HomeMy WebLinkAboutCC - June 2, 2020NDO:
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
Regular City Council Meeting — Tuesday, June 2, 2020
Call to Order — 7:00 p.m.
Pledge of Allegiance
Resident Forum
Agenda Approval
1. Approval of Minutes (5/19/20 Regular; 5/19/20 Workshop)
Consent Items
2. Approve Payment of Claims — Finance
3. Receive Assessment Roll/Adopt Assessment RoIU20-33/3522 - 142nd Avenue NW — Engineering
4. Approve Veterans Memorial Policy & Brochure—Engineering
5. Approve Refuse/Recycler Hauler Licenses —Administration
Discussion Items
6. Consider Appeal of Determination of Architectural Compatibility — 1393 141 st Lane NW — Jennifer
Heilmer (Applicant) — Planning
Staff Items
7. Emergency Response (COVID-19) Update —Administration
A. Temporary Dining and Temporary Liquor License Premises Expansion—Administration
8. Schedule June Workshop Meeting—Administration
9. Administrator'sReport —Administration
Mayor/Council Input
Adjournment
Note:
Some or all members of the Andover City Council may participate in the June 2, 2020 City Council
meeting by telephone or video conference rather than by being personally present at the City Council's
regular meeting place at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, MN
55304. Members of the public can physically attend, although there is very limited seating in the City
Council Chambers as appropriate social distancing will be done by the Council and visitors.
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and City Council
e
CC: Jim Dickinson, City
FROM: Michelle Harmer, Deputy City
SUBJECT: Approval of Minutes
DATE: June 2, 2020
INTRODUCTION
The following minutes were provided by TimeSaver, reviewed by Administration, and
submitted for City Council approval:
May 19, 2020 Regular
May 19, 2020 Workshop
DISCUSSION
The minutes are attached for your review.
ACTION REQUIRED
The City Council is requested to approve the above minutes.
Respectfully submitted,
Michelle Harmer
Deputy City Clerk
Attach: Minutes
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REGULAR ANDOVER CITY COUNCIL MEETING —MAY 19, 2020
MINUTES
The Regular Bi -Monthly Meeting of the Andover City Council was called to order by Mayor Julie
Trude, May 19, 2020, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW,
Andover, Minnesota.
Councilmembers present: Sheri Bukkila, Valerie Holthus, Jamie Barthel, and Ted Butler
Councilmember absent: None
Also present: City Administrator, Jim Dickinson
City Attorney, Scott Baumgartner
City Engineer/Public Works Director, Dave Berkowitz
Community Development Director, Joe Janish
Recreational Facilities Manager, Erick Sutherland
Others
PLEDGE OFALLEGL4NCE
RESIDENT FORUM`
No one appeared before the Council
AGENDA APPROVAL
Motion by Barthel, Seconded by Holthus, to approve the Agenda as presented. Motion carried
unanimously.
APPROVAL OFMINUTES
May 5, 2020 Regular Meeting
Motion by Bukkila, Seconded by Barthel, to approve the May 5, 2020 Regular meeting minutes
as presented. Motion carried unanimously.
May 11, 2020 Board of Review
Motion by Bukkila, Seconded by Butler, to approve the May 11, 2020 Special Board of Review
meeting minutes as presented. Motion carried unanimously.
Regular Andover City Council Meeting
Minutes — May 19, 2020
Page 2
CONSENT ITEMS
3 Item 2 Approve Payment of Claims
4 Item 3 Accept Petition/Waive Public Hearing/Order & Approve Feasibility Report/Order
5 Assessment Roll/20-33/3522 —142"d Avenue NW/WM (See Resolution R043-20)
6 Item 4 Approve Refuse/Recycler Hauler Licenses
7 Item 5 Order Plans & Specs/Prairie Knoll Park North Parking Lot/20-18 (See Resolution R044-
8 20)
9 Item 6 Approve Resolution/Advanced Municipal State Aid Funding (See Resolution R045-20)
10 Item 7 Receive April 2020 City Investment Reports
11 Item 8 Receive April 2020 General Fund Budget Progress Report
12 Item 9 Approve Massage Therapist License
13 Item 10 Approve Resolution Approving State of Minnesota Joint Powers Agreements with the
14 City of Andover on Behalf of its City Attorney & Police Department (See Resolution
15 R046-20)
16
17 Motion by Bukkila, Seconded by Barthel, to approve of the Consent Agenda as read. Motion
18 carried unanimously.
19
20 ANOKA COUNTYSHERIFFS OFFICE MONTHL Y REPOR T
21
22 Commander Paul Lenzmeier provided a monthly report for April stating the Department responded
23 to 1,166 calls for service resulting in 0 burglaries, 15 thefts, 10 damage to property reports, 4 felony
24 arrests, 1 gross misdemeanor arrests, and 9 misdemeanor arrests. The Department made 61 traffic
25 stops and issued 29 citations and 1 DWI. Officers are staying safe by not handling drivers' licenses
26 but taking a picture of it with their cell phones. Commander Lenzmeier explained the calls for
27 service at the Deputy level is down but calls for Community Service Officers are up, especially in
28 animal complaints (81 calls year to date). He noted significant events in the month including a
29 vehicle fleeing the scene of a known drug house. The vehicle continued fleeing until it was pursued
30 by an Anoka Officer and crashed in the City of Fridley. Commander Lenzmeier reported a fire
31 incident on April 30`h with loss of property.
32
33 CONSIDER AMENDMENT TO CITY CODE TITLE 12, CHAPTER 13, SECTION 22:
34 INTERIMPERFORMANCE STANDARDS - CITY OFANDOVER (APPLICANT)
35
36 Community Development Director Janish explained City staff have reviewed several sections of
37 the City Code to correct issues of consistency, clarity, or relevance. He explained one of the items
38 to be reviewed is Interim Performance Standards. He stated the City has been using a Conditional
39 Use Permit and that a better tool to use is the Interim Use Permit. He reported the Planning and
40 Zoning Commission held a public hearing, discussed the amendment, and provided a positive
41 recommendation. He explained the existing Conditional Use Permits will be honored, however, if
42 an applicant came in for an amendment, they City may convert it to an Interim Use Permit.
43
44 Motion by Bukkila, Seconded by Barthel, to approve Ordinance 505 amending City Code Title
Regular Andover City Council Meeting
Minutes — May 19, 2020
Page 3
1 12: Zoning Regulations, Chapter 13: Performance Standards, Section 22: Interim Performance
2 Standards and approve the summary ordinance for publication. Motion carried unanimously.
4 CONSIDER AMENDMENT TO CITY CODE TITLE 12, CHAPTER 13, SECTION 8: OFF -
5 STREET PARKING REQUIREMENTS - CITY OFANDOVER (APPLICANT)
6
7 Community Development Director Janish explained this is another item that staff would like to
8 make more clear. He stated staff has traditionally interpreted the ordinance to not allow parking
9 on the side or front of yard unless there is an impervious surface. He explained the proposed
10 language removes ambiguity. Mr. Janish stated the Planning and Zoning Commission held a public
11 hearing, discussed the language change, and provided a positive recommendation to the Council.
12
13 Mayor Trude stated a motorhome being parked on a driveway that is paved is acceptable whereas
14 the same motorhome parked on a lawn is not acceptable. Mr. Janish stated that is correct.
15 Councilmember Bukkila asked what surface pavers counted as. Mr. Janish replied they are
16 considered impervious and the City would allow parking on them. Councilmember Holthus
17 inquired if Class V gravel was acceptable. Mr. Janish replied that Class V is not considered
18 impervious and is not acceptable in the R4 zoned area.
19
20 Mayor Trude announced that if people have questions about this code or any other City code, they
21 should call City Hall and the receptionist will direct them to the proper staff member.
22
23 Motion by Holthus, Seconded by Butler, to approve Ordinance 506 amending City Code Title 12:
24 Zoning Regulations, Chapter 13: Performance Standards, Section 8: Off -Street Parking
25 Requirements and summary ordinance for publication. Motion carried unanimously.
26
27 CONSIDER CITY CODE AMENDMENTS RELATED TO "SIGHT TRIANGLES" ("CLEAR
28 VIEW TR)ANGLES") IN TITLE 12- ZONING REG ULA TIONS, CHAPTER 2; -RULES AND
29 DEFINITIONS, 2 - DEFINITIONS; TITLE 12 ZONING REGULATIONS, CHAPTER 13 -
30 PERFORMANCE STANDARDS, 6 - LANDSCAPING OF NONRESIDENTIAL
31 PROPERTIES - SUBSECTION G- RESTRICTIONS (3); - CITY OF ANDOVER
32 (APPLICANT)
33
34 Mayor Trude explained the City is making a change to wording which applies to these sections of
35 the City Code. Community Development Director Janish explained the sight triangle and clear
36 view triangle are mentioned several places in the City Code. He stated staff is recommending
37 using consistent language throughout the Code. Mr. Janish is requesting to eliminate the term
38 clear view triangle and replace it with the term sight triangle. He displayed an image illustrating
39 a sight triangle and provided a definition of 15 feet on either side of the corner with 2-10 feet in
40 height. Mr. Janish stated the Planning and Zoning Commission held a public hearing, discussed
41 the language change, and provided a positive recommendation to the Council.
42
43 Mayor Trude stated staff periodically inspects these corners to maintain the sight triangle. She
44 asked that residents maintain these areas and keep the sight triangle clear.
Regular Andover City Council Meeting
Minutes — May 19, 2020
Page 4
Motion by Barthel, Seconded by Bukkila, to approve Ordinance 507 amending Andover City Code
Sections 12-2-2 And 12-13-6g regarding sight triangles. Motion carried unanimously.
