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HomeMy WebLinkAboutMay 21, 2020TN C I T it O F 0 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting May 21, 2020 6:30 P.M. Meet at Hidden Creek North Park 7:00 P.M. Meet at Andover City Hall 1. Call to Order 2. Resident Forum 3. Approval of Minutes (05/7/20) 4. Agenda Approval 5. Presentation of Coon Creek Park Stream Restoration Project/Coon Creek Watershed District/20-28 6. Recommend 2021-2025 Park Capital Improvement Plan 7. Recommend 2021-2025 Trail Capital Improvement Plan 8. Outstanding Items 9. 10. Chair's Report 11.Adjournment Note: Some or all members of the Andover Park and Recreation Commission may participate in the May 21, 2020 Park and Recreation Commission meeting by telephone or video conference rather than by being personally present at the Park and Recreation Commission regular meeting place at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, MN 55304. Members of the public can physically attend, although there is very limited seating in the City Council Chambers as appropriate social distancing will be done by the Commission and visitors. AC I °T Y 0 F NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV To: Park and Recreation Commission CC: e David D. Berkowitz, Director of Public Works/City Engineer From: Todd J. Haas, Assistant Public Works Director Subject: 5. Presentation of Coon Creek Park Stream Restoration Project/Coon Creek Watershed District/20-28 Date: May 21, 2020 INTRODUCTION The item is regarding a Coon Creek Park Stream Restoration Project that is being proposed by the Coon Creek Watershed District. DISCUSSION Jon Janke from the Coon Creek Watershed District will be at the meeting to make a presentation. Attached is a Project Summary and Joint Powers Agreement for your review along with a drawing identifying where the work is being proposed. ACTION REQUESTED The Park and Recreation Commission is to requested to review the Joint Powers Agreement and forward any comments the Park and Recreation Commission may have to the City Council for their consideration which is scheduled for their June 2, 2020 meeting. Respectfully submitted, A�4va___ Todd J. Haas Cc: Jon Janke, Coon Creek Watershed District (copy sent by e-mail) Attachments: Project summary along with the draft JPA Coon Creek Park Stream Restoration Project Summary: The Coon Creek Watershed District (District) is a drainage authority that manages 133 miles of public drainage ditches and natural creeks over a 103 square mile area; including the eastern half of the City of Andover. Most of the public ditches were constructed over 100 years ago for agricultural purposes. Over time much of the agricultural land has been developed requiring the ditches to additionally serve as an important urban stormwater conveyance. The District needs to continue to maintain these ditches for drainage and flood protection as well as for water quality, aquatic habitat, and recreation to meet local, state, and federal requirements. The District routinely inspects the drainage system and has identified the segment of Coon Creek (AKA Anoka County Ditch 57) between Hanson Boulevard and approximately 2000 feet upstream (east) of the BNSF railroad as a hotspot for bank erosion, sediment accumulation, poor habitat, and flood sensitivity. The District is proposing the Coon Creek Park Stream Restoration (CCPSR) project to reduce sediment and pollutant loading, provide long-term channel stability, increase floodplain storage, and improve aquatic and riparian habitat along this segment of Coon Creek. A substantial portion of the project area is within Coon Creek Park. See attached map for reference. The District has budgeted funds, and has been awarded a $395,000 Clean Water Fund grant administered by the Board of Soil and Water Resources, to stabilize eroded banks via bioengineering practices such as toe wood, root wads, brush mattresses, bank re -shaping, and planting with native pollinator -friendly riparian vegetation. Hard -armoring practices such as vegetated rock riprap will be restricted to areas adjacent to bridge abutments and to protect existing trail infrastructure along outside bends. Cross vanes will also be installed to create riffle - pool sequences, increasing in -stream habitat variety and quality. Former oxbows which are currently perched will be excavated to create backwater habitat and to increase floodplain connectivity and storage. Disturbed areas will be restored with native pollinator -friendly vegetation in a manner that enhances wildlife habitat. The District has also identified potential design alternative opportunities to restore portions of the original natural alignment of Coon Creek by re -meandering portions of the ditch, to excavate excess sediment in the ditch that has accumulated over time and to excavate strategic areas of Coon Creek Park to increase flood storage in order to reduce the risk of flooding to upstream homes. The District intends to refine the details of these potential design alternatives and present them to city staff and