HomeMy WebLinkAboutEDA - June 16, 20201685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
ECONOMIC DEVELOPMENT AUTHORITY
MEETING
June 16, 2020
6:00 p.m.
Conference Rooms A & B
1. Call to Order -6:00 p.m.
2. Approval of Minutes (June 2, 2020 Regular)
3. Discussion of Possible Residential Improvement Loans/Grants
4. Consider COVID-19 Programs
5. Tax Increment Finance (TIF) Discussion (Verbal)
6. Commercial/Redevelopment Updates
7. Other Business
8. Adjournment
Some or all members of the Andover EDA may participate in the June 16, 2020 EDA meeting by
telephone or video conference rather than by being personally present at the EDA meeting place at the
Andover City Hall, 1685 Crosstown Boulevard NW, Andover, MN 55304. Members of the public can
physically attend, although there is very limited seating in the City Council Chambers as appropriate
social distancing will be done by the Council and visitors.
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Economic Development Authori
CC: Jim Dickinson, City Administrator
FROM: Michelle Hartner, Deputy City Clerk
SUBJECT: Approval of Minutes
DATE: June 16, 2020
INTRODUCTION
The following minutes were provided by Staff reviewed by Administration and submitted
for EDA approval:
June 2, 2020 Regular
DISCUSSION
The minutes are attached for your review.
ACTION REQUIRED
The EDA is requested to approve the above minutes.
Respectfully submitted,
Michelle Hartner
Deputy City Clerk
Attach: Minutes
2
0
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7
ANDOVER ECONOMIC DEVELOPMENT AUTHORITYMEETING—
JUNE 2, 2020 -MINUTES
9
10 The Meeting of the Andover
11 Julie Trude June 2, 2020, 6:1
12 Andover, Minnesota.
13
14 Present:
15
16
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18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
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42
43
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48
Absent:
Also present:
Economic Development Authority was called to order by President
11 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW,
Commissioners Jamie Barthel, Ted Butler, Kari Kafer and Greg
Mueller
Commissioners Sheri Bukkila and Valerie Holthus
EDA Executive Director, Jim Dickinson
Community Development Director, Joe Janish
APPROVAL OFMINUTES
May 19, 2020, Regular Meeting`'' Correct as written.
Motion by Barthel, Seconded by Kafer, to approve the minutes as written. Motion carried
unanimously.
REVIEW OF EDA BY-LAWS
Mr. Janish explained the EDA By -Laws are general in nature and provide the inner workings of
the EDA, but they do not have a lot of detail. He indicated the EDA could make a change to
Section 3.1 Annual Meeting replacing "immediately following" the City Council meeting to "prior
to".
Mr. Janish provided the general statement on the City of Andover website for the Economic
Development page:
The Economic Development Department is responsible for a wide range of activities designed to
meet the City's needs for a diversified and thriving economic base. The goals of the Department
are:
• Stimulate business growth in Andover
• Market Andover as a location for business
• Promote thriving commercial and industrial districts
• Promote a real estate market that offers a diverse array of options for purchasing and
leasing of business properties
Andover Economic Development Authority Meeting
Minutes —June 2, 2020
Page 2
1 • Maintain a supportive business climate
2 • Stay connected with the existing business community
4 Mr. Janish asked the EDA Commissioners for any questions, changes, or concerns regarding the
5 By -Laws.
Mr. Dickinson stated the By -Laws are very basic, but there is one specific addition Section 4.12
that does identify a four -fifth (4/5) vote to spend funds outside of the TIF districts.
10 President Trude suggested confirming Section 2.5 Treasurer to how the finances are being done.
11 Mr. Dickinson explained the EDA is a blended component unit, the EDA financial statements are
12 reported with the City of Andover. The EDA does not have enough expenditures and revenue to
13 justify ratios that would need to be put into place.
14
15 President Trude suggested using President and Vice President as the finance authority.
16
17 Mr. Dickinson stated the By -Laws are general, but they do meet State Statute. He reminded the
18 EDA if something is not covered in the By -Laws or State Statute you can not do it.
19
20 President Trude asked the EDA Commissioners for any changes or questions. Councilmember
21 Barthel stated a few update changes could be made otherwise he is fine with the By -Laws. EDA
22 members agreed with confirming the By -Laws to reflect reality.
23
24 The EDA discussed Section 4.12 regarding the four -fifth vote. The four -fifth vote was put into
25 place when the EDA was a five -member authority. The FDA concluded with a seven -member
26 authority they would need a 6/7 vote.
27
28 President Trude stated going over the By -Laws was good exercise. She indicated the FDA can
29 take on more programs such as offering low interest loans to residents for housing rehabs.
30
31 Mr. Dickinson stated the FDA has the authority to do so. Housing rehab programs were discussed
32 at a previous meeting, staff will bring some strategies for that at a future FDA meeting.
