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HomeMy WebLinkAboutPK - April 16, 2020C I T Y O F ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting April 16, 2020 7:00 P.M. Meet at Andover City Hall 1. Call to Order 2. Resident Forum 3. Approval of Minutes (03/5/20) 4. Agenda Approval 5. Consider 2020 Spring/Summer Softball/Baseball Schedule 6. Consider New Organization/CR United Soccer 7. Consider 2020 Tournament Application for Soccer/Lacrosse 8. Consider 2020 Spring/Summer Soccer/Lacrosse Schedule 9. Review Concepts Plans and Cost Estimates/Prairie Knoll Park Plan/20-18 10. Consider Security Lighting Cost/Strootman Park/20-12, Cont. 11. Anoka County Sheriffs Department 1st Quarterly Report 12. Park Dedication Improvement Fund 1st Quarterly Report/Finance Department 13. Outstanding Items 14. 15. Chair's Report 16. Adjournment 7:15 P.M. Or Shortly Thereafter Workshop Session A. Update of 2021-2025 Park Playground Equipment Replacement Plan B. Discuss 2021-2025 Park Capital Improvement Plan C. Update of 2021-2025 Park Trail Reconstruction Improvement Projects D. Discuss 2021-2025 Trail Capital Improvement Plan E. Adjournment Note: Some or all members of the Andover Park and Recreation Commission may participate in the April 16, 2020 Park and Recreation Commission meeting by telephone or video conference rather than by being personally present at the Park and Recreation Commission regular meeting place at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, MN 55304. Members of the public can physically attend, although there is very limited seating in the City Council Chambers as appropriate social distancing will be done by the Commission and visitors. PARKAND RECREATION COMMISSION MEETING —MARCH 5, 2020 MINUTES The Regular Bi -Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Lindahl on March 5, 2020, 7:00 p.m., at the Andover City Hall, 1885 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Jim Lindahl, Commissioners Ted Butler, Angela Marinello, Kathy McElhose, Mark Miskowiec, Dawn Perra and Jake Widmyer Commissioners Absent: None Also Present: Assistant Public Works Director, Todd Haas ELECTION OF CHAIRPERSON AND VICE CHAIRPERSON FOR 2020 Motion by Butler, seconded by Miskowiec, to nominate Jim Lindahl as Chair of the Parks and Recreation Commission. Motion carried on a 7 -ayes, 0 -nays vote. Motion by Pena, seconded by Marinello, to nominate Ted Butler as Vice Chair of the Parks and Recreation Commission. Motion carried on a 7 -ayes, 0 -nays vote. APPOINT REPRESENTATIVE TO ANDOVER COMMUNITY CENTER ADVISORY COMMITTEE Motion by Lindahl, seconded by Miskowiec, to nominate Ted Butler as the Commission's Representative to the Andover Community Center Advisory Committee. Motion carried on a 7 -ayes, 0 -nays vote. RESIDENT FORUM No one appeared to address the Commission. APPROVAL OF MINUTES Motion by Butler, seconded by Miskowiec to approve the January 16, 2020 Park Commission minutes as presented. Motion carried on a 6 -ayes, 0 -nays, 1 -present (Perra) vote. Regular Andover Park & Recreation Commission Meeting Minutes — March 5, 2020 Page 2 APPROVAL OF THE AGENDA Motion by Widmyer seconded by Marinello, to approve the Agenda as presented. Motion carried on a 7 -ayes, 0 -nays vote. UPDATE OFNORTH METRO SOCCER ASSOCL4TIONMERGER WITH THREE RIVERS SOCCER ASSOCL4TION Chair Lindahl stated he spoke to a representative of the North Metro Soccer Association. He informed the representative that the merger will reduce the percentage of Andover residents in their association and may impact the way the fields are allocated. Chair Lindahl stated the issue of field allocation will come up at a future meeting. Chris Randall, newly elected President of North Metro Soccer Association, came forward and stated the two associations voted to merge effective May 1, 2020. The new soccer association (Boreal Futbol Club) will allow for a more competitive organization with a wider variety of levels. Commissioner Miskowiec asked how many players each association has. Mr. Randall stated North Metro Soccer Association has about 700 and Three Rivers has about 1000. Commissioner Butler asked why soccer associations are operated so differently than other sports organizations. Mr. Randall replied the soccer associations feed the high schools. Tony Brown stated soccer does not have designated boundaries and by having a competitive youth soccer program, players may stay in the area. Commissioner Widmyer asked if the new association will need more fields. Mr. Randall stated there will not be less demand and the goal is to expand the number of players served. Mr. Tony Brown, Vice President of North Metro Soccer Association, stated field use has gone down because they have lost kids to more competitive organizations. Commissioner McElhose congratulated the associations on the merger and stated her support for soccer. Mr. Randall stated Andover fields are high quality and well taken care of. Assistant Public Works Director Haas stated North Metro Soccer Association has not met the 51 % Guideline requirement threshold in the past few years, but they have worked with lacrosse and football to balance use of the fields. Mr. Haas stated the association has been respectful of the fields. REVIEW CONCEPT PLANS AND COST ESTIMATESITRAIRIE KNOLL PARK/20- 18 Assistant Public Works Director Haas stated the City Council authorized WSB to prepare concept plans for Prairie Knoll Park. Mr. Haas reviewed the two concept proposals for Prairie Knoll. Concept one will cost approximately $574,000. Concept two is Regular Andover Park & Recreation Commission Meeting Minutes — March S, 2020 Page 3 approximately $1 million. Mr. Haas stated the concept plans are an idea for the overall development of the park. Mr. Haas stated the Commission is asked to make a decision on a recommendation at the March 26 meeting. Commissioner Miskowiec stated the goal was to eliminate the north parking lot and he can't justify the cost of moving the fields. Commissioner Pena stated the point of eliminating the north lot was because people don't use it because it is a long walk to the fields. Chair Lindahl stated he has not received feedback about a need for outdoor pickleball courts. Commissioner Butler stated he has spoken to several players who would like to see outdoor courts. Chair Lindahl stated there are better locations for pickleball courts, such as the Community Center complex. Mr. Haas asked the Commission to review the concepts and email questions if they have any before the next meeting. CONSIDER STREET LIGHTING COSTISTROOTMANPARK120-12 Assistant Public Works Director Haas reviewed the location of the proposed security lighting for Strootman Park. Mr. Haas stated the cost came in higher than anticipated and asked the Commission if they still wanted to move forward. Chair Lindahl asked to move the location 100 feet closer to the parking lot to save costs. Mr. Haas stated the light could be moved, however, staff felt that the proposed location was best for security purposes. Mr. Haas stated the cost for the light comes out of the 2020 Miscellaneous Items Park Improvement Fund. Commissioner Butler asked if the cost could come out of the playground fund. Mr. Haas stated the Commission has worked hard to increase the playground replacement fund and it isn't wise to take a security light out of that account. Chair Lindahl asked Mr. Haas to move the location of the light, update the quote, and research other funding sources. RESCHEDULE PARKAND RECREA TION COMMISSION MEETING Motion by Widmyer, seconded by Perra, to move the March 19 Park and Recreation Commission meeting to March 26. Motion carried on a 7 -ayes, 0 -nays vote. REVIEW OUTSTANDING ITEMS Andover Community Center Advisory Board - Commissioner Butler stated the Community Center has been busy with activity in addition to construction. He updated the Commission on the status of the expansion. Regular Andover Park & Recreation Commission Meeting Minutes — March 51 2020 Page 4 2. Items of Interest - Mr. Haas updated the Commission regarding on-going items such as playground equipment, ASN ballfield lighting, trail bids, and park construction updates. Mr. Haas stated he will bring an updated budget report to the April meeting. 3. Parks Maintenance Update — Mr. Haas presented the staff report to the Commission. CHAIR'S REPORT None. ADJOURNMENT Motion by Miskowiec, seconded by Perra, to adjourn the meeting at 7:54 p.m. Motion carried on a 7 -ayes, 0 -nays vote. Respectfully Submitted, Shari Kunza, Recording Secretary TimeSaver Off Site Secretarial, Inc. © 0 ANDOVE"k^- 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 5. Consider 2020 Spring/Summer Softball/Baseball Schedule DATE: April 16, 2020 INTRODUCTION This item is in regard to consider approval of the 2020 spring/summer softball/baseball schedule. DISCUSSION Attached for your review is the proposed 2020 softball/baseball schedule. The City has received three (3) applications for use of the fields for the upcoming season from the Andover Athletic Association (AAA), Andover Baseball Association (ABA), and Legacy Christian Academy (LCA has now canceled their spring season). At this point, it is our understanding that AAA has met with ABA to work out the details. The City has received applications for use of the fields from the following youth groups: Note: Copies of the certification of participants, By-laws, the 5010's, the certificate of insurance and the established grievance procedures for the AAA and ABA are available from City staff if you would like to review them or you can visit AAA and ABA websites for that information about the By-laws and established grievance procedures. ACTION REQUIRED The Park and Recreation Commission is requested to approve the 2020 Softball/Baseball Schedule. % of 2019 Democratic Certificate Established Name of Group Participants Procedures & 501C3 of Grievance .from Andover Elections State Insurance Procedures Andover Athletic 61% Yes Yes Yes Yes Assoc. AAA Andover Baseball 81% Yes Yes Yes Yes Assoc. ABA Note: Copies of the certification of participants, By-laws, the 5010's, the certificate of insurance and the established grievance procedures for the AAA and ABA are available from City staff if you would like to review them or you can visit AAA and ABA websites for that information about the By-laws and established grievance procedures. ACTION REQUIRED The Park and Recreation Commission is requested to approve the 2020 Softball/Baseball Schedule. p 0 Respectfully submitted, Todd J. Haas Attachments: Proposed 2020 Schedule, Applications from AAA and ABA Cc: Ted Butler, Andover Athletic Association (copy sent by e-mail) Amy Novak, Andover Baseball Association (copy sent by e-mail) 0 H ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of Association President l ac> Phone (Home) 763-712-0277 Print Name Phone (Work) 612-626-5974 / Phone (Mobile) 952-220-1868 Association President ^�Gv _�� Lr(E-mail) president@andoverathletic. gnature (required) Date Address f6 �� ClloS5'i,.",n / &Lto APPLICATION DUE DATES: • FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. . FOR SPRING AND SUMMER USE OF FACILITES - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. • FOR FALL USE — FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first- come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Total number of participants expected in program this year /00 Total number of participants expected from Andover this year Total number of participants in program last year ( 0�3 Total number of participants from Andover last year Age brackets for participation °i. 715*_ Number of game fields/rinks needed per week this year ••------•-- •---- E Must indicate season start and end 0 Time slot desired (list 2 choices) 1 5 -6 e -A ate t"1 List specific fields/rinks being requested (refer to attached listing) Number of practice fields/rinks needed per week this year 5&-V-- m 1:. , ,tP;3 Time slot desired (list 2 choices) List specific fields/rinks being requested (refer to attached listing) Please check all boxes that apply: Request for waiving the Requirements of the Guidelines for Field Usage by Youth Athletic Associations requirements for one day requests or as determined by the Park Commission Request to waive fees for use of the fields/rinks. Note: Waiving of any fee must be approved by the City Council. 9 Fees are not required for use of the fields/rinks Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that apply for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. Note: PARKING REQUIREMENTSI The applicant may be required to provide parking attendants during the duration of the season where needed by hiring a company or providing association members to oversee the parking operations at Prairie Knoll Park and Sunshine Park to ensure that vehicles are parking in designated parking areas only. All other parks/facilities may also require the association or applicant to provide parking attendants when it is anticipated a larger group of participants/spectators are expected. The company that is hired or the association members that will be working the tournament or event must always use the required MNDOT approved reflective vests. Parking attendants will be responsible to contact the Anoka County Sheriffs Department when there is a conflict/issue/concern with parking. Note: The association or applicant shall provide other alternatives/options in writing to the City for approval which details how the parking operations for the season will not impact the park/facilities and/or the area residents in which the parking attendant requirements could potentially be waived. S S Please provide parking operations alternatives/options here: "M c. 