the public for review, consideration and approval prior to including them in the final project design. The attached Joint Powers Agreement (JPA) outlines the scope of work and responsibilities to implement the CCPSR project, as well as ongoing maintenance to be provided by the District upon completion of the project. The JPA is intended to formalize a partnership between the District and the City of Andover for grant assurance purposes and to clearly state the District is not asking for financial contribution from the city for construction or maintenance. The District will solicit input from city staff throughout the development of the project, including city utility and trail information. The city will not incur any project costs beyond staff time. The District will work with the city to host a neighborhood meeting (virtual if needed) in advance of the project to gain local insights to enhance project elements and notify neighboring residents of the proposed work. The District will additionally seek assistance from the Anoka Conservation District and Andover Pollinator Awareness Project group for project review and recommendations on site revegetation and buckthorn and other invasive species management. The District will provide the final design plans and specifications to the city for approval prior to requesting bids. Tentatively, the District is planning to seek bids this fall for construction between winter 2020 and summer 2021 however delays due to COVID-19, potential design complications, and permitting may push construction into late 2021 or 2022. Exhibit A 30% Design Legend �- Restoration Reads EDPotential Re -Meander Locations Potential Floodplain Connection FEMA Floodplain Parcel Boundary I 450 225 A 450 F-1 COON CREEK WATERSHED DISTRICT V^'VWENCK APR 2020 Coon Creek Park Stream Restoration eftw«,si„ pw,,,.,.E„ceawrylouttwes. Figure 1 JOINT POWERS AGREEMENT FOR THE IMPLEMENTATION OF THE COON CREEK PARK STREAM RESTORATION PROJECT This Agreement is made and entered into this day of 12020, by and between the Coon Creek Watershed District, a metropolitan watershed district and political subdivision of the State of Minnesota, 13632 Van Buren Street NE, Ham Lake, Minnesota 55304, hereinafter referred to as the "District", and the City of Andover, a Minnesota municipal corporation, 1685 Crosstown Boulevard NW, Andover, Minnesota 55304, hereinafter referred to as the "City". WITNESSETH WHEREAS, The District and the City share a common interest in improving water quality in Coon Creek located within the City of Andover and within the Coon Creek Watershed District; and WHEREAS, The District intends to implement a stream restoration project in Coon Creek between the Hanson Boulevard NW crossing Coon Creek and 2000 feet upstream of the Burlington Northern Santa Fe railroad crossing Coon Creek, to reduce erosion, provide flood storage, and improve aquatic habitat and the City is in agreement to said project; and WHEREAS, The District has been awarded state grant funding to design and construct this water quality improvement project; and WHEREAS, Minnesota Statutes section 471.59 authorizes political subdivisions of the State of Minnesota to enter into joint powers agreements for the joint exercise of powers common to each. NOW, THEREFORE, IT IS MUTUALLY STIPULATED AND AGREED AS FOLLOWS: I. PURPOSE The District and City agree that it is mutually beneficial for the District to undertake the implementation of the Coon Creek Park Stream Restoration project ("Project") to reduce erosion, provide flood storage, and improve aquatic habitat in Coon Creek. II. METHODS A. Preliminary Planning/ Approval The District, in consultation with the City, shall provide for the planning, engineering, construction, and construction administration for the Project. B. Design The District shall be responsible for all engineering and design services and will prepare plans and specifications for the Project in consultation with the City. The District shall not go out for bids until such time as the City has approved, in writing, the plans and specifications for the Project. 30% Design Plans developed by the District Engineer are attached as Exhibit A. C. Bidding/Construction The District shall do the calling for all bids and the accepting of all bid proposals and shall cause the construction of the Project in conformance with the approved plans and specifications and the applicable Grant Agreements' requirements. The award of the bid to the lowest responsible bidder shall be made in consultation with the City prior to the execution of the construction contract. After receipt of all necessary governmental approvals, the District shall cause the commencement of the Project's construction and shall manage the Project through to completion. III. COST ALLOCATION A. The total estimated cost of completing the Project is $917,250. The District is responsible for 100% of the Project costs. The District has received a Clean Water Fund grant administered by the Minnesota Board of Water and Soil Resources in the amount of $395,000 and