EMER GENCY RESPONSE UPDATE (CO VID-19)
6 City Administrator Dickinson gave an update on the City's Emergency Response to COVID-19.
7 He explained the Governor changed the Stay at Home Order to a Stay Safe Order. He explained
8 the City's Emergency Response is in effect until June 12th. He said the City is maintaining current
9 operations through June 12th and indefinitely moving forward. The City has seen more employees
10 coming back to work and several are still working from home. Mr. Dickinson explained the City
11 is working with restaurants that are planning to open June 1St on liquor licenses and allowing more
12 outdoor seating. Mr. Dickinson stated staff will react accordingly to State guidelines.
13
14 Mayor Trude asked Mr. Dickinson to update the public on the parks. Mr. Dickinson replied the
15 parks are open and there are signs advising the public of social distancing. Mayor Trude explained
16 there has been significant education about COVID-19 and the public can use the parks at their own
17 risk and using their own judgement. Mayor Trude expressed the appreciation the public has for
18 the City to continue services during the Stay at Home order.
19
20 Councilmember Bukkila stated she is pleased to see some changes to allow businesses to open.
21 She stated this process requires patience and she is willing to wait and see how the phased opening
22 plan effects the City and residents. She stated there is still an issue with the PPE supply line. She
23 explained the hospitalization rate is staying stable. She is hoping the State can stay on this course
24 and urged residents to be kind to each other.
25
26 ADMINISTRATOR'S REPORT
27
28 City Staff updated the Council on the administration and city department activities, legislative
29 updates, updates on development/CIP projects, and meeting reminders/community events.
30
31 (Administrative Staff Report) Mr. Dickinson stated the City has 40 new home starts this year.
32 He reported the Finance Department is working on the 2021 Budget and 2019 Audit. The Audit
33 is taking more time due to the Stay at Home Order and will be presented to Council in June.
34
35 (Public Works/Engineering) Mr. Berkowitz provided an update about construction projects. He
36 stated Jay and Martin Streets are complete. He stated the County hopes to have Hanson
37 Boulevard completed in about 6 weeks. Mr. Berkowitz stated the Public Works facility is in the
38 punch list stage. He explained staff are not sharing vehicles, but they are fully staffed. Mr.
39 Berkowitz asked for patience from the community as staff work on projects. Mayor Trude
40 requested that residents give City staff space if they see them working and not approach too
41 closely to ask questions.
42
43 (Community Development) Mr. Janish stated the City has received more calls for code
44 enforcement as people are spending more time at home. Mr. Janish said staff are working on the
rd
Regular Andover City Council Meeting
Minutes — May 19, 2020
Page 5
Comprehensive Plan and will bring the update to the Council at a future meeting. He provided an
update to the Council on the activities of the Planning and Zoning Commission. Mr. Janish stated
Andover has 86% response rate for the Census and is number one in the Nation for cities their size.
(Community Center Expansion) Mr. Sutherland provided an update on the sports complex, field
house, meeting rooms, and entry way. He stated construction is going well and is able to move
quickly with the building being closed.
9 MAYORICOUNCIL INPUT
10
11 (Public Works Facility) Councilmember Holthus stated the new public works maintenance
12 facility looks great.
13
14 (Mayor's Meetings) Mayor Trude announced she attended the Minnesota's Mayors Meeting
15 virtually and heard how other communities are impacted by COVID-19. She stated she will
16 attend the North Metro Mayors meeting virtually and will be discussing the traffic corridors
17 funding.
18
19 ADJOURNMENT
20
21 Motion by Butler, Seconded by Holthus, to adjourn. Motion carried unanimously. The meeting
22 adjourned at 7:50 p.m.
23
24 Respectfully submitted,
25
26 Shari Kunza, Recording Secretary
27 TimeSaver Off Site Secretarial, Inc.
28
REGULAR ANDOVER CITY COUNCIL MEETING MINUTES —MAY 19, 2020
TABLE OF CONTENTS
PLEDGE OF ALLEGIANCE.........................................................................................................
1
RESIDENTFORUM......................................................................................................................
1
AGENDA APPROVAL..................................................................................................................
1
APPROVAL OF MINUTES...........................................................................................................
1
CONSENTITEMS.........................................................................................................................
2
Item 2 Approve Payment of Claims............................................................................................
2
Item 3 Accept Petition/Waive Public Hearing/Order & Approve Feasibility Report/Order
Assessment Roll/20-33/3522 — 142nd Avenue NW/W(R043-20) ...............................
2
Item 4 Approve Refuse/Recycler Hauler Licenses .......:................................................
2
Item 5 Order Plans & Specs/Prairie Knoll Park North Parking Lot/20-18 (R044-20) ...............
2
Item 6 Approve Resolution/Advanced Municipal State Aid Funding (R045-20) ......................
2
Item 7 Receive April 2020 City Investment Reports .........................................................
2
Item 8 Receive April 2020 General Fund Budget Progress Report ............................................
2
Item 9 Approve Massage Therapist License ........................ ........................................
2
Item 10 Approve Resolution Approving State of Minnesota Joint Powers Agreements with the
City of Andover on Behalf of its City Attorney & Police Department (R046-20)..........
2
ANOKA COUNTY SHERIFF'S OFFICE MONTHLY REPORT................................................
2
CONSIDER AMENDMENT TO CITY CODE TITLE 12, CHAPTER 13, SECTION
22:
INTERIM PERFORMANCE STANDARDS -CITY OF ANDOVER (Ord. 505) .....................
2
CONSIDER AMENDMENT TO CITY CODE TITLE 12, CHAPTER 13, SECTION 8: OFF-
STREET PARKING REQUIREMENTS -'CITY OF ANDOVER (APPLICANT) (Ord. 506)
.... 3
CONSIDER CITY CODE AMENDMENTS RELATED TO "SIGHT TRIANGLES" ("CLEAR
VIEW TRIANGLES") IN TITLE 12- ZONING REGULATIONS, CHAPTER 2; - RULES AND
DEFINITIONS, 2 - DEFINITIONS; TITLE 12 ZONING REGULATIONS, CHAPTER
13 -
PERFORMANCE STANDARDS, 6 - LANDSCAPING OF NONRESIDENTIAL PROPERTIES
- SUBSECTION G- RESTRICTIONS (3); - CITY OF ANDOVER (APPLICANT) (Ord. 507).3
EMERGENCY RESPONSE UPDATE (COVID-19)...............................................................
4
ADMINISTRATOR'S REPORT .......................................................................................4
(Administrative Staff Report) ..... ............................................................................................
4
(Public Works/Engineering) ...... .......................................................................................
4
(Community Development) .....................................................................................................
4
(Community Center Expansion) ..............................................................................................
5
MAYOR/COUNCIL INPUT...................................................................................................
5
(Public Works Facility)................................................................................................................
5
(Mayor's Meetings)...........::..........................................................................................................
5
ADJOURNMENT...........................................................................................................................
5
11
ANDOVER CITY COUNCIL WORKSHOP MEETING — MAY 19, 2020
MINUTES
10 The Workshop Meeting of the Andover City Council was called to order by Mayor Julie Trude,
11 May 19, 2020 at 8:05 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover,
12 Minnesota.
13
14 Councilmembers present: Sheri Bukkila, Valerie Holthus, Jamie Barthel, and Ted Butler
15
16 Councilmember absent: None
17
18 Also present: City Administrator, Jim Dickinson
19 Director of Public Works/City Engineer, David Berkowitz
20 Recreational Facilities Manager, Erick Sutherland'
21 Others
22
23
24 REVIEW VETERANS MEMORIAL POLICYAND BROCHURE
25
26 Mr. Berkowitz reviewed the process that led to the Veterans Memorial Wall. He stated the
27 Memorial will hold 940 plaques and he believes there will be a high demand. He explained the
28 task force took a detailed look at the: eligibility and decided on the following qualifications for
29 people to purchase a plaque:
30 • Currently lives or lived in Andover and any of their family members
31 • Works or has worked for the City and any of their relatives
32
33 Councilmember Barthel asked if there was a limit to family or if it includes any relative. Mr.
34 Berkowitz replied the task force: decided it is any relative at this time. Council concurred on
35 leaving the eligibility as the task force recommended and will review it in the future if needed.
36
37 Mayor Trude referred to the first page in the policy and asked for the word "shrine" to be removed
38 as it suggests the veterans have passed away.
39
40 Mr. Berkowitz stated the memorial is a black wall with plaques. He is hoping donations will come
41 in to purchase statues to enhance the memorial. Mr. Berkowitz said the wall will be finished with
42 black stucco and there will be black concrete around the flag. He indicated events can be held at
43 the location.
44
45 Mayor Trade stated her concern for where people would place flowers. Mr. Berkowitz replied the
46 memorial grounds would be between the wall and the flag. He explained the task force identified
47 a number of dates where people would be allowed to place flowers: the day the plaque is installed,
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Andover City Council Workshop Meeting
Minutes — May 19, 2020
Page 2
Memorial Day, July 4', and Veterans Day. He said Public Works will clean up the site after a
reasonable time. Mayor Trude asked if the information would be stated clearly and given to the
people purchasing the plaque. Mr. Berkowitz replied that it is in the packet they get after
purchasing a plaque.
Councilmember Holthus asked how the brochure would be distributed. Mr. Berkowitz replied it
will be at City Hall, VFW, and marketed with help from Anoka County Veteran Services. Mr.
Berkowitz said staff will take Council's feedback, make changes, and bring it back for final
approval.
Mayor Trude asked how people could get a plaque for a WWI Veteran and the resident did not
have any paperwork. Mr. Berkowitz replied the committee will meet and use their best judgement
in determining authenticity.
