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CC - May 5, 2020
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, May 5, 2020 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (4/21/20 Regular) Consent Items 2. Approve Payment of Claims — Finance 3. Approve ADA Transition Plan/19-17 -Engineering Discussion Items 4. Consider Concept Plans/Park and Recreation Commission Recommendation/20-18/Prairie Knoll Park — Engineering 5. Emergency Response Update (COVID-19) —Administration Staff Items 6. Schedule May EDA Meeting —Administration 7. Schedule May Workshop Meeting —Administration 8. Administrator'sReport —Administration Mayor/Council Input Adjournment Note: Some or all members of the Andover City Council may participate in the May 5, 2020 City Council meeting by telephone or video conference rather than by being personally present at the City Council's regular meeting place at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, MN 55304. Members of the public can physically attend, although there is very limited seating in the City Council Chambers as appropriate social distancing will be done by the Council and visitors. M. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and City Council CC: Jim Dickinson, City FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approval of Minutes DATE: May 5, 2020 INTRODUCTION The following minutes were provided by TimeSaver, reviewed by Administration and submitted for City Council approval: April 21, 2020 DISCUSSION The minutes are attached for your review. ACTION REQUIRED Regular The City Council is requested to approve the above minutes. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: Minutes d)] 1 2 3 4 5 6 REGULAR ANDOVER CITY COUNCIL MEETING—APRIL 2I, 2020 7 MINUTES 8 9 10 The Regular Bi -Monthly Meeting of the Andover City Council was called to order by Mayor Julie 11 Trude, April 21, 2020, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, 12 Andover, Minnesota. 13 14 Councilmembers present: Sheri Bukkila, Valerie Holthus, Jamie Barthel, and Ted Butler 15 16 Councilmember absent: None 17 18 Also present: City Administrator, Tim Dickinson 19 City Attorney, Scott Baumgartner 20 Others 21 22 PLEDGE OFALLEGIANCE 23 24 RESIDENT FORUM 25 26 No one appeared before the Council. 27 28 AGENDAAPPROVAL 29 30 Mayor Trude noted a supplemental document to the Sheriffs Department Update. 31 Mayor Trude noted the addition of agenda Item 9A. Discussion of Council Appointments. 32 33 Motion by Holthus, Seconded by Barthel, to approve the Agenda as amended above. Motion 34 carried unanimously. 35 36 APPROVAL OFMINUTES 37 38 April 6, 2020 Special Meeting 39 40 Mayor Trude requested a change to page 6, line 4 adding the words "to fill". 41 Councilmember Holthus requested a change to page 3, line 37 changing the pronoun "his" to 42 "Councilmember Knight's". 43 44 Motion by Holthus, Seconded by Barthel, to approve the April 6, 2020 Special meeting minutes 45 as amended. Motion carried 4 ayes, 1 present (Butler). 46 47 April 7, 2020 Regular Meeting Regular Andover City Council Meeting Minutes—April 21, 2020 Page 2 Motion by Holthus, Seconded by Butler, to approve the April 7, 2020 Regular meeting minutes as presented. Motion carried unanimously. April 14, 2020 Special Meeting Motion by Holthus, Seconded by Barthel, to approve the April 14, 2020 Special meeting minutes as presented. Motion carried unanimously. 9 CONSENT ITEMS 10 Item 2 Approve Payment of Claims 11 Item 3 12 Item 4 13 Item 5 14 Item 6 15 Item 7 16 17 18 19 20 21 Item 8 Approve Permanent Drainage & Utility Easements/20-2/2020 Street Reconstruction Approve Quote for Public Works North Yard Fencing 20-30 Award City Contract for Ash Injections/18-25/EAB Management Program Receive March 2020 City Investment Reports Receive March 2020 General Fund Budget Progress Report Time Extension Request for Catchers Creek West Preliminary Plat (See Resolution R042-20) Motion by Holthus, Seconded by Bukkila, to approve of the Consent Agenda as read. Motion carried unanimously. 22 ANOKA COUNTYSHERIFFS OFFICE MONTHL Y REPOR T 23 24 Commander Paul Lenzmeier provided a monthly report for March stating the Department 25 responded to 1,113 calls for service resulting in 2 burglaries, 4 DWIs, and 6 domestic assault 26 arrests. 86 traffic arrests and 10 warrant arrests. CSOs 89 calls for service ordinance and animal 27 complaints. Commander Lenzmeier stated investigators made progress on burglary investigations 28 and were able to retrieve items stolen from an Andover family. 29 30 Mayor Trude stated the Sheriff's Department has been asked to participate in community events 31 and asked Commander Lenzmeier to address it. Commander Lenzmeier stated the Department has 32 been asked to visit birthday parties and celebrations, however, the priority of the Department is to 33 respond to community emergencies. He stated the Sheriffs Department will appear at functions 34 if it does not distract from public safety. 35 36 DISCUSSION OF COUNCIL APPOINTMENTS 37 38 Mayor Trude reviewed the Council appointments considering the retirement of Councilmember 39 Knight. Mayor Trude suggested that Councilmember Butler serve on the Newsletter Committee 40 and Andover Community Center Committee. 41 42 Motion by Trude, Seconded by Barthel, to appoint Councilmember Butler to the Newsletter and 43 Community Center Advisory Committees. Motion carried unanimously. 44 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Regular Andover City Council Meeting Minutes—April 21, 2020 Page 3 DISCUSS/CONSIDER ADOPTING 2021 BUDGET DEVELOPMENT GUIDELINES City Administrator Dickinson stated the budget process is typically conducted at Council Workshops; however, due to limiting public meeting gatherings, staff is bringing workshop items to Regular Council meetings. Mr. Dickinson reviewed the seven budget guidelines the City Council has historically used for developing the City's budget. 1. A commitment to a City Tax Capacity Rate to meet the needs of the organization and positioning the City for long-term competitiveness using sustainable revenue sources and operational efficiencies. 2. A fiscal goal that works toward establishing the General Fund balance for working capital at no less than 45% of planned 2021 General Fund expenditures and the preservation of emergency fund balances (snow emergency, public safety, facility management & information technology) through targeting revenue enhancements or expenditure limitations in the 2019 adopted General Fund budget. Mr. Dickinson explained how the Stay -at -Home Order is impacting City revenue. 3. A commitment to limit the 2021 debt levy to no more than 25% of the gross tax levy and a commitment to a detailed city debt analysis to take advantage of alternative financing consistent with the City's adopted Debt Policy. 4. A comprehensive review of the condition of capital equipment to ensure that the most cost- effective replacement schedule is followed. Equipment will be replaced based on a cost benefit analysis rather than a year -based replacement schedule. 5. The use of long-term financial models that identify anticipated trends in community growth and financial resources that will help designate appropriate capital resources for future City needs. The financial models will be used in the budget planning process to ensure that key short-term fiscal targets are in line with long-term fiscal projections. 6. Continued commitment to strategic planning targeted toward meeting immediate and long- term operational, staffing, infrastructure and facility needs. 7. A management philosophy that actively supports the funding and implementation of Council policies and goals, and a commitment to being responsive to changing community conditions, concerns, and demands, and to do so in a cost-effective manner. 32 Mr. Dickinson asked the Council for feedback and suggestions on the Budget Guidelines. 33 34 35 36 37 38 39 40 41 42 43 44 Councilmember Holthus asked if guideline #3 should be edited since the City was not looking at taking on debt in 2021. Mr. Dickinson stated this guideline allows the City to refinance current debt to potentially save money. Councilmember Butler asked if the City was going to come up with scenarios for additional or revised revenue given the current economic climate. Mr. Dickinson stated the City will continue to review progress regularly and investigate other revenue options. Mayor Trude stated several large municipalities rely on sales and hospitality tax which Andover does not. Andover relies on property tax for revenue. Regular Andover City Council Meeting Minutes—April 21, 2020 Page 4 Motion by Butler, Seconded by Bukkila, to approve 2021 Budget Development Guidelines. Motion carried unanimously. EMERGENCYRESPONSE (COVID-19) UPDATE 6 City Administrator Dickinson summarized what the City is providing: general government, public 7 safety, Public Works and park and recreation services. Mr. Dickinson stated neighboring cities 8 have closed their recycling centers and their residents have been coming to Andover to drop their 9 items off. The City will pursue additional SCORE dollars from the County to compensate for this 10 increase in services. 11 12 Mayor Trude stated garbage haulers do not want residents to overfill their containers. She said if 13 residents need larger containers, they can contact their garbage hauler. This is set in place to keep 14 drivers in their trucks and safe from contamination. Mayor Trude stated the recycling center is 15 filling a need. 16 17 Mr. Dickinson stated the City monitors the State's daily updates to stay current with changes in 18 policy and status and communicates with residents via the newsletter, Facebook, and the website. 19 He updated the Council on the staffing situation with employees working remotely and limited 20 staffing at City Hall. Mr. Dickinson indicated the League of Minnesota Cities is advocating for 21 cities and is asking what significant costs the City has occurred. Mr. Dickinson stated 22 communication, unemployment for part-time employees, PPE, hand sanitizer, and signage are 23 causing an increase in costs. 24 25 Mr. Dickinson stated the City and the Chambers of Commerce are advocating for local businesses 26 and those providing takeout services. 27 28 Mayor Trude stated the City is still meeting in person because they have a large dais and a small 29 Council. She said there is limited seating in the Council Chambers and the Council is following 30 social distancing guidelines. Mayor Trude stated the City has posted a COVID update on the 31 website to provide valid COVID health updates and what businesses are providing services. 32 Mayor Trude stated there are many residents providing help to residents in need. Mayor Trude 33 stated many organizations need donations, such as Stepping Stones and Youth First. Mayor Trude 34 stated if you are looking for a contractor to make a repair or improvement, the North Suburban 35 Home Show web page has a contact list for residents. 36 37 Councilmember Bukkila stated we are in unique times and people are conducting services in a 38 different way. Councilmember Bukkila stated 911 operators will be asking additional questions 39 to ensure first responders are safe when responding to calls. 40 41 ADMINISTRATOR'S REPORT 42 43 City Staff updated the Council on the administration and city department activities, legislative 44 updates, updates on development/CIP projects, and meeting reminders/community events. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 Regular Andover City Council Meeting Minutes —April 21, 2020 Page 5 (Administrative Staff Report) Mr. Dickinson stated there are 21 new homes so far this year and the City budgeted for 50. Mr. Dickinson updated the Council on the mill and overlay projects and other construction projects in the City. MAYOR/COUNCIL INPUT (Parks and Trails) Councilmember Butler stated that parks, trails, and nature preserves are open, however, playgrounds are not open and encouraged residents to exercise and enjoy the outdoors. ADJOURNMENT Motion by Barthel, Seconded by Butler, to adjourn. Motion carried unanimously. The meeting adjourned at 8:01 p.m. Respectfully submitted, Shari Kunza, Recording Secretary TimeSaver Off -Site Secretarial, Inc. REGULAR ANDOVER CITY COUNCIL MEETING MINUTES —APRIL 2l, 2020 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE......................................................................................................... 1 RESIDENTFORUM...................................................................................................................... 1 AGENDAAPPROVAL.................................................................................................................. 1 APPROVALOF MINUTES........................................................................................................... 1 CONSENTITEMS......................................................................................................................... 2 Item2 Approve Payment of Claims............................................................................................ 2 Item 3 Approve Permanent Drainage & Utility Easements/20-2/2020 Street Reconstruction... 2 Item 4 Approve Quote for Public Works North Yard Fencing 20-30 ......................................... 2 Item 5 Award City Contract for Ash Injections/18-25/EAB'Management Program .................. 2 Item 6 Receive March 2020 City Investment Reports ........................................................ 2 Item 7 Receive March 2020 General Fund Budget Progress Report .......................................... 2 Item 8 Time Extension Request for Catchers Creek West Preliminary Plat (R042-20) ............. 2 ANOKA COUNTY SHERIFF'S OFFICE MONTHLY REPORT ................................................ 2 DISCUSSION OF COUNCIL APPOINTMENTS ................... ......................................... 2 DISCUSS/CONSIDER ADOPTING 2021 BUDGET DEVELOPMENT GUIDELINES ............ 3 EMERGENCY RESPONSE (COVID-19) UPDATE ........ " ......... ................. 4 ADMINISTRATOR'S REPORT ....................... .........` ......... ......... ................. 4 (Administrative Staff Report) ..... ........ ........................................................................ 5 (Parks and Trails) ....................... ......... ....................................................... 5 ADJOURNMENT........................................................................................................................ 5 A C I T Y 0 &D 0 V E F^ I 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator FROM: Lee Brezinka, Finance Manager SUBJECT: Payment of Claims DATE: May 5, 2020 INTRODUCTION Attached are disbursement edit lists for claims related to the on-going business of the City of Andover. Claims totaling $341,859.31 on disbursement edit list #1 - #3 from 04/22/2020 to 04/30/2020 has been issued and released. Claims totaling $43,960.00 on disbursement edit list #Y dated 05/05/2020 will be issued and released upon approval. BUDGETIMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REQUESTED The Andover City Council is requested to approve total claims in the amount of $385,819.31. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, Z- Z Lee Brezinka Attachments: Check Proof Lists Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 04/22/2020 - 1:48PM Batch: 00422.04.2020 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 3M 3M Check Sequence: 1 ACH Enabled: False 9407143960 3M ElectroCut Film for Street Signs 301.50 04/22/2020 0101-43300-61030 9407178444 3M Controltac Graphic Film for Street Signs 436.00 04/22/2020 0101-43300-61030 9407178445 3M Clear Transfer Tape TPMS for Street Signs 225.00 04/22/2020 0101-43300-61030 Check Total: 962.50 Vendor: AAAProdu All-American Arena Products Check Sequence: 2 ACH Enabled: False 2265 Net Pad Package 511.85 04/22/2020 2130-44300-61020 Check Total: 511.85 Vendor: AmazonBu Amazon Capital Services Check Sequence: 3 ACH Enabled: False IWC6-WK1P-K1GR New Server Room Switch Module 989.94 04/22/2020 4180-49300-61225 Check Total: 989.94 Vendor: AnkCity City of Anoka Check Sequence: 4 ACH Enabled: False RWO0464 Traffic Signal - Bunker & 7th Ave 20.41 04/22/2020 0101-43400-62005 Check Total: 20.41 Vendor: AnkC001 Anoka Cc Treasurer Check Sequence: 5 ACH Enabled: False CCOM04082001 2020 Portable Radio Maintenance 108.00 04/22/2020 6100-48800-61320 Check Total: 108.00 Vendor: BarrEngi Barr Engineering Company Check Sequence: 6 ACH Enabled: False 23021026.01-13 Prepare Wellhead Protection Plan 368.50 04/22/2020 5100-48100-63005 Check Total: 368.50 Vendor: BeckerAr Becker Arena Products, Inc Check Sequence: 7 ACH Enabled: False 1023071 Blademaster Replacement Magnet 42.06 04/22/2020 2130-44300-61020 AP -Computer Check Proof List by Vendor (04/22/2020 - 1:48 PM) Page I Invoice No Description Amount Payment Date Acct Number Reference ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False AP -Computer Check Proof List by Vendor (04/22/2020 - 1:48 PM) Page 2 Check Total: 42.06 Vendor: BillsSup Bill's Superette, Inc. Check Sequence: 8 78410 City Vehicle Car Wash 17.50 04/22/2020 0101-42300-61020 78430 City Vehicle Car Wash 17.50 04/22/2020 0101-41500-61020 Check Total: 35.00 Vendor: CedMFrid Cedar Management, Inc Check Sequence: 9 01/31/2020 Junk 01/21/2020 Junk Loggers 2,394.47 04/22/2020 4520-49300-63105 3/312020 Labor Much 2020 Labor - 13368 & 13369 214.87 04/22/2020 4520-49300-63105 3/312020 Legal 03/17/2020 Legal Service 803.00 04/22/2020 4520-49300-63105 3/31/2020 Mgmt March 2020 Management Fee 382.48 04/22/2020 4520-49300-63010 Check Total: 3,794.82 Vendor: CentHydr Central Hydraulics, Inc Check Sequence: 10 64283 Parts for Unit #09-589 82.20 04/22/2020 6100-48800-61115 Check Total: 82.20 Vendor: CenLink CenturyLmk Check Sequence: 11 763 755-0776 Comm Center Service 25.00 04/22/2020 2130-44000-62030 763 755-0776 Public Works Service 24.99 04/22/2020 0101-41930-62030 763 755-0776 City Hall Service 24.99 04/22/2020 0101-41910-62030 763 7S5-0776 Fire Department Service 25.00 04/22/2020 0101-41920-62030 Check Total: 99.98 Vendor: CintasGK Cintas Corp - Cintas Loc #16K Check Sequence: 12 4047858717 Uniform Cleaning 23.78 04/22/2020 6100-48800-61020 4047858717 Uniform Cleaning 47.60 04/222020 5200-48200-61020 4047858717 Uniform Cleaning 166.64 0422/2020 0101-43100-61020 4047858717 Uniform Cleaning 23.82 04/22/2020 0101-43300-61020 4047858717 Uniform Cleaning 71.42 04/22/2020 0101-45000-61020 4047858717 Uniform Cleaning 23.81 04/22/2020 5100-48100-61020 4048430811 Floor Mat Rental 49.27 04/22/2020 0101-41930-62200 4048430903 Floor Mat Rental 37.46 0422/2020 0101-41910-62200 4048430976 Uniform Cleaning 165.01 0422/2020 0101-43100-61020 4048430976 Uniform Cleaning 23.58 04/22/2020 010143300-61020 4048430976 Uniform Cleaning 70.72 0422/2020 0101-45000-61020 4048430976 Uniform Cleaning 23.58 0422/2020 5100-48100-61020 4048430976 Uniform Cleaning 47.13 04/222020 5200-48200-61020 ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False AP -Computer Check Proof List by Vendor (04/22/2020 - 1:48 PM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference 4048430976 Uniform Cleaning 23.55 04/22/2020 6100-48800-61020 Check Total: 797.37 Vendor: CoreMain Core & Main LP Check Sequence: 13 ACH Enabled: False M204545 Flemet M2 Software Support 2,350.00 04/22/2020 5100-48100-62305 Check Total: 2,350.00 Vendor: Deice Dake, Check Sequence: 14 ACH Enabled: False 1090609 Disinfectant Cleaner, Floor Squeegee & Handle 318.01 04/22/2020 2130-44000-61020 Check Total: 318.01 Vendor: DehnOil Dehn Oil Company Check Sequence: 15 ACH Enabled: False 70867 Diesel Fuel 1,870.15 04/22/2020 6100-48800-61050 70868 Unleaded Fuel 689.50 04/22/2020 6100-48800-61045 Check Total: 2,559.65 Vendor: DeptLabo Department of Labor & Industry Check Sequence: 16 ACH Enabled: False March 2020 March 2020 Surcharge Report -108.51 04/22/2020 0101-42300-54325 March 2020 March 2020 Surcharge Report 5,425.31 04/22/2020 0101-00000-23201 Check Total: 5,316.80 Vendor: DiscPlay Discount Playground Supply Check Sequence: 17 ACH Enabled: False 164844 Swing Seats 847.29 04/22/2020 0101-45000-61020 164877 Rubber Belt Swing Seats 162.75 04/22/2020 0101-45000-61020 Check Total: 1,010.04 Vendor: ECM ECM Publishers, Inc. Check Sequence: 18 ACH Enabled: False 763545 Monthly Recycling Program 260.00 04/22/2020 0101-46000-63025 764806 Andover Advocate -March 139.00 04/22/2020 0101-46000-63025 Check Total: 399.00 Vendor: EnvEquip Environmental Equipment Check Sequence: 19 ACH Enabled: False 15918 Pressure Inlet Deluge for Unit #18-172 923.80 04/22/2020 6100-48800-61115 15978 Returned Pressure Inlet Weldment -448.00 04/22/2020 6100-48800-61115 15996 Cable for Unit #19-172 160.17 04/22/2020 6100-48800-61115 Check Total: 635.97 AP -Computer Check Proof List by Vendor (04/22/2020 - 1:48 PM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference Vendor: GrantAcq Grant Acquisition LLC Check Sequence: 20 ACH Enabled: False 542139 Inside Liner Setup 6,650.00 04/22/2020 520048200-63100 Check Total: 6,650.00 Vendor: H1thPDen Health Partners Check Sequence: 21 ACH Enabled: False 96652607 May 2020 Premium 58,377.66 04/22/2020 0101-00000-21206 96652607 May 2020 Premium 223.25 04/22/2020 6200-48900-63005 96652607 May 2020 Premium 894.18 04/22/2020 7100-00000-21218 96652607 May 2020 Premium 4,023.63 04/22/2020 0101-00000-21208 Check Total: 63,518.72 Vendor: HenSchei Henry Schein, Tnc. - Check Sequence: 22 ACH Enabled: False 76187600 Super Sani-Cloth Lg for COVID-19 65.32 04/22/2020 0101-42200-61020 Check Total: 65.32 Vendor: InnovOff Innovative Office Solutions, LLC Check Sequence: 23 ACH Enabled: False IN2952663 PW Veh Maim Office Fumiture 7,846.61 04/22/2020 4303-49300-63010 Check Total: 7,846.61 Vendor: Insight Insight Public Sector Check Sequence: 24 ACH Enabled: False 1100723757 VoIP Phone 175.64 04/22/2020 0101-41420-61225 1100723984 Black Box Patch Cables 79.20 04/22/2020 0101-41420-61225 Check Total: 254.84 Vendor: JanishJo Joe Janish Check Sequence: 25 ACH Enabled: False 2020 2020 Medical Flex Account 520.00 04/22/2020 0101-00000-21211 Check Total: 520.00 Vendor: JRAdvanc JR's Advanced Recyclers Check Sequence: 26 ACH Enabled: False 100564 Appliances & Electronics Recycling 440.00 04/22/2020 0101-46000-63010 100565 Appliances, Electronics & Bulbs Recycling 1,118.60 04/22/2020 0101-46000-63010 Check Total: 1,558.60 Vendor: KineotEG Kinect Energy Group Check Sequence: 27 ACH Enabled: False 308874/11171502 Community Center 6,106.40 04/22/2020 2130-44000-62015 308874/11171508 Public Works 1,565.44 04/22/2020 0101-41930-62015 AP -Computer Check Proof List by Vendor (04/22/2020 - 1:48 PM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference AP -Computer Check Proof List by Vendor (04/22/2020 - 1:48 PM) Page 5 Check Total: 7,671.84 Vendor: KLMEngin KLM Engineering, Inc. Check Sequence: 28 ACH Enabled: False 7681 ROV Inspection 3,400.00 04/22/2020 5100-48100-63100 7685 ROV Inspection 3,400.00 04/22/2020 5100-48100-63100 Check Total: 6,800.00 Vendor: Knox Knox Company Check Sequence: 29 ACH Enabled: False INV02071669 3200 Door, Black, Lift -Off 167.00 0422/2020 4303-49300-61020 Check Total: 167.00 Vendor: LebrunEl Lebrun Electric, LLC. Check Sequence: 30 ACH Enabled: False 116404385 Refund Pennit - Address is in Ham Lake 54.00 04/22/2020 0101-42300-52230 Check Total: 54.00 Vendor: LepageSo Lepage & Sons Check Sequence: 31 ACH Enabled: False 96599 Trash Removal for Parks 426.22 04/22/2020 0101-45000-62020 97440 Trash Removal for Parks 491.77 04/22/2020 0101-45000-62020 Check Total: 917.99 Vendor: Loes Loc's Oil Company Check Sequence: 32 ACH Enabled: False 83592 Recycled Oil Filters 15.00 04/22/2020 0101-46000-63010 Check Total: 15.00 Vendor: LubrTech Lube -Tech Check Sequence: 33 ACH Enabled: False 1588206 15W40 Oil, 5W30&Hydra 424 4,596.02 04/22/2020 6100-48800-61115 1589242 Grease for New Maintenance Bldg 1,493.89 0422/2020 6100-48800-61115 Check Total: 6,089.91 Vendor: MadNat1L Madison National Life Ins Co, Inc Check Sequence: 34 ACH Enabled: False 1389075 May 2020 Premium 821.10 04/22/2020 0101-00000-21216 Check Total: 821.10 Vendor: Malwareb Malwarebytes Corporation Check Sequence: 35 ACH Enabled: False IN100065823 Malwarebytes Software 3,640.80 04/22/2020 0101-41420-62305 Check Total: 3,640.80 AP -Computer Check Proof List by Vendor (04/22/2020 - 1:48 PM) Page 5 Invoice No Description Amount Payment Date Acct Number Vendor: Menards Menards Inc 91.00 Check Sequence: 36 24017 Stop Rust Flat Black 31.84 04/22/2020 0101-45000-61020 24024 Twisted Polyest & Quick Snap 42.95 04/22/2020 0101-41910-61120 24035 Select Board & Brass Mug Hook 14.34 04/22/2020 0101-41920-61120 24174 Transport 19.99 04/22/2020 0101-43100-61020 24183 Studded T -Post 147.60 04/22/2020 0101-45000-61020 24194 Hooks & Quick Link ZNC BCODE 14.96 04/22/2020 0101-43100-61020 24298 Cedar 111.06 0422/2020 0101-43200-61105 24312 Lysol Spray 5.58 04/22/2020 0101-41910-61025 24507 Hands Sprayer & Ultrasonic Port Humidifer 45.95 04/22/2020 0101-41920-61120 24542 2 Gal Memard Pail 17.91 04/22/2020 0101-41930-61025 24568 Refrigerator & Microwave for COVID-19 127.00 04/22/2020 0101-43100-61020 24608 Dish Soap & Paint Cleaning Rags 93.96 04/22/2020 0101-41920-61120 24634 2X4 & Wasp/Hornet Spray 147.24 04/22/2020 0101-45000-61020 24764 6X6 Cedartone 31.29 04/222020 0101-43200-61105 24789 Refrigerators 289.96 04/22/2020 0101-45000-61020 24794 Utility Mat 26.99 04/22/2020 0101-45000-61020 25059 Parts to Mount Cord Reels in New Shop 89.58 04/22/2020 4303-49300-61020 25202 Misc. Supplies 44.53 04/22/2020 2130-44300-61020 25219 Install Air Reels Bracket in New Shop 44.21 04/22/2020 4303-49300-61020 Check Total: 1,346.94 Vendor: MetroGas Metro Gas Installers Check Sequence: 37 116785361 Refund- Duplicate Permit 91.00 04/22/2020 0101-42300-52190 Reference ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False AP -Computer Check Proof List by Vendor (04/22/2020 - 1:48 PM) Page 6 Check Total: 91.00 Vendor: MNEquipn Minnesota Equipment Check Sequence: 38 P01095 PS 80 Saw 84.95 0422/2020 0101-43100-61205 Check Total: 84.95 Vendor: MNLifeln Minnesota Life Insurance Company Check Sequence: 39 0034706 April 2020 Premium 23.00 04/22/2020 0101-42200-60330 0034706 April 2020 Premium 44.06 04/22/2020 0101-00000-21205 0034706 April 2020 Premium 76.76 04/22/2020 7100-00000-21218 0034706 April 2020 Premium 1,430.44 04/22/2020 0101-00000-21205 0034706 April 2020 Premium 23.00 04/22/2020 0101-42200-60330 0034706 April 2020 Premium 44.06 0422/2020 0101-00000-21205 0034706 April 2020 Premium 76.76 04/22/2020 7100-00000-21218 0034706 April 2020 Premium 1,430.44 04/222020 0101-00000-21205 Reference ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False AP -Computer Check Proof List by Vendor (04/22/2020 - 1:48 PM) Page 6 Invoice No Description Amount Payment Date Acct Number Reference Check Total: Vendor: NoSubmb North Suburban Rental Center AP -Computer Check Proof List by Vendor (04/22/2020 - 1:48 PM) 3,148.52 Check Total: Vendor: MnUnempl Minnesota Unemployment Ins. 07983653 2020 1st Qtr Unemployment Benefits Check Total: Vendor: MTIDist MTI Distributing Inc 1248834-02 Irrigation for PW Veh Maint/Cold Storage 1250243-00 Parts for Units 15-562,14-562,16-583 Check Total: Vendor: MunEmerg Municipal Emergency Services, Inc. IN1441613 Compressor Service Call Check Total: Vendor: MYHoId MY Holdings, Inc. 3788 Carpet Cleaning & Autoscmb Floors 3788 Carpet Cleaning & Amoscrub Floors 3788 Carpet Cleaning & Autoscmb Floors 3788 Carpet Cleaning & Autoscmb Floors 6100-48800-61115 Check Total: Vendor: NGlantz N. Glantz & Son 16553022-00 Coroplast Sheet for Street Signs Check Total: Vendor: NCPERS NCPERS Group Life Ins 312000052020 May 2020 Premium 312000052020 May 2020 Premium 04/22/2020 Check Total: Vendor: NoStSign North Star Signs & Engraving 22492 Name Plates for Sophia & Tracy Pks 22492 Name Plate for Ted Butler Check Total: Vendor: NoSubmb North Suburban Rental Center AP -Computer Check Proof List by Vendor (04/22/2020 - 1:48 PM) 3,148.52 Check Sequence: 40 ACE Enabled: False 1,002.89 04/22/2020 2130-44000-60510 1,002.89 Check Sequence: 41 ACH Enabled: False 609.84 04/22/2020 4303-49300-61020 842.40 04/22/2020 6100-48800-61115 1,452.24 Check Sequence: 42 ACH Enabled: False 225.00 04/22/2020 0101-42200-63010 225.00 Check Sequence: 43 ACH Enabled: False 1,550.00 04/22/2020 0101-41910-63010 1,550.00 04/22/2020 0101-41920-63010 1,550.00 04/22/2020 0101-41930-63010 355.00 04/22/2020 5100-48100-63010 5,005.00 Check Sequence: 44 ACH Enabled: False 77.69 04/22/2020 0101-43300-61030 77.69 Check Sequence: 45 ACH Enabled: False 16.00 04/22/2020 7100-00000-21218 160.00 04/22/2020 0101-00000-21205 176.00 Check Sequence: 46 ACH Enabled: False 42.33 04/22/2020 010145000-61005 21.17 04/22/2020 0101-41100-61005 63.50 Check Sequence: 47 ACH Enabled: False Page 7 Invoice No Description Amount Payment Date Acct Number Reference 504288 Maintenance Facility Irrigation 280.80 04/22/2020 4303-49300-62200 Check Total: 280.80 Vendor: NoS=Sup Northern Sanitary Supply Check Sequence: 48 198500 Cleaner 35.70 04/22/2020 5100-48100-61005 198542 Cleaner 50.60 04/22/2020 5100-48100-61005 Check Total: 86.30 Vendor: NorthChe Northland Chemical Corp Check Sequence: 49 5286 Soap Dispenser & Hand Cleaner 124.65 04/22/2020 610048800-61020 Check Total: 124.65 Vendor: OReiAuto O'Reilly Auto Parts Check Sequence: 50 3253-475816 High Power Belt 43.76 04/22/2020 5200-48200-61005 3253-476011 Sheet Towels 89.70 04/22/2020 0101-41930-61105 3253-476369 Disc Pad Set for Unit #13-94 84.99 04/22/2020 610048800-61115 3253476410 Bracket Cal for Unit #13-94 133.07 04/22/2020 6100-48800-61115 3253-476878 HID for Unit #4826 49.82 04/22/2020 6100-48800-61115 3253-476905 Tools 92.99 04/22/2020 610048800-61205 3253-476928 Disc Pad Set for Unit 08-408 101.99 04/22/2020 6100-48800-61115 3253476974 Disc Pad Set for Unit #08-408 101.99 04/22/2020 6100-48800-61115 3253-477581 License IT & Light for Unit #T-551 7.13 04/22/2020 6100-48800-61020 3253477582 Wire Clip for Unit #T-551 7.05 04/22/2020 6100-48800-61115 3253-477583 Wire Clips 25.25 04/22/2020 6100-48800-61020 Check Total: 737.74 Vendor: Of Depot Office Depot Check Sequence: 51 464888395001 Office Supplies 58.99 04/22/2020 0101-41600-61005 469037705001 CH Office Depot Supplies 2.24 04/22/2020 0101-41300-61005 469037705001 CH Office Depot Supplies 4.50 04/22/2020 0101-41400-61005 469037705001 CH Office Depot Supplies 6.74 04/22/2020 010141600-61005 469037705001 Office Supplies 12.74 0422/2020 010142300-61005 469037705001 CH Office Depot Supplies 4.50 04/22/2020 0101-41230-61005 469037705001 CH Office Depot Supplies 6.74 0422/2020 0101-41200-61005 469037705001 CH Office Depot Supplies 11.24 04/22/2020 0101-42300-61005 469037705001 CH Office Depot Supplies 9.00 04/22/2020 0101-41500-61005 469251417001 Printer for PW Vehicle Maintenance 739.99 04/22/2020 430349300-61210 470310574001 Office Supplies 291.19 04/22/2020 610048800-61005 470310574002 Chairmats 174.95 04/22/2020 6100-48800-61005 473854371001 CH Office Depot Supplies 16.14 04/22/2020 0101-41230-61005 ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False AP -Computer Check Proof List by Vendor (04/22/2020 - 1:48 PM) Page 8 Invoice No Description Amount Payment Date Acct Number Reference 473854371001 CH Office Depot Supplies 16.14 04/22/2020 0101-41400-61005 473854371001 CH Office Depot Supplies 40.34 04/22/2020 0101-42300-61005 473854371001 CH Office Depot Supplies 24.20 04/22/2020 0101-41600-61005 473854371001 CH Office Depot Supplies 32.28 04/22/2020 0101-41500-61005 473854371001 CH Office Depot Supplies 24.20 04/22/2020 0101-41200-61005 473854371001 CH Office Depot Supplies 8.06 04/22/2020 010141300-61005 474042004001 CC Office Depot Supplies 51.37 04/22/2020 2130-44300-61005 474042004001 CC Office Depot Supplies 51.38 04/22/2020 2130-44000-61005 Check Total: 1,586.93 Vendor: OPUS21 OPUS 21 Check Sequence: 52 ACH Enabled: False 200320 March 2020 Utility Billing 1,761.57 04/22/2020 5100-48100-63010 200320 March 2020 Utility Billing 1,984.31 04/22/2020 5200-48200-63010 200320 March 2020 Utility Billing 1,923.14 04/22/2020 0101-43600-63010 200320 March 2020 Utility Billing 2,786.24 04/22/2020 5300-48300-63010 Check Total: 8,455.26 Vendor: PionSecu Pioneer SecureShred Check Sequence: 53 ACH Enabled: False 40352 Shredding Service - CH, FS, PW & WTP 170.00 04/22/2020 010146000-63010 Check Total: 170.00 Vendor: Plunkett Plunkett's Pest Control, Inc. Check Sequence: 54 ACH Enabled: False 6611205 Pet Control @ Community Center 72.52 04/22/2020 2130-44000-63010 Check Total: 72.52 Vendor: RadarSig Radarsign, LLC Check Sequence: 55 ACH Enabled: False 10559 Community Center Expansion 6,062.00 04/22/2020 4403-49300-63010 CheckTotal: 6,062.00 Vendor: RandyEnv Randy's Environmental Services Check Sequence: 56 ACH Enabled: False 1-290020-4 Shredding Service 1,052.43 04/22/2020 0101-46000-63010 Check Total: 1,052.43 Vendor: RepSvices Republic Services 4899 Check Sequence: 57 ACH Enabled: False 0899-003536278 April 2020 Recycling Service 7,385.06 04/22/2020 010146000-63010 Check Total: 7,385.06 Vendor: RESPEC RESPEC Check Sequence: 58 ACH Enabled: False AP -Computer Check Proof List by Vendor (04/22/2020 - 1:48 