33
34 President Trude encouraged the FDA to think of ideas for the FDA to support using the annual
35 North Suburban Home Show as an example.
36
37 Mr. Janish indicated the Home Show is also supported by Anoka Area Chamber of Commerce.
38 President Trude asked staff to notify the entire FDA when Chamber events are held.
39
40 Mr. Dickinson stated staff will bring strategies to the FDA to figure out what areas the FDA wants
41 to be involved in and focus on.
42
43 Commissioner Barthel asked that the FDA page on the City website be updated.
44
45
2
Andover Economic Development Authority Meeting
Minutes —June 2, 2020
Page 3
CONSIDER COVID-19 PROGRAMS
Mr. Janish stated the State of Minnesota did not pass a bill last regular session to distribute
CARES Act funding, this could bill could pass during a special session. In preparation if this
does occur, staff wanted to be prepared to roll out a program as quickly as possible to help small
businesses.
Mr. Janish reviewed the highlights of the program:
10 • Maximum amount: $10,000 or some other dollar amount determined by amount
11 given and EDA approval.
12 • Term: up to five (5) years.
13 • Rate: 0%
14 • Deferment: first six (6) months of payments deferred.
15 • Forgiveness: up to 100% forgiven based on meeting set criteria.
16 • Eligible uses of funds: payroll, accounts payable, lease/mortgage payments,
17 utilities, inventory, and other business-related expenses.
18
19 Businesses who are eligible to apply for funds through COVID-19 program must meet the
20 following criteria:
21
22 • Have a physical non-residential location within the City. (In-home businesses would not
23 qualify)
24 • Employ no more than 50 full-time employees.
25 • Faced mandated full or partial closure or were deemed non-essential by the State of
26 Minnesota.
27
28 In order to apply the applicants would need to provide the following:
29
30 • Two most recent business tax returns.
31 • Credit check authorization form.
32 • Personal financial statement form.
33 • Payroll reports from the I" quarter 2020 showing employment levels, details on if the
34 position is full or part-time and wage.
35 • Next three (3) months of itemized operating expenses (May, June, July).
36 • Proof of business address
37 • Articles of incorporation.
38 • SBA form 1368.
39 • CMDC debt schedule form.
40
41 Mr. Janish stated the intent is to assist businesses with their start up upon reopening. The EDA
42 had stated at their meeting they are going to focus on the for-profit businesses and would like a
43 third party to review the applications.
44
Andover Economic Development Authority Meeting
Minutes — June 2, 2020
Page 4
Commissioner Butler asked about newer businesses that do not have two years of tax returns.
Mr. Janish indicated that two-year period is to show how COVID-19 affected that business.
President Trude suggested two years of tax returns or what is available.
Commissioner Kafer asked if an effective date of the business should be included on the
application. She feels the effective date should be before COVID-19. The EDA concluded to
use March 1, 2020 as an effective date on the application.
10 Commissioner Butler asked if the applications will be reviewed by the EDA for approval. Mr.
11 Janish replied finance would review the application and then would go to the EDA. Mr.
12 Dickinson stated there would be a third -parry review also.
13
14 Commissioner Butler indicated he would be fine with the wording of "having an established
15 business in Andover before March 1, 2020".
16
17 The forgiveness criteria was discussed.
18
19 Mr. Janish reminded the EDA they can modify the program. He also stated the more forgiveness
20 criteria put into place, the more burden on staff to track.
21
22 Commissioner Kafer stated she just wanted to make sure the forgiveness criteria is clear.
23
24 Commissioner Butler suggested 100% forgiveness after a year if they are still in business. The
25 EDA agreed.
26
27 Mr. Dickinson asked if the State does not distribute CARES Act funds would the EDA be
28 interested in using TIF funds for the program.
29
30 President Trude asked if there are enough funds for the program and redevelopment. Mr.
31 Dickinson replied it would be tight.
32
33 Commissioner Barthel indicated he spoke with some business owners who told him if the
34 funding comes from the Federal or State government they are interested in the program, if the
35 funds come from the City they are not interested.
36
37 President Trude asked if the EDA approves of the program application. The EDA concurred.
38
39 Commissioner Mueller indicated the third -parry individual application review needs to be added.
40 Mr. Janish stated that will be added.
41
42 OTHER BUSINESS
43
44 Mr. Dickinson asked for efficiency of the EDA would they be interested in setting a meeting
45 schedule, either the first or third Tuesday of each month and if there is nothing on the agenda the
Andover Economic Development Authority Meeting
Minutes —June 2, 2020
Page 5
1 meeting would be canceled. The EDA agreed to the third Tuesday of each month for an EDA
2 meeting prior to the City Council meeting.
4 ADJOURNMENT
Motion by Barthel, Seconded by Butler to adjourn. Motion carried unanimously. The meeting
adjourned at 6:56 p.m.