Councilmember Butler asked if the wall would be able to be expanded. Mr. Berkowitz replied the
design has already been expanded from 500 to 940. He stated plaques could also go on the back
and there is the possibility of adding another wall.
Councilmember Butler asked if the $300 price was reasonable. Mr. Berkowitz replied the task
force believes the cost is reasonable and the fees from the sales will go back into the memorial.
DISCUSSION/ACC- WALKING TRACK
Mr. Sutherland explained staff conducted a lot of research on walking tracks and presented the
information to the Council. He indicated his research showed that most cities do not charge for
their walking track unless they have a controlled access. He stated there are three entrances to get
on the track. Mr. Sutherland stated he is concerned that it will take a lot of staff time to charge
28 non-residents to use the track.
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Councilmember Butler stated there should be a charge for non-residents. He sees it as a benefit for
residents for paying for it. Councilmember Butler indicated he would leave the process up to the
staff. He suggested a non-resident annual pass, signing in, posting signs, and not tightly enforcing
the charge. He would like the perception to be that residents get priority and benefit.
Councilmember Bukkila stated she agrees with Councilmember Butler that the walking track
should be a benefit for residents and is concerned that non-residents will take advantage of it. She
is concerned it is going to be popular, crowded, and worried that kids will be running around on
it. She would like to see some mechanism for controlling access.
Councilmember Barthel stated he agrees with Councilmembers Butler and Bukkila. He believes
many things in the Community Center should be free for residents. He stated he does not want to
see an amenity that Andover residents are paying for with their property taxes used by people from
other communities for free. He stated the City is doing a huge disservice if they allow it. He
believes the Community Center can come up with something to charge non-residents.
Andover City Council Workshop Meeting
Minutes —May 19, 2020
Page 3
1 Councilmember Holthus suggested a free key card that people could pick up at the front desk after
2 proving they are a resident and requiring non-residents to pay for the card.
4 Councilmember Barthel stated in the winter it will be busy and would like to see staff come up
5 with a plan.
7 Mayor Trude reiterated Mr. Sutherland's concern with three entry points. Mr. Sutherland stated
8 the dryland training area, meeting rooms, and activity viewing are only accessible from the
9 walking track. He stated it will be nearly impossible to determine why people are on the track and
10 if they will need to be charged.
11
12 Councilmember Bukkila stated she is surprised no one thought of this issue in the design plan and
13 it should have been discussed during the design phase.
14
15 Councilmember Butler replied there could be signs stating free for Andover residents and giving
16 them a key fob.
17
18 Mr. Sutherland stated it would be tens of thousands of dollars to implement a system with
19 equipment, staff, and time to monitor the track.
20
21 Mayor Trude stated Mr. Sutherland did the research and the Council saw the design. She suggested
22 placing signs "open to Andover residents" and having a lock box for depositing money.
23
24 Mr. Sutherland showed Council a punch card sold for Community Center use. He stated he did
25 not understand when the non-resident charge became an issue. The Community Center does not
26 charge non-resident fees anywhere else. Mr. Sutherland suggested mailing punch cards to every
27 resident so they can use the facility at no charge. He stated it would be much easier than
28 implementing a non-resident fee for the use of the walking track.
29
30 Mr. Dickinson stated during the design phase and his presentations, it was determined the walking
31 track would be free. He stated Park Dedication money was used for the track for it to be considered
32 a park amenity. He explained the City does not pursue resident non-resident fees for programs or
33 facilities. He stated non-residents can use the City's parks and trails. Mr. Dickinson stated he
34 does not believe the walking track will be packed.
35
36 Councilmember Bukkila stated she always thought there was going to be a fee for non-residents
37 to use the walking track. She said she is shocked hearing that it was always intended to be free.
38 Mr. Dickinson stated if Council gives direction to charge, staff will come up with a plan.
39
40 Councilmember Bukkila stated she is willing to go for a season to see how it works out. Mayor
41 Trude stated there will be lighter usage this year due to COVID-19.
42
43 Mayor Trude stated the City is not going to make any money off the track as it will cost more to
44 staff it and Mr. Sutherland is struggling finding staff already.
Andover City Council Workshop Meeting
Minutes — May 19, 2020
Page 4
1 Councilmember Bukkila stated she would like objective research presented to the Council. Mayor
2 Trude replied Mr. Sutherland did extensive research. Councilmember Butler suggested looking at
3 a system to make the entire facility operate more efficiently.
4
5 Mr. Dickinson stated it is the purpose of the Advisory Committee to look at these details.
6 Councilmember Barthel stated he would like to see options and costs. He stated he wanted to see
7 free amenities for Andover residents when the expansion was approved.
9 Council asked staff to take it to the Advisory Committee and come back with a recommendation
10 and a detailed plan including costs.
11
12 Councilmember Butler asked if there were going to be lane markings and a side for runners and
13 walkers. Mr. Sutherland replied he is not concerned about the striping for the first year. He would
14 like to see how the track operates and add the striping if necessary. Councilmember Butler replied
15 the lane markings give people a visual cue and if the track is busy, signs can direct walkers to the
16 inside lane and runners to the outside. Council directed staff to complete the striping with
17 installation.
18
19 Councilmember Butler commented the Community Center Advisory Committee was asked by
20 email for their opinion of charging for the walking track and that it was not a formal
21 recommendation. He stated fees have never been discussed by the committee and he has tried to
22 bring it up several times.
23
24 2021-2025 CIP DEVELOPMENT EQUIPMENT DISCUSSION
25
26 Mr. Dickinson stated staff is not proposing a street reconstruction project for 2021. He said the
27 funds would be shifted into a mill and overlay program. He explained staff are evaluating streets
28 at this time to determine the worst streets. Mr. Dickinson stated there is a 25% assessment for the
29 mill and overlay program to bring revenue into the fund and that staff are still patching and
30 maintaining streets. Councilmember Barthel asked about the cost a resident would pay for a mill
31 and overlay in the denser neighborhoods. Mr. Dickinson stated based on current projects $700-
32 $1,OOOper property.
33
34 Mr. Dickinson detailed each item in the equipment plan for 2021-2025.
35
36 OTHER BUSINESS
37
38 Mayor Trude noted other cities are giving credits for on -sale liquor licenses for the months that
39 the businesses were closed down. Mr. Dickinson replied the item will be brought before Council
40 and it would be about a $1,000 refund for each business.
41
42 Council consensus was to refund the fee and directed staff to begin the process.
43
Andover City Council Workshop Meeting
Minutes — May 19, 2020
Page 5
ADJOURNMENT
Motion by Bukkila, Seconded by Barthel, to adjourn. Motion carried unanimously. The meeting
adjourned at 9:27 p.m.
Respectfully submitted,
Shari Kunza, Recording Secretary
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administral
FROM: Lee Brezinka, Finance Manager
SUBJECT: Payment of Claims
DATE: June 2, 2020
INTRODUCTION
Attached are disbursement edit lists for claims related to the on-going business of the City of Andover.
Claims totaling $372,132.20 on disbursement edit list #1 from 05/22/2020 has been issued and released.
Claims totaling $907,260.66 on disbursement edit list 42 dated 06/02/2020 will be issued and released upon
approval.
BUDGET IMPACT
The edit lists consist of routine payments with expenses being charged to various department budgets and
projects.
ACTION REQUESTED
The Andover City Council is requested to approve total claims in the amount of $1,279,392.86. Please note
that Council Meeting minutes will be used as documented approval.
Respectfully submitted,
U4_
Lee Brezinka
Attachments: Check Proof Lists
Accounts Payable
Computer Check Proof List by Vendor
User: BrendaF
Printed: 05/21/2020 - 2:35PM
Batch: 00420.05.2020
Invoice No Description
circ as
NDQVER
Amount Payment Date Acct Number Reference
Vendor:
AcreLand
Acre Land Surveying, Inc.
Check Sequence: 1
ACH Enabled: False
20155LC
3512142nd Ave - Research Legals
450.00
05/22/2020
0101-42300-63005
Check Total:
450.00
Vendor:
AFLAC
AFLAC
Check Sequence: 2
ACH Enabled: False
006905
May 2020 Premium
1,018.98
05/22/2020
0101-00000-21209
Check Total:
1,018.98
Vendor:
A11RigRe
Albight Renovation, Inc.
Check Sequence: 3
ACH Enabled: False
91460296
Refund, Never Installed Fence
35.00
05/22/2020
0101-41600-52265
Check Total:
35.00
Vendor:
AnderRic
Richard Anderson
Check Sequence: 4
ACH Enabled: False
32234
Refund Garden Plot
40.00
05/22/2020
4180-49300-58106
Check Total:
40.00
Vendor:
AnkCity
City of Anoka
Check Sequence: 5
ACH Enabled: False
INVO0490
Traffic Signal - Bunker &7th Ave
22.86
05/22/2020
0101-43400-62005
Check Total:
22.86
Vendor:
AnkCo02
Anoka Cc Property Tax Div
Check Sequence: 6
ACH Enabled: False
223224420014
15211 Nighingale Abate 2020 Taxes
172.86
05/22/2020
0101-41930-62020
Check Total:
172.86
Vendor:
BillsSup
Bill's Superette, Inc.