PK Page 9 Invoice No Description Amount Payment Date Acct Number - Reference INV -0420-006 2020 2nd Qtr Fulcrum Subscription 153.00 04/22/2020 2250-41600-63005 INV -0420-006 20202nd Qtr Fulcrum Subscription 153.00 04/22/2020 4140-49300-63005 INV -0420-006 2020 2nd Qtr Fulcrum Subscription 153.00 04/22/2020 510048100-63005 INV -0420-006 20202nd Qtr Fulcrum Subscription 153.00 04/22/2020 520048200-63005 Check Total: 612.00 Vendor: RJMechan RJ Mechanical, Inc. Check Sequence: 59 ACH Enabled: False 11469 Get Water Heater & Boilers Operational 678.00 0422/2020 2130-44000-63105 Check Total: 678.00 Vendor: T arleyR Ron Turley Associates, Inc. Check Sequence: 60 ACH Enabled: False 58317 Annual Maintenance Agreement & Updates 2,050.00 04/22/2020 6100-48800-62305 Check Total: 2,050.00 Vendor: SherwinW Sherwin Williams Co. Check Sequence: 61 ACH Enabled: False 5193-8 Paint for Graffiti @ Bunker Tunnel 46.16 04/22/2020 0101-45000-61105 Check Total: 46.16 Vendor: SignCraf Signerafters Outdoors Check Sequence: 62 ACH Enabled: False 54801 Install I New Module & Bunker/Crosstown 1,025.00 04/22/2020 2110-46500-63100 Check Total: 1,025.00 Vendor: Staffri2 Star Tribune Check Sequence: 63 ACH Enabled: False 10962115 04/03/20 - 05/31/20 Mad Subscription 20.92 04/22/2020 0101-41200-61320 Check Total: 20.92 Vendor: SupSolut Supply Solutions LLC Check Sequence: 64 ACH Enabled: False 27644 Urinal Screen 25.04 04/22/2020 0101-41920-61025 27645 Urinal Screen 25.04 04/22/2020 0101-41920-61025 27646 Urinal Screen 25.04 04/22/2020 0101-41920-61025 Check Total: 75.12 Vendor: - TahoSpl Taho Sportswear, Inc. Check Sequence: 65 ACH Enabled: False 2OTS0559 Hockey Practice Jersey 920.00 04/22/2020 2130-44300-61020 Check Total: 920.00 Vendor: Timesave Timesaver Check Sequence: 66 ACH Enabled: False AP -Computer Check Proof List by Vendor (04/222020 - 1:48 PM) Page 10 Invoice No Description Amount Payment Date Acct Number Reference M25565 City Council Meeting 148.00 04/22/2020 0101-41100-63005 Check Totah 148.00 Vendor: TotalCon Total Control Systems, Inc Check Sequence: 67 ACH Enabled: False 9298 DAH2O01AHoffinan Heater 265.41 04/22/2020 5200-48200-61140 Check Total: 265.41 Vendor: ToyotaLi Toyota -Lift of Minnesota Check Sequence: 68 ACH Enabled: False W250888 Service for Unit#303 127.00 04/22/2020 610048800-61115 W250889 CO Tesing on Unit #303 40.00 04/22/2020 6100-48800-61115 Check Total: 167.00 Vendor: TCFilter Twin City Filter Service, Inc. Check Sequence: 69 ACH Enabled: False 0677429 -IN Filters 613.90 04/22/2020 2130-44000-61020 Check Total: 613.90 Vendor: Uline Uline Check Sequence: 70 ACH Enabled: False 118552258 Safety Glasses & Dog Waste Dispenser 531.76 04/22/2020 0101-45000-61020 Check Total: 531.76 Vendor: USBankEq US Bank Equipment Finance Check Sequence: 71 ACH Enabled: False 412184202 Taskalfa Copier @ Public Works 180.15 04/22/2020 0101-41930-62200 Check Total: 180.15 Vendor: Ver -Tech Ver -Tech Labs Check Sequence: 72 ACH Enabled: False INV000023402 Salt Shield 680.30 04/22/2020 6100-48800-61020 Check Total: 680.30 Vendor: Verizon Verizon Wireless Check Sequence: 73 ACH Enabled: False 9852457636 Monthly Cell Phone Service 67.88 04/22/2020 0101-43300-62030 9852457636 Monthly Cell Phone Service 93.53 04/22/2020 5200-48200-62030 9852457636 Monthly Cell Phone Serviced 244.71 04/22/2020 0101-43100-62030 9852457636 Monthly Cell Phone Service 51.53 04/22/2020 0101-41400-62030 9852457636 Monthly Cell Phone Service 410.63 04/22/2020 0101-42200-62030 9852457636 Monthly Cell Phone Service 95.54 04/22/2020 0101-41420-62030 9852457636 Monthly Cell Phone Service 498.44 04/22/2020 0101-45000-62030 9852457636 Monthly Cell Phone Service 61.53 04/22/2020 0101-41200-62030 9852457636 Monthly Cell Phone Service 218.61 04/22/2020 0101-42300-62030 AP -Computer Check Proof List by Vendor (04/22/2020 - 1:48 PM) Page 11 Invoice No Description Amount Payment Date Acct Number Reference 9852457636 Monthly Cell Phone Service 127.59 04/22/2020 2130-44000-62030 9852457636 Monthly Cell Phone Service 75.68 04/22/2020 0101-41500-62030 9852457636 Monthly Cell Phone Service 411.35 04/22/2020 0101-41600-62030 9852457636 Monthly Cell Phone Service 191.55 04/22/2020 6100-48800-62030 9852457636 Monthly Cell Phone Service 274.57 04/22/2020 5100-48100-62030 9852457636 Monthly Cell Phone Service 42.53 04/22/2020 0101-41910-62030 Check Total: 2,865.67 Vendor: VisuSewe Visu-Sewer Check Sequence: 74 ACH Enabled: False 31349 Lateral Grouting 3,337.50 04/22/2020 5200-08200-63100 Check Total: 3,337.50 Vendor: WasMgmt2 Waste Management - Blaine Check Sequence: 75 ACH Enabled: False 8510801-0500-6 03/20 Garbage Service @ CH 142.62 04/22/2020 0101-41910-62020 8510808-0500-1 PW Garbage Disposal 1,373.64 04/22/2020 0101-46000-62020 8510808-0500-1 PW Garbage Disposal 395.44 04/22/2020 0101-41930-62020 8510808-0500-1 PW Garbage Disposal 312.20 04/22/2020 0101-45000-62020 8510811-0500-5 03/20 Garbage Service @ FSN2 104.71 04/22/2020 0101-41920-62020 8510812-0500-3 03/20 Garbage Service @ FS#1 104.08 04/22/2020 0101-41920-62020 8512901-0500-2 04/20 Garbage Service @ FS#3 175.43 04/22/2020 0101111920-62020 Check Total: 2,608.12 Vendor: Wendells Wendells Check Sequence: 76 ACH Enabled: False 2470217 Notary Stamp for Anne Heppell 22.30 04/22/2020 0101-41230-61005 Check Total 22.30 Vendor: WmckSew Wrack Sewer and Portable Rental Check Sequence: 77 ACH Enabled: False 4589 Portable Toilet Rental 312.76 04/22/2020 0101-45000-62200 Check Total 312.76 Total for Check Run: 182,841.32 Total of Number of Checks: 77 AP -Computer Check Proof List by Vendor (04/22/2020 - 1:48 PM) Page 12 Accounts Payable Computer Check Proof List by Vendor User: BreadaF Printed: 04/30/2020 - 11:OOAM Batch: 00427.04.2020 Invoice No Description Amount Payment Date Acct Number Vendor: AbleHose Able Hose And Rubber 218987-001 PW Veh Maint/Cold Storage/Site Wk Check Total: Vendor: AFLAC AFLAC 645765 April 2020 Premium Check Total: Vendor: AmSignal American Signal Corporatio 0010083 -IN Install Equipment Check Total: Vendor: AnderEar Earl F. Andersen, Inc. 0122924 -IN Brackets for Street Signs Check Total Vendor: AnkCo02 Anoka Co Property Tax Div 083224330036 16603 Valley or - FS#2 133224320007 15929 Crosstown Blvd - FS#3 223224340085 2014 ISOth Ln NW - Woodland Estates 223224410003 Community Center 223224410006 City Hall 223224420003 Water Treatment Plant 223224420007 1900 Veteran's Memorial Blvd 223224420015 Public Works 223224430002 Park 233224420046 1043 152nd Ave - Winslow Cove 2nd 253224220011 Park Bames Rolling Oaks 323224120072 Water Tower 323224130044 Northglen Check Sequence: 1 347.64 04/30/2020 4303-49300-61020 347.64 Check Sequence: 2 679.32 04/30/2020 0101-00000-21209 679.32 Check Sequence: 3 1,483.52 04/30/2020 4180-49300-65600 1,483.52 Check Sequence: 4 459.95 04/30/2020 0101-43300-61030 459.95 Check Sequence: 5 69.14 04/30/2020 0101-41920-62020 155.54 04/30/2020 0101-41920-62020 53.24 04/30/2020 5100-48100-62020 545.16 04/30/2020 2130-44000-62020 545.16 04/30/2020 0101-41910-62020 545.16 04/30/2020 5100-48100-62020 24.02 04/30/2020 610048800-62020 545.16 04/30/2020 0101-41930-62020 53.24 04/30/2020 0101A5000-62020 167.44 04/30/2020 4170-49300-63010 53.24 04/30/2020 0101-45000-62020 53.24 04/30/2020 510048100-62020 53.24 04/30/2020 0101-45000-62020 Reference ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False AP -Computer Check Proof List by Vendor (04/30/2020 - 11:00 AND Page I Invoice No Description Amount Payment Date Acct Number Reference 333224140014 2557 Bunker Lake - Andover EDA 4,881.30 04/30/2020 4520-49300-62035 333224140015 2543 Bunker Lake - Andover EDA 4,888.78 04/30/2020 4520-49300-62035 333224140022 2526 138th Ave - Andover EDA 4,802.86 04/30/2020 4520-49300-62035 333224140023 2542138th Ave -Andover EDA 5,776.20 04/30/2020 4520-49300-62035 333224140038 13875 Crosstown Blvd -FS#1 155.54 04/30/2020 0101-41910-62020 Check Total: 23,367.66 Vendor: AutoNam AutoNation Ford White Bear Lake Check Sequence: 6 ACH Enabled: False 535283 Labor to Repair Unit #577 1,520.00 04/30/2020 6100-48800-63135 535283 Parts to Repair Unit #577 1,815.61 04/30/2020 6100-48800-61115 Check Total: 3,335.61 Vendor: Bolton Bolton & Meek, Inc. Check Sequence: 7 ACH Enabled: False 0248986 Winslow Cove 2nd Addition 907.50 04/30/2020 7200-00000-24203 Check Total: 907.50 Vendor: BryanRoc Bryan Rock Products, Inc. Check Sequence: 8 ACH Enabled: False 40026 Red Ball Diamond Aggregate 732.06 04/30/2020 0101-45000-61130 Check Total: 732.06 Vendor: CCPIND CCP Industries Inc Check Sequence: 9 ACH Enabled: False IN02515636 Windshield Towels, GOJO Dispenser & Scrimdr 283.31 04/30/2020 610048800-61020 Check Total: 283.31 Vendor: CentWood Central Wood Products Check Sequence: 10 ACH Enabled: False 422880 Coco -Brown Mulch 1,287.50 04/30/2020 0101-45000-61130 Check Total: 1,287.50 Vendor: CenLink CenturyLink Check Sequence: 11 ACH Enabled: False 763 754-6713 Subway (a3 Community Center 54.19 04/30/2020 2130-44100-62030 Check Total: 54.19 Vendor: CintasGK Cintas Corp - Cintas Loc #16K Check Sequence: 12 ACH Enabled: False 4048430858 Floor Mat Rental 125.20 04/30/2020 5100-48100-62200 4048984682 Uniform Cleaning 165.01 04/30/2020 0101-43100-61020 4048984682 Unifomt Cleaning 23.58 04/30/2020 0101-43300-61020 4048984682 Uniform Cleaning 70.72 04/30/2020 0101-45000-61020 4048984682 Uniform Cleaning 23.58 04/30/2020 5100-48100-61020 AP -Computer Check Proof List by Vendor (04/30/2020 - 11:00 AM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference 4048984682 Uniform Cleaning 47.13 04/30/2020 5200-48200-61020 4048984682 Uniform Cleaning 23.55 04/30/2020 6100-48800-61020 Check Total: 478.77 Vendor: CitwdPlu Citywide Plumbing, LLC Check Sequence: 13 ACH Enabled: False 5631 FS#I LI1 Air Line Pipe Repair 396.00 04/30/2020 0101-41920-63105 Check Total: 396.00 Vendor: CMTDiver CMT Janitorial Services Check Sequence: 14 ACH Enabled: False 2506 Monthly Cleaning Service 1,246.50 04/30/2020 0101-41910-63010 2506 Monthly Cleaning Service 1,052.60 04/30/2020 0101-41930-63010 2506 Monthly Cleaning Service 470.90 04/30/2020 0101-41920-63010 Check Total: 2,770.00 Vendor: Colonial Colonial Life & Accident Check Sequence: 15 ACH Enabled: False 7156706-0501206 April & May 2020 Premium - E7156706 559.80 04/30/2020 0101-00000-21210 Check Total: 559.80 Vendor: CoreMain Core & Main LP Check Sequence: 16 ACH Enabled: False M196025 Water Meters &Meter Supplies 3,152.92 04/30/2020 5100-48100-61035 Check Total: 3,152.92 Vendor: DavisEqu Davis Equipment Corporation Check Sequence: 17 ACH Enabled: False EI11131 Large Mower Blades 521.85 04/30/2020 4214-49300-65600 Check Total: 521.85 Vendor: EnvEquip Environmental Equipment Check Sequence: 18 ACH Enabled: False 16054 Parts to Repair Unit #171 237.03 04/30/2020 6100-48800-61115 Check Total: 237.03 Vendor: Fasten! Fastenal Company Check Sequence: 19 ACE Enabled: False MNTC8185834 Irrigation Paint 16.07 04/30/2020 0101-45000-61020 Check Total: 16.07 Vendor: Ferguson Ferguson Waterworks #2516 Check Sequence: 20 ACH Enabled: False 0452233 PW Veh Maint Irrigation 902.99 04/30/2020 4303-49300-61020 AP -Computer Check Proof List by Vendor (04/30/2020 - 11:00 AM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference AP -Computer Check Proof List by Vendor (04/30/2020 - 11:00 AM) Page 4 Check Total: 902.99 Vendor: Fenellg Fer ellgas Check Sequence: 21 ACH Enabled: False 1111565996 Bulk Propane 21.20 04/30/2020 6100-48800-61020 Check Total: 21.20 Vendor: GaryCart Gary Carlson Equipment Check Sequence: 22 ACH Enabled: False 115436-1 Wacker Scraper Bar for Unit#114 204.58 04/30/2020 610048800-61115 Check Total: 204.58 Vendor: HachCo Hach Company Check Sequence: 23 ACH Enabled: False 11901945 Chemicals for Water Treatment Plant 46.29 04/30/2020 5100-48100-61040 11912020 Each Svc-DR2800 Spec 492.00 04/30/2020 5100-48100-62300 Check Total: 538.29 Vendor: HenSchei Henry Schein, Inc. Check Sequence: 24 ACH Enabled: False 76192416 Nitrile Gloves & Gemticidal Wipes for COVID 584.64 04/30/2020 0101-42200-61020 76220298 Purell Hand Sanitizer for COVID-19 21.52 04/30/2020 0101-42200-61020 76303697 Albuterial Inh Solution for COVID-19 69.58 04/30/2020 0101-42200-61020 Check Total: 675.74 Vendor: HotsyEqu HotsyMinnmota.com Check Sequence: 25 ACH Enabled: False 67159 Labor to Repan Unit #16-347 148.50 04/30/2020 610048800-63135 67159 Parts to Repair Unit #16-347 654.85 04/30/2020 610048800-61115 67159 Misc. Supplies 530.44 04/30/2020 6100-48800-61020 Check Total: 1,333.79 Vendor: Insight Insight Public Sector Check Sequence: 26 ACH Enabled: False 1100725590 Server Room 136.70 04/30/2020 010141420-61225 Check Total: 136.70 Vendor: InterBat Interstate All Battery Center Check Sequence: 27 ACH Enabled: False 1901202005752 Battery for Unit #4824 225.95 04/30/2020 6100-48800-61115 Check Total: 225.95 Vendor: KramMPH Kramer Mechanical, Plumbing & Heating, Inc. Check Sequence: 28 ACH Enabled: False 117040068 Refund - Address Located in Ham Lake 91.00 04/30/2020 0101-42300-52190 AP -Computer Check Proof List by Vendor (04/30/2020 - 11:00 AM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference 117043227 Job Located in Ham Lake 50.00 04/30/2020 0101-42300-52190 Check Total: 141.00 Vendor: LegShiel Legal Shield Check Sequence: 29 ACH Enabled: False 31833 - May 2020 Premium 190.45 04/30/2020 0101-00000-21219 Check Total: 190.45 Vendor: MaileEnt Maile Enterprises, Inc. Check Sequence: 30 ACH Enabled: False 4' Red Hydrant Markers 1,279.08 04/30/2020 5100-48100-61110 Check Total: 1,279.08 Vendor: MailSolu Mailing Solutions Check Sequence: 31 ACH Enabled: False 32975 Deliver Newsletter to Post Office - 256.50 04/30/2020 0101-41210-61405 Check Total: 256.50 Vendor: MauerMai Mauer Main Check Sequence: 32 ACH Enabled: False 350775 Switch for Unit #4824 48.22 04/30/2020 6100-48800-61115 Check Total: 48.22 Vendor: MedComp Med Compass, Inc. Check Sequence: 33 ACH Enabled: False 37441 SCBA User -Medical Exam 3,520.00 04/30/2020 0101-42200-63010 Check Total: 3,520.00 Vendor: Menards Menards Inc Check Sequence: 34 ACH Enabled: False 24981 PW Veh Maint Utility/Banquet Table 34.99 04/30/2020 4303-49300-61020 25060 Gentry Post Mount Combo 118.76 04/30/2020 0101-43200-61105 25176 PW Veh Maint Misc. Supplies 278.91 04/30/2020 4303-49300-61020 25344 Bullcrete Pothole Patch 59.85 04/30/2020 0101-43100-61125 25356 PW Veh Maint Mise. Supplies 43.35 04/30/2020 4303-49300-61020 Check Total: 535.86 Vendor: MNRWA Minnesota Rural Water Assoc Check Sequence: 35 ACH Enabled: False Membership Dues 325.00 04/30/2020 5100-48100-61320 Check Total: 325.00 Vendor: MTIDist MTI Distributing Inc Check Sequence: 36 ACH Enabled: False 1251109-00 PW Veh Maint Misc. Supplies 1,376.59 04/30/2020 430349300-61020 AP -Computer Check Proof List by Vendor (04/30/2020 - 11:00 AM) Page 5 Invoice No Description Amount Payment Date Acct Number Reference 1251181-00 Blade -Atomic for Units #14-562/15-563 95.60 04/30/2020 6100-48800-61115 Check Total: 1,472.19 Vendor: OReiAuto O'Reilly Auto Parts Check Sequence: 37 ACH Enabled: False 3253-478543 EGR Valve for Unit #577 121.28 04/30/2020 6100-48800-61115 3253-479199 Filters for Unit #70 & Stock 55.46 04/30/2020 610048800-61115 3253-480169 Radiator for Unit #371 116.60 04/30/2020 6100-48800-61115 3253-480302 Trans Line for Unit #371 15.29 04/30/2020 6100-48800-61115 Check Total: 308.63 Vendor: OffDepot Office Depot Check Sequence: 38 ACH Enabled: False 476928030001 Office Supplies 106.93 04/30/2020 6100-48800-61005 476933154001 Office Supplies 13.59 04/30/2020 6100-48800-61005 476933155001 Office Supplies 14.99 04/30/2020 6100-48800-61005 476933156001 Office Supplies 200.37 04/30/2020 6100-48800-61005 Check Total: 335.88 Vendor: PartiBou Parties That Bounce, LLC Check Sequence: 39 ACH Enabled: False 525 Castle & Slide Rental Jan - Mar 2020 360.00 04/30/2020 2130-44400-63005 Check Total: 360.00 Vendor: Plunkett Plunkett's Pest Control, Inc. Check Sequence: 40 ACH Enabled: False 6614837 Post Control @ FS#3 162.24 04/30/2020 0101-41920-63010 Check Total: 162.24 Vendor: S&Sind S & S Industrial Supply Check Sequence: 41 ACH Enabled: False 310050 Screw Pin Shackle for Unit #114 19.98 04/30/2020 6100-48800-61115 Check Total: 19.98 Vendor: ShamowL. Sharrow Lifting Products Check Sequence: 42 ACH Enabled: False 137550 PW Veh Maim Pallet Lifter 4,668.44 04/30/2020 4303-49300-65600 Check Total: 4,668.44 Vendor: SignsNow Signs Now Check Sequence: 43 ACH Enabled: False I-4995 Vinyl Decals for Unit #4818 123.90 04/30/2020 6100-48800-61115 Check Total: 123.90 AP -Computer Check Proof List by Vendor (04/30/2020 - 11:00 AM) Page 6 Invoice No Description Amount Payment Date Acct Number Reference Vendor: SpackCon Spark Solutions, Inc Check