'h e L.4� oft To/L 9�liaA� t ,s� APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. DATE Parks Coordinator or other City Authorized Personnel (For one day requests) THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS Approved: 1/2000 Revised 4/16/15 Revised 11120/18 (Approved by City Council) Revised 10/16119 (Minor updates) H drive/engineering/parks/applications/field usage application ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of Association Association Date Phone Phone I�AQ (Home) APPLICATION DUE DATES: a FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. a FOR SPRING AND SUMMER USE OF FACILITES - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. - NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. a FOR FALL USE — FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. M It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first- come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. '`U+�` Total number of participants expected in program this year Total number of participants expected from Andover this year��� i7 Total number of participants in program last year Total number of participants from Andover last Age brackets for Number of game fields/rinks needed per week this 0 H Must indicate season start and end Time slot desired (list 2 choices) List specific fields/rinks being requesteV fer to attached lis Number of practice fields/rinks needed per week this year 4LO ou h L(. lt/�,i� 1J ( (' Time slot desired (list 2 choices) 1 �Q 0,1 List specific fields/rinks being requested refer to attached listing) (, 'Li(. � r,C _ , �i-/-1 Please check all boxes that apply: 0 Request for waiving the Requirements of the Guidelines for Field Usage by Youth Athletic Associations requirements for one day requests or as determined by the Park Commission. 0 Request to waive fees for use of the fields/rinks. Note' Waiving of any fee must be approved by the City Council. i Fees are not required for use of the fields/rinks. 0 Fees are required as per City Code for use of the fields/rinks. (See attached fee schedule) Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that apply for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. Note: jARs 1AO Rl� kJRIH '�`_U :{n� a^oofl 'rl`. _-Irav d,C fegi �i;.i 't2) i3�c'Vii,[? (rt�ti KlfiCJ ,?ilii,.. _J ��z ti S; t 3y Ti'fu L.UiitiDil C. ti'" ::23 ;vi: �Ji?c^-. ::�....1 'c9 Y:ifiliG '=t ccflpany or provf d'sf:o aSS6t �L'? iCl (j m ovei;S£r",'s:' at.. Kno! Park anrd .3'..lnsinine ?iar:11 2ittS_:iE that v ehicies are paFk kin".1 ;n d .Silj. nEi', d parking 1r?e,..',� :.Ymy. All othe-' T'a kslfa Si:: S i'=?ay also i" -.l' uire tho3Sb ..;ic c. '.if �:(?;;d; dil';. 1C7 DMVI{+.'� aUanrjam'ts %iv.ihen .i Is alt'Cipalad ie.gre, group U tt ' _;.,I6J'slC ,?9C'.v tOs 1'."?E ? . _,,:8 tS 11i ac O!' ' ? aStRC9e; 3i!Gfi mer" ',t l' �'_.nC! oZ e iv r;?%iS: alviaws use ;: fe 1 J. '.3 11i! w :P,rFCrv3 i�� Y? �((.i�ct"WGslr?i"V11ti��1 AnonC:O:.{rh _ , i; „ 8Ji3� -.�SScJt;l57Yi C11"a O. �;?'lYJt f,rt. ft. s'sd}i e'':?1 iin wri'ii:ri � '(Ie itS approval UL i11Gf' l,l3tal i:'a how ".-he"irr 3.. g "'s 1C: °Yv-'^ SC.asOr' blliit iCi ill lilt"t fJ' n!'faciliHeS and/b,,- Lhe are?, poten-kiaily be APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS G JPS A,,�fXs,R ---------- ------ THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 4116115 Revised 11120118 (Approved by City Council) Revised 10116119 (Minor updates) H drivelengineering/parks/applications/field usage application or-ovide rj, erafi,pns �.:i na P j - k APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS G JPS A,,�fXs,R ---------- ------ THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 4116115 Revised 11120118 (Approved by City Council) Revised 10116119 (Minor updates) H drivelengineering/parks/applications/field usage application Page 1 C l� ANDOVER SPRING/SUMMER SOFTBALL/BASEBALL SCHEDULE_ 2020 ATTENTION -PLEASE KEEP ALL PETS OFF FIELDS _ dawn -dusk d�n6dsk MON TUE WED THU ERI SAT SUNSHINE #1 AAA (SP) AAA (SP) AAA (SP) AAA (SP) AAA (SP) AAA (SP) AAA (SP) - 5 PM -DARK SUNSHINE #2 AAA (SP) AAA (SP) AAA (SP) AAA (SP) AAA (SP) AAA (SP) AAA (SP) 5 PM -DARK SUNSHINE #3 AAA (SP) AAA (FP) AAA (SP) AAA (SP) AAA (SP) AAA (SP) AAA (SP) 5 PM -DARK SUNSHINE #4 AAA (SP) AAA (SP) AAA (SP) AA AAA (SP) AAA (SP) AAA (SP) A(SP) -- — - 5 PM -DARK -- SUNSHINE #5 AAA (FP) AAA (FP) AAA (FP) -- AAA (FP) AAA (SP) AAA (SP) AAA (SP) 5PM-DARK SUNSHINE #6 AAA (FP) AAA (FP) AAA (FP) AAA (FP) AAA (SP) AAA (SP) AAA(SP) 5 PM -DARK CITY HALL #7 AAA(FP) AAA (FP) AAA(FP) AAA (FP) 5 PM -DARK TERRACE PARK ABA ABA ABA ABA ABA ABA ABA 5 PM -DARK Page 1 C l� Page 2 N 0 dawn -dusk dawn -dusk I MON_— S -UN R ABA ABA ABA ABA ABA ABA ABA ANDOVER STATION NORTFF_(9fDMEYT_ABA ABA ABA ABA ABA ABA ABA -S-PM-L)AHK ABA ABA ABA ABA ABA ABA ABA I NORTHWOODS EAST — FIELD IS CLOSED DUE TO ALLOW THE TURF TO BE ESTABLISHED 5 PM -DARK PINE HILLS SOUTH ABA ABA ABA ABA ABA ABA ABA 5 PM -DARK �— — - STROOTMAN AAA (FP) AAA (FP) AAA (FP) AAA (FP) AAA (FP) AAA (FP) AAA (FP) 5 PM -DARK LUNDS NORTH tAffik__ ABAABA ABA ABA ABA ABA 5 PM -DARK HIDDEN CREEK NORTH 5 PM -DARK ABA FF ABA ABA ABA ABA ABA ABA 2:30 pm -5 pm 5 PM -DARK Page 2 N 0 Page 3 10 lJ _ dawn -dusk dawn -dusk MON TUE WED THU FRI SAT SUN ROSE PARK (SOUTH) ABA ABA ABA ABA ABA ABA ABA 5 PM -DARK ROSE PARK (NORTH) 2:30pm-5pm 5PM-DARK ABA ABA ABA ABA ABA ABA ABA HILLS OF BUNKER LAKE WEST ABA ABA ABA ABA ABA ABA ABA WILD IRIS ABA ABA ABA ABA ABA ABA ABA ANDOVER LIONS PARK ABA ABA ABA ABA ___Er�ABA _ ABA ABA 5 PM -DARK TIMBER TRAILS ABA ABA ABA ABA ABA ABA ABA 5PM-DARK �— SHADOWBROOK SO(ST-(N—or-thfield) ABA ABA ABA ABA ABA ABA ABA 5 P1Vl-[7AR SHADOWBROOK A OUt le ABA ABA ABA ABA ABA ABA ABA 5 -7--_ EVELAND FIELD Out-Tl@Fd 1 AAA (FP) AAA (FP) AAA _(F _P) AAA (FP) AAA (FP) AAA (FP) AAA (FP) Available June 1 - Au ust 1 n V - 5 PM -DARK Page 3 10 lJ Page 4 N dawn -dusk dawn -dusk MON TUE WED THU FR SAT SUN EVELAND FIELDS (Middle field #2) AAA (FP) AAA (FP) AAA (FP) AAA (FP) AAA (FP) AAA (FP) AAA(FP) Available June 1- ugu5t n y -- EVELAND FIELDS (North field #3) AAA (FP) AAA (FP)AAA Avail e une - (FP) AAA (FP) AAA (FP) AAA (FP) AAA (FP) ugust 3-10—n y -DARK So all - ow Ptc So a I *WEEKEND FIELD MAINTENANCE REQUIRED "FRIDAY FIELD MAINTENANCE ONLY (NO SATURDAY OR SUNDAY MAINTENANCE) 'NEED SUNDAY MORNING MAINTENANCE ONLY I I I I—`-- **** FRIDAY FIELD MAINTENANCE & SATURDAY (NOON) FIELD MAINTENANCE ONLY AAA - Andover Athletic Assoc. (Regular Season Ends August 30, 2020) ABA - Andover Baseball Assoc. (Regular Season Ends August 17, 2.020) NMSA-North Metro Soccer Association FHMC - Foundation Hill Monteisori and Child care LCA -Legacy Christian Academy (Season Ends May 29, 2020) * May 1 st, 2nd & 9th/Andover High School Fast Pitch Softball/Fields 1-6 at Sunshine Park * May 16-17/AAA/Slowpitch Mid -Season Tournament/Fields 1-6 at Sunshine Park, City Hall Park Complex -Field #7 * June 5-7/ABA/A-Town Classic Tourney/Fields 1-6 at Sunshine Park, City Hall Park Complex #7, ASN Fields (east field only), Hidden Creek North Park, Pine Hills South Park, Shadowbrook East Park (north and south fields), Rose Park (north and south fields), Timber Trails Park *June 19-21/AAA/A-Town Classic/Fields 1-6 at Sunshine Park, City Hall Park Complex -Field #7 and Eveland Fields (north, middle and South) * June 26-28/AAA/Slowpitch End of Season Jamboree/Fields 1-6 at Sunshine Park, City Hall Park Complex #7 * June 26-28/ABA/Anders Flaa Tournament/ASN (west, middle and east fields), Hidden Creek North Park, Pine Hills South Park * July 10-12/ABA/Andover Baseball Celebration Weekend/Fields 1-6 at Sunshine Park, City Hall Park Complex #7, ASN Fields (west, middle and east fields), Hidden Creek North Park, Pine Hills South Park, Shadowbrook East Park (north and south fields), Rose Park (north and south) fields), Timber Trails Park * Jul 17-19/AAA/14U or 16U State Tourney Fast Pitch/Fields 1-6 at Sunshine Park, City Hall Park Complex #7 and Eveland fields north, middle and so Page 4 N * July 17-19/ABA/14AA Tournament of Champions/ASN (west and middle fields only), Timber Trails Park • July 24-26/AAA/18U State Tournament Fast Pitch/Fields 1-6 at Sunshine Park, City Hall Park Complex -Field #7 and Eveland Fields (north, middle and South) July 31 -August 2/AAA/MOA National Tournament Fast Pitch/Fields 1-6 at Sunshine Park, City Hall Park Complex -Field #7 and Eveland Fields (north, middle and South) "August 1-2/ABA/All-Star Tourney/ASN Ballfield Facility (west and middle fields), Hidden Creek North Park, Pine Hills South Park, Shadowbrook East Park (north and south fields), Timber Trails Park • August 7-9/AAA/Select Tournament/Fields 1-6 at Sunshine Park, City Hall Park Complex -Field #7 and Eveland Fields (north, middle and south) * August 7-8/ABA/Sunday Sandlot End of Season/ASN Fields (west, middle and east fields) • August 15/The Heroes Tourney -4th Annual Softball Tournament Tribute to MN Troops/Fields 1-4 at Sunshine Park July 10-11/Andover Fun Fest APPROVED: DATE OF PREPARATION 4/16/2020 Park Coordinator REVISED _ Date 411612020 Jason Grode, AAA, ABA, LCA, City Hall Front desk Page 5 I C NI T Y O F DOVE 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 6. Consider New Association-Organization/CR United Soccer Club DATE: April 16, 2020 INTRODUCTION The Park and Recreation Commission is requested to consider CR United Soccer Club as a qualifying association under the Guidelines for Field Usage by Youth Athletic Associations. The Guidelines that have been adopted by the City Council. are attached for your review. DISCUSSION The City has received an Application for Scheduled Use of Recreational Facilities from the CR United Soccer Club organization. Since CR United Soccer Club would like to use City fields for the upcoming season, the Park and Recreation Commission will need to review the information/documentation provided and determine if they are a qualified association. Staff has reviewed the applicant's information provided regarding the Procedures (Item 2) referenced in the Guidelines for Field Usage by Youth Athletic Associations. The requirements, CR United Soccer response and City staff's review and response is as follows: 2.1.1- The program shall be targeted to have a minimum of 51% participation from Andover residents based on the previous year participation in that association. This would be the first year of CR United Soccer Club is requesting the use of Andover fields. Based on their application, 30% of the participants from the organization are Andover residents. City Staff's Review and Response: Based on the participants from 2019 per the application, 233 out of 783 players were Andover residents. Therefore, this does not meet the intent of the Guidelines for Field Usage by Youth Athletic Associations. 2.1.2 — Democratic procedures and elections that ensure input from the residents regarding the program and policies. CR United Soccer Club has indicated in their March 13, 2020 letter to the City that the by-laws are in place that outlines the club's policies and procedures. They also indicated that they have monthly meetings. City Staffs Review and Response: In reviewing the By-laws, there is language that identifies the democratic procedures and elections. Therefore, this does meet the intent of the Guidelines for Field Usage by Youth Athletic Associations. © 0 2.1.3 - All associations must provide verification that they have 501c(3) or equivalent non-profit status with the State of Minnesota. As indicated in their March 9, 2020 e-mail letter to the City that they do have 501 c(3) status. A copy has been provided to the City. City Staffs Review and Response: CR United Soccer Club has provided the necessary document to the Cityfrom the State of Minnesota indicating that they are a 501c(3) organization. Therefore, this does meet the intent of the Guidelines for Field Usage by Youth Athletic Associations. 2.1.4 - Certificate of insurance, which also names the City of Andover as "Additional Insured". The applicant has provided the required insurance certificate. City Staffs Review and Response: The provided insurance certificate does list the City of the same insurance coverage as the Named Insured. The provided insurance policy does meet the intent of the Guidelines for Field Usage by Youth Athletic Associations. 