'^
f00 N P m N O O O
11wil Rn°pseld
�°
�+
M
c
fines.
w
n o
Cz = (D30)2 / (D10 x D60) between 1&3.
U
N
w12
o 6
Nz
--
12 >Poorly
-graded sands and
Y
o '
SP
gravelly sands, little or no
M m c
Not meeting both criteria for SW materials.
°'
`o
'^ Ua
fines.
A
c C
',�° o z
Silt sands, sand -silt
0
c n o ,`.i—'
o ,. °
Atterberg limits
Atterberg limits
"A"
¢.,
SM
mixtures.
,an o E
below line, or plotting in hatched
.3
_
c t
P.I. less than 4. _ area are borderline
v
c LL
Clayey sands, sand -clay
m o o'o
Atterberg limits classifications
above "A"line
o
n
SC
mixtures.
;ELL
requiring use of dual
P.I.> 7.
with symbols.
0
- o
Inorganic silts, very fine
ML
sands, rock flour, silty or
in
a
MIN
clayey fine sands.
0
or
0
NInorganic
clays of low to
o
CL
medium plasticity, gravelly
0
clays, sandy clays, silty
w
£
clays, lean clays.
N J
0
N
S
H Z
j
OL
Organic silts and organic
.0
E
silty clays of low plasticity.
C uvi
o.
Inorganic silts, micaceous
N 9
.coc
MH
or diatomaceous fine sands
u un
m
or silts, elastic silts.
Ymg
CH
Inorganic clays of high
MUM
plasticity, fat clays.
�
P_
OH
Organic clays of medium to
Eli
Q
u
N
high plasticity.
U
I
NMIN
m m 'o
Pt
Peat, muck, and other
0 vi
highly organic soils.
0
- o
in
MIN
or
0
0
z
U
E
d
a
N 9
C
MUM
�
P_
v J
Eli
u
N
I
NMIN
_ M
a
1
N
0
LH
III
f00 N P m N O O O
11wil Rn°pseld
II.
Eli
Winslow Cove Railroad Underpass
Andover, Minnesota
NTI Project No. 20.MSP10221.000
APPENDIX B
GROUNDWATER ISSUES
0
GROUNDWATER ISSUES
Winslow Cove Railroad Underpass
Andover, Minnesota
NTI Project No. 20.MSP10221.000
The following presents additional comment and soil specific issues related to measurement of
groundwater conditions at your project site.
Note that our groundwater measurements, or lack thereof, will vary depending on the time allowed
for equilibrium to occur in the borings. Extended observation time was not available during the
scope of the field exploration program and, therefore, groundwater measurements as noted on the
boring logs may or may not accurately reflect actual conditions at your site.
Seasonal and yearly fluctuations of the ground water level, if any, occur. Perched groundwater may
be present within sand and silt lenses bedded within cohesive soil formations. Groundwater typically
exists at depth within cohesive and cohesionless soils.
We anticipate that a system of sump pits and pumps would be suitable for control if perched
groundwater were to be encountered. If excavations are advanced into a static groundwater table
within an underlying granular soil layer a well point system would likely be a more suitable method of
control. NTI cautions that such seepage may be heavy and will vary based on seasonal and annual
precipitation, and ground related impacts in the vicinity of the project.
BORING LOCATION DIAGRAM
SOIL BORING LOG
Winslow Cove Railroad Underpass
Andover, Minnesota
NTI Project No. 20.MSP10221.000
APPENDIX C
R e.
0 -152ND AVE W t ��
i
Boring Location Diagram
AWinslow Cove Railroad Underpass
Andover, Minnesota
NTI Project p: 20.MSP10221.000
NNOTE: Boring locations are approximate.
Completed Soil Boring: •
Temporary Piezometer: •
N,TF
raxMwains,uc
s
5
nit[
Do"
iwa
t
\
a«a
iw0
r.we
Completed Soil Boring: •
Temporary Piezometer: •
N,TF
raxMwains,uc
InverGroveHeightBORING NUMBER SB -1
NTh 6160 Carmen Avenuu e East PAGE 1 OF 2
Inver Grove Heights, MN 55076
' n'"N010 P: 651-389-4191
V NOATHE N161,uc
www.NTigeo.com
CLIENT Bolton & Menk Inc. PROJECT NAME Winslow Cove Railroad Underpass
PROJECT NUMBER 20.MSP10221.000 PROJECT LOCATION Andover, Minnesota
DATE STARTED 5/1/20 COMPLETED 5/1/20 GROUND ELEVATION 898.5 feet HOLE SIZE 6 112 in.
DRILLING CONTRACTOR NTI GROUND WATER LEVELS:
DRILLING METHOD 3 1/4 in H.S.A S_ZAT TIME OF DRILLING 8.50 ft / Elev 890.00 ft
LOGGED BY Drew Faherty CHECKED BY Deb Schroeder 1 AT END OF DRILLING 7.50 ft / Elev 891.00 ft
CAVE IN (ft) — FROST DEPTH (ft) — Z 72hrs AFTER DRILLING 8.70 ft / Elev 889.80 ft
NOTES Elevation determined using Trimble GeoXH 6000 (NAD 1983 Minnesota GeolD 12A).
ATTERBERG
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w
a(7
¢O
MATERIAL DESCRIPTION
a
ptm
o_�
wo
O>X
¢
oz�
m0>
UZ
w
H
v'
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a-
z
p8
K
p
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�z
Oz
2OJJ0w
U
LIMITS
w
p
0.gLL27.w
T�R::`P
TOPSOIL (1.0 inch)
SS
1
94
0-2-3
(5)
SILTY SAND, (SM) brown to dark brown, fine to
medium grained, moist, trace gravel, trace organics
1.5 (Undocumented Fill) as7.o
POORLY GRADED SAND, (SP) light brown, fine to
medium grained, moist to saturated, loose to medium
dense, trace gravel
2S
83
(8)5
(Glacial Lake Deposit)
5
SS
3
83
5-5-4
(9)
V
S4
5-4489 (8)
22
2
9.0 1 889.5
SILTY SAND, (SM) brown, fine to coarse grained,
10
saturated, loose, trace gravel
(Glacial Lake Deposit)
SS
5
89
2-2-3
(5)
28
21
11.5 887.0
SANDY SILT, (ML) gray, wet, medium
(Glacial Lake Deposit)SS
6
94
3-3-5
(8)
33
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NDOV
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and
CC: Jim Dickinson, City
FROM: Erick Sutherland — Recreational
SUBJECT: ACC — Activity Fee's
DATE: June 23, 2020
I_I��Y_31J11I�y Y [IJ�I
This item is a follow up to the walking track/resident/non-resident fee discussion staff had
with council at the May 26 workshop.