Check Sequence: 7
ACH Enabled: False
78410
Car Washes
8.75
05/22/2020
0101-42300-61020
78420
Car Washes
8.75
05/22/2020
0101-41600-61020
78430
CarWashes
US
05/22/2020
0101-41500-61020
AP -Computer Check Proof List by Vendor (05/21/2020 - 2:35 PM) Page 1
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
Check Total:
26.25
Vendor: BouldCon
Boulder Contracting LLC
Check Sequence: 8
ACH Enabled:
False
438 -Escrow
438143rdAvmueNW
5,250.00
05/22/2020
7200-00000-24204
438-Insp Fee
438143rd Avenue NW
-50.00
05/22/2020
0101-41600-54180
Check Total:
5,200.00
Vendor: CenLink
CenturyLink
Check Sequence: 9
ACH Enabled:
False
763 755-0776
City Hall Service
24.99
05/22/2020
0101-41910-62030
763 755-0776
Public Works Service
24.99
05/22/2020
0101-41930-62030
763 755-0776
Fire Department Service
25.00
05/22/2020
0101-41920-62030
763 755-0776
Comm Center Service
25.00
05/22/2020
2130-44000-62030
Check Total:
99.98
Vendor: CintasGK
Cintas Corp- Cintas Loc #16K
Check Sequence: 10
ACH Enabled:
False
4050722835
Floor Mat Rental
49.27
05/22/2020
0101-41910-62200
Check Total:
49.27
Vendor: Colonial
Colonial Life & Accident
Check Sequence: 11
ACH Enabled:
False
7156706-0601188
June 2020 Premium - E7156706
279.90
05/22/2020
0101-00000-21210
Check Total:
279.90
Vendor: CoreMain
Core & Main LP
Check Sequence: 12
ACH Enabled:
False
M212300
Water Meter
2,191.49
05/22/2020
5100-48100-61035
Check Total:
2,191.49
Vendor: D&M Ent
D & M Enterprises
Check Sequence: 13
ACH Enabled:
False
2019-03254
Refund -Job Cancelled
150.00
05/22/2020
0101-42300-52200
Check Total:
150.00
Vendor: ECM
ECM Publishers, Inc.
Check Sequence: 14
ACH Enabled:
False
774932
Monthly Recycling Program
260.00
05/22/2020
0101-46000-63025
Check Total:
260.00
Vendor: Edi -Dole
edi-dolejs consulting engineers
Check Sequence: 15
ACH Enabled:
False
20-038.00-1
PW Veh Maint/Cold Storage/Site Wk
6,850.00
05/22/2020
4303-49300-63010
AP -Computer Check Proof Listby Vendor (05121/2020 - 2:35 PM) Page 2
Invoice No Description Amount Payment Date Acct Number Reference
AP -Computer Check Proof List by Vendor (05/21/2020 - 2:35 PM) Page 3
Check Total:
6,850.00
Vendor: ElofsonM
Michael Elofson
Check Sequence: 16
ACE Enabled:
False_
115662060
Refund - Never Installed Fence
35.00
05/22/2020
0101-41600-52265
Check Total:
35.00
Vendor: Pastoral
Fastenal Company
Check Sequence: 17
ACH Enabled:
False
MNSPRI55576
Coverall
37.89
05/22/2020
5100-48100-61005
MNSPRI55576
Coverall
37.89
05/22/2020
520048200-61005
NINSPRISS576
Coverall
37.89
05/22/2020
5300-48300-61005
Check Total:
113.67
Vendor: Ferguson
Ferguson Waterworks #2516
-
Check Sequence: 18
ACH Enabled:
False
0453792
Water Meter Supplies
121.83
05/22/2020
5100-48100-61035
0453886
Hydrant Wrench
212.04
05/22/2020
5100-48100-61110
Check Total:
333.87
Vendor: GovConn
GovConnection, Inc.
Check Sequence: 19
ACH Enabled:
False
57714021
Wireless Combo MK540 for Stock
239.60
05/22/2020
0101-41420-61225
Check Total
239.60
Vendor: IngerRan
Ingersoll Rand Company
Check Sequence: 20
ACH Enabled:
False
30827229
Valve Complete Drain Labor
826.14
05/22/2020
5100-48100-63100
Check Total:
826.14
Vendor: IsamiRe
Isauti Ready -Mix, Inc.
Check Sequence: 21
ACH Enabled:
False
86529
Hidden Crk N Park Playground Improvements
561.00
05/22/2020
0101-45000-65300
86532
Hidden Crk N Park Playground Improvements
471.00
05/22/2020
0101-45000-65300
86577
Strootman Park Playground Improvements
700.00
05/22/2020
0101-45000-65300
86592
Strootman Park Playground Improvements
792.00
05/22/2020
0101-45000-65300
Check Total:
2,524.00
Vendor: JCFirePr
Johnson Controls Fire Protection LP
Check Sequence: 22
ACH Enabled:
False
21616040
Alarm Monitoring Maint Contract
420.00
05/22/2020
0101-41920-62300
Check Total:
420.00
Vendor: KinectEG
Kinect Energy Group
Check Sequence: 23
ACH Enabled:
False
AP -Computer Check Proof List by Vendor (05/21/2020 - 2:35 PM) Page 3
Invoice No Description Amount Payment Date Acct Number Reference
310246/11171502
Community Center - 11171502-5
2,739.94
05/22/2020
2130-44000-62015
310246/11171508
Public Works - 11171508-2
1,083.91
05/22/2020
0101-41930-62015
Check Total:
3,823.85
Vendor: KothmaSL
Steve & Lori Kothman
Check Sequence: 24
ACH Enabled:
False
Escrow
Driveway Escrow @ 2669 Coon Creek Drive
600.00
05/22/2020
4140-00000-24201
Check Total:
600.00
Vendor: Lawson
Lawson Products, Inc.
Check Sequence: 25
ACH Enabled:
False
9307554749
Mise. Supplies
112.30
05/22/2020
5100-48100-61005
Check Total:
112.30
Vendor: LegShiel
Legal Shield
Check Sequence: 26
ACH Enabled:
False
31833
June 2020 Premium
190.45
05/22/2020
0101-00000-21219
Check Total:
190.45
Vendor: MadNat1L
Madison National Life Ins Co, Inc
Check Sequence: 27
ACH Enabled:
False
1393668
June 2020 Premium
847.38
05/22/2020
0101-00000-21216
Check Total:
847.38
Vendor: MarkExce
Mark of Excellence Homes Inc
Check Sequence: 28
ACH Enabled:
False
Escrow
Catcher's Creek East
237,975.00
05/22/2020
7200-00000-24209
Escrow
Catcher's Creek East
4,000.00
05/22/2020
7200-00000-24209
Interest
Catcher's Creek East
27.05
05/22/2020
7200-41400-56910
Interest
Catcher's Creek East
11.74
OS/22/2020
7200-41400-56910
Check Total:
242,013.79
Vendor: Menards
Menards Inc
Check Sequence: 29
ACH Enabled:
False
26359
2 X 4 Studs, Disinfective Wipes & Dawn
17.59
05/22/2020
0101-43100-61020
26441
Air Filters, 1 X 6 & 1 X 3 Boards
25.72
05/22/2020
0101-41910-61120
Check Total:
43.31
Vendor: Mickman
Mickmm Brothers Inc.
Check Sequence: 30
ACH Enabled:
False
SERV0038625
Start Up Irrigation System
3,108.16
0522/2020
2110-46500-63010
Check Total:
3,108.16
Vendor: MNEquipn
Minnesota Equipment
Check Sequence: 31
ACH Enabled:
False
AP -Computer Check Proof List by Vendor (05/212020 - 2:35 PK Page 4
Invoice No Description
P03262 Sawhead Adap
Amount
Check Total:
Vendor: MNLifeln
Minnesota Life Insurance Company
0034706/120964
June 2020 Premium
0034706/120964
June 2020 Premium
0034706/120964
June 2020 Premium
0034706/120964
June 2020 Premium
5,200.00
Check Total:
Vendor: NCPERS
NCPERS Group Life Ins
312000062020
June 2020 Premium
312000062020
June 2020 Premium
44.06
Check Total:
Vendor: NoAmSafe
North American Safety Inc.
I11;V50851
Rain Pants
INV50851
Rain Pants
INV50851
Rain Pants
0101-00000-21205
Check Total:
Vendor: PionRese
Pioneer Research Corp
257996
Snow Plow Coating
Check Total:
Vendor: PrestoGr
Presto Graphics Inc.