will apply these funds towards the total Project costs incurred. B. The City shall not be held responsible for any direct Project costs, but may incur minimal costs for City staff time related to Project coordination. IV. SITE ACCESS The City agrees to grant the District and its contractors and agents access to the portions of the Project site on City -owned land or easements for Project construction and future maintenance as outlined in the Operations and Maintenance plan attached in Exhibit B. The City agrees that the District may install interpretative signage at the Project site to educate visitors on aquatic ecosystems, water quality, and best management practices. V. TERM / TERMINATION This Agreement shall continue in full force and effect for the expected life span of the project, 25 years post -construction not to exceed December 31, 2047. This agreement shall be automatically renewed on a year to year basis unless both parties agree to termination. VI. CONTRACTS AND PURCHASES A. All contracts let and purchases made pursuant to this Agreement shall be made by the District in conformance to State laws and the applicable Grant Agreements' requirements. All contracts shall contain the following indemnification paragraph: i. The Contractor agrees that it will hold harmless, indemnify, and defend the City of Andover, its council members, officers, agents and employees against any and all claims, expenses, losses, damages or lawsuits for damages arising from or related to the negligent provision, or failure to provide, services hereunder. B. All contracts shall include the insurance requirements as set forth in Exhibit C, which is attached hereto and incorporated herein. mi. STRICT ACCOUNTABILITY A strict accounting shall be made of all funds and report of all receipts and disbursements shall be made upon request by either party. /III. MAINTENANCE OF IMPROVEMENTS The District will assume responsibility of future maintenance of the Project components as outlined in the Operations and Maintenance plan attached in Exhibit B. DC NONCOMPLIANCE Should the District fail to maintain the practice during its effective life, the District is liable to the State of Minnesota for the amount up to 150% of the amount of financial assistance received to install and establish the practice unless the failure was caused by reasons beyond the District's control, or if conservation practices are applied at the District's expense that provide equivalent protection of the soil and water resources. X NOTICE For purposes of delivery of any notices hereunder, the notice shall be effective if delivered to the District Administrator, 13632 Van Buren Street NE, Ham Lake, Minnesota 55304, on behalf of the District, and to the City Administrator for the City of Andover, 1685 Crosstown Boulevard NW, Andover, Minnesota 55304, on behalf of the City. X. INDEMNIFICATION The District and City mutually agree to indemnify and hold harmless each other from any claims, losses, costs, expenses or damages resulting from the acts or omissions of the respective officers, agents, or employees relating to activities conducted by either party under this Agreement. XII. ENTIRE AGREEMENT / REQUIREMENT OF WRITING It is understood and agreed that the entire agreement of the parties is contained herein and that this Agreement supersedes all oral agreements and all negotiations between the parties relating to the subject matter thereof, as well as any previous agreement presently in effect between the parties to the subject matter thereof. Any alterations, variations, or modifications of the provisions of this Agreement shall be valid only when they have been reduced to writing and duly signed by the parties. XIII. GOVERNMENT DATA PRACTICES The District and City will comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as amended, as it applies to all data created, collected, received, stored, used, maintained or disseminated by the District or the City under this Agreement. IN WITNESS WHEREOF, the parties of this Agreement have hereunto set their hands on the dates written below: Coon Creek Watershed District: M Anthony Wilder, President, Board of Managers Dated: By: _ Tim Kelly, District Administrator Dated: City of Andover: By: Julie Trude, Mayor Dated: By: Jim Dickinson, City Administrator Dated: Exhibit A 30% Design v� I Yam. 1 � I!il•i■a, Legend �- Restoration Reach OPotential Re -Meander Locations Potential Floodplain Connection FEMA Floodplain Parcel Boundary 45G 225 Feet COON CREEK WATERSHED DISTRICT V^VWENCK APR 2020 L Coon Creek Park Stream Restoration Resveuyxceptwnacuuomes. Figure 1 Exhibit B Coon Creek Park Stream Restoration Operations and Maintenance Plan Project location: 5900 feet of Coon Creek between Hanson Boulevard and 2000 feet upstream of the BNSF railroad in Andover, MN. Project description: A combination of bioengineering and hard -armoring practices will be implemented to stabilize 2250 linear feet of eroding stream bank along a 5900-foot section of Coon Creek. Woody practices such as root wads, log toes, revetments, or