Sequence: 44 ACH Enabled: False 7553 Pedestrian Crossing Criteria 2,260.00 04/30/2020 4140-49300-63005 Check Total: 2,260.00 Vendor: SuperVis Superior Vision Insurance Check Sequence: 45 ACH Enabled: False 0000393804 May 2020 Premium 168.39 04/30/2020 0101-00000-21222 Check Total: 168.39 Vendor: SupSolut Supply Solutions LLC Check Sequence: 46 ACH Enabled: False 27666 Urinal Screen 25.04 04/30/2020 010141910-61025 27668 Urinal Screen & Paper Towel 100.76 04/30/2020 0101-41930-61025 Check Total: 125.80 Vendor: Tenracon Terracoa Consultants, Inc. Check Sequence: 47 ACH Enabled: False TD54749 Community Center Expansion 5,788.75 04/30/2020 4403-49300-63010 Check Total: 5,788.75 Vendor: TrustlnU Trust in Us Workplace Drug & Alcohol Testing Check Sequence: 48 ACH Enabled: False 86026 TTU Onsite Collections 250.00 04/30/2020 0101-41230-63005 Check Total: 250.00 Vendor: USBankEq US Bank Equipment Finance Check Sequence: 49 ACH Enabled: False 412735938 Ricoh Copier Lease @ Bldg Dept 138.03 04/30/2020 0101-42300-62200 412735938 Ricoh Copier Lease @ City Hall 270.63 04/30/2020 0101-41420-62200 412735938 Ricoh Copier Lease @ Comm Ctr 126.05 04/30/2020 2130-44000-62200 412735938 Ricoh Copier Lease @ FS #1 130.29 04/30/2020 0101-41920-62200 412735938 Ricoh Copier Lease @ WTP 75.00 04/30/2020 5100-48100-62200 Check Total: 740.00 Vendor: VrkIndus Viking Industrial Center Check Sequence: 50 ACH Enabled: False 3190759 Hand Sanitizer Spray 28.50 04/30/2020 5200-48200-61005 3190807 Kleenguard Tyvek Cvtl Lg 580.86 04/30/2020 5200-48200-61005 3190810 Alum Heat Gear, Visor & Hard Hats 167.96 04/30/2020 5200-48200-61005 3190894 Hand Sanitizer Spray for COVID-19 142.50 04/30/2020 0101-41930-61120 Check Total: 919.82 Vendor: WellsFar Wells Fargo Bank Check Sequence: 51 ACH Enabled: False CPAMembership 315.00 04/30/2020 0101-41200-61320 AP -Computer Check Proof List by Vendor (04/30/2020 - 11:00 AM) Page 7 Invoice No Description Amount Payment Date Acct Number Reference Mayors'Prayer Breakfast 400.00 04/30/2020 0101-41100-61310 PW Veh Maint Supplies 1,880.04 04/30/2020 4303-49300-61020 PW Veh Maint Supplies 1,087.58 04/30/2020 4303-49300-61020 Tools 362.08 04/30/2020 0101-43100-61205 Misc. Supplies 34.72 04/30/2020 0101-43100-61020 Conference Canceled Due to COVID-19 -290.00 04/30/2020 0101-43300-61320 CL Boat Landing Dock & Paint Supplies 274.35 04/30/2020 0101-45000-61020 Misc. Supplies for COVID-19 185.26 04/30/2020 0101-42200-61005 Conference Canceled Due to COVID-19 -1,144.38 04/30/2020 0101-42200-61315 Meals 110.52 04/30/2020 0101-42200-61310 Misc. Supplies Returned -808.84 04/30/2020 0101-42200-61020 Misc. Supplies for COVID-19 540.20 04/302020 010142200-61020 Misc. Supplies for COVID-19 81.69 04/30/2020 0101-42200-61020 Active 911 1,314.44 04/30/2020 0101-42200-63010 Subscription 35.00 04/30/2020 0101-43200-61325 Pop 18.71 04/30/2020 7100-00000-24208 Postage 6.12 04/30/2020 0101-41420-61405 Microsoft Upgrade 151.03 04/30/2020 0101-41420-61225 Misc. Supplies 324.99 04/30/2020 0101-42200-61020 Office Equipment 1,399.99 04/30/2020 0101-41420-61210 Misc. Supplies 160.58 04/30/2020 0101-49100-61005 Conference Canceled Due COVID-19 -380.00 04/30/2020 0101-42300-61315 PW Veh Maint Misc Supplies 679.99 04/30/2020 4303-49300-61020 Misc Supplies 414.95 04/302020 0101-45000-61020 Fuel 9.00 04/30/2020 6100-48800-61045 PW Veh Maint Misc. Supplies 1,022.37 04/30/2020 430349300-61020 Tools 169.59 04/30/2020 6100-48800-61205 Tools 146.38 04/30/2020 510048100-61205 Stock Supplies 192.06 04/30/2020 6100-48800-61115 Misc Supplies 60.50 04/30/2020 6100-48800-61020 Clorox Wipes for COVID-19 73.20 04/30/2020 6100-48800-61020 Misc. Supplies 234.60 04/30/2020 2130-44000-61020 Membership Dues 122.50 04/30/2020 0101-41600-61320 2020 Street Reconstruction 400.00 04/30/2020 4140-49300-63010 Kelsey RLP Trail Expansion 133.33 04/302020 4150-49300-63010 ASN Trail Connection 133.33 04/30/2020 4170-49300-63010 Hills Bunker Lk W Pk Trail Ree 133.34 04/30/2020 4180-49300-63010 ACH Enabled: False AP -Computer Check Proof List by Vendor (04/30/2020 - 11:00 AM) Page 8 Check Total: 9,984.22 Vendor: WSB WSB & Associates, Inc. Check Sequence: 52 R-011976-000-7 2018 Comp Plan Update - Water 141.00 04/30/2020 4110-49300-61005 R-012615-000-20 Vet Mem Const-Nightgl to Tower 1,863.00 04/30/2020 414049300-63005 ACH Enabled: False AP -Computer Check Proof List by Vendor (04/30/2020 - 11:00 AM) Page 8 Invoice No Description Amount Payment Date Acct Number Reference R-013849-000-10 Country Oaks North 4th Addition 7,245.50 04/30/2020 7200-00000-24203 R-013884-000-10 Catchers's Creek East 1,768.50 04/30/2020 7200-00000-24203 R-014010-000-12 PW Veh Maint/Cold Storage/Site Wk 1,696.50 04/30/2020 4303-49300-63005 R-014151-000-8 Catchr Crk E-ShdbrkN SS&WM 2,990.00 04/30/2020 4110-49300-63005 R-014276-000-7 Shadowbrook North 110.00 04/30/2020 7200-00000-24203 R-015803-000-1 Risk & Resilience Assess -Water 1,749.00 04/30/2020 510048100-63005 Check Total: 17,563.50 Total for Check Run: 96,657.79 Total of Number of Checks: 52 AP -Computer Check Proof List by Vendor (04/30/2020 - 11:00 AM) Page 9 Accounts Payable Computer Check Proof List by Vendor User. BrendaF Printed: 04/30/2020 - 1:38PM Batch: 00429.04.2020 Invoice No Description �3 Amount Payment Date Acct Number ivnavEx� Reference Vendor: ArborOak Arbor Oaks Senior Living, LLC Check Sequence: 1 ACH Enabled: False Dec 2019 Dec 2019 TIF W9 3,547.79 04/30/2020 4515-49300-63005 Dec 2019 Dec 2019 TIF W9 -3,547.79 04/30/2020 2110-46500-54370 Dec 2019 Dec 2019 TIF W9 31,930.12 04/30/2020 4515-49300-63010 Check Total 31,930.12 Vendor: RegAbstr Registered Abstracters Check Sequence: 2 ACH Enabled: False Comer of Hanson/l 6 1 at 20,286.72 04/30/1020 412049300-65600 Comer ofHanson/l 61st 10,143.36 04/30/2020 4110-49300-65100 Check Total: 30,430.08 Total for Check Run: 62,360.20 Total of Number of Checks: 2 AP -Computer Check Proof List by Vendor (04/30/2020 - 1:38 PM) Page 1 Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 04/30/2020 - 2:02PM Batch: 00405.05.2020 Invoice No Description Amount Payment Date Acct Number Vendor: KieferUS Kiefer USA Check Sequence: I 000850 -IN Community Center Expansion 30,800.00 05/05/2020 4403-49300-63010 Check Total: 30,800.00 Vendor: L INCIT League of Minnesota Cities Check Sequence: 2 40002712 New Public Works Building 13,160.00 05/05/2020 6200-48900-62100 Check Total: 13,160.00 Total for Check Run: 43,960.00 Total of Number of Checks: 2 AN16WR Reference ACH Enabled: False ACE Enabled: False AP -Computer Check Proof List by Vendor (04/30/2020 - 2:02 PM) Page 1 All 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City FROM: David Berkowitz, Director of Public Wo*s/City Engineer SUBJECT: Approve ADA Transition Plan/19-17 - Engineering DATE: May 5, 2020 INTRODUCTION The City Council is requested to approve the attached ADA Transition Plan. DISCUSSION As part of Title II of the Americans with Disabilities Act (ADA) of 1990, Cities are required to conducted an evaluation of their public right of way, and develop a transition plan that outlines how the City will ensure safe access within the City's public right-of-way for all individuals. In preparing the plan, City staff worked with Stonebrooke Engineering to conduct an inventory of pedestrian facilities within the public right of way which included City sidewalks and trails, along with pedestrian ramps located within the City and County right of way and prepared the final plan. ACTION REQUIRED The City Council is requested to approve the City's ADA Transition Plan. Respectfully submitted, David D. Berkowitz, P.E. Attach: City of Andover ADA Transition Plan ✓ w.. v w.� M.- r �s v '�r sn tii w r. a �' .. t✓ 1 . - _ - . _ _ -_ � .� _ d. 't. arm '4v 'an. ? `•�+�. May 2020 C I T Y O F NDOVER TABLE OF CONTENTS INTRODUCTION.............................................................................................................................................1 TransitionPlan Need and Purpose............................................................................................................1 ADA and its Relationship to Other Laws...................................................................................................1 AgencyRequirements...............................................................................................................................2 SELF-EVALUATION CONDITION ASSESSMENT...............................................................................................3 Overview................................................................................................................................................... 3 Summary................................................................................................................................................... 3 POLICIESAND PRACTICES..............................................................................................................................4 PreviousPractices.....................................................................................................................................4 Policy.........................................................................................................................................................4 ADACOORDINATOR......................................................................................................................................5 IMPROVEMENTSCHEDULE...........................................................................................................................5 PriorityAreas............................................................................................................................................5 ExternalAgency Coordination..................................................................................................................5 Schedule....................................................................................................................................................5 IMPLEMENTATIONSCHEDULE......................................................................................................................7 Methodology.............................................................................................................................................7 PUBLICOUTREACH........................................................................................................................................8 GRIEVANCEPROCEDURE...............................................................................................................................8 MONITORTHE PROGRESS.............................................................................................................................8 APPENDICES A. Glossary of Terms B. Self -Evaluation & Prioritization Summary C. Agency ADA Design Standards and Procedures D. ADA Coordinator E. ADA Public Notice F. Public Outreach Materials G. Grievance Procedure H. Complaint Form INTRODUCTION Transition Plan Need and Purpose The Americans with Disabilities Act (ADA), enacted on July 26, 1990, is a civil rights law prohibiting discrimination against individuals on the basis of disability. ADA consists of five titles outlining protections in the following areas: I. Employment II. State and local government services III. Public accommodations IV. Telecommunications V. Miscellaneous Provisions Title II of ADA pertains to the programs, activities and services public entities provide. As a provider of public transportation services and programs, City of Andover must comply with this section of the Act as it specifically applies to public service agencies. Title II of ADA provides that, "...no qualified individual with a disability shall, by reason of such disability, be excluded from participation in or be denied the benefits of the services, programs, or activities of a public entity, or be subjected to discrimination by any such entity." (42 USC. Sec. 12132: 28 CFR. Sec. 35.130) As required by Title II of ADA, 28 CFR. Part 35 Sec. 35.105 and Sec. 35.150, the City of Andover has conducted a self-evaluation of its facilities within public rights of way and has developed this Transition Plan detailing how the organization will ensure that those facilities are accessible to all individuals. A glossary of terms is included in Appendix A. This Transition Plan has been created to specifically cover accessibility within the public rights of way and does not include information on City programs, practices, or building facilities not related to public rights of way. ADA and its Relationship to Other Laws Title II of ADA is companion legislation to two previous federal statutes and regulations: the Architectural Barriers Acts of 1968 and Section 504 of the Rehabilitation Act of 1973. The Architectural Barriers Act of 1968 is a Federal law that requires facilities designed, built, altered or leased with Federal funds to be accessible. The Architectural Barriers Act marks one of the first efforts to ensure access to the built environment. (J Stonebrooke C I T Y O F c� NDOVE Section 504 of the Rehabilitation Act of 1973 is a Federal law that protects qualified individuals from discrimination based on their disability. The nondiscrimination requirements of the law apply to employers and organizations that receive financial assistance from any Federal department or agency. Title II of ADA extended this coverage to all state and local government entities, regardless of whether they receive federal funding or not. Agency Requirements Under Title II, the City of Andover must meet these general requirements: • Must operate their programs so that, when viewed in their entirety, the programs are accessible to and useable by individuals with disabilities (28 CFR Sec. 35.150). • May not refuse to allow a person with a disability to participate in a service, program or activity simply because the person has a disability [28 CFR Sec. 35.130 (a) l• • Must make reasonable modifications in policies, practices and procedures that deny equal access to individuals with disabilities unless a fundamental alteration in the program would result [28 CFR Sec. 35.130(b) (7)1. • May not provide services or benefits to individuals with disabilities through programs that are separate or different unless the separate or different measures are necessary to ensure that benefits and services are equally effective [28 CFR Sec. 35.130(b)(iv) & (d)l. • Must take appropriate steps to ensure that communications with applicants, participants and members of the public with disabilities are as effective as communications with others [28 CFR Sec. 35.160(a)l. • Must designate at least one responsible employee to coordinate ADA compliance 28 CFR Sec. 35.107(a)l. This person is often referred to as the "ADA Coordinator." The public entity must provide the ADA coordinator's name, office address, and telephone number to all interested individuals [28 CFR Sec. 35.107(a)l. • Must provide notice of ADA requirements. All public entities, regardless of size, must provide information about the rights and protections of Title II to applicants, participants, beneficiaries, employees, and other interested persons [28 CFR Sec. 35.1061. • Must establish a grievance procedure. Public entities must adopt and publish grievance procedures providing for prompt and equitable resolution of complaints [28 CFR Sec. 35.107(b) . This requirement provides for a timely resolution of all problems or conflicts related to ADA compliance before they escalate to litigation and/or the federal complaint process. Stonebrooke NDOVE CD SELF-EVALUATION CONDITION ASSESSMENT Overview The City of Andover is required, under Title II of the Americans with Disabilities Act (ADA) and 28 CFR 35.105, to perform a self-evaluation of its current transportation infrastructure policies, practices, and programs. This self-evaluation will identify what policies and practices impact accessibility and examine how the City implements these policies. The goal of the self-evaluation is to verify that, in implementing the City's policies and practices, the department is providing accessibility and not adversely affecting the full participation of individuals with disabilities. The self-evaluation also examines the condition of the City's Pedestrian Circulation Route/Pedestrian Access Route) (PCR/PAR) and identifies potential need for PCR/PAR infrastructure improvements. This includes consideration of the sidewalks, bicycle/pedestrian trails, and curb ramps that are located within the City rights of way. Additionally, City sidewalk and trails, along with curb ramps associated with them