DISCUSSION
The Andover Community Center Advisory Commission along with City staff were
directed to look at ways to offer residents of Andover free and/or discounted programs and
activities at the Community Center, including use of the walking/jogging track. Since the
workshop staff has worked through many different options and presented those to the
Advisory Commission at two meetings, June 9, and June 17 for discussion. Attached is the
approved recommendation from the Advisory Commission. City staff will walk the council
through the process to receive these proposed packages and memberships.
ACTION REQUIRED
The City Council is requested to discuss and provide comments on the proposed plan.
Respectfully submitted,
C
Erick Sutherland
Proposal
To: Andover City Council Members
From: Andover YMCA Community Center Advisory Commission
Date: June 23, 2020
Subject: Resident vs Non -Resident Activity Admission Fees at the Andover Community Center
Following the May 19, 2020 Andover City Council Workshop meeting, the Andover City Council
directed the Andover YMCA Community Center Advisory Commission to submit
recommendations, along with a plan and costs involved to accomplish a resident vs non-
resident fee structure for the Andover Community Center Sports Complex Walking/Jogging
Track.
After reviewing comments from the city council workshop and meeting with ACC staff, the
Andover YMCA Community Center Advisory Commission is in support of Andover residents
receiving special activity admission fees at the ACC, however not limited to the walking/jogging
track. The following options have been proposed and are supported by the Andover YMCA
Community Center Advisory Commission.
1) Andover Resident Package — Grand Opening
Andover Residents receive 15 free admission passes per household ($75.00 value) on or
around October 1, 2020. Passes expire December 31, 2021. Redeem admission passes for
field house, ice arena and sports complex activities. Must establish account online, however
come into the facility to receive their free passes. Must present ID or utility bill to qualify for
free passes and prove residency. Anyone applying for this package will also receive the
Andover Resident Free Walking/Jogging Package.
2) Walking/Jogging Track Packages
Andover Residents - Free
Non -Andover Residents: Monday — Friday 7 am — 4 pm - $2.00 a day or a $99.00 non-
resident annual pass available for purchase. All users required to sign up for the
walking/jogging track and receive a scannable barcode card. Sports complex
walking/jogging track users will enter thru main sports complex doors. The NW entrance to
sports complex doors will remain locked, Monday — Friday until 4 pm.
3) Field House and Ice Arena Admission Packages
Resident and non-resident admission passes — users create a household account and
purchase passes on-line.
Andover residents will receive a discount, non residents will pay a higher rate. For example
a 10 pack admisssion pass package will cost an Andover resident $40.00 and a Non-
resident would pay $50.00. User will be assigned a barcode card tied to their account and
scan card to redeem their admission pass upon arrival.
Sample - online purchase screen
CYeete Account I IaDfn
4) Andover Resident Free Activity Days / Community Free Activity Days
Periodically throughout the year, days will be selected where Andover residents who show
their ID receive free admission to an activity of their choice. Andover Resident/Community
Free days would be advertised on monthly activity calendars, city newsletter, social media,
reader boards, etc. The number of monthly, yearly free activities TBD.
5) Preferred Meeting Room Rental Rates for Andover Residents & Andover Businesses
Andover residents and businesses to receive preferred meeting room rental rates. For
example, Andover resident/business rates would be $25.00 (1/2 room), $50.00 (full room)
per hour and non-residents $35.00 (1/2 room) and $60.00 (full room).
Many factors, such as staff time, costs, ROI, and safety were taken into consideration when
coming up these options. With COVID-19 and operational efficiency, offering individuals
touchless options rather than presenting cash at check-in will aid in the safety of our staff and
patrons.
The cost of implementing these options will include the MaxGalaxy Membership Software
Module $1,250.00 per year. Equipment, bar code readers and cards estimated at $2,000.00.
Regardless of the options chosen, a controlled access to the elevator will be added for security
purposes. Estimated cost is $2,500.00 plus software upgrade.
In closing, the Andover YMCA Community Center Advisory Commission supports adding
additional benefits for Andover Residents to compliment those already established which
include; free after school student gym for middle and high school students, free YMCA youth
center programs and free meeting room rental rates for local non-profit organizations.
The advisory commission supports and values ACC staff and acknowledges that once options
are implemented, revisions may need to be made based on feedback and usage. We
appreciate the city council's consideration and support of the advisory commission's
recommendations.
— ---
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4) Andover Resident Free Activity Days / Community Free Activity Days
Periodically throughout the year, days will be selected where Andover residents who show
their ID receive free admission to an activity of their choice. Andover Resident/Community
Free days would be advertised on monthly activity calendars, city newsletter, social media,
reader boards, etc. The number of monthly, yearly free activities TBD.
5) Preferred Meeting Room Rental Rates for Andover Residents & Andover Businesses
Andover residents and businesses to receive preferred meeting room rental rates. For
example, Andover resident/business rates would be $25.00 (1/2 room), $50.00 (full room)
per hour and non-residents $35.00 (1/2 room) and $60.00 (full room).
Many factors, such as staff time, costs, ROI, and safety were taken into consideration when
coming up these options. With COVID-19 and operational efficiency, offering individuals
touchless options rather than presenting cash at check-in will aid in the safety of our staff and
patrons.
The cost of implementing these options will include the MaxGalaxy Membership Software
Module $1,250.00 per year. Equipment, bar code readers and cards estimated at $2,000.00.
Regardless of the options chosen, a controlled access to the elevator will be added for security
purposes. Estimated cost is $2,500.00 plus software upgrade.
In closing, the Andover YMCA Community Center Advisory Commission supports adding
additional benefits for Andover Residents to compliment those already established which
include; free after school student gym for middle and high school students, free YMCA youth
center programs and free meeting room rental rates for local non-profit organizations.
The advisory commission supports and values ACC staff and acknowledges that once options
are implemented, revisions may need to be made based on feedback and usage. We
appreciate the city council's consideration and support of the advisory commission's
recommendations.
•C I T Y 0 y ow....:!
LNDOVE&
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Admini
FROM: Joe Janish, Community
SUBJECT: Discuss Uses in Neighborhood Business Zoning District - Planning
DATE: June 23, 2020
ACTION REQUESTED
Consider discussion related to "uses" in Neighborhood Business Zoning District.
DISCUSSION
Staff was approached by a local business owner evaluating a purchase of a property zoned
Neighborhood Business. The specific property is 15825 7th Avenue NW. This business owner
operates a business that by Code Definition would be classified as "Manufacturing":
MANUFACTURING: Such uses include, but are not limited to, the
following: lumberyard, machine shops, products
riser chats+ mofa3 sloni�c. lastics, electronics,
ontractors' shops and storage yar ood and
beverages, sp ays, printing, publishing,
fabricated metal parts, appliances, clothing and
textiles. (Amended Ord. 436, 4-15-2014)
Neighborhood Business areas are meant for:
J. NB Neighborhood Business District: This district is used for retail sales
and services in such scale as to serve the surrounding neighborhood
needs. Locations for Neighborhood Business districts are typically small
plots in close proximity to or surrounded by residential areas_ NB zoning
districts do not require frontage on an arterial roadway and can be served
by local and collector streets- However, this district shall not be served
exclusively by local streets_ This district's location shall provide sufficient
space for buffering from less intense uses_ (Amended Ord_ 314 10-4-
2005)
The local business owner is intersted in storing their equipment indoors and outdoors which
inlcudes larger commercial vehicles, trailers, boom truck, pick up trucks, skidsteers, snowplow
equipment, along with smaller equipment being stored indoors. The current thougth is to install
fencing to provide for security.