brush bundles will be used to direct flow and create habitat features. Vegetated riprap will be used in areas of high shear stress and adjacent to trail infrastructure. Grade stabilization cross vanes will be installed to create riffle -pool sequences. Select areas of the floodplain will also be excavated to provide flood storage, reconnect former oxbows and improve connectivity. These efforts will be complemented by seeding unvegetated areas with a pollinator -friendly native seed mix following BWSR guidelines for native vegetation establishment. Owner/responsible party: The entire project is within city park, city easement and/or Coon Creek Watershed District (CCWD) drainage easement. CCWD is responsible for inspection and maintenance. A Joint Powers Agreement between the CCWD and City of Andover allows the District access to the project site for construction and maintenance for the expected lifespan of the project (25 years). Agreement shall be automatically renewed on a year to year basis unless both parties agree to termination. The CCWD maintains a full-time staff and District Engineer (Wenck Associate Inc.) with expertise in multiple -use resource management, hydrology, aquatic biology, outreach/education, and environmental regulations. CCWD staff has extensive experience working on stream restoration projects. Beyond the term of this grant, for the entire expected life of the project, the CCWD is committed to ongoing maintenance of all proposed BMPs as part of its operations and maintenance program. O&M activities that are likely to be required for the project (Responsibility of the District) Vegetation management (weeding, reseeding, down/hazardous tree removal, storm clean up) Structure repairs (reposition riprap, better anchor logs/root wads, reconstruct cross vanes, etc.) Erosion repairs (reinstall silt fence, grading, armoring, vegetating, etc.) Signage (repair/replace damaged/lost signs, update message, etc.) O&M needed for the watershed contributing to the project (Responsibility of the City) Active park/trail system maintenance Street sweeping City stormwater inspection program Inspection schedule required (Responsibility of the District) Weekly during construction Monthly/as-needed for the first year Annually for first 5 years Every 5 years thereafter for a minimum of 25 years (anticipated lifespan of practices) How and when to accomplish all activities CCWD staff inspect per schedule above using established protocols (Attachment A) Inspect project area Identify and prioritize maintenance needs Annually budget for required maintenance Follow project management procedures (Attachment B) Contact information should questions or issues arise Jon Janke Operations and Maintenance Coordinator 13632 Van Buren Street NE Ham Lake, MN 55304 (763) 755-0975 joanke@cooncreekwd.orq Additional inspection and maintenance resources: CCWD Comprehensive Management Plan www.cooncreekwd.org MN Stormwater Manual https://stormwater.pca.state.mn.us/index,php?title=Main Page MN DOT Maintenance Manual https://www.dot.state,mn.us/maintenance/manual.html Stormwater Construction Inspectors Field Guide https://www.pca.state.mn.us/sites/default/files/wq-strm2- 11.pdf Stormwater Treatment: Assessment and Maintenance http://stormwaterbook.dl.umn.edu/ Native Vegetation Establishment and Enhancement Guidelines htti)://www.bwsr.state.mn.us/native vegetation/seeding guidelines.pdf Plants for stormwater design https://www.pca.state.mn.us/water/plants-stormwater-design BWSR Pollinator Toolbox http://www.bwsr.state.mn.us/practices/pollinator/ Attachment A -Inspection procedures During construction, establish photographic points looking upstream and downstream so each segment has two photos. Have the photo record prior to, during and immediately post -construction. GPS the points or establish landmarks. Annually, for five years following construction, inspect the Project reach for repair needs and take photos at the photo points. After five years, inspect once every 5 years on the same schedule as the required ditch maintenance inspection rotation. The first year after construction completion, the work will be in the construction warranty phase unless an additional maintenance period is included in the bid. Note the following: 1. Bare ground 2. Revegetation Composition. Note invasive species outbreaks that are undesired and/or threaten the ground vegetation, also watch for seedling/sapling growth and determine if it's desired or not. 3. Fallen trees, limbs or other material causing erosion and needing removal. 4. Exposed or failing bank stabilization practices such as vegetated riprap, riprap, boulders, log vanes, revetments. 