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HomeMy WebLinkAboutFebruary 11, 2019ANDOVERJtl� eawmily# nmror Andover YMCA Community Center Advisory Commission Meeting Monday, February 11, 2019 6:00 pm Andover City Hall 1. Agenda Approval 2. Approval of Minutes —January 14, 2019 Consent Items Discussion Items 3. Andover Community Center Expansion Update Updates 4. AHYHA © S. YMCA 6. ACC Commission Input Adjournment ® 15200 Hanson Blvd. NW • Andover, MN 55304 . Ph: 763-755-3238 • Fx: 763-755-2129 Website: www.andovermn.govfacc • E-mail: accinfo@andovermn.gov i OVER Commumilfr Cenler Andover YMCA Community Center Advisory Commission Meeting Minutes Monday, February 11, 2019 Andover City Hall Conference Room A In Attendance: Allison Bees, Tony Howard, Mayor Julie Trude, Frank Kellogg, Don Schmeichel (left at 7:15 pm), Erick Sutherland (left at 7:35 pm), Tony Peterson (arrived at 6:15 pm), Ted Butler (arrived at 6:15 pm), Nick Giacomini (arrived at 6:15 pm). Absent: Val Holthus Frank Kellogg called the meeting to order at 6:02 pm Agenda Approval Motion by Frank Kellogg, to move the agenda item "Approval of Minutes" after the "ACC Expansion Discussion", to allow additional commission members to arrive to the meeting. Motion carried unanimously. ACC Expansion Discussion Erick reviewed timeline as follows; February 14 — estimates to RIM. February 28`h, RIM should be done finalizing estimates; March 19 — Presentation to City of Andover City Council to obtain authorization to go to bid. Bidding process estimated to open on March 21" and close around Mid -April. Once bids have been received and opened, it's estimated that it'll be 2 — 3 weeks for information to be provided to council for final approval. Commission members asked Erick, what the estimated construction timeline was for the multi -purpose sports arena, Erick said 10 —11 months. Frank asked Allison where the YMCA was at with their proposed expansion. Allision stated that they are continuing to work with 292 and RJM and that 4 scenarios will be given to the board, hopefully in March. Mayor Trude, indicated that she will be giving a presentation to the Anoka Area Chamber of Commerce and plans to provide them with information regarding the expansion. Ted indicated that the commission should take a closer look at the operational and revenue areas of the proposed expansion and added that he felt people seem to respect things more if they have to pay versus being able to utilize for free. Even though it may seem to make the most sense to cut the proposed field house edition if bids come in too high, does it make sense since the operations and revenue will pay for return in a matter of a few years. Frank suggested that a one, page document be compiled and provided to the council showing ROI information for the expansion areas. Frank will contact Jim to see if there is a time where they can get together to review preliminary peforma and compile information for the council. Frank suggested also providing a list of FREE activities/items that are currently being offered. Items include the After School Student Gym Program, Meeting Rooms and Senior Activities. Items that currently are reduced for Andoer residents may also be included such as YMCA Swim Lessons and adult Open Basketball Admissions. Don suggested that perhaps activity memberships could be sold to individuals, rather than have them pay per activity use. Andover YMCA Community Center Advisory Commission Minutes February 11, 2019 Frank asked Erick to send updated drawings and documents to the commission when finalized for the bidding process so that commission members are all on the same page. Approval of Minutes Motion by Ted Butler seconded by Tony Howard to approve the January 14, 2019 meeting minutes. Motion carried unanimously. AHYHA Update District playoffs will begin this weekend. The Annual AHYHA board meeting will take place the end of March. Moving forward, Nick Giacomini will be representing AHYHA on the Andover YMCA Community Center Advisory Commission. YMCA Update Late Winter session programs are starting. It's been extremely busy with all the school closings which has resulted in higher traffic volumes. Summer program registration is open. The YMCA will continue to offer 12 weeks of Summer child care for students K-Middle School. The YMCA will also be offering the FREE High School Summer memberships again this year. Allison stated that their membership numbers are currently at 14,000 (does not include Sr member numbers). Mayor Trude would like to see more advertising of the FREE Sr Programs that are offered through the YMCA. Allison will send information to Cindy to include additional senior program opportunities in the city newsletter. Mayor Trude questioned the number of individuals that visit the Andover YMCA Community Center on an annual basis. Where the Y can run reports on their membership swipes, it becomes a bit more difficult for the community center side of the building to keep count. Tony Peterson and Ted wondered said that there are "people counters" that can be used to track attendance numbers. ACC Update Erick shared with the commission that the Andover Girls High School Hockey team won in 4 overtimes last Saturday with a score of 4 — 3 against Elk River/Zimmerman. This advances Andover to the section 7AA championship game, which will be held at Fogerty Ice Arena on Thursday, February 14th against Forest Lake. Cindy reviewed information on the ACC Status Report. Cindy encouraged everyone to attend the upcoming North Suburban Home Improvement Show which will be held at the Andover YMCA Community Center on Saturday, March 9`h. Frank asked for more information about the show, Cindy will send him a link to the show's website. Commission Input Ted shared with the commission that the purple park will be receiving new playground equipment. The YMCA will be providing volunteers to assist Andover Public Works with assembling the equipment. Next meeting scheduled for Monday, March 11, 2019 Meeting adjourned at 8:20 pm Submitted by, Cindy Ramseier