65534
Window Envelopes
7100-00000-21218
Check Total:
Vendor: SharperH
Sharper Homes
14218 - Escrow
14218 Holly Street NW
14218 -Insp Fee
14218 Holly Street NW
Check Total:
Vendor: SioValEn
Sinus Valley Environmental Inc
10838
Svenfloc 855A- 55 Gal Drum
Amount
Payment Date
Acct Number
Reference
15.95
05/22/2020
0101-43100-61020
05/22/2020
15.95
-50.00
05/22/2020
0101-41600-54180
5,200.00
Check Sequence: 32
ACH Enabled: False
22.50
05/22/2020
0101-42200-60330
05/22/2020
44.06
05/22/2020
0101-00000-21205
76.76
05/22/2020
7100-00000-21218
1,430.44
05/22/2020
0101-00000-21205
1,573.76
Check Sequence: 33
ACH Enabled: False
16.00
05/22/2020
7100-00000-21218
160.00
05/22/2020
0101-00000-21205
176.00
Check Sequence: 34
ACH Enabled: False
36.00
05/22/2020
520048200-61005
36.00
05/22/2020
5300-48300-61005
36.00
05/22/2020
5100-48100-61005
108.00
Check Sequence: 35
ACH Enabled: False
3,697.75
05/22/2020
0101-43200-61125
3,697.75
Check Sequence: 36
ACH Enabled: False
580.76
05/22/2020
0101-41400-61005
AP -Computer Check Proof List by Vendor (05121/2020 - 2:35 PM) Page 5
Check Sequence: 37 ACH Enabled: False
5,250.00
05/22/2020
7200-00000-24204
-50.00
05/22/2020
0101-41600-54180
5,200.00
Check Sequence: 38 ACH Enabled: False
1,890.00
05/22/2020
5100-48100-61040
AP -Computer Check Proof List by Vendor (05121/2020 - 2:35 PM) Page 5
Invoice No Description Amount Payment Date Acct Number Reference
Check Total
Vendor: USBankEq US Bank Equipment Finance
414555250 Taskalfa 4003I Copier @ Public Works
Check Total:
Vendor: WasMgmt2
Check Total:
Vendor: SLSERC
Sl-Serco
11076804C
April 2020 - Quarterly Site Visits
8549571-0500-0
Check Total:
Vendor: SmrTri2
Star Tribune
10962115
IPad Subscription 05/31/20 - 06/28/20
8549575-0500-1
Check Total:
Vendor: SunderPI
Sunderland Plumbing
2020-01160
Refund Overpayment on Permit
Check Total:
Vendor: SWDevelo
SW Development, LLC
Escrow
Country Oaks North 4th Addition
Interest
Country Oaks North 4th Addition
05222020
Check Total:
Vendor: ThomasJa
Janet R Thomas
Escrow
Shadowbrook North
Interest
Shadowbrook North
Check Total
Vendor: USBankEq US Bank Equipment Finance
414555250 Taskalfa 4003I Copier @ Public Works
Check Total:
Vendor: WasMgmt2
Waste Management - Blaine
8549562-0500-9
0420 Garbage Service @ City Hall
8549571-0500-0
PW Garbage Disposal
8549571-0500-0
PW Garbage Disposal
8549571-0500-0
PW Garbage Disposal
8549574-0500-4
04/20 Garbage Service @ FS#2
8549575-0500-1
04/20 Garbage Service @ FS91
8551660-0500-6
05/20 Garbage Service @ FS#3
1,890.00
Check Sequence: 39
9,615.40 05/22/2020 5100-48100-63010
9,615.40
Check Sequence: 40
20.92 0522/2020 0101-41200-61320
Check Sequence: 41
85.00 05/22/2020 0101-00000-10301
85.00
Check Sequence: 42
50,000.00 05/22/2020 7200-00000-24209
28.82 0522/2020 7200-41400-56910
v,vco.oc
Check Sequence: 43
22,500.00
05/22/2020
7200-00000-24209
10.57
05/22/2020
7200-41400-56910
22,510.57
Check Sequence: 44
180.15
05222020
0101-41930-62200
180.15
Check Sequence: 45
141.28
05/22/2020
0101-41910-62020
334.36
05/22/2020
0101-45000-62020
423.53
05/22/2020
0101-41930-62020
1,471.19
05/22/2020
0101-46000-62020
103.74
05/22/2020
0101-41920-62020
103.11
05/22/2020
0101-41920-62020
173.80
05/22/2020
0101-41920-62020
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
AP -Computer Check Proof List by Vendor (05/21/2020 - 2:35 PM) Page 6
Invoice No
Vendor: Wunderli
64515
Description
Check Total:
Wunderlich-Malec Engineering
ASN BF Fac & E Field Lighting
Check Total:
Total for Check Run:
Total of Number of Checks
Amount Payment Date Acct Number
2,751.01
Check Sequence: 46
1,620.00 05/22/2020 4150-49300-63005
1,620.00
372,132.20
46
Reference
ACE Enabled: False
AP -Computer Check Proof List by Vendor (05/21/2020 - 2:35 PM) Page 7
Accounts Payable
Computer Check Proof List by Vendor
User: BrendaF
Printed: 05/28/2020- 2:35PM
Batch: 00402.06.2020
A&M
nrzIYR
Invoice No Description Amount Payment Date Acct Number Reference
Vendor: 292Desig
292 Design Group, Inc.
Check Sequence: 1
ACH Enabled:
False
17102.02-10
Community Center Expansion
28,780.58
06/02/2020
4403-49300-63005
Check Total:
28,780.58
Vendor: AmSignal
American Signal Corporatio
Check Sequence: 2
ACH Enabled:
False
200453 -DB
Replacement of Sirens #5 & #7
10,807.80
06/02/2020
4180-49300-63010
Check Total:
10,807.80
Vendor: Astech
Astech
Check Sequence: 3
ACH Enabled:
False
Payment #1
2020 Mill & Overlay - Martin Street
152,754.75
06/02/2020
4140-49300-63010
Payment #1
2020 Mill & Overlay - Woodland Est 1&2
273,256.21
06/02/2020
4140-49300-63010
Payment #1
2020 Mill & Overlay - Jay Sheet
359,932.43
06/02/2020
4140-49300-63010
Check Total:
785,943.39
Vendor: BloSecSo
Bloomington Security Solutions
Check Sequence: 4
ACH Enabled:
False
20020413
PW Veh Maint/Cold Storage/Site Wk
7,341.55
06/02/2020
4303-49300-63010
20020418
PW Veh Maint/Cold Storage/Site Wk
11,113.00
06/02/2020
4303-49300-63010
Check Total:
18,454.55
Vendor: StPauci
City of St. Paul
Check Sequence: 5
ACH Enabled:
False
INV40922
Asphalt Mix
10,161.84
06/02/2020
0101-43100-61125
Check Total:
10,161.84
Vendor: MNDOH
Minnesota Department of Health
Check Sequence: 6
ACH Enabled:
False
1020034
20202nd Qtr Water Connection Fee
16,438.00
06/02/2020
5100-48100-63050
Check Total:
16,438.00
Vendor: NoRoofln
Northern Rooting, Inc.
Check Sequence: 7
ACH Enabled:
False
AP -Computer Check Proof List by Vendor (05/2812020 - 2:35 PM) Page 1
Invoice No Description Amount Payment Date Acct Number
8462
Labor for Caulking & Masonry Repairs
5,250.00
06/02/2020
5100-48100-63105
8462
Labor for Caulking & Masonry Repairs
9,400.00
06/02/2020
4160-49300-63105
Check Total:
14,650.00
Vendor: WSB
WSB & Associates, Inc.
Check Sequence: 8
R-012615-000-21
Vet Mem Const-Nightgl to Tower
1,858.50
06/02/2020
4140-49300-63005
R-013849-000-11
Country Oaks North 4th Addition
6,744.00
06/02/2020
7200-00000-24203
R-013884-000-11
Catcher's Creek East
11,074.00
06/02/2020
7200-00000-24203
R-014010-000-13
PW Veh Maint/Cold Storage/Site Wk
966.00
06/02/2020
4303-49300-63005
R-014276-000-8
Shadowbrook North
392.00
06/02/2020
7200-00000-24203
R-015803-000-2
Risk & Resilience Assess -Water
990.00
06/02/2020
5100-48100-63005
Check Total: 22,024.50
Total for Check Run: 907,260.66
Total of Number of Checks: 8
Reference
ACH Enabled: False
AP -Computer Check Proof List by Vendor (05/28/2020 - 2:35 PM) Page 2
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.AN DOVE RM N.GOV
TO:
CC:
FROM:
SUBJECT:
DATE:
Mayor and Council Members
Jim Dickinson, City Adminis
David D. Berkowitz, Director
Todd J. Haas, Assistant
Public
rater
of
blic WEngineera'>
Work ectorector
Receive Assessment Roll/Adopt Assessment Roll/20-33/3522-142nd Avenue NW -
Engineering
June 2, 2020
INTRODUCTION
The City Council is requested to receive the assessment roll and adopt the assessment roll for 3522-142"d
Avenue NW, Project 20-33 for water main.
DISCUSSION
Improvements were constructed in 1994 as part of City Project 94-17, Quickstrom's Addition. In 1994 a
set rate was adopted with no interest until the time of hookup. See the attached meeting minutes and
resolution from July 19, 1994.
The final assessment for water main for this parcel is as follows:
*Watermain Connection Charge
* Watermain Area Charge
*Lateral Charge
*Total Assessment
$1190.00
$531.00
$2546.35
$4,267.35
BUDGETIMPACT
The $4,267.35 will be assessed to the property over a 5 -year period at 4.5% interest.
ACTION REQUIRED
The City Council is requested to receive the assessment roll and adopt the assessment roll for Project 20-
33, 3522-142"d Avenue NW for water main.
R ectfully submitted,
(� O , (3::&c
�,r Todd J. Haas
Attachments: Resolution, Assessment Roll & Meeting Minutes and Resolution from the July 19, 1994
City Council Meeting
cc: Joseph Scharber, 3522-142"d Avenue NW (copy sent by mail)
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO. -20
MOTION by Councilmember
to adopt the following:
A RESOLUTION RECEIVING ASSESSMENT ROLL AND ADOPTING ASSESSMENT
ROLL FOR PROJECT NO. 20-33, 3522-142 AVENUE NW.
WHEREAS, the property owner has waived their right to a public hearing
(assessment hearing) as approved at the May 19, 2020 City Council Meeting.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made part
hereof, is hereby accepted and shall constitute the special assessment against the lands
named therein, and each tract of land therein included is hereby found to be benefited by
the proposed improvement in the amount of the assessment levied against it.
2. Such assessments shall be payable in equal annual installments extending over
a period of 5 years, the first of the installments to be payable on or before the first Monday
in January 2021 and shall bear interest at the rate of 4_5 percent per annum from the date
of the adoption of this assessment resolution. To the first installment shall be added
interest on the entire assessment from the date of this resolution until December 31, 2025.
To each subsequent installment when due shall be added interest for one year on all
unpaid installments.