located within County rights of way were evaluated. Summary In 2019, the City of Andover conducted an inventory of pedestrian facilities within its public right of way, and City sidewalk and trails, along with curb ramps associated with them, located within County rights of way consisting of the evaluation of the following facilities: • Pedestrian ramps at intersections and mid -block crossings that include trail or sidewalk facilities • Sidewalks and trails adjacent to roadways Pedestrian ramps were assessed and categorized into three condition rating tiers. The ramps were each assigned a tier category based on level of compliance and pavement condition. • Tier 1: largely or fully compliant • Tier 2: substantially compliant and working well • Tier 3: several elements are not compliant Sidewalks and trails adjacent to roadways were assessed and categorized into three condition rating tiers. The segments were assigned a score based on the number and severity of deficiencies noted in the field inspection. CDStonebrooke C I T Y o f CP 19-17 NDOVE 3 • Tier 1: largely or fully compliant; score less than 1 • Tier 2: substantially compliant score; score of 1 but less than 3. • Tier 3: several elements are non-compliant; score of three or greater. See Appendix A— Glossary of Terms for tier definitions for pedestrian ramps, sidewalks and trails. A detailed evaluation on how these facilities relate to ADA standards including maps showing how the pedestrian ramp, sidewalk and trails are categorized can be found at www.andovermn.gov/136/Engineering, detailed in Appendix B, and will be updated periodically. POLICIES AND PRACTICES Previous Practices Since the adoption of the ADA, the City of Andover has striven to provide accessible pedestrian features as part of the City capital improvement projects. As additional information was made available as to the methods of providing accessible pedestrian features, the City has updated their procedures to accommodate these methods. Recently, more standardized design and construction methods have evolved. This has resulted in the ability of local agencies to receive additional exposure and training on accessible features. This has improved the City of Andover staff's ability to understand available options and to explore the feasibility of implementing accessibility improvements. Policy The City approved their Sidewalk/Trail Inspection and Maintenance Policy on May 15, 2007. The City also has a Snow and Ice Removal policy that addresses winter maintenance. The existing City policies did not specifically address ADA requirements. This Transition Plan specifically addresses ADA requirements for pedestrian facilities and may be used to supplement the existing City policies. The City of Andover will inspect, inventory and plan for any required improvements of facilities located in the public right-of-way, to ensure compliance with the ADA. The City's goal is to continue to provide accessible pedestrian design features as part of the Street Reconstruction and Curb, Sidewalk and Pedestrian Ramp Repair and Replacement Programs' projects. The City has established ADA design standards and procedures as detailed in Appendix C. These standards and procedures will be kept up to date with nationwide and local best management practices. E- Stonebrooke c r T Y o f NDOVER The City of Andover will consider and respond to all public right of way accessibility improvement requests. Requests should be sent to the ADA Coordinator as specified in Appendix D. All accessibility improvements that are deemed reasonable will be scheduled consistent with transportation priorities. The City will coordinate with external agencies as necessary to ensure that all new or altered pedestrian facilities within the City jurisdiction are ADA compliant to the maximum extent feasible. Maintenance of pedestrian facilities within the public right of way will continue to follow the policies set forth by the City. The City will maintain and update the facility database to reflect improvements to inventoried facilities and measure progress. ADA COORDINATOR In accordance with 28 CFR 35.1071a1. the City of Andover has identified an ADA Title II Coordinator to oversee the City policies and procedures within the public right of way. Itis the responsibility of the ADA Coordinator to implement this policy. Contact information for this individual is in Appendix D. IMPROVEMENT SCHEDULE Priority Areas The City of Andover has established a tiering system to help prioritize ADA improvements based on the level of compliance and condition of pedestrian facilities. In addition to the tiering system, the City may consider new construction and reconstruction projects a higher priority than mill and overlay projects for pedestrian facility improvements; within the project limits, due to the cost effectiveness of replacing the facilities with new and reconstruction projects. Additional priority will be given to any location where an improvement project or alteration was constructed after January 26, 1991, and accessibility features were omitted. External Agency Coordination Anoka County is responsible for some pedestrian facilities within the jurisdiction of the City of Andover. There are currently no transit facilities in the City right of way. The City will coordinate with Anoka County to facilitate the elimination of accessibility barriers along their routes and/or associated with their services. Schedule The City of Andover has set the following schedule goals for improving the accessibility of its pedestrian facilities within the City jurisdiction: C� Stonebrooke C I T Y o f CP 19-17 NDOVE Pedestrian Ramps • Ramps with condition ratings in Tier 1. These ramps are considered largely or fully compliant and work on these facilities is not necessary at this time. • Ramps with condition ratings in Tier 2. These ramps are considered serviceable and are not in need of immediate action. Improvements for these facilities will be addressed on a case by case basis in conjunction with adjacent street construction projects whenever feasible. Engineering staff will re-evaluate these ramps in advance of planned street improvement projects and prioritize limited funding to address those ramps with deficiencies that substantially affect accessibility. Staff will use the Street Reconstruction Program to coordinate these improvements. • Ramps with condition ratings in Tier 3. Any of these ramps identified as an existing hazard or compliance issue that staff believes needs to be addressed by a set date shall have a work order initiated or be incorporated into a project in the Street Reconstruction or the Curb, Sidewalk and Pedestrian Ramp Repair and Replacement Programs. • The City contracts for the replacement of 6-10 pedestrian ramps per year. This work is included in the Curb, Sidewalk and Pedestrian Ramp Repair and Replacement Program. Continuing this level of investment would result in replacement of all Tier 3 ramps in City right of way within in 6-10 years. • The replacement of pedestrian ramps which serve City trails and sidewalks in county highway right of way will be coordinated with Anoka County with a City priority of replacing the Tier 3 ramps within 6-10 years. This would require a level of investment similar to the current annual City investment for pedestrian ramps replacement. It should be noted; Anoka County currently upgrades pedestrian ramps as part of its highway reconstruction projects. • Pedestrian ramps with truncated domes that are less than the full width of the sidewalk or trail leading up to them and have a Tier 1 or Tier 2 rating, will only be replaced as part of programmed projects where engineering staff determines at the time of their inspection the ramps have deficiencies that substantially affect accessibility (excluding truncated dome widths). All replacement or new pedestrian ramps will have truncated domes installed that meet the guidelines or standards in effect at the time engineering plans are approved. CID Stonebrooke CP 19-17 C I T Y O P NDOVE Sidewalks and Trails • Sidewalks and Trails with priority ratings in Tier 1. These facilities have minor pavement deficiencies and work on these facilities is not necessary at this time. • Sidewalks and Trails with condition ratings in Tier 2. These sidewalks are considered serviceable and are not in need of immediate action. Improvements for these facilities will be addressed on a case by case basis. Engineering staff will re-evaluate these sidewalks and trails in advance of planned street projects and prioritize limited funding to address sidewalks and trails with deficiencies that substantially affect accessibility. Staff will use the Street Reconstruction Program or the Curb, Sidewalk and Pedestrian Ramp Repair and Replacement Program to coordinate these improvements. • Sidewalks and Trails with condition ratings in Tier 3. Any of these sidewalk locations identified as an existing hazard or compliance issue that staff believes needs to be addressed by a set date shall have a work order initiated or be incorporated into a project in the Street Reconstruction Program or the Curb, Sidewalk and Pedestrian Ramp Repair and Replacement Program. • Sidewalks and Trails are typically allotted $150,000-$300,000 on an annual basis for trail and sidewalk replacement projects. These funds will generally be prioritized to address the deficiencies with the Tier 3 sidewalks and trails. After 20 years, the City of Andover has a goal for 80% of accessibility for pedestrian features within thejurisdiction to be ADA compliant. The remaining 20% would include the Tier 2locations that have not had an adjacent road reconstruction project within the twenty-year period. IMPLEMENTATION SCHEDULE Methodology The City of Andover will utilize two methods for upgrading pedestrian facilities to the current ADA standards. The first and most comprehensive of the two methods are the programmed improvement projects in the City capital improvement plan. All Tier 3 pedestrian facilities impacted by these projects will be upgraded to current ADA accessibility standards whenever feasible. All Tier 2 pedestrian facilities will be re-evaluated by engineering staff prior to the scheduled Street Reconstruction and Curb, Sidewalk and Pedestrian Ramp Repair and Replacement Programs' projects to determine whether the existing deficiencies substantially Cc D- Stonebrooke C I T Y O F CP 19-1� NDOVE affect accessibility of the facilities. The second method includes standalone sidewalk and trail ADA accessibility improvement projects. These projects will be incorporated into the Street Reconstruction orthe Curb, Sidewalk and Pedestrian Ramp Repair and Replacement Programs or may be completed as a stand-alone ADA contract as recommended by the City of Andover staff and ordered by the City Council. The City Street Reconstruction and Curb, Sidewalk and Pedestrian Ramp Repair and Replacement Programs are updated on an annual basis and include a schedule and budget for improvements. PUBLIC OUTREACH The City of Andover recognizes that public participation is an important component in the development of this plan. The PowerPoint presentation from the public outreach is included in Appendix F. Public outreach for the creation of this document consisted of the following activities: • City Council Presentation -November 19, 2019 at the Andover City Hall • The City's ADA Title II Coordinator will continue to be available for questions or discussion. GRIEVANCE PROCEDURE Under the Americans with Disabilities Act, each agency is required to publish its responsibilities regarding the ADA. A draft of this public notice is provided in Appendix E. If users of City of Andover facilities and services believe the City has not provided reasonable accommodation, they have the right to file a grievance. In accordance with 28 CFR 35.107(b). the City has developed a grievance procedure for the purpose of the prompt and equitable resolution of citizens' complaints, concerns, comments, and other grievances. This grievance procedure is outlined in Appendix G, with a Complaint Form in Appendix H. MONITOR THE PROGRESS This document, including the Appendices, will be updated as conditions within the City evolve. The City will maintain the ADA Transition Plan information on its website www.andovermn.gov/136/Engineering. Reporting on facility accessibility improvements will be included in Street Reconstruction Program updates and other presentations to the City Council. CP-Stonebrooke C[ T Y o f CP 19-17 NDOVER APPENDICES A. Glossary of Terms B. Self -Evaluation & Prioritization Summary C. Agency ADA Design Standards and Procedures D. ADA Coordinator E. ADA Public Notice F. Public Outreach Materials G. Grievance Procedure H. Complaint Form CD Stonebrooke C I T Y o p NDOVE Appendix A — Glossary of Terms ABA: See Architectural Barriers Act. ADA: See Americans with Disabilities Act. ADA Transition Plan: The City of Andover's transportation system plan that identifies accessibility needs within the public right of way, the process to fully integrate accessibility improvements into the City Capital Improvement Plan, and ensure all transportation facilities, services, programs, and activities within the public right of way are accessible to all individuals. ADAAG: See Americans with Disabilities Act Accessibility Guidelines. Accessible: A facility that provides access to people with disabilities using the design requirements of the ADA. Accessible Pedestrian Signal (APS): A device that communicates information about the WALK phase in audible and vibro-tactile formats. Alteration: A change to a facility in the public right-of-way that affects or could affect access, circulation, or use. An alteration must not decrease or have the effect of decreasing the accessibility of a facility or an accessible connection to an adjacent building or site. Americans with Disabilities Act (ADA): The Americans with Disabilities Act; Civil rights legislation passed in 1990 and effective July 1992. The ADA sets design guidelines for accessibility to public facilities, including sidewalks and trails, by individuals with disabilities. Americans with Disabilities Act Accessibility Guidelines (ADAAG): contains scoping and technical requirements for accessibility to buildings and public facilities by individuals with disabilities under the Americans with Disabilities Act (ADA) of 1990. APs: See Accessible Pedestrian Signal. Architectural Barriers Act (ABA): Federal law that requires facilities designed, built, altered or leased with Federal funds to be accessible. The Architectural Barriers Act marks one of the first efforts to ensure access to the built environment. Capital Improvement Plan (CIP): The City's five-year plan for all capital investments which is updated on an annual basis. This includes transportation programs that address ADA improvements within the City's public rights of way. GED Stonebrooke CP 19-17 C I T Y O F MOVE Curb, Sidewalk and Pedestrian Ramp Repair and Replacement Program: This program includes a five-year plan for funding repair or replacement of curb, sidewalks and pedestrian ramps. The projects in this program are often, but not always, bid concurrently with the annual Street Reconstruction Program projects. Identified Improvements are based upon infrastructure inspections as well as the ADA Transition Plan. Detectable Warning: A surface feature of truncated domes built in or applied to the walking surface to indicate an upcoming change from pedestrian to vehicular way. DOJ: See United States Department of Justice Federal Highway Administration (FHWA): A branch of the US Department of Transportation that administers the federal -aid Highway Program, providing financial assistance to states to construct and improve highways, urban and rural roads, and bridges. FHWA: See Federal Highway Administration Pedestrian Access Route (PAR): A continuous and unobstructed walkway within a pedestrian circulation path that provides accessibility. Pedestrian Circulation Route (PCR): A prepared exterior or interior way of passage provided for pedestrian travel. PROWAG: An acronym for the Public Rights -of -Way Accessible Guidelines issued in 2005 by the U. S. Access Board. This guidance addresses roadway design practices, slope, and terrain related to pedestrian access to walkways and streets, including crosswalks, curb ramps, street furnishings, pedestrian signals, parking, and other components of public rights-of-way. Right of Way: A general term denoting land, property, or interest therein, usually in a strip, acquired for the network of streets, sidewalks