9 Respectfully submitted,
10
11 Michelle Hartner, Recording Secretary
12
-%.-�NDOVE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: President and Commissioners
CC: Jim Dickinson, Executive Director
FROM: Joe Janish, Community Develop t irector�
SUBJECT: Discussion of Possible Residential Improvement Loans/Grants
DATE: June 16, 2020
INTRODUCTION
During the May 19, 2020 EDA meeting members discussed the possibility of a Residential Improvement
Loan/Grant Program. City staff spoke with the City of Coon Rapids related to the City of Coon Rapids
two programs:
Home for Generations II is a program that provides incentives who take on larger home
improvement projects. The project must have a value of at least $35,000 or more and add either
living space or be a major remodel. This program has a cap of $5,000 for grants. The program
will also refund fifty percent (50%) of the building permit fees after completion of the project.
This program requires a consultation with an architect which the resident would pay $25 and the
city of Coon Rapids pays $225. Staff has provided a copy of the brochure the City of Coon
Rapids uses to promote the program.
Front Door Program is a program was a pilot program offered in 2019. The purpose of this
program is to pay a portion of projects costs who will make certain exterior improvements to the
front (street side) of their home. The thought and purpose is to increase curb appeal. This is a
grant program that provides $1,000 to $5,000 to homeowners after the project is complete. This
program provides either a 15% grant (Basic Projects) or 25% grant (Beautification Projects)
depending on the improvements. Staff has provided a copy of the information available from the
City of Coon Rapids website for this program.
Staff would like to discuss with the EDA the primary goals of a program that EDA desires, this would
then determine which of the two programs to "mirror" in Andover.
Grants up to $5,000
Loans up to $50,000
Building permit rebates
Subsidized architectural consultations
• No income limits
The Home for Generations II program provides incentives
to homeowners who take on large home improvement
projects. Your project must be valued at S35.000 or more
and either add living space or be a major remodel. Grants
up to 55.000 are available for eligible upgrades. In addition.
fifty percent of the value of your building permit fees will be
rebated back to you upon completion of your project.
Architectural/design consultations are required through
this program. You may hire a contractor to complete
the projects or you can do the work yourself.
Financing for your home remodel can be accessed
through the City of Coon Rapids or through your own
financing sources. Low interest loans (4%) are available
for participating homeowners in this remodeling incentive
program.
To learn more visit www.coonrapidsmn.gov or call Kristin
at 763-767-6517 or email kdegrande@coonrapidsmn.gm..
HOME FOR GENERATIONS
City of Coon Rapids
Phase II
Remodeling Advisor Visits
Imagine ... FREE advice from a professional to help
guide you with your home improvement project!
Ifs as easy as scheduling a Remodeling Advisor Visit at
your home! Offered through the Center for Energy and
Environment, the City's program administrator, remodeling
professionals can help you with ideas on how to best utilize
your existing space, provide suggestions for kitchen and
bathroom remodels and more! Call the Center for Energy and
Environment to schedule your appointment today by calling
612-335-5856 or visit www.mncee.org.
COON
RAPIDS
btinncso[s
Community strength... for generations
City of Coon Rapids
11155 Robinson Drive. Goon Rapids. MN 55433
Web. coonropidsmn.gov I Phone763-767-6517
Fax' 763-767-6573 1 Email kdegronde®coonropidsmn.gov
Coon Rapids
Home Improvement Foundation
Housing Programs
Turn your I DEAS
into REALITY!
Residents are allowed to borrow up to $25,000 at fixed interest rates.
Several loan programs are available:
Home Improvement Loan
This loan has no income limits and is available at 1% -
4% interest for most home improvement projects from
siding. roofing. and windows, to basement remodeling.
landscaping and more! Maximum loan is $25.000.
Emergency Repair Deferred Loan
Homeowners who have an urgent repair that needs to be
made and who ore unable to qualify for any other program
can apply for this deferred loan.
Deferred Loan
This program provides financing for lower income
households who have repairs or improvements that need
to be made to their home. Repayment is deferred until the
sale of the home. Maximum loan is S15.000.
COON
RAPIDS
Down Payment Assistance Loan
Up to $5,000 is available to first-time homebuyers looking
to buy a house in Coon Rapids.
CenterPoint Energy On -Bill Repayment Program
This program provides financing for your energy-related
home improvements that will be added directly on to your
monthly CenterPoint bill.
To find out more about any of the programs listed
above. contact the Lending Center, at the Center for
Energy and Environment at 612-335-5884 or
visit www.mncee.org.
'interest rates subject to change
Community strength... for generations
Zero Interest Home Rehabilitation
Deferred Loan
This program is available to low and moderate
income homeowners. It provides funding for
improvements needed to meet minimum housing
quality standards. The loans are funded through
federal Community Development Block Grant
dollars. No monthly payments are required and up
to fifty percent of the loan may be forgiven. The
loan becomes payable when the property is sold or
deeded to another party, if the home is no longer
the primary residence of the borrower or, in certain
cases, when a principle mortgage is refinanced.
To learn more about this program, contact Anoka
County Community Development at 763-324-4650
or CommDev@co.anoka.mn.us.
I ' Y
YOUR HCH
AL lilIlim i A
I
� r
This program provides grants up to $5.000
to homeowners making exterior curb appeal
improvements to their home. No income limits apply.