3. The owners, of any property so assessed may, at any time prior to certification
of the assessment to the County Auditor, pay the whole of the assessment on such
property, with interest accrued to the date of payment, to the City Treasurer, except that
no interest shall be charged if the entire assessment is paid within 30 days from the
adoption of this resolution; and he may, at any time thereafter, pay to the City Treasurer
the entire amount of the assessment remaining unpaid, with interest accrued to December
31 of the year in which such payment is made. Such payment must be made before
October 15 or interest will be charged through December 31 of the next succeeding year
in which such prepayment is made.
MOTION seconded by Councilmember
and adopted by the
City Council at a regular meeting this 2nd day of June 2020, with
Councilmember s, voting in
favor of the resolution, and Councilmembers voting
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Julie Trude - Mayor
Michelle Hartner— Deputy City Clerk
CITY OF ANDOVER
Special Assessment Roll
DATE: June 2, 2020
PROJECT: #20-33: 3522 -142nd Ave NW Water Main
PIN:
LOT:
BLOCK:
Address: 3522 -142nd Ave NW
NOTE: 1. Interest will start accruing from the date the special assessment is adopted.
Water Main
Total
Connection
Area
Lateral
$
4,267.35
$
1,190.00
$
531.00
$
2,546.35
Interest Rate:
4.50%
Number of Payments:
5
Annual Payment:
$
972.07
2021
2022
2023
2024
2025
TOTAL
Principal
$
780.04
$
815.14
$
851.82
$
890.15
$
930.20
$ 4,267.35
Interest
192.03
156.93
120.25
81.92
41.87
593.00
Total
$
972.07
$
972.07
$
972.07
$
972.07
$
972.07
$ 4,860.35
Principal Balance:
$
3,487.31
$
2,672.17
$
1,820.35
$
930.20
$
-
NOTE: 1. Interest will start accruing from the date the special assessment is adopted.
Regular Andover City Council Meeting
Minutes - July 19, 1994
Page 4
(Public Hearing: Quickstrom Watermain/IP94-17, Continued)
being initiated by the developer on the north side of 142nd Avenue NW,
Woodland Pond 2nd Addition. The watermain will run along the north edge
of the roadway, with service provided to the south side by either open
cut or jacking under the road. Both methods will be bid to determine
which would be the most cost effective. Because this project runs past
not be forced to hook up to city water until theywant to. The north
side of 142nd Avenue will be replace wI oncre a curb and gutter,
with that cost assessed against the developer of Woodland Pond Second
Addition. Mr. Davidson then reviewed the area, connection and lateral
charges for the project. The total estimated cost to hook up to the
watermain would be $4,142.84 based on 1994 rates. The area and
connection charges are adjusted each year on January 1. The intent is
the Citv would carry these costs without interest until it is connected.
One resident asked if they will replace any sod that is dug up. That was
not done during the street and sanitary sewer project, even though they
said it would be done. Mr. Davidson stated it will be done in this
project.
Another resident asked what his cost will be if he hooks up four years
from now. Mr. Davidson stated he could not predict the rate of increase
for area and connection charges, but it has never gone down. A woman
asked about the ability to get concrete curb and gutter on their side of
the street. Mr. Davidson stated that would be done only by petition of
the majority of the residents. That is not a part of the discussions
this evening. If it were petitioned and done as a part of the project,
it would be assessed immediately.
Mayor McKelvey asked if anyone wanted to change their vote on the
petition. There was no response.
MOTION by Jacobson, Seconded by Knight, to close the public hearing.
Motion carried unanimously. 7:50 p.m.
MOTION by Knight, Seconded by Perry, the Resolution presented ordering
the improvement of watermain, Project No. 97-17, Quickstrom
Addition/142nd Avenue NW, with the costs to be deferred until it is
hooked up. (See Resolution R155-94) Motion carried unanimously.
PRESENTATION OF 1993 ANNUAL REPORT
Bill Lauer, audit manager for Malloy, Karnowski, Radosevich and Company,
reviewed the opinions issued on the financial condition of the City.
They gave a clear opinion of the overall financial situation with the
exception that they did not audit the fixed assets. He also noted the
findings that the City does not maintain general fixed assets records
and that the bids are not retained for the specific amount of time by
the consulting firms. He also highlighted some items from the
management report.
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO. 155-94
MOTION by Councilmember Knight to adopt the following:
A RESOLUTION ORDERING THE IMPROVEMENT OF WATERMAIN ,
PROJECT NO. 94-17 IN THE QUICKSTROM ADDITION/ ND AVENUE NW
AREA AND DIRECTING PREPARATION OF FINAL PLANS AND SPECIFICATIONS.
WHEREAS, Resolution No. 134-94 of the City Council adopted on
the 5th day of July 19 94 , fixed a date for a public
hearing and
WHEREAS, pursuant to the required published and mailed notice,
such hearing was held on the 19th day of July
19 94 ; and
WHEREAS, all persons desiring to be heard were given such
opportunity for same; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of Andover to hereby order improvement Project No. 94-17
BE IT FURTHER RESOLVED by the City Council of the City of
Andover to hereby designate TKDA as the Engineer
for this improvement and they are directeJ to prepare plans and
specifications for such improvements.
BE IT STILL FURTHER RESOLVED by the Cit Council of the City of
Andovehat the .ossa for s lmpr t will be a erre un r
suc time as .the properties are connected to the water system.
MOTION seconded by Councilmember Perry and adopted by
the City Council at a regular meeting this 19th day of
July , 19 94 with Councilmembers McKelvey, Knight,
Dalien, Jacobson, Perry voting in favor of the resolution,
and Councilmembers none voting against,
whereupon said resolution was declared passed.
ATTEST:
Victoria Clerk
CITY OF ANDOVER
' G • Qv%G
E. McKelvey - M#yor
ANDOVER SPECIAL ASSESSMENTS
PROJECT NAME Ouickstrom Addn PROJECT NO.: 4-17/Comm, No. 10724
FEASIBILITY STUDY: Date 6/30/94
CONTRACT AWARD: Date 9/27/94
FINAL CONTEACT C=
Engineering:
Aerial Mapping (1% of street)
Drainage Plan (0.3% of street/storm)
Administration (3%)
Assessing (1%) Invoice
Bonding (0.58')
Legal & Easement
Advertising
Testing:
Other: Qjtv Plat Rev & Engr
Construction Interest (4.0%)
Amount $ 21,040.00
Amount $ 21,395.88*
$ QJ45.88*
$ 5 I62
16
$ N/A
(11Unit
$ N/A
$ 622.38
$ 5.841.00
$ 207.45
@ $ 1100 )
From 9/24/94 to 8/18/95 Months: 11
TOTAL EXPENSES (% of Final Contract Cost - 35.01 %
TOTAL PROJECT COST
Trunk Source and Storage:
Watermain:
Connection Charge
$ 13,090.00
(11Unit
@ $ 71900,_)
Area Charge
$ 5.841.00
(5--31„Acres
@ $ 1100 )
Lateral Charge
$
(_—__LF
@ $ )
Sanitary Sewer:
Connection Charge
$ N/A
(_Units
@
Area Charge
$ N/A
(__-__Acres
@ S )
Lateral Charge
$ N/A
(----LP
@ S )
Storm Sewer:
Area Charge
$ N/A
(_—__Acres
@ $ )
TOTAL TRUNK SOURCE AND
STORAGE
+$ 18,931.00
Prev. Assessed St.
Proj 80-3
City Share: $
From Trunk Scource
& Storage -$
11,968.24
Work Previously Done:
Proj 94-2
$ 11,968.24**
Subtotal
TOTAL TO BE ASSESSED
Current Assessment per Lot:
$ 46,940.83 = $4,267.35
11 Lots
Feasibility Report (6/30/94) $4,142.84
* 1/2 142nd Avenue NW W.M. Plus Services
**Rep'l Previously assessed St. Proj 80-3
$ 46.940.83
10724
Rev. 2-1-95
`%-`kND0VE^
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
FROM: David Berkowitz, Director of PublicWork�/City Engineer
SUBJECT: Approve Veterans Memorial Policy and Brochure - Engineering
DATE: June 2, 2020
INTRODUCTION
The City Council is requested to approve the attached Veterans Memorial Policy and Brochure.
DISCUSSION
Staff along with the Veterans Memorial Committee worked on a policy and brochure for the Veterans
Memorial at the intersection of Veterans Memorial Boulevard and Nightingale Street. Oertel Architects
prepared the graphic for the brochure. Both items were reviewed by the City Council at the May 15,
2020 City Council Workshop and the suggested changes were incorporated in the final documents.
ACTION REQUIRED
The City Council is requested to approve attached Veterans Memorial Policy and Brochure
Respectfully submitted,
David D. Berkowitz
Attachments: Veterans Memorial Policy and Brochure
Andover, Minnesota
MEMORIAL RULES AND POLICIES
1. PURPOSE:
Under the direction of the City of Andover City Council, a Memorial has been approved
as a final resting place for the names of those who have honorably served our Great
Nation's military.
2. MISSION:
To honor our community members who have selflessly served our Nation.
3. ELIGIBILITY:
Eligibility includes individuals that live in or have lived in Andover, including their
relative(s) and individuals that currently work or have worked for the City of Andover,
including their relative(s) are eligible for plaque placement.