5. Pipe entrances into the creek, sediment deposition, and scour. Prepare an inspection report and if repair work is needed, prepare a work order and contract with the annual ditch maintenance contractor. Attachment B- General Proiect Management Procedures Status Task Detail Protect identification 30% plans and specifications Preliminary estimate Prioritize Approve CIP Update/approve CIP Feasibility study Feasibility stud 60% plans andspecifications En ineers estimate Project fundin Approve budget Design Pre -project meeting Pre -project meetin Work plan Public involvement plan Inform Board Inform Board Neighborhood meeting Stakeholder communication Inspect/surveyInspect/survey site Determine BMP, significance and alternatives 90% plans andspecifications Review plans andspecifications Stakeholder communication Final Plans and Specifications Final plans andspecifications Stakeholder agreement Permitting Preparequote/bid documents Public hearing Public hearing Present proposal to Board Publish re uest forquotes/bids Pre uote/bid meeting Addenda Contract Receivequotes/bid opening Reviewquotes/bids Request qualification of bidder Return bid securities (except three lowest Award bid and contract Award contractor Notice of award Contract Contractor submittals Pre -construction meeting with contractor Preconstruction meeting Notice to proceed Notice to proceed Return bid securities second and third lowest Project construction Construction Progress meeting(s) Change order(s) Construct Partial a ment s , receipts, IC134 and payroll certificates Substantial completion Site restoration Stakeholder communication Final inspection Final inspection As-builts Payment Final payment/return retaina e Return bid security, performance/payment bond Complete Restriction and Covenant Final presentation of project Review and evaluation Follow-up inspections Maintenance Ongoing monitoring Repair/maintenance EXHIBIT C CONSTRUCTION/MAINTENANCE INSURANCE REQUIREMENTS The Contractor shall obtain and maintain in full force for the duration of the contract the insurance designated as follows. Worker's Compensation: The Contractor shall take out and maintain during the life of the contract, Worker's Compensation Insurance for all of his employees employed at the work site. If any employees are engaged in hazardous work not covered by Worker's Compensation Insurance, the Contractor shall provide adequate protection from Employer's Liability Insurance for protection of employees not otherwise protected. Liability Insurance Requirements (Liability and Auto): Contractor shall maintain commercial general liability (CGL), and if necessary commercial umbrella insurance, with a limit of not less than $1,000,000 each occurrence. If such CGL insurance contains a general aggregate limit, the general aggregate limit shall be not less than $2,000,000 and the aggregate limit shall apply on a per -project basis. The CGL insurance shall cover liability arising from premises, operations, independent Contractors, products -completed operations, personal injury and advertising injury, and Contractually -assumed liability. The Coon Creek Watershed District and the City of Andover shall be named as additional insureds under the CGL. Contractor shall maintain automobile liability insurance, and if necessary, umbrella liability insurance with a limit of not less than $1,000,000 each accident. If such insurance contains a general aggregate limit, the general aggregate limit shall be not less than $2,000,000. The insurance shall cover liability arising out of any auto, including owned, hired, and non -owned autos. A certificate of insurance acceptable to the Coon Creek Watershed District and the City of Andover shall be filed prior to the commencement of the work. The certificate and the required insurance policies shall contain a provision that the coverage afforded under the Contract will not be canceled or allowed to expire until at least 30 days prior written notice has been given. Fire Insurance: The Contractor shall carry full insurance against loss by fire and wind damage upon all material in place or stored at the site for installation. This provision does not exclude material partially paid for by the Owner. This insurance shall be for the full insurable value of the material and shall be kept in full force until final acceptance and payment of the work by the Owner. If any section of the work entails special hazards the Contractor shall provide riders to the Public Liability and Property Damage Insurance to provide protection from these special hazards. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: CC: FROM: SUBJECT: DATE: Park & Recreation Commission David D. Berkowitz, Director of Public Works/City EngineerDI�'3 Todd J. Haas, Assistant Public Works Director 6. Recommend 2021-2025 Park Capital Improvement Plan May 21, 2020 INTRODUCTION The Park and Recreation Commission is requested to recommend the 2021-2025 Park Capital Improvement Plan (CIP). DISCUSSION The target date for draft CIP is June 5th. Attached is a projected fund balance sheet that was prepared recently by the Finance Department for your use based on approval by the City Council to pave the north parking lot at Prairie Knoll Park later on this summer or early fall. Also based on discussion from previous meetings, Pine Hills North parking lot improvements (paving) are identified in 2021. This projected fund balance does include a portion of the $1,000,000 that was recommended by the Commission which would be used towards the proposed construction of the Community Center Expansion. 