For more info. contact Kristin at 763-767-6517 or
kdegrande@coonropidsmn.gov
Front Door Program — City of Coon Rapids
The Front Door Grant Program was a pilot program offered in 2019 and funding was made available again in 2020
by the Coon Rapids Home Improvement Foundation.
The application deadline for the 2020 program was March 1. The application deadline has passed and applications
are no longer being accepted.
This program is subject to funding availability. No decisions have been made yet about program availability in
2021.
The intent of the Front Door program is to pay aop rtion of project costs to Coon Rapids property owners who will
make certain exterior improvements to the front (street side) of their home, increasing its curb appeal which benefits
the entire community. There are no income limits to participate in this program.
Grant
Between $1,000 - $5,000. Homeowners must pay at least $4,000 of their own funds to be eligible to receive the
minimum grant amount of $1,000 from the City. Grant dollars do not need to be repaid.
Grants will equal either 15% or 25% of the applicant's individual project amounts depending upon the scope of
work. If the scope of work includes qualifying projects from both categories, then the grant amount will be
determined individually in each category. The combined grant amount must be $1,000 or more to be eligible. Cost
of tools will not be eligible for grant dollars.
Eligibility Requirements
• 1 to 4 unit buildings, owner -occupied, single family, townhome, twin home, condo.
• Homestead status with Anoka County Property Records.
• Current on Anoka County property taxes.
• Property value is less than $400,000 based on Anoka County estimated property value.
• Projects must include at least one item from the Beautification Project list.
• Projects must be visible from the street in front of the house.
• None of these exterior projects are covered, or will be covered, by an insurance claim.
• None of these exterior projects will be part of a Home for Generations II grant.
• Work cannot begin until the required paperwork has been submitted to the City and a Grant Award Certificate has
been provided to the homeowner.
• Applicant was not a Front Door Grant recipient in 2019.
Beautification Projects (25% grant)
• Front door, storm door, and/or garage door
• Sidelight windows by front door
• Columns at front door
• Covered front porch
• Brick, stone, or shakes
• Alter roofline on front of house
• Permanent landscaping (includes tree trimming, removal and replacement of overgrown and/or dead items, planting
new trees, shrubs, plants and/or flowers) $250 minimum
• Driveway, sidewalk (repair or replace)
• Window boxes, shutters (add or replace)
• Screening of utility boxes and/or garbage and recycling cans
• Fence (add, repair, or replace)
Basic Projects (15% grant)
• Roof
• Siding
• Painting
• Soffit
• Facia
• Trim
• Gutters
• Windows
• Chimney repair, tuck -pointing, repointing
• Deck - front or side yard - visible from front of house (repair or replace)
• Porch - front or side yard - visible from front of house (repair or replace)
• Retaining wall (repair or replace)
Optional Elements
Landscape Architectural Consultation. If landscaping is part of the project, a 2 -hour at home consultation is
available. Consultations are subsidized by the City and the homeowner pays a $25 co -pay.
Financing. The City has low-interest loans available to help finance the balance of your project. Interest rates range
between 1% - 4% with no income limits. For more information on financing options, contact the Lending Center at
the Center for Energy and Environment at their website or 612-335-5884.
nq. L)
A
I NDOVE9
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: President and Commissioners
CC: Jim Dickinson, Executive Director
FROM: Joe Janish, Community Development ' ctor
SUBJECT: Discuss Covid-19 Emergency Loan Fund
DATE: June 16, 2020
INTRODUCTION
The State of Minnesota did not pass a bill last regular session to distribute CARES Act funding
(Federal funding based on a dollar amount per resident to local communities), it is expected this
would occur during a special session. In preparation if this occurring, staff wanted to be prepared to
roll out a program as quickly as possible. In order to do this staff has developed the attached
program. The Andover EDA reviewed this item at their last meeting, and provided some changes
which have been incorporated. This program would be used to assist companies with their startup of
the business upon re -opening.
The highlights of the program include:
• Maximum amount: $10,000 or some other dollar amount determined by amount given and
EDA approval.
• Term: up to five (5) years
• Rate: 0%
• Deferment: first six (6) months of payments deferred
• Forgiveness: up to 100% forgiven based on meeting set criteria
• Eligible uses of funds: payroll, accounts payable, lease/mortgage payments, utilities,
inventory, and other business related expenses.
Businesses who are eligible to apply for funds through the COVID-19 ELF program must meet the
following criteria:
• Have a physical non-residential location within the City;
• Employ no more than 50 FTE;
• Faced mandated full or partial closure or were deemed non-essential by the State of
Minnesota
In order to apply applicants would need to provide the following depending on business structure:
• Two most recent business tax returns, if available;
• Credit check authorization form;
• Personal financial statement form, if appropriate;
• Payroll reports from the I" quarter 2020 showing employment levels, details on if the
position is full or part-time and wage;
• Next 3 months of itemized operating expenses;
• Proof of business address (mortgage statement, lease, or other document);
• Articles of incorporation, or proof of business existence;
• SBA Form 1368;
• CMDC Debt Schedule Form
Staff is looking for Andover EDA input, direction and consideration of approval.