2.1.5 - Established grievance procedures, as outlined by association by-laws. CR United Soccer Club in their March 13, 2020 letter indicated they do not have no written grievance procedures. Their intention is to establish grievance procedure to the clubs By-laws at the next annual meeting this fall. City Staffs Review and Response: Since a written and approved grievance procedures have not been adopted in the By-laws, this does not meet the intent of the Guidelines for Field Usage by Youth Athletic Associations. 2.1.6 - Duplication of sport offering by associations is not encouraged. CR United Soccer Club has provided a letter dated March 13, 2020 letter which provides information about their soccer club. City Staffs Review and Response: CR United Soccer Club has a traveling and rec program. The City of Andover currently has an association that offers traveling and rec soccer. Therefore, the Park and Recreation Commission will need to determine if this is a duplication of sport offering or not. Summary of the Guidelines - Based on the information available at this time, it appears CR United Soccer Club currently meets 3 out of 6 requirements of the Guidelines for Field Usage by Youth Athletic Associations. Item 2.1.6 will need discussion to determine if that section meets the Guidelines. History: The current associations (ABA, AAA, NMSA, AALA and AFA) were established prior to the City adopting the Guidelines for Use of City Facilities so they are recognized by the City. Since the Guidelines were established, there has been only 1 team/organization from a couple years ago that requested to be recognized as an organization. The Park and Recreation Commission determined that this organization did not meet the Guidelines and were not able to schedule games or practices on City facilities. The City staff did contact this team after the Park and Recreation Commission made their determination that if fields became available from ABA, those fields were offered to that team. If the Park and Recreation Commission determines that this organization does not meet Guidelines, the Commission could offer fields that are available after NMSA and AALA determine the fields they need for the upcoming season. As of right L LIWI now, Hidden Creek North, Oak Bluff and Timber Trails fields are available for use by other associations/organizations which can be discussed under Item 8 (scheduling) on the agenda. ACTION REQUIRED Based on the information provided and City staff review, the Park and Recreation Commission is requested to consider whether or not the CR United is a qualifying association under the Guidelines for Field Usage by Youth Athletic Associations that have been adopted by the City of Andover. Respectfully submitted, -/2///44AP- Todd J. Haas Cc: Deborah Miller-Zepeda, CR United Soccer (copy sent by e-mail) Fred Guenther, CR United Soccer Club (copy sent by e-mail) Mike Snicker, CR United Soccer Club (copy sent by e-mail) Attachments: Introduction letter from CR United Soccer Club; Responses to each of the Guideline requirements; Page 1 of the Application for Use of Recreational Facilities; Certificate of Liability Insurance, MN Revenue 501c(3) Certificate of Exemption I Coon Rapids, MN 55448 March 13, 2020 Dear Andover Parks and Recreation Commission, We are looking forward to the opportunity to work with you this year and hopefully into the future. Given this is our first time we are requesting fields from your city I would like to give you some information about our soccer club. CR United Soccer Club is a community-based, non-profit soccer organization. Our clubs objectives include promoting the sport of soccer and providing a safe and healthy atmosphere for our members to participate in organized competition. We also try to ensure that our members develop the proper skills and sportsmanship. Currently the trend in youth soccer nationwide is to increase fees to play dramatically. It is commonly referred to as the Pay to Play concept. We pride ourselves in keeping our fees low which allows many more children the opportunity to play soccer with the club. We also frequently give scholarships to families in need who are not able to pay our fees. CR United is based out of Coon Rapids but we serve players and families from many neighboring cities. The number of Andover residents in our club have increased dramatically the last two years. We hope and anticipate that this trend will continue into the future. Our primary complex that we play games at is near Highway 10 and Hanson Boulevard in Coon Rapids. We area sanctioned member of the Minnesota Youth Soccer Association (MYSA), and we offer soccer programs for boys and girls ages 4 through 19. We offer competitive soccer, recreational soccer and summer training camps. A majority of our coaches are made up of parents and community members. This helps keep our clubs costs down. Our director of player development and coaching is Todd Dusosky. Todd Graduated from Anoka High School in 1994 and went onto play professional soccer for the Cleveland Crunch, Minnesota Thunder and the Milwaukee Wave. Todd also was the member of numerous National Futsal teams. One of the teams qualified for the World Cup. With Todd's guidance our parent and community member coaches are in good hands. Thank you for your consideration on this request for some practice fields. S� "Ger y MichISnicker CR United Facilities Director (612) 501-8642 f t CCCER GVJ. PO Box 48778 Coon March 13, 2020 Dear Andover Parks and Recreation Commission, We would like to request the use of three of your fields for practice fields for our club this spring and summer season. In accordance with your guidelines I am responding to your required documentation. 2.1.1. I have attached a copy of our completed notarized application. As you see our number of Andover residents participating in our programs increased from last year to this year. Also numerous members of our Board of Directors are Andover residents. We hope and anticipate that the number of Andover residents in our club will continue to increase in the future. Our participation last year was 233 of 783 which was about 30% of our participants. . 2.1.2. Our clubs Bylaws address the democratic procedures and rules regarding election for our board Positions. We also have monthly board meetings that all club members are invited to attend and address the board. ✓2.1.3. We have provided a copy of the 501c(3) status ✓ 2.1.4. We have provided a copy of the appropriate insurance as requested. 2.1.5. Currently we have no written grievance procedures. Our club has an unwritten policy that we have been using for years. We do have a written refund policy which is in the competitive manual you have received. We will be voting on the proposed written grievance policy at our next board meeting to use in the future. Our intention is at the clubs next annual meeting this fall that we will adding the Grievance policy to the clubs bylaws. The annual meeting is when changes to our clubs bylaws can occur. Our proposed policy is as follows. CR United Proposed Grievance Procedures A: Player or fntily grievance against coach or team 1. Family should contact head coach with the concern they have to hopefully have tire concern resolved. 2. If the concern is stilt unresolved the player should contact the appropriate director which hopefully will result in resolution. The competitive teams should contact the Competitive Director and the recreational teams should contact the Recreational Director. 3. If things are still unresolved the family should contact the Director of Coaching to hopefully find resolution. 4. If resolution is not found in the previous steps the board's executive committee will meet and make the final decision on the situation. B: Grievance against a board member or club in general 1. Concern should be brought to the appropriate board member to try to resolve. 2. If the board member isnotableto resolve the concern, the concern should be brought to the attention of the President or Vice President of the club. The may call a meeting of the executive board if resolution can't be made on ovm. If the executive board meets they will make the final determination. >l ✓! '-., r, �< I fiAR i is H f 2.16. We understand that our club and the North Metro Soccer Club do provide a similar sport offering. Our competitive director Fred Guenther has been in contact with North Metro's Vice President Tony Brown regarding the possible field usage. They were in support of CR United using some of the fields and are willing to figure out the best options for both organizations. One significant difference between the two clubs is CR United has attempted to keep our fees as low as possible to allow children that might not be able to afford to play for other clubs because of the high cost an opportunity to play. We also have provided numerous scholarships to players who otherwise wouldn't be able to afford to play. Thank you for your consideration of our request. We look forward to working with you hopefully this year and in future years. please let me know if you need any other information or clarification on anything. Sincerely,/� *0J -A Michael Snicker CR United Facilities Director 612 501-8642 r CR UNITED ca- --Lo cr055e. ANDOVER PARK AND RECREATIONS OLE CARA HEFFLEY APPLICATION FOR SCHEDULED USE OF Group requesting use of Association President Print Prot i eco a Phone Name t Phone Association City Phone APPLICATION DUE DATES: • FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. • FOR SPRING AND SUMMER USE OF FACILITES - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. • FOR FALL USE — FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first- come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Total number of participants expected in program this year SO O Total number of participants expected from Andover this year 115-0 Total number of participants in program last Im Total number of participants from Andover last year Age brackets for Number of game fields/rinks needed per week this year 0 ro CERTIFTATE OF LIABILITY INSURANCE 173/20 0 DD"YYY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLYAND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOTAFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER K&K Insurance Group, Inc. 301 Commerce Street, Suite 2370 Fort Worth, TX 76102 CONTACT NAME: Sports Division PHONE: (800) 441-3994 FAX (224)-572-5709 E-MAIL ADDRESS: kk.Sports kandkinsurance.com "MRs INSURERS AFFORDING COVERAGE NAIC # INSURED Minnesota Youth Soccer Association 10890 Nesbitt Avenue S Bloomington, MN 55347 insurer A: National Casualty Company 11991 insurer B: Nationwide Life Insurance Company 66869 Insurer C: Insurer D: Insurer E: Insurer F: --"""------•—•••__^• •���•�• 1tcV1JIVIY IYVIYI6CR: 1 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. TYPEOFINSURANCE ADM SUBR YND PONCYNUMBER POnCY EFFECDVEPODCYEXPIMTIONINSIN M DATE MMID "MRs L LIABILITY MERCIAL GENERAL LIABILITY CLAIMS MAGE OCCURMED X KKO-80863-00 9/1/2019 9/1/2020 EACH OCCURRENCE $1,000,000 DWAGETEae�anw $3QQ,000 EXP ane person$5,000 PERSONAL& ADV INJURY $1,000,000 KKO-80863-00 9/1/2019 9/1/2020 GREGATE LIMIT APPLIES PER' ICY PROJECT LOCPARTICIPANT LIABILITY FSA AUTO GENERAL AGGREGATE UNLIMITED PRODUCTS-COMP/OPAGG$1,000,000 LEGAL LIABILITYBILE COMBINED SINGLE LIMIT $1,000000 (Ea ac derlt) BODILY INJURY(Per ersanEDULED OWNED AUTOS BODILY INJURY(Per ac dentD AUTOS PROPERTY DAMAGE (Per amdent) AUTOS -OWNEDAUTOS A X UMBRELLALWB EXCESS LIAR X OCCUR CLAIMS -MADE XKO-80864-00 9/1/2019 9/1/2020 EACH OCCURRENCE $5,000,000 AGGREGATE $5,000,000 DEDUCTIBLE RETENTION $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN OFFICERIMEMBERP"CCLUDE�ECU11VE ❑ (MenaMorYln NIB uye., ee.ane uoxr N/A YTC aTATU- oTH- TDRY UMITa ER E. L EACH ACCIDENT E. L. DISEASE -EA EMPLOYEE E. L DISEASE - POLICY LIMIT $200,000 B PARTICIPANT ACCIDENT MEDICAL BAX-308473-00 9/1/2019 9/l/2020 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, AOGitlonal Remarks Schedde, Y mora space is required) This certificate is issued on behalf of Minnesota Youth Soccer Association & Coon Rapids United SC. Certificate Holder is Additional Insured as respects the operations of the Named Insured for sanctioned activities of the state association. CPRTInIr'ATC unl nco _•-.__.. -_____ City of Andover Attn: Todd Haas, Asst. Public Works Dir./Parks Coord. 