and trails creating public pedestrian access within a public entity's jurisdictional limits. Section 504: The section of the Rehabilitation Act that prohibits discrimination by any program or activity conducted by the federal government. Street Reconstruction Program (SRP): The SRP includes a five-year plan for funding new construction, reconstruction, mill and overlays, trails, curb and pedestrian ramp replacements and other project types on the City's transportation system. Identified Improvements are based upon infrastructure inspections as well as the ADA Transition Plan. CZD Stonebrooke C I T Y O F NDOVE Tier Rating for Pedestrian Curb Ramps: Tier 1: largely or fully compliant. Condition rating 1 or 2 and all elements compliant. Tier 2: substantially compliant and working well. Condition Rating 1 or 2 and no more than two elements are non-compliant. Tier 3: more than two elements not compliant. Tier Rating for Sidewalks and Trails: Score = [(low severity x 1 + medium severity x 5 + high severity x 10)/Length]x100 Tier 1: largely or fully compliant; score less than 1. Tier 2: substantially compliant score; score greater than or equal to 1 but less than 3. Tier 3: several elements are non-compliant; score of three or greater. Uniform Accessibility Standards (UFAS): Accessibility standards that all federal agencies are required to meet; includes scoping and technical specifications. United States Access Board: An independent federal agency that develops and maintains design criteria for buildings and other improvements, transit vehicles, telecommunications equipment, and electronic and information technology. It also enforces accessibility standards that cover federally funded facilities. United States Department of Justice (DOJ): The United States Department of Justice (often referred to as the Justice Department or DOJ), is the United States federal executive department responsible for the enforcement of the law and administration of justice. C� Stonebrooke C I T Y O F NDOVE Appendix B — Self -Evaluation and Prioritization Summary The City of Andover is committed to making investments to improve accessibility within the City public right of way. A systematic approach to providing accessibility will be taken to absorb the cost into the City of Andover's program for improvements to the public right of way. The City will prioritize limited funding to most cost effectively improve accessibility while also meeting other needs of its transportation system through its Street Reconstruction or Curb, Sidewalk and Pedestrian Ramp Repair and Replacement Programs. A summary of pedestrian curb ramps, sidewalks and trails evaluated follows. See Appendix A— Glossary of Terms for Tier Rating definitions. The maps included in the following pages can also be found at www.andovermn.gov/136/Engineering. Pedestrian Curb Ramps Condition Rating for Pedestrian Ramps within City Rights of Way (222) Zone ©-0 Tier 1 Tier 2 Tier 3 14 13 Unverified ©� Total ©a o © © 0 as © 3 ©� 18 ©� 6 © 1 �© Unverified. not able to assess due to construction activity. Condition Rating for Pedestrian Ramps within County Rights of Way (250) Unverified: not able to assess due to construction activity. �� Stonebrooke C I T Y O P MOVE Sidewalks and Trails Condition Rating for Sidewalks and Trails (43 miles) Tier Miles 1 31 2 Unverified 7 2 TOTAL 43 Unverified: not able to assess due to construction activity cstonebrooke NDOVE - I Maintenance Zones 1 2 3 I� 4 5 6 7 i s r 9 e 5a 58 ADA o F • Transition Plan City of Andover 56 • .. Legend City Roads . ,-:.. Boundary Ped Ramps (City) 168 • Tier 1 59 Tier 2 60,, • Tier 3 • - Ped Ramps (County) ♦ l•11 A Tier 1 �p L7 n Tier .r • Tier 3 •. - . Sidewalk Tier —Ter 1 Tier 2 �I Tier 3 Unverified 16' 0 2,250 4,500 Feet 40 !• • City Wide Map �1e � • Figure �_rtw r Mar 2020 OV Stonebrooke jo`DOLR R. P°A YYe N° Boar L.re�rq Cron.rtl La A! To'. Par. l1321, ource Cit ofAndov Non�Wooe. Wen WCWS Sun Bunt PVY ,61 A.., Ewhne H,h Sch l F.W. z 0 3 e �- rr r'w n RbO \E., NA r i Warrme -ur Pune •r Lave ! i,d rr:, _ . 7.,.. [if 90 11 ® I3210LnN:: NV a� tlu vY e ADA ,ansition Plan City of Andover Legend Road Centerlines Maintenance Zone l City Limits Ped Ramps (City) • Tier 1 O Tier 0 Tier Ped Ramps (County) Ter 1 o Tier 2 Tier 3 Sidewalk Tier Tier 1 Tier 2 —Tier3 Unverified 0 750 1,500 Feet I i I Zone 1 Figure 2 Mar 2020 Stonebmoke 1DOVER Source: City of Andover, Anoka County, MnDCT wl.. R,.M tar e m I E jIL\�\jF e� "•'Mu e ADA Transition Plan Lary OT HnaOVer Legend Road Centerlines Maintenance Zone 2 City Limits Ped Ramps (City) • Tier C Tier 2 0 Ter 3 Ped Ramps (County) Ter 1 n Tiier2 Tier 3 Sidewalk Tier Tier 1 Ter 2 Tier 3 I i I Zone 2 Figure 3 Mar2020 Com- ke 1, o , - ro . DOVER F ard0 Htlis Club E ui 164th Ln NW z h u, I immil Park U' E n F c a E m GOth Ln NW o Z� a7 Ramsey z z y v E 155th Ln NIN s: Alr ur I -n NV, r U `8 Park "\ z J� Fzl- \� Vn16Y Vbw / Park Park ` Ave NW DX ii N ADA ransition Plan City of Andover Legend Road Centerlines Maintenance Zone 3 City Limits Ped Ramps (City) • Tier 1 O Tier 0 Tier Ped Ramps (County) A Tier 1 IAI Tier Tier 3 Sidewalk Tier Ter 1 Tier 2 Tier 3 0 1,250 2,500 Feet Zone 3 Figure 4 Mar2020 r W Stoneklmoke z Ftyneemg R®ponvde $Milani z NDOVER� IN" trem.�.r:r: a Va" 4i E E E S V z \ wOak w», rhea. 59 Pnr4 ADA Transition Plan City of Andover Oahk 2 V Fa�A v. ���� 59I 02161s1 Ave NY/ "141H L1'u7 h Are NW p 1561h L. NW W I 15SID In NW Porgy oN oet c" J z Alpno Dr NW 61' ✓ 5 N C fah. k E .18 Sanshi. Pork it---�m.wvc NW N_ Zp _ Wamm LB Pork 'Source: City of Andover Anoka CobhtV,,MnDOT .� Legend Road Centerlines Maintenance Zone 4 City Limits Ped Ramps (City) • Ter 1 O Tier 0 Ter 3 Ped Ramps (County) Ter 1 o Tier Tier Sidewalk Tier Ter1 Tier 2 Tier 3 0 1,250 2,500 Feet I 1 I Zone 4 Figure 5 Mar 2020 c - Stonebrooke bxfrcem9 RCW^rido 5!Junn< C I T Y O F DOVER + IC s9 QQ WWAve W r•,,. I —.Ar,Aaw-NW-_ -1 4 m lfi lel A. NW _ N °-° ADA Transition Plan City of Andover UA—, mow Legend - Road Centerlines Maintenance Zone 5 City Limits Ped Ramps (City) • Tier 1 O Tier 2 Tier Ped Ramps (County) Tier 1 o Ter2 • Tier 3 Sidewalk Tier Tier 1 Tier 2 Ter 3 0 900 1,800 Feet Maintenance Zone 5 Figure 6 Mar2020 Stonebrooke rDOVER 1581 www redo..W PY,w arw�n 1iw $$ P22" 6r.0 mi ur IPbI Ave NEBimb �•w ,w e ADA Transition Plan City of Andover Legend Ir Road Centerlines N,w Maintenance Zone 6 OCity Limits n � ® Ped Ramps (City) • Tier 1 - - I .. Tier _ Tier 3 f Ped Ramps (County) $9 60 ♦ Tier /��� r lc IM OZNW ;A - Tier �^ ♦ Tier 3 °aw LJ Nbw Sidewalk Tier iei Tier 1 a• 7AIr4' Tier n ° Tier 3 0 1,500 3,000 Feet of rw I I ` "' Maintenance , Antlov _ Zone 6 IlvM,_ ft,w Figure 7 Aug 2019 •� CD Stonebrooke [ource: � DOVER Mo nivel N City of A v r A oun MnDO ° 59 KI A- NN 1 `ynlY Ditch N4 \ rnI•7: a� Amb , Ew.bw H,h1 1w 1 Fgtls 0 YICMFM ama• Bluff Pod IJ IEISIA4NW Aj ADA Transition Plan City of Andover 50 Legend Road Centerlines Maintenance Zone 7 City Limits Ped Ramps (City) • Tier 1 O Tier 2 0 Tier 3 Ped Ramps (County) • Tier 1 n Tier • Tier Sidewalk Tier Tier 1 Tier 2 Tier 3 Unverified 0 750 1,500 Feet 1 1 I Maintenance Zone 7 Figure 8 Mar 2020 Stonebrooke I T Y O F DOVER lene_I I F.I'. N Owl "1' evil»,�I B,nkm Lake A.—, "A NIN i ;t :A, n�'I ��I�ia C 1 Bun., Hdb Zfccun. . m e ADA Transition Plan miry of Hnaover Legend Road Centerlines Maintenance Zone 8 City Limits Ped Ramps (City) • Tier 1 O Tier 0 Tier Ped Ramps (County) • Ter 1 Tier 2 • Tier Sidewalk Tier Tier 1 Tier 2 Tier 3 0 750 1,500 Feet I I Maintenance Zone 8 Figure 9 Mar 2020 Q -D Stonebrooke rDOVER ril HIM Htk lx) I61s1 A:c N'P; 7MrNe p'On la FNerer Evwb H411 SCFoeI FNee I_ K i �.r N ADA Transition Plan City of Andover Legend Road Centerlines Maintenance Zone 9 City Limits Ped Ramps (City) • Ter 1 O Tier 2 0 Tier Ped Ramps (County) • Tier e Tier Ter 3 Sidewalk Tier Tier 1 Tier 2 Tier 3 0 750 1,500 Feet Maintenance Zone 9 Figure 10 Mar2020 C� Stonebrooke IDOVE ERR Appendix C — Agency ADA Design Standards and Procedures Design Procedures Intersection Corners The City of Andover intends to construct or upgrade curb ramps to achieve compliance as part of its Street Reconstruction or Curb, Sidewalk and Pedestrian Ramp Repair and Replacement Programs. There may be limitations which make it technically infeasible for an intersection corner to achieve full accessibility within the scope of any project. Those limitations will be noted, and those intersection corners will remain on the transition plan. As future projects or opportunities arise, those intersection corners shall continue to be incorporated into future work. Regardless of whether full compliance can be achieved or not, each intersection corner shall be made as compliant as possible in accordance with the judgment of City staff. Sidewalks and Trails The City of Andover will construct or upgrade sidewalks and trails to achieve compliance as part of its Street Reconstruction or Curb, Sidewalk and Pedestrian Ramp Repair and Replacement Programs. There may be limitations which make it technically infeasible for segments of sidewalks or trails to achieve full accessibility within the scope of any project. Those limitations will be noted, and those segments will remain on the transition plan. As future projects or opportunities arise, those segments shall continue to be incorporated into future work. Regardless of whether full compliance can be achieved or not, every sidewalk or trail shall be made as compliant as possible in accordance with the judgment of City staff. Bus Stops The City of Andover staff will coordinate with any transit agencies upon request for bus stops within City rights of way and require that they be made ADA compliant to the extent practical and feasible. Other policies, practices and programs Policies, practices and programs not identified in this document will follow the applicable ADA standards. Design Standards The City of Andover engineering department generally follows the guidelines identified in PROWAG when practical and feasible. ]�-D Stonebrooke C I T Y O F NDOVE Appendix D — ADA Coordinator Public Right of Ways ADA Title II Coordinator & Implementation Coordinator Name: David Berkowitz, P.E. Or current Director of Public Works / City Engineer Address: 1685 Crosstown Boulevard Andover, MN 55304 Phone: 763.767.5133 Fax: 763.755.8923 E-mail: D.Berkowitz(@andovermn.gov I- Stonebrooke P19-1 NDOVE Appendix E —ADA Public Notice As part of the ADA requirements the City engineering department has posted the following notice outlining its ADA requirements: Public Notice In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Andover will not discriminate against qualified individuals with disabilities on the basis of disability in City services, programs, or activities. Employment: The City does not discriminate on the basis of disability in its hiring or employment practices and complies with all regulations promulgated by the U.S. Equal Employment Opportunity Commission under title I of the Americans with Disabilities Act (ADA). Effective Communication: The City will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities so they can participate equally in the City's programs, services, and activities, including qualified sign language interpreters, documents in Braille, and other ways of making information and communications accessible to people who have speech, hearing, or vision impairments. Modifications to Policies and Procedures: The City will make all reasonable modifications to engineering department policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all City programs, services, and activities. For example, individuals with service animals are welcomed in City offices, even where pets are generally prohibited. Anyone who requires an auxiliary aid or service for effective communication, or a modification of policies or procedures to participate in a City engineering department program, service, or activity, should contact the office of the ADA Coordinator for Public Rights of Way (see Appendix D) as soon as possible but no later than 48 hours before the scheduled event. The ADA does not require the City to take any action that would fundamentally alter the nature of its programs or services or impose an undue financial or administrative burden. The City will not place a surcharge on a particular individual with a disability or any group of individuals with disabilities to cover the cost of providing auxiliary aids/services or reasonable modifications of policy, such as retrieving items from locations that are open to the public but are not accessible to persons who use wheelchairs. c� Stonebrooke C I T Y o f NDOVE Appendix F — Public Outreach Materials C I T Y 0 F^ c� Stonebrooke MOVE r T Y o f DOVE WE Stonebrooke N Engineering Responsible So What is an ADA Transition Plan? • The Americans with Disabilities Act (ADA), enacted on July 26, 1990 • Prohibits discrimination based on disabilities • Requires access to all public facilities, including pedestrian facilities such as sidewalks and crossings ®Stonebrooke Engineering Responsible Solutions' AN U L)V l ; K $fta- Requirements • Access to all public facilities • Modification of policies that deny equal access • Effective communication procedures • An ADA Coordinator • Public notice of requirements • Grievance process _.a (Qw-5) Stonebrooke ► \ () ()�' ; it Engineering Responsible Solutions' City of Andover - ADA Criteria • All new construction and reconstruction projects will conform to current ADA practices • Public requests will be evaluated by City staff and addressed consistent with City priorities for street investments 3tonebrooke� Engineering Responsible Solutions' City of Andover - ADA Goals • After 5 years, items identified in the Street Reconstruction Program will be ADA - Compliant • Replacement of 6 -10 pedestrian ramps per year as part of the curb replacement program. • After 20 years, 80% of accessibility features within the jurisdiction of the City will be ADA compliant ®Stonebrooke� Engineering Responsible Solutions _ City of Andover - Self Evaluation • 247 pedestrian ramps within City rights of way • 252 pedestrian ramps associated with City trails within Anoka County highway rights of way • 45 miles of sidewalks and trails (including those within Anoka County highway rights of way) ®Stonebrooke Engineering Responsible Solutions' - Condition Rating Tiers - Self Evaluation Tier 1: largely or fully compliant Tier 2: substantially compliant; working well Tier 3: several elements not compliant Unverified: not evaluated due to construction ®Stonebrooke �►�, ' Engineering Responsible Solutions' l)C)�1:IZ_ 9 Maintenance Zones t 9 source city M Andrzver ADA ® Transition Plan City of Andover Legend Cay Roads Boundary Ped Ramps (CSy �y . Tier I ❑ O To, 2 • Tipr 3 Ped Ramps (County) • Tie, I O o Tier 2 • Tera Sidewalk[ STnlls — Ter 1 Ter 2 Ter 3 ~ 16 0 2,250 4,500 Feet O I i I • • City Wide Map • Figure 1 Aug 2019 ca StonebroOke }' N 1)6N Questions Comments.? Stonebrooke Engineering Responsible Solutions Appendix G - Grievance Procedure Prior to filing a grievance, the public is strongly encouraged to contact the Public Rights of Way ADA Coordinator to discuss any concerns regarding City facilities located within the public right of way. The ADA Coordinator role is designed to provide a point of contact for the public to address concerns. It is anticipated that most concerns identified will be able to be resolved by the ADA Coordinator. Contact information for the ADA coordinator can be found in Appendix D of this document. City of Andover - Public Rights of Way Grievance Procedure under The Americans With Disabilities Act This Grievance Procedure is established to meet the requirements of the Americans with Disabilities Act of 1990 ("ADA"). It may be used by anyone who wishes to file a complaint alleging discrimination on the basis of disability in the provision of services, activities, programs, or benefits within the public right of way by the City of Andover Engineering Department. The City's Personnel Policy governs employment-related complaints of disability discrimination. The complaint should be in writing and contain information about the alleged discrimination such as name, address, phone number of complainant and location, date, and description of the problem. Alternative means of filing complaints, such as personal interviews or a tape recording of the complaint will be made available for persons with disabilities upon request. The complaint should be submitted by the grievant and/or their designee as soon as possible but no later than 60 calendar days after the alleged violation to the