The Draft Comprehensive Plan includes the following related to Neighborhood Commercial
areas:
Nelghborhood Commercial (NC) land use district is designated for businesses that provide
services and retail goods to meet local neighborhood needs. The trade area and size of
these businesses are smaller than those found in General Commercial areas. Site design
and architecture is carefully reviewed to create a cohesive center that complements adjacent
land uses. Linear design with storefronts and blank walls is prohibited. Special care is taken
to provide appropriate transitions to residential neighborhoods with landscaping, berms,
physical separation and preservation of natural features. This district requires location along
a collector or arterial street and convenient pedestrian access. Neighborhood commercial
locations are separated from more intense commercial land uses to avoid pressure to
expand intensity beyond a neighborhood scale.
Area Requirements
1-5 acres
City Utilities
Required within MUSA
Corresponding Zoning Districts
NB Neighborhood Business
Type of Development
Retail trade and services serving immediate area
Location Criteria
Must abut intersection of collector or arterial streets
Development Criteria
Design to complement surrounding land uses.
Limit to development nodes. Strip development
prohibited. Special care for transitions to
residential. Convenient pedestrian access.
REZONING
Staff also looked at the possibility of rezoning the property to General Business which would
allow for manufacturing, however our Comprehensive Plan indicates that city water and sewer
need to be available. Light Industrial is required to be within the MUSA with the exception of
Hughes Industiral Park. As written it appears as though the Comprehensive Plan and Draft
Comprehensive Plan would not accomadate for a rezone without changes.
CONDITIONAL USE PERMIT
If the City Council desired to allow for this use it may be appropriate to allow for Manufacturing
within the Neighborhood Business District with a Conditional Use Permit (CUP). A
"Conditional Use" is defined:
USE, CONDITIONAL: Either a public or private use as listed which, because of its unique
characteristics, cannot be properly classified as a permitted use in a
particular district. After consideration, in each case, of the impact
of such use upon neighboring land, and of the public need for the
particular use at the particular location, such "conditional use" may
or may not be granted by the governing body.
2
The City Council would want to have a conversation related to if "Manufacturing" as defined
above is appropriate in the Neighborhood Business District. If a determination that the use
would be appropriate as either permitted, or as a CUP that would provide direction to staff that a
code amendment may be successful.
Attachments:
City Code "Use Chart"
Zoning Map
Chapter 12
COMMERCIAL/MUSTRIAL.
PERMITTED, PERMITTED ACCESSORY, CONDITIONAL, MTERLM AND
P-Pemutteduse GR -General Recreation
PA- PemvttedAccessc Use LB-Limitcd Business
C- Conditional Useismrarmarrs NB-NeighbodtoodBusmess
X- Prohibited Use SC- Shopping Center
PUD- Planed UnitDevelo ment GB-GeneralBusmess
I -Interim Use I- industrial
If Use Not Specifically Listed or Provided for Elsewhere in the City Code, It Is Prohibited
Permitted, Permitted Accessory, Conditional, Interim and Prohibited Uses
Zoning Districts
GR
LB
NB
SC
GB
I
Auto Related Uses
Automobile service stations in compliance with City Code 12-8-4
X
X
C 6
C °
C
C
Car wash (automated)
X
X
X
C
X
X
Car wash self service
X
X
X
X
P
P
Car wash, accessory to automobile service station
X
X
X
P
P
P
School bus terminal
X
X
X
X
X
P
Transportation terminals or motor freight terminals
X
X
X
X
X
X
Vehicle sales new in Compliance with City Code 3-8
X
X
X
X
C
C
Vehicle sales (used) in Compliance with City Code 3-8
X
X
X
X
C
C
Liquor
Liquor licenses in compliance with City Code 3-1
C
X
X
C
C
C
Liquor License, On -Sale Wine in compliance with City Code 3-1
X
X
C
C
C
C
Liquor stores, off -sale in compliance with City Code 3-1
X
X
X
C
C
X
Retail Trade and Services
Adult use business as defined in Title 3, Chapter 7 of the City Code
X
X
X
X
C
C
Barbershop s and beauty salons
X1
P I
P
P
P
X
Campgrounds, gun clubs and ranges, archery ranges, racetracks
C
X
X
X
X
X
Christmas tree sales
X
I
I
I
I
I
Commercial recreation, indoors
P
P
P
P
P
P
Commercial recreation outdoors
C
C
C
C
C
C
Commercial riding stables
C
X
X
X
X
X
Crematorium in compliance with definition under City Code 12-2
X
X
X
X
C
C
Daycare centers (Commercial)
X
P
P
P
P
P
Daycare centers(drop in
X
PA
PA
PA
PA
PA
Drive in businesses or businesses with a drive through window
X I
C I
C
C
C
C
Dry Cleaning Processing (Amended Ord. 323, 2-7-2006) in compliance with
definition under City Code 12-2
X
X
X
X
C
C
Financial institutions
X
P
P
P
P
P
Hotels and motels
X
X
C
C
C
C
Lumberyard
X
X
X
X
X
C
Medical and dental clinics
X
P
P
P
P
P
Medical clinic - continuous operation
X
C
C
C
C
C
Mortuaries and funeral homes without crematorium
X
P
P
P
P
P
Pawnbrokers- as defined in Title 3, Chapter 4 of the City Code
X I
X I
X
C
C
C
Precious metal dealers -as defined in City Code 3-4
X
X
X
C
C
C
Professional studios
X
P
P
P
P
P
Recreational vehicle, boat, and marine equipment sales
X
X
X
P
P
P
Rental businesses (Equipment)
X
X
I
I
P
P
Repair services as defined in City Code 12-2
X
P
P
P
P
P
Resorts
C
X
X
X
X
X
Restaurants/cafes
P
C
P
P
P
P
Restaurant with live entertainment
X
X
X
C
C
X
Retail trade and services
X
C
P
P
P
C
Secondhand goods dealers as defined in Title 3, Cha ter 4 of this code
X
X
X
C
C
C
Theaters Indoors
X
X
X
P
P
P
Theaters (Outdoors)
C
X
X
X
X
X
Veterinaryclinics no outside ens or animal storage)
X
C
C
C
P
P
Other
Solar Ener Systems round mounted X X X
X
X X
Solar Energy Systems roof mounted PA I PA I PA
PA
PA PA
C
OMOMO
8
rI
1
NDOVE:
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 . WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrato rtorZW FROM: Joe Janish, Community Development Dr
SUBJECT: Discuss Fencing in Industrial Zoning District - Planning
DATE: June 23, 2020
ACTION REQUESTED
Consider discussion related to fence height in Industrial Zoned Districts.