1685 Crosstown Boulevard NW Andover, MN 55304 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. ©1 I. 2 1 ne name ana logo are registered marks of ACORD riahts MINNESOTA• REVENUE Certificate of Exemption ST3 Purchaser: Complete this certificate and give It to the seller. Seller: If this certificate is not fully completed, you must charge sales tax. Keep this certificate as part of your records. This is a blanket certificate, unless one of the boxes below is checked, and remains in force as long as the purchaser continues making purchases, or until otherwise cancelled by the purchaser. FiCheck if this certificate is for a single purchase and enter the related invoice/purchase order # If you are a contractor and have a purchasing agent agreement with an exempt organization, check the box to make multiple purchases for a specific job. Enter the exempt entity, name and specific project: Exempt entity name Coon Rapids Soccer Assoc Project description Name of seller from whom you are purchasing, leasing or renting Seller's address city State Zip code name or purchaser Coon Rapids Soccer Assoc Accommodation and food services 11 Transportation and warehousing Business address City State Zip code 12 PO Box 48778 Coon Rapids MN 55433 V Purchasers tax ID number State of issue Country of Issue m 41-1981460 Minnesota Anoka m If no tax ID number,—F FEIN Driver's license number/state issued ID number 15 1 enter one of the following: I state of issue number Manufacturing Name of seller from whom you are purchasing, leasing or renting Seller's address city State Zip code m d t c ba L] 1 declare that the information on this certificate is correct and complete to the best of my knowledge and belief. (PENALTY- If you try to evade paying sales tax by using an exemption certificate for items or services that will be used for purposes other than those being claimed, you may be fined $100 under Minnesota law for each transaction for which the certificate is used.) Signature of authorized purchaser Print name here Title Date Karen Post, Treasurer 07/13/2015 Stock No. 2100030 (Rev. 6/08) Forms and fact sheets are available on our website at www.taxes.state.mn.us Type of business. Circle the number that describes your business. 01 Accommodation and food services 11 Transportation and warehousing 02 Agricultural, forestry, fishing, hunting 12 Utilities N 0 03 Construction 13 Wholesale trade m 04 Finance and insurance 14 Business services a 05 Information, publishing and communications 15 Professional services 0 06 Manufacturing 16 Education and healthcare services � 07 Mining 17 Nonprofit organization 08 Real estate 18 Government 09 Rental and leasing 19 Not a business (explain) 10 Retail trade 20 Other (explain) SOCCer ASSOC'at_iOn Reason for exemption. Circle the letter that identifies the reason for the exemption. e A Federal government (department) I Industrial production/manufacturing c B Specific government exemption (from list on back) J Direct pay permit # E K Multiple points of use (services, digital goods, or m C Tribal government (name) computer software delivered electronically) a D Foreign diplomat # L Direct mail NE Charitable organization #-000300805728 M Other (enter number from back page) F Religious or educational organization # N Percentage exemption G Resale ❑ Advertising (enter percentage) _% H Agricultural production ❑ Utilities (enter percentage) % m d t c ba L] 1 declare that the information on this certificate is correct and complete to the best of my knowledge and belief. (PENALTY- If you try to evade paying sales tax by using an exemption certificate for items or services that will be used for purposes other than those being claimed, you may be fined $100 under Minnesota law for each transaction for which the certificate is used.) Signature of authorized purchaser Print name here Title Date Karen Post, Treasurer 07/13/2015 Stock No. 2100030 (Rev. 6/08) Forms and fact sheets are available on our website at www.taxes.state.mn.us %N156W _ -_A 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 . WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 7. Consider 2020 Soccer/Lacrosse Tournament Application DATE: April 16, 2020 INTRODUCTION The Park and Recreation Commission is requested to approve one soccer/lacrosse tournament application for the upcoming 2020 soccer/lacrosse season as requested by the North Metro Soccer Association (NMSA). DISCUSSION The City has received an application from NMSA for the upcoming season. Listed below is the NMSA application received and the date that have been requested for a tournament/multi-day event/jamboree. June 15,h-191h/NMSA (Boreal FC) Camp/ Pine Hills North Facility (Grow East Field) A copy of the tournament application is available at City Hall if you would like to review it. Feel free to contact Todd Haas directly and copies can be sent directly to you by e-mail. The City currently has a damage deposit in place for NMSA as required. ACTION REQUIRED The Park and Recreation Commission is requested to approve the soccer/lacrosse tournament application for the upcoming 2020 soccer/lacrosse season as requested by the North Metro Soccer Association. Respectfully submitted, Todd J. Haas Cc: Chris Randle, NMSA (copy sent by e-mail) Antoine Ziegler, NMSA (copy sent by e-mail) Sean Beggin, NMSA (copy sent by e-mail) 3• k c I T Y 0 F N -i r) • , l 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 8. Consider 2020 Spring/Summer Soccer/Lacrosse Schedule DATE: April 16, 2020 INTRODUCTION This item is in regard to consider approval of the 2020 spring/summer soccer/lacrosse schedule. DISCUSSION Attached for your review are the proposed fields that will be available for 2020 soccer/lacrosse season. The City has received applications for use of the fields from the following groups: Note: Copies of the By -Laws, 501C3 Status, Certificate of Insurance and Grievance Procedures for NMSA, AALA, and CRUS are available from City staff if you would like to review them or you can visit their websites for that information. NMSA and AALA have submitted the list of fields they would like to have for the upcoming spring - summer schedule (see attached). There will be one field that both organizations will be sharing throughout the season (Sunshine Park fields #3). The YMCA is identified on the schedule to use the field south of the City Hall Water Tower on Monday and Wednesday nights from June 81" thru August 811. CR United Soccer is not included on the schedule until the Park and Recreation Commission has determined whether or not they are recognized as a City of Andover youth athletic association. Note: If it determined to allow CR United Soccer to use the fields, only Hidden Creek North, Oak Bluff and Timber Trails are available for their use. %of2019 Democratic Certificate Established Name of Group Participants Procedures & 501C3 of Grievance from Andover Elections (State) Insurance Procedures North Metro Soccer 48% Yes Yes Yes Yes Assoc. (NMSA) Andover Area 76% Yes Yes Yes Yes Lacrosse Assoc. (AALA) YMCA 450/0 NA NA Yes NA CR United Soccer 30% Yes Yes Yes No (CRUS) Note: Copies of the By -Laws, 501C3 Status, Certificate of Insurance and Grievance Procedures for NMSA, AALA, and CRUS are available from City staff if you would like to review them or you can visit their websites for that information. NMSA and AALA have submitted the list of fields they would like to have for the upcoming spring - summer schedule (see attached). There will be one field that both organizations will be sharing throughout the season (Sunshine Park fields #3). The YMCA is identified on the schedule to use the field south of the City Hall Water Tower on Monday and Wednesday nights from June 81" thru August 811. CR United Soccer is not included on the schedule until the Park and Recreation Commission has determined whether or not they are recognized as a City of Andover youth athletic association. Note: If it determined to allow CR United Soccer to use the fields, only Hidden Creek North, Oak Bluff and Timber Trails are available for their use. H u ACTION REQUIRED The Park and Recreation Commission is requested to approve the 2020 spring/summer soccer/lacrosse schedule. Respectfully submitted, Todd J. Haas Attachments: Proposed 2020 Schedule, Applications from NMSA, AALA, YMCA and CR United Soccer Cc: Chris Randle, NMSA (copy sent by e-mail) Dan Thinnes, AALA (copy sent by e-mail) Taylor Wink, YMCA (copy sent by e-mail) Deborah Miller-Zepeda (copy sent by e-mail) Page 1 ANDOVER SPRING/SUMMER 2020 SOCCER/LACROSSE SCHEDULE ATTENTION - PLEASE KEEP ALL PETS OFF FIELDS dawn -dusk dawn -dusk MON TUE WED THU FRI SAT SUN City Hall #1 5:00 to dark YMCA YMCA Next to S side of water towedune 8 to Aug 8 June 8 to Aug8 U-8 70 yds x 50 ds Sunshine #2 Soccer Field (Lighted) 5:00 -dark AALA AALA AALA AALA AALA AALA AALA Next to 148th Ave NW (Full size 225'x360' Sunshine#3 Soccer Field (Lighted) NMSA NMSA NMSA NMS, NMSA NMSA NMSA 5:00 -dark AALA AALA AALA AALA AALA AALA AALA Field SE of complex Field will be Shared by both Associations Full size 225'x360') Sunshine #4 (Lighted) Soccer Field 5:00 -dark NMSA NMSA NMSA NMSA NMSA NMSA NMSA Field directly E of complex (U-10 80 yds x 50 ds _ Hawkridge -East Field _ 5:00 -dark NMSA_ NMSA NMSA_ NMSA NMSA NMSA NMSA U-12 150'x300') Hawkridge -Middle Field I_ 5:00 -dark NMSA NMSA NMSA NMSA NMSA NMSA NMSA U-12 size 150'x300') j Hawkridge - West Field 5:00 -dark NMSA NMSA NMSA NMSA NMSA NMSA NMSA Full size 225'x360') Hidden Creek North 5:00 to dark U-10 80 ds x 50 ds) Fox Meadows - South Field 5:00 to dark NMSA NMSA NMSA NMSA NMSA NMSA NMSA Full size 225x 360' Page 1 Page 2 E dawn -dusk dawn -dusk MON TUE WED THU FRI SAT SUN Fox Meadows - East Field NMSA NMSA NMSA NMSA NMSA NMSA NMSA 5:00 to dark (U-12 size 150'x300' Oak Bluff 5:00 to dark (U-10 80 yds x 50 ds) Timber Trails 5:00 - dark (U-10 80 ycls x 50 ds Hidden Creek East 5:00 -dark _ U-6 50 yds x 30 ds) practice onl practice only practice only practiceonly practice only practice only practice only Northwoods West 5:00 -dark U-6 60 yds x 40 ds) practice only practice only practice only practice only practice onl I practice only practice only Pleasant Oaks_ 5:00 - dark _ (U-6 50 yds x 30 ds) practice onl practice only practice only practice onl ractice only practice onl ractice onl Prairie Knoll 5:00 to dark AALA AALA AALA AALA AALA AALA --- AALA Southeast field (Lighted) Full size 225'x 360' Prairie Knoll__ 5:00 to dark AALA AALA AALA AALA AALA AALA AALA North field U-10 80 yds x 50 ds Page 2 E Page 3 101 dawn -dusk dawn -dusk Prairie Knoll 5:00 to dark AALA AALA AALA AALA AALA AALA AALA Southwest field (Lighted) Full size 225'x 360' Pine Hills North 5:00 to dark Grow West Field NMSA NMSA NMSA NMSA NMSA NMSA NMSA (Northwest field (Lighted)) Full size 225'x 360' Pine Hills North 5:00 to dark Grow East Field NMSA NMSA NMSA NMSA NMSANMSA NMSA (Northeast field (Lighted)) (Full size 225'x 360') Pine Hills North 5:00 to dark Bennett Field NMSA NMSA NMSA NMSA NMSA NMSA NMSA (South field Lighted)) (Full size 225'x 360') _ ' April 18, 19, 25, 26/May 2, 3, 9, 10, 16, 17, 23, 24, 30, 31/June 6, 7, 13, 14/AALA Spring Lacrosse Tournaments/ Prairie Knoll Park (southwest and southeast fields) �— * May 1-3/NMSA SpringTune Up/Pine Hills North Facilit r (Grow West, Grow East and Bennet Fields) *Andover Fun Fest/July 0-11,2020 APPROVED: 4/16/2020 REVISED 4/16/2020 Date Parks Coordinator cc: Jason Grode, NMSA, AALA, City Hall Front Desk Page 3 101 E 2 ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities North Metro Soccer Association Association President David Tarleton Phone Print Name Phone Phone Association President. ��ri z vc v�f&-mai Signature (required) Datd Address PO Box 99 City Andover State MN Zip 55304 APPLICATION DUE DATES: • FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. . FOR SPRING AND SUMMER USE OF FACILITES - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. . FOR FALL USE — FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first- come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Total number of participants expected in program this year 1100 Total number of participants expected from Andover this year 545 Total number of participants in program last Total number of participants from Andover last Age brackets for U6 -U19 1297 Number of game fields/rinks needed per week this year 8 .org © a Must indicate season start and end dates April 1 or permission from city - August 1, 2020 Time slot desired (list 2 choices) 1. 5:00 -dusk or 10:00pm lighted fields Mon -Thu, Sat 12:00 - 10: 2. 5:30 - dusk or 10pm lighted fields Mon -Thu and Sat 12-10:00 at Pine Hills and Hawkridge List specific fields/rinks being requested (refer to attached listing) 1. See Attached Number of practice fields/rinks needed per week this year 10 Time slot desired (list 2 choices) 1. List specific fields/rinks being requested (refer to attached listing) 1. See Attached 2. Please check all boxes that apply: 0 Request for waiving the Requirements of the Guidelines for Field Usage by Youth Athletic Associations requirements for one day requests or as determined by the Park Commission. 0 Request to waive fees for use of the fields/rinks. Note: Waivinq of any fee must be approved by the City Council. Fees are not required for use of the fields/rinks. 