ADA Coordinator. Contact information can be found in Appendix D of this document. Within fifteen working days after receipt of the complaint, the ADA Coordinator ortheir designee will meet with the complainant to discuss the complaint and the possible resolutions. Within fifteen working days of the meeting, the ADA Coordinator or their designee will respond in writing, and where appropriate, in a format accessible to the complainant, such as large print, or audio tape. The response will explain the position of the ADA Coordinator and offer options for substantive resolution of the complaint. If the response by the ADA Coordinator or their designee does not satisfactorily resolve the issue, the complainant and/or their designee may appeal the decision within 30 calendar days after receipt of the response to the City Administrator or her/his designee. Within thirty calendar days after receipt of the appeal, the City Administrator or their designee will meet with the complainant to discuss the complaint and possible resolutions. Within thirty calendar days after the meeting, the City Administrator or their designee will respond in writing, QStonebrooke C I T Y o f CP 19-17 NDOVE and, where appropriate, in a format accessible to the complainant, with a final resolution of the complaint. All written complaints received by the ADA Coordinator or their designee, appeals to the City Administrator or their designee, and responses from these two offices will be retained by the City in accordance with state and federal law. City of Andover Public Rights of Way Grievance Procedure Those wishing to file a formal written grievance with the City of Andover may do so by one of the following methods: • Internet City of Andover website www.andovermn.gov/136/Engineering, for a fillable pdf of the ADA Complaint Form. A copy of the ADA Complaint Form is included with this document in Appendix H. • Telephone Contact the Public Rights of Way ADA Coordinator as specified in Appendix D to submit an oral grievance. The Public Rights of Way ADA Coordinator will prepare and submit the complaint form on behalf of the person filing the grievance. • Paper Submittal Contact the Public Rights of Way ADA Coordinator as specified in Appendix D to request a paper copy of the complaint form, complete the form, and submit it to the ADA Coordinator. The ADA Complaint Form will ask for the following information: • The name, address, telephone number, and email address for the person filing the grievance • The name, address, telephone number, and email address for the person alleging an ADA violation (if different than the person filing the grievance) • A description and location of the alleged violation and the nature of a remedy sought, if known by the complainant. • If the complainant has filed the same complaint or grievance with the United States Department of Justice (DOJ), anotherfederal or state civil rights agency, a court, or others, the name of the agency or court where the complainant filed it and the filing date. If the grievance filed does not concern a City of Andover pedestrian facility within the public right of way, the City will work with the complainant to contact the agency that has jurisdiction. c� Stonebrooke C I T Y O F NDOVE A City of Andover staff person will conduct an investigation necessary to determine the validity of the alleged violation. As a part of the investigation, the staff person may conduct an engineering study to help determine the response. The staff person will take advantage of department resources and use engineering judgment, data collected, and any information submitted by the resident to develop a conclusion. A staff person will be available to meet with the complainant to discuss the matter as a part of the investigation and resolution of the matter. The City will document each resolution of a filed grievance and retain such documentation in the department's ADA Grievance file in accordance with state and federal law. The City will consider all specific grievances within its particular context or setting. Furthermore, the City will consider many varying circumstances including: 1) the nature of the access to services, programs, or facilities at issue; 2) the specific nature of the disability; 3) the essential eligibility requirements for participation; 4) the health and safety of others: and 5) the degree to which an accommodation would constitute a fundamental alteration to the program, service, or facility, or cause an undue hardship to the City of Andover. Accordingly, the resolution by the City of Andover of any one grievance does not constitute a precedent upon which the City is bound or upon which other complaining parties may rely. File Maintenance The City shall maintain ADA grievance files in accordance with state and federal law. Complaints on Title II violations may also be filed with the DOJ within 180 days of the date of discrimination. In certain situations, cases may be referred to a mediation program sponsored by the Department of Justice (DOJ). The DOJ may bring a lawsuit where it has investigated a matter and has been unable to resolve violations. For more information, contact: U.S. Department of Justice Civil Rights Division 950 Pennsylvania Avenue, N.W. Disability Rights Section - NYAV Washington, D.C. 20530 www.ada.gov (800) 514-0301 (voice—toll free) (800) 514-0383 (TTY) Title II may also be enforced through private lawsuits in Federal court. It is not necessary to file a complaint with the DOJ or any other Federal agency, or to receive a "right -to -sue" letter, before going to court. Stonebrooke CP 19-17 C I T Y O F MOVE Appendix H — Complaint Form Seethe following three pages for complaint form. Cy Stonebrooke C I T Y o P CP 19-17 ANDOVE City of Andover Public Rights of Way Title II of the Americans with Disabilities Act and Section 504 of the Rehabilitation Act of 1973 Discrimination Complaint Form Prior to filing a grievance, the public is strongly encouraged to contact the Public Rights of Way ADA Coordinator to discuss any concerns regarding City pedestrian facilities within the public right of way. The ADA Coordinator role is designed to provide a point of contact for the public to address concerns. It is anticipated that most concerns identified will be able to be resolved by the ADA Coordinator. Contact information for the ADA coordinator can be found in Appendix D of this document. Instructions: Please fill out this form completely, in black ink or type. Sign and return to the ADA Coordinator as specified in Appendix D. Attach additional sheets if necessary. Complainant Name: Street Address: City, State and Zip Code: Telephone (Home): Telephone (Business): Person Discriminated Against: (if other than the complainant) Address: City, State, and Zip Code: Telephone (Home/Business or Both): Government, or organization, or institution which you believe has discriminated: Name: Street Address: City: County: State and Zip Code: Telephone Number: When was the issue discovered/when did the problem occur? (Date): C—D'. Stonebrooke c I r Y o r NDOVE Describe the issue in detail, providing the name(s) where possible of the individuals who have been contacted. (Add additional pages if necessary): Have prior efforts been made to resolve this complaint through the grievance procedure? Yes ❑ No ❑ If Yes: what is the status of the grievance? Has the complaint been filed with another bureau of the Department of Justice or any other Federal, State, or local civil rights agency or court? Yes ❑ No ❑ If Yes: Agency or Court: Contact Person: Street Address: City, State, and Zip Code: Telephone Number: Date Filed: Do you intend to file with another agency or court? Yes ❑ No ❑ If Yes: Agency or Court: Address: Telephone Number: Signature: Return to: ADA Coordinator as specified in Appendix D. CDStonebrooke CP 19-17 C I T Y O F NDOVER NOTICE OF RIGHTS In accordance with the Minnesota Government Data Practices Act, the City of Andover is required to inform you of your rights as they pertain to the private information collected from you. Your personal information we collect from you is private. Access to this information is available only to you and the agency collecting the information and other statutorily authorized agencies, unless you or a court authorizes its release. The Minnesota Government Data Practices Act requires that you be informed that the following information, which you are asked to provide, is considered private. The purpose and intended use of the requested information is: To assist City staff and designees to evaluate and respond to accessibility concerns within the public right of way. Authorized persons or agencies with whom this information may be shared include: The City of Andover officials, staff or designee(s) Furnishing the above information is voluntary, but refusal to supply the requested information will mean: The City of Andover staff may be unable to respond to or evaluate your request. MINN. STAT. §13.04(2) c� Stonebrooke C I T Y o r NDOVE C I T Y O F ND OVEN 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 . WWW.ANDOVERMN.GOV TO: Mayor and Council Members \x j i CC: Jim Dickinson, City Administrator FROM: David Berkowitz, Director of Public Warks/City Engineer SUBJECT: Review Concept Plans & Consider Park and Recreation Commission Recommendation/Prairie Knoll Park Improvements/20-18 - Engineering DATE: May 5, 2020 INTRODUCTION The City Council is requested to review concepts plans and consider the Park and Recreation Commission recommendation to move forward with paving the north parking lot in Prairie Knoll Park this 2020 construction season, Project 20-18. DISCUSSION Two concept plans have been prepared by WSB (consultant hired by the City to prepare the concepts) that were reviewed by the Park and Recreation Commission. Concept Plan 1 shifts the west field further north from its present location. The south parking lot would be expanded to allow for additional parking stalls from 89 stalls to 124 total stalls. The north parking stall has been reconfigured with a total of 94 total stalls when paved. Overall, the proposed site total parking is 218 stalls which is an additional 12 stalls from the current configuration. This concept plan allows the practice field to stay in existence but at a smaller scale. The plan also includes expanding the trail system around the perimeter of the fields and to the east parking lot. Total estimated cost of the improvements is $573,903. Concept Plan 2 has been designed to accommodate additional amenities such as expanding the existing building, construction of a new basketball court, remove the existing asphalt surface in the hockey rink area with a new concrete surface with the potential to have pickleball courts available during the summer months, and a bench seating area along one of the trail segments. This plan also includes expanding the trail system around the perimeter of the fields and a trail segment to the east parking lot. There are currently 204 existing parking stalls and with this concept there would be 203 stalls. Total cost of the improvements is $1,032,336. Concept 3 was prepared by the engineering staff as alternate bid back in 2014 as part of Project #14-14 when the south parking lot was paved. The City Council did not award the alternate bid for north parking at that time. The estimated cost for this concept is $185,000. The Park and Recreation Commission reviewed the two concepts prepared by WSB and is recommending not to pursue either one. The Commission is recommending the original plan from 2014 (Concept 3) to pave the north parking lot and for the construction to be completed this year with their assumption that bid prices would be good based on low oil prices. Mayor and Council Members May 5, 2020 Page 2 of 2 If approved to move forward staff would solicit quotes and utilize the existing design. The project could be a change order to existing projects that are currently under construction. If a redesign would be required the project would be redesigned later this fall and could be constructed in 2021. The Park and Recreation Commission has also indicated that additional parking lot lighting should be considered for the north parking lot. If the project is approved to move forward, Park and Recreation Commission would have more discussion on light locations. Any new lighting would also be funded by the Park Improvement Fund (which is for the most part is park dedication funds). BUDGETIMPACT Improvements would be funded by the Park Dedication Fund. Attached is a modified Park Improvement Fund Projected Fund Balance sheet for your review if the project was considered to be constructed in 2020. The balance sheet indicates there would be enough funds to pay for the improvement this year. The estimate to construct Concept 3 as stated above is $185,000. ACTION REQUIRED The City Council is requested to review concepts plans for Prairie Knoll Park and consider the Park and Recreation Commission recommendation to move forward with paving the north parking lot this 2020 construction season, Project 20-18. If approved and item would come back to the City Council at a future meeting ordering the plans and specifications for paving the north parking lot. Respectfully submitted, Todd J. Haas Attachments: Existing layout of park; Concepts 1-3 with estimates; E-mail from Andover Football Association; Draft Park Commission meeting minutes of April 16, 2020 Cc: Jason Strasser, Andover Football Association (copy sent by e-mail) Jim Lindahl, Park and Recreation Commission Chair (copy sent by e-mail) kMDOV Existing Layout/Prairie Knoll Park • r 04 -,.765 - 725 665 14861 n '1' 7. c�•Or 14815 U KA 4. . `..7.20 i -95 2 1l � atr I� ,14705 i 715 �- LLI� � 1 �I NI , u Ali i -n :-a•, 1 I i; �. } ..:..� . Illllll �" 650 -• a-•�� i.a- ` .580 7,10 � 1 / 6 770 I• -r 541 Date Created: November 01, 2019 Disclaimer., The provider makes no representation or warranties with respect to the reuse of this data. s Y I I I I 1 I I 1 1 I I I 1 I TRAIL CONNECTION I SOUTH PARKING AREA — 124 TOTAL STALLS I I 1 CURB TO 146TH LN NW —� 1 �,— NO CURB = PRACTICE FIELD (155'x235') F--- MULTI-PURPOSE FIELD (225'x360') & RELOCATED LIGHTING SOA-__ SSP,, 20 RC1 GpS��M .