If the above eligibility is met, they must also meet one or more requirements listed below
to have their given birth name or marriage name (no nicknames), rate/rank, branch of
service, and dates of service inscribed on a granite memorial for display on the
memorial.
a. Served in the active military, naval, or air service and who was discharged or
released under conditions other than dishonorable by means of an honorable or
under honorable conditions (general) discharge.
b. Was a member or former member of the selected reserve.
c. Completed at least one (1) enlistment as a member of the selected reserve or, in the
case of an officer, completed the initial obligated service as a member of the
selected reserve
d. Was discharged before completion of the person's initial enlistment as a member of
the selected reserve or, in the case of an officer, period of initial obligated service as
a member of the selected reserve, for a disability incurred or aggravated in line of
duty
e. Died while a member of the active component or selected reserve
f. Retired from an active component or selected reserve
g. Has served honorably in one of the Armed Forces of the United States of America
and has a Department of Defense DD214 form. A U.S. citizen who served in the
armed forces of a government allied with the United States in a war also may be
eligible
4. AUTHORIZED PROOF OF SERVICE:
a. DD Form 214 (Active Component or Selected Reserves)
b. NGB Form 22 or NGB Form 55 (National Guardsman)
c. Memorandum Eligibility for Retired Pay (20 Year Letter)
d. Certificate of Honorable Discharge
e. Verification of Eligibility of Burial in National Veterans Cemetery
f. Memorandum, Notification of Eligibility for Retired Pay at Age 60
g. DD Form 2 (Retired Identification Card)
5. PROCESS:
a. Complete the application and submit with payment.
b. Application is reviewed and approved or denied.
c. Memorial plaque is ordered and received.
d. Memorial plaques are scheduled to be positioned.
e. Memorial plaques will be placed within 3 months after order is received and
approved. Due to weather plaques will be placed between the months of May
through October.
6. MEMORIAL GROUNDS:
To assure the memorial is properly maintained and displays sacred honor to those being
memorialized, we maintain the right to enforce rules and remove items from the
memorial.
a. Flowers may be placed on the memorial grounds on the following dates:
a. Immediately after the plaque is placed.
b. Veterans Day
c. Memorial Day
d. July 4t1
b. Fresh -cut flowers or artificial flowers made of silk, polyethylene, or similar material
are permitted. However, they will be removed when, in the judgment of the grounds
staff, they are unsightly. If flowers are in a vase, the vase shall be non -breakable
and have a steady base to hold the flowers upright. Shepherds hooks or open
flames are not allowed.
c. Potted plants will not be permitted.
d. Public displays of ten or more people shall require the approval of the City staff prior
to holding the event.
e. Nothing shall be affixed to the memorial wall.
f. Alcohol or drugs are not allowed on the memorial property.
g. No bicycles or skateboards shall be admitted to the memorial.
h. No signs or notices or advertisements of any kind shall be allowed in the memorial,
unless placed by the City.
7. MEMORIAL PLAQUE AND PLACEMENT:
a. Memorial plaques shall include the service members Rate/Rank full name, branch of
service, and date of service.
b. It shall be the responsibility of the applicant to assure the information placed on the
plaque is correct.
c. City staff shall determine when and where the plaques shall be placed on the
memorial.
d. The City shall maintain the memorial on a regular basis and will replace damaged
plaques at no cost to the applicant.
e. No touching, scraping, rubbing or spraying of liquids on the memorials or monument
is permitted for any purpose.
8. DONATIONS:
a. Donations will be accepted to properly maintain and/or expand the memorial
gardens.
i. Monetary donations shall be sent to the City of Andover Memorial Fund.
ii. Funds for the memorial shall stay in a specific budgetary line items solely
for the memorial itself.
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MEMORIAL ENGRAVING ORDER FORM
Please complete this form and detach. One form per name, please.
Photocopies of this form can be made if necessary.
Doe Please submit form and contribution to: Andover City Hall, Attn: Veterans Memorial,
1987-1991
1685 Crosstown Boulevard NW, Andover MN 55304
Name of Person Being Honored:
Branch of Service:
Special Recognition
Donor Name(s): —
Ad ress:
❑ ARMY ❑ USAF ❑ NAVY ❑ USMC ❑ USCG
❑ POW ❑ MIA ❑ KIA
Contribution Amount ( $300/Plaque):
Donation Amount:
City:
Email:
�15N
Ph:
State: Zip:—
Payment Type: ❑ CASH ❑ CHECK
If paying by a check or money order, please make payable to: City of Andover
Example of memorial plaque engraving
Eligibility
Individuals that live in or have lived in Andover,
including their relative(s) and individuals that
currently work or have worked for the city of
Andover, including their relative(s) are eligible for
plaque placement.
About the Memorial
Former City Council member Mike Knight had
a desire for many years to honor veterans that
have ties to the city of Andover. He initiated
the naming of Veterans Memorial Boulevard
(formerly 152nd Lane NW) back in 2004 and
continued on to see that a memorial would
be constructed.
Granite Memorial Plaques
Memorial engravings are the perfect
opportunity to individually recognize the
contributions of those who have served in
the military for our country. Bea partof
the memorial by having your name (or a
veteran of your choice*) engraved in a
granite plaque. Plaques are $300 each.
*Veterans must meet eligibility requirements
Conceptual rendering of memorial wall
Donations
Donations will be accepted to provide
additional enhancements to the memorial
such as statues and service plaques.
W
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and City Council
CC: Jim Dickinson, City Administr<
FROM: Michelle Harmer, Deputy City
SUBJECT: Approve Refuse/Recycler Hauler Licenses
DATE: June 2, 2020
INTRODUCTION
Refuse/recycle hauler licenses expired on May 31, 2020.
DISCUSSION
The following licensed hauler in the City has applied for renewal of their licenses.
Walters Recycling and Refuse
ACTION REQUIRED
d
The City Council is requested to approve residential and commercial licenses for the
hauler listed above, contingent upon payment of appropriate fees and their trucks passing
inspections performed by our mechanics. The license period will be from June 3, 2020
through May 31, 2021.
Respectfully submitted,
Michelle Harmer
Deputy City Clerk
Attach: License Applications
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
Business
LICENSE APPLICATION
REFUSE/RECYCLE HAULERS
2. Address of
Street
Business Phone Number 141-1`iD''s%4 E-mail Address _
4. Owner of the collection service:
Name(Plkase print) Phone Number
Street Address City State Zip
Attach a description of each piece of equipment proposed to be used in the
collection operation.
6. Attach a schedule of services to be made to the customer including, but not
limited to, proposed days of collection in different areas of the city.
Attach a schedule of varying rates based on the volume of weight of the refuse
collected indicating the charge for each size container or other schedule of
charges.
8. Provide a certificate of public liability insurance in the amount of at least
$100,000 for injuries, including accidental death, to any one person and in an
amount not less than $300,000 for each accident; and for loss or damage to
property in the amount of $50,000.
9. Check all types of materials you collect and indicate where they are taken for
disposal/processing or recycling:
Name & Location of Disposal/Processing/Recycling
Garbage W arras i�Wctt% , �l/Mfjti
Tires
Used Oil
t/ Appliances �IiyT � ,�{ r �"Uot'
Name & Location of Disposal/Processing/Recycling
✓ Corrugated "IULL0 rU"'
Edible Food Waste
V Scrap Metal
V/ Yard Waste
V Demolition/'
Paper/Paper Products �fgdt i61h6 &/
✓ Plastics
✓ Newspa
Ashes
Tree Debris
Office Paper
V Glass _ r N cff q*urt tcv
Other - specify /
10. License(s) Requested: Residential ($150) Commercial ($150)
11. Number of trucks proposed to be licensed ($25
per truck)
Applicant acknowledges receipt of a copy of City Code Title 4, Chapter 2 and agrees to
comply at all times with the provisions of said ordinance.
5-11: 1.v
Li wd2
Sign lure Date
Fees: Residential License $150.00 License/Receipt #
O&O —
Commercial License $150.00 Insurance Expiration Date:_
Per Truck Fee*
Action: Approved
$25.00 * $50.00 re -inspection fee per truck if 1"
inspection fails:
Date
M
1510
9 C I T Y 0 F (00
CWDOVEA (D
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Ad
Joe Janish, Community
FROM: Jake Griffiths, Associate Planner
SUBJECT: Consider Appeal of Determination of Architectural Compatibility —1393 141st
Lane NW — Jennifer Heilmer (Applicant) - Planning
DATE: June 2, 2020
INTRODUCTION
On April 30, 2020, the City of Andover received a complaint regarding the color of a shed that
had been constructed at 1393 141 st Lane NW. After review by the Andover Review Committee a
determination was made that the color of the shed is not consistent or complimentary to the
principal structure, use and surrounding neighborhood and sent notice to the property owner
informing them that modifications would be required.
On May 8, 2020, the City received a letter of appeal from the property owner. The letter of
appeal and photos provided by Ms. Heilmer are attached for your review. Please note that due to
a typo the incorrect City Code reference was used in the notice from the City. This typo is
reflected in the first part of the letter of appeal which references live stock living in accessory
structures. Upon being made aware of the typo staff informed the property owner of the correct
City Code reference and sent a correction letter to the property owner. At the request of the
property owner, please disregard the first few sentences of the letter of appeal referencing
livestock.
DISCUSSION
City Code 12-6-4-C sets construction and architectural requirements for accessory structures and
is included below for your review:
C. Construction Requirements:
1. To preserve residential neighborhood aesthetics and property values, accessory
structures located:
• closer than the principal structure to a property line fronting a public right-
of-way; or
• within the Metropolitan Urban Service Area (MUSA Boundary); or,
• on any lot of less than two and a half (2.5) acres,
shall be located and designed to be architecturally compatible with the principal
structure, use and neighborhood.
Architectural compatibility shall be accomplished by integrating the exterior
design elements and finishes of the principal structure, use and surrounding
neighborhood into the residential accessory structure. Architectural features may
include:
• roof pitch (minimum 4:12 required), soffits, gables, dormers,
• fenestration (placement of windows/doors);
• exterior finish colors and textures consistent with or complimentary to the
principal structure;
• decorative exterior finishes, siding, wainscot and veneers (brick, stone,
stucco, EFIS, etc.),
• decorative lighting, and
• landscaping.