0 Fees are required as per City Code for use of the fields/rinks. (See attached fee schedule) Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that apply for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. Note: PARKING REQUIREMENTS! The applicant may be required to provide parking attendants during the duration of the season where needed by hiring a company or providing association members to oversee the parking operations at Prairie Knoll Park and Sunshine Park to ensure that vehicles are parking in designated parking areas only. All other parks/facilities may also require the association or applicant to provide parking attendants when it is anticipated a larger group of participants/spectators are expected. The company that is hired or the association members that will be working the tournament or event must always use the required MNDOT approved reflective vests. Parking attendants will be responsible to contact the Anoka County Sheriffs Department when there is a conflict/issue/concern with parking. Note: The association or applicant shall provide other alternatives/options in writing to the City for approval which details how the parking operations for the season will not impact the park/facilities and/or the area residents in which the parking attendant requirements could potentially be waived. Please provide parking operations alternatives/options here: Based on field needs parking should not be a problem at any of the field locations. Should the need arise North Metro will provide parking lot attendants and meet the guidelines noted in this application DATE Parks Coordinator or other City Authorized Personnel (Por one day requests) THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 4/16/15 Revised 11120118 (Approved by City Council) Revised 10116119 (Minor updates) H drive/engineering/parks/applications/field usage application AIPOVER PARK AND RECREATION AMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of Association President Dan Tbtnnes Phone (Home) Prin Phone (Work) Phone (Mobile) 7634132930 Association President a Thinn 02/25/2020 (E-mail) dt2329aicloud.com S196ttife a Date Address PO Box 48062 City Coon Rapids State MN Zip 55448 APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - Notary Public NOTE: Scheduling decisions will be made at the Park & Recreation Commission nee-. g on�khe third Thursday in November. „ IVa 'A FOR SPRING AND SUMMER USE OF FACILITES - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. FOR FALL USE – FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first- come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Total number of participants expected in program this year. Total number of participants expected from Andover this year 190 Total number of participants in program last year -245 Total number of participants from Andover last year -1 Age brackets for Number of game fields/rinks needed per week this year. Must indicate season stand end datesApril -August Time slot desired (list 2 choices) 1. 5pm-dusk 2. 412m -dusk List specific fields/rinks being requested (refer to attached listing) 1. Prairie Knoll Park 2. Sunshine South - Field #3 3. Sunshine South Field #2 Number of practice fields/rinks needed per week this year 3 Time slot desired (list 2 choices) 1. 5pm-dusk 2. 4pm-dusk List specific fields/rinks being requested (refer to attached listing) 1. Prairie Knoll Park 2. Sunshine South Field #3 3 Sunshine South #2 Please check all boxes that apply: Q Request for waiving the Requirements of the Guidelines for Field Usage by Youth Athletic Associations requirements for one -day requt oE-w determined by the Park Commission Q Request to waive fees for use of the fields/rinks. Note: Waiving of any fee must be approved by the City Council Q Fees are not required for use of the fields/rinks Q Fees are required as per City Code for use of the fields/rinks (See attached fee schedule) Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that apply for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. Note: NEW in 20199 The applicant may be required to provide parking attendants during the duration of the season where needed by hiring a company or providing association members to oversee the parking operations at Prairie Knoll Park and Sunshine Park to ensure that vehicles are parking in designated parking areas only. All other parks/facilities may also require the association or applicant to provide parking attendants when it is anticipated a larger group of participants/spectators are expected. The company that is hired or the association members that will be working the tournament or event must always use the required MNDOT approved reflective vests. Parking attendants will be responsible to contact the Anoka County Sheriff's Department when there is a conflict/issue/concern with parking. Note: The association or applicant shall provide other alternatives/options in writing to the City for approval which details how the parking operations for the season will not impact the park/ facilities and/or the area residents in which the parking attendant requirements could potentially be waived. 0 a Please provide parking operations alternatives/options here: Andover Area Lacrosse Assocation will provide parking attendants as needed at events such that the parking areas are overilowinq that intervenes with regular parking spots that are available at the times for practices and games in accordance with the City of Andover's requirements — w 4 DATE Parks Coordinator or other City Authorized Personnel (Por one day requests) Approved: 1/2000 Revised 4116115 Revised 11120118 H drive/engineering/parks/applications/field usage application &OVER PARK AND RECREATIO&OMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities Ahrly, 2w Ykr-A SR,( -6 Association Print Association (required) Date Phone (Home) Phone (Work) ?<43- olio- G ®;� Phone (Mobile) City_ Ar,-4vuer State M IQ Zip APPLICATION DUE DATES: Notary public • FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMB Minnesota .....u...... evnirne.lamwry 9 NOTE: Scheduling decisions will be made at the Park & Recreation Commission rail e'tinhe third Thursday in November. 13 1 • FOR SPRING AND SUMMER USE OF FACILITES - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. • FOR FALL USE - FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first- come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Total number of participants expected in program this year R) n mc; : ale '¢ 7 Total number of participants expected from Andover this year lL '1 ` n (', ? €x a ��}} I a.,,, Total number of participants in program last year ��Y�'-- Total number of participants from Andover last year I Age brackets for participation 1-Z'C1r-.A, / 3-C- rir{cQe-6Grr.r 7-�-" A,A Number of game fields/rinks needed per week this year 0 Must indicate season start and end dates �V - Av4 CMdNdav,s Time slot desired (list 2 choices) 1._ 5' 30Q - &-,CV9 2. !; czp -,e:C>oP List specific fields/rinks being requested (refer to attached W Number of practice fields/rinks needed per week this year Time slot desired (list 2 choices) List specific fields/rinks being requested (refer to attached listing) Please check all boxes that apply: Request for waiving the Requirements of the Guidelines for Field Usage by Youth Athletic Associations requirements for one day requests or as determined by the Park Commission XRequest to waive fees for use of the fields/rinks. Note: Waiving of any fee must be approved b the City Council. 0 Fees are not required for use of the fields/rinks. 0 Fees are required as per City Code for use of the fields/rinks. (See attached fee schedule) Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that apply for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. Note: IPAP,''-U�Y3 PEQUJhRE:alidE=HiSR Tho applicant ma, be required to provide parking attendants during the duration of the season where needed by hiring a company or providing association members to oversee the parking operations at Prairie Knoll 'mark and Sunshine Park to ensure that vehicles are parking in designated ;parking areas only. All other parks/facilities may also require tine association or applicant: to provide parking attendants when it is anticipated a larger group of participants/spec%ai:ors are expected. The company that is hired or the association members that will be working the tournament or event must always iise the raq_ired i`INDOT approved reflective vests. Parking attendants will be responsible to contact 'he Anoka Country Sheriffs Department when there is a conflicUissuelconcern +Hirth parking. Note: The association or applicant shall provide other alternatives/options in wri'tincl to the City for approval which details hoxiv the parking operations for the season will not impact the park/facillties and/or the area residents in which the parking attendant requirements could potentially be waived. Please pmvideparkirrg operations aiternadves/options fere: Sivae} No puri�ill be allowed vn .*Ie- ems.+_ -we!&' oh _{ke._�ouEl1_S�de o +tie w_ute _.-rowev bikweeri Towee, 06ve, .£ .Cib l6(1 _suilJ��, DATE ('arks C)ordmaiOT Or Offie' L1, i` _! JILI011?O.� i ISOtll?8i FO OI1G lEf BGL2eSCS1 THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS Approved: 1/2000 Revised 4116115 Revised 11120118 (Approved by City Council) Revised 10116119 (Minor updates) H drive/engineering/parks/applicadons/field usage application 0 a CARA APPLICATION FOR SCHEDULED USE OF Group requesting use of Association President UeL— it�td q Phone Print Name Phone 6� Phone h Association President n. 1 (tin (required) U bate3 ly City, N,t W_ APPLICATION DUE DATES: • FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. • FOR SPRING AND SUMMER USE OF FACILITES - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March, • FOR FALL USE – FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first- come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Total number of participants expected in program this year Mo Total number of participants expected from Andover this year A50 Total number of participants in program last year 7 s 3 Total number of participants from Andover last year. a.3 Age brackets for Number of game fields/rinks needed per week this year, 3 II i �e�� P �a ,•tP,�;, Must indicate season ©rt and end dates Time slot desired (list 2 choices) List specific fields/rinks being requested (refer to attached listing) Number of practice fields/rinks needed per week this Time slot desired (list 2 choices) List specific fields/rinks being requested (refer to attached listing) 1.'1 inlcl`n Cx-eek Please check all boxes that apply: 0 Request for waiving the Requirements of the Guidelines for Field Usaqe by Youth Athletic Associations requirements for one day requests or as determined by the Park Commission 0 Request to waive fees for use of the fields/rinks. Note: Waiving of any fee must be approved by the City Council. 0 Fees are not required for use of the fields/rinks 0 Fees are required as Per City Code for use of the fields/rinks (See attached fee schedule) Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that apply for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. Note: PARKING REQUIREMENTS! The applicant may be required to provide parking attendants during the duration of the season where needed by hiring a company or providing association members to oversee the parking operations at Prairie Knoll Park and Sunshine Park to ensure that vehicles are parking in designated parking areas only. All other parks/facilities may also require the association or applicant to provide parking attendants when it is anticipated a larger group of participants/spectators are expected. The company that is hired or the association members that will be working the tournament or event must always use the required MNDOT approved reflective vests. Parking attendants will be responsible to contact the Anoka County Sheriffs Department when there is a conflicUissue/concern with parking. Note: The association or applicant shall provide other alternatives/options in writing to the City for approval which details how the parking operations for the season will not impact the park/facilities and/or the area residents in which the parking attendant requirements could potentially be waived. 0 n Please provide paking operations aiternadpies/options here ---- Clay Ea1Vi►ueni5: T} wtlk lee. fGeres�owsibi);a�-fov _-- Iro Wwwi4er I tie jLVjtic� Wr +ere h -c,- _j 4Le5 Wil �e played fo'r *V, e. LXV e0mI'VLJ epsesovl4,e, Po-fllcv� r�uire�+cea�s. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. BATE. Parks Coordinator w other, City Author zed Personnel (.For one dap requests) THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS Approved: 1/2000 Revised 4116115 Revised 11120118 (Approved by City Council) Revised 10116119 (Minor updates) H dove/engineering/parks/applications/field usage application © a ANL6 Y O F 6 jog 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV To: Park and Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer From: Todd J. Haas; Assistant Public Works Director Subject: 9. Review Concept Plans and Costs Estimates/ Prairie Knoll Park/20-18, Cont. Date: April 16, 2020 INTRODUCTION This item is in regard to reviewing 2 concept plans and cost estimates for Prairie Knoll Park, 20-18. DISCUSSION Two concept plans were presented at the March 5, 2020 Park and Recreation Commission meeting for preliminary review. At that meeting staff requested the Commission review the concept drawings and provide a recommended concept (or a combination between the two concepts) to the City Council. City staff had a conference call with the Andover Football Association (AFA) president to go over the concepts and cost estimates. Attached is an e- mail from Jason Strasser, AFA President, that addresses the options and potential funding assistances which was discussed recently by the AFA Board. Staff has indicated to Mr. Strasser that a member of AFA is encouraged to attend the meeting to address the Commission about the concepts and potential funding of the project. Concept Plan 1 total estimated cost of the improvements is $573,903 and Concept Plan 2 is $1,032,336. ACTION REQUESTED The Park and Recreation Commission is requested to review the Concept Plans and provide a recommendation on the preferred concept plan to the City Council. Respectfully submitted, Todd J. Haas Cc: Jason Strasser, Andover Football Association (copy sent by e-mail) Attachment: Concept Plans 1 & 2 (copies in the side pocket of packet); Estimates for Concept Plans 1 & 2; E-mail from Andover Football Association ® a Prairie Knoll Park - Concept 1 WSB Project #015279, Project Manager: Jason Amberg February 7, 2020 WS b Opinion of Probable Costs to Construct Project: The following estimate is based on the Prairie Knoll Park concept plan 1 prepared by WSB, dated February 7, 2020. The costs are based on average 2019 park construction bid results at a concept planning level, which are suitable for budgeting. The cost estimate assumes the project is designed and bid as a single project to a general contractor. If the project is to be implemented several years in the future, the estimate will need to be updated to account for inflation. ITEM DESCRIPTION QTY UNITS EST. UNIT COST EST. TOTAL COST 1 mobilization 1 LS $20,000 $20,000 2 removals (bituminous pavement and trails / trees) 1 LS $7,500 $7,500 3 earthwork / erosion control 1 IS $55,000 $55,000 4 5 relocated lighting/ scoreboard bleachers with new concrete pad 1 1 LS LS $78,000 $5,000 $78,000 $5,000 6 stormwater treatment basins/adjustments (if applicable) / stormsewer pipes 1 LS $20,000 $20,000 7 benches and picnictables 12 EA $1,500 $18,000 8 9 bituminous trails north parking expansion and improvements (bituminous pavement with curb & utter only on south side 197SI 1 SY I LS $28.00 $87,500 $55,300 $87,500 10 south parking expansion and improvements (bituminous pavement / concrete walk / curb & gutter/ curb to 146th lane nw (west side) 1 $78,000 $78,000 11 1 field irrigation system modifications1 LS $10,000 $10,000 12 site restoration: seeding1 LS $40 000 40 000 ESTIMATED SUBTOTAL $474,300 15% CONTINGENCY $47,430 EST. SOFT COSTS: FINAL DESIGN/BIDDING $52,173 ESTIMATED TOTAL PROJECT COST $573,903 K:\0152740D0\Quantity\015279.probable casts to wnsVuct wncept 1.xkH Page 1 of 1 © a Prairie Knoll Park - Concept 2 WSB Project #015279, Project Manager: Jason Amberg February, 7 2020 Wsb Opinion of Probable Costs to Construct Project: The following estimate is based on the Prairie Knoll Park concept plan 2 prepared by WSB, dated February 7, 2020. The costs are based on average 2019 park construction bid results at a concept planning level, which are suitable for budgeting. The cost estimate assumes the project is designed and bid as a single project to a general contractor. If the project is to be implemented several years in the future, the estimate will need to be updated to account for inflation. ITEM DESCRIPTION CITY UNITS EST. UNIT COST EST. TOTAL COST 1 mobilization 1 LS $20,000 $20,000 2 removals bituminous p2vement and trails /trees) 1 LS $8,000 $8,000 3 earthwork/erosion control 1 LS $61,000 $61,000 4 relocated lighting/ scoreboard 1 LS $78,000 $78,000 5 bleachers with new concrete pad 1 LS $5,000 $5,000 6 stormwater treatment basins/adjustments (if applicable) / stormsewer Pipes 1 LS $27,500 $27,500 7 concrete plaza adjacent to existing playground area / concrete bench ad adjacent to trail 1,035 SF $8 $8,280 8 shelter located on plaza space 1 LS $35,000 $35,000 9 play area safe fencing 305 LF $50 $15,250 10 benches and picnictables 12 EA $1,500 $18,000 11 bituminous trails 2,755 SY $28.00 $77,140 12 new concrete basketball court includes removal of existing) 1 LS $75,000 $75,000 13 concrete rink with pickleball striping (includes removal of existing) 1 LS $205,000 $205,000 14 north parking expansion and improvements (bituminous pavement with curb & utter onlyon south side 1 LS $57,000 $57,000 15 south parking expansion and improvements (bituminous pavement/ concrete walk / curb & gutter / curb to 146th lane nw (west side) 1 LS $118,000 $118,000 16 field irri anon s stem modifications 1 LS $10,000 $10,000 17 site restoration: seedin and trees shrubs 1 LS 1 $35,000 $35,000 ESTIMATED SUBTOTAL $853,170 10%CONTINGENCY $85,317 EST. SOFT COSTS: FINAL DESIGN/BIDDING1 $93,849 ESTIMATED TOTAL PROJECT COST $1,032,336 K:\015279-=\QuanOty\015279-probable costs to construct concept 2.xlsz Page 1 of 1 E Todd Haas To: Jason Strasser Subject: RE: Prairie Knoll Park From: Jason Strasser <jhstras@gmail.com> Sent: Tuesday, April 07, 2020 11:58 AM Subject: Re: Prairie Knoll Park Hi All, 0 Thank you for the phone call to discuss this potential project. Problem statement: Parking is inadequate to host multiple games, with a emphasis on games after dark. Potential solution: Increased properly lighted parking spaces The city has generated two sketches, AFA prefers sketch B layout. This option is to reconfigure the park by moving the west field north. Then increasing the south parking lot, where most park users arrive. Phase I Move the field north per sketch B -Move parking lot to south, as part of phase the south lot would not be paved. The parking lot section would be 'gated' by being chained off, Associations would be responsible to secure the lot after use. -Move lights -move irrigation -replace existing path, no additions Phase II -Pave the lots per Plan B -Replace playground? Phase III -Build shelter -extend paths -improve basketball court Funding: The AFA board has discussed funding. We discussed as much as $200K if a one-time project (one lump sum). I this project is done in multiple phases over a number of years, AFA could potentially do more. For example $75K per year for 3 years. Which may include improvements to the current building that are not listed in the current plan. Under the shelter in place COVID-19 order AFA is not currently operating charitable gambling. AFA is continuing to pay our employees, and we don't know when the shelter in place order will end. During this uneasy time making a firm commitment to dollars is not feasible. Thankis Jason Strasser AFA President 703.528.8907 iIf•3t1>il�r7r`I59 TRAIL CONNECTION SOUTH PARKING AREA - 124 TOTAL STALLS CURB TO 146TH LN NW i I-- — —1 I I PRACTICE FIELD (155'x235') I I I I I MULTI-PURPOSE FIELD (225'x360') & RELOCATED LIGHTING 1 I Gp.SJ��- 4'' I GPs�i I NORTH .PARKINGAREA - i- - - - - - 94 TOTAL STALLS CURB ONILY ON SOUTH SIDE OF LOT SFISFM �T� NF. �T ��� F TRAIL LOOP EXISTING SHELTER WETLAND AREA RELOCATED SECURITY LIGHT i EXISTING BASKETBALL EXISTING COURT RINK 1 OVERFLOW GRAVEL PARKING AREA 1 1 v v 10 ti 13 EXISTING LIGHTED FIELD 1 EXISTING SHELTER TO BE EXPANDED UNDER CANOPY IN FUTURE pj \-PARKINGAREA I _ - -�- WALKWAY --_ 1 --I EXISTING PLAYGROUNDAREA - - - - - - 146TH LN NW_ Prairie Knoll Park - Concept Plan x Andover, Minnesota February 7, 2020 1 WSB Project number: 015279-000 1 . 1 1 I 1 PARKING STALL SUMMARY - Proposed Site Total: - 218 - Existing Site Total: - 204 O' 30' 60' 120' 240' ws b Scale in Feet 148TH LN NW 1 F__ \', II I I PRACTICE FIELID _(1 30'x230') I I I I I TRAIL CONNECTION SOUTH PARKINGAREA - 147 TOTAL STALLS [fl9C1atell EI* I:11111,ZVI MULTI-PURPOSE FIELD (225'x360') 1 & RELOCATED LIGHTING 1 Prairie Knoll Park -Concept Plan 2 Andover, Minnesota February 7, 2020 1 WSB Project number: 015279-000 \\ EXISTING SH WETLAND AREA RELOCATED SECURITY LIGHT NORTH PARKING AREA 56 TOTAL STALLS — CURB 6NLY ON SOUTH SIDE OF LOT 1 1 1 E. 1 J' -J O ERFLOW GRAVEL PARKING 1 v 10 '1 r ��� SEATING , T' Im AREAREA WETLAND - SLEDDING AREA v HILL � m E 1 a . SHELTER (20X20) EXISTING 1 z PLAZA SPACE LIGHTED FIELD # (--970 SF) _ NEW BASKETBALL COURT t WITH CONCRETE PAVEMENT # NEW RINK WITH CONCRETE # PAVEMENTAND PICKLEBALL i STRIPING WITHIN RINK Y ,PARKING AREA — WALKWAY 146TH LN NW EXISTINGSHELTERTO BE EXPANDED UNDER CANOPY IN FUTURE t PARKING STALL SUMMARY EXISTING PLAYGROUNDAREA i - Proposed Site Total: -• 203 - Existing Site Total: - 204 SAFETY FENCE i 0' 30' 60' 120' 24A \ \ / S b � V V .J0' Scale in Feet sANL15 6W^� 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV To: Park and Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer From: Todd J. Haas, Assistant Public Works Director Subject: 10. Consider Security Lighting Cost/Strootman Park Improvements/20-12, Cont. Date: April 16, 2020 INTRODUCTION The Park and Recreation Commission is requested to consider the street lighting cost at Strootman Park. DISCUSSION Based on input from the Park and Recreation Commission at the last meeting on March 5, 2020, staff contacted Connexus Energy to look at relocating of the security light to the north side of the parking lot which is closer to the electrical source. Based on the new location of the security light, the new cost is $8,879.00. Attached is a drawing identifying the new location of the light which would be installed at the small gravel parking lot on the north side and will be closer to the electrical source. As indicated at the last meeting, the previous cost of the security light near the trail access which provides access to the Rum River was $9794.50. BUDGETIMPACT If the Commission would like to continue moving forward, the cost of the security light would be funded from the 2020 park improvement miscellaneous fund. ACTION REQUESTED The Park and Recreation Commission is requested to consider the streetlight cost at Strootman Park. Respectfully submitted, 0101AA57-- Todd J. Haas Attachment: Location map of area identifying the new location of light from Connexus Energy 11 lstall Traditionaire light on 8' black fiberglass pole 120-1, UM26.1010) LIGHTING EXHIBIT Ae PARK NO. 1 L \ j CY \ \ WL 2 \4. s L \ \ yT PARK NO. 2 CONNEXUS' 14601 Ramsey Blvd. CITY OF ANDOVER -ADD LIGHT TO STROOTMAN PARK - RESTAKE WOM W1904374 ENERGY Ramsey, MN 55303 Date: 3/6/2020 Addr: 4575 154TH THIS PRINT REPRESENTS THE LOCATION OF ELECTRICAL FACILITIES AS Designer: Steve Sell OF THE PRINTED DATE TO THE BEST OF OUR NNOWLEDLE. THIS City: ANDOVER If INFORMATION IS INTENDED FOR GENERAL USE ONLY AND IS NOT TO BE 612-860-6643 USED FOR "LAVATION PURPOSES. STATE LAW REQUIRES ANYONE T/R/S: 123 R24 S19 DIGGING, GRADING OR EXCAVATING TO OBTAIN A FIELD LOCATION OF AALL UTILITIES. TidP625]IiF6�LL GOPHER STATE ONE CALL FOR AFIELD LOCATION Crew Sign Off: Date: 1.1109 Pagel oft /NA". 9 'Ai• I' DATE: April 6, 2020 TO: City of Andover, Parks Department FROM: Laura Landes Anoka County Sheriff's Office \� SUB]ECT: Andover Park Activity Quarterly Report January 1 — March 31, 2020 The following is a list of reports generated by the Anoka County Sheriff's Office regarding city park activity for the 1st quarter. Date: Time: Location: Case Number: 01.01 10:47 am Pine Hills North 20000311 A caller reported an ATV being driven in the park. The deputy arrived and located the suspect who was transporting his two children up the hill after sliding down. The deputy explained the ordinance and he said he understood and left the area. 01.09 10:42 pm Andover Station North 20008054 A deputy was called to a report of teenagers smoking marijuana in the parking lot. He arrived and located 2 vehicles, 5 teens. Marijuana and paraphernalia were confiscated and destroyed. 01.19 2:54 pm Strootman 20016277 A caller reported a suspicious vehicle stuck in the snow at the park. The deputy arrived and found the car. He made contact with the registered owner who advised he was removing it from the lot today. 01.21 10:38 pm Round Lake Boat Landing 20017609 A caller was concerned with a male walking in the area with a bow asking if he could hunt small game. The deputy located the male's grandfather and explained the ordinances. 02.24 5:30 pm Kelsey Round Lake 20046705 A resident reported snowmobiles in the park. A deputy located the suspects and spoke to them about the ordinance. The male was cooperative and agreed to not ride his snowmobile in the park behind his residence. 02.25 6:40 pm Kelsey Round Lake 20047558 A resident reported snowmobiles in the park. The deputy arrived and could not locate any. An extra patrol request was made for the recreation deputies. 02.28 3:15 pm Prairie Knoll 20049911 A deputy responded to the location due to a vehicle being stuck in the snow in the parking lot. A R passerby was able to pull the vehicle out. 03.15 10:29 am North Woods East 20063749 A caller reported juveniles removing snow marking sticks. The deputy arrived and located the kids. Contact was made with their parents, and they were told to put the sticks back. They complied. 03.22 5:28 pm Crooked Lake 20068741 A resident turned in a driver's license found at the location. It was mailed to the owner in Washington State. 03.26 2:36 pm Rose Park 20071241 A caller reported a vehicle in the parking lot playing loud music. The deputy arrived and located the vehicle but did not hear music. He made contact with the male in the vehicle who was eating his lunch. 