2020 • Prairie Knoll Park Parking lot with curb - $185,000 (this has been approved by City Council to move forward with paving the north parking lot). 2021 2022 2023 2024 Pine Hills North Parkin lot improvements - $120,000 (this is subject to the City Council approving $280,000 from the Capital Equipment Reserve funds). Total estimated improvement is $400,000. Annual Misc. Projects - $15,000. No projects identified. Annual Misc. Projects - $15,000. No projects identified. Annual Misc. Projects - $15,000. No projects identified. Annual Misc. Projects - $15,000. 2025 No projects identified. Annual Misc. Projects - $15,000. BUDGETIMPACT The ending fund balance for each of the 5 years does indicate a minimum positive balance of $50,000.00 or more through 2025. ACTION REQUIRED The Park and Recreation Commission is requested to recommend the 2021-2025 Parks Capital Improvement Plan to the City Council. Respectfully submitted, Todd J. Haas Attachments: Draft 2021-2025 Park Improvement Fund Projected Fund Balance Sheet Projected Sources of Revenue Park Dedication Fee - Residential Units Park Dedication Fee - Residential ($3,475/unit) less: Contribution to Comm Ctr Expan (50%) Donation / Contribution - Kelsey Round Lake Park Donation / Contribution Capital Projects Levy - Park Improvements Total Revenues Available Projected Commitments Irrigation Project - Small Kelsey Round Lake Park - Trail Expansion Andover Station North east field lighting Prairie Knoll Park - Pave north parking lot Pine Hills North - Phase II Annual Miscellaneous Projects Total Commitments Revenues Over (Under) Expenditures Fund Balance as of December 31, 2019 Fund Balance Brought Forward Ending Fund Balance ** CITY OF ANDOVER Park Improvement Fund Projected Fund Balance Estimate 2020 2021 2022 2023 2024 2025 TOTALS 40 25 25 25 25 $ 136,600 $ 139,000 $ 86,875 $ 86,875 $ 86,875 $ 86,875 $ 623,100 (175,146) (129,530) (69,500) (43,438) (43,438) (43,438) (504,490) 76,000 76,000 15,000 15,000 15,000 15,000 15,000 15,000 90,000 52,454 24,470 32,375 58,437 58,437 58,437 284,610 30,162 30,162 175,000 175,000 180,000 180,000 185,000 «««< 185,000 120,000 «««< 120,000 15,000 15,000 15,000 15,000 15,000 15,000 90,000 585,162 135,000 15,000 15,000 15,000 15,000 780,162 (532,708) (110,530) 17,375 43,437 43,437 43,437 710,443 177,735 67,205 84,580 128,017 171,454 $ 177,735 $ 67,205 $ 84,580 $ 128,017 $ 171,454 $ 214,891 **Target - $50,000 to create a contingency for any project overages. Dedicated Funds Available for: Rose Park - tower rental fee $ 28,813 C IT Y OF IN D. OVER* 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer Dvi!i FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 7. Recommend 2021-2025 Trail Capital Improvement Plan DATE: May 21, 2020 INTRODUCTION The Park and Recreation Commission is requested to recommend to the City Council the 2021-2025 Trail Capital Improvement Plan (CIP). DISCUSSION The target date for draft CIP is June 5th. This item was discussed at the last work session meeting on May 7, 2020. Below are the projects that are recommended to be identified in the 2021-2025 CIP: 2021 No trail projects identified. 2022 8 ft Bituminous trail along Crosstown Blvd from Xeon Street NW to the Railroad Tracks. 8 ft Bituminous trail along Crosstown Blvd from Railroad Tracks to 157' Avenue NW. 8 ft Bituminous trail along Crosstown Blvd from 157th Avenue NW to 1591h Avenue NW Note: These 3 sections above are identified as Segment 1 on the attached Trail Map 2023 • 8 ft Bituminous trail along Station Parkway from Thrush Street NW to Partridge Circle NW (west leg) • 8 ft Bituminous trail along Station Parkway from Partridge Circle NW (east leg) to Hanson Blvd Note: These 2 sections above are identified as Segment 2 on the attached Trail Map 2024 • 8 ft Bituminous trail along Verdin Street NW from 161st Avenue NW to 163`d Lane NW Note: This section above is identified as Segment 3 on the attached Trail Map 2025 (New potential trail segment) 8 ft Bituminous trail along Coon Creek from Prairie Road going east to the existing trail in the Shadowbrook development. This project would most likely be eligible for MN DNR funding. Note: This section is identified as Segment 4 on the attached Trail Map (New potential trail segment) 8 ft Bituminous trail from the Winslow Cove development to the east side of the railroad tracks where there will be the potential of urban development which will require an underpass under the tracks. Note: This section is identified as Segment 5 on the attached Trail Map The funding for the trails/sidewalk improvements have been using a combination of DNR Grants, general funds and trail funds that have been received from new developments. As of right now funding of improvements above for the 2021-2025 CIP identifies utilizing trail funds collected from new developments and/or funds that come from the General Fund. BUDGET IMPACT The City Council will determine how each of the proposed trail