9
DISCUSSION
Staff was approached by a business owner working through their Commercial Site Plan (CSP)
about utilizing a taller fence (six feet) in the front yard of Industrial Zoned Property. This item
was raised at the Andover Economic Development Association meeting on June 16, 2020 and
the EDA requested the item be placed on this City Council Worksession.
Erick Hicks, owner of Upper Midwest Athletic Construction is working on screening his
property and questioned if a six foot high fence could be placed in the front yard setback in order
to better screen the parking. Staff was working with him related to vegetative screening and he
commented if he could utilize a six foot fence with slatting and plantings better screening would
be provided overall.
Staff reviewed surrounding communities related to their fencing of industrial property, which is
included below for your review.
Survey of Adjacent Communities Industrial Fencing Requirements
Qty
Summary of Requirements
Anoka
In business & industrial zones, fences may go up to 6 ft in height regardless of location. An
administrative fence permit is required.
Blaine
In business & industrial zones, fences may go up to 7 ft in height regardless of location. An
administrative fence permit is required.
Coon Rapids
In commercial/industrial/office districts front yard fencing is limited to 4 ft in height,
except in an approved site plan.
Fridley
Regardless of district, fences in the front yard may not exceed 4 ft in height unless a
variance is approved.
Ham Lake
In commercial/industrial districts front yard fencing may be between Eft and 12ft in
height. A building permit is required.
Ramsey
4 ft maximum in front yard no matter district. Variance required to go above 4 ft.
If City Council would like to go with a six foot fence and slatting for Industrial property staff
would also suggest consideration of a front yard setback and requirement of vegetative plantings
to help "break up" the fencing. These plantings might include trees, and shrubs.
Staff will be present to help facilitate the discussion and will be looking for direction on if the
City Council is open to an ordinance amendment for Industrial Zoned properties to allow for six
foot fencing in the front yard setback.
Attachments:
City Code related to Fencing
Zoning Map
CHAPTER 7
FENCES AND WALLS
SECTION:
12-7-1:
Permitted Use
12-7-2:
Locations
12-7-3:
Fence Height
12-7-4:
Performance Standards
12-7-5:
Barbed Wire and Electric Fences
12-7-6:
Exemptions From Provisions
12-7-1: PERMITTED USE:
Fences, walls, hedges and similar barriers (herein referred to as fences) shall be
permitted in all yards subject to the provisions of this chapter. A permit is
required for the construction of all fences or walls that are located on, in, or near
any property line, drainage and utility easement, or wetland in the City of
Andover. A permit application shall be submitted for review by the Engineering
Department and an application fee shall be paid as outlined in Chapter 1-7-3 of
this code prior to the issuance of any permit. (Amend. 12/6/05, Ord. 317)
12-7-2: LOCATION:
A. Fences shall be located entirely on the private property of the individual
constructing the fence. Fences may be placed up to the property line. It is
the responsibility of the property owner to determine the location of property
lines. Fences may be located in any private yard or along a side or rear
property line, except as follows:
1. No fence shall be placed in the public right-of-way.
2. Fences shall not be placed in underground utility easements. Fences
may be placed in other utility easements if they do not interfere with
existing utilities. The existence and location of private utility easements
and equipment must be determined by contacting Gopher State One
Call. (Amended 4/19/11, Ord. 405)
3. Fences shall not be constructed or placed in drainage areas, ponds, or
wetlands. Fences shall not be placed in easements that provide vehicle
access for the maintenance of drainage, ponding, or wetland areas.
(Amended 4/19/11, Ord. 405)
4. For fence placements on 2.5 acres and larger lots, the City may permit
non-restrictive fencing in drainage, wetland or ponding areas as long as
they do no restrict the flow of water. Access to ponds, wetlands and
other such areas may be required by the City for maintenance purposes.
(Amended 4/19/11, Ord. 405)
5. Fences in any area shall not be enclosed, hinder or restrict access to
utility boxes, fire hydrants or other above ground utilities. (Amended
4/19/11, Ord. 405)
6. Fences on corner lots shall not encroach upon the Clear View Triangle
as defined in Section 12-2-2 of this code.
B. Any fence placed in violation of this section shall be the liability of the
property owner who constructed it. The City, or any other agency having
authority to work in a right-of-way or easement area, shall not be liable for
repair or replacement of such fences in the event they are moved,
damaged, or destroyed by virtue of the lawful use of that area. Any damage
caused by the illegal placement of a fence shall be the responsibility of the
property owner who constructed it.
12-7-3: FENCE HEIGHT:
A. In the rear and side yards up to the front fagade of the principal structure,
fences up to a height of six (6) feet are allowed. (Amended Ord. 386, 8/5/09)
B. Fences located closer to the front property line than the principal structure,
shall not exceed four (4) feet in height. In the RR Single -Family Rural
Reserve, R-1 Single -Family Rural Residential and R-2 Single -Family Estate
zoning districts, 'ornamental fences", as defined in Section 12-2-2 of this
title, of up to six (6) feet in height are permitted in all yards, provided the
fence does not encroach upon the Clear View Triangle as defined in Section
12-2-2 of this code. (Amended Ord. 386, 8/5/09; Amended Ord. 468, 6-6-
17)
12-7-4: PERFORMANCE STANDARDS:
A. Construction and Materials: Every fence shall be constructed in a
workmanlike manner. For all fences constructed after the adoption of this
title, all posts, supports, and framework shall be placed on the inside of the
fence, with the finished side facing the abutting property or street. Fences
in all districts shall be constructed of materials widely accepted in the
fencing industry. No plywood boards, canvas, plastic sheeting or metal
sheeting shall be used for any fence construction. No fence may have
boards, planks, or panels larger than twelve (12) inches in width.
Chain-link fences shall be constructed in such a manner that the barbed
end is at the bottom of the fence.
Silt fences shall only be allowed on construction sites or where deemed
necessary to prevent soil erosion.
Snow fences shall only be allowed between November 1st and April 15th
B. Maintenance: All fences shall be maintained in good condition and vertical
position. Any missing, broken, incomplete, or deteriorated sections of
fencing material or structural elements shall be replaced with the same
quality of material and workmanship.
All exterior wood surfaces, other than decay resistant woods, shall be
protected from the elements and decay by a protective covering or
treatment. If twenty-five percent (25%) of the surface is peeling, cracked,
chipped, blistered, or weathered beyond effectiveness, the exterior surface
shall be refinished. The entire surface shall be uniformly treated and
maintained with the same quality of workmanship. (Amend. 12/6/05, Ord.
317)
Any fence not in conformance with this subsection shall be declared a
nuisance and repaired so as to be in conformance or removed by the
property owner.