-NORTH PARKING AREA - 11 - 94 TOTAL STALLS - CURB ON, LY ON SOUTH SIDE OF LOT 1 \ 1 1 Gq\�eo"-c^S�\ y14/A TRAILLOOP T1 �XtL EXISTING SHELTER WETLAND AREA . i— RELOCATED SECURITY LIGHT OVERFLOW GRAVEL PARKING AREA WETLAND'; - �SLEDDING AREA' HILL ua� �\ r EXISTING ------ LIGHTED FIELD e EXISTING BASKETBALL EXISTING 3 COURT RINK EXISTING SHELTER TO BE EXPANDED UNDER CANOPY IN FUTURE \-PARKINGAREA - L WALKWAY i -, EXISTING PLAYGROUND AREA - - - - - - - - - - 146TH LN NW \ 4C Prairie Knoll Park - Concept Pian 'i Andover, Minnesota February 7, 2020 1 WSB Project number: 015279-000 PARKING STALL SUMMARY - Proposed Site Total: -- 218 Existing Site Total: - 204 (D o•0 so• 60' 120' zao• ws b _ = Scale in Feet Prairie Knoll Park - Concept 1 'em� WSB Project #015279, Project Manager: Jason Amberg WS b February 7, 2020 Opinion of Probable Costs to Construct Project: The following estimate is based on the Prairie Knoll Park concept plan 1 prepared by WSB, dated February 7, 2020. The costs are based on average 2019 park construction bid results at a concept planning level, which are suitable for budgeting. The cost estimate assumes the project is designed and bid as a single project to a general contractor. If the project is to be implemented several years in the future, the estimate will need to be updated to account for inflation. ITEM DESCRIPTION QTY UNITS EST. UNIT EST. TOTAL COST COST 1 mobilization 1 LS $20,000 $20,000 2 removals (bituminous pavement and trails / trees) 1 LS $7,500 $7,500 3 earthwork/erosion control 1 LS $55,000 $55,000 4 relocated lighting/ scoreboard 1 LS $78,000 $78,000 5 bleachers with new concrete pad 1 LS $5,000 $5,000 6 stormwater treatment basins/adjustments (if applicable) / stormsewer pipes 1 LS $20,000 $20,000 7 benches and picnictables 12 EA $1,500 $18,000 8 bituminous trails 1975 SY $28.00 $55,300 9 north parking expansion and improvements (bituminous pavement with curb 8t utter onlyon south side 1 LS $87,500 $87,500 10 south parking expansion and improvements (bituminous pavement / concrete walk /curb &gutter/ curb to 146th lane nw (west side) 1 LS $78,000 $78,000 11 field irri ation s stem modifications 1 LS $10,000 $10,000 12 site restoration: seedin 1 LS $40,000 $40,000 ESTIMATED SUBTOTAL $474,300 15% CONTINGENCY $47,430 EST. SOFT COSTS: FINAL DESIGN/BIDDING $52,173 ESTIMATED TOTAL PROJECT COST $573,903 K:\015279-000\Quantity\015279-probable costs to construct concept I.xlsx Page 1 of 1 n 148TH LN NW I II I CTICE FIEL D i 1( 30,x230') I I I I I I I MULTI-PURPOSE FIELD (225'x360') &RELOCATED LIGHTING I TRAIL CONNECTION SAPS / l- Zo I SOUTH PARKING AREA - 147 TOTAL STALLS , I I I I CURB TO 146TH LN NW —� Prairie Knoll Park - Concept Plan 2 Andover, Minnesota February 7, 2020 1 WSB Project number: 015279-000 NO CURB _ r NORTH PARKING AREA 56 TOTAL STALLS CURB 6NLY ON SOUTH SIDE OF LOT 1 ' - 1 GAS F pp0„Gqs���� "Elvr��l f/ FMc�A. �ldl\ CA - / — EXISTING SH `l R \�1 OVERFLOW GRAVEL PARKING AREA WETLAND TRAIL LOOP gAREA 1 —RELOCATED SECURITY LIGHT / "1 / 10o Im t BENCH SEATING t AREA 1 A WETLAND SLEDDING AREA i 1 A HILL 5-; �'•, SHELTER (20X20) EXISTINGPACEFIELD(-970 1 z PL4ZASx' LIGHTED FIELD 1 ( 870 SF) _ - NEW BASKETBALL COURT WITH CONCRETE PAVEMENT t c 1 .4 I m NEW RINK WITH CONCRETE t {[mil PAVEMENTAND PICKLEBALL 1 STRIPING WITHIN RINK 1 EXISTING SHELTER TO BE EXPANDED ; * 1 UNDER CANOPY IN FUTURE 1 PA PRA RKINGAREA 1 WALKWAY "+ �"�EXISTING PLAYGROUNDAREA 146TH LN NW SAFETY FENCE PARKING STALL SUMMARY - Proposed Site Total: - 203 - Existing Site Total: - 204 0' 30' 60' 120' 240' \ \ / nnb Scale in Feet Prairie Knoll Park - Concept 2 WSB Project #015279, Project Manager: Jason Amberg February, 7 2020 Opinion of Probable Costs to Construct Project: The following estimate is based on the Prairie Knoll Park concept plan 2 prepared by WSB, dated February 7, 2020. The costs are based on average 2019 park construction bid results at a concept planning level, which are suitable for budgeting. The cost estimate assumes the project is designed and bid as a single project to a general contractor. If the project is to be implemented several years in the future, the estimate will need to be updated to account for inflation. ITEM DESCRIPTION QTY UNITS EST. UNIT COST EST. TOTAL COST 1 mobilization 1 LS $20,000 $20,000 2 removals (bituminous pavementand trails /trees) 1 LS $8,000 $8,000 3 earthwork / erosion control 1 LS $61,000 $61,000 4 relocated lighting/ scoreboard 1 LS $78,000 $78,000 5 bleachers with new concrete pad 1 LS $5,000 $5,000 6 stormwater treatment basins/adjustments (if applicable) / stormsewer 1pipes 1 LS $27,500 $27,500 7 concrete plaza adjacent to existing playground area / concrete bench ad ad'acent to trail 1,035 SF $8 $8,280 8 shelter located on plaza space 1 LS $35,000 $35,000 9 play area safety fencing 305 LF $50 $15,250 10 benches and picnictables 12 EA $1,500 $18,000 11 bituminous trails 2,7551 SY 1 $28.00 $77,140 12 new concrete basketball court includes removal of existing) 1 LS $75,000 $75,000 13 concrete rink with pickleball striping (includes removal of existing) 1 LS $205,000 $205,000 14 north parking expansion and improvements (bituminous pavement with curb & gutter on[ on south side 1 LS $57,000 $57,000 15 south parking expansion and improvements (bituminous pavement/ concrete walk/ curb & gutter/ curb to 146th lane nw (west side) 1 LS $118,000 $118,000 16 field irrigation system modifications 1 LS $10,000 1 $10,000 17 site restoration: seeding and trees shrubs 1 LS $35,000 $35,000 ESTIMATED SUBTOTAL $853,170 10%CONTINGENCY $85,317 EST. SOFT COSTS: FINAI BIDDING1 $93,849 ESTIMATED TOTAL PROJECT COST $1,032,336 K:\015279-000\Quantity\015279-probable cost to construct concept 2.xlsx Page 1 of 1 CONCEPT 3 TIl'E a voAo cuNt AxPAo aw a - TIP£ v 9AIWCAOE— — — — — _ _ _ _ _ aAa aorc wsr ff wTaAx¢ M/ F. al af9D 9O1 T— \ 148TH LANE N.W. a - TYPE n euaacAx TYFE c 0.a.W WIK NIE.D aw/ —_ `— — — — — — — — — — r/ PAmwlc wT aoan aw Puct aoa wsT a wmAxcE _ i3' 0Y �..Y 25' lo.5 ��` 10' IV 141' \ \ \ \\ �= I � j i � oaovcan e• aaacic ` ��\ d / O PRCVOaEO 0013 Mw G PaUPOgD Slolbl a.« ! ! aRtlPwO P0,30 .ul sIISPwc a 00 a S o w m I I) mIa1mP sII'li w I= a aT. MO w SALE PI.® S 0X1£ 5 Ha10D I PAedla WI /AE IY . 10' l / IM & =mG WALL 031w 0.G tm3. 9ARp,'A0E I � �i w/ TaAa wusm aw 1 i / — I~I 5%Sw0 4'gYwTATw Pw0 II I . __ ___ _. ___. _.___._ Y.. '".'.""."""""""." o.•�®_ NORTH PARKING LOT CITY 0 F PRAIRIE KNOLL PARK PARKING LOT IMPROVEMENTS LAYOUT STRIPING PLAN DOVE CITY PROJECT NO. 14-14 ALTERNATE BID r Aw_ S.A.P. 198-117-003 AND 198-101-012 I SHEET NO. 44 OF 46 SHEETS Prairie Knoll North Parking Lot Improvements Revised 4/27/20 City Project: 20-18 Prairie Knoll North Lot Non -Participating ENGINEER'S ESTIMATE ....'dJ.... 1 12021.501 Mobilization LS INNITT $6,500.00 ... 1.00 $6,500.00 2 2104.513 Sawing Bit Pavement Full Depth) LF $3.00 200 $600.00 1 3 2104.518 Remove Bituminous Pavement SF $2.00 630 $1,260.00 8 4 2105.507 Sub rade Excavation E CY $20.00 5 $100.00 5 2112.604 Sub rade Preparation SY $1.75 4,900 $8,575.00 6 2211.509 Aaareaate Base Class 5 TN $30.00 560 $16,800.0 2 7 2232.501 Mill Bituminous Surface 1.5" SY $20.00 20 $400.00 8 2357.506 Bituminous Material For Tack Coat GAL $2.90 250 $725.00 9 2360.509 Tvve SP 9.5 Wearina Course Mix (2,C) TN $85.00 510 $43,350.00 10 1 2360.509 Type SP 12.5 Wearing Course Mix 2,C TN $85.00 510 $43,350.00 11 2501.502 12" RC Pipe Apron & Grate Des 310OG EACH $1,800.00 1 $1,800.00 12 2503.503 12" RC Pipe Sewer Class V LF $60.00 131 $7,860.00 13 2503.603 Jet Clean and Televise Storm Sewer LF $8.00 510 $4,080.00 3 14 2506.502 Casting Assembly -Storm EACH $750.00 1 $750.00 4 15 2506.602 Construct Drainage Structure, Type 42148" Dia. EACH $3,250.00 1 $3,250.00 16 2511.507 Random Riprap Class III CY $150.001 5 $750.00 17 2521.618 6" Concrete Walk - Special SF $10.00 105 $1,050.00 18 2531.503 Concrete Curb & Gutter Design B612 LF $14.00 650 $9,100.00 19 1 2531.504 6" Concrete Driveway Pavement SY $65.00 40 $2,600.00 20 1 2531.604 Concrete Drainage Flume SY $175.00 5 $875.00 21 2531.618 Truncated Domes SF $60.00 16 $960.00 22 2563.601 Traffic Control LS $750.00 1.00 $750.00 23 2573.502 Storm Drain Inlet Protection EACH $165.00 1 $165.00 24 2573.503 Silt FenceType HI or MS LF $3.50 550.00 $1,925.00 25 2573.503 Sediment Control Log Type Wood Chip LF $6.00 50 $300.00 26 2574.507 Loam Topsoil Borrow LV CY $33.001 0 $0.00 5 27 2575.508 Seed Mixture 25-151 LB $5.00 42 $210.00 7 28 2575.532 Fertilizer Type 1 LB $1.00 220 $220.00 6 29 1 2575.604 Rolled Erosion Prevention Category 20 SY $3.75 2,650 $9,937.50 30 2575.604 Seeding SY $0.60 2000 $1,200.00 31 2582.502 4" Solid Line White - Paint LF $0.50 2,650 $1,325.00 ago ROME Estimated Construction Cost $170,767.50 Notes: 1. Regardless of depth. 2. For all milling operations regardless of width / method. 3. For Prairie Knoll Parking Lots castings shall be R-3067VB (or approved equal). 4. Item does not include casting assembly. 5. Application rates 200 lbs/acre. Include 20 lbs per acre of annual rye mix. 6. Straw or wood fiber blanket is an acceptable alternative. Netting material shall be Type 2 jute netting. 7. Application rate of fertilizer analysis 20-10-10 shall be 400 lbs/acre. Item includes application. 8. Quantity based upon subgrade material being removed for gravel placement in parking lot and under curb and gutter. Salvage and placement of existing gravel incidental to this item. Projected Sources of Revenue Park Dedicafion Fee - Residential Units Park Dedication Fee - Residential ($3,475/unit) less: Contribution to Comm Ctr Expan (50%) Donation I Contribution - Kelsey Round Lake Park Donation I Contribution Capital Projects Levy - Park Improvements Total Revenues Available Projected Commitments Irrigation Project -Small Kelsey Round Lake Park - Trail Expansion Andover Station North east field lighting Prairie Knoll Park - Pave north parking lot Pine Hills North - Phase II Annual Miscellaneous Projects CITY OF ANDOVER Park Improvement Fund Projected Fund Balance Estimate 585,162 135,000 15,000 15,000 15,000 15,000 780,162 2020 2021 2022 2023 2024 2025 TOTALS Fund Balance as of December 31, 2019 710,443 40 25 25 25 25 128,017 $ 136,600 $ 139,000 $ 86,875 $ 86,875 $ 86.875 $ 86.875 $ 623,100 (175,146) (129,530) (69,500) (43,438) (43.438) (43,438) (504,490) 76,000 - - - - - 76,000 15,000 15,000 15,000 15,000 15,000 15.000 90,000 52,464 24,470 32,375 58,437 58,437 58,437 284,610 30,162 175,000 180,000 185,000 «««< 120,000 15,000 15,000 15,000 15.000 15,000 30,162 175,000 180,000 185,000 «««< 120,000 15,000 90,000 Total Commitments 585,162 135,000 15,000 15,000 15,000 15,000 780,162 Revenues Over (Under) Expenditures (532,708) (110,530) 17,375 43,437 43,437 43,437 Fund Balance as of December 31, 2019 710,443 Fund Balance Brought Forward 177,735 67,205 84,580 128,017 171,454 Ending Fund Balance" $ 177,735 $ 67,205 $ 84,580 $ 128,017 $ 171,454 $ 214,891 **Target - $50,000 to create a contingency for any project overages Dedicated Funds Available for: Rose Park - tower rental fee $ 28,813 Todd Haas To: Jason Strasser Subject: RE: Prairie Knoll Park From: Jason Strasser <jhstras@gmail.com> Sent: Tuesday, April 07, 2020 11:58 AM Subject: Re: Prairie Knoll Park Hi All, Thank you for the phone call to discuss this potential project. Problem statement: Parking is inadequate to host multiple games, with a emphasis on games after dark. Potential solution: Increased properly lighted parking spaces The city has generated two sketches, AFA prefers sketch B layout. This option is to reconfigure the park by moving the west field north. Then increasing the south parking lot, where most park users arrive. Phase I Move the field north per sketch B -Move parking lot to south, as part of phase the south lot would not be paved. The parking lot section would be 'gated' by being chained off, Associations would be responsible to secure the lot after use. -Move lights -move irrigation -replace existing path, no additions Phase II -Pave the lots per Plan B -Replace playground? Phase III -Build shelter -extend paths -improve basketball court Funding: The APA board has discussed funding. We discussed as much as $200K if a one-time project (one lump sum). If this project is done in multiple phases over a number of years, AFA could potentially do more. For example $75K per year for 3 years. Which may include improvements to the current building that are not listed in the current plan. Under the shelter in place COVID-19 order AFA is not currently operating charitable gambling. AFA is continuing to pay our employees, and we don't know when the shelter in place order will end. During this uneasy time making a firm commitment to dollars is not feasible. Thankis Jason. Suasser AFA 'resident 703.528.8907 Regular Andover Park & Recreation Commission Meeting Minutes—April 16, 2020 Page 4 Motion carries. Chris Randall came forward and reiterated the collaboration the associations have and thanked the Commission for their support. REVIEW CONCEPT PLANS AND COST ESTIMATESITRAIRIE KNOLL PARK PLAN/20-18 Assistant Public Works Director Haas presented information in the staff report and reviewed the two concept plans. Mr. Haas explained this is a master plan for the park and improvement expenditures will come from donations from Andover Football Association or from the Park Dedication Fund. Commissioner McElhose stated she is frugal and would like to see the parking lot paved and a security light added. Chair Lindahl stated the overall goal is to gain parking spaces to alleviate the stress on the neighboring streets. Commissioner Miskowiec stated he likes the entire concept with the goal of achieving it further down the road. He agrees with paving the north lot. Jason Strasser from the Andover Football Association came forward and stated the football field needs crowning to control moisture and make it playable. He stated the football association came up with the concept of more parking on the south side because most of the park activity is on the south side. Motion by Miskowiec seconded by Widmyer, to approve Option C, paving of the Prairie Knoll Park north parking lot. Vote taken by roll call: McElhose - aye Widmyer - aye Lindahl - aye Miskowiec - aye Strombeck — aye Newton - aye Marinello — aye Motion carries. CONSIDER SECURITY LIGHTING COSTISTROOTMANPARK/20-12, CONT. Assistant Public Works Director Haas explained the Parks Commission inquired about a security light at Strootman Park. Mr. Haas stated the location of the light has been determined based on the Commission's input and will cost $8879. DISCUSS 2021-2025 PARK CAPITAL IMPROVEMENT PLAN Mr. Haas requested the Park and Recreation Commission begin discussing the 2021-2025 Park Capital Improvement Plan (CIP). The target date for draft CIP to be submitted to the Finance Department is June 5th. A projected fund balance sheet that was prepared recently by the Finance Department was provided for Commission review. This projected fund balance does include a portion of the $1,000,000 that was recommended by the Commission which would be used towards the proposed construction of the Community Center Expansion. The balance spreadsheet identifies the ending balance for each year has a positive balance. 2021 Prairie Knoll Park Parking lot with curb - $170,000 Annual Misc. projects - $15,000 2022 No projects identified Annual Misc. projects - $15,000 2023 No projects identified Annual Misc. projects - $15,000 2024 No Projects identified Annual Misc. projects - $15,000 2025 No Projects identified Annual Misc. projects - $15,000 There is only one park improvement (Prairie Knoll Park) identified that is scheduled for 2021. Based on discussion earlier in the meeting regarding this park improvement to pave the north parking lot, the Park and Recreation Commission would like the City Council to consider moving this project up in 2020 to take advantage of lower oil prices. Staff indicated they will address this with City Council at an upcoming meeting in May and contact the Finance Department to verify that there are sufficient park improvement funds to do the project in 2020 It was also noted that the Commission would also like to include Pine Hills North Facility parking lot improvements back into the CIP and consider the improvements as a 2021 project. Staff indicated they will address this with the Finance Department to verify that there are sufficient park improvement funds to pay for it along with funds from Capital Equipment Reserve fund. The Finance Department has indicated to Public Works Department that the ending fund balance for each of the 5 years should have a minimum positive balance of $50,000 or more. CN DOVE I T Y O F �O 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 . WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers FROM: James Dickinson City Administrator SUBJECT: Emergency Response (COVID-19) Update DATE: May 5, 2020 ACTION REQUESTED Receive a verbal update from City Administration and the City Attorney on the City's ongoing response to the Declaration of Emergency for the City of Andover - Coronavirus Disease 2019 (COVID 19). NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administrator Schedule March EDA meeting May 5, 2020 INTRODUCTION The Council is requested to schedule an Economic Development Authority (EDA) meeting at 6:00 pm before the Tuesday, May 19, 2020 City Council meeting. DISCUSSION Tentative agenda items for an EDA meeting have been identified as follows: 1. Approve Meeting Minutes 2. Swear in Newly Appointed Commissioners 3. Commercial/Redevelopment Updates 4. Economic Development Strategy Discussion 5. Other Business Other items may be added upon request, or the meeting will be cancelled if no new information comes forward on the identified agenda items. ACTION REQUIRED Schedule an EDA meeting at 6:00 pm before the May 19, 2020 City Council meeting. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administrator Schedule May Council Workshop May 5, 2020 ACTION REQUESTED Schedule a Council workshop for the month of May. Below is a suggested date: 6:00 pm on Tuesday May 26th; or Another date acceptable to the Council The Council is requested to schedule a workshop for the following business items below: 1. Meeting with a City Commission —Administration 2. Update/Discuss City Code Updates - Administration/Engineering/Planning 3. Update/Discuss CIP Projects - Administration/Engineering/Planning 4. Comprehensive Plan Update Discussions (if necessary) — Planning S. 2021 Budget Progress Reports - Administration 6. 2021 City Investments Review - Administration 7. Other Topics Other items may be added upon Council request or operational need. submitted, O 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Administrator's Report May 5, 2020 The City Administrator and Department Heads present at the meeting will provide a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. City Department Activities 2. Update on Development/CIP Projects 3. Meeting reminders Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made.