Attached:
Coronavirus Relief Fund Guidance for State, Territorial, Local and Tribal Governments April
22, 2020.
DRAFT COVID-19 Emergency Loan Fund Policy
Coronavirus Relief Fund
Guidance for State, Territorial, Local, and Tribal Governments
April 22, 2020
The purpose of this document is.to provide guidance to recipients of the funding available under section
601(a) of the Social Security Act, as added by section 5001 ofthe Coronavirus Aid, Relief, and Economic
Security Act ("CARES Aof ). The CARES Act established the Coronavirus Relief Fund (the "Fund')
and appropriated $150 billion to the Pond. Underthe CARES Act, the Fund is to be used to make
payments for specified uses to States and certain local governments; the District of Columbia and U.S.
Territories (consisting of the Commonwealth of Puerto Rico, the United States Virgin Islands, Guam,
American Samoa, and the Commonwealth ofthe Northern Mariana Islands); and Tribal governments.
The CARES Act provides that payments from the Fund may only be used to cover costs that—
we
hat
are necessary expenditures incurred due to the public health emergency with respect to
the Coronavirus Disease 2019 (COVID-19);
2. were not accounted for in the budget most recently approved as of March 27, 2020 (the
date of enactment of the CARES Act) for the State or government; and
3. were incurred during the period that begins on March 1, 2020, and ends on December 30,
2020.1
The guidance that follows sets forth the Department of the Treasury's interpretation of these limitations
on the permissible use of Fund payments.
Necessary expenditures incurred due to the public health emergency
The requirement that expenditures be incurred "due to" the public health emergency means that
expenditures must be used for actions taken to respond to the public, health emergency. These may
include expenditures incurred to allow the State, territorial, local, or Tribal government to respond
directly to the emergency, such as by addressing medical or public health needs, as well as expenditures
incurred to respond to second-order.effects of the emergency, such as by providing economic support to
those suffering from employment or business interruptions due to COVID-19-related business closures.
Funds may not be used to fill shortfalls in government revenue to cover expenditures that would not
otherwise qualify under the statute. Although a broad range of uses is allowed, revenue replacement is
not a permissible use of Fund payments.
The statute also specifies that expenditures using Fund payments must be "necessary." The Department
ofthe Treasury understands this term broadly to mean that the expenditure is reasonably necessary for its
intended use in the reasonable judgment of the government officials responsible for spending Fund
payments.
Costs not accounted for in the budget most recently approved as ofMarch 27, 2020
The CARES Act also requires that payments be used only to cover costs that were not accounted for in
the budget most recently approved as of March 27, 2020. A cost meets this requirement if either (a) the
cost cannot lawfully be funded using a line item, allotment, or allocation within that budget or (b) the cost
I See Section 601(d) of the Social Security Act, as added by section 5001 of the CARES Act.
is for a substantially different use from any expected use of funds in such a line item, allotment, or
allocation.
The `Smost recently approved" budget refers to the enacted budget for the relevant fiscal period for the
particular government, without taking into account subsequent supplemental appropriations enacted or
other budgetary adjustments made by that government in response to the COVID-19 public health
emergency. A cost is not considered to have been accounted for in a budget merely because it could be
met using a budgetary stabilization fund, rainy day fund, or similar reserve account.
Costs incurred during the period that begins on March 1, 2020, and ends on December 30, 2020
A cost is "incurred" when the responsible unit of government has expended funds to cover the cost
Nonexclusive examples ofeligible expenditures
Eligible expenditures include, but are not limited to, payment for:
1. Medical expenses such as:.
• COVID-19-related expenses of public hospitals, clinics, and similar facilities.
• Expenses of establishing temporary public medical facilities and other measures to increase
COVID-19 treatment capacity, including related construction costs.
• Costs of providing COVID-19 testing, including serological testing.
• Emergency medical response expenses, including emergency medical transportation, related
to COVID-19.
• Expenses for establishing and operating public telemedicine capabilities for COVID-19-
related treatment.
2. Public health expenses such as:
• Expenses for communication and enforcement by State, territorial, local, and Tribal
governments of public health orders related to COVID-19.
• Expenses for acquisition and distribution of medical and protective supplies, including
sanitizing products and personal protective equipment, for medical personnel, police officers,
social workers, child protection services, and child welfare officers, direct service providers
for older adults and individuals with disabilities in community settings, and other public
health or safety workers in connection with the COVID-19 public health emergency.
• Expenses for disinfection of public areas and other facilities, e.g., nursing homes, in response
to the COVID-19 public health emergency.
• Expenses for technical assistance to local authorities or other entities on mitigation of
COVID-19-related threats to public health and safety.
• Expenses for public safety measures undertaken in response to COVID-19.
• Expenses for quarantining individuals.