03.27 3:32 Wild Iris 20072048 A caller reported a tent left by the swamp off the walking path. The deputy arrived, located the tent, pulled it and the trash around it together and notified Public Works. cc: Commander Lenzmeier 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: CC: FROM: �Z SUBJECT DATE: Park & Recreation Commission Todd Haas, Park Coordinator Lee Brezinka, Finance Manager 2020 First Quarter Financial Report April 16,2020 Quarterly review of the Park Improvement Fund. DISCUSSION Attached are the Project Commitment Listing Report, Balance Sheet, and Revenue and Expenditure Reports for the Park Improvement Fund as of March 31, 2020. ACTION REQUESTED Informational data provided and no formal action is needed. Respectfully submitted, City of Andover Lee Brezinka Attachments: Park Improvement Fund - Project Commitment Listing Park Improvement Fund - Balance Sheet Park Improvement Fund - Revenues Park Improvement Fund - Expenditures ® CITY OF ANDOVER Park Improvement Fund Project Commitment Listing March 31, 2020 Fund Balance Collected Additional Revenues Anticipated Budget To Date Anticipated Park Dedication Fee - Residential $ 136,600 $ - Anticipated Park Dedication Fee - Commercial - _ Donation / Grant 166,000 _ Capital Projects Levy for Park Improvements 15,000 - 317,600 Total Funds Available Projected Commitments Rose Park Tower Rental balance Kelsey Round Lake Park - Trail Extension Irrigations Projects - Small Parks Andover Station North Ballfield Lighting Annual Miscellaneous Projects Operating Transfer Out Total Dollars Allocated for Park Projects Park Improvement Funds Available For Future Projects: 4/2/2020 2020 Park Improv 1 st Qtr Actual $ 590,657.74 590,657.74 Reserved Amount 31,943.30 173,640.33 30,161.62 177,585.00 15,000.00 428,330.25 $ 162,327.49 Carryforwards/ 2020 Budget Adjustments Actual 31,943.30 - 175,000 - 1,359.67 30,161.62 - 180,000 - 2,415.00 15,000 - 175,146 175,146.00 $ 545,146 62,104.92 178,920.67 Total Dollars Allocated for Park Projects Park Improvement Funds Available For Future Projects: 4/2/2020 2020 Park Improv 1 st Qtr Actual $ 590,657.74 590,657.74 Reserved Amount 31,943.30 173,640.33 30,161.62 177,585.00 15,000.00 428,330.25 $ 162,327.49 H CITY OF ANDOVER Park Improvement Fund Balance Sheet March 31, 2020 Assets: Current Assets Cash - Reserved Cash - Unreserved Total Cash Interest /Tax Receivable Total: Assets Liabilities and Fund Balance: Liabilities Accounts Payable Deferred Revenue Totaltiabilities Fund Balance Fund Balance 12-31-19 Excess of Revenues Over (Under) Expenditures Total Fund Balance Total Liabilities and Fund Balance 4/2/2020 2020 Park Improv 1 at Qtr E $ 428,330.25 162,327.49 590,657.74 137.71 $ 59Q795.45 137.71 137.7f 739,256.38 (148,598.64) .590,657.74.. $ 866,79-6.4-6- C Revenues: Property Tax / Fiscal Disparities- Current July Tax Settlement Dec Settlement Accrual Subtotal 54365 - Park Dedication Fees Estates at Cedar Ridge Preserve at Petersen Farms Winslow Cove 2nd Subtotal 56910 - Interest Income 1st Qtr 2nd Qtr 3rd & 4th Qtr Subtotal 58105 - Rental Verizon Tower Rental - Rose Park Subtotal Miscellaneous CITY OF ANDOVER Park Improvement Fund Revenues March 31, 2020 L Budget $ 15,000.00 - 3,415.00 6,638.00 20,490.00 $ 136,600.00 30,543.00 (3,351.00) 3,130.03 3,130.03 Subtotal $ 166,000.00 - Total Revenues $ 317,600.00 $ 307322.03 4/2/2020 2020 Park Improv 1st Qtr ® CITY OF ANDOVER Park Improvement Fund Expenditures March 31, 2020 Expenditures: 61020 - Supplies - Operating MN DNR - Kelsey Round Lake Trail Exp LRRWMO - Kelsey Round Lake Trail Exp Subtotal 63005 - Professional Services Subtotal 63010 - Contractual Services Wunderlich-Malec Engineering - ASN Lighting Subtotal 63015 - Publishing ECM - Kelsey Round Lake Trail Exp ECM - ASN Lighting 67101 - Operating Transfer Out Total: Expenditures Revenues Over Expenditures `- Miscellaneous Projects 4/2/2020 2020 Park Improv 1 st Qtr L Budget 15,000.00 $ 355,000.00 89.67 800.00 889.67 2,160.00 2,160.00 255.00 - 470.00 725.00 175,146.00 175,146.00 545,146.00 178,920.67 (227,546.00) $ (148,598:64)' WNLI56WRSIP 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Asst. Public Works Director 7 SUBJECT: 13. Review Outstanding Items/Maintenance Update DATE: April 16, 2020 Issues list as of 03/27/20 UPDATE OFANDOVER COMMUNITY CENTER ADVISORYBOARD — Commissioner Butler. The contractor has been working on the interior part of the building for both the rink/multi sports area and gymnasium. COMPLETED PROJECTS — ON-GOING PROJECTS - • Update of Park Dedication Improvement Fund Quarterly Report — Item is on the agenda. • Update of Quarterly Sheriffs Department Report on Park Patrol & Vandalism — Item is on the agenda. • Strootman Park — The playground equipment has been ordered. Installation will be done sometime this spring by Public Works. The existing playground structure has already been removed by the Parks Maintenance staff. Security light discussion for the south parking lot is on the agenda. • Hidden Creek North Park — The playground equipment has been ordered. Installation will be done sometime this spring by a contractor. The existing playground structure has already been removed by the Parks Maintenance staff. • Prairie Knoll Park Plan — Item is on the agenda. ON -HOLD PROJECTS — None at the time. OTHER ITEMS OF INTEREST — • ASN Ball Field Lighting Improvement — The footings and poles have been installed. The contractor has been performing some of the interior work in the electrical room of the ASN Building. The underground conduits and wiring will be completed once the frost is out of the ground. The field lighting is scheduled to be completed by June 81" so the associations can use the field in low light periods or after dark. • Kelsey Round Lake Park (Outdoor Recreation Grant) — The contractor (North Valley, Inc.) will be starting work as soon as weather permits. The project will be completed sometime this summer. ® 0 ASN Trail -- The contractor (North Valley, Inc.) will be starting work as soon as weather permits. The project will be completed sometime this summer. Hills of Bunker Lake West Park Trail Reconstruction -- The contractor (North Valley, Inc.) will begin after July 13th after the baseball season is over and will be completed late summer or the fall of 2020. • Update of Pedestrian Trails: Trails that are planned to be reconstructed when maintenance funding becomes available over the next couple years are as follows: ❖ 2021 -- Kelsey Round Lake Park Trail ❖ 2022 — Tom Anderson Trail (along Coon Creek east of Hanson Blvd) The Railroad Underpass trail to connect internal developments from Winslow Cove 2"d Addition to the east side of the railroad tracks will evaluated in 2020. Possible construction 2022 or beyond. Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility — The Commission will need to determine if you would like to have a meeting at one of the City parks in 2020. If you have any questions or comments regarding any of the items mentioned above or any items relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e-mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. Weekly Parks Maintenance Update 02/29/20 • Continued maintaining ice skating rinks. • Snow removal, as needed. • Completed trash service for priority and high traffic areas. • Continued brush cutting and tree pruning. • Washed equipment and cleaned areas of Public Works building. • Built 7 frames for park signs. 03/07/20 • Completed maintaining ice skating rinks for season. • Completed trash service for priority and high traffic areas. • Continued brush cutting and tree pruning. • Washed equipment and cleaned areas of Public Works building. • Removed hockey nets, painted/repaired them and put away for the Summer. • Cleaned warming house floors and put away benches. • Picked up litter in parks and along trails. 03/14/20 • Completed trash service for priority and high traffic areas. • Continued brush cutting and tree pruning. • Washed equipment and cleaned areas of Public Works building. • Picked up litter in parks and along trails. • Installed bollards and one dogi-pot bag dispenser at Sophie's Park. • Completed Loader training for March Safety Meeting. • Moved summer equipment out of storage to Public Works building. • Installed Field Closed signs. • Washed ballfield bases for upcoming season. 03/21/20 • Completed trash and recycling service for all parks and trails. • Continued picking up litter in parks and along trails. • Painted the interior of the warming house at Prairie Knoll Park. • Started the removal of the playground and surfacing at Hidden Creek North and Strootman Parks. • Completed irrigation repair at Andover Station North. • Started preparing irrigation systems for Spring startup. 03/28/20 • Completed trash and recycling service for all parks and trails. • Continued picking up litter in parks and along trails. • Completed the removal of the playgrounds and surfacing at Hidden Creek North and Strootman Parks. • Continued preparing irrigation systems for Spring startup. • Made `Playground Closed' signs and put them out at every playground on 3/27. • Parks Supervisor continued updating the Parks Inventory, communicating with Associations for the upcoming season and ordering supplies. 04/04/20 • Completed trash and recycling service for all parks and trails. • Continued picking up litter in parks and along trails. • Started the preparation for installation of new playgrounds at Hidden Creek North and Strootman Parks. • Continued preparing irrigation systems for Spring startup. • Completed Spring cleanup of trails. • Installed dock at Crooked Lake boat landing. • Completed renovation of Staples Cemetery fence. • Installed dog ordinance signs at Woodland Creek. • Continued repairing winter plow damage. ® 0 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: CC: FROM: SUBJECT: DATE: Park & Recreation Commission David D. Berkowitz, Director of Public Works/City Engineer Todd J. Haas, Assistant Public Works Director A. Discuss 2021-2025 Park Playground Equipment Replacement Plan April 16, 2020 INTRODUCTION The Park and Recreation Commission is requested to begin discussing the 2021-2025 Park Playground Equipment Replacement Plan that is being recommended by staff. DISCUSSION The target date for the Parks Maintenance Department to submit the draft 2020-2024 CIP Playground Equipment Replacement Plan is June 5th. Listed below is the existing playground equipment that will be recommended for replacement over the next 5 years which may also include improvements to the fall zones. 2021— Sunshine Park (2-5 year old), Hawkridge Park and Woodland Meadows Park (proposed budget impact is $100,000) 2022 — Prairie Knoll Park and Rose Park (proposed budget impact is $100,000) 2023 — Wild Iris Park and Hills of Bunker Lake West Park (proposed budget impact is $100,000) 2024 — Hidden Creek East Park, Oakview Park and Shady Knoll Park (staff is recommending increasing the proposed budget impact to $150,000) 2025 — Woodland Estates Park, Creekview Crossing Park and Ok Bluff Park (staff is recommending increasing the proposed budget impact to $150,000) The playground equipment identified can be moved up or down a year depending on the condition of the equipment, ADA requirements, entrapments, fall zones and handicapped accessibility. BUDGETIMPACT The budget impact for replacement/repair of various playground equipment is proposed at $100,000 for each of the next 3 years, then $150,000 moving forward (years 2024 & 2025). ACTION REQUIRED The Park and Recreation Commission is requested to begin discussions on the 2021-2025 Park Playground Equipment Replacement Plan that is being recommended by staff. Respectfully submitted, Todd J. Haas Attachment: Page 68 from the approved 2020-2024 CIP Capital Plan 2020 thru 2024 City of Andover, MN (Project# 20-45000-01 Project Name Replace/Repair Play Structures -Various Parks Type Improvement Department Park & Rec - Operations Useful Life 15-20 Years Contact Asst.Public Works Director Category Park Improvements Priority 1 -High listed are in need of replacing the existing playground equipment playground equipment improvements/rebuilds are as follows: 2020 - Strootman Park and Hidden Creek North Park 2021 - Sunshine Park and Hawkridge Park 2022 - Prairie Knoll Park and Rose Park 2023 - Wild Iris Park and Hills of Bunker Lake West Park 2024 - Hidden Creek East Park, Oakview Park & Shady Knoll Park Justification Old equipment no longer meets ADA requirements, such as entrapments, fall zones and meet all safety requirements. the fall zones to achieve Working to Expenditures 2020 2021 2022 2023 2024 Total Equipment 100,000 100,000 100,000 100,000 100,000 500,000 Total 100,000 100,000 100,000 100,000 100,000 500,000 Funding Sources 2020 2021 2022 2023 2024 Total General Fund 100,000 100,000 100,000 100,000 100,000 500,000 Total 100,000 100,000 100,000 100,000 100,000 500,000 maintenance and will meet all safety requirements. IsM The up to H r� 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: CC: FROM: SUBJECT: DATE: Park & Recreation Commission David D. Berkowitz, Director of Public Works/City Engineer Todd J. Haas, Assistant Public Works Director B. Discuss 2021-2025 Park Capital Improvement Plan April 16, 2020 INTRODUCTION The Park and Recreation Commission is requested to begin discussing the 2021-2025 Park Capital Improvement Plan (CIP). DISCUSSION The target date for draft CIP is June 5th. Attached is a projected fund balance sheet that was prepared recently by the Finance Department for your use. This projected fund balance does include a portion of the $1,000,000 that was recommended by the Commission which would be used towards the proposed construction of the Community Center Expansion. 