12-7-5: BARBED WIRE AND ELECTRIC FENCES:
A. A security arm for barbed wire to a maximum of eight (8) feet may be
permitted by Conditional Use Permit in industrial or business districts.
B. Barbed wire and electrical fences shall not be permitted on residential lots
of less than two and one half (2.5) acres.
12-7-6: EXEMPTIONS FROM PROVISIONS:
Fences that are for the sole purpose of containing farm animals are not subject to
the provision of this title. (Ord. 8PPPPPP, 8-20-2002; amd. 2003 Code; amd. Ord.
314, 10-4-2005)
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NDOVERS
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO:
CC:
FROM:
SUBJECT:
DATE:
Mayor and City Council
Jim Dickinson, City Administr
Joe Janish, Community Develo en
Peter Hellegers, City Planner
Comprehensive Plan Update — Planning
June 23, 2020
r
BACKGROUND
The City of Andover submitted the 2040 Comprehensive Plan Update to the Metropolitan Council for review
on June 24, 2019. The City was notified that the plan was incomplete and was provided with a list of items
that needed to be addressed. One item included density issues, which the City Council discussed at a series
of work session meetings (October 22, 2019; November 6, 2020; November 12, 2019; and November 19,
2020). All the amendments that staff completed are documented in the attached table. A full redline copy of
the changes are available on the City Website at: https://www.andovermn.gov/179/Plans-Reports-Resources
title 2018 Redlined Comprehensive Plan Draft.
Staff has provided the matrix that was used to address concerns that the Metropolitan Council raised with the
first review.
ACTION REQUIRED
Staff is looking for City Council direction related to the proposed changes to address the concerns raised as
part of the first review.
NEXT STEPS
The next steps would be to hold an open house for public comment on the amendments (July 13th) as
directed by the City Council due to the changes in density, and then review by the Planning and Zoning
Commission with City Council review and action in August. City staff would then submit the revised
Comprehensive Plan Update to the Metropolitan Council after City Council action.
Respectfully Submitted,
Peter Hellegers,
City Planner
Attachment
2040 Comprehensive Plan Update Revisions (table)
2040 Comp Plan Update Revision Tracking
Wastewater
Required Changes
Department
Changes Made
Provide an electronic map or maps (GIS shape files or
Engineering
Included as part of the Sewer Plan.
equivalent) showing the existing sanitary sewer system
including lift stations, existing connections points to the
metropolitan disposal system, and intercommunity
connections.
Provide an electronic map or maps (GIS shape files or
Engineering
Similar comment under "Community Wastewater Treatment
equivalent) showing the location of sub -surface sewage
and Subsurface Sewage Systems". Figure 4.5 added to Chapter
treatment systems and the location of nonconforming
4 "Comprehensive Wastewater Plan."
systems or systems with problems.
Provide copies of intercommunity service agreements with
Engineering
See Figure 4.1 in Chapter 4 "Comprehensive Wastewater Plan"
adjoining communities, or language that confirms the
for map of connections. Figure 4.10 is Joint Powers Agreement
Council's understanding that communities reimburse each
between Andover and Coon Rapids for intercommunity
other for municipal wastewater charges related to
connections.
receiving flow from the adjacent community. Include a
map of areas covered by the agreement(s).
Describe the sources, extent, and significance of existing
Engineering
Refer to Chapter 4, Section E.
inflow and infiltration in both the municipal and private
sewer systems.
Include a breakdown of residential housing stock age
Planning
Statement added to Section E of Chapter 4. The City has no
within the community into pre- and post -1970 era, and
sanitary sewer lines older than 1976.453 homes 1970 or older
what percentage of pre -1970 era private services have
connected to City's sewer system.
been evaluated for 1/1 susceptibility and repair.
Include the measured or estimated amount of clearwater [Engineering Refer to Chapter 4, Section E.
flow generated from the public municipal and private
sewer systems.
Transportation
Required Changes
Department
Changes Made
The Plan needs to identify nodes that may be important
Planning
Added Freight Notes section to Page 62 of transportation plan.
sources of freight generation, such as industrial parks and
with approved Bunker Hills boundaries. Verified approved
large shopping areas.
Bunker boundaries, map was adjusted.
The Plan needs to map the road network showing the
Planning
Updated Figure 3-12 now maps HCAADT. 2/24/20. Complete.
volume of multi -axle trucks (also known as heavy
commercial average annual daily traffic or HCAADT) for
roadways with the functional classification of A -Minor
Arterial.
The Plan refers to the former Metropolitan Transit Taxing
Planning
Updated transportation section with correct reference where
District. The correct reference is the Metropolitan Transit
applicable.
Capital Levy District.
Parks
Required Changes
Department
Changes Made
The Plan needs to reflect the Council -approved master
Planning
This called for bringing open space/public boundaries consistent
plan boundary of Bunker Hills Regional Park by guiding the
with approved Bunker Hills boundaries. Verified approved
entire property with a land use of Open Space, which is
Bunker boundaries, map was adjusted.
the City's equivalent of Parks. Figure 2.4 -Future Land Use
guides portions of the existing regional park, on the
western end, with a guiding land use of Public.
Land Use
Required Changes
Department
Changes Made
While the Plan includes a 2016 Generalized Land Use Map
Planning
2016 Generalized Land Use Breakdown created from Local
as Figure 2.2, the Plan needs to also incorporate a table
Planning Handbook and added to Land Use Page 2-3.
that provides a breakdown of existing land use. This
information is available on the City's Community Page on
the Local Planning Handbook.
The Plan must reconcile inconsistencies between density
Planning
Those density ranges noted on Figure 2.4 were already changed
ranges presented in the Plan. For example, Figure 2.4
when we introduced the additional density levels. Added text
identifies in the legend a minimum density of 1.75 units
to Chapter 2 for new density ranges and amended density levels
per acre for Urban Residential Low, while the table on the
where applicable. Also updated tables within Chapter 2 based
following page includes a density of 1.5 units per acre.
on revised population, households, and employment numbers.
Please keep in mind that changes in residential density
ranges for any guiding land use established in the City's
current 2030 Plan will be considered the in the Council's
evaluation of conformance with minimum density
requirements for the City's community designation of
Emerging Suburban Edge (3 units per acre).
The Plan needs to be consistent about areas for future
Planning
Added text to Chapter 2, noting further study was required.
urbanization, or clearly demonstrate that the map
Also added to Section C in Wastewater chapter.
represents an idea that requires further study and
discussion.
Staging plans must identify mutually exclusive timeframes
Planning
Figure 4.4 in Wastewater Chapter updated
(e.g., 2020-2025, 2026-2030) during which the City
anticipates development to occur. The Plan includes
overlapping periods (e.g., 2020-2025, 2025-2030).
Housing
Required Changes
Department
Changes Made
The Plan must include a narrative identifying and
Planning
Language was added noting that the City of Andover adjusted
describing existing housing needs. At a minimum, this
densities to create the ability for affordable housing and the
narrative must address the data in the City's Existing
City of Andover will consider assistance on a project merit basis.