3. Payroll expenses for public safety, public health, health care, human services, and similar
employees whose services are substantially dedicated to mitigating or responding to the COVID-
19 public health emergency.
4. Expenses of actions to facilitate compliance with COVID-19-related public health measures, such
as:
• Expenses forfood delivery to residents, including, for example, senior citizens and other
vulnerable populations, to enable compliance with COVID-19 public health precautions.
• Expenses to facilitate distance learning, including technological improvements, in connection
with school closings to enable compliance with COVID-19 precautions.
• Expenses to improve telework capabilities for public employees to enable compliance with
COVID-19 public health precautions.
• Expenses of providing paid sick and paid family and medical leave to public employees to
enable compliance with COVID-19 public health precautions.
• COVID-19-related expenses of maintaining state prisons and county jails, including as relates
to sanitation and improvement of social distancing measures, to enable compliance with
COVID-19 public health precautions.
• Expenses for care for homeless populations provided to mitigate COVID-19 effects and
enable compliance with COVID-19 public health precautions.
5. Expenses associated with the provision of economic support in connection with the COVID-19
public health emergency, such as:
• Expenditures related to the provision of grants to small businesses to reimburse the costs of
business interruption caused by required closures.
• Expenditures related to a State, territorial, local, or Tribal government payroll support
program.
• Unemployment insurance costs related to the COVID-19 public health emergency if such
costs will not be reimbursed by the federal government pursuant to the CARES Act or
otherwise.
6. Any other COVID-19-related expenses reasonably necessary to the £unction of government that
satisfy the Fund's eligibility criteria.
Nonexclusive examples of ineligible expenditureS2
The following is a list of examples of costs that would not be eligible expenditures of payments from the
Fund.
1. Expenses for the State share of Medicaid.3
2. Damages covered by insurance.
3. Payroll or benefits expenses for employees whose work duties are not substantially dedicated to
mitigating or responding to the COVID-19 public health emergency.
2 I addition, pursuant to section 5001(b) of the CARES Act, payments fromthe Fund may not be expended for an
elective abortion or on research in which a human embryo is destroyed, discarded, or knowingly subjected to risk of
injury or death. The prohibition on payment for abortions does not applyto an abortion if the pregnancy is the result
of an act of rape or incest; or in the case where a woman suffers from aphysical disorder, physical injury, or
physical illness, including a life -endangering physical condition caused by or arising from the pregnancy itself, that
would, as certified by aphysician, place the woman in danger of death unless an abortion is performed
Furthermore, no government which receives payments from the Fund may discriminate against a health care entity
on the basis that the entity does not provide, pay for, provide coverage of, or refer for abortions.
J See 42 C.F.R. § 433.51 and 45 C.F.R. § 75.306.
4. Expenses that have been or will be reimbursed under any federal program, such as the
reimbursement by the federal government pursuant to the CARES Act of contributions by States
to State unemployment funds.
5. Reimbursement to donors for donated items or services.
6. Workforce bonuses other than hazard pay or overtime.
7. Severance pay.
8. Legal settlements.
C!
COVID-19 EMERGENCY LOAN FUND POLICY
Adopted EDA: June 16, 2020
Adopted City Council: June XX, 2020
Andover Economic Development Authority
1685 Crosstown Blvd. N.W.
Andover, MN 55304
763.755.5100
Table of Contents
Introduction
II. Purpose And Authority
III. Objectives
IV. General Criteria
V. Financing Criteria
VI. Application Process
Andover EDA—COVID-19 Emergency Loan Fund Policy 2
INTRODUCTION
The Andover Economic Development Authority COVID-19 Emergency Loan Fund program
("COVID-19 ELF Program") was created as a means to assist businesses within the City of
Andover which have been negatively impacted by the COVID-19 pandemic with costs
associated with re -opening of the business. The COVID-19 ELF Program offers no -
interest forgivable loans to eligible businesses with a physical location in the municipal
city limits of Andover. The COVID-19 ELF Program is administered by the Andover
Economic Development Authority.
PURPOSE AND AUTHORITY
A. The purpose of this policy is to establish the EDA's position relating to the use of the
COVID-19 ELF Program. This policy shall be used as a guide in the processing and
review of applications requesting loan funds.
B. The criteria are to be used in conjunction with other relevant policies of the City
and/or EDA.
C. The EDA reserves the right to approve or reject projects on a case-by-case basis,
taking into consideration factors considered appropriate by the City, in addition to
established policies, criteria, and potential benefits. Meeting the criteria does not
guarantee a COVID-19 ELF Program loan shall be approved. Approval or denial of an
application is at the sole discretion of the EDA.