2021 • Prairie Knoll Park Parking lot with curb - $170,000 • Annual Misc. Proiects - $15,000 (no recommended changes from staff). 2022 • No projects identified. • Annual Misc. Projects - $15,000. 2023 • No projects identified. • Annual Misc. Projects - $15,000. 2024 • No projects identified. • Annual Misc. Projects - $15,000. 2025 • Annual Misc. Projects - $15,000. There is one (1) park improvement project identified on the spreadsheet scheduled for 2021 based on last year's CIP that was approved by the City Council. The one project anticipated is as follows: • Prairie Knoll Park (new) -- $170,000 (estimate) This project consists of paving the north parking lot. There are a couple options on how to layout the parking lot. This item is the agenda for discussion to determine which concept will work the best. There is one (1) project that was recommended to the City Council as part of the CIP last year but was removed from the 2020-2024 CIP. The Park and Recreation Commission may want to consider including back into the 2021-2025 CIP • Pine Hills North/Parking lot with curb - $120,000 Note: Total estimated cost for the improvement is $400,000. It is proposed that $280,000 would be funded from the Capital Equipment Reserve. If the Commission is interested in knowing the planned improvements for all the parks, please review the most current spreadsheet that is in the Information Packet that is updated every year. BUDGETIMPACT Depending on what the Commission would like to recommend for projects, the Finance Department has indicated to Public Works Department that the ending fund balance for each of the 5 years should have a minimum positive balance of $50,000.00 or more. ACTION REQUIRED The Park and Recreation Commission is requested to begin discussions on the 2021-2025 Parks Capital Improvement Plan. Respectfully submitted, Todd J. Haas Attachments: Draft 2021-2025 Park Improvement Fund Projected Fund Balance Sheet Projected Sources of Revenue Park Dedication Fee - Residential Units Park Dedication Fee - Residential ($3,415/unit) less: Contribution to Comm Ctr Expan (50%) Donation / Contribution - Kelsey Round Lake Park Donation / Contribution Capital Projects Levy - Park Improvements Total Revenues Available I Projected Commitments I Irrigation Project - Small Kelsey Round Lake Park - Trail Expansion Andover Station North east field lighting Prairie Knoll Park - Pave north parking lot Annual Miscellaneous Projects Total Commitments Revenues Over (Under) Expenditures 30,162 30,162 175,000 175,000 180,000 180,000 170,000 170,000 15,000 15,000 15,000 15,000 15,000 15,000 90,000 400,162 185,000 15,000 15,000 15,000 15,000 645,162 (347,708) (162,930) 17,075 42,687 42,687 42,687 Fund Balance as of December 31, 2019 710,443 Fund Balance Brought Forward 362,735 199,805 216,880 259,567 302,254 Ending Fund Balance " $ 362,735 $ 199,805 $ 216,880 $ - 259,567 $ 302,254 $ 344,941 *`Target - $50,000 to create a contingency for any project overages. Dedicated Funds Available for: Rose Park -tower rental fee $ 28,813 DO CITY OF ANDOVER Park Improvement Fund Projected Fund Balance Estimate 2020 2021 2022 2023 2024 2025 TOTALS 40 25 25 25 25 $ 136,600 $ 136,600 $ 85,375 $ 85,375 $ 85,375 $ 85,375 $ 614,700 (175,146) (129,530) (68,300) (42,688) (42,688) (42,688) (501,040) 76,000 - _ - _ - 76,000 15,000 15,000 15,000 15,000 15,000 15,000 90,000 52,454 22,070 32,075 57,687 57,687 57,687 279,660 30,162 30,162 175,000 175,000 180,000 180,000 170,000 170,000 15,000 15,000 15,000 15,000 15,000 15,000 90,000 400,162 185,000 15,000 15,000 15,000 15,000 645,162 (347,708) (162,930) 17,075 42,687 42,687 42,687 Fund Balance as of December 31, 2019 710,443 Fund Balance Brought Forward 362,735 199,805 216,880 259,567 302,254 Ending Fund Balance " $ 362,735 $ 199,805 $ 216,880 $ - 259,567 $ 302,254 $ 344,941 *`Target - $50,000 to create a contingency for any project overages. Dedicated Funds Available for: Rose Park -tower rental fee $ 28,813 DO H E 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 . WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: C. Update of 2021-2025 Trail Reconstruction Improvement Projects DATE: April 16, 2020 INTRODUCTION This is an update of the 2021-2025 Trail Reconstruction Improvement Projects that are being considered by staff for the Capital Improvement Plan (CIP) that ultimately needs approval from City Council. DISCUSSION As the trail system ages and deteriorates, reconstruction of segments becomes necessary to maintain a high-quality trail system. Below are the projects that were identified in the 2020-2024 CIP that needs to be reconstructed to maintain the level of service expected on the trail system by residents. 2021-- Kelsey Round Lake Park ($320,000) 2022—Tom Anderson Trail (Hanson Blvd to Bunker Lake Blvd) ($370,000) 2023 -2025 — No projects as of yet have been identified. Projects are based on annual condition inspections. BUDGETIMPACT The funding for the trails/sidewalk reconstruction improvements will be from the general fund. ACTION REQUIRED This item is for updating purposes only as to the potential 2021-2025 Trail Reconstruction Improvement Projects that are being considered for the Capital Improvement Plan. Respectfully submitted, 211 Todd J. Haas Attachments: Page 38 from the approved 2020-2024 CIP of Identified Trail Reconstruction Segments a Capital Plan 2020 rhru 2024 City of Andover, MN Project# 20-41600-03 Project Name Pedestrian/Park Trail Reconstruction Type Improvement Department Engineering Useful Life 25 Years Contact DPW / City Engineer Category Trail Construction Priority 1 -High Description YaAxtri ;=: I As the City's trail system ages and deteriorates, reconstruction of segments becomes necessary to maintain the high quality trail system that is so sought after in Andover. 2020: Hills of Bunker Lake West Park ($140,000: $70,000 carryforward from 2019) 2021: Kelsey Round Lake Park ($320,000) 2022: Tom Anderson Trail (Hanson Blvd to Bunker Lake Blvd) ($370,000) 2023-2025 Projects based on annual condition insnectinns. JnStillcatioII Many trail segments in the City are reaching 25+ years in age. There are segments that are in need of reconstruction to help maintain the level of service expected in the trail system by residents. Expenditures 2020 2021 2022 2023 2024 Total Construction 70,000 320,000 370,000 220,000 230000 1210000 Total 70,000 320,000 370,000 220,000 230,000 1,210,000 Funding Sources 2020 2021 2022 2023 2024 Total Capital Equipment Reserve 70,000 70,000 General Fund .320,000 50,000 60,000 430,000 Road & Bridge Funds 370,000 170,000 170,000 710,000 Total 70,000 320,000 370,000 220,000 230,000 1,210,000 uctlon of trail segments in need will help reduce short and long term maintenance costs necessary to keep them serviceable. the safety of the trail system. 38 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: D. Discuss 2021-2025 Trail Capital Improvement Plan DATE: April 16, 2020 INTRODUCTION The Park and Recreation Commission is requested to begin discussing the 2021-2025 Trail Capital Improvement Plan (CIP). DISCUSSION It is that time of the year to begin discussing the 2021-2025 Trail CIP. The target date for draft CIP is Friday, June 5th. Attached are the following items for your review: • 2021-2024 New Pedestrian Trail and Sidewalk Segments with descriptions from the existing CIP along with location maps (these attachments do not include projects that will be completed in 2020). • 2022 Construction of a railroad underpass trail from the west side (Winslow Cove development) To the east side of the railroad tracks where there will be the potential of urban development. Description and Location map is attached. Note: The City will be hiring a consulting engineering firm to determine if the construction is feasible. • Fi¢ure 11 (Proposed Regional Trails Plan) from Chapter 7 of the City of Andover Transportation Plan identifies where the existing and proposed Regional Trails are located. The funding for the trails/sidewalk improvements have been using a combination of DNR Grants, general funds and trail funds that have been received from new developments. As of right now funding of improvements for the 2020-2024 CIP identifies utilizing trail funds collected from new developments or funds that come from the General Fund. Staff will provide a larger wall map of the trails system at the meeting. BUDGETIMPACT The City Council will determine how each of the proposed trail improvements will be funded. ACTION REQUIRED The Park and Recreation Commission is requested to begin discussions on the 2021-2025 Trail Capital Improvement Plan. Respectfully submitted, Todd J. Haas Attachments: Page 43 from the approved 2020-2024 (New Pedestrian Trail and Sidewalk Segments with descriptions from the existing CIP along with location maps); Railroad underpass trail segment with description and location map; Figure 11 from Transportation Plan Capital Plan ® 2020 thru 024 City of Andover, MN Project 20-41600-06 Project Name New Pedestrian Trail and Sidewalk Segments Type Improvement Department Engineering Useful Life 25 Years Contact DPW / City Engineer Category Improvements Priority 1- High The City of Andover has an extensive trail and sidewalk system for pedestrians and bikers. Future planned trail and sidewalk connections provide key links within the existing system. The following segments are proposed to be constructed as funds become available: 2020 !0' Bit. Andover Station North Trail Connection($230,000 total - Partial DNR Grant -$117,550) 8' Bit Trail Kelsey Round Lake Park ($175,000 total - DNR Grant max $76,000) 2022: 8' Bit Trail along Crosstown Blvd - Xeon Street to Rail Road Tracks ($168,000) 8' Bit Trail along Crosstown Blvd - Rail Road Tracks to 157th Ave ($304,000) 8' Bit Trail along Crosstown Blvd - 157th Ave to 159th Ave ($250,000) 2023: 8' Bit. Trail along Station Parkway - Thrush St to Partridge Cir. ($74,000) 8' Bit. Trail along Station Parkway - Patridge Cir. To Hanson Blvd ($185,000) 2024: 8' Bit Trail and Boardwalk along Verdin Street -161st Ave to 163rd Lane $675,000 Justification e City's trail and sidewalk system provides more recreational and exercise opportun These segments provide key connections to other existing trail and sidewalk routes. 2020 2021 . 2022 2023 an alternative mode of 2024 Total Improvement 405,000 722,000 259,000 675,000 2,061,000 Total 405,000 722,000 259,000 675,000 2,061,000 Funding Sources 2020 2021 2022 2023 2024 Total Grant 193,550 193,550 Park Dedication Funds 99,000 99,000 Trail Funds 112,450 722,000 259,000 675,000 1,768,450 Total 405,000 722,000 259,000 675,000 2,061,000 mual inspection and si service to pedestrians. including 43 crack filling and fog sealing to maintain the high level t I" Capital Improvement Plan Project Name: TRAIL IMPROVEMENTS STATION PARKWAY (2023) L E G E N D 10 Project Location GLots/Parcels e3 Park Water Right of Way City Limits Document Path: U. 0 350 Toa 1.050 Feet47 �i bft Capital Improvement Plan (2024) Project Name: TRAIL IMPROVEMENTS VERDIN ST 161STAVE TO 163RD LANE �y 16' TFii-LN 20D F y� a z 3 I16bT,H A E 163RD LN V Z fL 4~i 1'61'ST-LN Z w 161 ST AVE F- F N M K 2 O Z Z Q Ci J a Location Map LEGE N D N Project Location W E Lots/Parcels Park S Water Right of Way City Limits 0 260 500 750 Feet48 Oowmenl Path: H:\GlsdefalErgineerinB\PrM*M\CIP 2020.mztl Capital Plan Citv of Andover. MN 2020 thru 2024 Justification A pedestrian underpass under the railroad tracks will provide a safe trail crossing at the tracks. This is an important connection to tie the City trail system from the east to the west side of the tracks. Future trail segments could extend to Prairie Knoll Park. Expenditures 2020 2021 2022 2023 2024 Total Planning/Design 12,000 12,000 Improvement 330,000 330,000 Total 12,000 330,000 342,000 Sources Trail Funds 2020 2021 2022 2023 2024 Total 12,000 330,000 342,000 Total 12,000 330,000 342,000 49 Capital Improvemlent Plan PCOJeCt NaMe: RAILROAD UNDERPASS TRAIL (2022) L E G E N D Project Location Lots/Parcels Park Water Right of Way (� City Limits 0 Pi�kY111 Feet50 East Bethe ANDOVE TRANSPORTATION LEGEND Proposed Regional Trails City r County Ham Existing Trails Lake I— city �. County Existing Roads Proposed Collector Roadway Existing Roadway A Minor Arterial 1� Other Minor Arterial Major Collector L Minor Collector . Local water —, Railroad A Parks dF Schools Proposed Regional Trails Plan Figure 11 laine1 Revised June 2019