Housing Assessment, including the lack of many income -
restricted affordable housing units, the almost 1,500 City
residents experiencing a housing cost burden, or the small
number of units affordable at 30% of the Area Median
Income (AMI) or below.
The Plan needs to correct the statement on page 2-12 the
Planning
City staff corrected the statement to reflect that the affordable
City's allocation of affordable housing need is "...through
need covers 2021-2030. Complete. The affordable need was
2040." The City's allocation of 483 units is based on the
also adjusted by Met Council to go along with the adjusted
City's forecasted growth from 2021-2030.
population forecasts. The revised number was 362 units.
The Plan must identify land supply for development that
Planning
City staff worked with Met Council as part of this review and
can potentially accommodate the allocation of affordable
adjusted densities and population forecasts to meet this
housing need. The available land supply must be staged
requirement.
from 2021-2030 and be guided at a minimum density of 8
units per acre. The Plan does not currently include a
guiding land use with a minimum density high enough to
meet this requirement. Please refer to the following
resource for additional explanation, which includes an
alternative approach that the City may use:
https://metrocouncii.org/Handbook/Files/Resources/Fact-
Sheet/HO USI NG/G uid i na-La nd-to-Meet-Allo rda b le-
Housing-Need.aspx
As also described in the Land Use review above, the Plan
Planning
City staff worked with Met Council as part of this review and
must map and identify acreage available for development
adjusted densities and population forecasts to meet this
during the 2021-2030 timeframe, so that the Council can
requirement.
determine the availability of land to meet this planning
requirement.
The Plan needs to describe available housing tools and
Planning
City staff created a matrix that is included in the
describe the circumstances and/or sequence of use the
implementation chapter.
City would consider using them. Simply listing housing
programs would not be sufficient. This should be done for
existing housing needs as well as projected affordable
housing needs at each level of affordability.
The Plan needs to address all widely recognized housing
Planning
City staff created a matrix that is included in the
tools, which are identified in the Housing Tools Fact Sheet
implementation chapter.
on the Local Planning Handbook.
The Plan needs to indicate if the City is likely or unlikely to
Planning
City staff created a matrix that is included in the
use each tool. If likely, the Plan needs to state what
implementation chapter.
housing needs it would consider addressing with each
tool. If the City is unsure if it would consider using a
specific tool, the Plan may state a timeframe in which the
tool will be studied so that its potential use can be
determined.
Staff recommend a table or matrix to organize the list of
Planning
City staff created a matrix that is included in the
available tools and the City's consideration of them to
implementation chapter.
address existing and future housing needs.
Forecasts
Required Changes
Department
Changes Made
Council staff find that the proposed Plan does not identify
Planning
Population forecast has been modified. City staff worked with
enough land at densities high enough to accommodate the
several Met Council staff members in adjustments to
forecasted growth of 4,850 households through 2040. The
population along with adjustments to densities, and utilizing
Plan needs to be modified to identify additional land for
net density vs. gross within the MUSA.
urbanization, increase minimum residential densities in
one or more guiding land uses, and/or propose a
reduction to its forecast accordingly
The Plan includes an allocation of current City forecasts by
Engineering
Met Council staff and City staff worked together to make
Transportation Analysis Zone (TAZ) for the 2040 forecast.
adjustments to TAZ areas based on new densities and new
The Plan needs to also include allocations for 2020 and
population forecast.
2030. Following revisions to this table, including potential
forecast adjustments, the City needs to submit a machine-
readable version of its Plan or an accompanying dataset in
electronic format.
The Plan must incorporate some measure of land use
Planning
The additional job numbers where agreed upon after
intensity in its narrative regarding employment-related
consultation with Met Council staff with an increase of 800
land uses. Acceptable measures include Floor Area Ratio
jobs, which follows Met Council System Statement.
(FAR) or building footprint.
Community Wastewater Treatment and Subsurface Sewage Systems
Required Changes
Department
Changes Made
The Plan needs to confirm that there are no public or
Engineering
Statement in Section D, Chapter 4, Comprehensive Wastewater
privately -owned Community Wastewater Treatment
Plan. There are no community wastewater facilities in the City.
Facilities in operation in the City (other than the already
identified 3500 individual SSTS facilities) or incorporate a
short discussion of any existing operating facilities and
include their location on the requested SSTS location map.
Implementation
Required Changes Department
Changes Made
The Plan identifies a need to develop a new zoning Planning
The Plan needs to incorporate a map depicting the parcels
Engineering
Figure 4. included and referenced in Section D, Chapter 4,
currently served by SSTS within the City, including
amendment that occur in the past.
Comprehensive Wastewater Plan. Statement added in this
highlighting any areas known to have nonconforming
anticipated timeframe for when this work would occur.
chapter City is not aware of any non-compliant SSTS's (Jason).
systems or systems with known problems. If the City or
Complete.
their planning consultant needs any assistance or guidance
in preparing the map, please contact Steve Hack, MCES
GIS System Administrator at 651-602-1469 or
Steven. H a ck C@ m etc. state. m n. us.
Implementation
Required Changes Department
Changes Made
The Plan identifies a need to develop a new zoning Planning
Language has been removed. This has already been completed
ordinance to implement flexible development in the Rural
and was completed as part of the comprehensive plan
Residential Reserve (p. 2-3). In the Implementation
amendment that occur in the past.
Chapter on page 6-2, the Plan should identify an
2018 Amended Local Watershed Management Plan
anticipated timeframe for when this work would occur.
Surface Water Management/Water Supply
Required Changes
Department
Changes Made
The Plan is complete for local surface water management.
Engineering
Acknowledged.
The Coon Creek Watershed District's approval of the City's
2018 Amended Local Watershed Management Plan
(LWMP) states that the entire LWMP is scheduled to be
updated by the City in 2023. When complete, the City will
need to submit the draft LWMP update to the two
Watersheds and Council Water Resources staff for formal
review and comment. Upon receipt of the draft LWMP
from the City, Council staff (consistent with Minnesota
Board of Soil and Water Resources and Minnesota Rule
Chapter 8410 guidance) will have 45 days to review the
plan and provide comments and recommendations to the
City and two Watersheds for consideration of
incorporation into the final LWMP during their 60 -day
review period.
The City prepared a Local Water Supply Plan (LWSP) in
Engineering
Population forecasts where adjusted, changes acknowledged,
2016 that was submitted to the Minnesota Department of
the plan was modified and has been preliminary reviewed by
Natural Resources (DNR) and Metropolitan Council. At
the DNR. Final Draft will be submitted to Met Council and DNR
that time, the Council considered the LWSP to be
for the two agencies to facilitate joint review.
complete and is consistent with WRPP policies related to
water supply. If changes are made to the LWSP resulting
from changes during the Council's Plan review process,
such as changes to forecasts, the City will need to
resubmit the updated LWSP to the DNR and Council.