III. OBJECTIVES
The objective of the COVID-19 ELF Program is to deploy a local pool of funds to
support local small businesses in order to ensure the viability of the
businesses as they move past the COVID-19 pandemic and seek to re -open or
return to pre -pandemic operations. This may be accomplished by some or all
of the following means:
A. Provide needed finances to small businesses within the community which have
been negatively affected financially as a direct result of the COVID-19 pandemic;
B. Ensure the viability of Andover businesses moving past this crisis;
C. Limiting the number of job losses as a direct result of the pandemic by
assisting businesses return to their pre -pandemic employment levels;
D. Limiting the number of businesses which would potentially permanently
close due to COVID-19 pandemic impacts. Thereby also limiting the total
Andover EDA —COVID-19 Emergency Loan
number of potential vacancies in key commercial and industrial areas of the
City.
IV. GENERALCRITERIA
A. ELIGIBLE EXPENDITURES
The COVID-19 ELF Program may be used for working capital purposes defined as:
1. Paying fixed debts;
2. Payroll costs;
3. Accounts payable;
4. Utility payments;
5. Inventory costs;
6. Paying other direct business-related bills.
B. ELIGIBLE BUSINESS DETAILS:
To qualify for a COVID-19 ELF Program loan, eligible businesses must meet the following
criteria:
1. Have been "in business by March 1, 2020" (Andover EDA shall have authority to
determine "been in business")
2. Be considered an eligible business type, as defined in IV.0 of this policy;
3. Have no more than 50 FTE (full-time equivalent) employees at the location address.
Special consideration may be given to businesses which utilize independent
contractors and sole proprietors within their business;
4. The business must have a physical non-residential address within the City of
Andover. Proof of address shall be required when applying;
5. All business applicants must be an allowed use through zoning of the property or be
a legally non -conforming use;
6. Be a legal entity registered with the Minnesota Secretary of State, and be in good
standing
7. Any applicant must not have delinquent taxes, bills or charges due to the City from
February 2020 or prior.
C. ELIGIBLE BUSINESS TYPES:
Eligible businesses which may apply for the COVID-19 ELF Program include
businesses which have been deemed non-essential by the State of Minnesota or
those which have faced mandated closures per State of Minnesota orders.
Andover EDA—COVID-19 Emergency Loan Fund Policy 4
Andover EDA may allow for Non -profits to apply for a reduced amount to the COVID-
19 ELF Program if they also have been deemed non-essential by the State of
Minnesota or which have faced mandated closures per State of Minnesota orders.
D. INELIGIBLE ACTIVITIES
The COVID-19 ELF Program may not be used for the following activities:
1. Agriculture (crop or livestock production, etc.);
2. Purchasing of machinery or vehicles;
3. Moving expenses;
4. Land acquisition for speculation;
E. REVIEW CRITERIA
Andover EDA may utilize a third party to determine need and assistance must be
evaluated on the existence of the following conditions:
1. Demonstrated financial need;
2. Number of jobs retained at the location;
3. Financial ability to continue business operations;
4. Timeliness of funds being needed.
F. REQUIRED DOCUMENTS
The following documents are required at that time of application. Additional
documents may be requested by the EDA or third party conducting the review, if
deemed necessary to completely review and application.
1. Two most recent years of tax returns, if available;
2. Credit check certification form;
3. Personal financial statement, if appropriate;
4. Payroll Report(s)
5. Three-month itemized expense report;
6. Articles of Incorporation, or proof of business existence;
7. Proof of Address;
8. SBA Form 1368
G. EDA RIGHTS
The EDA reserves and retains the right to deny any loan application for funding. All loan
receipts shall be required to indemnify the City of Andover, the Andover Economic
Development Authority, and any officers acting on their behalf.
EDA—COVID-19 Emergency Loan Fund Policy
H. CONFLICT OF INTEREST
An officer of the City will not have a personal financial interest or personally benefit
financially from the business to be assisted. Minn. Stat. 471.87 and 471.88 provide
guidance on conflict of interest.
I. GOVERNMENT DATA PRACTICES
Information contained in the application for assistance will become a matter of public
record with the exception of those items protected under Minn. Stat. 13.591.
V. FINANCING CRITERIA
A. LOAN SIZE
All loans shall have a maximum amount of $10,000. Actual amount TBD
based on what is
Non -profits shall have a maximum amount of $5,000. received from the State
B. INTEREST RATES
All loans shall have an interest rate of 0%.
C. TERMS
All loans shall have a term of no more than five (5) years.
D. DEFERMENTS
All repayments shall be deferred for a total of six (6) months upon issuance of funds.
Any awarded business of a COVID-19 ELF Program loan shall have the ability to repay
portions of the loan during the deferment period should the business so choose.
E. FORGIVENESS
Up to 100% of the loan has the ability to be forgiven by the EDA upon successful
completion of the following:
1. If the business maintains operations within the City for six (6) months upon
award of a COVID-19 ELF loan, 50% of the loan shall be forgiven;
2. If the business maintains operations within the City for twelve (12) months upon
Andover EDA— COVID-19 Emergency Loan Fund Policy 6
award of COVID-19 ELF Loan, the remaining 50% shall be forgiven.
F. FEES
There shall not be an application fee to apply for a COVID ELF loan. Any fees related
to underwriting, legal, loan closing, filing, recording, and other fees incurred will be
paid for by the Economic Development Authority at the time of loan issuance.