improvements will be funded. ACTION REQUIRED The Park and Recreation Commission is requested to recommend the 2021-2025 Trail Capital Improvement Plan to the City Council. Respectfully submitted, Todd J. Haas Attachment: Trail mylp identifying existing trails and new trail segments to be considered (copy on side pocket of packet wXME40M Trail Ma Legend g Bunker Underpass A^ This is by the City Andover to in the Paved Trail Railroad NDOVE map provided of guide people enjoyment of our trails when walking, running, rolling or biking. Trails displayed consist of Proposed Trail paved and unpaved surfaces. Paved surface trails are blacktop and sidewalks. Andover Schools DmIcaimer: This documenthas beenoomplierl-ing infornalion gathered Unpaved surface trails are wood chips, soil or sand. Not all surrounding trails - - - - Unpaved Trail hom van govern—t sources and is to be used for reference are shown. Trail distances are approximate. Water purpose, only. Every effort has been made to ensure the complete— dac fnndowrdoesnotmp Sidewalk Parks acyofthisdocmem.TheCity otat a,aserw tna dam can be esed for exaa maa:urement of distance er direction or in the depiction features. It discrepannas ._�='...a. CountTrails Y precision of geographic —ore or Terra are fo nd, Please contact (70) 755-5100. 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer -CAB FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 8. Review Outstanding Items/Maintenance Update DATE: May 21, 2020 Issues list as of 05/15/20 UPDATE OFANDOVER COMMUNITY CENTER AD VISOR YBOARD — Commissioner Strombeck. The contractor has been working on the interior part of the building for both the rink/multi sports area and gymnasium. Some of the outside work is currently being done. COMPLETED PROJECTS — ON -GOING PROJECTS - • Update of Park Dedication Improvement Fund Quarterly Report-- Item is on the agenda in July. • Update of Quarterly Sheriffs Department Report on Park Patrol & Vandalism —Item is on the agenda in July. • Strootman Park — The installation is underway and will be completed within the next few days. Security light will be installed in the south parking lot by Connexus Energy in the next few weeks. • Hidden Creek North Park — The playground equipment has been installed. The Park and Recreation Commission is to meet at the park at 6:30 pm to see the finished product. • Prairie Knoll Park North Parking Lot Improvements — The plans and specs have been ordered by the City Council. Staff is looking at a start date for construction later this summer or early fall. ON -HOLD PROJECTS — None at the time. OTHER ITEMS OF INTEREST — • ASN Ball Field Lighting Improvement — The contractor has been testing the lighting system and along with training staff on the lighting system. The field lighting will be up and running by June 81h so the associations can use the field. • Kelsey Round Lake Park (Outdoor Recreation Grant) — The contractor (North Valley, Inc.) is currently grading the trail. Once the trail has been graded, the contractor will install the gravel base. The project will be completed sometime this summer. • ASN Trail -- The contractor (North Valley, Inc.) will be starting work soon. Tree clearing has been completed. The project will be completed sometime this summer. Hills of Bunker Lake West Park Trail Reconstruction -- The contractor (North Valley, Inc.) will begin work July 13th after the baseball season is over and will be completed late summer or the fall of 2020. Tree clearing has already been completed. Update of Pedestrian Trails: Trails that are planned to be reconstructed when maintenance funding becomes available over the next couple years are as follows: ❖ 2021 -- Kelsey Round Lake Park Trail ❖ 2022 — Tom Anderson Trail (along Coon Creek east of Hanson Blvd) An engineering consultant has been hired to evaluate the proposed Railroad Underpass trail to connect internal developments from Winslow Cove 2nd Addition to the east side of the railroad to determine if the project is feasible. The report will be completed later this summer. • Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility — The Commission will need to determine if you would like to have a meeting at one of the City parks in 2020. If you have any questions or comments regarding any of the items mentioned above or any items relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e-mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. Weekly Parks Maintenance Update 05/09/20 • Completed trash and recycling service for all parks and trails. • Continued picking up litter in parks and along trails, as needed. • Completed Spring Fertilizer application with pre -emergent. • Continued with the installation of new irrigation at the Vehicle Maintenance building. • Completed Spring startups of irrigation systems. • Started mowing parks with wide area mowers (mostly athletic fields). • Continued putting new mulch in mulch beds. • Completed putting out new wood chips at the new playground at Hidden Creek North Park and started installation at Strootman Park playground.