2. Except as allowed by Section 12-6-5 C for Farm Animals/Livestock, exterior
roof and wall finishes of galvanized or unfinished metal panels are not allowed on
residential accessory structures.
3. Where a determination of architectural compatibility cannot be made by the
Building Official or Zoning Administrator, the determination must be made in
accordance with Title 9, Section 9-1-4.
Andover Review Committee Determination
The subject property is located within the MUSA Boundary and is approximately 0.36 acres in
size, therefore the regulations established by City Code 12-6-4-C listed above apply. At their
May 5, 2020 meeting the Andover Review Committee was presented with photographs of the
shed and the principal structure and determined that the `green' exterior coloration on the shed
was not consistent or complimentary to the `brown' coloration of the principal structure. Photos
of the shed and the principal structure are attached for your review. Please note that aside from
the coloration, the shed meets all other requirements of the City Code.
ACTION REQUESTED
The City Council is asked to consider the letter of appeal and make a decision on if the shed
meets the requirements of the City Code. If the Council decides the shed is compliant, staff will
close the code enforcement case on this property. If the Council decides the shed is not
compliant, staff will continue with enforcement and work with the property owner on obtaining
compliance.
Respectfully submitted
Jake Griffiths
Associate Planner
Attachments
Appeal Letter & Photos
Photos of Shed & Principal Structure
CC: Jennifer Heilmer, 1393 141st Lane NW, Andover, Minnesota 55304
Jake Griffiths
From: Jennifer Heilmer <tupeloh@hotmail.com>
Sent: Friday, May 15, 2020 2:37 PM
To: Jake Griffiths
Subject: Appeal
Attachments: Resized_20200512_200759 jpg; 20200515_142305 15 jpg
Follow Up Flag: Follow up 1 CCIrCI VLLJ
Flag Status: Flagged MAY 151010
CITY OF ANDOVER
EXTERNAL EMAIL ALERT: This message originated from outside the City of Andover email system. Use Caution when
clicking hyperlinks, downloading pictures or opening attachments.
To Jake & city of Andover. Address 1393 141st Lane NW Andover, Mn 55304... I'm appealing city code 12-6-5-C-3. This
code states, no live stock can live in your shed! I can assure you that we have no live stock in our shed! As for the color
of our shed, I have spoke with a architect & have asked for peoples opinions as well. We all feel and agree that our shed
color is very Complementary. My house is brown, a neutral color, that is commonly, in our society, paired with light
green! It a beautiful spring color that brings out the surroundings of the bushes, leaves & grass. I also looked up on
Google if this was a good color choice. The first thing that came was its hard to go wrong with any color when your
matching it to nature! I am attaching a copy of what I found on Google to this letter. I have also observed that our shed
color matches with the city utility boxes, and Cable boxes. For this reason alone I would not understand why the city
would feel that our shed is not Complementary! Further More in order to repaint my shed i would have to violate the
governments stay at home order for covid19, in order to get paint & supplies. I'd be putting my family including my son
at risk!! This is something I do not appreciate. Our family feels this is unnecessary, do to the fact that we feel our shed is
up to code!
Thank you
Jennifer Heilmer
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Dior Combinations: Brown and Green -
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�c 27, 2010 - When you choose color combinations
it occur in nature, it's hard to go wrong. Varying
odes of brown and green will always work togethe
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A , .rMIL L
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Councilmembers
FROM: Jim Dickinson City Administrator
SUBJECT: Emergency Response (COVID-19) Update
DATE: June 2, 2020
ACTION REQUESTED
Receive a verbal update from City Administration and the City Attorney on the City's
ongoing response to the Declaration of Emergency for the City of Andover - Coronavirus
Disease 2019 (COVID 19).
NDOVE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO:
CC:
FROM:
SUBJECT:
DATE:
Mayor and Councilmembers N
Jim Dickinson, City Admini
Joe Janish, Community Dev
Jake Griffiths, Associate Planner
Discuss Temporary Dining and Temporary Liquor License Premises Expansion —
Administration
June 2, 2020
INTRODUCTION
Governor Tim Walz's "Stay Safe MN — Phase II", which begins June 1, 2020, allows restaurants
and bars to open for outside service only for up to 50 patrons and the State has requested that
municipalities provide flexibility for businesses to accommodate these restrictions.
DISCUSSION
Staff has reviewed the City Code in concert with Minnesota Statutes and Executive Orders and
has created a policy for Temporary Dining and Temporary Liquor License Premises Expansion.
A bulleted summary of the major points of this policy is included below:
Any business located in a commercial or industrial district may establish drive -up, drive-
thru, customer ordering, waiting or pick-up areas.
Expansions can be located on green space, parking lots or sidewalks that are on private
property.
Owner must provide the following to the City for review:
o A map of the proposed expansion identifying seating, boundaries to be used, etc.
o A traffic management plan if located in a parking lot.
o Proof of property owner/landlord approval.
o If liquor is to be sold the licensee must obtain a modification to their defined
license area through the City Clerk.
o If liquor is to be sold proof that the owner's liquor liability insurance covers the
expansion is required.
All expansions must comply with applicable federal and state laws including ADA
regulations, liquor laws, and the MN Fire and Building Codes and not create nuisances
for nearby properties.
This policy was adopted through an Emergency Administrative Order on May 27, 2020 in order
to grant business owners time to plan for a June 1, 2020 opening. A copy of the Emergency
Administrative Order is attached for your review.
ACTION REQUESTED
The Council is asked to ratify Emergency Administrative Order 20-01: Temporary Dining and
Temporary Liquor License Premises Expansion.
7ctfull su i
ake n
Associate Planner
Attachments
Copy of City Administrator Order 20-01
C I T Y
NDO
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVE RMN.GOV
Emergency Administrative Order 20-01
Temporary Dining and Temporary Liquor License Premises Expansion
Pursuant to Council Resolution, the City of Andover has declared a Peace Time Emergency due to the
COVID-19 Health Pandemic.
In furtherance of federal, state and local government response, there is a need to provide multiple
additional and alternative customer service areas on commercial sites in order to limit forward facing
exchanges between customers and employees, and to promote physical and social distancing between
persons engaged in business activities within the City. Furthermore, Governor Walz's "Stay Safe MN —
Phase II," which begins June 1, 2020, allows restaurants and bars to open for outside service only and the
State has requested that municipalities provide flexibility for businesses to accommodate these
restrictions.
Effective immediately, and not withstanding any city code provision to the contrary, any business located
in a commercial or industrial zone may establish drive -up or drive-thru areas, customer ordering, waiting
or pick-up areas, or customer seating or service areas on its property to facilitate safe commercial activity
conducted consistent with federal and state orders or guidelines. The temporary outdoor customer service
may be located in parking areas or green space on private property only.
No city permits are required prior to establishing these customer service areas. However, business
owners/operators adding outdoor seating or customer service areas must submit a map showing the
proposed areas and a traffic management plan if those additions are located in parking lots, sidewalks, or
open areas. The business owner/operator must also provide proof the property owner/landlord has
approved of the proposed temporary expansion if applicable. Customer service, seating or service areas
must still provide adequate accessibility.
Temporary on-site signage is authorized as well as limited on-site directional signage and storage of those
items that are ancillary to the temporary customer service use. Temporary tables and sun shelters may be
erected, but any business that desires to erect a stricture requiring state building and fire code permits
must submit plans and permit applications for accelerated review by city staff. If liquor is to be dispensed
or consumed in the proposed temporary customer service areas, the licensee must obtain a modification to
their defined premises areas in their liquor license by contacting the City Clerk. Proof that the owner's
liquor liability insurance covers the expansion is required.
Any use or operation must comply with any applicable federal laws or regulations (e.g. ADA regulations),
Minnesota statutes and regulations, including the MN State Building and Fire Codes, and the Minnesota
and Andover liquor licensing regulations.
The terms and conditions of this order may be modified or clarified by subsequent orders and those
changes may have a retroactive effect. This order will continue indefinitely until it is repealed by
subsequent City Administrator order or by City Council action, or until termination of the state of
emergency. Effective this 27th day of May 2020.
Ji ickinson, City Administrator
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO:
FROM:
SUBJECT:
DATE:
Mayor and Council Members
Jim Dickinson, City Administrator
Schedule June Council Workshop
June 2, 2020
ACTION REQUESTED
Schedule a Council workshop for the month of June. Below are suggested dates:
Immediately after the June 16Th Regular Meeting; or
6:00 pm on Tuesday June 23rd; or
6:00 pm on Tuesday June 30rh; or
Another date acceptable to the Council
DISCUSSION
The Council is requested to schedule a workshop for the following business items below:
1. Coon Creek Park Stream Restoration Project —Administration
2. Update/Discuss CIP Projects -Administration/Engineering/Planning
3. Comprehensive Plan Update Discussions (if necessary) — Planning
4. 2021 Budget Progress Reports -Administration
5. 2021 City Investments Review - Administration
6. Other Topics
Other items may be added upon Council request or operational need.
MC
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1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO:
FROM:
SUBJECT:
DATE:
Mayor and Councilmembers
Jim Dickinson, City Administrator
Administrator's Report
June 2, 2020
The City Administrator and Department Heads present at the meeting will provide a brief verbal
update on various items of interest to the City Council and to the residents at the meeting. Listed
below are a few areas of interest:
1. City Department Activities
2. Update on Development/CIP Projects
3. Meeting reminders
Upon receipt of the meeting packet, if a member of the Council would like an update on a particular
item, please notify me so an adequate update can be made.