VI. APPLICATION PROCESS
All applications for funding from COVID-19 ELF will be accepted on a first-come, first-
served basis. Applications will be required to be submitted to the City of Andover. Upon
submission of an application, City of Andover staff will review the application to ensure
complete information is provided. A third party may be utlitized to help review and
determine need of funding. If additional information is needed, staff will request the
needed information. Upon funds from the program being requested to the amount of or
exceeding the total fund amount, applications will no longer be accepted.
Andover EDA—COVID-19 Emergency Loan Fund Policy
C I T Y O F
NDOVE •
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: President and Commissioners \\
CC: Jim Dickinson, Executive Directo �I
FROM: Joe Janish, Community Development 7 /
SUBJECT: Review Commercial Project Activity
DATE: June 16, 2020
INTRODUCTION
Staff will provide a progress report on ongoing commercial project activity at the meeting.
ANDOVER COMMERCIAL PROJECTS
• Upper Midwest Athletic Construction —The applicant has made a few changes by moving the
pond further to the West. Staff is working with them again as part of the review process of the
CSP.
• Hearth Development, 1714 Bunker Lake Blvd. NW — Two tenant spaces remain to be leased.
• Clock Tower Commons —The final building pad location interest is relatively low at this point.
• Andover High School, 2018 Additions and Renovations —Second Phase is underway —
footings are being completed for outdoor education classrooms, and new field house.
• Interest in Hughes Industrial Park — Interest in this area comes and goes. A 10 acre property
east of the park has been on the market and City Council reviewed with the landowner desired
roadway connections through the parcel at a past work session.
• Andover PW Maintenance Building, 1900 Veterans Memorial Blvd. — Working on punch list
items and the move in process has been initiated.
• Andover Community Center, 15200 Hanson Blvd. NW — Multi-purpose rink floor is in place,
mechanical for hockey facilities are being installed, running track is in, bleachers shop plan is
approved.
• YMCA Expansion — Is under construction, which will include a new gymnasium. Mechanical
rough in is complete, structure is in place, fireproofing is complete, elevator shaft is in place.
• Beberg Landscaping (self -storage) — City Council approved a CUP for additional Mini -storage
on a portion of this location on February 51h. The buyers of the property had intended to expand
the mini -storage. After staff completed the CSP we were contacted that the developer desires to
adjust each building by 6 inches which requires a resubmittal of plan sets. RLS is approved by
City Council, staff continues to work with deed transfers and easements.
• Legacy Christian Academy, Additions & Remodeling, 3037 Bunker Lake Blvd NW —
Kinghorn Construction is underway to build a three-story classroom addition between the
existing buildings to replace temporary classrooms.
• Riverdale Church, 3210 Bunker Lake Blvd NW — Continues to work on their interior
remodel which they hope will create an "open design" to provide a more modern appeal and
allow for more interaction for all ages.
• Integra Dental, 13783 Ibis St NW Suite 400 — Expansion is underway to add additional work
stations, the work is almost complete.
• Casey's, 15246 Bluebird St. NW — A permit was submitted for a full commercial kitchen and
interior remodeling.
• Restaurants/Fast Food — Currently staff is aware of companies continuing to look for land to
locate in Andover.
• Margie's Kitchen and Cocktails, 13735 Round Lake Blvd NW Suite 105 — City Council
approved a CUP for ON Sale Liquor License on February 18, 2020. Permit review is complete.
• TCF Site — Apparently TCF approached private parties about acquiring the lot from them. Staff
has heard from three parties who have made offers on the site. Two uses would be allowed
according to current zoning regulations. A third party contacted city staff indicating they also
made an offer. Staff is unsure at this time if TCF has actually sold the parcel.
• Train for Andover Station — A few EDA Members had spoke with the St. Cloud Area Rail
Legacy Museum, additional research will continue to be conducted. City staff is attempting to
follow up with a potential business on this particular lot as well. This lot is owned by the
association.
• Hanson and 133rd Ave Monument Sign —This should be underway soon. Some items have been
ordered and Demars signs has taken a lead on this project.
• 7`h Avenue and Bunker — Staff continues to work with Quest Development and CenterPoint
Energy on acquiring an easement through the CenterPoint Property. CenterPoint has agreed to an
alignment. The proposed developer is working on an easement description for the property.
Surveying work for boundaries have been completed according to the developer.
• Hanson Blvd. & 133' Avenue Welcome Sign — It is expected this work will start soon at the
location.
• 2557 Bunker Lake Blvd. — Asbestos removal is expected this week.
• Holasek Property —This parcel has become relatively silent at the moment
• COVID-19 — The city has set up a page with several resources for businesses and residents. City
of Andover Website.
• Overall marketing - City Staff continue to work with parties interested in investing in Andover
and marketing all commercial sites. Staff continues to work with the Anoka County Regional
Economic Development (ACRED) on marketing of the community and Anoka County.