Other Requirements
To expedite the Council's review of supplemental materials submitted in response to incomplete items, please provide a cover memo that
outlines where and how the incomplete items are addressed in the new material. Also, as with the original submittal, please use the online
submittal for supplemental information.
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO:
FROM:
SUBJECT:
DATE:
Mayor and Councilmembers
Jim Dickinson, City Administrator
2021 Budget Development Discussion
June 23, 2020
•
INTRODUCTION
City Administration has starting to focus on the 2021 Annual Operating Budget Development
process and is looking to update the City Council and seek direction as the preparation of the 2021
Annual Operating Budget proceeds.
City Administration will review briefly with the Council the bold italics items at the meeting.
DISCUSSION
The following are the 2021 Budget Development guidelines adopted at the April 7th City Council
meeting:
1) A commitment to a City Tax Capacity Rate to meet the needs of the organization and
positioning the City for long-term competitiveness using sustainable revenue sources and
operational efficiencies.
Note: Preliminary Anoka County Assessor estimated taxable market value figures for the
City of Andover base on numbers presented at the Board of Review meeting are reflecting
close to a 4.7% increase in total taxable market value.
2) A fiscal goal that works toward establishing the General Fund balance for working capital at
no less than 45% of planned 2021 General Fund expenditures and the preservation of
emergency fund balances (snow emergency, public safety, facility management & information
technology) through targeting revenue enhancements or expenditure limitations in the 2020
adopted General Fund budget.
Note: With property tax revenues making up close to 80% of the total General Fund
revenues cash flow designations approaching 50% are appropriate and recommended by the
City's auditor. The 2020 budget development exceeded this guideline for cash flow, also
Emergency Fund Balances (approximately 3% of planned General Fund expenditures per
finance policy) are in place to stabilize a situation, not be a complete solution. Staff will
review with the Council a final -audited 2019 General Fund Fund Balance Analysis at the
meeting.
3) A commitment to limit the 2021 debt levy to no more than 25% of the gross tax levy and a
commitment to a detailed city debt analysis to take advantage of alternative financing
consistent with the City's adopted Debt Policy.
Note: The adopted 2020 debt levy was 21.33% of the gross tax levy, the 25% guideline for
2021 provides reasonable margin to accommodate additional long-term debt.
4) A comprehensive review of the condition of capital equipment to ensure that the most cost-
effective replacement schedule is followed. Equipment will be replaced based on a cost benefit
analysis rather than a year -based replacement schedule.
Note: The City Vehicle Purchasing Committee has been meeting and is performing this
analysis and will make recommendations on equipment needs to the City Council as part of
the 2021-2025 Capital Improvement Plan (CIP) development process. This will be covered
in more detail with future CIP discussions.
5) The use of long-term financial models that identify anticipated trends in community growth
and financial resources that will help designate appropriate capital resources for future City
needs. The financial models will be used in the budget planning process to ensure that key
short-term fiscal targets are in line with long-term fiscal projections.
Note: The City continually maintains various financial models to determine the long-term
impacts of present-day expenditures and financing decisions. Fiscal assumptions are based
upon a set of financial data including growth factors, tax capacity valuations, per capita
spending, fund balance reserve, and debt ratios.
6) Continued commitment to strategic planning targeted toward meeting immediate and long-
term operational, staffing, infrastructure, and facility needs.
Note: The most recent Council Community Vision and Organizational Goals and Values
document was adopted by the City Council on December 3, 2019. Administration will assure
that direction provided in that document is integrated into department work plans and
budgets.
7) A management philosophy that actively supports the funding and implementation of Council
policies and goals, and a commitment to being responsive to changing community conditions,
concerns, and demands, and to do so in a cost-effective manner.
Note: Special attention is given to fiscal values, commercial & residential development or
redevelopment, collaboration opportunities, service delivery, livability, and image of the
community.
Staffing:
Administration is expecting new staffing requests from various Departments for the 2021
budget. Deadline for submission of those requests will be July is
There are some anticipated retirements and staff vacancies within the next few years; in response
Administration/Human Resources will continue to focus on succession planning, utilization of
internship opportunities, continued cross -training of staff, and/or possible realignment of
resources.
Personnel Related Implications:
To date the following are the other projected issues facing personnel related expenses:
1. Human Resources will review all position -based salaries and the associated benefit
package to determine if the total package is competitive with other government entities.
Pay steps for eligible employees will be included in a 2021 budget proposal. A cost of
living adjustment (COLA) for non -bargaining employees will be evaluated
The current Public Works Union contract expires December 31, 2021 and the negotiated
wage for 2021 will be included in the 2021 budget proposal numbers.
2. A midyear review of the employee health plan for the 2021 Budget will be conducted with
our broker in early July.
For the 2020 budget, Administration recommended to stay with the Health Partners
Open Access program. The existing two HSA plans with varying deductibles were
eliminated and only one HSA plan with higher deductibles ($6,900 single and $13,800
family) and stacked with an HRA (Health Reimbursement Arrangement) were offered
for 2020. The HRA was funded utilizing premium savings that were achieved from the
proposed renewal to anew higher deductible plan. Employees have $3,500 single and
$7,000 family deductibles; but with the stacked HRA, the City will reimburse the
remainder of the deductible, if needed, to the provider up to $3,900 for single and $6,800
for family.
The plan offered is accompanied with a health spending account (HSA), originally
implemented in 2006. The City does contribute annually to an employee's HSA to assist
with the high deductible out of pocket costs. That contribution is evaluated annually as
part of the marketing of the health insurance plans.
Contractual Departments:
1. The City Attorney 2020 contract reflected a 2% increase over the 2019 contract. There
have been limited discussions to date for 2021.
2. The 2020 City of Andover Law Enforcement expenditure budget is $3,245,518 which is
offset by a Police State Aid revenue budget of $135,200 and School Liaison revenue budget
of $102,331 reflecting a net tax levy impact of $3,007,987.
The 2019 Sheriff's contract provides for:
a. 80 hours per day of patrol service
b. 6 hours per day of service provided by a Community Service Officer
c. School Liaison Officers in the middle school and high school
d. 2 Patrol Investigators
e. 50% of the Crime Watch Program's coordinator position.
Per contract, the Sheriff always provides the required number of deputies for all hours
contracted by the City. If the Sheriff's Office has a deputy vacancy or a deputy is injured
etc., they still provide the City with a deputy at straight time even though they may have to
fill those hours with overtime which at times may cost the Sheriff s Department additional
but is not billable per the contract.
Staff has had initial discussions with the Anoka County Sheriff for a 2021 status quo
contract, and the Anoka County Sheriff's Office will be scheduled to be before the City
Council likely at the July or August workshop meeting.
Council Memberships and Donations/Contributions:
The following memberships/contributions are currently included in the 2020 Budget:
■ North Metro Mayors Association
$15,150
(GF)
■ Metro Cities
$ 9,542
(GF)
• Mediation Services
$ 3,366
(GF)
■ YMCA — Water Safety Program
$ 9,000
(GF)
• Alexandra House
$20,928
($15,328 GF & $5,600 CG)
• Youth First (Program Funding)
$14,000
($12,000 GF & $2,000 CG)
■ NW Anoka Co. Community Consortium - JPA
$10,000
(GF)
• Teen Center Funding (YMCA)
$24,500
($8,100 GF & $16,400 CG)
• Family of Promise
$ 3,000
(CG)
• Lee Carlson Central Center for Family Resources
$ 1,500
(GF)
■ Senior High Parties
$ 1,000
(CG)
■ Stepping Stone
$ 1,000
(CG)
• Hope for Youth
$ 1,000
(CG)
Some are funded via the General Fund (GF), and those that qualify for charitable gambling
funding are done through the Charitable Gambling (CG) Special Revenue Fund.
Council direction will be sought on the memberships/contributions for 2021.
Capital Projects Levy:
Capital Projects Levy — The 2020 Capital Projects Levy Budget specifically designates $2,036,509
of the general tax levy to capital projects and equipment needs relating to Capital Project Outlay
($275,000), Road and Bridge ($1,287,469), Pedestrian Trail Maintenance ($104,040), Park
Projects ($15,000) and Facility Maintenance Reserve ($355,000). Specific designation of the tax
levy to anticipated City needs and priorities for transportation and trail maintenance, park projects
and equipment outlays allows the City to strategically allocate its resources and raise the public's
awareness of City spending priorities. The Road and Bridge levy is evaluated annually and along
with Capital Outlay, Pedestrian Trail Maintenance, Parks Projects, and Facility Maintenance levies
increased/decreased according to the City Council budget guidelines.
• Road and Bridge
An adjustment was made to the Road & Bridge funding formula in 2014, primarily to stop
the continual decrease in the levy that has been happening over the past few years due to
decreases in the Anoka County Assessor taxable market value figures for the City of
Andover. Based on Council discussion, consensus was to stop the decline in road funding
and evaluate annually through the adopted City Council Budget Development Guidelines.
It should be noted that in 2014, Local Government Aid (LGA) in the amount of $74,655
was used to help fund the Road & Bridge Fund. That State of Minnesota funding has largely
gone away, down to $0.00 in 2017, 2018 and 2019. Future increases in LGA or even the
presence of LGA for the City of Andover based on the current State formula are remote.
The 2019 City of Andover Road & Bridge levy was $1,254,788, a 7.34% increase over
2018. The 2020 budget contained a 2.60% increase ($32,681) to $1,287,469.
Administration will likely be proposing an increase again for 2021.
• Pedestrian Trail Maintenance
The 2019 City of Andover Pedestrian Trail Maintenance levy was $102,000, a 2.00%
increase over 2018. The 2020 budget included a 2% increase ($2,040) to $104,040.
Administration will likely be proposing an increase again for 2021.
• Park Improvements
This levy is an annual appropriation to be used to underwrite park improvement projects
as recommended by the Park and Recreation Commission and approved by the City
Council. This funding is intended to be a supplemental source of capital funding for park
projects that is separately identified in the City's Five -Year Capital Improvement Plan.
The 2015 levy was $61,500, but only $15,000 was leviedfor 2016. $46,500 of the previous
levy was re -assigned to the General Fund to focus on Park's maintenance/replacement
items. In addition to the re -assigned funds an additional $43,500 of General Fund levy
was assigned to Parks Repair/Replacement items for a total levy of $90,000 in 2016, and
that continued for 2017. The 2018 General Fund levy assigned to Parks
Repair/Replacement items levy was increased to $100,000 and continued at that level for
2019 and 2020, the Parks Project levy continues to remain at $15,000.
AdministrationlFinance will evaluate these levy items throughout the CIP process to
determine if there will be any adjustment to these levies for the 2021 budget.
• Equipment/Projects
Under the Capital Projects Levy, a levy is proposed to be designated to Capital
Equipment/Project expenditures identified through the CIP process. Through this
designation, the City, over time, will build a fund reserve to avoid cash flow "spikes" and
address a wide range of capital improvement needs such as facility maintenance projects
under a more controlled spending environment.
The 2020 levy was $275,000 and Administration will be recommending a slight decrease
to offset the increased levy for the 2020A G.O. Equipment Certificates sold on March
19, 2020.
• Capital Equipment/Projects
This was a reassigned levy in 2017 to provide for the 2017 equipment purchases.
AdministrationlFinance proposed a straight $500,000 Capital Equipment Purchases
Levy for the 2017 equipment purchases rather than through debt service levy and an
equipment bond. This process continued through 2018 but increased the levy by $25,000
to $525,000. In 2019, this levy is turned back to debt service levy for the City Campus
Master Plan implementation.
Administration will not be recommending a Capital Eguipment/Proiect levy for 2021:
equipment purchases for 2020 were funded through the 2020A G.O. Equipment
Certificates.
• Facility Maintenance
This was anew $50,000 levy proposed for 2018. A facility condition assessment study
identified many maintenance repairs for City facilities such as roof repairs, HVAC,
electrical panels, fire alarm systems, windows, and air quality related items. This levy
was increased to $355,000 for the 2019 budget to help address significant deferred
maintenance items that have been identified for buildings (Public Works & Community
Center) being evaluated as potential expansion projects within the City Campus Master
Plan. The $355,000 levy continued into 2020 to help offset the cost of the Community
Center's refrigeration conversion, replacement ofpublic work's parking lot and fencing
around the yard.
Going forward, this levy could stay as a straight Capital Improvement Levy or could be
converted to a Debt Service Levy based on market conditions at the time of the project.
AdministrationlFinance will be evaluating this levy throughout the CIPprocess, but does
not anticipate there will be any adjustment recommended for 2021.
Debt Service Levy:
Annually the Finance Department conducts a detailed debt service analysis to monitor outstanding
debt and to look for early debt retirement or refinancing opportunities that will yield interest
expense savings to the City. (Staffalong with Ehlers & Associates will complete reviews to see if
any refinancing opportunities are available at this time; we will then continue to monitor refunding
opportunities, as markets can move quickly, and calculate potential savings for each issue that
may meet parameters which may generate savings)
The current 2020 Debt Service levy is as follows
• 2010A
G.O. Open Space Referendum
$
184,199
(The last year is 202 1)
• 2012C
Taxable G.O. Abatement Bonds
$
976,780
(The last year is 203 1)
• 2016A
G.O. Equipment Certificates
$
143,373
(The last year is 2020)
• 2018A
Capital Improvement Plan Bonds
$
433,603
(The last year is 2043)
• 2019A
GO Abatement Bonds
$1,001,090
(The last year is 2039)
• 2020A
GO Equipment Certificates
$
350,000
(The last year is 2023)
Total $3,089,045
Staff will review with the Council at the meeting.
ACTION REQUESTED
Council is requested to receive a presentation and provide direction to staff.
submitted,